2022-2023 Board Meetings (Agendas, Minutes, and Recordings)
Meeting Dates
For complete agendas, including attachments, visit the Board Docs site.
- February 14, 2023
- February 11, 2023
- January 24, 2023
- January 14, 2023
- January 10, 2023
- December 28 2022
- December 13, 2022
- December 10, 2022
- November 22, 2022
- November 12, 2022
- November 8, 2022
- November 7, 2022
- October 25, 2022
- October 11, 2022
- October 7, 2022
- September 27, 2022
- September 13, 2022
- August 23, 2022
- August 9, 2022
February 14, 2023
February 11, 2023
January 24, 2023
Board Work Session
Recording
Agenda
Tuesday, January 24, 2023
Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Showalter Middle School - Library
4628 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Presentations
A. District Improvement Plan - Update
B. School Improvement Plans - Secondary
3. Adjourn
A. Adjourn
Minutes
Regular Board Meeting
Recording
Agenda
Tuesday, January 24, 2023
Regular Board Meeting- via Zoom and In Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
****************************************************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
D. Welcome Message - Director Hoover
E. Land Recognition - Director Hoover
F. Flag Salute
2. Approval of Agenda
A. Approval of the Agenda for the January 24, 2023 Regular Board Meeting
3. Recognition
A. Board of Directors Recognition
4. Public Comment
A. Public Comment Protocol
5. Reports
A. Student Representatives Report
B. Superintendent Report
C. Health Updates
D. Directors' Reports
6. Consent Agenda
A. Approval of Minutes from the January 10, 2023 Regular Board Meeting
B. Approval of Minutes from the January 14, 2023 Special Saturday Board Meeting
C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))
7. Board Discussion
A. Board Director - At Large Process and Timeline
8. Questions Only - Presentations
A. Financial Forecast - 22-23
B. Enrollment Report - December 2022 and January 2023
C. Monthly Budget Status Report - November and December 2022
D. Strategic Planning Feedback Report
E. Policy No. 3117 - Second Review
9. Presentations
10. Action Items
A. Approval of Purchase of Interactive Panels
B. Approval of Out of State Travel - Chorus America Conference - San Francisco
C. Approval of Contract - Daniel Kaufman - Executive Coaching
11. Public Comment
A. Public Comment Protocol
12. Executive Session
A. Executive Session - To review the performance of a public employee per RCW 42.40.110 (g)
13. Action Item
A. Approval of Superintendent Contract
14. Adjourn
A. Adjourn
Minutes
January 14, 2023
Recording
Agenda
Saturday, January 14, 2023
Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)
Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Action Item
A. Approval of Agenda
3. Discussion
A. Race and Equity Training
4. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 9:00 a.m.
B. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Morris
Director Bolerjack
Director Larson
Board Directors Absent:
None
C. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Flip Herdon
Dr. Rachelle Rogers-Ard
Dr. Christoher B. Knaus
2. Action Item
A. Approval of Agenda
Director Morris made a motion to approve the agenda.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Discussion
A. Race and Equity Training
Dr. Rogers-Ard and Dr. Knaus facilitated continuing race and equity training/discussions with the Board of Directors.
4. Adjourn
A. Adjourn
Director Bolerjack made a motion to adjourn the meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 11:40 a.m.
January 10, 2023
Recording
Agenda
Tuesday, January 10, 2023
Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
********************************************************************************
Virtual Meeting via Zoom and In-Person
Showalter Middle School - Library
4628 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
D. Welcome Message - Director Hoover
E. Land Recognition - Director Hoover
F. Flag Salute
2. Approval of Agenda
A. Approval of the Agenda for the January 10, 2023 Regular Board Meeting
3. Host School Welcome
A. Host School Wecome - Showalter Middle School
4. Public Comment
A. Public Comment
5. Reports
A. Race & Equity Update
B. Health Updates
6. Consent Agenda
A. Approval of Minutes from the December 28, 2022 Special Board Meeting
B. Approval of Minutes from the December 13, 2022 Regular Board Meeting
C. Approval of Minutes from the December 13, 2022 Board Work Session
D. Approval of Minutes from the December 10, 2022 Special Saturday Board Meeting
E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)
7. Board Discussion
A. Board Budget Priorities
8. Questions Only - Presentations
A. Avid Report
B. i-Ready - First Diagnostic
C. MTSS Report - District
D. Review of SMART Goals - 21-22
9. Presentations
10. Action Items
A. Policies for Approval - 1610, 3231, 4218
B. Approval of Out of State Travel - California Association of Bilingual Education - March 21-25, 2023
C. Approval of RFP for Champions
D. Approval of Professional Services Agreement - Executive Coaching
E. Approval of Overnight Fieldtrip - Gear Up
F. Approval of Overnight Fieldtrip - 2023 WIAA State Cheerleading Championships
G. Approval of Human Resources Staffing Report
11. Public Comment
A. Public Comment
12. Executive Session
13. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 6:30 p.m.
B. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Morris
Director Bolerjack
Director Larson
Board Directors Absent:
None
Student Representatives Present:
Dennis Nguyen
Student Representatives Absent:
Sam Fiapito
C. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Flip Herndon
Deborah Kohr
Brett Christopher
Jennifer Jones
Carrie Marting
Dr. Borishade
Liliu Aleaga
Allison Deno
Duane Meyer
Hsian-Yu Kuo
Hani Nur
Courtney Martinez
Jeffrey Baker
Silvia Mora
Aaron Draganov
Ekua-Yaaba Monkah
Pam Bila
Veronica Birdsong
D. Welcome Message - Director Hoover
President Hoover shared the Community Agreements.
E. Land Recognition - Director Hoover
President Hoover conducted the Land Acknowledgement.
F. Flag Salute
President Hoover led the room in the Pledge of Allegiance.
2. Approval of Agenda
A. Approval of the Agenda for the January 10, 2023 Regular Board Meeting
President Hoover requested to move Agenda Item 8.A - AVID to Agenda Item 7.A.
Director Bolerjack made a motion to approve the amended agenda for the January 10, 2023 Regular Board Meeting.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Host School Welcome
Brett Christopher, Principal, welcomed the Board. The start of the school year has been great. We've had a real literacy focus at Showalter Middle School this year. One of the great things about our AVID program is the literacy component, but on top of that, we are really working to build a culture of reading across the concepts and in the classrooms. It has been great to see the use of the library increase. Student visitation is up. We have some samples of student work in the backs of our language arts classes. It has been wonderful to see the level of student engagement around literacy in the classroom. We are excited to see the fruits of our labor as we are getting ready to assessments. We have completed i-REady map testing today and we are scheduled to conduct i-Ready assessments on Thursday. The students have worked really hard and I think we're really going to see that reflected in that program.
4. Public Comment
A. Public Comment
President Hoover called for Public Comment.
There were no public comments.
5. Reports
A. Race & Equity Update
Dr. Borishade shared an update. We have completed interviews for the Antil Racist Instructional Coach. We interviewed two (2) candidates. At this time, we will be reposting the position. In addition, we will be working with PSESD to help us navigate in this process and expand the posting of these two (2) positions.
B. Health Updates
Dr. Borishade shared an update. Our website has been updated as of January 9th. We have received from the health department the test kits for COVID, Flu and RSV. We will be distributing these to the schools. There has been no increase of student and staff absences upon return from winter break. Absences have remained consistent.
6. Consent Agenda
A. Approval of Minutes from the December 28, 2022 Special Board Meeting
B. Approval of Minutes from the December 13, 2022 Regular Board Meeting
C. Approval of Minutes from the December 13, 2022 Board Work Session
D. Approval of Minutes from the December 10, 2022 Special Saturday Board Meeting
E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)
Director Bolerjack made a motion to approve the Consent Agenda.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
7. Board Discussion
A. Board Budget Priorities
This is the first step in preparing for the 2023-2024 budget process. This document includes the Board budget priorities for our current budget, and how those were implemented in the budget. this document will help guide us in the decision of where to expend dollars, i.e. programs, social-emotional learning, etc. for the next school year.
Director Larson asked why students need lunch cards when free lunch is provided. Ms. Birdsong shared that yes, free lunches are available for all students, but we are still required to keep counts for reporting purposes.
Additional items discussed:
-
Race and equity - 3rd year with PSESD. -The work has shifted slightly to include buildings, board, and staff to aid in district-wide consistency. Two Anti Racist Coaching positions are currently funded under ESSER dollars. How is that going to be sustained funding?
-
Creative Learning Labs - keep
-
Curriculum - Needs to engage and challenge students, mastery-based, project learning
-
AVID - need additional funding. Add Avid program for elementary schools
-
Mental Health System - consistent, additional program in collaboration with Sound Discipline
-
Osprey Camp - Keep
-
Fine Arts - Need a plan, scope of work, and funding
-
High-Cap - curriculum
8. Questions Only - Presentations
A. Avid Report
Dr. Borishade introduced Avid Students, Staff and Alumuni who spoke on the benefits of AVID.
Several staff, students, and alumni shared the benefits of participating in the AVID program. The program brings a sense of community to the school, as well as various skills, i.e. note-taking, time management, etc. which help ensure future success for students.
Director Larson commented that he was curious on how many AVID students get a degree. About half of the students who attend community college do not complete it. It would be wonderful to have that data.
B. i-Ready - First Diagnostic
President Hoover asked if the student growth goals are realistic within the timeframe given? Ms. Birdson shared that her child, who is also a student, has met that goal. She commented that she finds the growth goals realistic.
Director Larson commented that there was no summer loss, which is amazing! What exactly happened to keep the scores from going lower? We would love to hear from the teachers on this.
C. MTSS Report - District
President Hoover asked how was readiness determined for the pilot group? Dr. Borishade shared that she will research and follow up.
Director Larson asked what are the patterns, root cause, for students, and what are the care teams are seeing?
Director Morris requested an extended conversation with the CARE team. This could be a Board Work Session.
D. Review of SMART Goals - 21-22
9. Presentations
There were no presentations.
10. Action Items
A. Policies for Approval - 1610, 3231, 4218
Director Morris made a motion to approve Policies 1610, 3231 and 4218.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
B. Approval of Out of State Travel - California Association of Bilingual Education - March 21-25, 2023
Director Larson made a motion to approve Out of State Travel - California Association of Bilingual Education.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
C. Approval of RFP for Champions
Director Bolerjack made a motion to approve the RFP for Champions.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
D. Approval of Professional Services Agreement - Executive Coaching
Director Bolerjack made a motion to approve the Professional Services Agreement - Executive Coaching.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
E. Approval of Overnight Fieldtrip - Gear Up
Director Bolerjack made a motion to approve the Overnight Field Trip - Gear Up.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
F. Approval of Overnight Field Trip - 2023 WIAA State Cheerleading Championships
Director Larson made a motion to approve the Overnight Field Trip - 2023 WIAA State Cheerleading Championships.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
G. Approval of Human Resources Staffing Report
Director Bolerjack made a motion to approve the Human Resources Staffing Report.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
11. Public Comment
A. Public Comment
President Hoover called for Public Comment.
There were no public comments.
12. Executive Session
There were no items for Executive Session.
13. Adjourn
A. Adjourn
Director Bolerjack made a motion to adjourn the regular Board Meeting.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 8:28 p.m.
December 28 2022
Special Board Meeting
Recording
Agenda
Wednesday, December 28, 2022
Special Board Meeting via Zoom and In-Person (10:00 a.m.)
Meeting Begins: 10:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Action Item
A. Approval of Agenda
3. Action Item
A. Approval of Donation - Paul G. Allen Family Foundation
4. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 10:00 a.m.
B. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Morris
Director Larson
Director Bolerjack
Board Directors Absent:
None
C. Welcome Guests
President Hoover welcomed guests.
Guests:
Deborah Kohr
Veronica Birdsong
2. Action Item
A. Approval of Agenda
Director Morris made a motion to approve the agenda.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Action Item
A. Approval of Donation - Paul G. Allen Family Foundation
Director Morris made a motion to approve the Donation from Paul G. Allen Family Foundation.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
Director Bolerjack commented that we should have a policy to zero accounts out for previous students.
Director Larson asked what years of charges does this amount cover? Ms. Birdsong shared that she would provide that information this afternoon.
Director Larson asked that once this debt is paid, and due to that all lunches are free now, there should not be any outstanding debt in the future. Ms. Birdsong confirmed that as long as we are on the CEP program, then this is correct. As a reminder, this covers one lunch per student. If a student wants an addtional meal, there may be an additional fee.
4. Adjourn
A. Adjourn
Director Morris made a motion to adjourn the meeting.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 10:07 a.m.
December 13, 2022
Board Work Session
Recording
Agenda
Tuesday, December 13, 2022
Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Presentations
A. School Improvement Plans - Elementary
3. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 5:00 p.m.
C. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Herndon
Deborah Kohr
Allison Deno
Michael Croyle
Dr. Fremstad
Hani Nur
Angela MeyersaTrish Frazier
Jennifer Jones
Carrie Marting
Aaron Draganov
Veronica Birdsong
Jeff Baker
2. Presentations
A. School Improvement Plans - Elementary
Dr. Fremstad, Principal, presented the School Improvement Plan - Cascade View.
Mr. Croyle, Principal, presented the School Improvement Plan - Thorndyke Elementary.
Ms. Nur, Principal, presented the School Improvement Plan for Tukwila Elementary.
The School Improvement Plans (attached) included information on student performance (based on iReady assessments), celebrations, and SMART goals for academics, assessments, social-emotional learning, staff professional development, and race and equity.
Director Larson commented that iReady growth and stretch goals, not scale scores, should be used.
3. Adjourn
Director Morris made a motion to adjourn the meeting.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
A. Adjourn
President Hoover adjourned the meeting at 6:09 p.m.
Regular Board Meeting
Recording
Agenda
Tuesday, December 13, 2022
Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
D. Welcome Message - Director Bolerjack
E. Land Recognition - Director Bolerjack
F. Flag Salute
2. Approval of Agenda
A. Approval of the Agenda for the December 13, 2022 Regular Board Meeting
3. Public Comment
A. Public Comment
4. Reports
A. Race & Equity Update
B. COVID-19 Update
5. Consent Agenda
A. Approval of Minutes from the November 22, 2022 Regular Board Meeting
B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK)
6. Board Discussion
A. Legislatie Priorities
7. Questions Only - Presentations
A. Special Education - Update and Budget Impact
B. Grants Update - Quarterly
C. 2022 Summer School Data - Update
D. Policies for Review - 2000 and 3000
8. Presentations
9. Action Items
A. Approval of Human Resources Staffing Report
B. Annual Organization of the Board
C. Approval of CTE Five-Year Plan
10. Public Comment
A. Public Comment
11. Executive Session
A. Executive Session - To review the performance of a public employee per RCW 42.30.110 (g)
12. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 6:30 p.m.
B. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Larson
Director Bolerjack
Director Morris
Board Directors Absent :
None
Student Representatives Present:
Sr. Representative Samual Fiapito
Jr. Representative Dennis Nguyen
Student Representatives Absent:
None
C. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Herndon
Deborah Kohr
Aaron Draganov
Allison Deno
Carrie Marting
Jeff Baker
Joe Camacho
Terra Dupont
Trish Frazier
Jennifer Jones
Veronica Birdsong
Duane Meyer
Kyla Crawford
Cindy Golston
Hani Nur
Pam Bila
D. Welcome Message - Director Bolerjack
Director Bolerjack shared the Community Agreements.
E. Land Recognition - Director Bolerjack
Director Bolerjack conducted the Land Acknowledgement.
F. Flag Salute
President Hoover led the room in the Pledge of Allegiance.
2. Approval of Agenda
A. Approval of the Agenda for the December 13, 2022 Regular Board Meeting
Director Morris made a motion to approve the Agenda of the December 13, 2022 Regular Board Meeting.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Public Comment
A. Public Comment
President Hoover called for Public Comments.
There were no public comments.
4. Reports
A. Race & Equity Update
Dr. Herndon reported on several items. We had a Race & Equity meeting last week and each of the building teams shared how they're seeing the implementation of their Race and Equity teams for this year and things that they are working on. It was great to have each of the teams share what they were working on as well as a recap of what they are doing since the last meeting. They also spent some time in breakout rooms (by building) and delved in a little more deeply on items. We also discussed the availability of the four books - Street Data, The Four Pivots, Black Educational Leadership, and Culturally Responsible School Leadership. The books are available to all.
We have received additional information on the Culturally Responsive Leadership training opportunity. This training isn't just for Principals, but within the building. Principals and the Race & Equity leads should attend the training. The opportunity available to us includes tuition waived and a virtual option for Road Map Districts. PSESD also offered funding for travel expenses for in-person attendance. At this time, we would get four (4) of the slots, which would allow two (2) school teams to attend. Virtual would give us additonal slots.
Human Resouces is resposting the Anti Racist Coach positon. We did have three (3) applicants three applied, but none decided to move forward with the interview
B. COVID-19 Update
Hannah Maestro, District Nurse shared updates. We have the combo test available and they are being distributed to our schools. These are not take-home tests as they require an anazlyer. The combo tests will test for Flu (A&B) and Covid. We will be sending out a communication to staff and students to get tested before returning to school and will include information on TB signs and symptoms.
It was recommended to change the name of this report to "Health Update". This change will be reflected in the January 10, 2023 agenda. Director Larson commented that the COVID Dashboard had not been updated in quite a while. Dr. Herndon shared that he would follow up and report back.
5. Consent Agenda
A. Approval of Minutes from the November 22, 2022 Regular Board Meeting
B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK)
Director Bolerjack made a motion to approve the consent agenda.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried
6. Board Discussion
A. Legislative Priorities
Director Larson provided information on current funding based on "resource funding" while other states fund based on student needss. Director Larson shared that for 2023 he will be advocating for Equity in funding (Student Need Based) which includes:
-
LAP
-
Education Support Staff - include increased funding for hihg poverty schools
-
Class sizes
-
Technology Support
-
Support for McKinney Vento and Refugee students
-
Equity analysis of all education bills
-
Early learning for all low-income students
-
Special Education - fully funded
Capital Budget projects - PAC upgrades, additional early learning spaces, safety updates on S. 144th street bridge. We are working with the City of Tukwila and the state for additional funding.
7. Questions Only - Presentations
A. Special Education - Update and Budget Impact
Director Larson commented that Ms. Jones presentation was the best SPED presentation given to the Board in 15 years. The reason is that this presentation provided the data the Board has requested and highlighted data that shows areas that need work.
Director Larson commented on the graduation rates significantly increasing. Any ideas as to why that rate went up so much? Ms. Jones shared that they work with the case managers and it has made a significant difference with students. Also, we are not working in silos; we are sharing information and working as a team which includes our counselors, stay-in-school coordinator, etc. We also call to follow up with our graduated students regarding well-being, employment, transportation, resources, etc.
Director Bolerjack commented that in the past, we have had a backlog of kids who are near qualifying, especially elementary, and the process to get qualified is complex. We are also short-staffed. Where are we and do you feel comfortable getting kids through the process and into the IEPs? Ms. Jones shared that we are comfortable getting kids through the process. We have a very strict state timeline for initial evaluation. We have all the allotments of school psychologists and all of our evaluations are being completed in a timely manner.
President Hoover asked if there was any opportunity to partner with CTE and potentially use some of those funds as a way to create a more comprehensive program that includes special education students? Ms. Jones shared that CTE should definitely include our students and so we're going to investigate a potential partnership based on the desires of our students to see if it is appropriate. We have Puget sound skill center and the achieve program at highline college.
B. Grants Update - Quarterly
Director Larson asked do we have any information, i.e. what we are using the funds for, regarding the Digital Equity grant. Ms. Birdsong shared that we just received this grant. Mr. Baker may have additional information. Mr. Baker shared that the grant will be used to fund new interactive panels for our classrooms whose smart board projectors that are at the end of life. This grant funded bout half of the funding needed to provide interactive panels. This is a specific grant from OSPI for new interactive panels. We will need to use some of our technology budget to complete installation for the district.
President Hoover thanked Ms. Birdsong for adding content around the grants. She asked if information as to what the building (individual school) grants are and was that information included in the report? Ms. Birdsong shared that all grants, building and district, are included in the report. Any grants that are closed are not included.
Director Morris asked what are the elemetaries planning on doing with the Heritage tribal grant? Dr. Deno shared that Ms. Birdsong and herself are looking at what was done last year with the grant to help determine direction moving forward. At the elementaries, there was specifically a summer program and likely that therapy program will be available again.
President Hoover commented that the deep dive on the LAP funding was extremely informative. Is there another grant that the Board would like to do a deep dive on? Director Morris would like a deep dive on the Heritage Tribal Grant. Director Larsonwould like a deep dive on the TBIP Grant - Title I.
C. 2022 Summer School Data - Update
Director Larson shared that this was a report that he had requested. This report did drill down a little more. In future reports, the Board would like to have the following additonal informaton included:
-
Comparision of attendance - students who were there for a consistent 14 days.
-
Special educations students, ELL students,
-
Add a narrative - this would give us an idea of what occurred
-
Add what is working, what isn't working, etc.
D. Policies for Review - 1610, 2401, 3117, 3231, 4218
Policies No. 1610, 3231 and 4218 were reviewed and moved forward for approval at the January 10, 2023 meeting.
Policy 2401 is on hold. Additional information is needed in regard to whether we are offering a course or an assement? Do we have the capacity to develop what the assessment? Do we have the ability to implement the policy?
Policy 3117 is on hold. Dr. Herndon will follow up with principals regarding past practices regarding waivers for students.
If additional information is received on the held policies, then they can be added to the January 10, 2023 meeting for approval.
8. Presentations
9. Action Items
A. Annual Organization of the Board
President Hoover called for nomination for President.
Director Bolerjack nominated President Hoover for President.
Director Morris seconded the nomination.
Director Hoover accepted the nomination.
Board Directors in Favor:
Director Bolerjack
Director Larson
Director Morris
Director Hoover
Board Directors Opposed:
None
President Hoover called for nominations for Vice President.
Director Bolerjack nominated Director Larson for Vice President.
Director Morris seconded the nomination.
Director Larson accepted the nomination.
Board Directors in Favor:
Director Bolerjack
Director Larson
Director Morris
Director Hoover
Board Directors Opposed:
None
B. Approval of Human Resources Staffing Report
Director Bolerjack made a motion to approve the Human Resources Staffing Report.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
C. Approval of CTE Five-Year Plan
Director Morris made a motion to approve the CTE Five-year Plan.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
D. Approval of Travel Request - AASA Conferences - February and April 2023
Director Morris made a motion to approve the Travel Request - AASA Conferences - February and April 2023.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
E. Approval of Overnight Travel Request - Nature Bridge - April 2023
Director Morris made a motion to approve Overnight Travel Request - Nature Bridge - April 2023.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
The Board requested the returning students talk to us about the trip
F. Approval of Contract - Education Impact Exchange
Director Larson made a motion to approve the Education Impact Exchange Contract.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
10. Public Comment
A. Public Comment
President Hoover called for Public Comments.
There were no public comments.
11. Executive Session
President Hoover called for a three (3) minute break at 8:12 p.m.
President Hoover recessed the meeting to Executive Session at 8:15 p.m. for approximately 30 minutes to review the performance of a public employee per RCW 42.30.110 (g).
A. Executive Session - To review the performance of a public employee per RCW 42.30.110 (g)
President Hoover announced at 8:45 p.m a 15 minute extension for the Executive session.
President Hoover called the regular meeting back to order at 9:08 p.m. There was no action.
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Morris
Director Larson
Director Bolerjack
Board Directors Absent:
None
12. Adjourn
A. Adjourn
Director Morris made a motion to adjourn the meeting.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 9:08 p.m.
December 10, 2022
Recording
Agenda
Saturday, December 10, 2022
Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)
Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Action Item
A. Approval of Agenda
3. Discussion
A. LAP / High Poverty Grant
B. CEE Data Dashboard
C. Board Tracking Sheet - Priorities
D. Flag Salute - Discussion
4. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 9:00 a.m.
B. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Morris
Director Bolerjack
Director Larson
Board Directors Absent:
None
C. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Herndon
Deborah Kohr
Carrie Marting
Dr. Borishade
Allison Deno
Veronica Birdsong
Jeff Baker
Aaron Draganov
2. Action Item
A. Approval of Agenda
Director Morris made a motion to approve the agenda.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Discussion
A. LAP / High Poverty Grant
Ms. Birdsong, Chief Financial Officer presented on LAP / High Poverty Grant.
The LAP High Poverty Grant provides supplemental instruction and services to students who are not meeting academic standards in basic skills areas (reading, writing, and mathematics, as well as readiness associated with these skills) as identified by statewide, school, or district assessments or other performance measurement tools.
Budget review - it was noted that not all of the "grant" monies were spent. Part of this is due to items ordered not arriving within the timeline for payment. The budget shows that the monies are encumbered, however, they cannot be spent until items are received.
Allowable expenses include:
-
Coaching
-
Family Engagement
-
Graduation Assistance for 11th and 12th grade students
-
Mentors for Students who receive LAP services
-
Professional Learning for the following programs: Summer school, Summer reading programs, Saturday school, transitional services for 8th and 9th-grade students, transitional kindergarten, tutoring before and after school, and tutoring during school.
Director Larson asked if there is a mechanism that will alert us that we have funding left that needs to be spent. Ms. Birdsong shared that we have a plan for a cut-off date (February) for order submittal. Can the allocation be used at another school if needed? Ms. Birdsong will need to confirm if that is allowed. The allocation we receive is based on our free and reduced lunch percentages. Each school's allocation is based on enrollment and how many students qualify for free and reduced lunch.
Director Larson asked what "No Red Ink" was. Ms. Birdsong shared that it was online grammar software.
Review of the LAP High Poverty tracking sheet by each school and includes starting budget, balance, and monthly expenses.
B. CEE Data Dashboard
Review of data and input of what the Board would like to see:
-
How are we as a district using this data, at the district and building level? What/how are they looking at it and pulling out whatever actions we need to take.
-
SMART Goals - high level, i.e. social emotional learning, curriculum relevant for our students.
-
What is the central office seeing in this that can be enhanced?
-
Which of these do we want to be using as SMART goals?
-
Do you see yourself in the curriculum (students) include in data reports
-
Belonging
-
Ruler - social/emotional framework
-
Recommendations from the safety inclusion taskforce
-
Family areas - rigor - needing more challenging and rigorous classes.
-
Curriculum - engaging, challenging
-
Staff - Central Office support - establishing trust, etc.
-
Staff - do they feel they are heard? Is the survey relevant?
-
Staff trust leadership? the district office and building level
-
Schools need to report from a holistic place - needs to be a whole workshop within a school
-
Safety area for students - low ratings - harassment, bullying, drugs, the physical condition of the building (elementaries)
-
Enrollment - safety, course offerings, rigorous curriculum, sports offerings, ARTS, etc.
-
Need to celebrate successes
-
Use the information to improve school enrollment and what our policy would be for improving that? Correlation to safety in school
-
Use Healthy Youth Survey in conjunction with CEE - would be more comprehensive
-
Align the district and buildings - school, staff, and district charter, along with ruler. Conversations as to what changed? What were we doing that was working before?
-
Data - are we guessing what the impact or data is telling us or have we asked enough questions to know? It seems we make assumptions, instead of making sure we asked questions.
-
Need to use more focus groups - perhaps through a facilitator. Focus groups would help on several key pieces of data.
-
How are the data pieces being used together? High-level overview of the connection of all of the data points.
-
Elementary students - do you feel like you're good at math?
-
All staff must believe each student can achieve and are capable.
-
We are a learning organization
-
Gap analysis - discipline data to HOPE teams
-
Staff training - class attended, but not sure how to apply or use that training.
Next steps:
-
Use data as positive
-
Building updates on how data is used
-
Track the CEE data listed in the strategic plan
-
More discussion on "why" staff feel no confidence in students - need to have a deep dive with staff
-
Demographics - need to remove "other" and add more specifics i.e. trans, genderqueer, etc. It needs to be multi-selective, not multiple choice
-
Ethnicity / Race - This needs to be expanded. White is a race, Black is a race, not an ethnicity.
C. Board Tracking Sheet - Priorities
President Hoover requested that this item is tabled to January 2023.
Director Morris made a motion to table Agenda Item 3.C - Board Tracking Sheet - Priorities to January 2023.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
D. Flag Salute - Discussion
President Hoover shared that she would like to have some open dialogue in regard to this piece of the agenda. In thinking about the historical and systemic impacts surrounding the words in the Pledge of Allegiance, and with visiting classrooms in the morning, she noticed that students are not participating in reciting the Pledge of Allegiance. She would like to hear from others as to their thoughts and feelings around this topic.
Dr. Herndon shared that there is an RCW that states the Pledge of Allegiance is supposed to be given every day at school. That is not an option for us not to do that. He shared that he has heard it over the speaker during the first period. Students are not required to stand or participate. He shared that he spoke with PSESD for some perspective and was given the response that no one has asked us that before. His opinion is that the flag allows for people to not stand and allows freedoms to participate in the Pledge of Allegiance or not.
President Hoover asked if it would be worthwhile to develop a district statement around this or even acknowledge that the words "under God" didn't get added until a later date, something that speaks to the history of this.
There are many layers to this discussion and we need to have more open discussions with staff, and students. We need to hear from students on this subject.
At this time, the Flag Salute has been moved in the agenda. It will now follow the Land Acknowledgement.
4. Adjourn
A. Adjourn
Director Morris made a motion to adjourn the meeting.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 11:54 a.m.
November 22, 2022
Recording
Agenda
Tuesday, November 22, 2022
Regular Board Meeting- via Zoom and In Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Flag Salute
C. Roll Call
D. Welcome Guests
E. Welcome Message - Director Bolerjack
F. Land Recognition - Director Bolerjack
2. Approval of Agenda
A. Approval of the Agenda for the November 22, 2022 Regular Board Meeting
3. Public Comment
A. Public Comment Protocol
4. Reports
A. Student Representatives Report
B. Superintendent Report
C. COVID-19 Report
D. Directors' Reports
5. Consent Agenda
A. Approval of Minutes from the November 7, 2022 Public Hearing
B. Approval of Minutes from the November 8, 2022 Board Work Session
C. Approval of Minutes from the November 8, 2022 Regular Board Meeting
D. Approval of Minutes from the November 12, 2022 Special Board Meeting
E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON))
6. Board Discussion
7. Questions Only - Presentations
A. Financial Forecast - 22-23
B. WIDA
C. Graduation Rates
D. Bond and Levy Update
E. Enrollment Report - November 2022
F. Monthly Budget Status Report - August, September and October 2022
G. Updated Technology Plan - 2022-2023
8. Presentations
9. Action Items
A. Approval of Resolution No. 926 - Certification of 2023 Excess Property Taxes
10. Public Comment
A. Public Comment Protocol
11. Executive Session
12. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
Director Larson called the meeting to order at 6:30 p.m.
B. Flag Salute
Director Larson led the room in the Pledge of Allegiance.
C. Roll Call
Director Larson called Roll Call.
Board Directors Present:
Director Larson
Director Bolejack
Director Morris
President Hoover
Board Directors Absent:
None
Student Representatives Present:
Dennis Nguyen
Student Representatives Absent:
Sam Fiapito
D. Welcome Guests
Director Larson welcomed guests.
Guests:
Dr. Flip Herndon
Deborah Kohr
Liliana Cardenas
Jennifer Jones
Carrie Marting
Jennifer Fichamba
K. Korol
Ken Northon Courtney Martinez
Liliu Aleaga
Madison Hammond
Natalie Reeder
Sonya Byorick
Kelly Gifford
Dr. Millicent Borishade
Dr. Allison Deno
Anne Huckins
Lawson
Aaron Draganov
Joe Camacho
A. Sanchez
Fire Tablet
Sarah Schulz
Calin Salisbury
Diane Hood
Bel
Debbie Aldous
Doris Dittmore
Estelle Kim
Grace Saturino
Hannah Maestro
Jeff Kaufman
Jeff Baker
Jennifer Benitez
Jessica Roulston
Katie Hugo
Margaret
Melissa McLean
Nick Brown
Sharon
Silvia Dicus
Sreymom Serey
Stephanie Aragon
Terra Dupont
Veronica Birdsong
Hidajeta Husanovich
Phone caller x1
Debbie Herzog
Jackie Gonzales
Yukiko Nishino
Michael Croyle
Lisa
E. Welcome Message - Director Bolerjack
Director Bolerjack shared the Welcome Message.
F. Land Recognition - Director Bolerjack
Director Bolerjack conducted the Land Recognition.
2. Approval of Agenda
A. Approval of the Agenda for the November 22, 2022 Regular Board Meeting
Director Bolerjack made a motion to approve the agenda of the November 22, 2022 Regular Board Meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Public Comment
A. Public Comment Protocol
Director Larson called for Public Comments.
Anne Huckins - Teacher - Cascade View - We, the staff at CV, would like to respond to the public statements made at the board meeting on October 25th about Cascade View. We love Cascade View. We love our students and our families. You will not find a school like the community that is Cascade View. It is an honor and a privilege to teach here. We are surprised by what was said here last month. What was publicly said has hurt us deeply and made us wary of responding to the claims. We strive every day to do the best we can for our students with the resources that we have. Over the last 5 years, under our present leadership, we have tried to work with our building leadership. We have opened our doors and hearts and tried to find ways to make our school the best environment it can be. Despite the comments made on October 25th, we are still willing to work with our building admin team. Upon seeing the public recording, many staff members did not know that the speakers felt this way. It leaves us wondering why it wasn’t brought up to the staff. Instead, we are left feeling embarrassed that our workplace environment is publicly being portrayed in this light. We feel what was said is inaccurate and taken out of context. Ultimately, the students and families suffer the most. Imagine what it is like for parents to hear these comments and then have to send their students to school the following day? We would like the opportunity to show the board what rapport and community is truly like at Cascade View. Cascade View is full of imaginative, supportive, creative staff and students. We show up every day for each other and our students. We would greatly appreciate the opportunity to come together to do restorative work to regain the necessary understanding between the staff and our administration. What type of process can we establish to repair harm, support our students, and let all staff feel like their voice is truly heard?
4. Reports
A. Student Representative
Jr. Student Representative Nguyen reported on attending the WSSDA Annual Conference. There were several sessions on equity and how school boards have worked and developed their own method ensuring equity within their own school board. He would like to bring this forward to the Foster High School race and equity committee to see if if might be of use and possibly implement their own toolkit. There were alot of sessions on increasing and utilizing student voices. With this in mind, he would like to become more involved in the other schools in the district and talk to students. We want to empower student voices, hear other student perspectives, not just the student representatives. We want to include all voices.
B. Superintendent Report
Dr. Herndon reported on several topics. He reported on attending the WSSDA annual conference. He appreciated the number of student representatives there and mentioned that it was the largest attendance of board directors that they know of. It was mentioned during the conference that the number of school boards that have student representatives is now up to approximately 45% which is great as this is a growing trend and beneficial for schools. Dr. Herndon reported on attending several general sessions, one of which was titled Making Suicide Prevention more Culturally Responsive which the work being done was interesting. Having a universal screener for highly capable students which is something that we've talked about before. It was interesting to see what other districts were using and how and when they implement that. He attended a session on high-impact tutoring. This focused on how tutoring could be used in different settings and multiple mediums. He also attended a session on inclusion instruction on co-teaching. While this session focused on special education, it is something that could be applicable to all classrooms as we're looking at co-teaching situations and models. The final session attended focused on using data and analytics to inform and allocate impact performance. This is using a data tool that pulls from other data sources. This could be something beneficial to Tukwila School District.
C. COVID-19 Report
Hannah Maestro, District Nurse, provided an update. We have been seeing an increase of cases in the last two (2) weeks. There has also been an increase in RSV as well as Flu cases. At this time, there are no updates in terms of Department of Health guidance. Communication will be sent out tomorrow to families, students, and staff with tips on how to keep yourself safe during the upcoming holiday season.
D. Directors' Reports
Director Bolerjack reported on not being able to attend WSSDA Annual Conference. Director Bolerjack shared that next week on November 30th, five (5) of our students will be moving into their tiny homes.
Director Morris reported on attending WSSDA Annual Conference. Highlights included more creative ways to involve others, elevate student voices not only our current students, but past students, multi-generational voices included, and develop internal and external capacities. There was an interesting conversation held in regard to strategies on how to increase diversity in high-level classes, thoughts on how to celebrate our successes, and techniques of having round table board meetings. Jr. Student Rep. Nguyen brought up a great point to create an adult life skills class programmed by the students and staff. There was also a conversation about Board secretaries on how we couldn't survive without them. Director Morris commented that the Board has not had an AVID update in some time. She requested an update in regard to AVID as it is a wonderful program that helps develop student skills.
President Hoover reported on several items. She joined two classes to listen in on service learning research projects by some of the AVID students. She was impressed with their creativity and resourcefulness. They presented the biggest challenges, that they see, in Tukwila along with solutions to help support and fix them. The safety and inclusion task force held its first meeting which was our orientation kick-off. The most exciting part about that meeting was that we had more students represented than we did non-students which was very powerful. She reported on attending the WSSDA Annual Conference. The conference was centered on belonging. She shared what belonging means to her, and how the conference reinforced that. She shared her definition of belonging which is borrowed from Briana Herman-Brand. Belonging is to be positively connected to others and feel an intrinsic part of something bigger than oneself. After sharing her reflections on belonging, she shared that there is more work to do as we think about how we can create environments in our schools, in our district, and in our community as a whole around belonging. One of the starting points would be to try to get an understanding of where belonging is already happening in our district. It is already happening in our district, but we need to lean in and find where are those places where our students and our staff feel that sense of belonging and connection and how can we strengthen those while also building bridges across groups and clubs to create a district community of belonging. In addition, there are two main takeaways: how we are effectively partnering as a Board team of six (6) and how are we engaging student voices on all levels, not just the high school. One other priority is strengthening our partnership and connection with the Duwamish tribe.
Director Larson reported on several items. He visited Rainier Prep which is a Charter Middle School and has demographics similar to ours. They have had a good academic record for quite a while. They currently have a co-teaching model which is 28 students in the classroom and two (2) full-time certificated staff. It is interesting and we might be interested in looking at the co-teaching model in Athens. Rainier Prep has a longer school week, i.e. Monday through Thursday are longer hours and Fridays are early release at 1:30 p.m. In regard to their interventions, the system is fluid and all teachers are involved. The group based on need throughout the day. He reported speaking with the head of the healthcare authority in regard to Medicaid reimbursement. Hopefully, we will have a meeting to look at that. Our district has not participated in that program for quite a number of years and there has been quite a few updates. The League of Education voters has several webinars. Recently, they had a really good one titled Combating Hate in Education. Panelists included Erin Jones and Alexis Mburu. The discussion centered on types of upcoming issues in regard to Critical Race Theory, i.e. parent involvement in classrooms, and they address them head-on. Director Larson highly recommends that everybody watches this webinar.
He reported on attending the WSSDA Annual Conference. He attended two (2) sessions on Strategic Planning (Everett and Pasco). It was interesting to look at the benchmarks. One that everyone is using is 3rd-grade reading, some form of math, and some form of social-emotional learning. Kelso school district listed student's voice. They have a School Tours program. Two Board directors and staff from cabinet go to each school during lunchtime. They sit with students and eat the same lunch, and then afterward, they ask the principal to select ten (10) students representing all different aspects of the students. They then meet for an hour and ask the same set of ten (10) questions to each group. Questions include what is working well, what do you wish were different, is there some aspect of our culture that is unfair and what that might be and is there a questions you're not asking. This is something we may want to start doing in our district. Director Larson met with Representative Bergquist regarding the funding system and the inequity.
5. Consent Agenda
A. Approval of Minutes from the November 7, 2022 Public Hearing
B. Approval of Minutes from the November 8, 2022 Board Work Session
C. Approval of Minutes from the November 8, 2022 Regular Board Meeting
D. Approval of Minutes from the November 12, 2022 Special Board Meeting
E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON))
Director Morris made a motion to approve the Consent Agenda,
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
6. Board Discussion
There were no items for Board Discussion.
7. Questions Only - Presentations
A. Financial Forecast - 22-23
Director Larson commented on the fund balance. He noted that $1.9M came off the fund balance. Some of it was revenue was being reduced due to reduced enrollment, correct? Also, how much was revenue and how much was expenditures? Ms. Birdsong replied that yes, revenue was being reduced due to reduced enrollment. The $1.9M that is shown as a reduction is just the simple calculation of where we expect to spend our dollars as well as what we intend to receive in revenue. In addition, this is the beginning of our new bargaining agreement. We knew that there were going to be some costs associated with that. As we move through the year, the fund balance may change based on our expenditures and our revenues. In looking at the ending fund balance, I am working really hard with all of the departments and making sure they are fiscally aware and responsible with our dollars. That fund balance is not sustainable.
B. WIDA
Director Larson commented that this is the first year of WIDA data. One data point that the Board is always interested in is growth, which takes two points of data. As this was our first year of WIDA, we do not have the two points of data yet. It will be interesting to see what the state data is when OSPI releases WIDA data. Next year, when we have the second test, there should be good measures of growth.
C. Graduation Rates
Director Larson congratulated students, families, and staff for achieving an 87% graduation rate, which is the highest graduation rate we have ever had. He commented that this is the information that should be publicized. He commented on graduation rates and racial gaps. He noted that this year, the top graduation rates are two or more races and Asian students, and then black students are below there. This is something that needs to be looked at again as to why, i.e. covid impact, disproportionalities, etc. We need to be thinking about what are the reasons why our black and Latin X students are graduating at a lower rate.
Director Larson requested that we need to include AVID data and measurements. Additionally, we should include the Seal of Biliteracy achievements, and again, we should be publicizing this information.
Jr. Student Rep. Nguyen requested an overview of the freshman academy, including what supports seniors have who are in jeopardy of not graduating besides liaisons, and why is the number of LatinX students not graduating tripled. Dr. Borishade replied that she would find the information and follow up.
Director Larson request a report on emergency waivers, including information at our district level, how many waivers were given in the last two (2) years, how many were for core classes, and data on are we giving students as much benefit and opportunity as we can to make up those credits.
D. Bond and Levy Update
Director Larson asked if there was any better data on the SMS kitchen remodel? We had discussed three (3) projects that we could use, potentially, some dollars that weren't spent on Foster High School and all of the other projects. They are:
1. Remodeling the PAC
2. Central Kitchen at SMS
3. Walking Path for the community
It looks like the walking path was not able to be added. The kitchen remodel has already started which we have allocated $1.5 million dollars. Is that going to be sufficient? Ms. Cardenas shared that she believes it will be sufficient. We will have more data on coming up next week just for the construction part of it. Director Larson asked with whatever funding is left over, we would be using it for the PAC remodel, correct? Ms. Cardenas replied, yes, it would be used for the PAC remodel. The remodel would be for lighting and sound system and new seating. Director Morris asked if the middle sound system could be included in the bond funding. Ms. Cardeneas replied that she would look into bids.
E. Enrollment Report - November 2022
President Hoover asked when is the work going to be started for strategizing on actively increasing enrollment? Dr. Herndon shared that we have started this work, and will do an enrollment forecast in January. President Hoover requested a work session in January for discussion and then present a plan at the March Board meeting.
F. Monthly Budget Status Report - August, September and October 2022
G. Updated Technology Plan - 2022 - 2023
Director Bolerjack asked what is the status on getting hotspots for our students? Mr. Baker shared that the conversations are taking place right now within his department. We are now discussing transitioning to offering hotspots to students when they are at their home. We will need to work with a carrier on this. We will provide an update and a timeline soon.
8. Presentations
There were no items for presentations.
9. Action Items
A. Approval of Resolution No. 926 - Certification of 2023 Excess Property Taxes
Director Morris made a motion to approve Resolution No. 926 - Certification of 2023 Excess Property Taxes.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
10. Public Comment
A. Public Comment Protocol
Director Larson called for Public Comments.
There were no public comments.
11. Executive Session
There were no items for Executive Session.
12. Adjourn
A. Adjourn
Director Bolerjack made a motion to adjourn the meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
Director Larson adjourned the meeting at 7:32 p.m.
November 12, 2022
Recording
Agenda
Saturday, November 12, 2022
Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Action Item
A. Approval of Agenda
3. Executive Session
A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)
4. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 9:03 a.m.
B. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Morris
Director Larson
Director Bolerjack
Board Directors Absent:
None
C. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Flip Herndon
2. Action Item
A. Approval of Agenda
Director Larson made a motion to approve the agenda.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Executive Session
President Hoover recessed the meeting to Executive Session at 9:04 a.m. for approximately 40 minutes to receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f).
A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)
President Hoover called the regular meeting back to order at 9:36 a.m. There was no action.
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Bolejack
Director Larson
Director Morris
Board Directors Absent:
None
4. Adjourn
A. Adjourn
Director Larson made a motion to adjourn the meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 9:37 a.m.
November 8, 2022
Board Work Session
Recording
Agenda
Tuesday, November 8, 2022
Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Presentations
A. District Improvement Plan
B. Language Supports
3. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the work session to order at 5:00 p.m.
B. Roll Call
President Hoover called Roll Call.
Board Directors Present:
Director Larson
Director Bolerjack
President Hoover
Director Morris
Board Directors Absent:
None
C. Welcome Guests
President Hooved welcomed guests.
Guests:
Deborah Kohr
Jennifer Jones
Carrie Marting
Veronica Birdsong
Dr. Borishade
Jeff Baker
Aaron Draganov
Grace Saturnino
Sarah Hendrickson
2. Presentations
A. District Improvement Plan
Dr. Borishade, Chief Academic Officer presented the District Improvement Plan to the Board.
Highlights included:
-
Three categories -
-
Academics - Red
-
SEL and Mental Health - Green
-
Race and Equity - Blue
-
-
Academics - WIDA, Math pilot, MTSS training, ARTS pathway, Curriculum mapping, XELLO, College and Career K-12
-
SEL and Mental Health - Sound Discipline, RULER
-
Race and Equity Work
-
Data - includes stretch, target and minimum which is different than iReady data categories.
Director Larson commented on the great format and graphs. Director Larson requested a meeting with Dr. Borishade to discuss the additional context and what data is needed. President Hoover commented that all grades should be included. As for graduation data, we need to break out race as we do have gaps. Goals need to be discussed and set for students. Additionally, the term "projected" needs to be changed to "goals".
President Hoover commented on professional development. How many people are engaging? Dr. Borishade shared that she would research that and will follow up with the Board.
President Hoover asked is there training on how to use RULER? Dr. Borishade shared the Sound Discipline provides the pieces to us, so perhaps we need to contract with a vendor for training.
Director Larson commented on the current reading curriculum. Does this curriculum need to be reviewed? Dr. Borishade replied that yes, it should be reviewed, along with assessment data, and other information.
B. Language Supports
Dr. Borishade, Chief Academic Officer presented the Language Supports report to the Board.
Director Larson commented on Bill 1153 which was recently passed. The bill states beginning with the 2023-24 school year, each school district must implement a language access program for culturally responsive, systemic family engagement language services program by 2024. So, with your presentation, it looks like we have a great start. This bill also says you must fund a language access FTE, if you have over 50 percent ELL enrollment or over 75 spoken languages, which at last count we had 80 spoken languages. Is the state going to fund this position? Director Larson shared that he would be monitoring for any updates from OSPI regarding funding,etc.
Director Bolerjack asked how are we getting information out to staff to let them know these services are available? Will there be any exploration into Interpretation devices or any other language devices for students in the classroom? Dr. Borishade shared that the teachers are aware and know how to access language services. We will continue to look into interpretation devices, as well as other resources, i.e. staff, etc.
3. Adjourn
A. Adjourn
President Hoover adjourned the work session at 5:53 p.m.
Regular Board Meeting
Recording
Agenda
Tuesday, November 8, 2022
Regular Board Meeting- Virtual via Zoom & In-Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Flag Salute
C. Roll Call
D. Welcome Guests
E. Welcome Message - Director Bolerjack
F. Land Recognition - Director Bolerjack
2. Approval of Agenda
A. Approval of the Agenda for the November 8, 2022 Regular Board Meeting
3. Public Comment
A. Public Comment
4. Reports
A. Race & Equity Update
B. COVID-19 Update
5. Consent Agenda
A. Approval of Minutes from the October 25, 2022 Regular Board Meeting
B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK)
6. Board Discussion
7. Questions Only - Presentations
A. New Teacher Academy
B. Elementary Coaches
8. Presentations
A. Behaviorists - Discipline Data
9. Action Items
A. Approval of Human Resources Staffing Report
B. Approval of Resolution No. 925 - Redistricting Director Districts to Adjust to 2020 U.S. Census Data
C. Approval of Overnight Travel - Students - Camp Waskowitz - November 28 - December 2
10. Public Comment
A. Public Comment
11. Executive Session
A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)
12. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 6:30 p.m.
B. Flag Salute
President Hoover led the Room in the Pledge of Allegiance.
C. Roll Call
President Hoover called Roll Call.
Board Diretors Present:
President Hoover
Director Larson
Director Morris
Director Bolerjack
Board Directors Absent:
None
Student Representatives Present:
Sam Fiapito, Sr. Representative
Dennis Nguyen, Jr. Representative
Student Representative Absent:
None
D. Welcome Guests
President Hoover welcomed guests.
Guests:
Deborah Kohr
Dr. Borishade
Aaron Draganov
Jennifer Jones
Joe Camacho
Liliu Aleaga
marina Clark
Robin Allsop
Sarah Hendrickson
Erin Herda
Debbie Aldous
Hani Nur
Susie Kelly
Pam Bila
Jeff Baker
Courtney Martinez
Carrie Marting
Duane Meyer
Silvia Dicus
Abigail Tabason
Terra DuPont
Dalton Rockwell
E. Welcome Message - Director Bolerjack
President Hoover shared the Community Agreements.
F. Land Recognition - Director Bolerjack
President Hoover conducted the Land Acknowledgement.
2. Approval of Agenda
A. Approval of the Agenda for the November 8, 2022 Regular Board Meeting
Director Larson made a motion to approve the agenda for the November 8, 2022 Board Meeting as amended: Agenda Item 8.A - Tabled to future meeting and Agenda Item 11.A - Moved to November 12 Special Meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Public Comment
A. Public Comment
President Hoover called for Public Comments.
Pam Carter - Community Member - I have just one thing I would like you to consider before approving new Director Districts. I realize that the District boundaries are drawn so that are are equal in population, but what about the proportions of the population in multifamily housing (MFH)? When a Director District is majority apartments/MFH, it can be very difficult to find a person to represent that district. I certainly think that there are many renters and folks in MFH who would make excellent members of the Tukwila School Board, but they tend to not step forward. Additionally, many of Tukwila’s MFH residents are not eligible to sit on the Board as they are not US citizens. My concerns are rooted in TSD history. For many years it was difficult to find someone to represent Director District 4. I can remember one time when no one filed to run for a vacant seat so King County Elections extended the filing period. No one filed, so it was up to the Tukwila School Board to appoint someone to fill the vacancy, but no one applied even though the opening was widely advertised. The next step was for the Puget Sound ESD to appoint someone. Eventually, someone was convinced to apply, and the position was filled. It seems to me that it would make sense to draw the boundaries so that one Director District is not predominantly composed of MFH. Please take this into consideration before approving the new districts. Thank you for taking into account this issue.
4. Reports
A. Race & Equity Update
Erin Herda provided a Race and Equity update. Showalter Middle Schools' Ethic Departing with working with PSESD on Elevating Youth Voices of Color on a student project. We are also partnering with Director Hoover, Dr. Borishade and Student Representative Nguyen. Many of us will be partnering with six different convenings with the Road Map. - meeting - opportunity with psesd going to training with Mohamed Filipa. Funding by PSESD - one principal and two r&E leads can go to the training. District is still working with PSeSD for full district training.
At the Race and Equity meeting, they discussed an opportunity with PSEST going to training with Muhammad Khalifa who does culturally responsive education. Currently, PSESD has funding for one (1) principal and two (2) race and equity leads. We are looking into more funding. The district is still working with PSESD with some recent Equity training and we're looking at what the training will be for the whole district. Ms. Herda will forward the minutes to the Board of Directors for review. President Hoover commented on the Race and Equity Toolkit. They think that this was something that the district race and equity team were looking at. Is that still in process? Ms. Herda shared that it has also been under examination, but it's pretty much exactly like the one PSESD uses. It's not something really that is going to be transformed. Something that we did talk about was the misconceptions in regard to how the tool is used. It is not a checklist to be used, but a way to have a conversation before making decisions. What's been happening across the district, as people are getting used to using it, is that it is being used as a checklist, when in reality it is about having a conversation with the stakeholders before you make a decision and send out the decision to the district.
B. COVID-19 Update
Aaron Draganov provided an update. We will be hosting a vaccine clinic tomorrow, November 9th from 3 pm to 6 pm at Tukwila Elementary. In three (3) weeks, we will have the follow up clinic. Boosters, vaccines and early childhood immunizations will be available.
5. Consent Agenda
A. Approval of Minutes from the October 25, 2022 Regular Board Meeting
B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK)
Director Larson made a motion to approve the consent agenda.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
6. Board Discussion
There were no items for discussion.
7. Questions Only - Presentations
A. New Teacher Academy
Student Representative Nguyen asked if there is a system for teachers to provide feedback on the type of support they are receiving and whether it is working or not? Dr. Borishade shared that there are several avenues for feedback, as well as opportunities for additional support.
B. Elementary Coaches
President Hoover commented that they are a firm believer in the benefits of coaching and professional development. Also, because coaching is so individualistic, based on the person that's being coached, and co-created by the coach and coachee, which makes it hard to measure and have specific deliverables and outcomes. Also, when thinking about the financial component, and the amount of money that we're spending on coaches, it is important to make sure that it's actually helping us move towards our goals as a district, or rather it's actually centering the students, i.e. is this coaching helping us serve our students better. Whether it's through effective leadership as an administrator or principal, director, etc. So when looking at the cost that was spent last year which was $84,245 on coaching and when asked, there is not a lot of concrete information about how that coaching has benefitted those individuals or the district. To them, we can't actually say in a meaningful way, how it was spent to support our district work. Knowing that we are budgeting a reasonable amount of money for staff to invest in coaching, they want to make sure that it is actually serving that need. Before we continue to approve new coaches being contracted, we need to have a better understanding of how we are going to ensure that they are actually supporting our district work.
Director Bolerjack commented that she agrees that the role of coaches is critical in a lot of ways. She shared that she has benefitted from coaches along the way helping her to work through situations where she wasn't functioning as highly as she wanted to. She requested that we track the primary purpose of coach, and see if we can find examples of how that changes the climate among faculty, and students, and how our staff approaches helping others succeed.
8. Presentations
A. Behaviorists - Discipline Data
This item was tabled.
9. Action Items
A. Approval of Human Resources Staffing Report
Director Larson made a motion to approve the Human Resources Staffing Report.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover request an updated organizational chart for review at the November 22nd Board Meeting.
B. Approval of Resolution No. 925 - Redistricting Director Districts to Adjust to 2020 U.S. Census Data
Director Larson made the motion to approve Resolution No. 925 - Redistricting Director District to Adjust to 2020 U.S. Census Data.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
C. Approval of Overnight Travel - Students - Camp Waskowitz - November 28 - December 2
Director Larson made a motion to approve the Overnight Travel Request.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
10. Public Comment
A. Public Comment
President Hoover called for Public Comment.
There were no Public Comments.
11. Executive Session
A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)
This item was moved to the November 12, 2022 Special Saturday Meeting.
12. Adjourn
A. Adjourn
Director Larson made a motion to adjourn the meeting.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 7:07 p.m.
November 7, 2022
Recording
Agenda
Monday, November 7, 2022
Public Hearing (5:30 p.m.)
Board of Directors
District 1: Carlee Hoove
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Public Hearing
A. Proposed Director Districts Revisions
3. Adjourn
A. Adjourn
Minutes
October 25, 2022
Recording
Agenda
Tuesday, October 25, 2022
Regular Board Meeting- via Zoom and In Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Flag Salute
C. Roll Call
D. Welcome Guests
E. Welcome Message - Director Morris
F. Land Recognition - Director Morris
2. Approval of Agenda
A. Approval of the Agenda for the September 27, 2022 Regular Board Meeting
3. Public Comment
A. Public Comment Protocol
4. Reports
A. Student Representatives Report
B. Superintendent Report
C. COVID-19 Report
D. Directors' Reports
5. Consent Agenda
A. Approval of Minutes from the September 27, 2022 Regular Board Meeting
B. Approval of Minutes from the October 7, 2022 Board Retreat
C. Approval of Minutes from the October 11, 2022 Board Work Session
D. Approval of Minutes from the October 11, 2022 Regular Board Meeting
E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and MORRIS))
6. Board Discussion
7. Questions Only - Presentations
A. Financial Forecast - 22-23
B. ESSER Report
C. Consultants and Contractor Report
D. Grant Report
E. Enrollment Report - September & October 2022
8. Presentations
A. Attendance & Truancy
9. Action Items
A. Approval of Human Resources Staffing Report
B. Approval of Increase to the Meal Price - Adult Lunch - 22-23
10. Public Comment
A. Public Comment Protocol
11. Executive Session
A. Executive Session - To review the performance of a public employee per RCW 42.30.140(g)
12. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 6:30 p.m.
B. Flag Salute
President Hoover led the room in the Pledge of Allegiance.
C. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Bolerjack
Director Morris
Director Larson
Board Directors Absent:
None
Student Representatives Present:
Dennis Nguyen
Student Representatives Absent:
Samuel Fiapito
D. Welcome Guests
President Hoover welcomed guests.
Guests:
Angela Meyer
Trevor Watt
Carrie Marting
Veronica Birdsong
Dr Flip Herndon
Deborah Kohr
Jennifer Jones
Silvia Dicus
Anonymous - 15418
Aaron Draganov
Duane Meyer
Dr. Borishade
Courtney Martinez
Dr. Tenesha Fremstand
Jeffrey Baker
Joe Camacho
Hannah Maestro
Katherine Turner
Lisa
Ms. Breuer
Bev Miller
Grace Saturnino
Liliana Cardenas
Kendra Johnson, Executive Coach, KVJ Consultants
E. Welcome Message - Director Morris
Director Morris shared the Community Agreements
F. Land Recognition - Director Morris
Director Morris conducted the Land Acknowledgement.
2. Approval of Agenda
A. Approval of the Agenda for the October 25, 2022 Regular Board Meeting
Director Larson made a motion to approve the Agenda of the October 25, 2022 Regular Board Meeting.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Public Comment
A. Public Comment Protocol
President Hoover called for Public Comments
Angela Meyer - Office Manager, Cascade View - I was really hoping I wouldn’t need to make another statement but yet, here I am. Once again, my principal, Dr. Tenesha Fremstad, is being painted in a negative light. There seems to be a lot of talk amongst the staff at Cascade View about student discipline this year. What I can say is that we take discipline of any sort very seriously and do not make decisions lightly. Our administrators and the front office take confidentiality very seriously and do not talk about the outcome of discipline with anyone that is not directly affected by our decisions. I believe because outcomes have not been discussed with staff, this has caused rumors and negative connotations about Dr. Fremstad to once again start running rampant and I am tired of it. Not everything that happens is everyone’s business and we are not going to go around telling all staff what happened on this day or that day. It’s none of their business. What I would like to see is a little more support from you, Dr. Herndon. Dr. Fremstad needs the support of her boss and when I see her break down, like I have many times, it is frustrating and hurtful for me to see her like that. She is a human being, with feelings and emotions and she needs to have that support from you when she is dealing with this type of (sorry but there is no other word to describe this), crap from staff that really don’t care about the facts of situations, but rather the juice details. I’ve heard the way staff talk about students in the hallways, in the staff lounge, and it’s horrible. These are kids that deserve a lot more than to be talked about negatively and Dr. Fremstad deserves a lot more than to keep getting painted in this negative light. I am asking you, Dr. Herndon, to please support Dr. Fremstad and not help feed the false narrative that is once again being spread about her. Thank you.
Dr. Tenesha Fremstad - Principal, Cascade View - I would like to make a statement and speak from my heart. I would like to say I truly believe in the work of our district and I am excited about our strategic plan when we say excellence for all. If you know me I am smiling, I am giddy, I love our kids, I love our community and that is just who I am as a person. As I said, I am going to speak from the heart for this statement. I have staff members that come and talk to me and I appreciate them. I have been sitting with this question of reflection of how do I continually support them and speak for them and I sit in silence of what's going on. And so, with that, what I would like to say, is that I am wondering as a district, when we look at our hiring and retention, how are we truly looking at being authentic and creating and sustaining integral relationships with all of our staff. I think about some of my experiences in the district. I have been told that I was not white enough for Tukwila School district. I have been greeted by being asked what my credtials are. I am continually having to prove myself in my credentials, and I understand as a leader there are questions people have, but are these the right questions, and are these questions based on a race and equity lens. It concerns me with these ongoing statements about me, my character and my decisions. These statements are not true, they are unfair, and they're defamatory. And as much as I would like to everyday dismiss them, it is hard, because I think about our kids, and their voices. I think about our learning community and their needs. I know for me, there has not been accountability for the actions and words that have been defaming to my character. I know that there is addtional communication that needs to be shared. To share and show the true findings. I will make this statement. It is not an easy statement to make, but I have and continue to be targeted bacaue I am an educated, young black woman. This is not a random statement. There are multiple witnesses and documentation to support the words I have spoken. I have some amazing staff members that speak and support and motivate me. There are teachers and our ESPs, our families, and our kids, and what I am saying is what are we doing as a district to make sure that we see that through line to make sure that even when those experiences happen, that we are being real. I understand that speaking here tonight can cause confusion for some, but I would really love to say that I take the CEE data seriously. And when our staff say they want to have conversations to solve problems, to be more involved, they want more transparency, I say yes. I am there. I am all in. I am available through Zoom, in-person meetings and I can say over these five years I have seen an amazing shift this year from the staff at Cascade View and I want you all to know that even though I am making this statement, I have and I always will center our amazing students, our amazing families, and our amazing learning communities. Our staff works hard at Cascade View and I appreciate each and every person that walks in our door and makes us better in who we are as people. And I think the last part, as I said, I am sharing from my heart. I tell my staff all the time that self-care is the best care and I don't always self-care. Many of you know that because I want the best for our learning community. But the one thing I say is we are something outside of being educators and I tell the staff that a lot. And so I am asking, and I'm showing and I'm telling the Board an I'm being transparent. Yes, I am a principal at Cascade View and I love it and I am so proud to be the principal at Cascade View, but I am also a mother, but I am a human being too and sometimes when your statements and things are said, it is hurtful because I am doing the best I can with the tools and resources that I have asked for and that I have received. And by no way is this a statement of concession or defeat. This is a statement of saying as a district we partner and we have those true transparent conversations, especially with our staff of color to make sure that the supports are there and that staff realizes that sometimes enough is enough because we are about these kids. We are about our parents and we are about one another. Once again, I love what I do, I love what I do, but I have concerns on what are we doing to make sure that we are supporting everyone, everyone in our district. Thank you.
4. Reports
A. Student Representatives Report
Jr. Student Rep. Nguyen provided several updates. At Foster High School there is a new club ESSC - Environmental Science Studies Club. They are meeting and starting to create a learning series on Tukwila's major history for the community center. As you know, the community center is less funded this year, so we are looking forward to doing and leading some workshops around the community to run into science and nature to just help the community center. Last Friday, King County held an extreme heat mitigation focused on youth specifically, so we had some high school students talk about communication, and now we are looking at youth opinions and input. The next step is taking that input and work towards the mitigation strategy plan, and developing it sometime in the next few years.
The PSAT testing started today. He did not feel prepared for this test, nor did his peers. Feedback received from peers included comments that the school did not prepare very well for this, and it was very last minute, i.e. two (2) months into the school year. No communication on the testing happening, what it was, what was covered, what supplies were needed, i.e. calculator, etc. Moving forward, perhaps some classroom instruction during advisory class, communication with students, and possible practice tests. This was a four-hour test. There was not enough time, and due to that, you have to move quickly through each section.
Director Larson commented that this is not a required test, however, PSAT scores can be used to help students in credits toward graduation.
B. Superintendent Report
Dr. Herndon provided several updates. Earlier this week, we held a meeting with various departments and building administrators in regard to the district-wide accreditation process. This was an excellent meeting as we discussed timing and alignment to the strategic plan. This will be an ongoing process throughout the year. The principals shared that they felt there was a lot of shared language and the process was being done through a race and equity lens.
Tomorrow we have one of our opportunities for strategic plan feedback. This event is scheduled at Showalter Middle School from 5:30 p.m. - 7:00 p.m. Our community Liaisons will be attending. Food will be available from 5:30 p.m. - 6:00 p.m. and then we will break out in different areas by language. Materials will be translated and presented to families in their language. Feedback provided will be summarized. There will be a sign-in sheet for participants so that we can connect again once the feedback is summarized.
On Thursday he met with the Tukwila Children's Foundation. One of the topics discussed during the meeting was a partnership we used to have with Lenscrafters, getting eyeglasses for students. We currently do not have that partnership and have not had it for several years. We do have some other partnerships, but we are trying to figure out a way so we can continue to support our families.
Lastly, he attended a leadership meeting last week centering on trying to prevent a lot of youth violence (LINC - Leadership, Intervention and Change). During the meeting, he had mentioned that he had been looking at various groups that mentor African-American students. We will also be looking at other mentoring opportunities for some of the various student groups that we might have. We meet monthly and most of the South King County school districts are involved as well as law enforcement from different entities.
President Hoover asked if Foster High School current on accreditation and is now currently and officially accreditated. Dr. Herndon confirmed that Foster High School is accreditated.
President Hoover commented on the strategic plan feedback process. Was contact made with the people who filled out the interest forms at family night and was there outreach to the people who participated in the original stage? Dr. Herndon shared that for some of the original pieces, we haven't been able to connect it with everybody, but I think for the people that we knew were in person, a lot of them also shared their feedback and ideas, so then we will just compare that with what we've done, and with who shows up tomorrow, we move back with who we connected with again in the spring and kind of coalesce all of the feedback.
C. COVID-19 Report
Hannah Maestro, District Nurse, provided an update. The caseload has been low. Updates came out this afternoon and are still in the review process. She is working with Dr. Herndon, Carrie Marting and the rest of the COVID team in getting communication out by Friday. Communication will be going out to all staff and parents, via skyward, as well as being posted on the website. The King County Department of Health will have an update on Thursday. Oct. 27th.
President Hoover asked if there has been any sort of communication and preparation for letting families know that the special emergency protocols are ending on the 31st? Dr. Herndon shared that we did not send out any communication, however, communication will be going out this Friday.
D. Directors' Reports
President Hoover reported on several items. Safety and Inclusion taskforce - We had a selection committee meeting last week. I was joined by a great group of people and we extended invitations to twenty-two people to be on the committee. We had twenty five interested parties and ended up with subject matter experts that are doing this work in King County and UW. They are very excited in regard to the expertise that they're bringing and the diversity that's going to be present in the committee. We are in the process of scheduling an orientation for next week. One of our co-chairs is a student. They shared that they have been working on a project - Elevating Voice of Color and Leadership. Dennis Nguyen is part of this project, and they met Ms. Herda who is the lead of the Tukwila team in initiating this work. PSESD will be joining at the next meeting to help get this spearheaded. There will be six (6) different learning opportunities that will collectively be a part of other districts in the region. They were able to visit a few schools. At Cascade View, they were able to sit in on their morning welcome and SEL time. It was lovely to see some of the work we have been talking about actually in practice.
Director Bolerjack reported on the construction of tiny homes. She has earned the next level in hard hats. She currently has two (2) building projects going on to create housing for our families. She has not been able to visit the schools lately or attend a football game but still working for the community.
Director Morris reported that she visited Foster High School and was able to speak to some of the staff in the office, which is always rewarding. She is looking forward to the strategic feedback meeting tomorrow
Director Larson reported on several items. Attended the WSSDA Legislative Committee meeting. The meeting focused on reviewing the results of the priority-setting mechanism. Attached, I have the list of the comparison of how TSD's top 10 ended up relative to WSSDA's top 10. Six of the TSD priorities matched and were in the top 10 list. This year, the legislature may open to in-person meetings. Once the decision has been confirmed for in-person meetings, we can hopefully get a group of people to go down and talk to legislators. In the past, we have always taken five - seven students, so if our Student Representatives would like to go please contact Director Larson. Director Larson commented on our annual bond charges. It was noted in 2026, the amount that we are collecting for the bonds is decreasing because we are paying off the bonds that were for the secondary schools. Usually, that is the time when you want to start thinging about the next bond. Our last bond was in 2016 and the focus was on secondary schools with the idea of the next bond would be focusing on the elementary schools. Now is the time to start thinking about what we want to do and what do we need in terms of building, construction, etc. We need to this on a timeline, planning, etc. as it takes a couple of years for this process. He reported on a follow up discussion with the City of Tukwila regarding the S. 144th bridge. It turns out the City of Tukwila did get the funding approved, however the funding is not available until 2026. The backup plan is to go to the state for funding for the design work. Rep. Hackney's office was contacted, and the forms to request funding are not available until November. The other project discussed was the PAC renovations. As soon as the forms are available, we can include the PAC renovations as part of the funding request.
Director Larson commented on the previous work session with the social workers, where they referred to Senate Bill 5030 which was passed two years ago. One of the items in the bills was that all school districts needed to develop a transition plan for developing a comprehensive school counseling program plan by the beginning of 2022 school year. Are we in the process of developing the social worker/counselor plan? Dr. Herndon shared that we are in the process of developing one. Director Larson commented that we need to be sure to include Social Emotional Development and Mental Health.
Director Larson asked if we are still working on setting up a join meeting with the City Council? President Hoover shared that she did meet and talk with a couple of council members. Director Larson commented that we could look at a possible date in January for a joint meeting. Some topics for the meeting include property discussion, communication, 144th bridge, etc.
5. Consent Agenda
A. Approval of Minutes from the September 27, 2022 Regular Board Meeting
B. Approval of Minutes from the October 7, 2022 Board Retreat
C. Approval of Minutes from the October 11, 2022 Board Work Session
D. Approval of Minutes from the October 11, 2022 Regular Board Meeting
E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and MORRIS))
Director Larson made a motion to approve the Consent Agenda.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
6. Board Discussion
No items for Board Discussion.
7. Questions Only - Presentations
A. Financial Forecast - 22-23
Director Larson shared that his understanding of the Medicaid match projection is that at the beginning of the year, we guesstimate how much it going to be and in this case it turned out not to be what was projected? Ms. Birdsong shared that was correct. It was an oversight on her behalf, because when she went back into the adjustment it should of been higher prior for the last month. It should not have been reduced. This was underprojected and should have been caught on the prior financial forecast. This piece was part of the Gates grant and Gear UP.
B. ESSER Report
President Hoover asked how much of the unused ESSER funding do we currently have a plan for? Ms. Birdsong shared that we have until 2024 to spend the funding. With that in mind, she has earmarked $3.5M, but the dollar amount could change depending on what we spend this year. We will do the previous process, i.e. meeting with staff, community and student for feedback, etc. Director Larson commented that $3.5M is a big pot of dollars. There are several areas that need planning work done, i.e. social-motional and mental health, ARTS program, ventilation/HVAC, etc. We could bring in a consultant to help us develop a solid plan(s) and launch us off into self-supporting for one or two years.
Director Larson asked who is our tutoring partner, AHA Learning? Dr. Herndon confirmed that was correct. Director Larson asked how do we determine if they are good? Dr. Herndon shared that we will need to continue to look at a good way to get some feedback from staff and students. Ms. Birdsong replied that she would get back to the Board with additional information on tutors including on-campus, online learning, etc.
Director Larson commented that we need to have an overall professional development plan and how it all fits in together
President Hoover commented that the Communication Director and Community Liaisons are either partially or fully funded out of ESSER dollars. How do we ensure that we have the funds to maintain these positions after ESSER dollars end? These are vital positions so what is the plan for the future?
Director Larson commented in regard to the ARTS report and recommendations, it mentions a district arts committee. Do we have a district Arts Committee? Ms. Birdsong shared that when she recieved that report back in May, the recommendation came from the arts team. Director Larson commented that we need someone advocating for the arts program. The next step would be to take some of the recommendations and develop them into an actual plan that we could implement over multiple years.
C. Consultants and Contractor Report
Director Larson commented that it looks as though we used ESSER funding for special education students which is good. His concern is what happens in two (2) years. What is the plan for continuing this in the future? Ms. Birdsong shared that she and Ms. Jones are working collaboratively on this. Our hope is that with the additional supports in various areas there is a beneficial improvement. We will be looking at data in all areas.
Director Bolerjack asked how many of the contractors are full-time? Ms. Birdsong shared that for the special education contractors, I believe they are full-time.
President Hoover asked for additional information in regard to Executive Coaching. Dr. Herndon shared that this is part of the executive coaching that we did last year for some of the administrators. we are continuing it this year. Not all of our admistrators have their coaches in place yet. We will have a report after we have had an opportunity to meet with all of the coaches and then actually have some work done for the year.
Director Bolerjack asked how do we test accountability on these? Who follows up on the contract? Are there objectives between the coach and the administrator, and who checks to make sure those objectives are met? Dr. Herndon shared that we are putting that in each of these for the consultants, looking at what is a good measure to show that there is some sort of outcome and impact. So we are trying to tie them to either a data set, i.e. CEE, aligning with the strategic plan, etc. Each one will be a little bit different because of the measurement. President Hoover commented that once the measurables and objectives are in place in the contract, a follow-up with the Board is needed.
President Hoover mentioned that the strategic plan, CCE and other items were missing on this report. Ms. Birdsong shared that she would add those additional items.
President Hoover shared that as we are bringing in consultants and contractors, those are coming to the Board for approval. It is their understanding that this is the process or has been the process. We need to re-center back to that process.
D. Grant Report
Director Larson commented on the Medicaid match situation. He understands the issue of them trying to increase the Medicaid portion. There is more paperwork and then keeping certifications current. How is it for the students if we don't have current certified staff? Ms. Jones it is not a requirement in our certificated staff, and then our contracted staff would be a whole other network as far as caseload and additional communities. Ms. Jones will provide additional information to the Board. Director Larson will reach out to his contact to discuss the issue and see what they recommend.
Director Larson commented that last year he advocated for additional monies "grant" from Rep. Bergquist for Tukwila's elementary after-school program. We received those monies. What are we doing or what have we done with that additional funding? Ms. Birdsong shared that we are using the funding for elementary after-school programs.
President Hoover asked if the report show grants that individual schools have been awarded? Ms. Birdsong confirmed this is correct.
President Hoover inquired on the Heritage grant. It shows that we have not yet spent any monies from this grant. Why is that? Ms. Birdsong shared that this report is as of September, but work has been happening, so we should start seeing expenditures from that grant.
E. Enrollment Report - September & October 2022
Director Larson commented that in comparing now to previous year, during COVID, it is showing that our enrollment is not "bouncing" back. We may have to start planning for smaller classes.
8. Presentations
A. Attendance & Truancy
Kathy Turner shared an in-depth and comprehensive presentation (attached).
Director Larson asked what is a WARNS system? How does it work? Is this given for every student? Ms. Turner shared the assessment was created by Washington State University and is used to complete a risk assessment in regard to barriers for attendance. This is used in every district. This assessment addresses the barriers to attendance. It is not addressing mental health or anything else except for the barriers to attendance. This is required for filings on students who are in seconday grades. They are creating an elementary version and they hope to have that rolled out by the Fall of 2023. With this information, a plan can be created to decrease the barriers and what we, as a district, can do to support the student and family. It could be something as simple as making a referral to our McKinney Vento liaison or getting them more information on health care, etc. It is an easier way for a student to provide information on any barriers. This has not been through our race and equity committee, but it has at other districts.
9. Action Items
A. Approval of Human Resources Staffing Report
Director Bolerjack made a motion to approve the Human Resources Staffing Report.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
B. Approval of Increase to the Meal Price - Adult Lunch - 22-23
Director Larson made a motion to approve the Increase to the Meal Price - Adult Lunch - 22-23.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
C. Approval of Out of State Travel - National Association for Education of Homeless Children and Youth - San Diego, CA - 10/30/2022
Director Larson made a motion to approve Out of State Travel - National Association for Education of Homeless Children and Youth - San Diego, CA - October 30, 2022.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
10. Public Comment
A. Public Comment Protocol
President Hoover called for Public Comment.
There were no public comments.
11. Executive Session
President Hoover recessed the meeting to Executive Session at 8:36 p.m. for approximately 45 minutes to review the performance of a public employee per RCW 42.30.110 (g).
A. Executive Session - To review the performance of a public employee per RCW 42.30.140(g)
President Hoover called the regular meeting back to order at 9:20 p.m. There was no action.
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Bolejack
Director Larson
Director Morris
Board Directors Absent:
None
12. Adjourn
A. Adjourn
Director Larson made a motion to adjourn the Regular Board meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 9:21 p.m.
October 11, 2022
Board Work Session
Recording
Agenda
Tuesday, October 11, 2022
Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Presentations
A. Social Emotional Learning and Mental Health
3. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 5:00 p.m.
B. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Bolerjack
Director Morris
Director Larson
Board Directors Absent:
None
C. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Flip Herndon
Deborah Kohr
Jennifer Jones
Dr. Millicent Borishade
Jeff Baker
Aaron Draganov
Jorge Torres
Claire Folkins
Liz Hepner
Tammy Tauiliili
Kimberly Goodman
Carrie Marting
Veronica Birdsong
2. Presentations
A. Social Emotional Learning and Mental Health
Liz Hepner conducted a mindful exercise. Kimberly Goodman provided a high-level definition of what Social Emotion learning is, and the skills that are being learned.
Items Reviewed:
-
We are not mental health therapists.
-
Helping students cope, interact with their peers, regulate emotions, etc.
-
Need for a mental health therapist.
-
Siloed within each school, and it needs to be district-wide / community work
-
Low staffing
-
RAYS (now Child Haven) has different processes. There are three (3) attempts made to contact students. If there is no answer, the file is closed.
-
Communities in Schools is excellent - need more than one (1) or two (2) people.
Needs:
-
Secondary - Oversight of SEL curriculum, additional staff for assessment, data entry and case management
-
Elementary - Mental Health Counselor and/or Behavioral Specialist
-
Communities in Schools - need additional people
Follow ups:
-
Washington state comprehensive program - state-mandated program that helps and relieves some of the duties of social workers. Mandated through OSPI. The district needs to have a solid plan in place for the district.
3. Adjourn
A. Adjourn
President Hoover made a motion to adjourn the Board Work Session.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 6:03 p.m.
Regular Board Meeting
Recording
Agenda
Tuesday, October 11, 2022
Board Meeting- Virtual via Zoom & In-Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Flag Salute
C. Roll Call
D. Welcome Guests
E. Welcome Message - Director Morris
F. Land Recognition - Director Morris
2. Approval of Agenda
A. Approval of the Agenda for the October 11, 2022 Regular Board Meeting
3. Public Comment
A. Public Comment
4. Reports
A. Race & Equity Update
B. COVID-19 Update
5. Consent Agenda
A. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and LARSON)
6. Board Discussion
A. WSSDA General Assembly Proposal Prioritization
7. Questions Only - Presentations
A. Student Early-Withdrawal Report Presentation
B. 2022 Summer School Data
8. Action Items
A. Approval of Human Resources Staffing Report
B. Approval of Out of State Travel -- Staff to La Cosecha Dual Language Conference in Santa Fe, New Mexico
9. Public Comment
A. Public Comment
10. Executive Session
A. Executive Session - To review the performance of a public employee per RCW 42.30.140(g)
11. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 6:30 p.m.
B. Flag Salute
President Hoover led the room in the Pledge of Allegiance.
C. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Morris
Director Larson
Director Bolerjack
Board Directors Absent:
None
Student Representatives Present:
Dennis Bao Nguyen
Samuel Fiapito
Student Representatives Absent:
None
D. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Flip Herndon
Deborah Kohr
Dr. Millicent Borishade
Aaron Dragonov
Jeff Baker
Jennifer Jones
Carrie Marting
Kimberley Goodman
Robin Alsop
Silvia Dicus Mora
Liliu Aleaga
Jamileh Almasoud
Courtney Martinez
Ellen Gengler
Veronica Birdsong
Abigail Tabason
E. Welcome Message - Director Morris
Director Morris shared the Community Agreements.
F. Land Recognition - Director Morris
Director Morris conducted the Land Acknowledgement.
2. Approval of Agenda
A. Approval of the Agenda for the October 11, 2022 Regular Board Meeting
Director Morris made a motion to approve the Agenda for the October 11, 2022 Regular Board Meeting.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Public Comment
A. Public Comment
President Hoover called for Public Comments.
There were no Public Comments.
4. Reports
A. Race & Equity Update
Dr. Herndon shared several updates. The first district-wide race and equity meeting of the year was held last week. It was well-attended and the buildings were well-represented. Discussion centered on the work we are doing and questions in regard to professional development. The Board of Directors started professional development last week with Dr. Rogers-Ard and Dr. Knaus. The Board Retreat was held on Friday, October 7th. The facilitators for the retreat were the same facilitators that have been and will continue meeting with District Administrators, Building Administrators, and staff. Dr. Herndon commented that he found the facilitators engaging, extremely knowledgable, and passionate, and the way they engage with participants is both challenging and inviting at the same time. The main takeaway for him, was distinguishing between safe space and brave space. Ultimately we are trying to create a culture that values the "brave space" as that is where we can really make the changes. A safe space is great and is what people seem to go to, and people need to start in that space. Overall, he is hoping that the culture of Tukwila really honors that space for people because there are extremely challenging conversations for everyone.
Additionally, moving forward on this report, I will start having various staff participate in the reporting process.
President Hoover shared that she values the work that happened at the Board retreat. The ways that we will see this work, at every level, and the info we are getting is that same information being shared at schools, and other buildings.
B. COVID-19 Update
We will be hosting a vaccine clinic on Tuesday, October 18th. However, this is only for individuals under the age of 18. King County Department of Health recently updated its website. The changes instituted recently have made it more difficult to find information, i.e. COVID data. It lumps cities together, i.e. Tukwila, Renton, SeaTac, etc., making it harder to drill down to your specific city. They do have an Excel spreadsheet that can be downloaded and will show specific city information. For Tukwila, are cases are pretty low, thankfully. We are aware that Flu season is coming, so even if you don't have COVID, you can still wear a mask so you don't pass it along to others.
President Hoover shared that the emergency declaration is coming to an end at the end of this month. Is there a way we can do an educational campaign, i.e. has the flu decreased?
5. Consent Agenda
A. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers, and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and LARSON)
Director Larson made a motion to approve the Consent Agenda.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
6. Board Discussion
A. WSSDA General Assembly Proposal Prioritization
Director Larson presented the top fourteen (14) legislative positions, ranked by priority, that would benefit our schools. The Board reviewed the list and agreed to the suggested recommendations from Director Larson.
President Hoover shared that they would like to make sure to include trauma-informed practices and multilingual learning.
Director Larson will move forward with the submission.
7. Questions Only - Presentations
A. Student Early-Withdrawal Report Presentation
Jr. Student Representative Nguyen asked what are the criteria for the different tiers of communication? Mr. Baker shared that communication is based on how many absences students have and how frequently they've been communicated. They are in the process of revising this system at Tukwila Elementary.
Jr. Student Representative shared at Thorndyke Elementary they are developing a system on how to deal with absences. As of now, do you know what they are doing about student absences and communication? Mr. Baker shared that parents receive a phone call, which is standard practice.
B. 2022 Summer School Data
The report was reviewed by the Board. The following comments were captured:
-
Remove the "rush" data in the report - scores increased.
-
Include stretch and growth data - will aid in seeing what does or does not work.
-
Additional discussion is needed in regard to additional specific data needed.
-
Include who we are serving, i.e. MLL, Special Education, etc.
-
Account for the English proficiency of students who take the test.
-
Additional languages available?
-
Out of School Time providers - misuse of expertise to require staff to prep students for i-Ready. Their focus is on Social Emotional learning.
-
Aha Learning - provides tutoring for students
-
Incorporate Language Support teachers into summer school
8. Action Items
A. Approval of Human Resources Staffing Report
Director Bolerjack made a motion to approve the Human Resources Staffing Report.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
B. Approval of Out of State Travel - Staff to La Cosecha Dual Language Conference in Santa Fe, New Mexico
Director Larson made a motion to approve Out of State Travel - Staff to La Cosecha Dual Language Conference in Santa Fe, New Mexico.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
9. Public Comment
A. Public Comment
President Hoover called for Public Comment.
There was no public comment.
10. Executive Session
President Hoover recessed the meeting to Executive Session at 7:33 p.m. for approximately 45 minutes to review the performance of a public employee per RCW 42.30.110 (g).
A. Executive Session - To review the performance of a public employee per RCW 42.30.140(g)
President Hoover called the meeting back to regular session at 8:15 p.m. There was no action.
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Bolejack
Director Larson
Director Morris
Board Directors Absent:
None
11. Adjourn
A. Adjourn
Director Larson made a motion to adjourn the Regular Board Meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 8:17 p.m.
October 7, 2022
Board Retreat
Recording
Agenda
Friday, October 7, 2022
Board Retreat via Zoom and In-Person (9:30 a.m.)
Meeting Begins: 9:30 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Action Item
A. Approval of Agenda
3. Discussion
A. Race and Equity Discussion
4. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 9:30 a.m.
B. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Larson
Director Morris
Director Bolerjack
Board Directors Absent:
None
C. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Flip Herndon
Amy Cast, WSSDA
Dr. Millicent Borishade
Anthony Brown
Rachelle Rogers-Ard
Christopher Knaus
2. Action Item
A. Approval of Agenda
Director Bolerjack made a motion to approve the agenda.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Discussion
The Board of Directors continued their training in Race and Equity work through PSESD.
Amy Cast, WSSDA provided a refresher on Open Public Meetings Act (OPMA) and recent changes to the act as well as how the legal system interprets the law in regard to OPMA.
4. Adjourn
A. Adjourn
Director Larson made a motion to adjourn the meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 11:35 a.m.
September 27, 2022
Recording
Agenda
Tuesday, September 27, 2022
Regular Board Meeting- via Zoom and In Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
******************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Flag Salute
C. Roll Call
D. Welcome Guests
E. Welcome Message - Director Morris
F. Land Recognition - Director Morris
2. Approval of Agenda
A. Approval of the Agenda for the September 27, 2022 Regular Board Meeting
3. Public Comment
A. Public Comment Protocol
4. Reports
A. Student Representatives Report
B. Superintendent Report
C. COVID-19 Report
D. Directors' Reports
5. Consent Agenda
A. Approval of Minutes from the September 13, 2022 Regular Board Meeting
B. Approval of Minutes from the September 13, 2022 Board Work Session
C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))
6. Board Discussion
A. Board Presentations
B. WSSDA General Assembly Discussion - Continued
7. Questions Only - Presentations
A. Financial Forecast - 22-23
B. Redistricting Update
C. Accreditation Update
D. Gifted and Advanced Coursework - Numbers and Subgroup
E. Tech Plan - Update
F. i-Ready - Preparing Students and Communication Plan
G. Sexual Harassment Prohibited - Annual Report (Policies 3205 and 5011)
H. Increasing Mental Health Supports - Plan
8. Presentations
A. 2021-2022 Tukwila School District and State SBA Data
9. Action Items
A. Approval of Human Resources Staffing Report
B. Approval of Collective Bargaining Agreements
10. Public Comment
A. Public Comment Protocol
11. Executive Session
12. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 6:29 p.m.
B. Flag Salute
President Hoover led the room in the Pledge of Allegiance.
C. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Larson
Director Morris
Director Bolerjack
Board Directors Absent:
None
Student Representatives Present:
"Dennis" Bao Nguyen
Sam Fiapito
Student Representatives Absent:
None
D. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Flip Herndon
Aaron Draganov
Dr. Milicent Borishade
Jeff Baker
Stephaie Chen
Joe Camacho
Veronica Birdsong
E. Welcome Message - Director Morris
Director Morris shared the Community Agreements.
F. Land Recognition - Director Morris
Director Morris conducted the Land Acknowledgement.
2. Approval of Agenda
A. Approval of the Agenda for the September 27, 2022 Regular Board Meeting
Director Larson made a motion to approve the Agenda for the September 27, 2022 Regular Board Meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Public Comment
A. Public Comment Protocol
President Hoover called for Public Comments.
There were no Public Comments.
4. Reports
A. Student Representatives Report
Jr. Student Representative Dennis Nguyen shared that he was thinking about looking into finding a new Jr. representative for next year, after Sr. Student Representative Fiapito's graduation. He shared that he was approached by a student who was interested in possibly applying when the position becomes available.
Sr. Student Representative Sam Fiapito shared several updates. School started and the transition has been very smooth. Sports have started and the open house was a success. Right now, we are having our first homecoming (since 2019) on October 8th. Next week, we have a multicultural assembly happening at Foster High School. We also have hallways and class competitions to pump up everyone's spirit before our homecoming game.
What is the strategic plan? We had a person, hired by the board, who came to our class and talk about it, but I wanted more information and what are the steps in place? Dr. Herndon shared that we will be reaching back out to parents, students, and community for additional feedback. The strategic plan is about focusing on areas in the district and make some improvements and changes in the next four (4) years.
B. Superintendent Report
Dr. Herndon shared several updates. The Open Houses were finished last week. Each of the schools held an open house, and the turnout was excellent. There was an opportunity to discuss and highlight our strategic plan and there will be more opportunities for additional feedback.
He shared that he has received interest from several students regarding the Superintendent Advisory Committee. He will connect with those students for further discussion and get the advisory committee started.
He shared an update on the SRO process. We held a community collaboration "forum" for feedback. Students, parents and community members participated. The students shared excellent feedback, and we should have an update by the next Board meeting.
C. COVID-19 Report
Hannah Maestro, District Nurse shared several updates. Our cases have been steadily low. There is more staff cases than students. There is another vaccination clinic scheduled for October 13th. She is working in collaboration with Mr. Draganov and King County Department of Health regarding improvements to the event. At this time, we are serving students 18 years old and younger. We are hoping to be able to expand this service to families and staff.
Governor Inslee's emergency proclamation will end at the end of this month on October 31st. In November, we still expect all protocols in regard to case reporting and exposure notifications to families to continue. The one piece that will end will be the vaccine requirements for staff, contractors and volunteers coming onto campus. The COVID response team will review and discuss next steps.
D. Directors' Reports
President Hoover shared several updates. The safety and inclusion task force was approved at the last Board meeting. A small group of people has been brought together to help with the selection of participants for the task force. The communication has been a little slow, but expect to see something soon on how to apply and be a part of the task force. Very excited about this work moving forward. They shared that they are looking forward to the board presentations discussion and how it is part of the work of the Board as a whole. They shared that they met with Adam Kay, PSESD in regard to a wonderful opportunity to continue the work we are doing with the other RoadMap districts. This work focuses on centering voices of color. Looking forward to working with our student representatives, Dr. Borishade, and others at Showalter Middle School.
Director Morris shared that it was fun to see students enjoying the Open House. She had an opportunity to volunteer at a classroom today, and it was so good. Looking forward to doing more volunteering in the classroom
Director Larson shared several updates. He reported attending the Parent Advisory Group. Although this was the very first meeting, many issues were touched on, including:
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Communications - interpreters, mailings, etc.
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i-Ready -communication around this assessment and the preparation of students
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Recess - not enough time
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Hiring - parents would like to be a part of the hiring process
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Curriculum - specifically the reading curriculum
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HI-Cap
Director Larson acknowledged Maryan Abdow and Julie Herdt for organizing the group and meeting.
Director Larson shared the South King County Road Map Project posted some data on career and technical / community college. The data showed the percentage of students enrolling in community college increased to 60%. The Tukwila School District came in first place out of all of the districts. In terms of black students, TSD placed first. In addition, the data showed for black students, TSD had the highest graduation rate.
Director Bolerjack shared that she attended the Open Houses and the PTO meeting at Cascade View. Very impressed with the turnout at both events. She shared her concern regarding language access. At one of the meetings, approximately 60% in attendance had no access to what was being spoken. We need to figure out a better way. She attended a tennis match, a couple of football games, and plans on attending a volleyball game. She attended the Parent Advisory Meeting. As a Board, we need to figure out how to proceed regarding attendance. She has also started tutoring services at her church. She is looking for more support. The football team has been coming to the pantry to volunteer on Saturdays, which has been great.
5. Consent Agenda
A. Approval of Minutes from the September 13, 2022 Regular Board Meeting
B. Approval of Minutes from the September 13, 2022 Board Work Session
C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))
Director Larson made a motion to approve the Consent Agenda.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
6. Board Discussion
A. Board Presentations
President Hoover provided a high level overview of areas to include in Board presentations and opened the discussion for additional input and feedback. What are the essential items, foundational items, of every presentation that comes to the Board? Regardless of the topic, these are the essential items / big pieces that the Board wants to know or have some information about.
Additional essential items:
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Race and Equity toolkit - ensuring that we recognize areas that need additional focus
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Language supports - what language supports are necessary so it is inclusive for everyone
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Communication - to ensure information is getting out to the right people, with additional languages
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Reports - consistent structure/outline of information
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Presentations - not necessary to have all presentations using the same design. Allowing for a creative design for each presentation
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Data - we need to be looking at the same data overtime. Data needs to be consistent, needs to have SMART goals, and continuity of data.
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Presentation vs Questions Only - If something new, needs oi be a presentation, if it's annual or previously reviewed, then questions only.
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Board Tracking Sheet - questions on this sheet are essential but also allow for transition into other items.
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Rationale for decision making
The final document should be part of the Board Operating Agreements. President Hoover will follow up with Dr. Herndon and Dr. Borishade for final feedback. Once received, the Board will review the final document for any additional adjustments.
B. WSSDA General Assembly Discussion - Continues
The General Assembly of Washington State School Directors will be meeting this weekend to review the different legislative positions. As the legislative representative, Director Larson intends to vote as recommended by the committee. The purpose of this discussion was to provide an opportunity to discuss any items that are listed on the document. If there are no comments or concerns, Director Larson will vote accordingly. The next step will be at the next Board meeting, where the top ten (10) will be prioritized and he will provide a list of recommendations for the Board to review and discuss.
7. Questions Only - Presentations
A. Financial Forecast - 22-23
Director Larson commented on the ending fund balance shifting from 6.7% to 4.9%. In order to avoid this kind of large swing, could we "true up" the books monthly or quarterly? The answer he has received in the past is that skyward doesn't work that way. Ms. Birdsong shared that yes, you could potentially do this quarterly, however, there are certain things that happen in August that we don't necessarily know for sure, i.e. extra hours / additional hours and using categorical funding vs. BEA. Also, we are not 100% on how much funding we will receive from local enrichment.
Director Larson asked if there were any system changes that could be done to get the $890k down to a smaller number. Ms. Birdsong shared that from August through the first week of October, there are several unknowns and it would be difficult to predict the ending fund balance.
B. Redistricting Update
Director Larson commented that everything looks good. We do have the option to do two (2) at large positions. We should look at this more and start that discussion. We clearly want to get input from the community on this, which will need clear communication to the community, etc.
President Hoover asked when is it a good time to start talking about this process. Dr. Herndon shared that we are going through this process anyways, and recommended Spring of 2023 to start engaging in conversation.
C. Accreditation Update
Director Morris asked if the high school was accredited until 2024? Dr. Herndon replied that it was correct. Director Morris asked if this information was communicated to the community? Dr. Herndon shared that we will be discussing that as we have a timeframe for this process.
As to having a Board policy on this, the state does state that it is optional. Dr. Herndon shared that we could work on a policy for our District. Director Larson commented that race and equity need to be at the forefront of this process.
Dr. Herndon shared that the first meeting is scheduled on October 21st, and part of the discussion will focus on the additional workload for Administrators and supports needed for this process.
D. Gifted and Advanced Coursework - Numbers and Subgroup
Jr. Student Representative Nguyen asked if there were going to be additional courses offered. Dr. Borishade, Chief Academic Officer, shared that the accreditation process will be looking at this and we will follow up after that.
Director Larson commented on how race and equity expression are applied here. When going through the questions on the rubric, only one question appears to be answered. We need to have the other three questions expressed in the report. This report will need to be updated to reflect the race and equity questions in the rubric.
E. Tech Plan - Update
Director Larson commented on the race and equity questions used as they do not match the approved race and equity rubric. We need to be consistent and use the approved rubric.
Director Larson commented that the data provided was good, however, there was not any racial breakdown included in the data. We need to identify in our system where the learning and equity gaps are, and move forward with a solution to fix those identified gaps. We need to look at all of the data points and indicators available so that we can see if the strategies are working, or if adjustments need to be made. We need to ensure that all of our students have access.
Example: Identify gap, provide solution, check to see if the issue has improved.
F. i-Ready - Preparing Students and Communication Plan
Discussion ensued on preparing students and the communication timeline to the parents and students regarding the assessment dates. Additionally, information that is sent back to the students and parents is not easily digestible. Is there a way to make it easier to understand? Dr. Borishade shared that as the students are doing work in the classrooms on this, information would be relayed to parents via students and teachers. The information we will share is this is where your student is and what that means. Director Larson commented that information back to parents needs to be timely and meaningful. What is the timeline for communication? Dr. Borishade shared testing date and then the communication date (based on the dates of each assessment).
G. Sexual Harassment Prohibited - Annual Report (Policies 3205 and 5011)
Jr. Student Representative Nguyen asked what was the criteria for the selection of participants on this committee? Mr. Draganov, Executive Director of Human Resources, shared the criteria used.
When will the reporting system be coming out? Mr. Draganov shared that it would be in January 2023. This is to ensure that we are thorough throughout the process.
H. Increasing Mental Health Supports - Plan
President Hoover commented on our outside mental health providers. Has there been additional work or reaching out to other providers in our area that may have some open space or could dedicate a certain amount of slots to our district? What kind of discussions have taken place knowing that Sound and other providers are really not an option for us at this time? Dr. Borishade shared that our counselors and social workers are working on this. We should have a list soon of outside providers that are available to us. President Hoover offered a suggestion, although not sure how this would work. Is there a way to work with the local community colleges in the area partner on providing some of those services? Dr. Borishade will follow up on that suggestion.
Director Larson shared that the state will be adding a 1.0 FTE per elementary school over the next three (3) years. It looks like each elementary school has chosen to get one (1) SEL interventionist. Tukwila Elementary has hired one already. It was noticed that there is a call for a certified and a classified SEL interventionist. What is the difference? Dr. Borishade shared that Cascade View choose to go with the classified position.
8. Presentations
A.2021-2022 Tukwila School District and State SBA Data
The SBA scores were posted a few weeks ago. Director Larson completed an analysis of those scores and shared the results.
Highlights include:
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King County School Districts - District Level Data - Reading and Math - Proficiency rate vs. Free & Reduced Lunch rate - The data shows that test scores are completely correlated to income. The state needs to increase funding to schools with a high low-income rate. The state funding is "backwards" in that they provide more funding to the higher income schools. This is not about deficiency in students, this is about deficiency in the system we have.
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King County Grade 5 Schools - Science - Creative Learning Labs (CLL) - Cascade View is above the regression line, while Thorndyke is below the regression line. Tukwila Elementary is now above the regression line due to robust robotics programs and CLL. Thorndyke Elementary lost their CLL teacher, and the robotics was discontinued. At Cascade View, with the implementation of the CLL and the new teacher, the school jumped to above the regression line.
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Out of all 31 data points, TSD had five (5) outstanding groups that were above the state average taking into account the poverty rate. - fifth-grade reading at Cascade View and Tukwila Elementary, fifth-grade science at Cascade View and Tukwila Elementary, and reading at Foster High School.
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Three other groups were very close to being above the state average taking into account the poverty rate: 8th-grade grade reading at Showalter, 3rd-grade reading at Cascade View and 3rd-grade math at Tukwila Elementary
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The income gap in reading increased, which is consistent across the nation, as did math and science.
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Data show racial gaps in reading and math and science.
Director Bolerjack asked how do we move forward to make improvements, and how do we use this data now? Dr. Borishade shared that in 2013, there were common core state standards. Our elementary staff will have a refresher on common core state standards, and a realignment in the curriculum. We need to look at what standards are we teaching to? What does student work look like?
9. Action Items
A. Approval of Human Resources Staffing Report
Director Larson made a motion to approve the Human Resources Staffing Report.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
B. Approval of Collective Bargaining Agreements
Director Larson made a motion to approve the Collective Bargaining Agreements.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
C. Approval of Overnight Travel - Student Representative to WSSDA Conference
Director Larson made a motion to approve the Overnight Travel - Student Representative to WSSDA Conference.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
10. Public Comment
A. Public Comment Protocol
President Hoover called for Public Comment.
There were no public comments.
11. Executive Session
There were no items for Executive Session.
12. Adjourn
A. Adjourn
Director Larson made a motion to adjourn the Board meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 8:33 p.m.
September 13, 2022
Board Work Session
Recording
Agenda
Tuesday, September 13, 2022
Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Presentations
A. Setting of Work Sessions for 22-23
3. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
Director Larson called the work session to order at 5:00 p.m.
B. Roll Call
Director Larson called Roll Call.
Board Directors Present:
Director Larson
Director Bolerjack
Director Morris
President Hoover
Board Directors Absent:
None
C. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Flip Herndon
Deborah Kohr
Jeff Baker
Aaron Draganov
Carrie Marting
Dr. Millicent Borishade
Veronica Birdsong
Jennifer Jones
K. Korol
2. Presentations
A. Setting of Work Sessions for 22-23
Dr. Herndon shared the draft calendar of the work session topics. The subjects are grouped by month for discussion and strategy plan pillars. The data reports will be aligned with the topics. The list of data reports will be updated and cross referenced with meeting presentations, work sessions, etc.
The Board requested additional information to include in data reports:
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Achievement Index - this is a state report. This was discontinued, howver it may start again.
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Include - What's the impact? Include impact at schools, district level
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Include the Teaching and Learing input.
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What do we need to work on?
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What is working, etc. Schools?
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Anctedodal information - students / teacher discuss data.
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Include growth in data - not just numbers
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Show data side by side - academic and CEE data
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Budget component - where is the funding, what is the impact,
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Supporting organizations - include data and input
The Board requested the following topics are added to Work Session Topics:
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AVID report
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Spec. Educations Update - Board work session or department update - several components, i.e. equity, financial, students needs, funding, etc.
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Hope team update - Include: Specific deliverables and status. What kind of patterns are we seeing? Include student elevation in Tier aspect and what are the patterns that may impact the budget.
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Assessments - How are we using them? Do they overlap? Can instructional time be increased?
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Schools - full understanding of what we are doing at each school, how are they supported by the district, and how are the students getting the resources they need?
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Grants - How is the funding being spent, status, the objective of grants, how is the grant serving our district as a whole and how are we doing implement the grants with fidelity?
President Hoover commented that information has been received regarding the Gates grant funding ended. The Board requested an update on this grant, including the reason why the funding ended.
Data gives us an opportunity to shift our direction, add more resources if necessary, etc. Dr. Borishade shared that this year we plan to meet with students, to explain what the testing "number" means, and how to get to the next level. The principals have been empowered to move forward with staff in this approach.
Next steps:
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Identify topics as either a work session, Saturday session or a questions-only report.
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Get feedback from the Board as to what they would like to see in the reports, possibly get input from the community and their perception and what they want to see.
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Move the road map project up to Jan. 2023 - CCER
3. Adjourn
A. Adjourn
Director Bolerjack made a motion to adjourn the work session.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the work session at 6:00 p.m.
Regular Board Meeting
Recording
Agenda
Tuesday, September 13, 2022
Regular Board Meeting- Virtual via Zoom & In-Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Flag Salute
C. Roll Call
D. Welcome Guests
E. Welcome Message - Director Morris
F. Land Recognition - Director Morris
2. Approval of Agenda
A. Approval of the Agenda for the September 13, 2022 Regular Board Meeting
3. Public Comment
A. Public Comment
4. Reports
A. Race & Equity Update
B. COVID-19 Update
5. Consent Agenda
A. Approval of Minutes from the August 23, 2022 Regular Board Meeting
B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)
6. Board Discussion
A. Retreat Planning
B. WSSDA General Assembly
7. Questions Only - Presentations
A. Highly Capable Program
B. Curriculum Overview
C. Increasing Mental Health Supports - Plan - Update
D. Instructional Minutes - Final Calendar
E. Title 9 Taskforce
F. Assessment Calendar - 2022 - 2023
G. Enrollment and Attendance - 4th Day Count
H. Public Records Request - Annual Report
8. Presentations
A. Strategic Planning
9. Action Items
A. Approval of Human Resources Staffing Report
B. Approval of Assessment Calendar - 2022 - 2023
C. Approval of the I-Ready Assessment Suite for 2022-2023
D. Approval of Donation - Dave Larson
E. Approval of Title 9 Task Force
F. Approval of Board Polices No. 2140 and 3112
G. Approval of Out of State Travel - AASA Early Learning Cohort
H. Approval of Out of State Travel - Three Course Challenge - Warrenton, Oregon
10. Public Comment
A. Public Comment
11. Executive Session
12. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 6:30 p.m.
B. Flag Salute
President Hoover led the room in the Pledge of Allegiance.
Board Directors Present:
President Hoover
Director Morris
Director Larson
Director Bolerjack
Board Directors Absent:
None
Student Representatives Present:
Sam Fiapito, Sr.
Dennis Nguyen, Jr.
Student Representatives Absent:
None
D. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Flip Herndon
Angela Meyer
Deborah Kohr
Terra Dupont
K. Korol
Vy Le
Jennifer Jones
Aaron Draganov
Amanda Foster and Todd Best
jeff Baker
Duane Meyer
H. Wallendahl
Liliu
Joe Camacho
stephanie chen
Carrie Marting
Veronica Birdsong
Courtney Martinez
Dr. Fremstad
Fasika
Maeve Willard
Pam Bila
Phone in Caller
Debbie Aldous
Grace Saturnino
Kyla Crawford
Liliana Cardenas
Tammy
E. Welcome Message - Director Hoover
President Hoover shared the Community Agreements.
F. Land Recognition - Director Hoover
Director Hoover conducted the Land Acknowledgment.
2. Approval of Agenda
A. Approval of the Agenda for the September 13, 2022 Regular Board Meeting
President Hoover made a motion to approve the Agenda for the September 13, 2022 Regular Board meeting as amended: Removal of Action Item 9.H.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Public Comment
A. Public Comment
President Hoover called for Public Comment:
Angela Meyer - Office Manager - Cascade View - Before I read my statement, I need to clarify something. I understand that an administrator who is no longer employed with the district falsely accused me of not writing my previous two (2) statements. I want to make it very clear that I am intelligent and articulate enough to write my own statements and I do not need anyone to write them for me. I'm here to express my anger and frustration over the leadership, or lack thereof, in the Tukwila School District. I am looking specifically at you, Dr. Herndon. You are the Superintendent and are supposed to be moving us in a positive direction that is focused on the positive outcomes for students, yet we continue to move backward. One of the worst decisions you made was to hire Ted Howard. In his two (2) years with the district, I would describe him as incompetent and a chaos agent, inflicting as much damage on the district as possible. As the Superintendent, you can't say you didn't know what was going on. But instead of trying to fix the issues and problems, the perception is you think problems will magically go away, like the ostrich that buries his head in the sand. But that's not what happens. The problems don't go away, they only get worse.
I'm also still waiting for an answer from the one question I posed to you at the March 8th Board meeting. We are now almost 3 1/2 years out from the Board meeting where students and staff from Foster High School confronted you and the Board about racism that was being experienced at Foster. The question was simple: Were the students and staff that participated in the abhorrent racism towards our BIPOC students and staff disciplined or reprimanded? But in fact, you have answered the question, with silence. Your silence speaks volumes.
At CV, we feel like we are the stepchildren of the Tukwila School District because our kids aren't afforded the same opportunities as the other schools, and this is on you. Our principal, Dr. Tenesha Fremstad, works tirelessly to make sure our kids have equal access to opportunities when the district fails our school. She has the best interest of our students at the forefront of every single decision that comes out of the principal's office. I have worked closely with her for the last five (5) years and I have seen the highs and lows. I have seen the horrible disrespect she has been shown not only at the school level but at the district level. I have heard the names she has been called and the horrible things that have been said about her by not only members of our staff, but by others in the district. I have seen the hurt and tears. I have seen the way she has been treated by district leadership and that falls on you, Dr. Herndon. Now we have yet another issue with the Champions program. Dr. Fremstad did everything she could to make sure our kids had the same opportunity that the other two schools have. You are supposed to know what is going on in your district. We only have 5 schools. So why didn't you know there was a problem with the program at CV? And if you did know there was a problem, when did you know it? What did you do to try to make sure our kids had equal access to Champions? These should be easy questions for you to answer. I would stand in the fire for not only Dr. Fremstad, but also with many of the administrators here tonight because they are here for the right reasons, the students. They understand what we are all here to do, educate our kids. But because of your ineffective leadership, our district is more about personal agendas and less about educating our kids. I cannot sit by any longer and watch the ongoing character assassination of Dr. Fremstad and other administrators that are doing the right thing. This district does not like strong leaders, especially if they are women of color. Our former Superintendent, Dr. Judith Berry was a strong leader, but there were those in the district that cared more about their personal agendas, so she was targeted. In the edn, she was humiliated and fired during a Board meeting and led out of the building like she was a criminal. Even though this didn't happen on your watch, your lack of leadership has let those individuals and groups operating with only their best interests and not the best interest of students to continue their campaigns of targeted harassment. This is how people are treated in this district. The blame for this rests squarely on your shoulders. We talk a lot about relational trust, but that trust has been broken. I have no faith in you or your leadership. Our students deserve better and our community deserves better.
4. Reports
A. Race & Equity Update
Dr. Herndon shared several updates. Dr Rachelle Rogers-And and Christopher Knaus have worked with the district for the past several years. In conversation with Eileen Yoshina, PSESD she felt that it would be better for the Board to work with them to maintain consistency. The two facilitators have worked with building administrators and they are also scheduled to complete some professional development with our administrators and the building and district race and equity teams. The thought behind that is to have some consistency, vision and building alignment. We have met and mapped out a timeline for the rest of the year, including the quarterly retreats for the Board. The first retreat for the Board has been tentatively scheduled for the first weekend in October. The district race and equity committee meeting is scheduled for Monday, October 3rd, from j3:30 to 5:00 p.m.
Director Bolerjack asked Dr. Herndon to share the goals that have been set for the new trainers and how we will measure those with the staff. Dr. Herndon shared that the facilitators have requested a conversation with the Board about where they see the Board relationship. This would also include Amy Cast from WSSDA. In relation to the work they have been doing with the administrators, they know the goals they have had on the work over the last two years. This information will be shared with the Board.
President Hoover asked for an update on the Race and Equity TOSA open position and the hiring process. Dr. Borishade shared that we did review applications and have decided to move forward with reposting the position as it is important someone understands the work we need to get done.
President Hoover commented that the work we do around race and equity is a separate body of work rather than it being a line through every single decision, conversation, and everything that we implement. The implementation around the racy and equity toolkit was designed to be a resource that helps us implement race and equity in all areas. It seems that the training around the equity toolkit fell short and the toolkit has not been reviewed in a long time. Is the race and equity toolkit being revised? What will be the plan to ensure that, not just the people on the race and equity team, but anyone who is making any sort of decision, i.e. every single staff person in our district, makes a decision knowing how to fully utilize the toolkit for the intention? Dr. Herndon shared that this is a conversation that we had with the trainers and with Ms. Yoshina, PSESD. In the conversation, we had in the spring, and the concern about it was that it was being viewed as a separate entity. Dr. Herndon shared that he agrees that race and equity need to be infused with all work in the district not siloed as its own entity. The toolkit was meant to be a couple of questions that really centered you on that conversation as you are going through the process. President Hoover asked if that intention was communicated effectively throughout the district? Dr. Herndon replied that he does not believe it was communicated effectively due to the conversations in the Spring. We need to get staff to start thinking that way in using the toolkit and that for the most part takes practice. President Hoover commented in thinking about How are we measuring the success of pd? are all staff trained in this tool kit. President Hoover commented that it is hard to change our culture, but we really need to make this a priority. We would love to hear how that is happening, and how the work is moving forward.
B. COVID-19 Update
Dr. Herdon shared several updates. We received updates from King County Department of Health and have uploaded that information to our website. For TSD, we have had a couple of cases so far this year. We will be uploading, by the end of this week, each building's COVID plan, on the website. We have completed a reorder of tests and received a fresh supply. Tests are available for anyone who needs one. Our next vaccination clinic is planned for Thursday, September 22nd.
President Hoover acknowledged Ms. Maestro, District Nurse for the effective communication sent out. President Hoover asked if we have received the COVID plan from Champions? Dr. Borishade replied that we have recieved that plan. President Hoover asked if we could start sending out the staff and student surveys. Dr. Herndon shared that we will be starting our monthly surveys this month.
5. Consent Agenda
A. Approval of Minutes from the August 23, 2022 Regular Board Meeting
B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)
Director Bolerjack made a motion to approve the Consent Agenda.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
6. Board Discussion
A. Retreat Planning
Dr. Herndon shared that although we had the retreat scheduled for October 8th, we have received a request from the trainers to move it to Friday, October 7th, beginning at 9:00 a.m. Director Bolerjack asked if our Student Representative can attend. Dr. Herndon shared that it is a school day, however, we hope they can attend. Dr. Herndon shared that he would confirm the date and time. Once the topics are received and reviewed, the agenda will be emailed to the Board.
B. WSSDA General Assembly
Director Larson shared an overview of process during the General Assembly. Any director can propose new resolutions and new legislation as well, and they are discussed and voted on by the group. This year, the general assembly is scheduled for September 30th and October 1st. Director Larson shared the current booklet of proposals, approximately 195 in total. Director Larson will review all of the proposals and will share a list of recommendations at the October 11th Board meeting for review and discussion. The second part of the process is a prioritization (top 15) to advocate for during the legislative session.
7. Questions Only - Presentations
A. Highly Capable Program
Dennis Nguyen, Jr. Student Representative commented that in a review of the cluster program, specifically the elementary program, it is his understanding that the author of this program presented to the Board on this program. Director Larson shared that the Board did not receive a presentation on this. Director Bolerjack concurred and confirmed that a book was distributed to the Board for their review. Student Representative Nguyen asked if there is there any way to not move forward with this program? He commented that he opposed the cluster model based on research he conducted. He shared that there is very little verifiable data about whether this program effectively helps students of color or students of different social and economical cultures. He shared that in looking at other districts using this model, specifically Seattle Public Schools, their data shows that it is actually marginalizing students.
Dr. Herndon shared that there is a state requirement that students who are identified as highly capable have an appropriate curriculum. Dr. Herndon acknowledged that the information given by Student Representative Nguyen was excellent feedback and raises alot of good questions.
Comment in chat: As a parent of a child who got into the high capable program, our child and ourselves are excited for the program - Amanda Foster & Todd
President Hoover asked if the toolkit was utilized when this program was being considered and if not, why not? Where was the community's voice in the decision-making in this particular program? What are we doing with the information regarding other districts pulling this program? Now what do we do?
This is an item that we need to continually look at and adjust.
B. Curriculum Overview
Director Bolerjack asked can you tell me if the program is being piloted across all the grades and schools equally? Dr. Borishade shared the two math programs are being piloted in each elementary school. At the end of the piloting program the teachers will meet, discuss, review, and recommend.
Dr. Borishade shared that we will be piloting this program for the full school year, instead of half the school year as done previously. This is because if you teach a program for six months, then switch to a different program, the student is now learning two different programs and isn't learning effectively. After reviewing, if the recommendation is to not move forward with the piloted program, we would then need to ask the Board for an additonal year so that we can find a math program that engages our students.
Director Morris asked if it is possible to look at units of study and compare those instead of just looking at one program? Dr. Borishade shared that it would be good to attend the curriculum coucil and hear from the teachers regarding what is good for them.
Director Morris wants to attend the curriculum council. Dr. Borishade replied that she would provide the meeting dates for the curriculum council. She will also include information regarding which staff members are piloting the math programs.
C. Increasing Mental Health Supports - Plan - Update
Director Larson commented that we have a list of different items. The question is always what are the funding sources, particularly ESSER funding? For each one of these, what are the measures to see if this is working or not? A spreadsheet attached to each one of these showing funding and here is how we are going to look at how this worked or didn't work.
President Hoover commented that this did not feel like a plan. This is a list of items. We need a plan, not a list, that shows how are we supporting this across the district, how is something that is working being shared with other schools, what is the implementation timeline, and communication to students and staff. Dr. Herndon shared that we have been working on this as a team, and one item we need to add is ensuring that students are aware of the resources available and they have access to the resources.
President Hoover commented that more information on MTSS would be great. There is a lack of clarity across the district as to how MTSS team is working and operating. This presentation would provide clarity for the Board and include how are we ensuring clarity across the district. This can be a future presentation.
President Hoover added that we need to include what the process is for the student going to a social worker or school counselor, and where they are pointed to for resources.
Director Bolerjack would like to know if there are waiting lists for students to see counselors? Also, are we able to serve all the kids with these resources? Also, include outside resources. How many students are they servicing, what is the cost? What about Subustance Use programs? In addition, the Urban League is not mentioned and needs to be included.
Both student representatives commented that students do not know where to find resources.
Director Morris asked how many counselors do we have at the elementary schools? Dr. Borishade shared that there are no counselors at the elementary schools. There is a big difference between a counselor and a social worker. Director Larson commented that he believes it is left to the Administrator's discretion for what is needed. Director Morris asked if the information could be provided on this. Dr. Herndon replied that the information would be gathered and sent to the Board.
President Hoover inquired as to how can we build a stronger system at our elementary schools? We need to move toward providing continuity across the district.
D. Instructional Minutes - Final Calendar
There was a discussion on lunch and recess times with concerns expressed on seat time and recess time. Dr. Borishade shared that recess time is split based on OSPI recommendations.
President Hoover asked to find creative solutions to the 30 minute lunch time. Dr. Herndon shared that he would meet with Mr. Walk and get information, as well as data, which would be provided to the Board for further discussion.
Director Morris requested to see each elementary schedule to include recesses, lunch and specialists schedules.
E. Title 9 Taskforce
President Hoover presented the Title 9 taskforce proposal (attached)
F. Assessment Calendar - 2022 - 2023
Director Larson commented that we need to continue to find ways to cut down on the number of assessments, which would increase instructional time.
President Hoover asked if there was room to adjust the calendar if needed? Mr. Baker shared that the buildings decide when to do the assessments. In addition, test vendors provide recommendations for when to conduct the test.
Dr. BOrishade shared that this year, students will be able to have a discussion regarding their testing "number" and then set some goals as to how to improve that number. We are doing the interventions early so students can prepare and improve. The principals have provided teachers the green light to move ahead on this.
President Hoover asked if there were supports for students in preparing for the test taking process? The Board would like to see information on supports availble for students in preparing for test taking and communicating these resources to students.
G. Enrollment and Attendance - 4th Day Count
H. Public Records Request - Annual Report
8. Presentations
A. Strategic Planning
Dr. Herdon presented the draft strategic plan. Dr. Herndon, along with Dr. Steach and Dr. Borishade, have crafted a draft of the strategic plan. On the first few pages, the feedback received from the community, staff, parents, and students is reflected in SMART goals and sorted into one of the four (4) columns. On the following pages, in the chart, there are items listed that are beyond the SMART goals. These are items that we are developing, communicating and implementing and monitoring. These are some of the other areas that aren't necessarily SMART goals but are more strategies that we are working with.
This week, the plan is to attend the four (4) scheduled open houses. I, along with Dr. Steach, will be available at each open house to get feedback from parents, and then visit classrooms to get feedback from students at the elementary schools. Dr. Borishade shared that they would be presenting the plans to the parents at the open house. The liaisons will be on hand for translation. Director Morris commented that since this is the first open house that we have had in a while, perhaps it would be better to let the parents and students enjoy that and learn about the school and teachers. President Hoover agreed, commenting that it feels like this is trying to squeeze into an already planned time. President Hoover asked what are the next steps? Dr. Borishade shared that the input received at the open houses, from parents, students, etc., will be formalized and infused into the strategic plan and
Director Larson commented there are way too many acronyms that parents won't know the meaning of. student growth goals are not realistic. Parents will not know what scale points are. The scale points need to be changed to grade levels. Overall, the plan needs to be simplified. It is too complicated.
Director Larson commented on the 100% goals. 100 percent goals usually don't come to fruition and are unrealistic. The SMART goals need to be realistic and achievable.
President Hoover asked if this plan would be translated so parents can read it. Dr. Borishade shared that there will be talking points available in several languages.
President Hoover shared that the input received up to this point was lacking and the consultant shared that he did include his own bias in the feedback; therefore, additional input is needed. President Hoover requested that the Board receive a timeline and outline of the complete plan for gathering additional input. We need to send out a communication, possibly a flyer, that lists all of the opportunities for providing input for the strategic plan over the next three (3) months. In addition, it would be a good idea to meet with the group who gave the input and have them review the current draft plan to see if their input was captured.
9. Action Items
A. Approval of Human Resources Staffing Report
Director Bolerjack made a motion to approve the Human Resources Staffing Report.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
B. Approval of Assessment Calendar - 2022 - 2023
Director Larson made a motion to approve the Assessment Calendar - 2022-2023.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
C. Approval of the I-Ready Assessment Suite for 2022-2023
Director Larson made a motion to approve the I-REady Assessment Suite for 2022-2023.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
Director Larson commented that he would like a deeper discussion regarding assessments. i.e. work session.
D. Approval of Donation - Dave Larson
Director Bolerjack made a motion to approve Donation - Dave Larson.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
E. Approval of Title 9 Task Force
Director Morris made a motion to approve the Title 9 Task Force.
DiretorDirector seconded the motion.
All voted in favor of the motion.
The motion carried.
F. Approval of Board Policies No. 2140 and 3112
Director Bolerjack made a motion to approve Board Policies No. 2140 and 3112.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
G. Approval of Out of State Travel - AASA Early Learning Cohort
Director Larson made a motion to approve Out of State Travel - AASA Early Learning Cohort.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
H. Approval of Out of State Travel - Three Course Challenge - Warrenton, Oregon
This item was removed from the agenda.
10. Public Comment
A. Public Comment
President Hoover called for Public Comment.
Vy Le - Teacher - FHS - Thanked the Board for forming the Safety and Inclusion committee. Expressed concerns on the Highly Capable program including it being problematic and would like to encourage the use of a highly capable program that is inclusive. Expressed concerns on student assessments and provide more transparency with students and parents.
Dr. Fremstad - Principal - Cascade View - Shared additional information regarding student schedule for lunch, seat time, specialists, and recess.
11. Executive Session
There were no items for Executive Session.
12. Adjourn
A. Adjourn
Director Bolerjack made a motion to adjourn the Regular Board Meeting.
Director Larson seconded the meeting.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 9:11 p.m.
August 23, 2022
Recording
Agenda
Tuesday, August 23, 2022
Regular Board Meeting- via Zoom and In Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Flag Salute
C. Roll Call
D. Welcome Guests
E. Welcome Message - Director Larson
F. Land Recognition - Director Larson
2. Approval of Agenda
A. Approval of the Agenda for the August 23, 2022 Regular Board Meeting
3. Public Comment
A. Public Comment Protocol
4. Reports
A. Student Representatives Report
B. Superintendent Report
C. COVID-19 Report
D. Directors' Reports
5. Consent Agenda
A. Approval of Minutes from the August 9, 2022 Regular Board Meeting
B. Approval of Minutes from the August 9, 2022 Board Work Session
C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK))
6. Board Discussion
7. Questions Only - Presentations
A. Financial Forecast - 21-22
B. Monthly Budget Status Report - June and July 2022
C. Budget Presentation - 2022 - 2023
D. Summer School - Data and Analysis
E. First Read - Board Policies No. 2140 and No. 3112
F. i-Ready - 3rd Diagnostic
G. AP College Report
H. Year-End Assessment Update (SBAC) - Report and Analysis
I. School Safety Plan (Covid)
J. Staffing Report / Exit Interviews - 21-22
K. Geographic Attendance Areas - Review
L. Increasing Mental Health Supports - Update
8. Presentations
9. Action Items
A. Approval of Human Resources Staffing Report
B. Approval of Policies No. 2161 and 3246
C. Approval of 22-23 Board Calendar
D. Approval of Organizational Chart - 22-23
E. Approval of Resolution No. 924 - Adopting the 2022-2023 Budget
10. Public Comment
A. Public Comment Protocol
11. Executive Session
12. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 6:30 p.m.
B. Flag Salute
President Hoover led the room in the Pledge of Allegiance.
C. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Morris
Director Larson
Director Bolerjack
Board Directors Absent:
None
Student Representatives Present:
Samuel Fiapito
Dennis Nguyen
D. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Flip Herndon
Deborah Kohr
Joe Camacho
Michael Croyle
Dr. Borishade
Aaron Draganov
Carrie Marting
Veronica Birdsong
Jennifer Jones
Courtney Mrtinez
Duane Meyer
Jonathan Joseph
Jeff Baker
Brittany Larocca
OK Kyung Brusnighan
Pam Bila
Hani Nur
Robin
Sharon MOon
Silvia Dicus
Bev Miller
Hannah Maestro
Liliana Cardenas
Ms. Breuer
E. Welcome Message - Director Larson
Director Larson shared the Community Agreements.
F. Land Recognition - Director Larson
Director Larson conducted the Land acknowledgment.
2. Approval of Agenda
A. Approval of the Agenda for the August 23, 2022 Regular Board Meeting
Director Larson made a motion to approve the Agenda for the August 23, 2022 Regular Board Meeting.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Public Comment
A. Public Comment Protocol
President Hoover called for Public Comments.
There were no public comments.
4. Reports
A. Student Representatives Report
Jr. Student Representative Nguyen - No Report
Sr. Student Representative Fiapito shared that the Leadership Class will be meeting tomorrow to make posters and discuss upcoming events. This year, we will have Bulldog day on August 30th. All high school students are welcome. The day will include freshman orientation, as well as an opportunity to complete paperwork for an ASB card, and have your picture taken. He shared that he, along with Jr. Student Representative Nguyen, participated in the UW Stem summer program. This was a fun opportunity and a great experience. We were able to take classes, connect and collaborate with other students.
B. Superintendent Report
Dr. Herndon shared several updates. We have two (2) new principals for the 22-23 school year. Mr. Michael Croyle is the principal of Thorndyke Elementary and Ms. Huni Nur is the principal of Thorndyke Elementary. Staff at both schools are very excited about the new principals. School will start next week on September 1st. He shared he was out this afternoon, along with Ms. Marting, delivering back to schools items to each school. Tomorrow is All Staff Kick-Off. There will be a breakfast available beginning at 7:45 a.m. There are also several professional development opportunities for staff during this time. He stopped by Foster High School to look at the garden and see the progress made.
We will be scheduling time to get feedback from students, staff, and parents on our Strategic Plan and developing SMART goals. These sessions will be coming up in the next couple of weeks. We don't have those sessions confirmed yet, but should be able to provide dates by the end of this week. Really looking forward to having student voice integrated into the district work this year.
President Hoover inquired on the Superintendent Advisory Board. Will this be ready to launch? Dr. Herndon shared that he is waiting on students to get back to school, and will send out a notification out next week. His goal is to have a group together by the end of September.
President Hoover commented on the Strategic plan. In previous discussions, it was noted that two elementary schools and the middle school were missed in providing input on the plan. What is the outreach plan for actually getting people involved and what is the bare minimum for stakeholder participation? What are those measures to ensure we are getting well-rounded input? Dr. Herndon shared that he met with Dr. Borishade and Dr. Steach to discuss what these next stages will look like. Dr. Borishade and I just met recently to discuss ways we can get feedback in person from all stakeholders, i.e. staff, students, and parents. We do know that there will be more than ten participants at each level. We also discussed what is the best way to get involvement from students during the day. We will touch base with principals, getting student input, staff input, and parent input, to make sure we have a good representation of each of those stakeholders. President Hoover requested the dates of the meetings and goals.
President Hoover requested an update on the status of redistricting. We are still on track to complete this by November 15th. Sammamish Census has already completed Phase I. We are well within the timeline and not expecting any issues in meeting that timeline. There is a Superintendent meeting tomorrow and will connect with Dr. Durand, Superintendent at Highline to follow up regarding the school boundaries. As soon as more information is received, an update will be sent out to the Board.
In regards to the Board Director opening, PSESD is still exploring what they could do. At this time they are considering two (2) options: either extend the timeframe and allow us to continue our process as is or take over the search while we provide advisory council. Dr. Herndon did send a memo to John Welch, requesting additional time for us to have the redistricting done and then run our process as we normally would.
C. COVID-19 Report
Dr. Herndon shared that the COVID plan will be reviewed further in the agenda. The plan should be up and ready to go by the end of this week after Board review and any changes. The CDC and King County Department of Health issued several new guidances. There is a lot to review and breakdown. We are working on developing a one or two-pager on the new guidance, and our goal is to have this out before the start of school. Outside of COVID, we do know and have heard health concerns on another additional virus. The CDC does have guidance around monkeypox for schools. We are looking at that guidance as well. Based on current information, it looks as though the cases are relatively low.
Director Bolerjack asked how we did on the vaccination clinic. Mr. Draganov shared that we had a total of 74 "patients". We are continuing to collaborate with Stepping Stones for the next vaccination clinic, as well as additional services and partnership.
President Hoover asked in regards to After School Programs, do we have a copy of their plan and do we have alignment with their COVID plans? We should have on record what their plan is and ensure that it meets the minimums. Dr. Herndon shared that we can certainly make sure any after-school providers have their COVID plans ready for parents to review, and compare to what we have.
D. Directors' Reports
Director Bolerjack reported on spending a couple of weeks with her grandchildren and wanted to express her gratitude to our staff for how they manage and teach our students. She reported on working with five (5) new kids from Venezuela, who are now living at the church, and excited about getting enrolled tomorrow.
President Hoover reported on collaborating with Dr. Herndon regarding the proposal for the Title 9 Task Force. We are crafting the language and our goal is to bring the proposal to the next Board meeting. She attended the DO conference which supports the 21st Century Grant and was hosted by OSPI.
Director Morris shared that she is looking forward to a more relaxed year for our staff.
Director Larson reported that he invited Sr. Student Representative Fiapito to participate in the WSSDA student programs. In reviewing the complete CEE data, he noted that there needs to be additonal gender options. Feedback needs to be given to the company regarding this issue. Belonging was the highest category for our district and beat all of the other districts that administered the test as well. One question asked was "Do you see yourself in the curriculum?" and 90% of students said yes, some of the time. Significant progress has been made. He noted that regarding staff results, improvements include communicating more around the strategic plan, and increased professional development on social and emotional learning. Families shared more rigorous courses and more communication.
The legislature initiated a workgroup to look at compensation in the region. Those recommendations have been sent to the legislature and include:
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allocate more money to the districts for adequate pay levels
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hiring and retention bonuses for bilingual and Special Education teachers
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bonuses for high-poverty schools for all staff
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increase to school substitutes
5. Consent Agenda
A. Approval of Minutes from the August 9, 2022 Regular Board Meeting
B. Approval of Minutes from the August 9, 2022 Board Work Session
C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK))
Director Bolerjack made a motion to approve the Consent Agenda.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
6. Board Discussion
There were no items for Board Discussion.
7. Questions Only - Presentations
A. Financial Forecast - 21-22
B. Monthly Budget Status Report - June and July 2022
C. Budget Presentation - 2022 - 2023
Director Larson commented on addressing Special Education overspend year after year. In looking at the seven (7) year trend, it goes up and down. Do we have any idea why it goes up and down and is it under our control at all? Ms. Birdsong shared that in looking at the 18-19 school year, specifically staffing and MSOC expenses, a lot of money was spent on staffing and sending students to specialized outside placements. Director Larson shared that he was still interested in learning if we can get some of the Special Education stuff funded out of the Medicaid program. There are a lot of services that could be covered by that. Do we need to do some advocacy with the state on that? Ms. Birdsong shared that Ms. Jones and herself are working together on this.
Director Larson commented on the significant increase for certified subs for 22-23. Last year, we had budgeted $270,000. The draft budget is showing $596,000. Is this assuming that we will have another COVID-like year? Ms. Birdsong shared that the number listed in the budget is based on what she is seeing from last year. The number may be a little inflated, but she doesn't see it decreasing that much. This is a number that the Board will need to watch.
Director Larson commented on the bond levy. This year, beginning in 23, the taxpayers noticed a significant increase in the tax rate from the school district. When traced back, it was the amount we were pulling from the bond. Can you explain your response in regards to "we have a cushion"? Ms. Birdsong shared that we under-collected for two (2) years. We now have to make up for that under-collection. There is a cap on how much we can keep as a cushion.
President Hoover commented that she is looking forward to seeing some of the plans that are going to be associated to the Board's priorities. Hopefully those will be coming soon so we can see how the money is being spent.
D. Summer School - Data and Analysis
It was noted that some feedback recieved was that parents did not know what the start date was and it wasn't clear. Also, there was a noticable difference between enrollment and participation.
Director Bolerjack asked if there were particular groups, i.e. language groups or neighborhoods who didn't get the information? This will be included in the follow up update.
Thank you to Mr. Croyle for creating a successful summer school year.
President Hoover asked if this report was a little premature and should it be moved to the second meeting in September. Dr. Borishade agreed and the Board would like the adjustment noted.
E. First Read - Board Policies No. 2140 and No. 3112
In Policy No. 2140, one of the changes states School counselors and other ESA staff ......will spend no les than 8-% of their contracted time on direct and indirect supports to students..." Director Larson asked how can we measure this to see if this is working out well for us? Dr. Borishade shared that this is new for the 22-23 school year and as of yet, we do not have data. Once data is known, Director Larson would like to report to the legislature on this new change.
F. i-Ready - 3rd Diagnostic
Director Larson commented that he would like to see the growth data in the analysis, including What are we doing with this data, where do we go from there?
Jr. Student Representative Nguyen suggested that we do better at preparing students for these tests. Perhaps some sort of pre-test, discussion, etc.
G. AP College Report
Director Larson requested the report that the state released. It has everything that is needed. Mr. Baker shared that he searched for the report and it was not available at the time of this meeting. Director Larson commented that he would like state averages as well as global. In addition, a narrative from the teachers needs to be included. Also, include information on the following questions: Why did the scores go down? What's the cause? What is needed to support?
H. Year-End Assessment Update (SBAC) - Report and Analysis
I. School Safety Plan (Covid)
In reviewing the plan, President Hoover asked what is the status of the different components. Are all of these things happening and are they all in place at the schools, and building, and are these being implemented correctly? Mr. Draganov shared that all components are part of the plan, but not all are at the same level. Two of them are implemented and being modeled. President Hoover asked is there a plan being developed to get everyone up to the same safety standard. Mr. Draganov shared there is a plan. We are working with our community, along with Tukwila Fire and Tukwila Police. Training exercises will be conducted and will work with the principals to train, etc.
President Hoover asked how much does the district office practice these drills? Mr. Draganov shared that it is not consistent at the district office. President Hoover commented that the district office need to model the behavior.
President Hoover commented that the COVID plan looks great and is very detailed. Do we have the letter template available in other languages? Mr. Draganov replied yes, those templates are translated and ready. How are we ensuring we are communicating the plan to people, and ensuring that people are understanding the plan? Is there any building-specific training on how to executive when something happens? Dr. Borishade shared that the goal is to make sure that everyone understands that the plan is here and we will be updating the website.
President Hoover asked if the district will continue to do surveying of staff and students throughout the year? Dr. Herndon shared that yes, that is our plan. We plan on a monthly survey and will include various topics.
J. Staffing Report / Exit Interviews - 21-22
Director Bolerjack commented this was a great report. Loved the SMART goals.
President Hoover how many people choose not to participate in the Exit interviews? Mr. Draganov will follow up.
Director Larson commented that it was encouraging that the turnover rate for BIPOC staff is proportionally lower than other people. The turnover rate is a measure of retention.
President Hoover would like to start capturing different gender identities as part of this report.
Director Bolerjack asked for a presentation regarding Landed.
K. Geographic Attendance Areas - Review
L. Increasing Mental Health Supports - Update
After review of the update, President Hoover asked what is the plan? There are no actionable items listed. Where are the action items in the plan? Dr. Herndon replied that after school starts we will be getting direct feedback from students and parents and plan to have a solid plan by the end of September. We do have an interlocal agreement with PSESD and we are looking at additional services that we can provide if an issue arises.
Director Bolerjack asked what is the staffing right now at every school that deals with mental health? Dr. Herndon shared that we do not have that information right now, but will get it. We do have an SCO counselor, and a couple new hires. Director Bolerjack asked do we have Community in Schools in each building again? Dr. Herndon replied that yes, we do have them again this year. We do have that support in place.
President Hoover requested that the Board recieves a detail report which includes
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Name of entity
-
How many hours
-
Tasks they are doing
-
Services at elementary schools
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Additional Resources available
We already had student feedback. We needed this information tonight. We would like this information by the end of this week.
Director Bolerjack how many counselors do we have at Foster High School? Dr. Herndon shared that we have four (4), full time counselors, at FHS.
8. Presentations
There were no items for presentation.
9. Action Items
A. Approval of Human Resources Staffing Report
Director Bolerjack made a motion to approve the Human Resources Staffing Report.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
B. Approval of Policies No. 2161 and 3246
Director Larson made a motion to approve Policies No. 2161 and 3246.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
C. Approval of 22-23 Board Calendar
Director Larson made a motion made a motion to approve the 22-23 Board Calendar.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
D. Approval of Organizational Chart - 22-23
Director Larson made a motion to approve the 22-23 Organizational Chart.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
E. Approval of Resolution No. 924 - Adopting the 2022-2023 Budget
Director Larson made a motion to approve Resolution No.924 - Adopting the 2-22-2023 Budget.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
10. Public Comment
A. Public Comment Protocol
President Hoover called for Public Comments.
There were no Public Comments.
11. Executive Session
There were no items for Executive Session.
12. Adjourn
A. Adjourn
Director Larson made a motion to adjourn the Regular Board Meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 8:21 p.m.
August 9, 2022
Board Work Session
Recording
Agenda
Tuesday, August 9, 2022
Board Work Session via Zoom and In Person (5:00 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Presentations
A. Setting of Work Sessions for 22-23
3. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
Director Larson called the meeting to order at 5:02 p.m.
B. Roll Call
Director Larson called Roll Call.
Board Directors Present:
Director Larson
Director Morris
President Hoover
Board Directors Absent:
Director Bolerjack
C. Welcome Guests
Director Larson welcomed guests.
Guests:
Dr. Flip Herndon
Deborah Kohr
Jeff Baker
Jennifer Jones
Carrie Marting
Dr. Millicent Borishade
2. Presentations
A. Setting of Work Sessions for 22-23
Dr. Herndon opened the discussion and provided a high-level review of current meetings.
Board Work Session items:
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Work sessions are on the first meeting of the month only.
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Review of Board Meeting schedule for 22-23
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Strategic Plan
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Reports to the Board spreadsheet
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There would be a total of twelve (12) work sessions for the year
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Integrating and aligning session topics within the strategic plan
Work Session Topics:
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All required reports per policy
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Social Emotional Learning
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ELL
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ARTS
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Math
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Science
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CTE
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Physical well-being - recess, P.E., etc.
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Food Services
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Dual Language
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Highly Capable
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Mental Health - Students
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Profile of a graduate
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Deeper review of CEE data
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Community Based Organizations - update
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Road Map Project
Reports should include the following:
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What is happening in this area?
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How are they being measured
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Is this working or not?
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Is adjustment needed?
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What is the plan - curriculum, staffing, etc. in each of these areas to make them effective for students.
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Include people who are doing the work to speak about it at the work session.
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Some of the topics will be a continuation, not just a one-and-done.
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Data sets (if applicable) and any deeper relevant information
Follow-up items:
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Inventory of what topics we have
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Need a prioritization process
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Follow up on the tracking sheet on the work sessions - what was discussed, any follow-up, date of discussion, etc.
Dr. Herndon shared that he would incorporate the work sessions into the Strategic Plan DRAFT, then meet with the cabinet and principals for feedback and alignment. He will also connect with the Superintendent Student Advisory Committee for input. A draft of the working document will be sent out within the next two (2) weeks.
3. Adjourn
A. Adjourn
Director Larson adjourned the meeting at 5:35 p.m.
Regular Board Meeting
Recording
Agenda
Tuesday, August 9, 2022
Regular Board Meeting- Virtual via Zoom & In-Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Flag Salute
C. Roll Call
D. Welcome Guests
E. Welcome Message - Director Larson
F. Land Recognition - Director Larson
2. Approval of Agenda
A. Approval of the Agenda for the August 9, 2022 Regular Board Meeting
3. Oath of Office
A. Oath of Office - Jr. Student Representative
4. Public Comment
A. Public Comment
5. Reports
A. Race & Equity Update
B. COVID-19 Update
6. Consent Agenda
A. Approval of Minutes from the June 28, 2022 Regular Board Meeting
B. Approval of Minutes from the July 9, 2022 Special Saturday Board Meeting
C. Approval of Minutes from the July 9, 2022 Special Board Meeting
D. Approval of Minutes from the July 12, 2022 Public Hearing
E. Approval of Minutes from the July 12, 2022 Special Board Meeting
F. Approval of Minutes from the July 12, 2022 Regular Board Meeting
G. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON)
7. Board Discussion
A. 22-23 Budget Review
B. Board Calendar - 22-23
C. Taskforce and Committees
8. Questions Only - Presentations
A. Communication Plan
B. Board Policies No. 2161 and No. 3246 - First Read
C. Early Withdrawal Report – Policy 3123
D. AA Degrees
E. Quarterly Grants Update
F. Discipline Data
G. CEE Student, Parent & Staff Suvery - Data and Analysis
9. Presentations
10. Action Items
A. Approval of Human Resources Staffing Report
B. Approval of Donation - Kavage Family Trust
11. Public Comment
A. Public Comment
12. Executive Session
13. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
Director Larson called the meeting to order at 6:30 p.m.
B. Flag Salute
Director Larson led the room in the Pledge of Allegiance.
C. Roll Call
Director Larson called Roll Call.
Board Directors Present:
Director Larson
President Hoover
Director Morris
Director Bolerjack
Board Directors Absent:
None
D. Welcome Guests
Director Larson welcomed guests.
Guests:
Dr. Flip Herndon
Deborah Kohr
Carrie Marting
Liliana Cardenas
Michael Croyle
Dr. Millicent Borishade
Aaron Draganov
Veronica Birdsong
Jeff Baker
Duane Meyer
Terra Dupont
Jonathan Joseph
Jennifer Jones
Silvia Dicus
Khanh Vy Le
Joe Camacho
Stephanie Chen
Sharon Shipman
Fasika TesTesfay
Austin Matautia
Maeve Willard
Perry Willard
Van Le
Gavin Parent
Khanh Le
E. Welcome Message - Director Larson
Director Larson shared the welcome agreements.
F. Land Recognition - Director Larson
Director Larson shared the Land Acknowledgement.
2. Approval of Agenda
A. Approval of the Agenda for the August 9, 2022 Regular Board Meeting
Director Bolerjack made a motion to approve the agenda for the August 9, 2022 Regular Board Meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Oath of Office
A. Oath of Office - Jr. Student Representative
Dr. Herndon conducted the Oath of Office for Jr. Student Representative (Dennis) Bao Nguyen.
4. Public Comment
A. Public Comment
Director Larson called for Public Comments.
Maeve Willard - FHS Student - I am currently a rising junior. As a female LGBTQIA+ student and sexual assault survivor, the topic of sexual assault and sexual harassment greatly concerns me. I have been catcalled, followed, touched, and grabbed in our school's hallways. These occurrences have impeded on my learning ability and greatly impacted my mental health. Coming to school to learn and instead being threatened with violence is a great issue that has fallen onto Foster. The school doesn't feel safe anymore and it has become an unhealthy learning environment. I am here today asking for your help in changing this fact by establishing an official Title 9 task force. As it would make our school a safe place for students and staff. What that would look like is a diverse group of parents, teachers, and students who have experience with Title 9 or sexual harrassment, that know about the challenges student are facing, who actively address and remove said challenges while including prevent, as well as people who pass an application, receive and understand training before becoming an official member of the task force.
Fasika Tesfay - FHE Student - I am currently a rising junior. As a female student of color, the topic of sexual harassment and sexual assault greatly concerns me. The first time I heard about sexual assault was when students are telling their stories about sexual assault and harassment on the day of the protest that happened at Foster High School. As I got to hear many student stories of how they have been harassed, I started to get scared, scared that something will happen to me. From then o, I didn't feel safe at school. How could students focus on their education, when they are too busy worrying about their safety? So today I am asking you to form an official Title 09 task force by working with a diverse group of people, who have experience with Title 9 and who know about the challenges students are facing. Who would receive and understand training before becoming an official member of the task force. Making this happen will provide students with fair access to a safe learning environment.
Austin Matautia - FHS Student - I am currently a rising junior. As a member of the LGBTQ community and a victim of sexual assault, the topic of sexual assault and sexual harassment has a great impact on me. Title 0 should be enforced in our learning environment so scholars k nw that they can get their education in a safe environment. One out of 10 students experiences sexual harassment in school 56% of girls have been sexually harassed. 40% of boys have been sexually harassed. There are roughly 830 scholars at Foster and by these percentages, there are essentially many scholars who have been sexually harassed or sexually assaulted during school hours. Take into consideration that Title 9 could be our gateway into having more trust and accountability in our school. We scholars do not have that yet with Foster, so I hope that when you listen to us, you decide to help.
5. Reports
A. Race & Equity Update
Dr. Herndon reported on several updates. A Title 9 task force should be established. He met with PSESD to discuss our third year of work with them. We are looking at three areas:
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Leadership Team - site-based and central office leaders - support in the strategic plan, race & equity tool implementation - will meet four (4) times a year.
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Building Race and Equity Leads - work with the teams and the district team - will meet monthly.
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Executive leadership - will meet monthly.
Preside Hoover requested a monthly Board update on update each month on all of these components. Dr. Herndon shared that there will be other people from the team sharing information for the report.
Dr. Herndon shared that we are looking to complete the hiring of the Race & Equity TOSA soon, hopefully before the school year starts.
B. COVID-19 Update
Dr. Herndon reported on several items. There are new updated guidelines from King County Department of Health. At first glance, the updated guidelines are similiar to the guidelines we recieved at the end of the school year. We will review to pick up any nuances. We will be communicating out the new protocols and COVID plan within the next week or two, and then again a week before school. It will be on our website, and sent to students and families in various languages.
Dr. Herndon shared that we will host a Vaccination Clinic on August 17th. The clinic will provide all immunizations required for school attendance as well as COVID vaccination and boosters. We also have a registration event scheduled in conjunction with the Vaccination Clinic. Director Bolerjack requested flyers for the Tukwila Food Pantry.
President Hoover noted that the new guidelines show required case notification for schools and after-school programs. What will be different this year considering the current transmission rates? In addition, the Board has requested a detailed plan that is incorporated to some degree in the communication plan. There is value in outlining the rules, specifically when there is a positive case of COVID, to ensure that we are meeting that requirement. Dr. Herndon shared that the health team will be reviewing and identifying the rules, etc. We have this scheduled for review for the August 23rd Board meeting.
6. Consent Agenda
A. Approval of Minutes from the June 28, 2022 Regular Board Meeting
B. Approval of Minutes from the July 9, 2022 Special Saturday Board Meeting
C. Approval of Minutes from the July 9, 2022 Special Board Meeting
D. Approval of Minutes from the July 12, 2022 Public Hearing
E. Approval of Minutes from the July 12, 2022 Special Board Meeting
F. Approval of Minutes from the July 12, 2022 Regular Board Meeting
G. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON)
Director Bolerjack made a motion to approve the Consent Agenda.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
7. Board Discussion
A. 22-23 Budget Review
Veronica Birdsong, Chief Financial Officer provided a high-level review. We are fast approaching the deadline. We are currently in bargaining with the TEA which could impact the budget. Inflators are included in the draft budget at this time. This is standard as we are continuing to bargain, and this will prevent a budget extension. This budget is still a work in progress. In addition, the budget community forums will be held this week and next week. The budget will be updated with feedback received.
Jr. Student Representative Nguyen asked if there will be free lunches this year for all students. Ms. Birdsong shared that the school district will be providing free lunches for all students.
Director Larson asked what social and emotional positions are we funding with ESSER dollars? This is an opportunity for us to use the ESSER funding to pre-load those positions. There is a high need for more social-emotional supports at elementary schools.
Director Larson asked about the ending fund balance. Is the current estimate 6% or 4.4%? Ms. Birdsong shared that as of June, it looks like 4.4%. That could change by the end of July as we close out p.o.'s etc. The numbers will fluctuate and change.
Director Larson shared that the BERC group looked at our ARTS program and they had several recommendations. Where are we in the process of evaluating the recommendations from the report and how will it impact the budget? Ms. Birdsong shared the recommendation for year 1 is hiring a theater specialist, and year 2 is to implement the art teachers. This is a three-year plan. So we will implement the theater specialist, and after the first year, we will review the impact and sustainability.
Director Larson would like to see the 3-year plan regarding the ARTS recommendations.
Director Larson shared that the legislature passed a law last year called language access which will require our district to have a full-time language access person or record the number of hours doing language access tasks, by 2023. We have one year, as it starts the 23-24 school year. We need to figure out how we are going to do this within our existing funding.
Director Larson shared that he is getting nervous as there are a lot of items that need to be filled in, and by the end of August, we won't have enough time to review. In the future, we need to be in front of the curve.
B. Board Calendar - 22-23
The Board reviewed the 22-23 working calendar, which shows the dates, locations and times of the 22-23 Board meetings.
Add Board retreat place holder - October / November
Director Larson shared that we are still in the process of looking for a Board Director for District Area 3. If you are interested, and live within District Area 3 and are a registered voter, please consider applying for the position. If you know of someone who meets these requirements and may be interested, please share this information.
C. Taskforce and Committees
President Hoover shared that she has been doing some work with students and staff centered around gender-inclusive practices, a sense of belonging, inclusiveness, and safety at school. there is a need to have a deeper understanding and get recommendations from our community. She would like to start the discussion on forming a task force for several issues, including:
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Title 9
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Gender Inclusive
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Stay in School
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Enrollment
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Data - enhancement and expansion of sources of data
In the review of the policy, a proposal will need to be drafted and presented to the Board of Directors for approval. Upon approval, the task force can be created to work on specific issues as stated in the proposal. Dr. Herndon shared that he would work with President Hoover on drafting a proposal to bring to the Board for review and approval. President Hoover shared that she would like to bring forth a proposal to look at both gender and Title 9 together.
Director Bolerjack shared that she would like to work with the enrollment task force.
8. Questions Only - Presentations
A. Communication Plan
Director Morris thanked Ms. Marting for the remarkable job in the short amount of time here.
Director Larson shared that he will send the language access bill to Ms. Marting for further clarification. The bill provides specific guidelines for districts. It would be great if we were ready for it.
President Hoover thanked Ms. Marting for the work she has done. She appreciated seeing the plan and the thoughtfulness that was put into the plan. Where are you at in identifying the communication leads? Ms. Marting shared that the Principals have candidates in mind, with the exception of Thorndyke, as this school currently does not have a principal. We should have the communication leads in place by the start of school.
Director Larson commented on the goal to increase enrollment and what the benchmark measure would be. Director Larson suggested that it could be something as simple as enrollment today and then look at it going forward.
B. Board Policies No. 2161 and No. 3246 - First Read
C. Early Withdrawal Report – Policy 3123
Director Bolerjack commented on how hard it is to know what is going on as we don't have a lot of information and not sure the numbers tell us the whole story.
Director Larson would like to know if a student transfers out of the district, is it because they moved?
President Hoover requested a more comprehensive report, but understand we don't have that information. So what is the plan? What is the strategy? Director Larson shared that it will probably be a multi-layered strategy, i.e. dual language, communication, CTE, etc.
Director Bolerjack commented that teachers have the information as to why students leave, and we need to access that information.
This would be an excellent issue for a taskforce. Expanding the data from beyond just the current data.
D. AA Degrees
E. Quarterly Grants Update
Director Larson commented that she appreciated the two new columns that were recently added to the grant report. Director Bolerjack asked if the annual grants are renewed. Ms. Birdsong replied that yes, they are renewed annually.
President Hoover commented that we need more social workers and counselors. In looking at the ESSER funding, and the two (2) TOSA positions, why are we funding these positions as part-time? Ms. Birdsong replied that this was part of a collective effort, we are funding for the now, and then will reassess, i.e. quarantine specialists, etc.
F. Discipline Data
Director Bolerjack asked why are we using "no recess" as a discipline piece. Dr. Herndon replied that we can have a conversation with principals.
President Hoover commented that there is a need for more expansive gender options selections besides male, female and other. No one wants to be considered "other". We need to get these options added to forms, tests, etc. and we need to work with the data companies and push for additional selections regarding gender.
G. CEE Student, Parent & Staff Survey - Data and Analysis
President Hoover asked what was the process for determining which components of the CEE data were most important and why/how did you choose which ones to present? It is a 730-page report and was condensed down to an eight-page report. Mr. Baker shared that the information given was determined on previous input and feedback from the Board, as well as information given in the previous year, and questions from the Board regarding the previous year's report. The Board requested that the full report is uploaded to google drive and shared among the Board Directors and Student Representatives.
CEE will be working with the principals and aligning it to the strategic plan work. The Board requested a report back from the buildings as to what was done with the data.
9. Presentations
There were no presentations.
10. Action Items
A. Approval of Human Resources Staffing Report
Director Bolerjack made a motion to approve the Human Resources Staffing Report.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
B. Approval of Donation - Kavage Family Trust
Director Bolerjack made a motion to approve a donation - Davage Family Trust.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
11. Public Comment
A. Public Comment
Director Larson called for public comment.
George Willard - Parent - Expressed gratitude to this Board and District for putting the students' needs upfront.
12. Executive Session
There were no items for Executive Session.
13. Adjourn
A. Adjourn
Director Bolerjack made a motion to adjourn the Regular Board Meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
Director Larson adjourned the meeting at 8:09 p.m.