2022-2023 Board Meetings (Agendas, Minutes, and Recordings)
Meeting Dates
For complete agendas, including attachments, visit the Board Docs site.
- October 11, 2022
- October 7, 2022
- September 27, 2022
- September 13, 2022
- August 23, 2022
- August 9, 2022
October 11, 2022
October 7, 2022
September 27, 2022
Recording
Agenda
Tuesday, September 27, 2022
Regular Board Meeting- via Zoom and In Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
******************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Flag Salute
C. Roll Call
D. Welcome Guests
E. Welcome Message - Director Morris
F. Land Recognition - Director Morris
2. Approval of Agenda
A. Approval of the Agenda for the September 27, 2022 Regular Board Meeting
3. Public Comment
A. Public Comment Protocol
4. Reports
A. Student Representatives Report
B. Superintendent Report
C. COVID-19 Report
D. Directors' Reports
5. Consent Agenda
A. Approval of Minutes from the September 13, 2022 Regular Board Meeting
B. Approval of Minutes from the September 13, 2022 Board Work Session
C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))
6. Board Discussion
A. Board Presentations
B. WSSDA General Assembly Discussion - Continued
7. Questions Only - Presentations
A. Financial Forecast - 22-23
B. Redistricting Update
C. Accreditation Update
D. Gifted and Advanced Coursework - Numbers and Subgroup
E. Tech Plan - Update
F. i-Ready - Preparing Students and Communication Plan
G. Sexual Harassment Prohibited - Annual Report (Policies 3205 and 5011)
H. Increasing Mental Health Supports - Plan
8. Presentations
A. 2021-2022 Tukwila School District and State SBA Data
9. Action Items
A. Approval of Human Resources Staffing Report
B. Approval of Collective Bargaining Agreements
10. Public Comment
A. Public Comment Protocol
11. Executive Session
12. Adjourn
A. Adjourn
Minutes
September 13, 2022
Board Work Session
Recording
Agenda
Tuesday, September 13, 2022
Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Presentations
A. Setting of Work Sessions for 22-23
3. Adjourn
A. Adjourn
Minutes
Regular Board Meeting
Recording
Agenda
Tuesday, September 13, 2022
Regular Board Meeting- Virtual via Zoom & In-Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Flag Salute
C. Roll Call
D. Welcome Guests
E. Welcome Message - Director Morris
F. Land Recognition - Director Morris
2. Approval of Agenda
A. Approval of the Agenda for the September 13, 2022 Regular Board Meeting
3. Public Comment
A. Public Comment
4. Reports
A. Race & Equity Update
B. COVID-19 Update
5. Consent Agenda
A. Approval of Minutes from the August 23, 2022 Regular Board Meeting
B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)
6. Board Discussion
A. Retreat Planning
B. WSSDA General Assembly
7. Questions Only - Presentations
A. Highly Capable Program
B. Curriculum Overview
C. Increasing Mental Health Supports - Plan - Update
D. Instructional Minutes - Final Calendar
E. Title 9 Taskforce
F. Assessment Calendar - 2022 - 2023
G. Enrollment and Attendance - 4th Day Count
H. Public Records Request - Annual Report
8. Presentations
A. Strategic Planning
9. Action Items
A. Approval of Human Resources Staffing Report
B. Approval of Assessment Calendar - 2022 - 2023
C. Approval of the I-Ready Assessment Suite for 2022-2023
D. Approval of Donation - Dave Larson
E. Approval of Title 9 Task Force
F. Approval of Board Polices No. 2140 and 3112
G. Approval of Out of State Travel - AASA Early Learning Cohort
H. Approval of Out of State Travel - Three Course Challenge - Warrenton, Oregon
10. Public Comment
A. Public Comment
11. Executive Session
12. Adjourn
A. Adjourn
Minutes
August 23, 2022
Recording
Agenda
Tuesday, August 23, 2022
Regular Board Meeting- via Zoom and In Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Flag Salute
C. Roll Call
D. Welcome Guests
E. Welcome Message - Director Larson
F. Land Recognition - Director Larson
2. Approval of Agenda
A. Approval of the Agenda for the August 23, 2022 Regular Board Meeting
3. Public Comment
A. Public Comment Protocol
4. Reports
A. Student Representatives Report
B. Superintendent Report
C. COVID-19 Report
D. Directors' Reports
5. Consent Agenda
A. Approval of Minutes from the August 9, 2022 Regular Board Meeting
B. Approval of Minutes from the August 9, 2022 Board Work Session
C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK))
6. Board Discussion
7. Questions Only - Presentations
A. Financial Forecast - 21-22
B. Monthly Budget Status Report - June and July 2022
C. Budget Presentation - 2022 - 2023
D. Summer School - Data and Analysis
E. First Read - Board Policies No. 2140 and No. 3112
F. i-Ready - 3rd Diagnostic
G. AP College Report
H. Year-End Assessment Update (SBAC) - Report and Analysis
I. School Safety Plan (Covid)
J. Staffing Report / Exit Interviews - 21-22
K. Geographic Attendance Areas - Review
L. Increasing Mental Health Supports - Update
8. Presentations
9. Action Items
A. Approval of Human Resources Staffing Report
B. Approval of Policies No. 2161 and 3246
C. Approval of 22-23 Board Calendar
D. Approval of Organizational Chart - 22-23
E. Approval of Resolution No. 924 - Adopting the 2022-2023 Budget
10. Public Comment
A. Public Comment Protocol
11. Executive Session
12. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
President Hoover called the meeting to order at 6:30 p.m.
B. Flag Salute
President Hoover led the room in the Pledge of Allegiance.
C. Roll Call
President Hoover called Roll Call.
Board Directors Present:
President Hoover
Director Morris
Director Larson
Director Bolerjack
Board Directors Absent:
None
Student Representatives Present:
Samuel Fiapito
Dennis Nguyen
D. Welcome Guests
President Hoover welcomed guests.
Guests:
Dr. Flip Herndon
Deborah Kohr
Joe Camacho
Michael Croyle
Dr. Borishade
Aaron Draganov
Carrie Marting
Veronica Birdsong
Jennifer Jones
Courtney Mrtinez
Duane Meyer
Jonathan Joseph
Jeff Baker
Brittany Larocca
OK Kyung Brusnighan
Pam Bila
Hani Nur
Robin
Sharon MOon
Silvia Dicus
Bev Miller
Hannah Maestro
Liliana Cardenas
Ms. Breuer
E. Welcome Message - Director Larson
Director Larson shared the Community Agreements.
F. Land Recognition - Director Larson
Director Larson conducted the Land acknowledgment.
2. Approval of Agenda
A. Approval of the Agenda for the August 23, 2022 Regular Board Meeting
Director Larson made a motion to approve the Agenda for the August 23, 2022 Regular Board Meeting.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Public Comment
A. Public Comment Protocol
President Hoover called for Public Comments.
There were no public comments.
4. Reports
A. Student Representatives Report
Jr. Student Representative Nguyen - No Report
Sr. Student Representative Fiapito shared that the Leadership Class will be meeting tomorrow to make posters and discuss upcoming events. This year, we will have Bulldog day on August 30th. All high school students are welcome. The day will include freshman orientation, as well as an opportunity to complete paperwork for an ASB card, and have your picture taken. He shared that he, along with Jr. Student Representative Nguyen, participated in the UW Stem summer program. This was a fun opportunity and a great experience. We were able to take classes, connect and collaborate with other students.
B. Superintendent Report
Dr. Herndon shared several updates. We have two (2) new principals for the 22-23 school year. Mr. Michael Croyle is the principal of Thorndyke Elementary and Ms. Huni Nur is the principal of Thorndyke Elementary. Staff at both schools are very excited about the new principals. School will start next week on September 1st. He shared he was out this afternoon, along with Ms. Marting, delivering back to schools items to each school. Tomorrow is All Staff Kick-Off. There will be a breakfast available beginning at 7:45 a.m. There are also several professional development opportunities for staff during this time. He stopped by Foster High School to look at the garden and see the progress made.
We will be scheduling time to get feedback from students, staff, and parents on our Strategic Plan and developing SMART goals. These sessions will be coming up in the next couple of weeks. We don't have those sessions confirmed yet, but should be able to provide dates by the end of this week. Really looking forward to having student voice integrated into the district work this year.
President Hoover inquired on the Superintendent Advisory Board. Will this be ready to launch? Dr. Herndon shared that he is waiting on students to get back to school, and will send out a notification out next week. His goal is to have a group together by the end of September.
President Hoover commented on the Strategic plan. In previous discussions, it was noted that two elementary schools and the middle school were missed in providing input on the plan. What is the outreach plan for actually getting people involved and what is the bare minimum for stakeholder participation? What are those measures to ensure we are getting well-rounded input? Dr. Herndon shared that he met with Dr. Borishade and Dr. Steach to discuss what these next stages will look like. Dr. Borishade and I just met recently to discuss ways we can get feedback in person from all stakeholders, i.e. staff, students, and parents. We do know that there will be more than ten participants at each level. We also discussed what is the best way to get involvement from students during the day. We will touch base with principals, getting student input, staff input, and parent input, to make sure we have a good representation of each of those stakeholders. President Hoover requested the dates of the meetings and goals.
President Hoover requested an update on the status of redistricting. We are still on track to complete this by November 15th. Sammamish Census has already completed Phase I. We are well within the timeline and not expecting any issues in meeting that timeline. There is a Superintendent meeting tomorrow and will connect with Dr. Durand, Superintendent at Highline to follow up regarding the school boundaries. As soon as more information is received, an update will be sent out to the Board.
In regards to the Board Director opening, PSESD is still exploring what they could do. At this time they are considering two (2) options: either extend the timeframe and allow us to continue our process as is or take over the search while we provide advisory council. Dr. Herndon did send a memo to John Welch, requesting additional time for us to have the redistricting done and then run our process as we normally would.
C. COVID-19 Report
Dr. Herndon shared that the COVID plan will be reviewed further in the agenda. The plan should be up and ready to go by the end of this week after Board review and any changes. The CDC and King County Department of Health issued several new guidances. There is a lot to review and breakdown. We are working on developing a one or two-pager on the new guidance, and our goal is to have this out before the start of school. Outside of COVID, we do know and have heard health concerns on another additional virus. The CDC does have guidance around monkeypox for schools. We are looking at that guidance as well. Based on current information, it looks as though the cases are relatively low.
Director Bolerjack asked how we did on the vaccination clinic. Mr. Draganov shared that we had a total of 74 "patients". We are continuing to collaborate with Stepping Stones for the next vaccination clinic, as well as additional services and partnership.
President Hoover asked in regards to After School Programs, do we have a copy of their plan and do we have alignment with their COVID plans? We should have on record what their plan is and ensure that it meets the minimums. Dr. Herndon shared that we can certainly make sure any after-school providers have their COVID plans ready for parents to review, and compare to what we have.
D. Directors' Reports
Director Bolerjack reported on spending a couple of weeks with her grandchildren and wanted to express her gratitude to our staff for how they manage and teach our students. She reported on working with five (5) new kids from Venezuela, who are now living at the church, and excited about getting enrolled tomorrow.
President Hoover reported on collaborating with Dr. Herndon regarding the proposal for the Title 9 Task Force. We are crafting the language and our goal is to bring the proposal to the next Board meeting. She attended the DO conference which supports the 21st Century Grant and was hosted by OSPI.
Director Morris shared that she is looking forward to a more relaxed year for our staff.
Director Larson reported that he invited Sr. Student Representative Fiapito to participate in the WSSDA student programs. In reviewing the complete CEE data, he noted that there needs to be additonal gender options. Feedback needs to be given to the company regarding this issue. Belonging was the highest category for our district and beat all of the other districts that administered the test as well. One question asked was "Do you see yourself in the curriculum?" and 90% of students said yes, some of the time. Significant progress has been made. He noted that regarding staff results, improvements include communicating more around the strategic plan, and increased professional development on social and emotional learning. Families shared more rigorous courses and more communication.
The legislature initiated a workgroup to look at compensation in the region. Those recommendations have been sent to the legislature and include:
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allocate more money to the districts for adequate pay levels
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hiring and retention bonuses for bilingual and Special Education teachers
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bonuses for high-poverty schools for all staff
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increase to school substitutes
5. Consent Agenda
A. Approval of Minutes from the August 9, 2022 Regular Board Meeting
B. Approval of Minutes from the August 9, 2022 Board Work Session
C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK))
Director Bolerjack made a motion to approve the Consent Agenda.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
6. Board Discussion
There were no items for Board Discussion.
7. Questions Only - Presentations
A. Financial Forecast - 21-22
B. Monthly Budget Status Report - June and July 2022
C. Budget Presentation - 2022 - 2023
Director Larson commented on addressing Special Education overspend year after year. In looking at the seven (7) year trend, it goes up and down. Do we have any idea why it goes up and down and is it under our control at all? Ms. Birdsong shared that in looking at the 18-19 school year, specifically staffing and MSOC expenses, a lot of money was spent on staffing and sending students to specialized outside placements. Director Larson shared that he was still interested in learning if we can get some of the Special Education stuff funded out of the Medicaid program. There are a lot of services that could be covered by that. Do we need to do some advocacy with the state on that? Ms. Birdsong shared that Ms. Jones and herself are working together on this.
Director Larson commented on the significant increase for certified subs for 22-23. Last year, we had budgeted $270,000. The draft budget is showing $596,000. Is this assuming that we will have another COVID-like year? Ms. Birdsong shared that the number listed in the budget is based on what she is seeing from last year. The number may be a little inflated, but she doesn't see it decreasing that much. This is a number that the Board will need to watch.
Director Larson commented on the bond levy. This year, beginning in 23, the taxpayers noticed a significant increase in the tax rate from the school district. When traced back, it was the amount we were pulling from the bond. Can you explain your response in regards to "we have a cushion"? Ms. Birdsong shared that we under-collected for two (2) years. We now have to make up for that under-collection. There is a cap on how much we can keep as a cushion.
President Hoover commented that she is looking forward to seeing some of the plans that are going to be associated to the Board's priorities. Hopefully those will be coming soon so we can see how the money is being spent.
D. Summer School - Data and Analysis
It was noted that some feedback recieved was that parents did not know what the start date was and it wasn't clear. Also, there was a noticable difference between enrollment and participation.
Director Bolerjack asked if there were particular groups, i.e. language groups or neighborhoods who didn't get the information? This will be included in the follow up update.
Thank you to Mr. Croyle for creating a successful summer school year.
President Hoover asked if this report was a little premature and should it be moved to the second meeting in September. Dr. Borishade agreed and the Board would like the adjustment noted.
E. First Read - Board Policies No. 2140 and No. 3112
In Policy No. 2140, one of the changes states School counselors and other ESA staff ......will spend no les than 8-% of their contracted time on direct and indirect supports to students..." Director Larson asked how can we measure this to see if this is working out well for us? Dr. Borishade shared that this is new for the 22-23 school year and as of yet, we do not have data. Once data is known, Director Larson would like to report to the legislature on this new change.
F. i-Ready - 3rd Diagnostic
Director Larson commented that he would like to see the growth data in the analysis, including What are we doing with this data, where do we go from there?
Jr. Student Representative Nguyen suggested that we do better at preparing students for these tests. Perhaps some sort of pre-test, discussion, etc.
G. AP College Report
Director Larson requested the report that the state released. It has everything that is needed. Mr. Baker shared that he searched for the report and it was not available at the time of this meeting. Director Larson commented that he would like state averages as well as global. In addition, a narrative from the teachers needs to be included. Also, include information on the following questions: Why did the scores go down? What's the cause? What is needed to support?
H. Year-End Assessment Update (SBAC) - Report and Analysis
I. School Safety Plan (Covid)
In reviewing the plan, President Hoover asked what is the status of the different components. Are all of these things happening and are they all in place at the schools, and building, and are these being implemented correctly? Mr. Draganov shared that all components are part of the plan, but not all are at the same level. Two of them are implemented and being modeled. President Hoover asked is there a plan being developed to get everyone up to the same safety standard. Mr. Draganov shared there is a plan. We are working with our community, along with Tukwila Fire and Tukwila Police. Training exercises will be conducted and will work with the principals to train, etc.
President Hoover asked how much does the district office practice these drills? Mr. Draganov shared that it is not consistent at the district office. President Hoover commented that the district office need to model the behavior.
President Hoover commented that the COVID plan looks great and is very detailed. Do we have the letter template available in other languages? Mr. Draganov replied yes, those templates are translated and ready. How are we ensuring we are communicating the plan to people, and ensuring that people are understanding the plan? Is there any building-specific training on how to executive when something happens? Dr. Borishade shared that the goal is to make sure that everyone understands that the plan is here and we will be updating the website.
President Hoover asked if the district will continue to do surveying of staff and students throughout the year? Dr. Herndon shared that yes, that is our plan. We plan on a monthly survey and will include various topics.
J. Staffing Report / Exit Interviews - 21-22
Director Bolerjack commented this was a great report. Loved the SMART goals.
President Hoover how many people choose not to participate in the Exit interviews? Mr. Draganov will follow up.
Director Larson commented that it was encouraging that the turnover rate for BIPOC staff is proportionally lower than other people. The turnover rate is a measure of retention.
President Hoover would like to start capturing different gender identities as part of this report.
Director Bolerjack asked for a presentation regarding Landed.
K. Geographic Attendance Areas - Review
L. Increasing Mental Health Supports - Update
After review of the update, President Hoover asked what is the plan? There are no actionable items listed. Where are the action items in the plan? Dr. Herndon replied that after school starts we will be getting direct feedback from students and parents and plan to have a solid plan by the end of September. We do have an interlocal agreement with PSESD and we are looking at additional services that we can provide if an issue arises.
Director Bolerjack asked what is the staffing right now at every school that deals with mental health? Dr. Herndon shared that we do not have that information right now, but will get it. We do have an SCO counselor, and a couple new hires. Director Bolerjack asked do we have Community in Schools in each building again? Dr. Herndon replied that yes, we do have them again this year. We do have that support in place.
President Hoover requested that the Board recieves a detail report which includes
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Name of entity
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How many hours
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Tasks they are doing
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Services at elementary schools
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Additional Resources available
We already had student feedback. We needed this information tonight. We would like this information by the end of this week.
Director Bolerjack how many counselors do we have at Foster High School? Dr. Herndon shared that we have four (4), full time counselors, at FHS.
8. Presentations
There were no items for presentation.
9. Action Items
A. Approval of Human Resources Staffing Report
Director Bolerjack made a motion to approve the Human Resources Staffing Report.
Director Larson seconded the motion.
All voted in favor of the motion.
The motion carried.
B. Approval of Policies No. 2161 and 3246
Director Larson made a motion to approve Policies No. 2161 and 3246.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
C. Approval of 22-23 Board Calendar
Director Larson made a motion made a motion to approve the 22-23 Board Calendar.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
D. Approval of Organizational Chart - 22-23
Director Larson made a motion to approve the 22-23 Organizational Chart.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
E. Approval of Resolution No. 924 - Adopting the 2022-2023 Budget
Director Larson made a motion to approve Resolution No.924 - Adopting the 2-22-2023 Budget.
Director Bolerjack seconded the motion.
All voted in favor of the motion.
The motion carried.
10. Public Comment
A. Public Comment Protocol
President Hoover called for Public Comments.
There were no Public Comments.
11. Executive Session
There were no items for Executive Session.
12. Adjourn
A. Adjourn
Director Larson made a motion to adjourn the Regular Board Meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
President Hoover adjourned the meeting at 8:21 p.m.
August 9, 2022
Board Work Session
Recording
Agenda
Tuesday, August 9, 2022
Board Work Session via Zoom and In Person (5:00 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Roll Call
C. Welcome Guests
2. Presentations
A. Setting of Work Sessions for 22-23
3. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
Director Larson called the meeting to order at 5:02 p.m.
B. Roll Call
Director Larson called Roll Call.
Board Directors Present:
Director Larson
Director Morris
President Hoover
Board Directors Absent:
Director Bolerjack
C. Welcome Guests
Director Larson welcomed guests.
Guests:
Dr. Flip Herndon
Deborah Kohr
Jeff Baker
Jennifer Jones
Carrie Marting
Dr. Millicent Borishade
2. Presentations
A. Setting of Work Sessions for 22-23
Dr. Herndon opened the discussion and provided a high-level review of current meetings.
Board Work Session items:
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Work sessions are on the first meeting of the month only.
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Review of Board Meeting schedule for 22-23
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Strategic Plan
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Reports to the Board spreadsheet
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There would be a total of twelve (12) work sessions for the year
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Integrating and aligning session topics within the strategic plan
Work Session Topics:
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All required reports per policy
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Social Emotional Learning
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ELL
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ARTS
-
Math
-
Science
-
CTE
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Physical well-being - recess, P.E., etc.
-
Food Services
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Dual Language
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Highly Capable
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Mental Health - Students
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Profile of a graduate
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Deeper review of CEE data
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Community Based Organizations - update
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Road Map Project
Reports should include the following:
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What is happening in this area?
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How are they being measured
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Is this working or not?
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Is adjustment needed?
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What is the plan - curriculum, staffing, etc. in each of these areas to make them effective for students.
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Include people who are doing the work to speak about it at the work session.
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Some of the topics will be a continuation, not just a one-and-done.
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Data sets (if applicable) and any deeper relevant information
Follow-up items:
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Inventory of what topics we have
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Need a prioritization process
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Follow up on the tracking sheet on the work sessions - what was discussed, any follow-up, date of discussion, etc.
Dr. Herndon shared that he would incorporate the work sessions into the Strategic Plan DRAFT, then meet with the cabinet and principals for feedback and alignment. He will also connect with the Superintendent Student Advisory Committee for input. A draft of the working document will be sent out within the next two (2) weeks.
3. Adjourn
A. Adjourn
Director Larson adjourned the meeting at 5:35 p.m.
Regular Board Meeting
Recording
Agenda
Tuesday, August 9, 2022
Regular Board Meeting- Virtual via Zoom & In-Person (6:30 p.m.)
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168
1. Call To Order
A. Call to Order
B. Flag Salute
C. Roll Call
D. Welcome Guests
E. Welcome Message - Director Larson
F. Land Recognition - Director Larson
2. Approval of Agenda
A. Approval of the Agenda for the August 9, 2022 Regular Board Meeting
3. Oath of Office
A. Oath of Office - Jr. Student Representative
4. Public Comment
A. Public Comment
5. Reports
A. Race & Equity Update
B. COVID-19 Update
6. Consent Agenda
A. Approval of Minutes from the June 28, 2022 Regular Board Meeting
B. Approval of Minutes from the July 9, 2022 Special Saturday Board Meeting
C. Approval of Minutes from the July 9, 2022 Special Board Meeting
D. Approval of Minutes from the July 12, 2022 Public Hearing
E. Approval of Minutes from the July 12, 2022 Special Board Meeting
F. Approval of Minutes from the July 12, 2022 Regular Board Meeting
G. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON)
7. Board Discussion
A. 22-23 Budget Review
B. Board Calendar - 22-23
C. Taskforce and Committees
8. Questions Only - Presentations
A. Communication Plan
B. Board Policies No. 2161 and No. 3246 - First Read
C. Early Withdrawal Report – Policy 3123
D. AA Degrees
E. Quarterly Grants Update
F. Discipline Data
G. CEE Student, Parent & Staff Suvery - Data and Analysis
9. Presentations
10. Action Items
A. Approval of Human Resources Staffing Report
B. Approval of Donation - Kavage Family Trust
11. Public Comment
A. Public Comment
12. Executive Session
13. Adjourn
A. Adjourn
Minutes
1. Call To Order
A. Call to Order
Director Larson called the meeting to order at 6:30 p.m.
B. Flag Salute
Director Larson led the room in the Pledge of Allegiance.
C. Roll Call
Director Larson called Roll Call.
Board Directors Present:
Director Larson
President Hoover
Director Morris
Director Bolerjack
Board Directors Absent:
None
D. Welcome Guests
Director Larson welcomed guests.
Guests:
Dr. Flip Herndon
Deborah Kohr
Carrie Marting
Liliana Cardenas
Michael Croyle
Dr. Millicent Borishade
Aaron Draganov
Veronica Birdsong
Jeff Baker
Duane Meyer
Terra Dupont
Jonathan Joseph
Jennifer Jones
Silvia Dicus
Khanh Vy Le
Joe Camacho
Stephanie Chen
Sharon Shipman
Fasika TesTesfay
Austin Matautia
Maeve Willard
Perry Willard
Van Le
Gavin Parent
Khanh Le
E. Welcome Message - Director Larson
Director Larson shared the welcome agreements.
F. Land Recognition - Director Larson
Director Larson shared the Land Acknowledgement.
2. Approval of Agenda
A. Approval of the Agenda for the August 9, 2022 Regular Board Meeting
Director Bolerjack made a motion to approve the agenda for the August 9, 2022 Regular Board Meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
3. Oath of Office
A. Oath of Office - Jr. Student Representative
Dr. Herndon conducted the Oath of Office for Jr. Student Representative (Dennis) Bao Nguyen.
4. Public Comment
A. Public Comment
Director Larson called for Public Comments.
Maeve Willard - FHS Student - I am currently a rising junior. As a female LGBTQIA+ student and sexual assault survivor, the topic of sexual assault and sexual harassment greatly concerns me. I have been catcalled, followed, touched, and grabbed in our school's hallways. These occurrences have impeded on my learning ability and greatly impacted my mental health. Coming to school to learn and instead being threatened with violence is a great issue that has fallen onto Foster. The school doesn't feel safe anymore and it has become an unhealthy learning environment. I am here today asking for your help in changing this fact by establishing an official Title 9 task force. As it would make our school a safe place for students and staff. What that would look like is a diverse group of parents, teachers, and students who have experience with Title 9 or sexual harrassment, that know about the challenges student are facing, who actively address and remove said challenges while including prevent, as well as people who pass an application, receive and understand training before becoming an official member of the task force.
Fasika Tesfay - FHE Student - I am currently a rising junior. As a female student of color, the topic of sexual harassment and sexual assault greatly concerns me. The first time I heard about sexual assault was when students are telling their stories about sexual assault and harassment on the day of the protest that happened at Foster High School. As I got to hear many student stories of how they have been harassed, I started to get scared, scared that something will happen to me. From then o, I didn't feel safe at school. How could students focus on their education, when they are too busy worrying about their safety? So today I am asking you to form an official Title 09 task force by working with a diverse group of people, who have experience with Title 9 and who know about the challenges students are facing. Who would receive and understand training before becoming an official member of the task force. Making this happen will provide students with fair access to a safe learning environment.
Austin Matautia - FHS Student - I am currently a rising junior. As a member of the LGBTQ community and a victim of sexual assault, the topic of sexual assault and sexual harassment has a great impact on me. Title 0 should be enforced in our learning environment so scholars k nw that they can get their education in a safe environment. One out of 10 students experiences sexual harassment in school 56% of girls have been sexually harassed. 40% of boys have been sexually harassed. There are roughly 830 scholars at Foster and by these percentages, there are essentially many scholars who have been sexually harassed or sexually assaulted during school hours. Take into consideration that Title 9 could be our gateway into having more trust and accountability in our school. We scholars do not have that yet with Foster, so I hope that when you listen to us, you decide to help.
5. Reports
A. Race & Equity Update
Dr. Herndon reported on several updates. A Title 9 task force should be established. He met with PSESD to discuss our third year of work with them. We are looking at three areas:
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Leadership Team - site-based and central office leaders - support in the strategic plan, race & equity tool implementation - will meet four (4) times a year.
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Building Race and Equity Leads - work with the teams and the district team - will meet monthly.
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Executive leadership - will meet monthly.
Preside Hoover requested a monthly Board update on update each month on all of these components. Dr. Herndon shared that there will be other people from the team sharing information for the report.
Dr. Herndon shared that we are looking to complete the hiring of the Race & Equity TOSA soon, hopefully before the school year starts.
B. COVID-19 Update
Dr. Herndon reported on several items. There are new updated guidelines from King County Department of Health. At first glance, the updated guidelines are similiar to the guidelines we recieved at the end of the school year. We will review to pick up any nuances. We will be communicating out the new protocols and COVID plan within the next week or two, and then again a week before school. It will be on our website, and sent to students and families in various languages.
Dr. Herndon shared that we will host a Vaccination Clinic on August 17th. The clinic will provide all immunizations required for school attendance as well as COVID vaccination and boosters. We also have a registration event scheduled in conjunction with the Vaccination Clinic. Director Bolerjack requested flyers for the Tukwila Food Pantry.
President Hoover noted that the new guidelines show required case notification for schools and after-school programs. What will be different this year considering the current transmission rates? In addition, the Board has requested a detailed plan that is incorporated to some degree in the communication plan. There is value in outlining the rules, specifically when there is a positive case of COVID, to ensure that we are meeting that requirement. Dr. Herndon shared that the health team will be reviewing and identifying the rules, etc. We have this scheduled for review for the August 23rd Board meeting.
6. Consent Agenda
A. Approval of Minutes from the June 28, 2022 Regular Board Meeting
B. Approval of Minutes from the July 9, 2022 Special Saturday Board Meeting
C. Approval of Minutes from the July 9, 2022 Special Board Meeting
D. Approval of Minutes from the July 12, 2022 Public Hearing
E. Approval of Minutes from the July 12, 2022 Special Board Meeting
F. Approval of Minutes from the July 12, 2022 Regular Board Meeting
G. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON)
Director Bolerjack made a motion to approve the Consent Agenda.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
7. Board Discussion
A. 22-23 Budget Review
Veronica Birdsong, Chief Financial Officer provided a high-level review. We are fast approaching the deadline. We are currently in bargaining with the TEA which could impact the budget. Inflators are included in the draft budget at this time. This is standard as we are continuing to bargain, and this will prevent a budget extension. This budget is still a work in progress. In addition, the budget community forums will be held this week and next week. The budget will be updated with feedback received.
Jr. Student Representative Nguyen asked if there will be free lunches this year for all students. Ms. Birdsong shared that the school district will be providing free lunches for all students.
Director Larson asked what social and emotional positions are we funding with ESSER dollars? This is an opportunity for us to use the ESSER funding to pre-load those positions. There is a high need for more social-emotional supports at elementary schools.
Director Larson asked about the ending fund balance. Is the current estimate 6% or 4.4%? Ms. Birdsong shared that as of June, it looks like 4.4%. That could change by the end of July as we close out p.o.'s etc. The numbers will fluctuate and change.
Director Larson shared that the BERC group looked at our ARTS program and they had several recommendations. Where are we in the process of evaluating the recommendations from the report and how will it impact the budget? Ms. Birdsong shared the recommendation for year 1 is hiring a theater specialist, and year 2 is to implement the art teachers. This is a three-year plan. So we will implement the theater specialist, and after the first year, we will review the impact and sustainability.
Director Larson would like to see the 3-year plan regarding the ARTS recommendations.
Director Larson shared that the legislature passed a law last year called language access which will require our district to have a full-time language access person or record the number of hours doing language access tasks, by 2023. We have one year, as it starts the 23-24 school year. We need to figure out how we are going to do this within our existing funding.
Director Larson shared that he is getting nervous as there are a lot of items that need to be filled in, and by the end of August, we won't have enough time to review. In the future, we need to be in front of the curve.
B. Board Calendar - 22-23
The Board reviewed the 22-23 working calendar, which shows the dates, locations and times of the 22-23 Board meetings.
Add Board retreat place holder - October / November
Director Larson shared that we are still in the process of looking for a Board Director for District Area 3. If you are interested, and live within District Area 3 and are a registered voter, please consider applying for the position. If you know of someone who meets these requirements and may be interested, please share this information.
C. Taskforce and Committees
President Hoover shared that she has been doing some work with students and staff centered around gender-inclusive practices, a sense of belonging, inclusiveness, and safety at school. there is a need to have a deeper understanding and get recommendations from our community. She would like to start the discussion on forming a task force for several issues, including:
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Title 9
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Gender Inclusive
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Stay in School
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Enrollment
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Data - enhancement and expansion of sources of data
In the review of the policy, a proposal will need to be drafted and presented to the Board of Directors for approval. Upon approval, the task force can be created to work on specific issues as stated in the proposal. Dr. Herndon shared that he would work with President Hoover on drafting a proposal to bring to the Board for review and approval. President Hoover shared that she would like to bring forth a proposal to look at both gender and Title 9 together.
Director Bolerjack shared that she would like to work with the enrollment task force.
8. Questions Only - Presentations
A. Communication Plan
Director Morris thanked Ms. Marting for the remarkable job in the short amount of time here.
Director Larson shared that he will send the language access bill to Ms. Marting for further clarification. The bill provides specific guidelines for districts. It would be great if we were ready for it.
President Hoover thanked Ms. Marting for the work she has done. She appreciated seeing the plan and the thoughtfulness that was put into the plan. Where are you at in identifying the communication leads? Ms. Marting shared that the Principals have candidates in mind, with the exception of Thorndyke, as this school currently does not have a principal. We should have the communication leads in place by the start of school.
Director Larson commented on the goal to increase enrollment and what the benchmark measure would be. Director Larson suggested that it could be something as simple as enrollment today and then look at it going forward.
B. Board Policies No. 2161 and No. 3246 - First Read
C. Early Withdrawal Report – Policy 3123
Director Bolerjack commented on how hard it is to know what is going on as we don't have a lot of information and not sure the numbers tell us the whole story.
Director Larson would like to know if a student transfers out of the district, is it because they moved?
President Hoover requested a more comprehensive report, but understand we don't have that information. So what is the plan? What is the strategy? Director Larson shared that it will probably be a multi-layered strategy, i.e. dual language, communication, CTE, etc.
Director Bolerjack commented that teachers have the information as to why students leave, and we need to access that information.
This would be an excellent issue for a taskforce. Expanding the data from beyond just the current data.
D. AA Degrees
E. Quarterly Grants Update
Director Larson commented that she appreciated the two new columns that were recently added to the grant report. Director Bolerjack asked if the annual grants are renewed. Ms. Birdsong replied that yes, they are renewed annually.
President Hoover commented that we need more social workers and counselors. In looking at the ESSER funding, and the two (2) TOSA positions, why are we funding these positions as part-time? Ms. Birdsong replied that this was part of a collective effort, we are funding for the now, and then will reassess, i.e. quarantine specialists, etc.
F. Discipline Data
Director Bolerjack asked why are we using "no recess" as a discipline piece. Dr. Herndon replied that we can have a conversation with principals.
President Hoover commented that there is a need for more expansive gender options selections besides male, female and other. No one wants to be considered "other". We need to get these options added to forms, tests, etc. and we need to work with the data companies and push for additional selections regarding gender.
G. CEE Student, Parent & Staff Survey - Data and Analysis
President Hoover asked what was the process for determining which components of the CEE data were most important and why/how did you choose which ones to present? It is a 730-page report and was condensed down to an eight-page report. Mr. Baker shared that the information given was determined on previous input and feedback from the Board, as well as information given in the previous year, and questions from the Board regarding the previous year's report. The Board requested that the full report is uploaded to google drive and shared among the Board Directors and Student Representatives.
CEE will be working with the principals and aligning it to the strategic plan work. The Board requested a report back from the buildings as to what was done with the data.
9. Presentations
There were no presentations.
10. Action Items
A. Approval of Human Resources Staffing Report
Director Bolerjack made a motion to approve the Human Resources Staffing Report.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
B. Approval of Donation - Kavage Family Trust
Director Bolerjack made a motion to approve a donation - Davage Family Trust.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
11. Public Comment
A. Public Comment
Director Larson called for public comment.
George Willard - Parent - Expressed gratitude to this Board and District for putting the students' needs upfront.
12. Executive Session
There were no items for Executive Session.
13. Adjourn
A. Adjourn
Director Bolerjack made a motion to adjourn the Regular Board Meeting.
Director Morris seconded the motion.
All voted in favor of the motion.
The motion carried.
Director Larson adjourned the meeting at 8:09 p.m.