Archived Board Meetings

Meeting Dates 23-24

For complete agendas, including attachments, visit the Board Docs site.

Board Work Session

Agenda

Tuesday, August 13, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Alex Brewster
********************************************************************************
District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Discussion Items

A. Board Calendar - 2024-2025

B. Operating Principles

C. Strategic Plan Update - Review

4. Public Comment

A. Public Comment Protocol

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 3:00 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Kruller

Director Proctor

Board Directors Absent:

President Hoover

Vice President Simpson

Student Representatives Present:

Alex Brewster

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Naomi Byrdo

Scott Whitbeck

Gerrit - Phone

Courtney Martinez

Doc

Joe Camacho

2. Approval of Agenda

A. Approval of Agenda

Director Proctor made a motion to approve the agenda.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. Board Calendar - 2024-2025

The Board reviewed and provided feedback on the DRAFT Board calendar.

Director Larson shared that he would like an additional board director to meet with EA Kohr and discuss the policies/reports listed in the BOD priorities document.

Director Larson commented on the Board Presentation calendar regarding the budget development process. Currently, the budget development process is scheduled for March. He shared that he would like that process to start at the beginning of the year. This would be a process in which we collect student and community input throughout the year, i.e. Student Advisory Committee, Parent Advisory Committee, BSU, etc. Additionally, he shared that the SIPs, strategic plan and budget need to be more tightly connected. He also would like to have high-level education on the budget throughout the year, including the equity in funding information. This information should be posted on the website as well.

Dr. Pedroza shared that based on the feedback received, a budget engagement plan will be shared with the Board at the first meeting in September. At the March meeting, the Board will review the input and feedback received from engagement with students, families, community, etc. in relation to the budget.

Director Kruller commented that the Board needs to have eight to ten questions/areas of focus for budget feedback.

Director Larson asked if we were able to look at the hits on the website to see how many people had looked at the budget information. Director Brydo shared that she is working on getting this information.

Changes to the BOD priorities document:

College in High School - Add to FHS report
LRC2 Classroom - Add to Special Education Update
Remove the Achievement Index report - obsolete
Policy 6810 - Energy Management Education - Add to the Maint./Operations/Capital Projects update. The Board will need to change the policy to reflect additional changes.
Policy 6801- Look for OSPI resolution
Policy 6640 - Retire policy
Policy 6600 - Clean up policy
Policy 6550 - Review and possible rewrite of policy

B. Operating Principles

Director Larson shared a quick overview of the history of this document.

Changes included:

Consistent capitalization for titles, i.e. Superintendent, etc.
Add the four agreements in Courageous Conversations to the document.
Under Accountability add "The Board will honor and conform to the Open Public Meetings Act regulations".
Under Accountability add Ethical Conduct: "The board commits to upholding the highest standards of ethical conduct, making sure that decisions and actions are made in the best interest of students, free from conflicts of interest or personal gain." Refer to existing policies in the Board handbook to align this statement better with the existing policies. Neither a school Board Director nor a district officer (such as the Superintendent), may benefit directly or indirectly, in any contract made by, through or under the supervision of the Directors or the Superintendent, except as provided in Policy 1610.
Under Meeting Conduct add "Board members will actively listen to all presentations and discussions".
Under Communication add "All communications to, along with any responses representing the Board will immediately be shared with all Board members. In matters where content contains protected information, high-level talking points will be supplied to all Board members".

Director Kruller commented that in the Board Operating Agreement (BOA) Communications section nothing addresses Board responses to/interaction with the public. There are many one-way communication paths that flow from the public to communicate with the TSD Board. Communication is a two-way process. The BOA should contain language setting expectations on shared knowledge of communications to the Board and any responses made by Board leaders or on behalf of the Board. Similarly, shared knowledge of approaching public engagement events - along with either coordinated appearances that avoid OPMA requirements or publish per the requirements that a Board quorum or more will appear at a public event needs to be routinely addressed. Board Handbook materials and any associated policies need to be updated and approved. Start with Board communications first. Policy on Board Communications needs to be compared, reconciled to contain the same language, and approved by the Board as soon as possible.

C. Strategic Plan Update - Review

Superintendent Pedroza shared a brief overview and history of the 23-24 Strategic Plan.

Changes included:

Add TSD Anti-Racist Statement in the plan
Start collecting street-level data for all goals - SIPs
Value statement - safety, health, and basic needs met
Some of the goals need to be disaggregated further for better clarity and focus,i.e. - growth tracked effectively, students two or more grade levels behind, etc.
Targeted universalism
MLL status - an average of five years - prioritize year-over-year reduction of students in MLL programs.
Bullying - cyber - SWIS, safe reporting (anonymous), survey tailored to TSD. Enhance tracking of HIB reports, including cyberbullying. Consider involving Belong Partners in this effort.
All staff - 100% attendance - acknowledge that most 100% goals may be unrealistic. Instead, emphasize progress reporting, particularly for Multilingual Learners (MLL)
Clarify how civic engagement will be measured within the strategic plan.
Review if all listed goals are realistic and achievable
Ensure consistent alignment and language across all related documents.
Divisified data collection - explore diverse methods of data collection.
Develop strategies to gather feedback from staff and assess their buy-in to the strategic plan.

4. Public Comment

A. Public Comment

Director Larson called for Public Comments.

There were no public comments.

5. Adjourn

A. Adjourn

Director Proctor made a motion to adjourn the Board Work Session.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 5:19 p.m.

Public Hearing

Recording

Agenda

Tuesday, August 13, 2024

Public Hearing (5:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Alex Brewster
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Administration Building - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Hearing

A. 2024-2025 Budget

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the Public Hearing to order at 5:30 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors present:

President Hoover

Director Larson

Director Kruller

Director Proctor

Board Directors absent:

Director Simpson

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Amy Fleming

Naomi Byrdo

Joe Camacho

Pam Bila

Doc

Grace Saturnino

2. Public Hearing

A. 2024-2025 Budget

Director Larson called for Public Comments on the 2024-2025 Budget.

Joe Camacho - FHS Staff - Shared the following questions with the Board regarding the 24-25 budget:

1. With the addition of activities 23, 26, and 73 to the allowed expenditures for CTE what impacts can we expect to the CTE program and budget? (Principals Office, Health and Related Services, information services)

CFO Fleming shared that at this time we anticipate minimal impact. In previous years, we were charging a portion of principal to activity 21 (supervision) since activity 23 (principal) was not open. This was a common practice for all school districts around the state.

2. Page 15 of the 24-25 budget shows a decrease in the vocational education budget- what caused the decrease and what impacts do you anticipate this will have?

CFO Fleming shared that the CTE funding is directly tied to total enrollment of the district. Because we have anticipated enrollment loss compared to 23-24, CTE funding is lower.

3. What is the percentage of the carry-over limitation for CTE?

CFO Fleming shared that the carry-over limitation for CTE is 10%.

4. What happens to funds that are carried over? Are those funds still restricted by the CTE expenditure limitations?

CFO Fleming shared that CTE funds that are carried over can only be spent on CTE-related expenditures in the following year. We are not allowed to spend carryover on any other expenditure category.

5. What is the limit for indirect costs that can be charged to CTE?

CFO Fleming shared that the limit for indirect costs that can be charged to CTE is 5%.

6. What does restricted revenue mean?

CFO Fleming shared that restricted revenue means the revenue can only be used for its intended purpose. That means the revenue we receive for CTE can only be spent on CTE-eligible expenditures.

3. Adjourn

A. Adjourn

Director Kruller made a motion to adjourn the Board Work Session.

Director Hoover seconded the motion

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the Public Hearing at 6:00 p.m.

July 23, 2024

Regular Board Meeting

Recording

Agenda

Tuesday, July 23, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Hybrid Meeting via Zoom and In-Person
Administration Building - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Proctor

E. Land Recognition - Director Proctor

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the July 23, 2024 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

5. Consent Agenda

A. Approval of Minutes from the June 25, 2024 Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and SIMPSON)

6. Board Discussion

A. TSD Anti-Racism Statement - Updated

B. Student Representatives - Recruitment

C. Board Calendar - 2024-2025

D. 2024-2025 Budget

7. Questions Only - Presentations

A. Monthly Financial Statement - June 2024

B. Superintendent Student Advisory Committee Update

C. 2023-2024 Financial Forecast

D. i-Ready - Final Diagnostic

E. Foster Senior Report

8. Presentations

A. Assessment Guidelines

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Principal CBA 2024-2024

C. Approval of TSD Anti-Racism Statement

D. Approval of Donation - Somali Cultural Center

E. Approval of Interfund Loan

10. Public Comment

A. Public Comment

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Kruller

Director Simpson

Director Proctor

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Aaron Draganov

Scott Whitbeck

Amy Fleming

Andra Maughan

Naomi Byrdo

Danielle Eastman

Joe Camacho

Maricel Haessig

Grace Saturnino

Courtney Martinez

JR Lorca

Duane Meyer

Susie Kelly

Liliana Cardenas

D. Welcome Message - Director Proctor

Director Proctor shared the Community Agreements.

E. Land Recognition - Director Proctor

President Hoover conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the Room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the July 23, 2024 Regular Board Meeting

President Hoover requested Agenda Item 7.B - Superintendent Student Advisory Update and Agenda Item 7.E - Foster Senior Report are tabled and moved to the August 27, 2024 Board Meeting.

Director Kruller made a motion to approve the Agenda for the July 23, 2024 Board meeting as amended.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments

4. Reports

A. Student Representatives Report

No Report

B. Superintendent Report

Happy end of July! This is a slower month for the district, with schools closed except for summer programming. I have a few updates for the community.

Updates:

Welcome Dr. Jessica Proctor who will serve as our Director of PreK-12 and Multilingual Services.
Welcome Brent Nichols, Director of Food Services – Chartwells
Sincere thanks to Trevor Watts who served in this role for several years.
Summer programming ends this Thursday at Cascade View and Foster High School. The family showcase at Cascade View is at 11:30am on Thursday.
Summer food program will also be there to provide breakfast and lunch for children up to age 18 years. Any families needing meals before or after summer school can call our office to find out where they can find food after this week in the community or check our website with the information look under SUMMER RESOURCE GUIDE.
Our district offices are closed on Friday until August 9th then be back full weeks starting August 12th.
We will be at the City of Tukwila Touch a Truck event this Saturday to pass out enrollment information! We will be there at 10am!!!
Foster HS Registration Day will be Friday, August 23 – mark your calendars.
Tukwila Parks and Rec End of Summer Bash is August 30th from 6-7 at the Community Center.

We are excited to welcome back our families and students for the fall.

C. Board of Directors Report

Director Larson reported on several items. He attended the One America celebration at the community center. This organization focuses on dual language and immigration rights. He shared that they are a very effective legislative advocacy group and have advocated previously for permanent residents to be on school boards. Currently, U.S. citizenship is a requirement to be on a school board. He asked about the progress of removing the U.S. citizenship requirement. They shared that they have not been successful as there are people in the legislature who are opposing it based on that "it's the slippery slope" argument meaning if they do this for school boards, then other positions will also request this, which doesn't make a lot of sense. Director Larson shared that we would be in support of this, and hopefully, they can find the right person to push this into approval.

Director Proctor attended the 3rd annual Juneteenth Celebration. It was a phenomenal event. It was good to be there, and good to be on the program and he is looking forward to working with the City again on this event.

Director Hoover - No report.

Director Simpson - No report

Director Kruller reported on attending the Juneteenth Celebration. She shared that this year had the biggest attendance ever. She shared that Director Proctor's message was great! She shared that as a stagehand, she works with various groups, one of which is Climate Pledge Arenda. CPA shared messages that they are trying to work out grants for youth groups in the Arts. She shared the information with Dr. Pedroza and Director Larson as this is a possible funding source for band and theater. It was noted that one of the requirements is to use the grant to enhance neighborhoods around the CPA, however, Director Kruller shared that she is still going to apply for the grant. She does need to know the amount of money spent on band and theater last year so she can make that ask. Tukwila Children's Foundation (TCF) has progressed on a grant through BECU. They advanced us and we were selected to move forward to the next step.

Director Proctor shared that he had two 2) meetings with Seattle Theater, shared the financial position we were in, and asked if they would partner with us, which they seemed open to. Dr. Pedroza shared that she would email Director Proctor for additional details and contact information.

5. Consent Agenda

A. Approval of Minutes from the June 25, 2024 Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and SIMPSON)

Director Kruller made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. TSD Anti-Racism Statement - Updated

The Board reviewed the updated statement.

Director Kruller requested punctuation corrections.

B. Student Representatives - Recruitment

President Hoover provided an overview of the history of the student reps to the Board and our current process. In the past, we have often seen that as the Jr. representative becomes a senior, their life gets more busy, i.e., engaging in senior activities, preparing for graduation and next steps, etc. We have been thinking about expanding the role(s) of the student representative to include a sophomore representative. This would allow another student voice, as well as more time on the board for students, etc. Additionally, the expanding of these positions would ensure that we have a minimum of two (2) students at Board meetings.

The Board agreed to add a sophomore representative. The policy and procedure will need to be updated to reflect this change as well as adding an Advisory Vote for student representatives.

C. Board Calendar - 2024-2025

Director Kruller requested all changes be highlighted for easier reference.

Director Larson requested the following topics be added:

Add long-term facilities plan
Maintenance & Operations Update - include lead levels in the water and provide air quality/ventilation information
Add a Winterization update - are we prepared for freezing temp, what preparations have been or will be completed, etc.
Asset Prevention Plan - Follow up on what this is.
Capital Projects Plan - September report to include information on capital projects status, playground equipment that was replaced, solar panels, etc.
ARTS report - what programs do we have in place, where are we going, etc.
Profile of a Graduate - Dr. Pedroza shared that this is part of the strategic plan and the team is still working on this.
SIPs - include last year's goals and report on where schools are on those goals, i.e. what goals were met, which ones weren't, why?
Annual Organization - remove Legislative Representative as this is done in June on even-numbered years.
Budget Process - including how we are getting community input, more transparency with staff cuts, and input on transparency from the Student Advisory Board.

President Hoover requested the Board Directors look at the BOD priorities, reports, policies, and "legacy" reports and to make a list of those items and send to Dr. Pedroza. Additionally, Dr. Pedroza's team will identify a few that they believe could be removed. This would provide more context for discussion at the next Board meeting.

D. 2024-2025 Budget

Director Larson commented that there were two (2) sections missing. One is the Board Budget Priorities document. It is important to include this document in the budget documents as it provides the community with a clear understanding of where the Board is focusing funding. Director Larson asked why this document was not included in the budget documents. CFO Fleming shared that she could not find clear documentation on Board Budget Priorities. There were several conversations on budget priorities, but could not find a finalized, approved document.

The other section missing is the Enrichment section. Director Larson shared that this section includes the local levy dollars and where the funding is used. This section is important as taxpayers can see where their tax dollars are being spent. Additionally, Director Larson looks at this information from an advocacy perspective as it shows what we are spending locally and track the difference between state funding and local funding. CFO Fleming shared that she would add this section back in to the budget presentation.

Director Larson commented that we need to capture the true financial position, including inter-fund loan(s).

Director Simpson asked why were invoices from April and May held back for payment. The total for these invoices are $600K and we are now having to take an interfund loan again. Where was the breakdown in the process? CFO Fleming shared that there was some confusion in the conversations with our insurance company and the adjuster and what needed to be paid. This was the explanation given as to why the invoices were not paid. She shared that additional conversations occurred regarding the process and to make sure that all of our bills are turned in timely, especially because of the cash flow situation that we are currently in so that we can monitor our cash.

7. Questions Only - Presentations

A. Monthly Financial Statement - June 2024

Director Larson asked what is the plan for spending the $2.2 million of ESSER III funding. CFO Fleming shared that this funding is encumbered for July and August salaries, all summer school costs, etc. Additionally, we have until September 30th if needed to get the money spent.

B. Superintendent Student Advisory Committee Update

This item was tabled to the August 27, 2024 Board Meeting.

C. 2023-2024 Financial Forecast

. i-Ready - Final Diagnostic

Director Larson shared that he wants to see stretch growth data. We continually talk about proficiency, but we do need to see and talk about the growth data. He understands that it is being worked on. Dr. Pedroza shared that a meeting needs to be scheduled to discuss the exact data needed, the best way to report the information, etc. CAO Whitbeck shared that July is the earliest that we would have data. There is some information about growth. It basically shows that there is not a significant difference in growth rate between students.

Director Simpson shared that he would like to visit the school(s) when the test is happening to understand how the testing works, etc.

E. Foster Senior Report

This item was tabled to the August 27, 2024 meeting.

8. Presentations

A. Assessment Guidelines

CAO Whitbeck shared the assessment document, which contains information on all of the assessments that are planned for the coming year, past assessments, and assessments that are currently being "retired" and. The document also includes mandatory state, federal and district assessments and languages offered for testing. Additionally, college testing was included.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Principal CBA 2024-2025

Director Larson made a motion to approve the Principal CBA 2024-2025.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of TSD Anti-Racism Statement

Director Kruller made a motion to approve the TSD Anti-Racism Statement.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Donation - Somali Cultural Center

Director Proctor made a motion to approve Donation - Somali Cultural Center.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Interfund Loan

Director Larson made a motion to approve Resolution No. 952 - Approval of Interfund Loan.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

The Board requested an August status update regarding the loan being paid off.

10. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Proctor made a motion to adjourn the Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:05 p.m.

June 25, 2024

Recording

Agenda

Tuesday, June 25, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Virtual Meeting via Zoom and In-Person
Administration Building - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Proctor

E. Land Recognition - Director Proctor

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the June 25, 2024 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

5. Consent Agenda

A. Approval of Minutes from the May 28, 2024 Board Meeting

B. Approval of Minutes from the June 8, 2024 Special Saturday Board Meeting

C. Approval of Minutes from the June 11, 2024 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER AND SIMPSON))

6. Board Discussion

A. Superintendent Contract

B. Board Meeting Calendar - 24-25

C. TSD Anti-Racism Statement - For Review

7. Questions Only - Presentations

A. Monthly Financial Statement - May 2024

B. 2023-2024 Financial Forecast

C. Chronic Absenteeism

D. Summer School Update

E. McKinney - Vento Update

F. WA Kids Report

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Superintendent Contract

C. Approval of Food Services Contract

D. Approval of Tukwila School District Anti-Racism Statement

E. Approval of Out of State Travel Request - Annual National Association for Education Homeless Children and Youth Conf - Orlando, FL - November 15-20, 2024

F. Approval of Donation - Pine Lake Middle School

G. Approval of Donation - Ellison Foundation

10. Public Comment

A. Public Comment

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Kruller

Director Simpson

Director Larson

Board Directors Absent:

Director Proctor

Student Representatives Present:

Alex Brewster

Dennis Bao Nguyen

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

Guests:

Dr. Concie Pedroza

Deborah Kohr

Joe Camacho

Scott Whitbeck

Naomi Byrdo

Amy Fleming

Aaron Draganov

Courtney Martinez

Robin Allsopp

Silvia Dicus Mora

Maricel Haessig

Terra DuPont

Duane Meyer

Sue Lane

Trevor Watt

Brandon Eastman

Danielle Eastman

Julie Herdt

Maryan Abdow

Amanda Foster

D. Welcome Message - Director Proctor

President Hoover shared the Welcome Message.

E. Land Recognition - Director Proctor

President Hoover conducted the Land Acknowledgement

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the June 25, 2024 Regular Board Meeting

Director Simpson made a motion to approve the agenda for June 25, 2024 Regular Board Meeting.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comments.

President Hoover read the following comment received via email:

Courtney Burns Cadigan - Parent - I am a parent of a Tukwila Elementary School student. This school is wonderful thanks to all of the hard-working and dedicated staff and community. I’d like to advocate for keeping the Library teacher positions in the Elementary schools. Library time is a very valuable aspect of education, especially for children learning to read. Being read to and exposed to new books and ideas through the library can spark interest and excitement for young children. Without the librarians helping to facilitate that time intentionally, I feel that an important aspect of the educational experience would be missing. I appreciate that the board is having to make difficult decisions. The amount of classroom teaching positions that are being cut is alarming, especially as class sizes continued to grow during the last year. Please reconsider eliminating more teachers from our schools. Thank you very much!

4. Reports

A. Student Representatives Report

Jr. Rep. Brewster reported that July 15th was the final student advisory meeting for the year. We finalized the anti-racism statement and made sure that it included ideas and perspectives from all of the students in the Advisory Committee. We made sure to emphasize the importance of inclusivity and equity. Additionally, we discussed cyberbullying at Showalter Middle School and brought that to the attention of the Superintendent. At the close of the meeting, we recognized and awarded the eight participants for their contribution to the Advisory Committee throughout the year.

Sr. Rep. Nguyen - No report

B. Superintendent Report

Dr. Pedroza shared the following updates:

Happy Summer for everyone in the community! I have a few updates for the community.

Updates:

Congratulations to all of the graduates for the class of 2024! It was wonderful to see all of the families and community members. Thank you to the board and the City of Tukwila Mayor McLeod for all of your support. Special thanks to the Foster administrators and staff who created a memorable event.
This summer, we welcome our new Foster High School Assistant Principal Jimnie Lorca, we are excited for him to join our team.
Summer programming begins July 8th at Cascade View and Foster High School.
Summer food program will also be there to provide breakfast and lunch for children up to age 18 years. Any families needing meals before or after summer school can call our office to find out where they can in our area.
Our district offices are closed on Friday until August 9th to help with maintenance.
Enrollment packets will be accepted at our district administration building this summer and in mid-August, enrollment packets will also be accepted in our schools.
Budget Community forums, letters to our legislatures, and frequently asked questions are posted on our webpage for families who want to learn more.

I want to wish our staff, students, and families a wonderful summer break!

C. Board of Directors Report

Director Kruller shared that she is a Rotary member and attended the senior awards. It was a great event and approximately $25,000 was raised. She shared that four (4) students received solid scholarships. She attended the FHS graduation at ShoWare. She shared that the new paint job in the parking lot looks great. This is a great start for safety. We need to have the curbs painted as well as there are still cones out. Perhaps we can push a little on the City to fast-track this as it is a safety concern. She mentioned that the fences at Cascade View are much taller than at the other two (2) elementary schools and kids cant access the playground. She would like to add this to our discussion on our long-term facility plan

Director Simpson - No report

President Hoover shared that they attended graduation and was able to pass out diplomas. Thank you to the FHS team for organizing. Although there were some challenges, the benefits, i.e. all of the student's family can attend, definitely outweigh some of the challenges. At the recent Saturday session, the Board focused on their work and were able to establish a few goals which we will put forth for approval at our August meeting. The Board's goals will align with the district's goals. They shared they joined the conversation for the Tukwila promise, which supports our scholars being able to have access to two years of higher education. This is in partnership with the City of Tukwila.

Director Larson reported on attending the Superintendent Student Advisory Committee. The group collaborated on the anti-racism statement which he shared is a high-quality product that the Board will be looking at and discussing later in this meeting. He shared several pieces of data on the most current graduated class. Highlights included two-thirds of the students receiving a college-bound scholarship, $7.5 million received in other scholarships, and 20% of the students had the Seal of Biliteracy. This was an outstanding class of 2024. Director Larson shared updates on the upcoming legislative session as this is an election year. One issue is equity in funding. Director Larson acknowledged and thanked Andra Maughan for her work on the Safety net funding coming to the district. This is the highest amount the district has received. Director Larson commented on the theater program. We are losing our theater teacher, however, the choir teacher will be taking on the theater program. The new teacher has phenomenal plans for the program and several ideas for keeping the program in place.

President Hoover presented Sr. Rep Nguyen with a plaque for his two years of service on the Board. The Board acknowledged and thanked Sr. Rep Nguyen for his contributions.

5. Consent Agenda

A. Approval of Minutes from the May 28, 2024 Board Meeting

B. Approval of Minutes from the June 8, 2024 Special Saturday Board Meeting

C. Approval of Minutes from the June 11, 2024 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER AND SIMPSON))

Director Kruller made a motion to approve the Consent Agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Superintendent Contract

As requested, an anti-racism statement was added to the Superintendent's contract, Section 4.2. There were no additional changes.

B. Board Meeting Calendar

Last year, the Board made several updates to the meeting calendar, including shifting the meeting structure. This year was the first time we had a board work session and a regular meeting rather than two regular board meetings and work sessions. In addition, we spread out Saturday meetings to happen quarterly instead of monthly. The admin team is currently working on the 24-25 board presentation calendar so that after we approve the board meeting calendar, they will be able to identify what are the best presentations at the right time across the span of the school year. This will provide the Board with complete information, i.e. data, etc. to help inform their decisions. The intent of this discussion is to get feedback on the meeting structure as it sits this year and to discuss any changes, especially around Saturday meetings.

Director Larson shared that the current meeting schedule is great.

Director Kruller shared that the current meeting schedule is great and the strategies are good. She shared she has concerns that the Board does not have diversity representative of the community. She asked if the Board has gone out to the community to get their thoughts on becoming a board director, and what would be needed for them to consider becoming a board director. President Hoover shared that the Board has talked to families and parents about becoming a board director, i.e. open house, PTAs, working with the PSESD, advocacy to remove citizenship as a requirement, authentic diversity - translator, translated materials, etc. One of the reasons we changed the meeting structure was to lessen the amount of time spent at board meetings. There is a board director election in 2025 and they shared they would love to partner with Director Kruller to brainstorm some strategies.

Ideas that were shared to engage the community:

Visit schools at lunchtime
Town hall - listening session
Consideration for time, amount of work required
Family night - daycare, food, liaisons

President Hoover shared that they will connect with Director Proctor for input on Saturday sessions.

Director Simpson shared that we need to be mindful of the amount of time needed as a Board Director. As a parent, there would have been conflicts to serve as a Board Director due to family obligations and work schedules.

The Board will continue the discussion at the July 23, 2024 Meeting.

C. TSD Anti-Racism Statement - For Review

The Board reviewed the Anti-Racism Statement. The following changes were requested:

First paragraph, second sentence, add: "in part" after "which means".
First paragraph, third sentence, add: "Below are some specific actions that we believe will support in creating an anti-racist environment."
Second paragraph, third sentence, add: "staff" at the end of the sentence "we will create safe spaces for".

This document will be reviewed and adopted at the July 23, 2024 Board meeting.

7. Questions Only - Presentations

A. Monthly Financial Statement - May 2024

Director Larson commented on the grants report. It doesn't appear that the report is reflecting what's being spent from grants. Will this be corrected for next year? CFO Fleming shared that it will be available in reports next year. This year has been focused on the current budget, creating the 24-25 budget, etc.

B. 2023-2024 Financial Forecast

Director Larson asked if the safety net funding would be added to the next report. CFO Fleming confirmed it will be added to the next report.

Director Larson commented on our current financial situation and how we prevent this from happening again. The fund balance has always been the key number to look at. Director Larson proposed adding additional verbiage to Policy No. 6022. The current policy states we have a minimum of 6% fund balance. Director Larson suggested the following verbiage: "If the fund balance dips below zero, even for one month, it will trigger a formal action to correct the fund balance". This action could be a plan from the CFO, cost reductions, etc.

President Hoover shared that this could be something, in addition to the policy, something that we imbed in the Board Handbook so that when new Board Directors come on board, there are some quick "snapshot" of items that they should look at, i.e. information on budget, fund balance, etc.

Director Simpson would like a deeper discussion on this topic at a future meeting.

C. Chronic Absenteeism

President Hoover asked for additional understanding of when a districtwide event would be unexcused. CAO Whitbeck shared that this does not occur often. If a parent or guardian did not approve of the student being there for that. However, the student wouldn't attend unless they already have the approval from the school.

Director Larson questioned the disproportionality data in the report. CAO Whitbeck shared that date is not accurate. Director Larson will revisit when accurate data is available.

Director Larson shared his formula for figuring out disproportionality and requested that we use this for future reports. He will meet with CAO Whitbeck for further discussion.

D. Summer School Update

President Hoover asked how did we overly communicate to families and students regarding the scaled-down summer school this year and how we chose the individuals and who we were focusing on for summer school? How did we communicate with the students and families who were used to coming to summer school? Superintendent Pedroza shared in the last two years, we have used a selection process, specifically using data and MTSS processes to determine and select students for the programming. The goal is to have ample funding so all students could attend, however, in our system, it's usually LAP and Title dollars that actually are part of the funding and they have strict requirements around using this funding.

E. McKinney - Vento Update

The Board acknowledged and thanked Ms. Herdt and Ms. Abdow for their phenomenal work with students, families, and the community.

F. WA Kids Report

President Hoover requested additional information on this assessment including what this assessment is, who takes it, and is it state-mandated. CAO Whitbeck shared this is a state test for incoming kindergartens to gauge how ready they are for kindergarten standards on six (6) domains, which are listed in the report. This is a state-required test and is given within the first month of school.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Kruller made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Superintendent Contract

Director Larson made a motion to approve the Superintendent Contract.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Food Services Contract

Director Larson made a motion to approve the Food Services Contract.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Tukwila School District Anti-Racism Statement

Director Kruller made a motion to table this item to the July 23, 2024 Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Out of State Travel Request - Annual National Association for Education Homeless Children and Youth Conf - Orlando, FL - November 15-20, 2024

Director Larson made a motion to approve Out of State Travel Request - Annual National Association for Education Homeless Children and Youth Conf. - Orlando, FL - November 15-20, 2024.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Donation - Pine Lake Middle School

Director Kruller made a motion to approve Donation - Pine Lake Middle School.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson requested a thank you letter be sent on behalf of the District.

G. Approval of Donation - Ellison Foundation

Director Larson made a motion to approve Donation - Ellison Foundation.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson acknowledged and thanked Stephanie Aragon for her hard work in securing this grant.

10. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:52 p.m.

June 11, 2024

Recording

Agenda

Tuesday, June 11, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Public Comment

A. Public Comment Protocol

4. Discussion Items

A. 24-25 Update

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:01 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Kruller

Director Larson

Director Simpson

Director Proctor

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Scott Whitbeck

Aaron Draganov

Naomi Byrdo

Amy Fleming

Edna Morris

Maricel Haessig

Andra Maughan

Silvia Dicus-Mora

Carrie Marting

Duane Meyer

Dana England

Joe Camacho

Jenni Standard

Jorge Torres

Danielle Eastman

2. Approval of Agenda

A. Approval of Agenda

Director Kruller made a motion to approve the Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

4. Discussion Items

A. 24-25 Update

Dr. Pedroza presented the 24-25 Tukwila School District Plan. Highlights included:

Two (2) community forums were held in May and June. There were a lot of staff, families, and community members in attendance. This was a great discussion with a lot of good questions. The forums were recorded and will be posted on our website, along with FAQs. Thank you to all of the participants.
We are still going through this process until mid-June. There are staff waiting to hear their next steps.
Director Larson shared that he attended the community forum. One idea that came out of the community meetings was to develop a letter advocating for funding that could be sent to the legislature from community members and families. Dr. Pedroza shared that we crafted a letter similar to what the Board of Directors sent to our legislators, and we have a family letter. These letters have already been sent to communications.
This presentation is for the 2024-2025 school year. We still need to raise our fund balance, so there will be additional reductions next year.
We are in bargaining this year, which will have financial implications for 24-25.
Review of the six (6) District Race and Equity Goals.
Review of Fiscal Goals - grant for 5th-grade camp, anti-racist district, abide by binding conditions, monitor enrollment number, ensure staffing is in alignment with enrolment
Review of HR timeline for staffing reductions
District Initiatives - Universal Design for Learning and MTSS framework, Belong Partners, Boys & Girls Club and City of Tukwila Park & Recreations, Curriculum, Assessments, Horizon grant.
School Program Impacts, Mitigation Plan and Reductions
District-Wide Impacts, Mitigation Plan and Reductions
Partnerships, Mitigation Plan and Financial Impacts

Director Simpson shared that he would like to know who will be responsible for specific areas of work and will they provide updates to the Board. Dr. Pedroza shared that she is the person responsible for all of the work happening in the district currently and next year. She also shared that she will share with the Board all updates on the work being done in the district.

Director Larson would like to keep the PAC and the arts in the forefront. President Hoover would like to have a plan for sustaining it as well possibly through CTE.

Director Simpson asked for additional clarification regarding the financial impacts. Dr. Pedroza shared that she would update this presentation with total cost reductions on each page and resend it to the Board. It is important to keep in mind that this is just a snapshot.

5. Adjourn

A. Adjourn

Director Simpson made a motion to adjourn the Work Session.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

June 8, 2024

Recording

Agenda

Saturday, June 8, 2024

Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
***********************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
Transportation Building
3825 S. 128th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion Items

A. Board Self Assessment

B. Board Operating Agreements

C. Welcome Message - Review and Update

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:03 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Simpson

Director Kruller

Board Directors Absent:

Director Proctor

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Dr. Knaus

Dr. Rogers-Ard

2. Action Item

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. Board Self Assessment

The Board reviewed the self-assessment results for all five standards.

Celebrations:

Increase of 25% in Always and Most of the time in Standard 1
Increase in "base its decision on what is best for students' success"
#23 - highest it has been since 2013
Hiring retention has increased
Student achievement has increased
#47 - huge improvement over previous years results
#48 - increase as there are lots of opportunities for public comment
Advocacy has increased significantly
Clear and accurate communication
Intention with communication
Consideration for input increased

Growth Opportunities:

Onboarding for new Board directors
Communicating to community
Set written goals for the Board
Annual performance
Communicating rationale for decisions to the community
Monitor progress toward goals and outcomes of the district plan
Collaboration with other state-wide entities
Gathering input in a formalized way needs to be increased
Increase of reporting out
Process for responding to concerns, and comments was low
Long-term facilities plan in place decreased

Dr. Rogers-Ard and Dr. Knaus shared a presentation with the Board related to the WSSDA Self Assessment results.

We will be centering and focusing on questions 35, 36 and 37. As we reviewed the report, pieces were missing. There has been a significant investment in Equity Leads and Building Equity teams, and a concentrated effort around race, equity, and anti-racism in the Tukwila School District. This Board report does not address this at all. This may not be WSSDA's best practice, but it is certainly Tukwila's best practice.

Two essential questions:

In what ways will the Board support the Superintendent in implementing antiracism best practices across Tukwila School District?
In what ways will the Board publicly demonstrate individual and Board-level commitment to antiracism over the next two years?

Director Larson shared that we need to have a deeper dive into the race and equity tool kit. Dr. Rogers-Ard shared that their team did not use the race and equity toolkit in their review as they felt the toolkit had not been updated, and it doesn't speak to anti-racism. One of our recommendations to the Board is to look at the protocol, and questions that will allow for a deeper dive. There should be a question about budget, policy, etc. One of the first questions that should be asked is "Whose voice is being centered"? The second question should be "Whose voice is not represented"? Additional questions will be included in our final recommendations report. Dr. Knaus will re-send to the Board the Policies document which contains questions regarding race and equity for policy/procedure reviews.

President Hoover shared that the Board needs some type of "norms" document on how we engage with each other in a board meeting when something is said, unintended, but rooted in anti-blackness or racism. There have been times in the past that this is happenend, and it would help to have this in place to ensure that we are modeling awareness around the words that we use. They would like to create a document on some "norms" responses for when those things happen.

When moving toward anti-racism, representation is key. How is the diverse community being lifted up if they do not see themselves represented within the Board, teachers, etc? How do we see effectiveness? Effectiveness is to see diversity at the leadership role and in the teacher roles.

Board statement: By December 2024, the Board will implement practices that demonstrate our individual and collective commitment to becoming an anti-racist district.

Follow-up/Action items:

The Board of Directors will establish Board goals with statements of Racial Equity/Anti-Racism, including language from the Superintendent Student Advisory Committee - End of August 2024
Executive Assistant to research other districts' processes for committees, including how to determine which priorities they select and how they stay unified with the public.
Due to scheduling conflicts for Saturday meetings, the Board would like to consider other days/times. Executive Assistant will work on calendaring two (2) additional sessions before the end of December.
The Board of Directors will establish norms for their work together, and specific actionable approaches at a future Board Work Session. This work is to be completed by the end of September 2024. It would be valuable to have PSESD assist on this.
The Board of Directors requested anti-racism language be written into the Superintendent contract for the June 25th Board meeting.
Board goals will be completed by the second August Board meeting. Goals will include a measure for effectiveness and/or accomplishment of goals.
The Board will implement processes to make their goals and action steps more accessible to the public.
Board documents will be shared in Google Docs for accessibility.
By the end of the 24-25 school year, the Board will establish two - three mechanisms for gathering community input, including person-to-person input.

B. Board Operating Agreements

This item was tabled to a future meeting.

C. Welcome Message - Review and Update

This item was tabled to a future meeting.

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 11:59 a.m.

May 28, 2024

Recording

Agenda

Tuesday, May 28, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
Virtual Meeting via Zoom and In-Person
Foster High School - Library
4242 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Simpson

E. Land Recognition - Director Simpson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the May 28, 2024 Regular Board Meeting

3. District 2 - Board Director Appointment

A. Oath of Office - K. Kruller

4. Host School Welcome

A. Host School Welcome - Foster High School

5. Public Comment

A. Public Comment

6. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

7. Consent Agenda

A. Approval of Minutes from the April 23, 2024 Public Hearing

B. Approval of Minutes from the April 23, 2024 Board Meeting

C. Approval of Minutes from the May 14, 2024 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS PROCTOR and LARSON)

8. Board Discussion

A. Superintendent Contract

9. Questions Only - Presentations

A. Monthly Financial Statement - April 2024

B. 2023-2024 Financial Forecast

C. 2024-2025 - Budget & Staffing Update

D. Early Learning

E. Winter Weather Incident

10. Presentations

A. Department Update - Transportation

11. Action Items

A. Adoption of Middle School Science Curriculum

B. Approval of Out-of-State Field Trip - College Tours - August 22-24, 2024

12. Public Comment

A. Public Comment

13. Executive Session

14. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Larson

Director Proctor

Director Hoover

Director Simpson

Director Kruller

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Susie Kelly

Allison Deno

Liliana Cardenas

Jennifer Fichamba

Phone in caller

Sally Jerome

Terra Dupont

Aaron Draganov

Andra Maughan

Morgan Music

Nick Brown

Community Nember

Karen Korol

Robin Allsopp

Scott Whitbeck

Naz Rokonaki

Sarah Hendrickson

Britany

Dr. Tenesha Fremstad

Duane Meyer

Grace Saturnino

Phone in Caller

Jasmine

Katie Hugo

M. Deming

Maricel Haessig

Michelle

Nick Brow

Ring's - phone in caller

Silvia Dicus Mora

Sue Lane

Tuan Duong

Carrie Marting

Andy Rodas Mendoza

Naomi Byrdo

Kyla Crawford

Cindy Lewis

LaTanya Parker

Dalton Rockwell

Amy Fleming

Joe Camacho

Brandon Eastman

Danielle Eastman

Jose Berreras

Clint Long

D. Welcome Message - Director Simpson

Director Simpson shared the Welcome Message.

E. Land Recognition - Director Simpson

Director Simpson conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the May 28, 2024 Regular Board Meeting

Director Larson made a motion to approve the agenda for the May 28, 2024 Regular Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. District 2 - Board Director Appointment

A. Oath of Office - K. Kruller

President Hoover conducted the Oath of Office for District 2 Board Director Kate Kruller.

4. Host School Welcome

A. Host School Welcome - Foster High School

Principal LaTanya Parker welcomed the Board.

Principal Parker shared a presentation. Highlights included:

Office culture - inclusive culture of trust, communication, and high expectations (restorative practices)
Increasing student safety - Social Worker, Behavior Health Assistant, Family and Student Engagement, Security Team, Scholar Voice
Increasing family partnerships and community collaboration
Improve ELA and math success rates
Main office staff are welcoming and set the tone for building culture
Weekly staff communication - news you can use
High collaboration with the administrative team, staff, and security
Resorative Justice Practice
Arena Style Family Conference - 26- families attended - need more support with translation
Listening Session for families and scholars - more safety and academic
Parent Academy for college access
STEAM Fair - scheduled for Wednesday, May 30th - 4:00 p.m. to 6:00 p.m.
Young Queens Program
YWCA Teen Advocate
Urban League
Partnered with Delta Dental - Provided hands-on experience, learning about dental hygiene, and paying for a dental hygiene license for 65 students. This will be an ongoing partnership and will have paid internship opportunities
Belong Partners - provide staff PD - connections with scholars, restorative justice, etc.
SAARS Grocery
Tukwila Fire Department
King County Library
King County Transit
International Rescue Committee
UW& Gear Up
WISF Data 2023- Dual Credit Black/African-American and low-income scholars is 7 out of 10. For our Hispanic/Latino scholars, currently, it is a 4 out of 10. We are looking at how to engage our Hispanic/Latino community. This year we have added Heritage History class which is taught in Spanish.
Attendance - on-time specialist, holding meetings with families,
Restructure race and equity team - half-day retreat, grading practices
Continues MLL and student engagement PD
Post-secondary opportunities
9th-grade honors classes

5. Public Comment

A. Public Comment

President Hoover called for Public Comments.

President Hoover read a public comment received via email:

Kathy Turner - Stay in School Coordinator - I apologize for not being here this evening but I had a previous engagement with my family that I could not miss. My name is Kathi Turner and I want to make sure that you all understand what my position does and advocate for it to be funded next year. My position as the Stay in School Coordinator is for the entire school district, not just one or 2 schools. Since 2018 our regular attendance rate has gone from 82% to 64% (students who missed fewer than 2 days per month). This is a national trend since the pandemic and districts across the country are working tirelessly at re-engagement. Attendance and truancy in public schools are regulated in Washington state statute (Chapter 28A.225 RCW) and the Washington administrative code (Chapter 392-401 WAC). School districts must report absences and truancy data to OSPI through the Comprehensive Education Data And Research System (CEDARS). Also, School districts must designate and identify a person(s) to coordinate school district efforts to address excessive absenteeism and truancy to the office of the superintendent of public instruction and to the local juvenile court (RCW 28A.225.026). I have included this information for you to look at. Currently, in our district, I do all of it. I run attendance reports 2x per month for all schools, schedule and attend monthly attendance meetings at the elementary level, attend EWIS/MTSS meetings 2x month at the secondary school, and attend monthly King County BECCA meetings and monthly state OSPI Attendance and Truancy Meetings. I reach out to families to meet with them to discuss the barriers to school attendance. I meet with students and discuss goals, complete attendance agreements and check in with students daily. I build relationships with students and families. I file all Truancy Petitions with the court and start the court intervention process. This process is specific and has timelines and includes administering a WARNS assessment, workshops, CEB’s, Pre-Trial Conferences, Status Conferences, Preliminary Hearings, Review Hearings, Progress Reports, Contempt Hearings, Purge Reviews, and finally Dismissals. I also make referrals to community partners for alternative educational options, and counseling, and meet with Juvenile Probation Counselors for our students. I also work on our 20-day drop process in tracking down students to either confirm enrollment status, get them to re-engage at school and provide them with supports they may need. Eliminating this position concerns me. Who is going to do this work? With our attendance rate at 64% re re-engagement should be a priority. Getting students back into the classroom benefits everyone. Who is knowledgeable in the court system? Who know how to file a petition, and make sure that we are following the statute? Who knows the rules of court proceedings, declarations of service, filing motions etc. Currently, we have 40 active petitions with hearings scheduled in September and October. Has there been any discussion as to who is going to take the lead on this and attend hearings or file reports with the court? I am assuming that has not been discussed as I have not been asked to help train anyone. To just assume that my position can be eliminated and that it will be absorbed by the buildings, is not realistic. This work is very specific and time-sensitive. I hope that you will all reconsider this position in the district as this work is REQUIRED by OSPI. Thank you

Jennifer Fichamba - College and Career Specialist - I am Jennifer Fichamba the college and career readiness specialist here at foster high school - in fact the college and career center is through that door! I want to share with you what the college and career center is all about and what I do to support students. Let me share a story about one of my 10th graders, Alan. He started coming by the college and career center midway through 9th grade. He was not on track at all. I became a person that he trusted. You should know he loves soccer. He continued to struggle and was not able to play on Fosters soccer team in 9th grade. He and I talked a lot about how important doing well in classes will help him be a part of the team and be on the soccer pitch. Flash forward to 10th grade! Alan came in and asked to get a binder to keep track of all his classes! As he says he began to cook in class! He had a great soccer season - 2nd team all-league actually! I went to as many games as possible to cheer him on. He is joining AVID next year and is excelling! This is because of the relationship we built and because there is a space for students to come and be supported. Alan is not the only young person there are many - I could share more! Additionally, I want to share about what happens in the college and career center daily. It is a space that is always full of students! At the start of the school year our seniors are busy completing college applications - I edit an average of 5 personal essays a day! 11th & 12th grade running start students spend lots of time there before classes they have at FHS and sports. I have a core group of 10th graders who check in daily. Many students choose to spend lunch in the college and career center. Relationships are built in the college and career center. Financial aid season comes and students & families come to get support to complete either FAFSA or WASFA! I hosted 3 Financial Aid nights and there was an average of 30 families that attended. I also assist families regularly in contacting federal student aid when issues arise - even today I spoke with federal student aid to support a family. I support students as they apply for scholarships. I work with Director Larson to provide district scholarships to our seniors. Additionally, I partner with cbo’ s like UW Stemsub, Minds Matter, rotary, and more to connect our students to the opportunities they provide. What makes the college and career position special is the relationships built. The students feel welcome and supported from me and from each other. Lots of friendships have bloomed there. It is a special place for our students. Thank you.

Andy Rodas Mendoza - Student - shared his support for Ms. Fichamba. She has helped me a lot. I was a student with a 0.0 GPA, and now I am present, learning, and thinking of my future. She helps to build communities. Her space is welcoming and warm. Several students have shared that Foster High School is not academically challenging. Ms. Fichamba has brought in UW students to bring more challenges to students, such as debates. This really helps. Ms. Fichamba is always mentally there with the students. When a student has a problem she can be a counselor, mother, etc. She makes a big impact. The College and Career Center is a piece of the heart of Foster.

Alan Zarate - Student - When I entered Foster as a freshman two years ago, I was lost, couldn't find my classes, etc. I also had to fit in and try to be cool with everyone around me. Near the end of the year, I realized that I had to sit out due to my grades. This did not make me look cool. I had the lowest gpa on the soccer team. Having to sit out, not only hurt me, but the whole team. The following year, I worked with Ms. Fichamba. I realized I needed to pay attention in class, and get good grades so I could do good for myself and have a better future, i.e. college. I would not be doing as well if it wasn't for her.

Molly Deming - Literacy Interventionist - Tukwila Elementary - Last week I received an email that stated because of funding my position is being cut. The district claims they want to make cuts furthest away from students, however, it seems the majority of the cuts, at the elementary level. have been to staff who work directly with our students. Is the district able to explain their reasoning, especially since my position and others are paid out of LAP and Title? Dr. Pedroza will follow up with Ms. Demming.

Due to position cuts, President Hoover requested Dr. Pedroza to provide an updated plan to the Board.

6. Reports

A. Student Representatives Report

No report.

B. Superintendent Report

Happy end of May! Our district has had a lot of activities over the past months, we have had to deal with the impacts of our budget from a Human Resource standpoint, while also celebrating the staff members who have been here. We are honoring our retirees from Tukwila School District who are:

Tamara McCarthey
Diane Inez Hood
Melissa Tatum
Cynthia Cruse
Aracely Montufar
Jodi Wicks
Donna Witkowski

Racial Equity Update: I lead the district leadership team on their learning on equity analysis; we will have a final training with Dr. Rogers-Ard and Dr. Knause in June for staff.

Other Updates:

Congratulations to Julie Herdt who was announced as PSESD Classified Employee of the Year! Julie is part of the McKinney Vento team including MaryAnn Abdow and they have been a force in working with our families with unstable housing. Their workload has doubled this year Julie and the team have worked tirelessly in supporting the families both at Riverton, and the hotels and coordinating with our local districts to support any and all transitions! We will be posting this in our family newsletter and the website.
Congratulations to the class of Tim Renz who were acknowledged in a preprint scientific journal paper, we will also be working on a feature for our social media.
Congratulations to Clint Long, he has been offered a high school principal position at Franklin-Pierce school district, we wish him the best in his professional journey!
Superintendent Student Advisory – We held our first in-person meeting last Wednesday led by Alex Brewster with a focus on three topics: Safety, Instruction, and Anti-Racism/Equity. They are working on an anti-racist statement for the board to consider.
Foster HS Listening Session – The administrative team at Foster along with our community liaisons supported families in a listening session to gauge what is going well and where improvements can be made. The team plans on quarterly sessions. It was attended by close to 25 people and families gave important feedback which will be discussed with staff.
High School Graduation is set for Friday, June 7th at 6pm at the ShoWare Center.

Finally, I want to express gratitude for Dr. Allison Deno, this will be her last board meeting at Tukwila and we want to thank her for all she has done for the district over these past two years. She will do great things in Saint Louis Public Schools, they are lucky to have you.

C. Board of Directors Report

Director Larson reported on attending the student listening session at FHS. There were a couple of items we have heard before, along with the theater group and the College and Career Center. The theater group just finished their production of The Lightning Thief. This was the first time they did a full-blown musical, which was quite a challenge to accomplish. They did a great job. He shared that there is a proposal to eliminate the drama teacher position, however, he commented that we need to really think very seriously about how to keep that position. Due to the increase in student counts, we are getting an increase in revenue, and supporting students is crucial. There are programs available that need to be seriously looked at for retaining the theater class. Director Larson commented on the Career and College position that is being eliminated. In the 2013-2014 school year, our district had a graduation rate of 55%. We were a part of the Road Map Project, which received federal money with the goal of getting more students with either a diploma or some graduation certification. FHS hired several College and Career Counselors / Graduation Specialists. Within three to four years, the graduation rate was up over 80%. If we start removing this program and position, there is a chance that it is going to collapse. We absolutely need to figure out how to keep this program/position. Director Larson reported on attending the Equity Education Coalition Summit. This is an organization out of South King County and they are working on how to change the state funding system to be progressive and based on student needs, along with additional monies into schools like ours. Director Larson commented on the Parents Bill of Rights which was passed by the legislature recently. This started as an initiative, partly as a reaction to current legislative curriculum changes, i.e. LGBTQ inclusion, etc. There are a lot of districts discussing this, and the impact to schools.

Director Proctor - No report

Director Hoover reported on attending the staff appreciation event. This was a great turnout of staff. Thank you to Foster High School for hosting. This year was scaled back, but it was still amazing. It was a lovely event and thank you to Food Services for providing the wonderful dinner. They reported on attending a civics class at FHS. It was great to hear the students' questions and making sure they were heard. We held a listening session and it was informative and am thankful that teachers, staff, and community shared and asked questions.

Director Simpson shared that with the Career and College position eliminated, Highline Community College will no longer have a point of contact. We need to find a way to protect that position. Dr. Pedroza shared the point of contact from the District level is the Director of K12 Education.

Director Kruller reported on attending the play at FHS. It was phenomenal. She also shared that she is a professional stagehand and complimented the students for a job well done as stagehand. She shared that she was contacted regarding Working Connections Child Care. She will discuss more with Dr. Pedroza offline. She shared that she attended the staff appreciation event. It was a wonderful event! She did share comments received from staff attending the event to bring back the raffle! She commented that she had shared a grant opportunity with the Superintendent, which if approved, would provide funding to provide meals to our athletes, etc. She shared she was impressed at how fast the staff completed the grant.

President Hoover asked the Board what we can do to support the team with grants, i.e. applications, etc. We are a small, but mighty team. We must figure out how to be more supportive of our staff, and help where and when we can with grants, etc.

7. Consent Agenda

A. Approval of Minutes from the April 23, 2024 Public Hearing

B. Approval of Minutes from the April 23, 2024 Board Meeting

C. Approval of Minutes from the May 14, 2024 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS PROCTOR and LARSON)

Director Simpson made a motion to approve the Consent Agenda.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

8. Board Discussion

A. Superintendent Contract

The Board of Directors reviewed the Superintendent's contracts. There were no additional changes. The contract will be presented at the June 25th Board meeting for approval.

9. Questions Only - Presentations

A. Monthly Financial Statement - April 2024

President Hoover asked why is the headcount higher than the actual enrollment. CFO Fleming shared that there are two types of counts. Headcount contains students who have to be dropped after 20 days, and students who do running start part or full-time. home-schooled students who come in once a week, the state only funds FTE. Therefore, we get a small portion of funding for students who spend limited time in school.

B. 2023-2024 Financial Forecast

Director Larson commented that the current projected fund balance has been going down. CFO Fleming shared that we saw some increases again and additional funding through Title and Special Education.

Director Larson shared that there was an option of a loan to get out of binding conditions. CFO Fleming shared that the intent of the law was for anybody that was going into binding conditions next year, the passed this temporary law was passed in order to help districts. She shared that this was passed to help Seattle School District avoid binding conditions for the next two (2) years.

C. 2024-2025 - Budget & Staffing Update

D. Early Learning

Director Larson asked if the school district provide space for Voices of Tomorrow. Dr. Deno shared that yes, we do provide space, however, they pay for the space at a reduced rate.

E. Winter Weather Incident

Discussion ensued on what happened, measures in place to prevent another event, and short-term solutions until bond in 2028.

Director Larson commented that we need to do a serious analysis of this event.

10. Presentations

A. Department Update - Transportation

Susie Kelly, Director of Transportation shared a Department Update Presentation with the Board. Highlights included:

Overview of staff, routes, and needs
Saving efforts - school bus for all field trips, van use, Orca, two teams on bus, etc.
Prioritizing yellow buses to consistently serve our students generates maximum state funding thus reducing the subsidy.
TSD Bus Inventory - Most money in the TVF fund will go towards paying the loans on past buses. It is actually meant to pay for new buses when they reach the end of their 13-year life cycle.
Partnering with Highland to write all of our EV bus grants. Still waiting on the results.
History Subsidy - The forecast is for decreased subsidy in 23-24. Increase in revenue due to MKV student enrollment, increased SEIU labor cost, bus maintenance labor cost, fuel costs, parts cost, and repair costs.
STARS - Allocation Reporting System - student counts are the primary driver of student transportation. We are 100% efficient since 2017-2018.
Successes

*Destinations continue to increase stronger allocation

*Student ridership slowly increasing

*Daily student counts provide the means to route more efficiently

*Wish list - qualify for 2-3 electric school buses

*No major thefts this year.

Challenges

*Expenditures have increased over the last two (2) years

*Increase labor costs for bus maintenance

*Per cost increase 50% or more

*Multi-Family housing is booming. MKV shared transportation costs to other districts are averaging $10K+ per month.

24-25 Year Planning - budget impact and mitigation plan
Department Race and Equity Goals

11. Action Items

A. Adoption of Middle School Science Curriculum

Director Simpson made a motion to approve the Adoption of the Middle School School Science Curriculum.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Out-of-State Field Trip - College Tours - August 22 - 24, 2024

Director Proctor made a motion to approve the Out of State Field Trip Request.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

12. Public Comment

A. Public Comment

President Hoover called for Public Comments.

Jessica Othman - Community Member - Shared thoughts on cutting of some arts programs and struggling to find funding for programs in general. It was mentioned during the discussion that there is not help to find these grants and process them. Will there be or is there a plan in place to find somebody to do that who is interested in getting these items funded? This is a big process, but we are all here to help our students succeed. I hope this will be a priority as there have already been cuts to certain staff that have tirelessly worked with students' social and emotional health, for instance, this will be Mary Rusk's last year at Tukwila Elementary. She was a very important person to students, parents and staff and she will be extremely missed. I know it is a board priority to ensure the emotional and mental well-being of the student population in and out of the classroom. I do hope that is the case and I do hope that you are able to get these grants going for the kids.

President Hoover asked the Board if there might be an opportunity to work with the PTAs to help support that effort. This is a call to the Board to figure out how we can increase our efforts around that, perhaps get support from parents. Director Kruller suggested that we might look into getting a grant writer.

Kyla Crawford - Librarian - Thorndyke Elementary - I am a building Race and Equity Lead and the mother of two (2) Tukwila School District graduates who are both doing well in College and Career and who both were impacted positively by Mrs. Fichamba. I sit here pondering the irony that we are gathered in the library while we have received notice that our elementary library programs are being eliminated. I continue to ponder the irony of claiming to be an anti-racist district while all teachers currently teaching library classes at the elementary level are all people of color. Libraries are places where students go to learn to love books. Libraries are where my children learned to love reading and researching. The excitement of students coming to the library and getting to choose their own books is unparalleled. Sometimes, the students are even more excited than going to P.E. The library has long been a safe haven for students. Every year, I have gotten a flood of student asking if they can come have lunch in the library. I've hosted restorative circles and healing circles with students in the library who have conflicts to resolve and harms to repair. This year, I have had such huge successes with fourth-grade students being leaders in the library during kindergarten and first-grade classes that I have been trying to plan for more for a more formal library assistant program. I have also had high school students interested in becoming librarians and have come to help out in the library after they leave school for the day. In the library, we teach technology skills and digital citizenship as well as research and informational skills. The library classes are a place where students get to learn how to ask questions and learn how to seek information from the world around them and have space to apply that knowledge in real-time through their accessibility to books and technology. The library is also a place where we teach combating cyberbullying. I have seen students respond in real-time, with shutting down TikTok accounts, and realizing they need to be 14 for Facebook accounts, etc. We are doing our students a grave disservice if we do not seek creative solutions to avoid dismantling elementary library programs and minimizing secondary library programs. In addition to teaching classes and being a safe space for students, hosting lunches, and operating informal library training programs for students at multiple levels, we often provide substitute coverage in classrooms. There will be one less sub available, which also saves the district money, Additionally, we host Scholastic Book Fairs, which raise proceeds for teachers and student supplies and also facilitate the Page Ahead Bookup summer program which provides 12 books to kindergarten through second grade students at a cost that has been covered by the PTA or other non-district funding sources. As we continue to keep our comprehensive school improvement reading scores and student safety in mind, now is not the time to eliminate library programs, especially without stakeholders who are able to contribute creative solutions. For example, in our building, we have a schedule that may enable us to keep our library fully functioning and potentially save the district money in the process. Additionally, I have questions around how to keep classroom teachers' planning time covered without completely overloading specialist teacher classes, especially with our projected class sizes. I also wonder what would happen to the library collections, supplies, space, availability, accessibility, etc. To say the least, I am concerned. I'm concerned we are not centering students in the the decision to end library programs. I'm concerned about what will happen to students' access to high-level reading material, tech and research skills, and safe spaces. I'm concerned that students in anti-racism and reading are not highly considered in the decision making of eliminating library programs. As a teacher, as a mother of former Tukwila District students, as a former Tukwila communityresident myself, I respectfully request the reconsideration of discontinuing elementary libraries.

Brandon Eastman - Parent - Tukwila Elementary - The two previous public comments covered what I wanted to talk about. I liked hearing Director Larson and Director Kruller coming up with creative ideas on how to save some of these important things. As a parent of an elementary student, my focus is on the elementaries, specifically the social/emotional stuff and Mary Rusk not returning next year. I have no clue what the solution is, but getting creative and thinking way outside the box is going to be the theme for the next couple of years. The suggestion of looking at corporate sponsorships is a really good idea. As a parent, I appreciate the creative ideas, especially with the library, as it is more than a place to just check out a book. Losing the library programs is going to be difficult. Working with PTAs and fundraising must be part of the solution for the next couple of years.

Katie Hugo - Teacher - Tukwila Elementary - A couple of months ago, we were told via email by District Admin that they would need to reduce our workforce by 15% and the cuts would be the ones furthest impacting our students. So far, since they've started making these cuts, they have cut 29 certificated employees, 21 classified employees and eliminated 14 certificated positions. They have until Saturday to continue this elimination. Seventeen certificated employees have appealed their non-renewals and so far, all the ones who have heard back have all been denied. Meanwhile, central Admin. only cut 2.5 positions that directly impacted them. As of now, we will have many vacant classrooms going into next year and we were told the district has no plans to fill them. Please explain to us how the cuts that were made will not impact our student's learning, growth, and social-emotional well-being. In my building alone, Tukwila Elementary, we have five (5) classroom positions that are currently sitting empty for next year and grade levels that will be starting way over capacity and that's if we have no new enrollment. In my grade level alone, which is first grade, we have two teachers and 66 kindergarteners coming into first grade. This means we will each have 33 students. How am I supposed to teach a highly capable class with 33 students? How are we supporting our students, families, and staff? How do you expect to retain the remaining staff you have when this is how we are being treated and this is what their year will look like.

13. Executive Session

There were no items for Executive Session.

14. Adjourn

A. Adjourn

Director Proctor made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:14 p.m.

May 14, 2024

Recording

Agenda

Tuesday, May 14, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Public Comment

A. Public Comment Protocol

4. Discussion Items

A. Discipline Plan - Review

5. Presentations

A. Department Update - Technology

B. Department Update - Athletics

C. Department Update - Food Services

D. Department Update - Maintenance and Operations

6. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Vice President Simpson called the meeting to order at 3:00 p.m.

B. Roll Call

Vice President Simpson called Roll Call.

Board Directors Present:

Director Larson

Vice President Simpson

Director Kruller

President Hoover

Director Proctor

Board Directors Absent:

None

C. Welcome Guests

Vice President Simpson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Brett Christopher

Susie Kelly

Trevor Watt

Michael Croyle

Clint Long

Aaron Draganov

Amy Fleming

Dana England

Silvia Dicus Mora

Maricel Haessig

Liliana Cardenas

Pam Bila

Gabriel Gutierrez

Hani Nur

Todd

Joe Camacho

Susan Lane

Laura Lilyblade

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the agenda of the May 14, 2024 Board Work Session

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

Vice President Simpson called for Public Comments.

Vice President Simpson read the following public comments received electronically:

Gavin Steinmetz - Student - Because of the debt the school district is in teachers are not being renewed. We as students are asking you to reconsider your decision on renewing Anthony Pascual’s contract. We have made a petition for him to keep his job and if our demands aren’t addressed before May 15th we will protest.

Arista Alejandro - Student - I want you to reconsider your decision to terminate Ms. Fichamba. In my role as a student, she has been the biggest advocate for students’ futures and should be your first choice for her role. Since the sixth grade, she has been my main source of support. She helped me access college options that no one at Foster High School was unable to provide. My counselor has too many students to work with to be very encouraging and intentionally helpful, so Ms. Fichamba has always helped to push me to explore my talents in science. She is the only one who has assisted me in connecting with my main college and who has given me positive feedback about my subject-matter knowledge or comprehension. She has assisted many learners in locating top colleges where they can receive grants and scholarships. She has assisted me by researching universities with a reputation for accepting forensic science majors. She was a huge asset when it came to researching colleges, and she has also encouraged me to seek universities abroad. In cutting her and her position, you are depriving kids of the assistance they require while completing the FAFSA or applying for scholarships. If you don't decide to change your mind, you are removing the one resource that hundreds of students may rely on for college assistance. While we students are preparing for college, she provides us with the motivation and knowledge to lessen our struggles. She is responsible for getting students tens of thousands, if not into the millions, of dollars in scholarships and grants. Cutting her position shows future Foster High School students that this district does not care about their future. They don't care about setting them up for success in career paths that are unique to them and their interests. Please reconsider reinstating Ms. Fichamba to her College and Career Readiness role. Please help support current and future Foster students in their pursuits of planning their futures by maintaining the one person who has the knowledge and the trusting relationships with students and families in our school. Thank you for your time and consideration.

Courtney Martinez - Teacher - Good afternoon school board. I am writing today in response to recent staffing and position cuts. My children have been in the Tukwila School District since kindergarten; now both will be at Foster next year for their senior and freshman years. When they were in kindergarten, college and a career seemed so far away. Then, when my oldest was in 6th grade, we were connected with Ms. Fichamba and began learning about all the career paths available to my child and all TSD children. Ms. Fichamba was the Gear Up College and Career Specialist, and while her title may have been wordsmithed over the years, she helped to guide students down paths towards successful futures. Futures that did not just include 4-year colleges, but trades too! She has been the stead contact for all my college and career questions that I have had for both of my children as we have been slowly (and way too quickly) getting closer to their launch into adulthood. Hearing that this critical position has been cut is gut-wrenching; especially as my child, and many peoples children, are entering their senior years and preparing for the stress along with it. The stress of navigating FAFSA, which has changed to become less difficult, but became MORE difficult. The stress of how to pay for college. The stresses of if college is even the right fit for them. The stress of being an adult and what that entails. Ms. Fichamba has helped to guide not only my child but hundreds of children through these issues. She has built the trust and respect from our greater school community. She has demonstrated time and time again that she is here for all our children and their successes! She inspired my daughter to attempt running start, and as a result she will be graduating Foster High School with not only her diploma, but an Associates Transfer Degree. This was because of Ms. Fichamba and her position. It was because of her dedication to our students and her unwavering support for their success. I understand that we are in a financial crisis. I understand hard cuts need to be made. But I'm left wondering, what is the purpose of Foster High School if it isn't to launch these scholars into career paths that inspire them? Without this position, who will take on this important job? The counselors, who are already stretched WAY too thin? I can guarantee that the same level of commitment and dedication to students post secondary plans will not be as successful. Foster High School will become a printing press for diplomas that are placed on dressers or shoved under beds without a second thought, as students try to blindly navigate the already tumultuous journey into adulthood. Please choose to invest in our students' futures. Please save the college and career readiness position. Please save Ms. Fichamba.

Miranda Garcia - Student - Ms.Fichamba has positively impacted me in a way that has made me push out of my comfort zone which is very rare for a quiet person like me. She has seen me grow since middle and has supported me since the very beginning. Up until the pandemic Ms.Fichamaba still made sure that I was given the middle school experience despite being online and offering virtual appointments to talk about anything that I had on my plate. Entering Foster as a freshman I was utterly clueless and extremely shy, however when I came to visit the college and career center to see Ms.Fichamba she automatically created a pathway for me as well as classes to consider for my specific career that I was thinking of pursuing. That very same year I was enrolled in AVID where Ms.Fichamaba made sure that all the resources and information I needed was provided for me. One day in particular was when she encouraged me to join all of the academic opportunities she organized for students, especially the college visits that occurred every month. Because of these events it has allowed me to get out of my comfort zone and begin networking with the college officials and start looking for what I want to do in the future. `Another event was when she organized a field trip to the NACAC college fair that was a key moment for my education. This moment helped me realize all the possible schools that I’m able to attend and the experiences that can help me grow as a person. My plan throughout high school was to only attend four year universities within the state of Washington but attending the NACAC college fair expanded my horizons and diverse programs that haven’t crossed my mind. Not only did this college fair give me school choices but it also alternated my career pathway and see free grants for that specific career pathway. For every trip, internships, and programs Ms.Fichamba was always there to speak for every student and to make sure what I needed was there, including the MindsMatter program that has supported me in every way possible for both academically and personally. As a first-generation student this program has supported my goals into pursuing higher education and handle obstacles that prevent me from accomplishing my goal. I wouldn’t have considered participating in MindsMatter if it wasn’t for Ms.Fichamba who knew what I needed to assist me in my academic goals. All the given opportunities that she has provided for me all share one thing which is to support me in my academic goals. Ms.Fichamba has helped me tremendously especially coming from an immigrant family that has sacrificed everything and left their homeland to give me a better education. As a result of everything she has given me, she has not only helped me but also my family who needed it the most.

Three additional public comment forms were received electronically through the website, however, there was no public statement included, and only a topic was listed.

Madyson Martin - I want to talk about the loss of the college and career center as well as budget restrictions.

Paytin Kupferer - Comment about what is happening in the district currently and how the staff cuts affect the students.

Jennifer Fichamba - Regarding district budget cuts and the effect on students

4. Discussion Items

A. Discipline Plan - Review

Scott Whitbeck, Chief Academic Officer, presented the Discipline Plan.

Highlights included:

Equity Analysis Key Questions
Race and Equity Data

Underrepresented Groups - Overrepresentations of Black/African-American and Multiracial students being assigned suspensions or expulsions
Potential Impacts - Students miss school, not able to develop a sense of belonging at school, lose trust in schools, and are unable to meet their hopes and dreams.

Existing Disparities through a Racial Equity Lens - Mid-Year Data

Students who identify as Black/African American make up 22% of our total student population, but they received 3% of all suspensions/expulsions.
Students who identify as Multiracial make up only 6% of our student count, but received 14% of all suspensions/expulsions.
Students who identify as Hispanic make up 37% of our student body but receive only 34% of all suspensions/expulsions.

Stakeholders in Addressing Disproportionate Discipline through an Anti-Racism Lens - principals, racial equity leads and teams, building leadership teams, superintendent advisory committee.
Barriers to Equitable Outcomes - Lack of consistency in responses to student behaviors and insufficient system-wide understanding of racially equitable discipline practices.
Next Steps and Ongoing Next Steps

Director Larson asked when students are identifying as multi-racial, are we listing all multi-racial choices? CAO Whitbecked confirmed that we are listing all choices. Director Larson shared that he wondered if there was an overlap between multi-racial and Black. He asked if that could be part of the Black over-representation. CAO Whitbeck shared that we have started to look at this data, however, it is complex and is something that we would be able to put together for a future meeting. Superintendent Pedroza shared that in moving forward with intersectional data, we first have to fix a technical issue. Additionally, when requesting two or more identifiers, it would be helpful to hear from the Board what they would like to see, i.e. race, program mix of both, etc. We can't do all of it, but we can focus on two to three succinct areas. Director Larson shared we are looking for disproportionalities wherever they may exist, i.e. race, gender, program, chronic absence and discipline. Additionally, we are looking at referrals, offenses, and suspensions. So, for example, how many of them are coming out of incidents with substitutes? CAO Whitbeck invited the principals in attendance to respond to the question from Director Larson. The principals shared that it was a very small amount, i.e. 1 to 4 incidents. Director Hoover shared that they want to make sure that we are looking at data with curiosity. It would even be okay to share the questions that we asked ourselves when reviewing the data. This helps get a sense of how we are looking at all of the different potential intersectionalities that exist and seeing students who are marginalized.

Principal Parker shared that restorative practice and common terminology are part of the SIP goal for discipline at Foster High School. Staff and scholars will work together to come up with an agreement on what restorative practices look like in action.

Director Simpson shared that approximately two-thirds of our students represent three-fourths of our exclusions. Why is this an existing disparity? How are we addressing this as a team as this number is very large. As for asking what we want to see as a Board, we need to have more discussion about this than just this minute.

Director Kruller asked if there was a benchmark for our data compared to other schools. Do we have a benchmark against schools that are succeeding? Are we using any continuous improvement practices, i.e. fishbone, root causes, etc.? What is our line in the sand? Superintendent Pedroza shared that OSPI publishes all exclusions and suspensions at the end of the year. This data is available to everyone. Director Larson requested the Board to receive the school's comprehensive discipline plan. Director Larson asked how are you going to get student and family voices into these discussions? CAO Whitbeck shared that we will be working with each principal to get family engagement.

5. Presentations

A. Department Update - Technology

Hsian-Yu Kuo, Director of Information Technology, presented to the Board.

Director Larson commented with the reduction of support staff in this area, will the Help Desk response times be affected? Director Larson asked what is the current response time. Mr. Kuo shared that currently, response time is within 24 hours. There is an exception if an issue will need further research, which could take several days.

Director Larson asked if we were getting close to our internet capacity. Mr. Kuo shared that our current capacity is 5G. We currently use 2G and have never surpassed that. With the network wireless updates completed last year, the speeds are much faster. Therefore, we will monitor this. If we get close to our 5G capacity, then we will up our capacity to 10G. Bigger districts have 10G, as we are a small district, 5G should be sufficient.

Director Larson shared with the rest of the Board what the e-rate funding is and how it is funded. Currently, we are at the top rate. Are we going to stay at the top rate for the foreseeable future? Mr. Kuo shared that we will be watching this for any changes. Additionally, we will not be applying for this next year. Our next application will be in 2025. CFO Fleming shared that there is a statewide committee that meets to discuss financial/accounting items and e-rates have been the subject of a lot of change. It is now considered a federal program. The committee discussed ways to ensure CEP schooling and what they might put in place for CEP. We anticipate we will get new guidance. Director Larson commented that we want to make sure that we do not get the short end of the stick and asked if we are using a survey tool to record income and are we getting a high return rate on this? CFO Fleming shared that there was someone doing this work early this year. This ia a statewide problem and we need to encourage higher participation. It is difficult to get responses from families, so we need to have various tools for families to provide input.

Director Larson commented on the partnership with the City of Tukwila and Chromebooks. Mr. Kuo shared that there are still quite a few left in the office, even though many students already have one. Currently, this program is under the City of Tukwila. this is a trial run as they want to see if the funding of Chromebooks will improve the student's grades. There are specific guidelines regarding who will receive a Chromebook. Director Larson commented that he would like to know the following information:

How many do we have still
How many have we sent out
Is it growing or not growing
Do they have an objective to monitor the students for three years
Want to see if it grows to get more funding.

Director Larson commented that he wanted to see their annual report.

B. Department Update - Athletics

Gabe Gutierrez, Director of Athletics presented to the Board.

Highlights included:

Elementary Intramural Sports Program - Year 2 - Soccer, Basketball, Flag Football, Volleyball and Track and Field.
Showalter Athletics

Numbers went up across the board for each season
The kids that played in the Intramural Sports Program as 5th graders came out and participated in sports as 6th graders.
Softball was officially approved to allow 6th graders to participate.
Hosted the Middle Schools Wrestling Championship for all of the middle schools in our league.
We are working on implementing championship games for each team sport moving forward.

Foster Athletics - Fall Season - 187 student athletes participated which is an increase of two (2) students compared to last year.

Volleyball - finished 2nd in KingCo, went to District, and was one win away from the State Tournament.
Cross Country - finished third in KingCo and all three of our First Team athletes participated in the State Meet.

-Girls Swim

-Football

-Girls Soccer

-Boys Golf

Foster Athletics - Winter Season - 115 student-athletes participated which is an increase of five (2) students compared to last year.

Girls Basketball - finished 2nd in KingCo, playing in the District tournament, and was one win away from the State Tournament.

- Boys Basketball

- Wrestling - had four (4) wrestlers make it to the district tournament

- Cheer - qualified for State and participated in the in the Co-Ed Competitions

- Boys Swim

Foster Athletics - Spring Season - 240 student-athletes participated with an increase of one (1) additional student as compared to last year.

- Baseball

- Girls Tennis

- Boys Soccer

- Track & Field

Badminton - the badminton team has been growing and is a great alternative sport for our female athletes who do not play other spring sports.

- Fastpitch - made it to the KingCo Tournament for the first time in five (5) years.

Three (3) open Coaching positions
KingCo League changes
24-25 School Year
We are working with the Tukwila Community Center on possibly getting a grant to help support our Intramural Sports Program at the Elementary Schools.
We have officially started our own local AAU Basketball Team called Tuk-City Bulldogs. We have one team so far for 4th and 5th graders from our elementary schools, and we plan on creating teams for 6th-8th grade as the program grows.
We have also started a Foster Jr. Bulldogs Football Team for the kids in our community to have access to them. The age groups offered range from 3rd to 8th grade.
We plan to continue finding feeder programs for sports like soccer, tennis, baseball, and softball. These programs will give the kids in our community opportunities that have never been offered here in Tukwila. It will give them a positive outlet that is local, and beneficial for community growth.

Director Larson shared that he appreciated all of Director Guiterrez's energy and the work that he is putting into the sports program. this is the most active athletic program that TSD has had in a number of years. Director Larson inquired about the replacement of the scoreboard in the gym. The current scoreboard has several lights that are out and not functional, so it was hard to tell what was on the scoreboard. What is the plan for updating the scoreboard? Director Guiterrez shared that he and Director Cardenas have been getting quotes from the vendor that we used for the scoreboards. We have received quotes, which included installation costs, and we are currently $20K - $30K short. We are looking at alternate funding sources. In the meantime, we have ordered lightbulbs to replace the burnout lights. This is a stopgap to buy us a little time, while we continue to look at grants and other sources of funding for a full replacement of the scoreboard. Director Larson commented that there are a variety of scoreboards available, so perhaps we can look at a more cost-effective scoreboard. He also shared that the scoreboard in the smaller gym is new. Why can't we remove it and put it in the main gym? Director Cardenas shared that the cost to remove one of the scoreboards and install it in the main gym is not cost-effective as the scoreboard is smaller and there would need to be some additional adjustments to make it fit securely. Director Cardenas shared that we can look into getting an LED scoreboard and grants for funding.

Director Kruller asked what is the lifecycle of the scoreboards and are we able to make payments. CFO Fleming shared that payments are not allowed.

Director Hoover shared their thanks for expanding sports for all age groups and for your advocacy on continuing these programs. It's important to advocate for students who are not always represented and there are big barriers to trans and non-binary people in organized sports. Some things are outside of our control about how we label. What are the ways we are ensuring our sports programs are inclusive and trans students feel like they belong? They want to put in a nudge for this to be thought about going into next year. They shared that they have some ideas and they are interested in partnering with Mr. Guiterrez on this so all students feel like they belong. Mr. Guiterrez shared that this will be part of the work and focus for next year.

Director Simpson shared that during the presentation Director Guiterrez shared that he doesn't know how to proceed for next year due to the impact of our current financial situation. When will the budget for next year be shared? When will current impacts be shared with the Directors? Superintendent Pedroza shared that CFO Fleming is working on the final numbers and can set a meeting with Director Guiterrez to discuss. One of our goals is to maintain secondary programming and look at how to support elementary with unified sports. There may be some scaling down for elementary. Director Simpson commented when looking at the numbers,we need to circle back to make sure we understand how much money there is to be able to keep this going for our young people. He is a strong believer in after-school sports and wants to keep the programs going,

Director Larson commented that other districts charge for athletics. We haven't charged before, so am I correct in assuming this practice will not change? Dr. Pedroza shared that we will continue to not charge for athletics. We are currently working with after-school programs to look at activities, arts, clubs, academics, athletics, etc.

C. Department Update - Food Services

Trevor Watt, Director of Dining Services, shared a presentation with the Board.

Highlights included:

Student Choice Program - students have the power to choose what's on their cafeteria menu. This is another way to provide student voice.
Nutrition Services - Mood Boost - teaches students which food may help them feel their personal best.
Cheers Program - monthly program used to recognize our staff members for the outstanding job that they do on a daily basis. Staff have the opportunity to nominate one of their fellow staff to be recognized for going above and beyond.
Fun Days Program - On a monthly basis there are nationally recognized fun days, so why not include them in our menu? These days bring just a little more excitement to the meals that we serve to students.
Discovery Kitchen - the platform allows us to integrate nutrition education and cooking demonstrations with our promotional calendar through dynamic monthly themes, connecting the lessons students learn with delicious dishes in the cafeteria.
Budget Impacts - staffing costs, student participation, staff/teacher participation, and contractual agreement
Breakfast and lunch participation for 23-24

Director Larson asked if there was an opportunity to get help from the superintendent student advisory committee to get ideas on how to get more student input. Superintendent Pedroza shared that the advisory committee will definitely provide input. Director Larson asked about the Chartwells' Scholarship program. CFO Fleming shared that she researched the scholarship back to 2016. The scholarship is used to help subsidize student lunch costs. Since all breakfast and lunches are now free, we will be looking at what these funds can be directed towards.

Director Kruller asked if we worked with local farms. Director Watt shared that there are rules and regulations around this. At this time, no, we do not.

D. Department Update - Maintenance and Operations

Liliana Cardenas, Director of Maintenance, Operations, and Capital Projects, shared a presentation with the Board.

Highlights included:

Maintenance & Operations oversees all building facilities, grounds, and construction, safety, operations, and building improvements.
Staffing for the department.
Maintencance and perations Budget
Scheduled projects - Sumer 2024
24-25 Budget Impacts - substitute pool, contracted janitorial services, utility increases, safety systems, fire systems, new project requests, state mandates, DOH mandates, and Fire Department mandates.

Director Simpson commented on the budget confirming that we will have a deficit this year. Director Cardenas confirmed that we are going to have a deficit. We are not at the end of the year yet, and we still have some expenditures through August 31st, i.e. summer projects.

Director Simpson asked where the surplus in 2020 and 2021 got accounted for going forward. CFO Fleming shared that we do not carry the surplus forward if we don't spend it.

Director Proctor shared that for budgets, he would like to see the total budget, with expenditures, and variances, and the final balance after that.

Director Cardenas shared there will be a comprehensive report regarding the freezing of pipes incident at the May 28th Board meeting. Director Simpson shared that we need to have a preventative plan.

Director Simpson asked where we are with the current levy, what we have left, and if we are over/under. CFO Fleming shared that she would provide that information.

Director Simpson asked what is the professional development plan for staff to be able to do this work for long-term planning. Director Cardenas shared that there is currently no incentive to staff to learn additional skills. Director Simpson shared that vendors are charging significantly higher rates. We need to look at how to attract skilled/licensed staff that specialize in plumbing, electrical, etc. We need to invest in the people that are here.

6. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board Work Session.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

Vice President Simpson adjourned the work session at 6:29 p.m.

April 23, 2024

Public Hearing

Recording

Agenda

Tuesday, April 23, 2024

Public Hearing (6:00 p.m.)

Board of Directors
District 1: Carlee Hoove
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Cascade View Elementary - Library
13601 32nd Ave. South
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Hearing

A. 2023-2024 Budget

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the public meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Simpson

Director Larson

Director Proctor

Board Directors Absent:

None

Student Representatives Present:

Jr. Rep. Alex Brewster

Student Representatives Absent:

Sr. Rep. Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Jeff Baker

Andra Maughan

Amy Fleming

Duane Meyer

Allison Deno

Scott Whitbeck

Aaron Draganov

Dr. Tenesha Fremstad

Terra Dupont

Karen Korol

Dermathe LaVelle

Joe Camacho

Mary Rusk

Susie Kelly

Suzanne Hamilton

Teresa Ramirez

Community

Natalie Reeder

Pam Bila

Curran Nielsen

Naomi Byrdo

Kate Kruller

Kelly Gifford

Brittany

Chiara Whooley

Dr. S.

Melissa Aar

Maricel Haessig

Grace Saturnino

Phone In Caller

Kristin

Liliana Cardenas

Sadia

Nick Brown

Sivia Dicus Mora

Mrs. Newton

Leah Reynolds

Kristin

Kim

Jenni Standard

Morgan Music

Brian

Liliu Aleaga

Brandon Eastman

Cynthia Golston

Angela Meyer

2. Public Hearing

A. 2023-2024 Budget

There were no public comments.

3. Adjourn

A. Adjourn

Director Simpson made a motion to adjourn the Public Hearing.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the Public Hearing at 6:25 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, April 23, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Virtual Meeting via Zoom and In-Person
Cascade View - Library
13601 32nd Avenue S.
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Simpson

E. Land Recognition - Director Simpson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the March 26, 2024 Regular Board Meeting

3. District 2 - Board Director Appointment

A. District 2 - Board Director Appointment

4. Host School Welcome

A. Host School Welcome - Cascade View Elementary School

5. Public Comment

A. Public Comment

6. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

7. Consent Agenda

A. Approval of Minutes from the March 26, 2024 Board Meeting

B. Approval of Minutes from the April 9, 2024 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS LARSON and HOOVER)

8. Board Discussion

9. Questions Only - Presentations

A. Monthly Financial Statement - March 2024

B. 2023-2024 Financial Forecast

10. Presentations

11. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of 24-25 School Calendar

C. Approval of Resolution No. 947 - Budget Extension

D. Approval of Resolution No. 949 - Reduction in Force - Classified

E. Approval of Resolution No. 950- Authorizing the Superintendent to Issue Non-Renewal Notices

F. Approval of Resolution No. 951 - Reduction in Force - Certificated

12. Public Comment

A. Public Comment

13. Executive Session

14. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:31 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Simpson

Director Proctor

Board Directors Absent:

None

Student Representatives Present:

Jr. Rep. Alex Brewster

Student Representatives Absent:

Sr. Rep. Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Brittany

Community

Courtney Martinez

Curran Nielsen

Dian Hood

Fiona Macy

Gail O'Bannon

Jaclyn

Kristin Theobald

Mary Rusk

Maureen Parson

Michelle Zhong

Morgan Music

Mrs. Newton

Silvia Dicus Mora

Susie Kelly

Teresa Ramirez

Carrine Woodfolk

Heather Wallendahl

Joe Camacho

Julia Randall

Phone In Caller

Ashley

Erin Herda

Grace Saturnino

Hani Nur

Heather Wallendahl

Kristin Theobald

Kristy

Laura Linde

Mary Rusk

Michelle Zhong

Morgan Music

Mrs. Flor

Nick Brown

Pam Bila

Sally Jerome

Theren Hays

Sue Lane

Robin Allsopp

Andra Maughan

Amy Fleming

Duane Meyer

Allison Deno

Scott Whitbeck

Dr. Tenesha Fremstad

Terra Dupont

Karen Korol

Dermathe LeVelle

Naomi Byrdo

Danielle Eastman

Brandon Eastman

Jeff Baker

Cynthia Golston

Angela Meyer

Liliu Aleaga

Noelle Blanchette

Aaron Draganov

Sreymom Serey

Sina Peter

Daniel Blanchett

Melissa McLean

D. Welcome Message - Director Simpson

Director Simpson shared the Community Agreements.

E. Land Recognition - Director Simpson

Director Simpson conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the April 23, 2024 Regular Board Meeting

Director Simpson made a motion to approve the Agenda for the April 23, 2024 Regular Board Meeting.

Director Larson seconded the meeting.

All voted in favor of the meeting.

The motion carried.

3. District 2 - Board Director Appointment

A. District 2 - Board Director Appointment

President Hoover called for nominations for District 2 Board Director.

Director Larson nominated Kate Kruller for District 2 Board Director.

Director Simpson seconded the nomination.

Director Larson made a motion to appoint Kate Kruller as Board Director - District 2.

Director Simpson seconded the motion.

Board Directors For:

Director Larson

Director Proctor

Director Hoover

Director Simpson

Board Directors Opposed:

None

The motion carried.

4. Host School Welcome

A. Host School Welcome - Cascade View Elementary School

Dr. Tenesha Fremstad, Principal, Cascade View welcomed the Board and shared a presentation.

Highlights included:

Open House and Ribbon Cutting for Dual Language Classroom
SIP Goals

-Implementation of core curriculum that ensures differentiated instruction, targeted intervention planning, and systemic instruction in math and reading foundational skills for 100% of all students to meet their iReady stretch goals by June 2024.

-By June 2024 100% of certificated staff will have participated in Race and Equity Conversations through discussions, readings, and reflections. We will reduce exclusionary discipline incidents by 5% for students who are African American and or identified as low-income.

-By integrating SEL into School-wide practices and instruction we will support an equitable learning community that contributes to positive change as measured by a reduction in Tier 2 and Tier 3 behaviors.

iReady Data

-Reading 5 level placement - Three (3) grade levels or more - 19% of the 459 total students.

-Reading K-5h - 60% of the 459 students are reaching their typical growth. As for the stretch goals, we are not quite there yet. We went from 24% to 18% which means we have had students that have jumped

from three or more grade levels behind to right at grade level. That is showing the growth over time. For the students at two (2) grade levels, we went from 24 to 18. You can see that 41% is either right at grade level or right below grade level.

-Math - We have a higher amount of students that are below grade level, so we need to look at the 19% of the 459 students to see what we need to do.

-Placement Level - In looking at the third placement over the years, that is where we see the growth of the students. Currently, we are at 54% for typical growth. For reading, we were at 59%.

SWIS Data - there are some months with higher referrals. There is a direct correlation between breaks and students returning to school. One celebration is for our African-American students. They represented 16% of our school enrollment and last year 18% of those students were receiving those referrals which was 2% higher than expected. This year, African-American students account for 20% of our school enrollment and represent 7% of students receiving referrals.
Attendance - Overall attendance is 90.4%.
Race Equity and Anti-Racism - Kudos to our race and equity leads. We are continuing our professional development with all staff.
Support needs

-Traffic needs - there are safety concerns, i.e. no school zone, no crosswalks, no flashing lights nor speed bumps

or school zone signs. The City of Tukwila is aware of these issues. Staff are not allowed to direct traffic.

SEL PD - SEL screener is needed.
Time - We need more time. Belong Partners come in throughout the day. They need more time in our schools.
Substitutes
Celebrations - New playground, attendance, WIDA, Dual Language Inagural Classroom, Maitland P Simmons Award Recipient, Disney Musical Lion King, Seattle JazzEd Performance, Partnerships and Enrichments, Fall and Spring Conferences.

Director Larson asked what percent of students are here and what percent of the students regularly attend school which is defined by the state as less than two (2) absences. Those are two different numbers. He would like the district to look at what the state calls regular attendance.

Dr. Fremstad recognized Ms. Golston, who is the Assistant Principal for all three (3) elementary schools. We appreciate all the work you have done and want to thank you for the work you have done over 40 years of experience in education. We appreciate the joy you bring to the office, your integrity and wisdom.

5. Public Comment

A. Public Comment

President Hoover called for Public Comments.

Cynthia Golston, Vice Principal - Cascade View - My name is Cindy Golston (Cindy with a Y for those who always ask), and I am here to provide you with information regarding the recent elimination of my position as Elementary Assistant Principal for the three elementary schools in the Tukwila School District. The perspective I will be taking with my comments is one through the lens of INTENT and IMPACT. This lens has been one that administration and all staff have been invited to utilize and work on as we interact with one another. In essence, it encompasses the need to be aware that no matter what or how good the INTENT of the communication or decision is, the IMPACT on the receiver should be taken into account and be accounted for. First, I will start by disclosing that my speaking tonight is not to appeal for the reinstatement of the elementary assistant principal position. I understand fully the circumstances the district finds itself in and that these kinds of decisions need to be made. That being said, while the INTENT is to bring the district into a better state of solvency, the IMPACT to me has been emotionally and physically draining for the last four weeks. I have lost sleep, become anxious about my family's financial future, spent countless hours seeking out availability and cost of changing and accessing health insurance and health care providers, contemplating potential relocation and its cost, etc ... all the while coming to work with a smile and optimistic attitude. While the INTENT of the decision was sound, the IMPACT for me of the decision-making and delivery process has led to a huge sense of disappointment in leadership and has resulted in me losing a considerable amount of joy in the work that I currently am engaged with and have experienced over the last few years. At this time, it appears that the three principals that I work with were not consulted, I was never asked to talk to decision-makers regarding the full spectrum of work in my assignment, and provided with a letter that seemed to say, sorry it's not you, it's us, and if a "suitable" job comes up we'll let you know. In addition, I have yet to have district-level administration intentionally inquire or communicate with me as a follow-up to my termination. While the INTENT of the timing was probably felt to be early enough to allow me ample time for job searching, the IMPACT was that it occurred just two weeks after my 62nd birthday, a significant number in the world of career decision-making; just as the numbers 10, 30, 65 and 67 are depending on when one can or desires to retire. This in and of itself should have been taken into consideration so that it didn't feel as if I received a subtle invitation to step aside. In addition, the date of March 26, 2024, was also the day that this school board voted on an extended contract and full title of Superintendent to Dr. Pedroza, and while not begrudging her achievement, it just added a little further sting to my termination. While I am sure the INTENT of the decision-making process was done with minimal people in order to save others from feeling the full impact of the decision, the IMPACT is that it is a decision that will affect to a large extent, my fellow elementary education administrators next year. Each will have to assume approximately 40 additional hours devoted to IEP evaluation, planning, and IEP development meetings to ensure that all preschool and elementary student special education plans are in place. In addition, another estimated 10-15 hours for each principal will need to be devoted to para-educator support, goal-setting, observations, and evaluation completion. Depending on ESP openings available, an additional five-plus hours per vacancy will be needed to go through the hiring process. This year, I led the hiring for no less than ten vacancies. I was also part of a group that provided training to ESP para educators through the required Fundamental Skills Course which will need to be picked up by someone else, as well as the 25 days of being a Principal Designee for the principals, some that were planned and others that were not. In addition, there are a multitude of other smaller job duties and daily happenings that fell upon me and these will still demand building administrative-level supervision and decision-making to ensure all students are provided with adequate safety, social-emotional security, and academic progress. Yes, the INTENT of downsizing is inevitable, however, the very real emotional and physical IMPACT that it creates in the receiver of being let go or RI Fed should be one of the BIG ROCKS in priority management with all administrators as downsizing begins for real. As I continue to live in the IMPACT of downsizing, I am looking forward to finalizing my next steps which include networking at the AWSP Summer Conference for potential employment opportunities. Before ending, I want to thank all my fellow district principals. Each of you are leading in the moment while continuing to look to the future. I believe in you and the positive IMPACT you provide to all students. Another set of people that has been very much appreciated for their leadership and support is the Human Resources department: Mr. Aaron Draganov, Ms. Sally Jerome, Ms. Ellen Gengler, and Ms. Alysia Scott. I wish you the best and you will be in my thoughts as you lead the district in personnel matters for the rest of this year and next. Last but not least a most heartfelt thank you to Dr. Fremstad and Ms. Meyer for being there in all our most joyous, most frustrating, and most humorous moments every day, every year. My final thank you is given to my family and support system: my husband Steve and the three blessings of my life, James, Mariah and Josh Jiminez Golston for joining me on this trip to Seattle and now places unknown. My best to you all.

Angela Meyer, Office Manager - Cascade View - Good evening. My name is Angela Meyer and I am the office manager at Cascade View. I don't know if this is going to get me called into the office again, but I sit before the board frustrated, disappointed, and angry. I understand that cuts need to be made, but the decision to cut the only assistant principal shared by three elementary schools shows the nescience of the board on the importance of Mrs. Golston to the three elementary schools. I want to give you a glimpse into a day in an elementary school but before I go further, I want to explain that Mrs. Golston only has one designated space, which is at Cascade View. For the 6 years, she has been split between 3 elementary schools, she has had to work out of storage closets, hallways, or other spaces she has had to seek out. Once she has a space and sets herself up for the day, if she leaves, she may come back to find her stuff packed up, put in a chair and wheeled into a hallway. The lack of respect she has been shown as an assistant principal has been horrible. A typical day at an elementary school can start out with a call from transportation regarding a problem on a bus and asking for someone from the office to meet the bus. Depending on the issue, it might lead to an investigation or, at the very least, speaking with a student or students about their actions. Parents, sometimes angry, come in to speak with an administrator regarding a problem, which again may lead to an investigation or pulling students to speak with them. We get calls from classrooms for support if they have a student who is not being safe. This could be anything from yelling to throwing things to biting or hitting. Once the student is in the office, the administrators will speak with the student or students to determine the next steps and parents will be contacted. In between this, the office is fielding phone calls, writing tardy slips, and making sure classroom attendance is done. Once all attendance is in, we start making contact with those students that are unexcused. Our recesses begin at 10:45 am and our first lunch starts at 11:00 am with our last lunch ending at 12:35 pm. We can have students fighting either on the playground or in the lunchroom. Again, depending on the severity, this can lead to investigations, but will always mean administrators speaking with students and parents. We now go into PM recesses and again, there are fights that happen. We are still receiving calls from classrooms for support, answering the phones and the door, getting students from class who are leaving, and, if there is no health room support, we are also acting as nurses. Simply speaking with students takes time. Investigations can take an entire day or multiple days. Calls to parents take time. There are very often days when we look at the clock and it's 2:00 pm or later and we haven't had a chance to have a break. This does not account for the meetings that building administrators are required to attend, not including IEP's. Last year, Mrs. Golston attended over 150 IEPs. 150. These meetings can take anywhere from a half hour to an hour, sometimes longer. In October, all employees, certified and classified, are required to have goal-setting meetings. Principals are required to observe all certified staff a minimum of twice per year. In May, they must conduct summative conferences with all certified staff and if these are not completed on time, principals can be fired. All classified staff receive end-of-year evaluations. Mrs. Golston took on all of the classified staff goal-setting meetings and evaluations in each of the three elementary schools and still does the majority of those meetings. With the elimination of Mrs. Golston's position, elementary principals are now responsible for all required classified and certified observations and evaluations, IEP's, discipline, and parent complaints, on top of required meetings. How? Are you expecting them to work 24/7? Let's also remember that this opens them up to being grieved by staff because they are not able to get everything done. Principals are supposed to give grace and understanding to staff but they are not afforded the same grace and understanding by some of the same staff. What I don't see is district administration in buildings for extended amounts of time to see what we deal with on a day-to-day basis, yet the expectation going into the next school year is to have one, one elementary principal to maintain and do everything with no support. The relational trust between district administration and the schools is nonexistent and I am truly concerned for next year. How many times has district administration gone home and cried because of fights; or because of the blatant disrespect of students; or because we are being pulled in so many directions that we don't have time to breathe? I don't think district administration along with some staff know what the front office does every single day. The negative and disrespectful attitudes we have to deal with from every direction, yet we are expected to maintain our smiles and professionalism. I made a statement to the board in November about concerns regarding some of our programs and unfortunately, there hasn't been any change. In fact, it's gotten worse. We have 5 schools in our district. We are not Kent, or Highline or Seattle that have "teams". We don't have multiple deputy superintendents, nor do we have multiple assistant directors in each program. Our executive directors and directors are the "team". I still haven't seen directors visiting their programs for any length of time. Something has got to change. We are doing a disservice to our most vulnerable students, and it is concerning. Once again, I am asking for support for Dr. Fremstad. There seems to be a separate set of rules for her than there are for the other principals. She has been and continues to be subjected to things that the other principals are not. The absolute disrespect that she endures on a daily basis needs to stop. The false narratives continue. She is accountable for ensuring we are doing everything we can to provide our students with the best education we can give them. Every decision that comes out of her office is always student-centered. We don't have to like everyone or agree on everything, but we do need to respect each other as colleagues. I have raised concerns with district administration about some things that Dr. Fremstad has been put through this year yet I don't see anything being done. So again I am pleading with district administration to please support Dr. Fremstad and put a stop to the things that no other principal is being subjected to. I would like to end with a shoutout to Mr. Gabe Gutierrez, our district athletic director. He put together a team store for Cascade View that hast-shirts, sweats, shorts, slides, blankets, water bottles, and phone cases. I appreciate Mr. Gutierrez taking the time to do this for Cascade View. I would also like to extend an open invitation to our board members to visit Cascade View and spend some time seeing what we experience on a daily basis. Thank you.

Liliu Algeaga, ELL and Community Member - shared concerns about the current financial situation and the upcoming cuts that are going to affect our schools and our district. Why are we in this predicament due to the mismanagement of funds in our district administration building? What has put us in this predicament and now staff are getting nailed. This has happened over the years. Her concern is why are the families, students and staff being punished for the mistakes coming from the Administration building over the years. It shouldn't have happened. We have new board members. Director Larson is the only board member who has been here the longest. The other four (4) directors are very new and they don't know what's been going on throughout the years in this district regarding budgeting, and now we have a new superintendent. I was hoping as you being new directors and the new superintendent would really take a good look at what your considering when it comes to cutting staffing from our district, and the work they have put in. It is not their fault that funding is in the negative. It is not fair. What is being affected is the before and after school programs and our students. Students need a place to go as their parents are working two or three jobs. Some of the parents now have no idea what to do next or where to take their kids. She now comes in early so that a single parent can have a safe space for her children before school. She just heard yesterday that Mr. Baker, Executive Director of CTE, Data and Technology position has been cut. She shared the history on Mr. Baker's role in the CTE program and his work during COVID, including laptops, hotspots, etc. She asked that the Board reconsider the decisions made regarding position cuts.

Noelle Blanchett - Parent - shared concerns about safety issues outside and inside the school which included speeding, not stopping at crosswalks, student safety when walking home, parking in crosswalks and on sidewalks. The district is liable before and after school and this needs to be fixed immediately. We don't want to wait until one of our students is seriously injured. Inside the school, there are fights and bullying every day. Safety on the busses has become a concern. There is a lack of support for the teachers in the classrooms and staff cuts will make it worse. Taking away the resources that the teachers and the students have is not the answer. The teachers and resources are needed at our school. As a parent who has kids moving through the district, I don't want to send my kids to school. My fifth grader will be home-schooled and will not continue in the district. I as a parent I feel like that is a failure. I would like to see something change. I want, as a parent, to be able to send my kids to school and fell like they are going to be safe. I the past, I have met with district leaders. With Dr. Herndon, it was lip service. I got a lot of talk and no action. I know we have new board members sitting in front of me and I would challenge you guys. Help our schools so our students can be safe, our staff has the support that they need, and don't take away the resources from Cascade View.

6. Reports

A. Student Representatives Report

Jr. Representative Brewster shared this month we had our first Superintendent Student Advisory Committee meeting. This was an introduction meeting and allowed for students to get together and come up with ideas and voice concerns. Currently, we have approximately 15 students representing all of our schools. Discussion items included anti-racism, a cultural community with a diverse background, education, and taking action against racism. There were a few students who had examples of racism in their school. One student shared an incident that happened that day at the middle school. We did establish action items, including addressing microaggression through education and policy adjustments. The meeting concluded with a strong commitment for all members to advocate for positive change towards racism and to enhance the overall school environment. The next steps include the implementation of this class and continue engagement for district leadership to monitor progress. Our next meeting is tomorrow and we will be discussing community-building discussions and goals.

B. Superintendent Report

Happy end of April! I hope everyone had a restful spring break. It is a much-needed break before the fast pace of items for the spring leading up to the summer.

Building Closure Update: The district administration building is officially open, we moved in the first day after spring break and we are open for enrollment or other items as needed. HB 1608 will be taking effect on June 6, which will allow us to obtain stock epinephrine without a provider's prescription. Right now, there's been an increase in contact precaution conditions, about 1-2 cases in a classroom at a time. At this time, there is one scabies case at Thorndyke and a bout of pink eye in a few of the kindergarten classes. Parents have received notification via letter regarding the exposures, and we will continue to monitor the need for intervention from Public Health.

Racial Equity Update: The principals and the equity lead met last week to discuss the next steps for the school improvement plan, discipline goals, and professional learning. This is work they will continue to do to launch for the 24-25 school year. The district administration met earlier in the month to look at targeted goal areas for the following year and reviewed scenario real-life situations and unpacked them collectively to align our understanding on how we move through critical anti-racist problems of practice.

Other Updates:

Thank you to the staff that supported our students and families who celebrate EID, it was a wonderful celebration with food, prizes, and games.
A shout-out to Zia Rahmizi and the Family Liaisons who are supporting the Afghan Refugee Event which was held last week and is happening this Thursday.
Principal Parker, Principal Christopher, and City of Tukwila Chief Drever have met to plan the SRO/School Conversations that are happening this week after the MOA has been signed by both TSD and City of Tukwila. The next steps are a planning meeting for how they will be launched in our schools.
The Superintendent Student Advisory Council in meeting this Wednesday in the board room at 3:30 pm and on Zoom (hybrid). Thank you to both of our student directors, Alex and Dennis, for taking the leadership of this group and they wanted to connect in person so we are offering that opportunity.
We had the Multilingual Learning Lab for K-8 teachers at Foster HS; it was a powerful day and all of our principals came to support their teachers and know how to provide coaching around the strategies discussed during the day.
I will be participating in the Muckleshoot Regional Consultation process to support specifically our native American students within Tukwila and to move on two goals for continued Since Time Immemorial training for staff and family engagement.
Tomorrow is Early Release for all students is tomorrow.
Happy Administrative Professional Days – which is tomorrow! Shout out to Deb Kohr and Angela Meyer who are here and present and to all of our Administrative Professionals. Thank you for all you do!

Upcoming events:

May 21st is our Tukwila State of the District & Staff Appreciation event at Foster High School!
May 24th – May 25th Foster High School production of The Lightening Thief – The Percy Jackson Musical at 7:00 pm and on May 26 at 2:30 pm at the PAC!

C. Board of Directors Report

Director Larson reported on attending the Lion King Play, which was held in the PAC at Foster High School. The students were able to perform on the big stage with a sound system and lights. The students received a standing ovation and their faces lit up with smiles. This shows the importance of the ARTS. He reported he attended the WSSDA legislative committee. We are not the only school district grappling with current financial issues. It is really important that we push to increase funding for schools. There are a lot of people coming together on this issue to advocate for the legislature to fund amply for our schools. He shared a New York Times article on attendance. COVID put a damper on attendance at the state level and nationally. There is a correlation between COVID and attendance. We need the legislature to provide funding allocation so that this issue can be addressed.

Director Proctor shared a statement to address the public comments received. When it comes to navigating the budget 82% of the budget is allocated to staff salary and benefits. We are from this community. There is no us vs them dynamic. These are all hard decisions, and everything is taken into consideration and to how it will affect and impact all parties involved. We are all vested in this. There are tough decisions to be made and it is hard. As a Director, I hear you and I feel you. We can talk about a culture that has trickled down to where elementary students are now fighting. This is because adults are fighting. We are all rowing this boat together. There is no us vs. them. I am not sure where the information or narrative is coming from. If you have questions, please ask our Superintendent, Chief Financial Officer, or one of us so we can clarify and give you the correct information and bring understanding. We need to work together so that we can continue to serve our students.

Director Hoover shared they are looking forward to going to FHS civic classes in the next week or two. They wanted to add to Director Proctor's statement with the following reflections. We all have a responsibility for how we got here. There are decisions that are made via the collective bargaining agreement that significantly impact our budget trajectory over time. Could things have been done differently to continue to readjust our staffing to meet our declining enrollment? Yes, however, that still would have involved reductions in force. Should the reductions in force happened in previous years? Probably, but didn't because of all the reasons that you have shared that we agree with and yet here we are now where these things that maybe could have and should have happened before. We now have to rightsize. In addition, there is significant underfunding that also contributes to where we are today financially. When it comes back to this "mismanagement of funds", there are so many ways our Superintendent and Chief Financial Officer are thinking creatively on how things are shifting and can be done differently, they don't have any additional money to work with than we did before. If you have concerns, or it there is uncertainty about why something is being cut, I encourage you to reach out to the Superintendent or Chief Financial Officer. Since I have been on the Board for the last two (2) years, we have listened and have made changes to meet the needs of our district. Culture change takes time and requires effort from everyone.

Director Simpson reported that he reached out to Highline Community College to see how the EXPO event went. He shared that they are still waiting to hear from us. Dr. Pedroza shared that she is working in collaboration with the Vice President to finalize the MOU. Director Simpson asked to be looped into the follow-up. He shared a statement in response to public comments. Everyone who spoke tonight has definitely been heard. I wanted to make sure that you know that you have been heard. I can't imagine putting in the time and effort for many years, and then getting a letter that you are part of the reduction in force. That is hard. I don't want you to think that what is said up here doesn't impact us. It does. This is a terrible spot for all of us. We don't have all the answers. He requested the letter that Assistant Principal Golsten shared.

Kate Kruller shared that she lives in the Cascade View neighborhood and shares the same safety concerns mentioned at the meeting tonight. These are valid concerns. She shared she is a personal friend of Mr. Jeff Baker, and understands how difficult this is. As we go through to figure out pathways to have better attendance, better assesment scores, so that we have students who say they prefer to attend Tukwila School District. I can't fall in with the rumor mill, but I agree with the Superintendent and the rest of the Board Directors. We are here now. We can do better. There are very few chess pieces on the board right now and I hope that we can fix that soon. We have to be honest with each other. Director Larson is correct. We need to advocate to the legislature to fully and amply fund our schools. As for the safety issues, we need to start getting these issues out in front of neighbors, City Council, etc.

7. Consent Agenda

A. Approval of Minutes from the March 26, 2024 Board Meeting

B. Approval of Minutes from the April 9, 2024 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS LARSON and HOOVER)

Director Larson made a motion to approve the Consent Agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

8. Board Discussion

There were no items for Board Discussion.

9. Questions Only - Presentations

A. Monthly Financial Statement - March 2024

Director Larson commented on the enrollment report. He shared that he has concerns in regarding the high-class sizes, particularly at Cascade View and Thorndyke Elementary. As we go into next year, it is important that we keep our class sizes down, particularly because the state can take funding away. Class sizes need to be closer to 17.

Director Hoover asked if we have completed a cost comparison between 17 students vs. a higher number of students. CFO Fleming shared that we have not completed a cost comparison. Currently, we are sitting at 16.72 students per classroom district-wide.

B. 2023-2024 Financial Forecast

Director Larson thanked CFO Fleming for finding additional sources of revenue which helped our ending fund balance.

10. Presentations

There were no presentations.

11. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of 24-25 School Calendar

Director Larson made a motion to approve the 24-25 School Calendar.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Resolution No. 947 - Budget Extension

Director Proctor made a motion to approve Resolution No. 947 - Budget Extension

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Resolution No. 949 - Reduction in Force - Classified

Director Larson made a motion to approve Resolution No. 949 - Reduction in Force - Classified.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 950- Authorizing the Superintendent to Issue Non-Renewal Notices

Director Larson made a motion to approve Resolution No. 950 - Authorizing the Superintendent to Issue Non-Reneal Notices.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Resolution No. 951 - Reduction in Force - Certificated

Director Larson made a motion to approve Resolution No. 951 - Reduction in Force - Certificated.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

12. Public Comment

A. Public Comment

President Hoover called for public comment.

There were no Public Comments.

13. Executive Session

There were no items for Executive Session.

14. Adjourn

A. Adjourn

Director Simpson made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:53 p.m.

April 9, 2024

Recording

Agenda

Tuesday, April 9, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis Nguyen and Alex Brewster
********************************************************************************
Tukwila City Hall
Council Chambers
6200 Southcenter Blvd
Tukwila, WA 98188

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Public Comment

A. Public Comment Protocol

4. Discussion Items

A. Budget

B. Strategic Plan - Engaged Learners

5. Questions Only

A. Early Warning Indicators, Dual Credits and 2023 World Language Report

6. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Vice President Simpson called the meeting to order at 3:00 p.m.

B. Roll Call

Vice President Simpson called Roll Call.

Board Directors Present:

Vice President Simpson

Director Larson

Director Proctor

President Hoover

Board Directors Absent:

None

Student Representatives Present:

None

Student Representatives Absent:

Sr. Student Representative Nguyen

Jr. Student Representative Brewster

C. Welcome Guests

Vice President Simpson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Scott Whitbeck

Naomi Byrdo

Allison Deno

Aaron Draganov

Amy Fleming

Jeff Baker

Kate Kruller

Community

Pam Bila

Silvia Dicus Mora

Dana England

Liliana Cardenas

Phone in caller

Sally Jerome

Danielle Eastman

Joe Camacho

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the April 9, 2024 Board Work Session Agenda.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

Vice President Simpson called for Public Comment.

Kate Kruller - Community Member - Shared that someone had breached the fence at Cascade View over the weekend. Is the Board informed or given a report when breaches happen? What are the next steps in the process for becoming a Board Director? Currently, District 2 has a community that is going unrepresented at this time.

4. Discussion Items

A. Budget

Amy Fleming, Chief Financial Officer shared the 24-25 budget presentation with the Board of Directors.

The presentation included the strategic plan, budget development timeline, fund balance projection, enrollment projections, budget reduction recommendations, and next steps.

2024-2025 Budget Development

The strategic plan is our guide and what drives our work. One of our main focuses for budget development this year is to work on bringing the district to a balanced budget and getting us to a zero-fund balance. A zero fund balance is a requirement to remain in compliance with our binding conditions document with OSPI and PSESD. ESSER funding ends August 31, 2024, totaling $5.9 million. Our estimated 23-24 fund balance is negative $3.5 million to negative $4.4 million.

Director Larson asked how much is our outstanding inter-fund loan. CFO Fleming shared that we currently have $4 million in an inter-fund loan. This was cash borrowing from the capital projects fund to keep us afloat. Director Larson asked if this amount is included in the projected ending fund balance. Does this include paying off the inter-fund loan? CFO Fleming shared that the inter-fund loan will be in addition to this. The zero fund balance is a long-range two (2) year plan, getting us to financial stability and building our reserves to 4% which is required through binding conditions. This will then give us the capability to repay the capital projects fund for the loan. Director Larson commented that the more accurate situation is at the end of 23-24 it's more like a $7.5M to $8.4M deficit with the outstanding $4M inter-fund loan. CFO Fleming shared that the cash balance does not come into play in your fund balance conversation. Essentially, to get us whole, we will need to work on the plan for those additional reductions to get us back to stability.

Timeline

We have a requirement by state law to have a budget approved by the Board of Directors and submitted to OSPI by August 31. As information came forth as to where we stood financially, Dr. Pedroza was out in the community, having conversations with the Board, staff, PTA, etc. In previous budgets, there was community outreach, however, the community didn't really come to the table, and therefore there wasn't a lot of input received. The slide shows the engagement that has happened, as well as future engagements, including scheduling two (2) Zoom sessions, in May and June, so the public can provide input for our budget and budget process.

The projected fund balance is in draft form. This has not yet been updated but will be updated for the April 23rd Board Meeting. This slide was provided for context.

Budget Development Outlook - Roll Over Budget

If we assumed a 2% increase in Revenue and a 3% increase in expenditures, our ending fund balance next year, without making any reductions, and with the loss of ESSER funding, would be negative $13.2M. This does not take into consideration the $4M inter-fund loan.

Enrollment - Historical and Projected

We have seen a large increase due to the influx of asylum seekers coming to our community. Historically, enrollment has been declining. Enrollment is one our our basic funding allocation methods from the state. If we project too high, and fund teachers and other staff members off those high projections, we will be in the same situation we are in currently. Moving forward, our enrollment projects will be conservative, and we will be monitoring throughout the summer to determine what the enrollment is truly looking like. Currently, we are predicting an enrollment of 2,557 FTE students.

Proposed Budget Reductions

Budget reductions as we look to the 24-25 school year. With ESSER funding ending, as well as the 21st Century Grant, the proposals for cuts are all across the board. There are also contract reductions.

Director Larson shared thoughts on "how we got here":

Loss of ESSER funding
BEA underfunded by state
State underfunding of Paid Family and Medical Leave Act (PFMLA)
Substitute costs not covered
Increased costs - insurance, MSOC
Some elements of the Bargaining Agreements that increase costs or reduce the opportunities for increased revenues.

Director Simpson shared that he would like the $4M inter-fund loan included on future reports.

Board Budget Priorities

Director Larson reviewed the communication from PSESD/OSPI regarding binding conditions. Director Larson shared that he met with John Welch, PSESD to get clarification on ranked budget priorities. The priorities do not need to be ranked in numerical order.

Make meaningful PD available for staff to increase their understanding and accountability of SEL practices
Maintain/Increase students' connectedness to school through identity and interest-based enrichment programs. Specifically for socially and systemically marginalized students
Recruit and retain diverse staff that represent the varying identities of our student population
Increase training and accountability around racial and gender-based bias for staff
Focus on students two or more grade levels behind, MLL students
Financial stability
Physical safety of our students.

Changes to Budget Priorities Document:

Add accountability after the word "practices"
Add - Ensure Financial Stability
Add Physical to the beginning of the "well-being of our student population..." statement
Add as the first statement of the document: "All of our scholars receive the highest quality of instruction to succeed while in our school community and beyond high school".
Add "Ensure that staff are equipped with the tools and resources they need".

The Board Philosophy is fine at this time. The Board will get more focused on each statement at future meetings.

B. Strategic Plan - Engaged Learners

Scott Whitbeck, Chief Academic Officer, and Dr. Allison Deno, Executive Director of Multilingual Services & PK-12 Education, presented the Strategic Plan - Engaged Learners to the Board.

Engaged Learners

Desired Outcome:

Student learning increases as a result of students taking an active role in their own goal-setting and progress monitoring.

Goal: Percentage of students setting personal academic growth goals - 100% of students in grades K-8 will set student growth goals in reading and math after they have taken the iReady diagnostic in the fall.

Mid-Year progress:

Tukwila Elementary nearly met the goal of 100% participation, while Cascade View and Thorndyke made some progress toward the goal. Showalter was farthest from meeting the goal.
For all schools, these percentages were impacted by the fact that numerous families have enrolled after the fall conference window had closed.

Desired Outcome:

Students feel safe and supported at school and have positive relationships with peers and teachers.

Goal: Percentage of positive scores on Educational Effectiveness Survey (EES). - the percentage of 4th-12th students responding positively on the EES student survey in the area of Collaboration and INterpersonal Skills will improve from 65% to more than 78%.

Mid-Year Progress:

Students will take the CEE survey later this spring, providing us the opportunity to update the progress towards this goal at that time.
Professional learning that centers on focal students, a street-level data source, has been utilized in all school sites in a variety of ways to support a deeper understanding of student strengths and “can dos” for the purpose of increasing collaboration and interpersonal skills. Examples of this professional learning taking place are our monthly principal/assistant principal learning sessions, as well as staff meetings and Professional Learning Community (PLC) meetings self-directed by teacher teams.

Desired Outcome:

Students feel safe and supported at school and have positive relationships with peers and teachers.

Goal: Documented Student Discipline - The number of documented student discipline reports will be reduced in all five schools by 3% in the 2023-2024 school year. The focus area is the Inappropriate Behavior category. The number of documented student discipline reports for Inappropriate Behavior will be reduced from 74 in 2022-2023 to 69 in 2023-2024 and at least a 1.0% reduction each following year.

Mid-Year progress:

The number of student discipline reports for the focus area of Inappropriate Behavior (a subset of “Overall Student Discipline Reports” data displayed to the right) dropped from 45 in the first half of the 2022-2023 school year to 25 in the first half of the 23-24 school year. Our schools are on track to be within our end-of-year goal of a maximum of 60 such reports.
The increases at Thorndyke, Showalter, and Foster are partly due to increased use of the district discipline report form.
Thorndyke shows a small increase, but also had a very small number of reports both last year and this year.
Affecting data at both Foster and Showalter is the increase in total student enrollment compared to last year and a handful of incidents that involved multiple students.

Next steps:

Schools will engage site staff teams and seek student and parent input as they review individual and school-level data through an equity lens. The priority is to look for patterns such as disproportionate referrals in race, multilingual learners, and students with IEPs. Their findings will inform how they adjust their programs for enhancing their positive school climate for all students.

Desired Outcome:

Students consistently attend their classes and are actively engaged with learning by planning for their futures.

Goal: Percentage of students regularly attending school - The percentage of students regularly attending school will increase from 63% in 2022=2023 to 73% in 2023-2-24 and will increase by 5% every year after.

Goal: Percentage of 11th-grade students who have completed their High School and Beyond Plan - 90% of 11th-grade students will complete their High School & Beyond Plan during the 2023-2024 school year. This will increase to 95% during the 2024-2025 school year and 100% during the 2025-2026 school year.

Mid-Year progress:

Attendance

As of 3/29/2024 (129 school days), the percentage of all TSD students regularly attending school is 85%, averaging all five (5) schools, as a grand total and disaggregated by race. This exceeds our goal of 73%. "Regularly attending" means fewer than 18 absences during the school year, no matter how many days the student has been enrolled in the school year.

High School and Beyond Plan

As of 4/2/24, 42% of 11th graders have completed their High School and Beyond Plan. The end-of-year goal is 90%.

Next Steps:

Attendance

Engage with students who identify as American Indian/Alaskan Native and Native Hawaiian/Pacific Islander to learn their barriers to more regular attendance, and take steps to minimize or remove those barriers. The other reported racial groups have very similar rates of regular attendance, ranging from 86%-92%.

High School and Beyond Plan

Foster is working to reach the 90% goal by the end of the 23/24 school year. This involves close communications with the specific students and parents, as well as teachers and related support professionals including our Stay in School Coordinator, our Quality Engagement Specialists, and our Community and Family Liaisons. Special focus will be given to our historically underserved students.

Director Simpson requested that future reports include the data brokedown racially by school, each incident, student, and grade. Director Proctor shared that we need to ask for this data at the micro level.

President Hoover suggested that the Superintendent share via memo and/or report that contains what is the plan, what is happening behind the scenes, and data updates on progress/regression. Dr. Pedroza shared that the Team is meeting on April 18th. Dr. Pedroza will submit a plan to the Board by May 1st, with further discussion at the May Work Session. Dr. Pedroza will also share an elementary and secondary report-out.

Director Larson commented on Slide 11. Doing a race breakdown at the district level is too high to be meaningful. Doing a breakdown by school and race is much more meaningful because we know attendance at secondary schools is quite different from attendance at elementary schools. do by school and race. Dr. Pedroza shared that we should look at the SIPs for each school and look at their goals and strategies.

5. Questions Only

A. Early Warning Indicators, Dual Credits and 2023 World Language Report

Director Larson commented on why are we increasing out-of-school suspension post covid. We tried hard pre-covid to keep kids in school. Mr. Baker shared that prior to Covid, there was a big emphasis from OSPI on doing different interventions. This was a requirement from OSPI, to try different things before you excluded a student from school. Perhaps a review of those protocols and guidelines for school leaders might help. Director Larson shared that this is information that he would like to hear from the schools about. Dr. Pedroza shared that what we are experiencing, especially when it's a disciplinary, especially of a minor, is that students are being put on an emergency suspension pending an investigation. There is more work, strategies, and discussions that are needed.

President Hoover shared that this is an opportunity to strengthen the policy around exclusions. What is the timeline for having these discussions? They requested the Superintendent to provide a timeline for moving forward with the discussion. In the gender data presented, there is a significant piece missing. They know that we are limited by state reporting and the questions that they ask, but we cannot continue to erase trans and non-binary people. When they see a report like this, where the genders are binary, I would rather it state that we do not have accurate information on our trans and non-binary students, than to give them one that has the binary only because that is erasure. We cannot erase our trans and non-binary students. Knowing that we have limitations with what the state provides and/or asks for, what can we in Tukwila do to make steps in a different direction, or how can we use the information that we do have about students to create accurate data reports so we can have meaningful conversations about how our students are impacted. They also share that we need to start thinking of intersectionality with our data. This is a term coined by Kimberlé Crenshaw and essentially it is a metaphor for helping us understand the ways that multiple forms of inequity or disadvantage sometimes compound themselves to create obstacles that often aren't understood. As an example, how many black boys with IEPs are being disciplined disproportionately, what is the rate of black trans girls who are being suspended or targeted or feel a sense of disconnection, trans and queer and homeless youth. We need to start thinking about having intersectionality with our data.

Director Proctor shared that our priorities include "all", and this falls into the all. We are trying to serve all students in Tukwila School District, regardless of what people think regarding race, gender, etc. However we acquire the data, let's put the "all" in there.

6. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board Work Session.

Director Proctor seconded the motion.

All voted in favor of the motion.

The motion carried.

Vice President Simpson adjourned the work session at 5:38 p.m.

March 26, 2024

Recording

Agenda

Tuesday, March 26, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila Elementary - Library
5939 S. 149th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - President Hoover

E. Land Recognition - President Hoover

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the March 26, 2024 Regular Board Meeting

3. Host School Welcome

A. Host School Welcome - Tukwila Elementary School

4. Board Recognition

A. Board Recognition - Citizen's Levy Committee

5. Public Comment

A. Public Comment

6. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

D. Legislative Update

7. Consent Agenda

A. Approval of Minutes from the March 19, 2024 Special Board Meeting

B. Approval of Minutes from the March 12, 2024 Board Work Session

C. Approval of Minutes from the February 27, 2024 Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS PROCTOR and SIMPSON)

8. Board Discussion

A. Board Meetings

B. Board Budget Priorities and Budget Philosophy

9. Questions Only - Presentations

A. Monthly Financial Statement - February 2024

B. 2023-2024 Financial Forecast

C. 2023-2024 Budget Extension - Per OSPI

D. Resolution No 947 - Budget Extension - For Review

10. Presentations

A. Union Presentation

11. Action Items

A. Approval of Resolution No. 946 - Approval of WIAA Membership Renewal

B. Approval of Resolution No. 948 - Appointment of Superintendent Dr. Concie Pedroza

C. Approval of Highly Capable Plan

D. Approval of CTE Courses

E. Approval of Asset Prevention Program

F. Approval of WSSDA Position Proposals

G. Approval of K-5 Math Curriculum

12. Public Comment

A. Public Comment

13. Executive Session

14. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Simpson

Director Proctor

Board Directors Absent:

None

Student Representatives Present:

Alex Brewster

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Debbie Aldous

Nick Brown

Aaron Draganov

Amy Fleming

Scott Whitbeck

Andra Maughan

Naomi Byrdo

Duane Meyer

Debbie Aldous

Karen Korol

Lisa Ring

Community

Phone in Caller

Silvia Dicus Mora

Pat Larson

Kate Kruller

Riley Haggard

Ian Sample

Lintrail Duke

Sarah Hendrickson

Armen Papyan

Sharon Nikota

Sheila Coppola

Lisa Shipman

Liliu Aleaga

Michael Croyle

Angela Meyer

Carinne Woodfolk

Tasolo Simpson

Todd Best

Amanda Foster

Brandon Eastman

Danielle Eastman

Joe Camacho

Nick Brown

Abigail TAbason

Robin Allsopp

Allan Ekberg

Shiela Coppola

Jessica Othman

D. Welcome Message - President Hoover

President Hoover shared the Community Agreements.

E. Land Recognition - President Hoover

President Hoover conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the March 26, 2024 Regular Board Meeting

Director Simpson made a motion to approve the Agenda for the March 26, 2024 Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Host School Welcome

A. Host School Welcome - Tukwila Elementary

Principal Nur welcomed the Board of Directors.

A student video was shared. The students in the video shared various robotics projects they were working on, along with information on what the project was and the steps they took to complete the project.

Principal Nur shared a presentation with the Board. Highlights included:

Tukwila Elementary - multiple languages are spoken, collaborative hands-on learning, different ways of showing learning, celebrate and support each other, practice cross-subject learning, celebrate spirit days, inclusive in all spaces, creative and tech-savvy, athletic, excited and engaged, and build character traits.
i-Ready Reading Growth - The original goal was for a 25% increase school-wide. The winter data shows as a school, a 60% growth in overall reading comprehension goal.

i-Ready Math Growth - Our original goal was for a 25% increase school-wide. Our winter data shows that as a school, we have over 160% growth increase in our overall math numbers and operations goal.
Multi-lingual students - 15% difference in growth between our MLL students and our non-MLL students. There was a 5% growth between our MLL Special Education and general education students.
What is working: monthly PLC connection, Building Core Instruction PD's, data analysis, Scope and Sequence Development. focused on building core instruction this year.

Director Larson shared the state has WSIF which shows data on growth. This last year, Tukwila Elementary improved significantly. Congratulations to you and your staff on this achievement. This isn't easy to do.

4. Board Recognition

A. Citizen's Levy Committee

Dr. Pedroza wanted to take a moment to extend a heartfelt thank you to the members of the Yes Committee for their incredible dedication to our recent levy measure. Paul & Kathy Coblenz, Sarah Vallieu, Katrina Dohn, Allan Ekberg, Armen Papyan, Edna Morris, Jonathan Joseph, Kate Kruller, Sheila & Rick Coppola, Sharon Nakata, Madison Martin, Riley Haggard, and Pat Larson – your hard work and commitment were pivotal in the success of our campaign. I also want to thank TSD staff, teachers, and union leaders for their full support with donations and volunteering in support of the Yes Committee. Your unwavering support ensures that we can continue providing the quality education our students deserve. On behalf of the entire Tukwila School District community, thank you for your outstanding contributions.

President Hoover thanked the committee for their tireless work and advocacy for our students.

5. Public Comment

A. Public Comment

President Hoover called for Public Comment.

Edna Morris - Community Member - When the school board was faced with the task of finding a superintendent to meet the needs of the TSD, we were aware it needed to be someone willing to make the necessary changes that had held us back. Changes that would allow for growth and would provide an environment in which both students and staff could flourish and have the educational opportunities they deserve. We would need a leader willing to surround themselves with other strong, insightful people. A leader willing to make tough decisions to allow TSD to thrive. When interviewing Dr. Pedroza, she reflected several times about how "hard" situations were, which caused me to hold reservations about her being the leader we were in need of. If she felt situations were "hard", was she up for the serious challenges we knew would continue to come and the needs that would be imperative to address? After working with Dr. Pedroza, I have come to realize she recognizes challenges and yes, they are "hard" but they are challenges that she is extremely capable of handling and finding solutions that best meet the needs of the district. She involves her staff in decision-making, and she truly listens and responds to the needs of the district and individuals. She nurtures an environment in which people feel valued. we, as a district, are fortunate to have Dr. Pedroza as a leader. She has proved herself to be someone who definitely does not shy away from "hard". She is resilient, a progressive thinker, proactive, and an asset to TSD.

Danielle Eastman - Parent - Shared concerns on safety and security. Why is the front entrance secure, but not the outdoor recess areas? There have been occupied tents in the tree line while students are playing. background checks are necessary to work and volunteer inside, while strangers are walking among the children and halls and entering the building where other students are and the restrooms are right there. We need to figure out some solutions such as signage, and fencing to deter people from freely walking around outside with the children and prevent them from breaching the inside of the building. I would also like to know what is the process to get fire ladders for the thirteen classrooms that are upstairs. At this time there is no way to access in case of a fire except for the stairs. In reading OSPI's website, there is a possibility of grants available for this.

President Hoover requested Superintendent Pedroza to follow up.

Jessica Othman- PTA President - Thorndyke Elementary - I went into the last board meeting with a few questions only to end up leaving with way more. I know that the District is currently going through a difficult time and I in no way expect concrete answers right away. However, I feel the questions that I brought forth to you all are important not only to me but to the rest of the families that reside in our school district. They need answers, yes, but they also need a voice, and I intend to try and be that for them as well as I can. Below you will find the list of questions I presented at the most recent Board Meeting 1. Budget Philosophy number eight states, “ reductions will be made first to the programs in which there is clear evidence that they are not as effective in supporting the District mission statement as other programs.” What will be the determining factor in deciding which programs will be deemed “not as effective?” WIll we be notified in advance when these reductions are going to be made and which programs these will be. If so, what will the timeframe be between announcing the reductions and putting them into place? 2. Number nine states, “partial reductions of the programs will be made, but if analysis shows the reduction will render the program ineffective, fully removing or restoring the program will be considered.” How will the programs that get reduced/cut be decided and what will the timeframe be in deciding that the reduction rendered the program ineffective? 3. Number 11 states, “partial reduction of the programs will be made in areas with less impact on students who do not speak English as a native language.” What areas will these be exactly? How will these reductions be decided? Will the affected families be involved in any of these decisions and if so, how? My concerns stem from not only having a student enrolled in this district, but from working closely with families and the community as well. I love this town and the community that resides here. My goal is to help create a safe, nurturing, and inclusive space for everyone. Thank you for giving me a platform to share my thoughts. I would love to help in any way I can, big or small. I look forward to hearing from you.

Director Simpson requested that the questions asked during Ms. Othman's public comments is emailed to the Board.

Brandon Eastman - Parent - Thank you to Dr. Pedroza for working on the wi fi. There has been a lot of work to resolve this. We are not quite there yet, but we are close. Thank you to the Tech Services department as well. Tukwila is a small town, but right next to Seattle, and more diverse than small towns. At one of the previous meetings, regarding after-school programming, there were comments that schools are responsible from bell to bell. No one I have talked to feels like that is adequate for what the school is in this community. The decisions that are being made with the budget, I hope that those considerations, these choices that are made impact families and the community. At the last meeting at Thorndyke Elementary there was an issue with substitute teachers. Director Proctor mentioned morale issues. One solution is having people from the administration building who have teaching certificates step in and teach to fill some of those spots.

6. Reports

A. Student Representatives Report

Jr. Representative Brewster shared that they reviewed student advisory applicants, and have set up a pre-planning meeting. The first Superintendent Student Advisory Committee meeting is scheduled for April 3rd at 3:30 p.m. via Zoom.

B. Superintendent Report

Dr. Pedroza shared several updates. This month has been full of activity throughout the district. Thank you to the parents and staff who engaged in our parent-teacher conferences early in the month. There is so much work that happens behind the scenes to get ready and I know that the families do appreciate connecting with the staff in our schools. I have some additional updates for the community.

Building Closure Update: We have now word, that the district administration building is nearing completion for us to move in; this will be a phase-in approach and we expect that everyone will be in place by the end of April.

Health Update: Odessa Brown once again partnered with the district and we held our vaccination clinic last Thursday, where 111 vaccinations were given to children. Thank you, Odessa Brown and Foster High School, for supporting the clinic.

Other events:

Gratitude to our Incredible Education Support Staff, early in the month it was wonderful to see all of the ways staff showed up for our dedicated staff.
Dual Language Enrollment: Dual Language Lottery was held for the incoming Kindergarten class, parents were notified, and we have a waitlist. Reminder if you have students coming to Tukwila School District this year and/or next year, you can enroll now in our schools or district office.
After last month’s vote for SROs, Principal Parker, Principal Christopher, and Chief Drever met to plan the conversations and planning for schools. This will be ongoing in preparation for a soft start in spring in readiness for the 24-25 school year.
Cascade View is producing a Disney Play - The Lion King at the Foster High School PAC on Wednesday, April 3rd at 7 pm. All are welcome!!!
Families please note that the end of the trimester is April 1 and Spring Break begins the following week from April 8-12. School will resume on April 15.
Thank you to the Cascade View PTO and the district’s Parent Advisory Committee for greeting me so warmly, talking with me about the budget, giving me history, and asking questions. It has been wonderful getting to know you. I am looking forward to other parent events this year.
Kudos to our Family Liaisons who have planned several parent events this year to support our newest families to the community. It has been great to see them support families in what families need to learn to navigate the school system.

Community and staff – please sign up on our Tukwila SD Facebook and Instagram where we publish all the good things happening in our district. Also, check out our webpage.

Director Larson asked for dropout data. Dr. Pedroza will get the data and follow up with the Board.

C. Board of Directors Report

Director Larson shared several updates. The Foster High School robotics team competed in the regional competition at Auburn High School and finished in the middle range. Statewide, there are only about 10% of high schools that have robotics teams that compete in this program. He reported that he and Dr. Pedroza attended the first Road Map Project meeting. The Foster History department had a session. The assignment for the students was to take an event, i.e. post-civil war, WWII, and do research and a presentation on it. It was great that the students had this opportunity to research and present on history as compared to just reading a book. Director Larson commented on WSIF data. It's not just about proficiency on the test, but growth, and includes attendance, dual credits, and graduation rate. This went dormant during COVID-19 but is back now. About 25% of schools in the state are in "improvement" status. If we want improvement, then the state needs to provide more resources. One of the measures is attendance. The regular attendance rates at Tukwila Elementary for 22-23 was about 94% while the other schools were 60-70%.

Director Proctor reported the vaccination clinic went well with 111 vaccinations and 34 students. He reported at Thorndyke Elementary, 150th is painted yellow so when students get out of school, there is no in out or out. We need to work together and find a solution.

Director Hoover reported on several items. The interviews for District 2 Board Director have been conducted. We should have a decision on an appointment by next week. They and Dr. Pedroza are working on getting Coffee with Concie and Carlee scheduled. This would create more consistent, casual ways to connect with people. They shared, regarding the budget, that what we are going through is hard, complicated, and nuanced. Everyone is feeling the weight and impact of the decisions that are having to be made right now. We all need to try to hold space for our leaders, staff, and community, and they are open to connecting with anyone.

Director Simpson reported on visiting Thorndyke to chat with the Principal and parents about the champions contract. There were parents who could afford the cost, while others were not. At this time it is business as usual.

D. Legislative Update

Director Larson shared several updates. (report attached). The short session is done. The next step is Governor Insee signing the bills. Highlights included:

More money for paraprofessionals
Increased SPED cap to 16%
Funding Road Map Districts for Student Civil Engagement
AI task force established- WSSDA will be creating a model policy
Electric buses - monies are starting to become available for infrastructure and grants. We need to start thinking about that.
Inclusive learning standards and instructional materials passed
Increase of MSOC by 2%
Senate Budget Bill
Transportation correction funding

7. Consent Agenda

A. Approval of Minutes from the March 19, 2024 Special Board Meeting

B. Approval of Minutes from the March 12, 2024 Board Work Session

C. Approval of Minutes from the February 27, 2024 Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS PROCTOR and SIMPSON)

Director Simpson made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

8. Board Discussion

A. Board Meetings

President Hoover provided a history of past board meetings and wanted to check in with the Board in regard to their thoughts on the new board meeting schedule. Previously, we had two (2) regular Board meetings a month that would typically last two to three hours. Currently, we have a one Board Work Session and one regular Board Meeting. It has been noticed that because of this change, our regular Board meetings typically last three hours due to the amount of presentations and reports at the meeting.

There is a suggestion of extending the Board Work Session by one (1) hour. This would allow for additional items, i.e. presentations, etc. to be discussed at the work session instead of the regular Board Meeting. The Board Work Session will be extended to 6:00 P.M.

Director Larson shared that extending the work session would be fine. He commented that he does not believe that the longer meeting time is caused by the shift in meetings, but is due to the additional reports, etc. requested by the Board.

Director Simpson shared Director Larson's view as long as we are using that time to resolve issues.

President Hoover shared that there are some things that the Board can do too, such as instead of spending a lot of time dialoguing about an item, we could essentially request the Superintendent to report on progress and what kind of objectives or outcomes have been taken from our Work Session.

Director Simpson shared that in the report out, we can include who is accountable, the timeline for when the Board will hear back on the topic, etc. He shared he would like a format of who is responsible, a timeline and when, and what format will this be sent to the Board, i.e. email, Monday memo, or in a meeting.

The following were Board requests:

Action items need concrete accountability points
Any topics that a Board Director wants added to the meeting agenda, will be sent to the President of the Board before the next Agenda Review Meeting.
Follow-up Format - Who is responsible, a timeline of when the Board will receive information, and how will the information be given to the Board.
The Board will need to determine what information they need, and how they want to receive that information.

B. Board Budget Priorities and Board Budget Philosophy

President Hoover shared that as part of our financial binding conditions, we are required to provide ranked Board Priorities and a final Board Budget Philosophy document.

Director Larson shared that ranking priorities is not feasible and is more of an either-or. We need to be able to balance various priorities.

For future budget decisions, the Board requested that before a decision is made about a program, it comes to the Board for approval.

For the April 9th Work Session:

Each Director will pick their top 6 priorities to share at the next work session.
Director Larson will contact OSPI and PSESD to get more information on the definition of "ranked" Board Priorities.

9. Questions Only - Presentations

A. Monthly Financial Statement - February 2024

Director Larson shared that he would like to see what percentage of students are absent more than twice a month. Can that be added to this report? Amy Fleming, CFO, shared that she would try to get that information for future reporting.

President Hoover shared that they noticed that there is a steady decline in our fund balance since September of last year. Is this due to the district having to "catch up" with some unpaid items? CFO Fleming shared that was part of it. The other piece is the way that we are funded. Apportionment isn't received every single month, so we have kind of a bump down, and then a bump up with property taxes in October and April. So the ending funding balance will continue to flow up and down.

B. 2023-2024 Financial Forecast

CFO Fleming shared that we are using a new reporting format. ESD 113 has been using this format for several years. OSPI and the ESDs have been talking about how this format needs to be incorporated into all of the school districts around the state. She shared that it will most likely be this model or something very similar. If the Board is okay with this format, we will start using this moving forward.

C. 2023-2024 Budget Extension - Per OSPI

CFO Fleming shared that we have submitted Safety Net for reimbursement for $1,000,000. The request is never 100% reimbursed, however, if we receive $800,000 we will be happy. This will be for this current year. The Special Education budget for this year was inadequate, so that was a large piece of the work for submitting a reimbursement request.

D. Resolution No 947 - Budget Extension - For Review

10. Presentations

A. Union Presentation

Nick Brown shared the following statement. Tukwila families and educators agree that our students deserve the best education that helps them grow and thrive.Tukwila Education Association members, both classified and certificated, have dedicated their careers to teaching and supporting the diverse student population and families of the Tukwila community. But decades of underfunding by the state as well as a lack of financial accountability and oversight from this Board is not only getting in the way of students’ learning, but also harming the staff and community as a whole. While we have new leadership in the district and are hopeful for positive change, we cannot ignore that the financial situation the district is currently facing is not new, but created over years of overspending and fiscal irresponsibility. Due to this, the district is now faced with making detrimental cuts to the programs, supports and staff that this community relies on. We cannot ignore the harm that these drastic changes will have on everyone. Every program cut is a support no longer available, every staff member lost is a trusted adult who will no longer be here to support our students. We need the board to put the students' needs first and recognize the harm that we will all be feeling over the next couple years. Moving forward, TEA Members ask you to remember 1) To MEET STUDENT NEEDS FIRST. We should never have to cut the teaching and services students need, but if we must, positions like administration that are far from classrooms should be cut before the teaching and supports students rely on daily. 2) And that THESE CUTS HURT. What you see as numbers on paper our students see as the people they rely on, their trusted supporters and faces they can count on to be there for them every day. It’s sacrificing class sizes that are already too big for even bigger ones which means giving each student even less of our time and attention. It’s devastating. The district needs to do everything possible to find creative solutions and minimize the impact. Our CALL TO ACTION. We wouldn’t have to be cutting needed supports for our students if the state provided adequate funding for public education, and this Board practiced fiscal responsibility over the years. Join us in calling on lawmakers to fully fund our public education system and for the Board to make drastic changes to their spending and oversight of the funds meant for our students.

TEA President Aldous asked if the Board had any questions?

President Hoover asked what are some of the solutions that you recommend? President Aldous shared that in our statement we see this as an issue of funding from the state for the most part, along with some bad fiscal practices in the past. We do understand that it is time to right the shipt but we really want the cuts to be as far away from students as possible. We are willing to work alongside you to go to the state and advocate together. Director Larson shared that we need ample and equitable funding

11. Action Items

A. Approval of Resolution No. 946 - Approval of WIAA Membership Renewal

Director Larson made a motion to approve Resolution No. 946 - Approval of WIAA Membership Renewal.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson asked what league are we in this year? Dr. Pedroza will follow up.

B. Approval of Resolution No. 948 - Appointment of Superintendent Dr. Concie Pedroza

Director Larson made a motion to approve Resolution No. 948 - Appointment of Superintendent Dr. Concie Pedroza.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Highly Capable Plan

Director Larson made a motion to approve the Highly Capable Plan.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of CTE Courses

Director Larson made a motion to approve CTE Courses.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson asked if the financial algebra course was being offered this year. Mr. Baker shared that it was being offered. Director Larson commented that it was more like financial math, i.e. balancing checkbook, etc. Mr. Baker confirmed that was correct.

President Hoover confirmed that CTE is a fund on its own. If a student is in a CTE class, how does that impact BEA? Or does it not impact BEA? Mr. Baker shared that for each CTE class, we receive 1.2 for funding. and for a BEA class, you get 1.0 for funding. When you have a teacher move to teach CTE classes, you are freeing up BEA monies. President Hoover asked if we have a CTE class with only a few students, is that a class that is the most fiscally responsible for us to hold at the moment? Mr. Baker shared that if we have 23 students in a CTE class that teacher's salary is paid. We try to get an average amount of students in each class. There are a few classes that we can have that many students in due to safety, etc.

Director Larson shared that we get more per-student funding in CTE, including MSOC, etc. Additionally, we are trying to get CTE money into Showalter Middle School.

President Hoover shared that is a little frustrating when the Board is put into a bind to approve something because it is due to whoever or whatever a few days after our meeting. In the future, it would be appreciated if the Board could have a month prior to the due date. That way we would have more time to discuss and have more information if needed so that we can make an informed decision.

E. Approval of Asset Prevention Program

Director Larson made a motion to approve the Asset Prevention Program.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

Liliana Cardenas, Director of Maintenance, Operations and Capital Projects shared that she would provide a full report to the Board at a future meeting as to what occurred and what's next regarding the water leak in the Administration building.

F. Approval of WSSDA Position Proposals

Director Larson made a motion to approve the WSSDA Position Proposals.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

G. Approval of K-5 Math Curriculum

Director Larson made a motion to approve the K-5 Math Curriculum.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

12. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

13. Executive Session

There were no items for Executive Session.

14. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:00 p.m.

March 19, 2024

Recording

Agenda

Tuesday, March 19, 2024

Special Board Meeting via Zoom (5:30 p.m.)

Meeting Begins: 5:30 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
***********************************************************************
Meeting via Zoom

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Discussion

A. Director District 2 Interview - T. Hang

B. Director District 2 Interview - K. Kruller

4. Executive Session

A. Executive Session - To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h)

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 5:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Larson

Director Simpson

Director Hoover

Director Proctor

Board Directors Absent:

None

Student Representative Present:

Alex Brewster

Student Representative Absent:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

T. Hang

K. Kruller

Joe Camacho

Robin Allsopp

Edna Morris

Community Member

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the Agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Director District 2 Interview - T. Hang

The Board of Directors conducted the interview of Teresa Hang for the District 2 Director open position.

B. Director District 2 Interview - K. Kruller

The Board of Directors conducted the interview of Kate Kruller for the District 2 Director open position.

4. Executive Session

President Hoover recessed the meeting to Executive Session at 6:36 p.m. for approximately 30 minutes to evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h).

A. Executive Session - To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h)

President Hoover called the regular meeting back to order at 7:07 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Simpson

Director Larson

Director Proctor

Board Directors Absent:

None

5. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Special Board Meeting.

Director Proctor seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 7:08 p.m.

March 12, 2024

Recording

Agenda

Tuesday, March 12, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Public Comment

A. Public Comment Protocol

4. Discussion Items

A. Strategic Plan - High Expectations and Excellence for All

B. Social/Emotional/Mental Health-Students

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Simpson called the meeting to order at 3:00 p.m.

B. Roll Call

Director Simpson called Roll Call.

Board Directors Present:

Director Larson

Director Proctor

Director Simpson

President Hoover

Board Directors Absent:

None

Student Representatives Present:

Alex Brewster

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

Director Simpson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Scott Whitbeck

Stacy Lappin

Aaron Draganov

Jeff Baker

Andra Maughan

Amy Fleming

Allison Deno

Liliana Cardenas

Community Member

Kate Kreueller

Naomi Byrdo

Sally Jerome

2. Public Comment

A. Public Comment

Director Simpson called for Public Comment.

Director Simpson read the following public comment:

Tim Renz - Parent, Foster High School Science Teacher, and long-time Tukwila School District Staff - As mentioned in the Public Comments of the TSD Regular Board meeting held on February 27, 2024, I placed petitions in both English and Spanish at each of the 3 elementary schools in the afternoon of February 28, 2024 to collect signatures of support for continuing the school district subsidies for the Champions program. The petitions were only out and available for less than a day as the Champions Program Manager asked the Champion Building Leads to remove the petitions on February 29 in fear of retribution from the District. It is likely that not all parents even got to see the petition. I collected the petitions the afternoon of March 7th and they had not been put back out. Still, in less than 24 hours, a total of 100 signatures from parents and district staff were collected. There were 24 from Tukwila Elementary, 54 from Thorndyke Elementary, and 22 from Cascade View Elementary. These also represent 97 students and 24 district staff and community members who don't have children using the Champions services directly. This is an overwhelming response in such a short period of time. Imagine how many more signatures would have been collected if the petitions weren't removed after only a day. Speaking on behalf of the 100 people who signed the petitions in the short window that was available and especially the 97 students who are sure to be negatively impacted by the short-sighted decision to remove the District subsidy for the Champions program mid-year in violation of the year-long service agreement (aka contract) that these families entered into with the District and Champions, I urge the District to reinstate the subsidies for the remainder of the school year and look at possible solutions for the future. I have the original copies of the petitions if needed. Thanks for your consideration. I am open and willing to discuss this matter further.

3. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the Agenda.

Director Proctor seconded the motion.

All voted in favor of the motion.

The motion carried.

4. Discussion Items

A. Strategic Plan - High Expectations and Excellence for All

Scott Whitbeck, Chief Academic Officer and Dr. Allison Deno, Executive Director of Multilingual Services & PK-12 Education presented the Strategic Plan section High Expectations and Excellence for All.

Highlights included:

High Expectations and Excellence for All

We believe in graduating responsible, civically engaged students.

We believe in using resources responsibly to produce successful student outcomes.

Desired Outcome: Student achievement increases as a result of high-quality instruction and high expectations by staff.

Goal: Percentage of students meeting standard on assessments in English Language Arts and Mathematics - Smarter Balanced Assessment

Measure: All students will increase by 10% in each core area (ELA, Mathematics, and Science) as reported on the OSI report card for 23-24 and each subsequent year.

Director Larson asked for clarification. Is this 10 percentage points or 10%? CAO Whitbeck shared it is 10 percentage points. Director Larson shared that "10 percentage points" should be added to the SMART goal to minimize confusion.

Mid-Year Progress and Next Steps:

On the Spring 2023 Smarter Balanced Assessment, 29.1% of students met standard in English Language Arts, 19.2% of students met standard in Math, and 20.3% of students met standard in Science.
School teams implemented Interim Assessments this school year in order to support student preparation for SBA in the spring.
Ongoing Teaching and Learning work around inclusive practices and adoptions in Math (Elementary) and Science (Middle School) are intended to work towards a guaranteed and viable curriculum.

Desired Outcome: Percentage of 3rd and 7th grade students meeting their stretch goal in iReady Reading and Math

Goal: The number of 3rd and 7th-grade students reaching their stretch goal in reading and math will increase by 10 percentage points each year.

Measure: i-READY ASSESSMENT

Mid-Year Progress and Next Steps:

Who are the under-represented groups (federal subgroups) affected? What are the potential impacts?
Does this policy, program, practice or decision worsen existing disparities or produce other unintended impacts?
How have you intentionally involved stakeholders who are also members of the communities affected by this policy, practice or decision?
What are the barriers to more equitable outcomes?
How will you mitigate the negative impacts and address barriers?

Director Larson commented that more focus is needed on students who are two (2) or more grade levels behind. The focus needs to be on the students who are farthest away from educational standards and make sure they are meeting their stretch goals. Additionally, all of the goals need to be focused on the students farthest away.

Race and Equity ToolKit

Question 1 - Who are the under-represented groups (federal subgroups) affected? What are the potential impacts?

Under-represented groups: Reading and Math - All Grade Levels: Black, Hawaiian/Pacific Islander, LatinX

Potential Impact: Students who are 2 or more grade levels below in reading and math in the identified racial groups may not be able to meet grade-level standards at the end of the year.

Question 2 - Does this policy, program, practice or decision worsen existing disparities or produce other unintended impacts?

Existing Disparities and Unintended Impact:

Current racial disparities at the end of the 2nd diagnostic for iReady are in alignment with past practice.
One positive outcome from the 2nd diagnostic window indicates that the previously observed trend of students falling further behind with each successive grade level was not observed during this window.

Director Hoover asked what practices have helped shift that. CAO Whitbeck shared having Race and Equity teams at our building, ongoing training (3rd year), and two (2) Race and Equity leaders at each school engaging with staff and students.

Dr. Deno shared that some of the systemic changes include: removing the noninclusion curriculum, keeping students in core classrooms, and attention to the belongingness for students. Dr. Deno shared that in the elementary schools, this is the first year that we created scopes and sequences for all three (3) sets of materials that more align with the Common Core Standards.

Question 3 - How have you intentionally involved stakeholders who are also members of the communities affected by this policy, practice or decision?

Involving Stakeholders

Data Dives with individual principals, Chief Academic Officer, i-Ready staff, and OSPI Coach
School Teams can update SIP's, engaging their schools' Race and Equity Leaders staff, community, and student voices.

Director Larson suggested that students are asked "Do you think you are good in math"? and then follow that number, maybe have a supplemental curriculum as well. This question should also be asked for Science.

Question 4 - What are the barriers to more equitable outcomes?

Barriers to Equitable Outcomes:

Inconsistent core instructional practices coupled with an overreliance on pull-out instructional services.
Providing infrequent in-person coaching for teachers on effective instructional strategies.

Director Larson asked why don't we have specialist math teachers at the elementary schools. Why not? We have them at the secondary level. This is something that we need to look at to remove barriers.

Dr. Pedroza shared that we will have attendance data by race, and growth of students who attend regularly versus / no versus discipline for the April 9th Work Session. This will be part of the Strategic Plan Engaged Learners presentation.

Question 5 - How will you mitigate the negative impacts and address barriers?

Through the MTSS team, a menu of high-impact teaching strategies will be developed and serve as the centerpiece for professional learning focused on universal design for instruction (UDL) during the 2024-2025 school year.
One example of this type of professional support is to provide supportive coaching to teachers on ways to differentiated instruction within the classroom, minimizing times that students receive instruction elsewhere.

Jr. Representative Brewster shared students are more engaged with project-based learning for math. They are more social.

Desired Outcome: Percentage of 9th-grade students who are on track to graduate

Goal: The percentage of 9th-grade students who are on track to graduate will increase from 73.7% (21-22) to 78.7% in 2023-24 and increase 5% each subsequent year.

Mid-Year Progress and Next Steps:

At the end of the 22-23 school year, 63% of 9th graders were on track for graduation.
At the end of 1st semester in the 23-24 school year, 63% of 9th graders passed all of their courses; a leading indicator of being on track to graduate at this point of the year.
Foster High School is revamping its master scheduling process.
Summer School will focus on credit recovery

Director Larson shared that he would like to see disproportionality as a number rather than a percentage. There needs to be a lot more depth, particularly on the race and equity issues. We need to get deeper into the data and then come up with strategies.

Some of the changes at the high school:

Reading Specialist - focused specifically on supporting night graders in their ELA classes
Two Multi-lingual coaches co-planning with teachers to support core subjects, math, science, history, and English to help support the students and build the levels of the teachers.
9th-grade advisory teachers are the Math teachers who use their time during advisory check-in with math and solve problems of the week.
After-school tutoring has been emphasized. This is available for all 9th graders.
Next year, they will be piloting a 9th-grade honors for all in their English Language Arts courses to raise the expectations and support.

Director Larson commented that we should start thinking about vertical systems, i.e. middle school to high school. It was suggested that there is a need to reevaluate annual survey questions, and perhaps add a pulse question for students weekly. Dr. Pedroza shared that she had several suggestions for additional questions, i.e. belonging, safety, expectations, etc. Director Larson shared that we should have a more abbreviated, focused survey. It can be overwhelming for students with the amount current amount of questions.

Desired Outcome: Percentage of positive scores on staff ESS-High Standards and Expectations

Measure: ESS (Educational Effectiveness Survey) Staff - High Standards and Expectations

Goal: The percentage of staff who answer positively on the EES Survey in the area of High Standards and Expectations will increase from 66% in 2022-2023 to 71% in 2023-2024.

Mid-Year Progress and Next Steps:

Staff will take the CEE Survey in Spring of 2024.
School leaders and Racial Equity Leads are beginning to meet jointly for the purpose of TSD’s movement toward becoming an Anti-Racist School District - addressing bias is a key lever.

ey Teaching & Learning Next Steps

Development of district-wide MTSS & Inclusionary Practice Project understanding & implementation.
iReady goal setting for individual students based on their typical or stretch growth targets.
Grant funding through OSPI’s program-specific grants to support continued planning and implementation for heritage language and dual language programming.
Grant funding through OSPI’s Title II-A to reimburse staff for receiving ELL or Bilingual Endorsements.
Leadership support through Anti-Racist professional learning and coaching, in ongoing joint meetings with Race & Equity Lead Team and Principals. This includes race & equity as well as inclusion as core elements in all PD sessions.

Director Simpson asked how many of our 12th graders are on track to graduate. Dr. Deno shared we would have to pull the data to see how many are on track to graduate and how many are at risk. Director Simpson shared that he would like to see that our 10th, 11th, and 12th graders are on track to graduate and to see what is our plan around that.

B. Social/Emotional/Mental Health-Students

Stacy Lappin, Director of Program, and Aaron Norikane, Facilitator, presented to the Board.

We have been working with the Tukwila School District for five (5) years and recently changed our name from Sound Discipline to Belong Partners.

Highlights included:

Vision, Purpose and Approach
We work in partnership with educators
Moving from Not Trauma-Aware to Trauma-Aware
Theory of Human Behavior - Belonging, Significance and Safety
Brain in the Hand exercise - brainstem, limbic, cortex
Brain-informed approach to relationship - regulating the nervous system, relating (belonging), then reasoning
Professional development, Data, Social Emotional Learning and Restorative Discipline
SWIS - each school has access to SWIS data - working on shifting the mindset around discipline referrals by using data and disproportionality in data.
Mood Meter - naming feelings, teaching regulating, and building emotional language for students
Referral Data

Director Larson asked how RULER fit into this. Ms. Lappin shared that RULER is the social-emotional learning curriculum that Tukwila has used for the last five years. Although we are not ruler trainers, we are skilled at working with adults on implementing social-emotional learning and working with adults and the idea behind RULER is to train a team of educators, and then they're leading it in their schools.

Using Data to Improve School Climate:

Data Team Leadership: Showalter Discipline Referral Data showed hallways and transition times were challenging for students.
Sample Tier 1 Strategies: Transition routine at the end and beginning of the period, regulation practices for adults and students, play music during passing periods.
Result: Halls feel calmer to staff and students – Data shows less referrals
Next steps: Increase student's voice - engage them in selecting songs

Showalter Discipline Data Comparision - 22-23 to 23-24

The total number of referrals from September through February is approximately the same, with a very slight decrease. What is different is last year there was a higher number of majors in SWIS. Majors has been changed to "adinistrator managed" which are those bigger behaviors. There was a significantly larger number of those last year as compared to this year. Even though if you look at the total number of referrals, we didn't decrease it really at all. We have more things that are happening in our classrooms, what we would consider more in skyward as referrals. In SWIS, they are referred to as "minors" or "educator-managed". So this is a shift in how young people are showing up with less of those big behaviors. These are the things that happen in the classroom that are less urgent and allow students to stay in class and have a conversation with a counselor or a behavior interventionist. Showalter staff have worked hard at paying attention to their data, looking at patterns, and making changes.

Director Larson asked does "staff managed" mean it was handled in the classroom. Ms. Lappin shared that this is correct. Staff is still marking it to help show patterns, etc. Director Larson asked how many of these are in the category of disrespect, defiance, etc. Ms. Lapping shared that they have access to all of that data, and they are looking at the data to see when it is happening, where it is happening, who's it happening with, the race of students, etc.

Director Simpson asked are you in front of staff and students, how often is that, and what is the cost of Belong Partners to the district? Ms. Lappin shared that we work with the adults, so we don't directly work with the young people. Our service is really about working with staff, multiple sessions of professional development for every school, and working with different teams, i.e. data teams, RULER teams, principal coaching, etc. Each school has two (2) facilitators who work directly with them and have been with them over the journey. The contract for 23-24 was $200,000. The facilitators are in the schools twice a month, approximately 5-8 hours per school each month.

5. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board Work Session.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the Work Session at 4:53 p.m.

February 27, 2024

Recording

Agenda

Tuesday, February 27, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Virtual Meeting via Zoom and In-Person
Thorndyke Elementary - Library
4415 S. 150th Street
Tukwila, WA 98188

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - President Hoover

E. Land Recognition - President Hoover

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the February 27, 2024 Regular Board Meeting

3. Host School Welcome

A. Host School Welcome - Thorndyke Elementary School

4. Public Comment

A. Public Comment

5. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

D. Legislative Update

6. Consent Agenda

A. Approval of Minutes from the January 9, 2024 Board Work Session

B. Approval of Minutes from the January 23, 2024 Board Meeting

C. Approval of Minutes from the January 30, 2024 Board Work Session

D. Approval of Minutes from the February 10, 2024 Special Saturday Board Meeting

E. Approval of Minutes from the February 12, 2024 Board Retreat

F. Approval of Minutes from the February 13, 2024 Board Work Session

G. Approval of Minutes from the February 13, 2024 Special Board Meeting

H. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and SIMPSON)

7. Board Discussion

8. Questions Only - Presentations

A. ELL and Dual Language

B. i-Ready - Second Diagnostic

C. Enrollment Report - February 2024

D. Monthly Budget Status Report – January 2024

9. Presentations

A. Race and Equity Lead Committee Presentation

B. 23-24 Forecasted Revenue and Expenditures

10. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Tukwila School District Engagement Agreement

C. Approval of Resolution No. 945 - Fiscal Stabilization Plan

D. Approval of School Resource Officer (SRO) Agreement

E. Approval of Overnight Travel Request - FCCLA State Leadership Conference

11. Public Comment

A. Public Comment

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Larson

Director Simpson

President Hoover

Director Proctor

Board Directors Absent:

None

Student Representatives Present:

Alex Brewster

Student Representative Absent:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Scott Whitbeck

Michael Croyle

Allison Deno

Naomi Byrdo

Trevor Watt

Aaron Draganov

Chief Eric Drever

Jeff Baker

Andra Maughan

Ellen Gengler

Robin Allsopp

Duane Meyer

Terra DuPont

Brittany Larocca

Kate Krueller

Bev Miller

Brett Christopher

Eric

Grace Santuro

Hani Nur

Karan Korol

Leah Reynolds

Se-Ra Chung

Sue Lane

Erin Herda

LaTanya Parker

Nick Brown

Rachel Lavender

Carlin Salisbury

Kyla Crawford

Madison Hammond

Christine Jackson

Pedro Lopez Chaves

Dr. Chris Knaus

Jessie Kuwada

Courtney Martinez

Danielle Eastman

Jessica Othman

Brenda Eastman

D. Welcome Message - President Hoover

President Hoover shared the Community Agreements.

E. Land Recognition - President Hoover

President Hoover conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the February 27, 2024 Regular Board Meeting

Director Larson made a motion to approve the agenda for the February 27, 2024 Board Meeting.

Director Proctor seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Host School Welcome

A. Host School Welcome - Michael Croyle, Principal

Michael Croyle, Principal shared a presentation with Board. Highlights included:

New playground is completed
Social Emotional Learning - Devereux Student Strengths Assessment - data on students served and what qualifies students for this service
SIP update - Math, Reading, Science and SEL. Currently using SBAC data, however next year it will be i-Ready data.

*Challenges

*Mitigating the Risk

*Related Data

Team Read Program
Race and Equity Plan Update - Identified draft goals

4. Public Comment

A. Public Comment

President Hoover called for public comments.

President Hoover read the following Public Comment:

Tim Renz Teacher - Foster High School - This is in regard to the District's decision to end the subsidy for the Champions Before and After School program effective March 15, 2024. I will be posting a petition at each of the Elementary schools by the end of this week to collect signatures from other families that agree with the statement on the petition, which will follow these remarks that should provide context. Due to the late notification of this decision, families were told on Friday, February 23, 2024, and the current board meeting schedule, the signatures could not be collected before a regularly scheduled board meeting. The negative impact of the District's decision will be felt by families starting March 18, which is a week before the next board meeting on March 26, 2024. It is unclear if the timing of this decision was a deliberate attempt to prevent the public from addressing the Board about this issue. Apparently, originally the District had proposed to end the subsidy on March 1 with the same notification timeline. The statement on the petitions is as follows:

The Champions Before and After School program currently serves about 150 elementary school families in the Tukwila School District. Before and After school programs are essential to closing the achievement and opportunity gap. These programs are key partners for schools and families, providing underserved students with meaningful academic and enrichment activities, keeping kids safely off the streets during the prime time for juvenile crime, and offering necessary child care for working parents. The families, who are served by the Champions program, registered for an entire school year of subsidized services. To abruptly end the subsidies for the Champions program is placing unnecessary financial strain and emotional stress on these families. To expect families to come up with up to $700 per month for one child or alternative before and/or after-school services is an unreasonable burden and is not fair to the families.. We, the undersigned individuals, support the Champions programs and urge the Tukwila School District to continue funding the Champions programs and to develop a plan to keep these high-quality programs subsidized in the future. End petition statement.

On a side note, as a long-time employee of this district, this is my 34th year, I started at Thorndyke in 1990 and have been at Foster since 1997, I have made the conscious decision to have 2 of my 3 children attend Tukwila Schools, even though I don't live in the district. I had to argue with the district in 1999 to let my out-of-district son attend Cascade View at a time when out-of-district students weren't allowed to enroll. My daughter is currently a 2nd grader at Tukwila Elementary School. Not only am I bringing another FTE into the district, I am publicly stating to the community that I believe in the Tukwila School District and fully believe that this is the place that is the best place for my child to attend school. However, due to the starting and ending times of the High School and the Elementary Schools, without the services provided by Champions, I would NOT be able to have my daughter attend schools in Tukwila. The District needs to develop a plan to accommodate staff who want their children to attend Tukwila Schools. I know that there are other staff who are in the same situation and others who would bring their children here if there was a convenient way to make it work. The 10% Employee Discount for Champions services, once the subsidy is removed, is NOT an incentive for me to continue to have my daughter attend schools here. I don't have an extra $700 per month to pay for continued Champions services when I built my budget based on the fact that when we registered for Champions in September, we were registering for the entire year at the subsidized rate. It seems like we entered into a contract between us, Champions, and the Tukwila School District that the District is now attempting to change the terms of that contract. Please, for myself and the 150 families that are being impacted by this decision, reconsider.

5. Reports

A. Student Representatives Report

Jr. Representative Brewster reported on attending the Gates Education Roundtable, along with Dr. Pedroza and Sr. Representative Nguyen. The discussion focused on post-secondary success which refers to what it takes to sufficiently prepare students for transition from the K-12 system to many career paths out there. We also highlighted the pros and cons of CTE classes. Sr. Representative Brewster and I also agreed to interview students for the Superintendent Advisory Committee. The first goal of the committee is to write an anti-racist statement, vision and mission.

B. Superintendent Report

First, I want to thank our students, families, business partners, staff, union leadership, and our citizen’s committee for their vote on February 13th that passed both of our levies with over 64% passage rates. The efforts of the citizen’s committee and the volunteers who took their time to put out signs, ring doorbells, and share information were amazing. Thank you! Thank you for your confidence in the Tukwila School District. I also want to highlight this week is Public Education Week. Thank you to all of the public school educators in Tukwila who serve our students every day!

Building Closure Update: I am happy to report that Cascade View students and staff are mostly in their spaces. Our administration building is being worked on and we expect to be out of the building until April.

Health Update: Good news! COVID numbers have significantly decreased since last month. There is a reduction in adult COVID cases from last month. During the last few weeks, the nurses have noticed an uptick in stomach-related illness but not at a rate that warrants notification to Public Health, we are monitoring the situation. Additionally, EpiPen’s are being shipped to us so we have our supply ready.

I want to personally thank Director Proctor for his connection to his daughter in support of us getting vaccinations for our students. On February 24th, they saw 31 patients and administered 69 vaccinations from Seattle Children’s Odessa Brown Clinic.

Other events:

Student Advisory applications: We are set to begin our meetings in March after review of the applications.
It’s a privilege to serve in an ex officio capacity on the Tukwila Children’s Foundation, an endeavor dedicated to addressing the unmet needs of our community’s children. At our most recent meeting, discussions centered on several grant proposals, each targeted toward literacy and broadening access to the arts. At our next meeting in March, we intend to discuss fundraising ideas.
Gates Education Roundtable: As our student directors reported – I just want to add that I learn so much from both Dennis and Alex in these spaces. It is such an honor to be there with them.
Still Water Story: Since 2016, Still Waters Services has been a beacon of hope for families in transition, ensuring every child is nourished and ready to learn. Initiatives like the Tukwila Weekend Snack Pack Program provide essential sustenance, fostering belonging and empowerment. With dedicated volunteers and community partnerships, Still Waters continues to make a profound difference, uplifting students' voices and creating a brighter future for all.
Foster Cheer Team participation in State Cheerleading Competition (February): Foster High School's Cheer Team showcased their distinctive "Stomp & Shake" style at the recent State Competition. While they didn't secure a placement, their energetic co-ed routine garnered praise for its creativity and impact.
Foster HS Student qualified for the Washington Music Educators Association All-State Performances (February): A talented student from Foster High School earned a spot in the prestigious Washington Music Educators Association All-State Performances, showcasing their exceptional musical prowess and dedication to the craft. Also celebrating Director of Bands, Cody Maynor, whose unwavering dedication to our students has played a significant role in our students' musical success.
CTE Open House: The winter CTE open house was a resounding success, offering a glimpse into the exciting opportunities awaiting students. From hands-on demonstrations to engaging presentations, attendees explored diverse career pathways. Stay tuned for our upcoming spring open house, promising even more insights and inspiration for students' futures.

C. Board of Directors Report

Director Simpson reported that he is continuing to work on renewing our partnership with Highline College and getting them back into Foster High School and working with our students on free FAFSA training, and other free services.

Director Hoover reported the Race and Equity training was rescheduled for this month. This was a full day of learning, reflecting, and thinking about what the steps are and moving toward what we believe as far as anti-racist practices in our district.

Director Proctor reported that is was a busy month. He is glad to hear the vaccination clinic was a success. He reported on working with a group in Seattle that may be willing to do some mentor programs in our district.

Director Larson shared on AI and its use in teaching in schools. We need diverse people to help with this, otherwise, it will not be effective. He reported on attending the girls' basketball game. They were close to winning the playoffs in preparation for the state finals. Congratulations to our girls' team! Sporting events need better advertising so people know when the events are and can come and support our students. Director Larson commented that our scoreboards are missing some lights, which look tacky. Hopefully, we can get the lights replaced. He reported on attending NCCE, which is the National Council on Computers and Education, in Seattle. Theren Hayes presented on Read / Write which is a great tool for MLL students. He also attended a session on assistive communication with our Speech-language pathologist. He reported on attending a meeting at North Kitsap School District. They had a really interesting way of incorporating the MTSS framework for how we support the whole student, not just the academics, but also social/emotional. They developed an interesting dashboard that incorporates how the students are doing in their academics, attendance, behavior, and social/emotional measures. If interested in looking at the dashboard, please email Director Larson. He reported on attending the Tukwila City Council Meeting and thanked the council for passing a resolution to support our levy. He shared that there is a new Interim City Manager, Marty Wine. Director Larson met with the Environment Science club at FHS. The students mentioned that they are interested in getting solar panels. Director Larson advised to conduct research and then present it to the Board.

D. Legislative Update

Director Larson shared several updates. The legislative session is coming to a close, which means a lot of bills have died for this session. Director Larson shared that there wasn't going to be a lot of new money coming to school districts this year because this is what they call the supplemental year. The session was more preparate to try to prepare for next year when they'll be doing the full two-year budget. We may receive a little additional funding for Special Education as discussions continue on raising the cap to 17.25%. There is a slight addition of money for MSOC, which would help with covering insurance costs which are continually rising. It also looks as though there may be a little more allocation for Para-Educators. House Bill 1368 would require electric buses and infrastructure for school districts. Hopefully, our district will be able to get grant money to help with infrastructure costs, etc. Senate Bill 5462 for inclusive learning standards and instructional materials is super controversial as it's about including LGBTQ history in learning standards and instructional materials. This is a big battle between the conservative parts of Washington. Last year, this bill got almost to the end The bill is being discussed again during this short session. a

6. Consent Agenda

A. Approval of Minutes from the January 9, 2024 Board Work Session

B. Approval of Minutes from the January 23, 2024 Board Meeting

C. Approval of Minutes from the January 30, 2024 Board Work Session

D. Approval of Minutes from the February 10, 2024 Special Saturday Board Meeting

E. Approval of Minutes from the February 12, 2024 Board Retreat

F. Approval of Minutes from the February 13, 2024 Board Work Session

G. Approval of Minutes from the February 13, 2024 Special Board Meeting

H. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and SIMPSON)

Director Larson made a motion to approve the Consent Agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

8. Questions Only - Presentations

A. ELL and Dual Language

Director Hoover commented on Page 2 of the report. They asked if there was any data on other intersecting identities in connection with the impact on student longevity within the program, i.e. gender, class, socioeconomic status, etc. Dr. Deno shared that we do not have that data at this time, but will follow up with data as requested.

Dr. Pedroza shared that this should be a more focused discussion at a future work session. We will take this information back to the assessment team for a deep dive into data.

Director Larson would like the World Language report included as part of this report in the future and he would like to see what technology are we using to assist in communications.

B. i-Ready - Second Diagnostic

There will be a more in-depth discussion at the March 12th Board Work Session.

Director Larson asked why none of the Tukwila Elementary students showed growth in reading. Mr. Baker shared this data is on students who are two plus grades behind. The number is less than 10.

C. Enrollment Report - February 2024

D. Monthly Budget Status Report – January 2024

Director Larson shared that he still does not understand why we didn't get transportation safety net funding. Amy Fleming, CFO shared that we didn't get transportation safety net funding because we couldn't demonstrate that excess need. We will look at this again next year.

9. Presentations

A. Race and Equity Lead Committee Presentation

Race and Equity Leads shared the Race and Equity Lead Committee presentation with the Board. Highlights included:

Summary of Work - History of Race and Equity in the District - the most important thing is getting building leads. Before this, it was two (2) staff volunteers. This has made the work for community centered.
Progress in Key Topics - Race and Equity teams written into the CBA, along with compensation for members, Race and Equity Summit in August, clear anti-racist vision with intended consequences for the entire district., and District level Race and Equity Lead team members are well established with continued work done at site and across District.
Threats/Challenges - burnout/high turnover in Administration, lack of accountability for carrying out district expectations, lack of required professional development, District budget situation, and District anti-racism policy needs to be updated.
Opportunities - required professional development on anti-racism, new Board members bring new ideas and perspectives, District policy requires district-wide racial equity plan with clear accountability and metrics (implemented through strategic plan), and equity plan includes restorative practices and equity audits.
Indicators of Success - actionable goals related to racial equity are included in each school's SIP, typically predictive data (discipline data) will not be racially predictive, and BIPOC staff and students will indicate a sense of safety and belonging based on multiple measures in proportion to white staff and students.
Tools for measuring Success - SWIS data, climate surveys, skyward data, school progress towards SIP goals, race and equity plans, and equity audits.
Next Steps - Follow up on discussions between Equity Leads and School Leaders, identify specific actions to be taken by RELT, determine times/dates when RELT representatives can facilitate professional development, Race and Equity updates at monthly staff meetings, and Building Leadership Teams to include race and equity members.

Director Larson asked if the policy would be updated. Dr. Pedroza shared that the policy would be updated by the Race and Equity Leads Team.

Director Proctor shared he wants to hear more about the lack of accountability and suggested making race and equity training a required training for all staff, onboarding, and policy changes.

B. 23-24 Forecasted Revenue and Expenditures

Amy Fleming, CFO, shared the 23-24 Forecasted Revenue and Expenditures presentation with the Board.

Director Larson shared that he was curious as to how the district got into this situation. It sounds as though we have an internal control problem. Who is responsible for overseeing the budget? Amy Fleming shared that because she is new to the district she doesn't have the history or what the process was at the time the 22-23 budget was developed. Moving forward we have instituted additional internal controls, and as we are looking and analyzing budgets for next year, we are making sure that costs are reflected accurately and that we are actually getting to a zero or higher fund balance.

Discussion ensued regarding the Champions after-school program ending in March. The 21st Century Grant is not funded for the next school year, so we are looking at alternative before and after-school programs. Champions is working with families and offering scholarships through federal grant monies, offering full and partial subsidies, and reduced tuition with a reduced co-pay amount.

Director Simpson shared that after-school programs are essential for families and students. We need to really look at other programs and get creative in our budget. Dr. Pedroza shared that if the Board would like to move forward with funding the Champions after-school program, then we will need to make budget cuts in other areas. Director Proctor shared that we may not be able to provide funding, but we could provide other resources such as space for a program. We need to look at other programs and work collaboratively and creatively in providing this service to our students and families. Director Larson shared that in last year's state budget, Representative Bergquist added $148,000 to Tukwila School District for after-school programs and it is his understanding that we have not yet been able to find where that funding is. CFO Fleming shared that she has been researching this and has not been able to find a $148,000 allocation or state grant. Director Larson will share additional information with CFO Fleming. Dr. Pedroza shared that we are looking for grants to help supplement families. Director Simpson shared that he wanted to make sure that we are supporting our families. Scott Whitbeck, Chief Academic Officer, shared that he would be available at all three schools to speak with families and help them fill out applications if needed.

CFO Fleming continued the financial presentation sharing the next steps which include meeting with staff to review current budgets, analyzing all grants, reviewing current gender fund costs that may be eligible to be charged to the tech levy, and continuing with the internal controls. Additional next steps may include a hiring freeze through the end of the year. and analyzing and potentially ending some vendor contracts before the end of this fiscal year. As part of the OSPI and ESD budget oversight, CFO Fleming is required to re-do the 2023-24 budget with OSPI and ESD and submit it to the Board of Directors for re-approval. The planned completion is scheduled for March 2024.

As part of the 2024-25 budget development, and as required by binding conditions, we must provide a balanced budget that brings our fund balance to $0 with further work to begin building fund balance reserves. Additionally, ESSER funding ends August 31, 224 totaling $5.9 million in lost funding. This is important as we do have some staff positions and some contracts on ESSER funding. Therefore our estimated 23-24 Fund Balance is projected between negative $3.5 to negative $4.3 million.

CRO Fleming shared information on how the district will get to a $0 fund balance. Staff attrition will not get us there alone. This means there will be cuts on certificated staff, classified staff, central office staff, and contracts. This is the only way we can get to a $0 fund balance and begin rebuilding reserves. These will drive recommended cuts:

Detailed recommendations
Board Priorities and Philosophies
Union Priority input
Collective Bargaining Agreement

10. Action Items

A. Approval of Human Resources Staffing Report

Director Simpson made a motion to approve the Human Resource Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Tukwila School District Engagement Agreement

Director Proctor made a motion to approve the Tukwila School District Engagement Agreement.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Resolution No. 945 - Fiscal Stabilization Plan

Director Larson made a motion to approve Resolution No. 945 - Fiscal Stabilization Plan.

Director Simpson seconded the motion.

All voted in favor of the motion.

D. Approval of School Resource Officer (SRO) Agreement

Director Proctor made a motion to approve the School Resource Officer (SRO) Agreement.

Director Simpson seconded the motion.

The motion died on the floor.

Director Larson asked what is the plan to introduce the SRO to the student body? How are you ensuring that students have a solid understanding that this is an additional resource being implemented to complement and enhance the other safety resources that are already in place? Principal Christopher shared that staff and students shared several different strategies including introducing the SRO program during 6th grade orientation. We would have SROs there so that students and parents would be introduced to them, who they are, what their function is, etc. Due to limited availability right now with the department, the team tried to identify different events where we could be highlighting those staff who were coming on board so that they would be seen with the community.

Principal Parker shared that one of the things we want to be extremely intentional about is who is in the building. We want to have a SRO who is there, and who is actually building and bridging relationships with our scholars. It is important for us to introduce it to our community through our current programs and groups that we have, and having our potential SRO come and connect with families. We want to, as a school community, restore and help bridge some of the historical harm that has happened by connecting with our youth.

Jr. Student Rep Brewster shared that it would be good to connect with the Superintendent Advisory Group and have student input on the pre-selected SROs that have already been trained. This would definitely help ease the SROs into our schools.

Amendments:

Article 2, Section B, Number 2 - Replace "with the ability to request the assistance and input of the District" with "in collaboration with and input from the District".

Article 2, Section C, Number 9 - Replace "Strive to increase student understanding and respect for law enforcement" with "Strive to increase mutual understanding and respect between law enforcement and student interactions and influence".

President Hoover made a motion to approve the School Resource Officer (SRO) Agreement as amended.

Director Proctor seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Overnight Travel Request - FCCLA State Leadership Conference

Director Larson made a motion to approve the Overnight Travel Request - FCCLA State Leadership Conference.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried

11. Public Comment

A. Public Comment

President Hoover called for Public Comments.

Kate Krueller - Community Member - I have two (2) comments. I see nothing in the language that was just passed and can change in the future, so for your consideration, because I do this for a living, is adding body-worn cameras on officers for the sheriff's department. There is no language in there saying whether they can or cannot use that and you might want to consider that and have it defined as to what the school district cares about. Additionally, I would love, either at the next meeting or if you know today, to understand the process for applicants for District 2.

Chief Drever shared that policy mandates the wearing of the cameras for a uniform. This would not be uniform, however, we can find a way to make sure that the cameras are on the officers. They don't record 24/7, they only record when activated. There are certain policies that would dictate when they have to activate them and we can work through that to make sure that we are incorporating it and providing that added level of accountability.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Proctor made a motion to adjourn the Board meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:23 p.m.

February 13, 2024

Board Work Session

Recording

Agenda

Tuesday, February 13, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis Nguyen and Alex Brewster
********************************************************************************
Puget Sound Educational Service Center - Chinook Conference Room - 3rd Floor
800 Oakesdale Ave SW
Renton, WA 98057

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion Items

A. Board Budget Priorities

B. Resolution No. 945 - For Review

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:01 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Simpson

Director Larson

Director Hoover

Director Proctor

Board Directors Absent:

None

C. Welcome Guests

Guests:

Dr. Concie Pedroza

Deborah Kohr

Amy Fleming

Aaron Draganov

Andra Maughan

Naomi Byrdo

Allison Deno

Scott Whitbeck

Jeff Baker

Ellen Gengler

Kate Kreuller

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. Board Budget Priorities

President Hoover opened the discussion with a brief overview of the documents for this meeting, and possible outcomes from this meeting.

Director Larson commented that the budget priorities should connect to the current strategic plan.

Highlights included:

Three main high-level "buckets" - Educational instruction, Staff and Student Safety, facilities
Educational Instruction - Enrichment - athletics, ARTS, Music, Clubs, Theater, Student Services
Staff and Student Safety - physical (SRO, Security Staff), emotional/mental - students
Facilities - Safety of buildings, vents, water
Technology - Levy is sufficient - a lowered priority for now

Additional priorities:

Increasing student count - offering a more dynamic curriculum
Focus on MLL students which are currently 40% of our students. Maintain/increase services for multi-language learners
Continuing work on being an anti-racist organization - PSESD contract
Social/Emotional - how are students engaging outside of the classroom

The Board Budget Priorities document will be reviewed and discussed at a future meeting.

The Board of Directors requested the following items:

Detailed spreadsheet - program (working or not), cost, budget being used, reduction, and impact of reduction
Want input from principals, teachers, and staff who work with the students
Information on how we got here / how do we prevent this from happening again - including:

*Accurate and timely budget reports

*Increase student count

*More efficient and effective systems

*Progressive state funding system

Budget priorities document included with the budget proposal. Include:

*What are we/how are we doing a service differently

*Explanation of "why" something may be going away

*Document that shares/outlines the rationale

Ms. Fleming, Chief Financial Officer shared that projections for revenue/expenditures will be presented at the Feb 27th Board meeting.

Resolution No. 945 - Fiscal Stabilization Plan - For Review

The Board reviewed the draft of Resolution No. 945 and requested the following changes:

Statement 2 - change the date from February 13th to February 27th
Include wording that references Resolution No. 944 - Binding Conditions

4. Adjourn

A. Adjourn

Director Simpson made a motion to adjourn the Work Session.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 4:53 p.m.

Special Board Meeting

Recording

Agenda

Tuesday, February 13, 2024

Special Board Meeting via Zoom and In-Person (5:15 p.m.)

Meeting Begins: 5:15 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
***********************************************************************
Meeting via Zoom and In-Person

PSESD - Chinook Conference Room - Third Floor

800 Oakesdale Avenue, Renton, WA

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Action Item

A. Approval of Resolution No. 944 - Submitting and Certifying the 2022-2023 school year financial statements to the Office of Superintendent of Public Instruction (OSPI) and accepting binding conditions set forth by OSPI.

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 5:15 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors President:

President Hoover

Director Simpson

Director Larson

Director Proctor

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Allison Deno

Naomi Byrdo

Kate Krueller

Scott Whitbeck

Andra Maughan

Aaron Draganov

Amy Fleming

Jeff Baker

Sally Jerome

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Action Item

A. Approval of Resolution No. 944 - Submitting and Certifying the 2022-2023 School Year Financial Statements to the Office of Superintendent of Public Instruction (OSPI) and accepting binding conditions set forth by OSPI.

Director Larson made a motion to approve Resolution No. 944 - Submitting and Certifying the 2022-2023 school year financial statement to the Office of Superintendent of Public Instruction (OSPI) and accepting binding conditions set forth by OSPI.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson asked if this resolution was required by OSPI. Ms. Fleming, CFO confirmed that the resolution is a requirement of OSPI. This resolution certifies that we are in binding conditions. Once the resolution is passed by the Board, OSPI will send an official letter to the district. A draft of the letter was included in the documents for this meeting.

Director Simpson asked if the figure listed was accurate, and if so, that means by the end of August we will have a negative fund balance of $4.3 million dollars. Ms. Fleming shared the $4.3 million is a projection and that we will be closer to $3.4 million. The reason for the difference is that once the resolution is passed, $4.3 million will be the final number. Once we are officially in binding conditions, OSPI will use that final number and we are not allowed to exceed that. We are continuing to analyze all vendors to make sure that there are no additional payments that were not accounted for during this process.

Director Simpson asked when will we know the final numbers. Ms. Fleming shared that she would present a projection to the Board at the February 27th meeting. This will not be the final number. Part of the steps during this process is to undergo a re-budget for the 2022-2023 school year. While the projection is $3.5 million, that final number may be larger after the re-budgeting process through PSESD and OSPI.

4. Adjourn

A. Adjourn

Director Proctor made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 5:27 p.m.

February 12, 2024

Recording

Agenda

Board Retreat - via Zoom and In Person (9:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis Nguyen and Alex Brewster
********************************************************************************Puget Sound Educational Service District - Nisqually Conference Room (First floor)
800 Oakesdale Ave SW
Renton, WA 98057

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion Items

A. Race and Equity

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:15 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Simpson

Director Larson

Board Directors Absent:

Director Proctor

Student Representatives Present:

Alex Brewster

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Scott Whitbeck

Allison Deno

Aaron Draganov

Dr. Rachelle Rogers-Ard

Dr. Chris Knaus

Naomi Byrdo

Jeff Baker

Kate Kreuller

Dr. Anthony Brown

Andra Maughan

Amy Fleming

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. Race and Equity - Continuing Conversations

Dr. Rachelle Rogers-Ard and Dr. Chris Knaus, PSESD, continued Race and Equity learning with the Board of Directors and Cabinet.

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 2:15 p.m.

February 10, 2024

Recording

Agenda

Saturday, February 10, 2024

Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************Meeting via Zoom and In-Person
Tukwila School District #406
3825 S. 128th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Executive Session

A. Executive Sesssion - To review the performance of a public employee per RCW 42.30.110 (g)

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:04 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Proctor

Director Larson

Director Simpson

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Pedroza

Deborah Kohr

2. Action Item

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 9:0 a.m. for approximately three hours to review the performance of a public employee per RCW 42.30.110 (g)

A. Executive Sesssion - To review the performance of a public employee per RCW 42.30.110 (g)

President Hoover called the regular meeting back to order at 12:02 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Simpson

Director Larson

Director Proctor

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 12:02 p.m.

January 30, 2024

Recording

Agenda

Tuesday, January 30, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis Nguyen and Alex Brewster
********************************************************************************
Puget Sound Educational Service Center - Duwamish Conference Room - 1st Floor
800 Oakesdale Ave SW
Renton, WA 98057

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Comment

A. Public Comment

3. Discussion Items

A. Washington State Budget 101

B. Tukwila Budget and Timelines

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:00 p.m.

B. Roll Call

Board Directors Present:

Director Simpson

Director Larson

President Hoover

Director Proctor

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Amy Fleming

Greg Woodard

Justin Lanting

Andra Maughn

Sally Jerome

Ellen Gengler

Scott Whitbeck

Jeff Baker

Jolie Valentino

Naomi Byrdo

Dr. Fremstad

Rion Peoples

Moses Njuana

Carrine Woodfolk

Liliana Cardenas

Marciel Haessig

Kate Krueller

Phone In Caller

Allison Deno

Aaron Draganov

2. Public Comments

A. Public Comment

President Hoover called for Public Comments.

There we no public comments.

3. Discussion Items

A. Washington State Budget 101

Justin Lanting shared a presentation on the basics of School Budgets.

Topics covered:

Where does the funding come from - State, Federal, Local
Budget timeline and deadlines
What affects funding - Enrollment is a primary driver of funding as well as staffing, materials, supplies, and operating costs
Enrollment - calculation methods
Staffing models based on the funding model
Staffing allocations
Staffing funding
Other Staffing - Categorical Funding
- State Programs - LAP Transitional Bilingual, Gifted, Special Education, CTE
- Federal/Other - Title, IDEA, ESSER, Perkins Grant, Learn 2 Return, Limited English Proficiency
MSOC - Technology, Utilities, Insurance, Curriculum, Textbooks, Supplies, Prof. Development, Security, Facilities, Maintenance, Capital
Accounting Structure - Budget codes
Braiding - funding pooled
Co-Curricular - levy funded
ASB - student-driven funds
Timeline for budgeting - class size, preliminary staffing allocation, enrollment projections, contracts, etc.

B. Tukwila Budget and Timelines

Amy Fleming, Chief Financial Officer, and Greg Woodard, Interim Chief Financial Officer shared a presentation on the current budget for Tukwila School District.

Highlights included:

Current schools in the district including one charter school and one private school
Enrollment numbers by school throughout the last five (5) years
Fund Balance Accounting - General, Capital projects, Debt Service, ASB, and Transportation Vehicle fund
22-23 Revenue - local monies come from our levy - if the levy passes, we are projected to receive $8.5 million
General Apportionment and Special Purpose - shows specific funding we receive from the state
State General Apportionment Staffing examples
State General Apportionment Staffing MSOC example
Federal revenue - all grants received had significant red tape. ESSER funding is ending, which creates a financial cliff for school districts.
ESSER Funds - received approximately $18M and have approximately $6M left. With funds ending, this will significantly impact students, staff, programs, and curriculum.
22-23 Expenditures - 75% of our budget is staff salaries and benefits and 25% is MSOCs.
Revenue vs. Expenditures - Starting in 21-22, the district spent $2.2M more than it received. Director Larson shared that he believed the Board did not get transparent information in a timely manner.
Ending Fund Balance - The district spent $3.0M more than it received last year, which reduced the ending fund balance by $3.0M. A negative ending fund balance automatically triggers binding conditions. Director Simpson asked, if we are running at negative $1.5M, what is our projection for 23-24? Mr. Woodard shared that information will be presented either by the end of February or March.
Binding conditions - What it is and what it isn't.
Reduction in Force - key dates/timeline
Bargaining implications- working with all bargaining units within the same timeframe

The Board of Directors requested the following items before the February 13th Work Session:

Bargaining - what is the ask from the union, current contracts, what are the expectations?
Program Summary - list of programs that are and are not working, costs, etc.
Board of Directors Budget Priorities
Board Budget Philosophy

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 6:01 p.m.

January 23, 2024

Recording

Agenda

Tuesday, January 23, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Virtual Meeting via Zoom and In-Person
Showalter Middle School - Library
4628 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Larson

E. Land Recognition - Director Larson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the January 23, 2024 Regular Board Meeting

3. Host School Welcome

A. Host School Welcome - Showalter Middle School

4. Recognition

A. National Board Certified Teachers Recognition

B. Board Recognition

5. Public Comment

A. Public Comment

6. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

D. Legislative Update

7. Consent Agenda

A. Approval of Minutes from the December 12, 2023 Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS PROCTOR and LARSON)

8. Board Discussion

9. Questions Only - Presentations

A. Avid Report

B. Report - Policy No. 3241 - Discipline Data

C. MTSS Report - District and Schools

D. Enrollment Report - December 2023 & January 2024

E. Monthly Budget Status Report – November & December 2023

10. Presentations

11. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Fieldtrip - WIAA 2024 Cheerleading Championships

C. Approval of Out of State Travel - ASCA

D. Approval of Out of State Travel - CABE Conference

E. Approval of Resolution No. 941 - Accepting the Final Building Comisssioning Report for Foster High School Modernization Project

F. Approval of Resolution No. 942 - Certifying the Foster High School Modernization Additions Project as Complete

G. Approval of Resolution No. 943 - Declaration of emergency

12. Public Comment

A. Public Comment

13. Executive Session

14. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Simpson

Director Larson

Director Proctor

Board Directors Absent:

None

Student Representatives Present:

Alex Brewster

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Liliana Cardenas

Brett Christopher

Greg Woodard

Amy Fleming

Jeff Baker

Aaron Draganov

Erica Cielikowski

Michael Hayden

Phone In Attendee

Allison Deno

Erin Herda

Maria Flack

Naomi Byrdo

Cindi Perez

Michael Croyle

Duane Meyer

Kim

Sue Lane

Danielle Eastman

Scott Whitbeck

Andra Maughn

Courtney Martinez

Karen Korol

Maricel Haessig

Nick Brown

Morgan Music

Deborah Kolar

Kate Kreuller

Jennifer Fichamba

Sue Hamilton

Jesie Kuwada

Thao Tran

Anelyse Hayden

Nanat Abduljalil

Ihael Capeland

Daniel Tuiasasopo

Iosju Leapai

Leroy Paselio

J-Shaun Wilson

Andy Rodas Mendoza

D. Welcome Message - Director Larson

Director Larson shared the Community Agreements.

E. Land Recognition - Director Larson

Director Larson conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the January 23, 2024 Regular Board Meeting

Director Larson made a motion to approve the Agenda for the January 23 2024 Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Host School Welcome

A. Host School Welcome - Showalter Middle School

Brett Christopher, Principal, shared several items. Highlights included:

Student survey - safety and belonging, social/emotional, etc. The most noticeable was safety concerns. Mr. Christopher shared some of the student's safety concerns.
Week of solidarity - school-wide participation
Student suggestions - soft music, positive reinforcements, class charters
SWIS - There is a lot of data in this program. Mr. Christopher ran an equity report on referrals and suspension and disaggregated the data to show any disproportionality in the data.

AVID and LRC2 Presentation - Erin Herda and students
Library Presentation - Maria Flack and Suzanne Hamilton

4. Recognition

A. National Board Certified Teachers Recognition

The Board and the Superintendent acknowledged Brendan Carpenter and Sarah Hendrickson, who completed the National Board Certified program. This is a huge accomplishment and we share in their excitement for this achievement.

B. Board Recognition

Dr. Pedroza acknowledged and thanked the current and former Board Directors for their work in the District.

5. Public Comment

A. Public Comment

President Hoover called for Public Comment.

Louis D'Andrea, SMS Staff - Addressed the Board regarding the current violent incidents in the community, and shared information on data, and comments from staff and students from 2022 in support of an SRO (School Resource Officer). Staff feels that there were a lot of incidents in the building that would not have happened if we had an SRO at our school. Our administration is working hard, but we need more help. If we had an officer walking the halls and creating and cultivating relationships, we feel it would help. We are doing everything we can to protect our students, but we don't have the resources necessary.

Director Simpson asked for information on staff assaults. Dr. Pedroza will follow up with that information.

Erica Cieslikowski, SMS Staff - Addressed the Board regarding the need for an SRO. It's been over three (3)years of following a process. Voices have been listened to, subsequent changes have been made to the SRO contract language in response to that feedback. It is time to bring the SRO back. How do we build bridges between the police and the community if we keep putting walls up and kicking police out? How do we foster positive relationships, empathy, and understanding yet strike a balance with school safety? The most recent surveys that students have taken all point to one word. Most of our classroom charters and our school charter start with our students wanting to feel safe. All of our students should feel safe using a restroom without being assaulted. Parents, guardians, and caregivers should feel safe sending their children here every day without fear of violent threats being made. If students knew there was an officer on campus, the violent incidents would be less. Please add this topic to the agenda. Many of our staff and students fear for our safety.

6. Reports

A. Student Representatives Report

Jr. Representative Brewster shared information on the Student Advisory Committee. He reported on spreading awareness about the Student Advisory Committee since some students still aren't aware of it and the deadline is coming up. To the teachers here, please tell your students about the committee. It's Tell your students about the committee. Students on the committee are part of the discussion and involved in the decision-making process directly and with the Superintendent present can give feedback to the school board. Additionally, there are a lot of students complaining about safety, especially in restrooms, i.e vaping devices.

Dr. Pedroza will send a link to the Board of Directors for the application, FAQ, and other information for the Student Advisory Committee.

B. Superintendent Report

Dr. Pedroza reported on several items.

Student Advisory Committee - The principals have been doing announcements and we have advertised in the newsletters. We have also received a suggestion that we go and visit the schools and some of the 5th-grade teachers. This is an opportunity for us to hear from all of our students, not just high school students. We have visited schools and have done quite a bit of outreach and we have several applicants. Once the committee is formed, the plan is to meet once a month, on Zoom.

Safety and Security - We have had two (2) major incidents. She shared that she is interested in examining the root causes, not just from the root causes of the system, but also at the student level. What are things that are missing that we should be thinking about in terms of community partnership, etc. Additionally, what are things that we can do better in the system as well. She also acknowledged and thanked the staff and first responders. You are amazing, you have been there and acted immediately which stops more people from being harmed.

We had three (3) buildings during January that had been damaged due to inclement weather. The most severe damage was the District Administration building. It will be closed for at least two (2) months. She wanted to assure families that we are here and located at the Business Service Center, located directly across from Foster High School. She thanked the community members who came to help with packing, sorting, labeling, etc. All of you were amazing! We couldn't have done this without all of you.

Race and Equity - Due to the flood, we had to postpone the meetings. We are moving the meetings to February.

Health Update - The District is in the process of reviewing student exclusions based on vaccination requirements. We are currently reaching out to providers who may be able to support our community in getting vaccinated because the last thing we want to do is exclude any students from school. The formal provider we had closed. We are now working on a long-term solution so that we can partner with vaccination clinics and epi-pens for our students.

Chief Financial Officer - Amy Fleming is our new Chief Financial Officer. Her first day was last Wednesday and after orientation, she helped us pack up and sort through items.

Director Proctor commented that his daughter is the Director of Vaccinations at Odessa Brown Children's Clinic. She is in charge of the mobile vaccination unit. This is for all vaccinations, not just COVID vaccinations.

C. Board of Directors Report

Director Simpson reported on working with Highline Community College for access for students to college after graduation. He is excited that we are building the relationship again and having them come into the high school to talk with students.

President Hoover reported on having an opportunity to re-engage with the elevated youth voice of color and leadership. There was a discussion on how we want to empower student voices to feel like they can come to our Board meeting and offer a meaningful voice and use their voice to make decisions at the table. They reported on helping staff at the Administration building with the packing of boxes and clean up. They gave a huge shout-out to the community for helping with packing and bringing positive energy. We have an amazing community.

Director Proctor shared that he was excited to connect a liaison for vaccinations. He shared he is looking forward to reporting and following through with the next steps.

Director Larson reported on an editorial in the Seattle Times which addressed the whole issue of the lack of equity in funding. That particular editorial didn't come by accident because I and a former Board member sat down with Claudia Rowee who's on the editorial staff of the Seattle Times. This is the first in a series of editorials that she will be doing on this issue, which is helpful when we speak to legislators about the funding system. This first editorial used Tukwila as an example and referenced some research work done by David Knight, who is a professor at the University of Washington. His research showed that Tukwila is underfunded by approximately $5,000 per student which would translate to approximately $15 million more in funding for us. Mr. Knight also published a policy brief from the University of Washington last month which was more in-depth and showed how the funding system could be reformed, with specific reforms listed. The legislature is getting more interested in this. The House Finance Committee had a whole session on education funding systems in the state and David Knight was there addressing the committee about the funding system.

Director Larson reported on attending the WSSDA Legislative Committee and it seems that progress is being made. A few people are getting convinced and coming on to this side and understand why this needs to be done and why it is fair, etc.

Director Larson shared that he watched our Levy Committee give a presentation at the City of Tukwila Council meeting. The Council voted to support of our two (2) levies on the February ballot. A student from Foster High School gave a great poetry reading of why the levy should be supported.

D. Legislative Update

Director Larson shared several items on the upcoming bills for discussion in the current short legislative session. There are several bills that are being discussed. (Document of legislative bills attached).

Director Larson shared that the Superintendent and two (2) Student Representatives will be going to Olympia next Monday and we will be talking with our local legislators about the funding dilemma we are in and all of the ways they could help mitigate that for us.

7. Consent Agenda

A. Approval of Minutes from the December 12, 2023 Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS PROCTOR and LARSON)

Director Larson made a motion to approve the Consent Agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

8. Board Discussion

There were no items for Board Discussion.

9. Questions Only - Presentations

A. Avid Report

Foster student Andy Mendoza shared how AVID helped him onto a better educational path. President Hoover asked if any other programs were modeled like AVID with a smaller cost. Dr. Deno shared that any national program will have a cost. Erin Herda shared that AVID is the one consistent program that we have for our students.

B. Report - Policy No. 3241 - Discipline Data

Director Larson commented that SWIS has more data than other programs and offers more options for disaggregation of data. When we are looking at discipline data, we need to know where the referrals are happening. He shared he was looking for trends in the data, however, with the COVID pandemic, it messed up trend data. We need to go back to pre-COVID, which when looking at that data, it showed that out-of-school suspensions decreased significantly. Current data shows that out-of-school suspensions have increased. What is the cause? Are we not implementing solutions as we did pre-COVID? There is also an increase in fights. It would be nice to see a report as to what is behind these numbers for referrals, etc.

Director Proctor shared that he would like to know the root causes of the increased incidents. Director Proctor commented that he would like to see the root cause report, along with what strategies are being used, training of staff, etc.

Mr. Christopher shared that Belong Partners has been working with our staff on behavior training, classroom strategies, and practical solutions. Mr. Croyle shared that Belong Partners has been working in his school as well. In addition to the previous strategies mentioned, Belong Partners also works with our MTSS team, which includes PBIS and RULER. We have been working on our school-wide discipline plan making sure that we have clear language, and what that looks like. This is also linked to our discipline referral. We look at discipline as learning opportunities, not as discipline. This helps prepare students for the next step in their education.

Director Hoover shared that the definition of discipline is to teach. They commented that we need to get common definitions of what we mean by inappropriate behavior. This is where the most bias is going to come, particularly against your black boys. also, what specific professional development or discussions and reflective opportunities on understanding biased inherent discipline? If we don't do that, these numbers will not change.

C. MTSS Report - District and Schools

D. Enrollment Report - December 2023 & January 2024

Director Larson requested that the Free and Reduced lunch percentage be included on the enrollment reports. This funding is critical for our district. Over the years, he has noticed that there are different numbers between what we are reporting as compared to what OSPI is reporting. Mr. Woodard shared that there is a monthly report that has been shared with the Board. Ms. Kohr will share the reports with the Board.

E. Monthly Budget Status Report – November & December 2023

Director Larson asked if we are in binding conditions. Greg Woodard shared that yes, we are in binding conditions, which happens automatically when we end with a negative fund balance.

Director Larson asked for an explanation of what capacity is, which would be helpful for our new Board Directors. Mr. Woodard shared that for school districts capacity equates to contingency, i.e. for expenses that are incurred unexpectedly.

Director Larson commented on the Athletic stipends. Were these not budgeted? Mr. Woodard shared that the stipends were not fully budgeted. Director Simpson asked how do we prevent this from happening again. Mr. Woodard shared that last year, this was not included in the budget process. This will be part of the budget process this year. The payroll system that we currently, have through the state is very clunky. This is not unique to Tukwila as all districts have this system. The only way to prevent this from continuing to happen is the diligence of the CFO and HR.

10. Presentations

There were no presentations.

11. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Fieldtrip - WIAA 2024 Cheerleading Championships

Director Larson made a motion to approve Fieldtrip - WIAA 2024 Cheerleading Championships.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Out of State Travel - ASCA

Director Larson made a motion to approve Out of State Travel - ASCA.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Out of State Travel - CABE Conference

Director Larson made a motion to approve Out of State Travel - CABE Conference.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 941 - Accepting the Final Building Commissioning Report for Foster High School Modernization Project

Director Larson made a motion to approve Resolution No. 941 - Accepting the Final Building Commission Report for Foster High School Modernization Project.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Resolution No. 942 - Certifying the Foster High School Modernization Additions Project as Complete

Director Larson made a motion to approve Resolution No. 942 - Certifying the Foster High School Modernization Additions Project as Complete.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

G. Approval of Resolution No. 943 - Declaration of Emergency

Director Larson made a motion to approve Resolution No. 943 - Declaration of Emergency.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

12. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

13. Executive Session

There were no items for Executive Session.

14. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:01 p.m.

January 9, 2024

Recording

Agenda

Tuesday, January 9, 2024

Board Work Session - Virtual via Zoom and In Person (3:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3:Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Comment

A. Public Comment Protocol

3. Presentations

A. Equity and Empathy

B. Highly Capable Program

C. Policy No. 3241 - Discipline Data

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the work session to order at 3:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Simpson

Board Directors Absent:

Director Proctor

Student Representatives Present:

Sr. Rep Dennis Nguyen

Jr. Rep Alex Brewster

Student Representatives Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Jeff Baker

Scott Whitbeck

Naomi Byrdo

Ian Sample

Aaron Draganov

Andra Maughn

Allison Deno

Pam Bila

Victoria Veth

Greg Woodard

Hailey Guerrero

2. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

3. Presentations

A. Equity and Empathy

Dr. Pedroza kicked off the presentation with a quick review of the Equity and Empathy strategic plan goals.

Goal: Staff will know students by name, strength, culture, and need, which will ultimately contribute to a sense of belonging.

Percentage of positive scores on EES - EES (EDUCATIONAL EFFECTIVENESS SURVEY) STUDENT BELONGING AND IDENTITY) - For 2023 - 24, our goal is to improve from 67% in Spring 2023 to 72% in Spring 2024

Mr. Baker shared the Educational Effectiveness Survey (ESS) will be given to students in grades 4 - 12 in April 2024. Director Simpson commented he would like to see a copy of the survey. In addition, can the final data be disaggregated by grade level and ethnicity? Mr. Baker confirmed that the data would show grade level and ethnicity.

Director Simpson asked how teachers know they are reaching their goals on student belonging. Mr. Baker shared this would be done through feedback from the building administrator, via formal and informal observations. Additionally, strategies are shared and practiced with all building staff.

President Hoover shared that they are looking for evidence of how students feel about their belonging. Currently, we have PreK - 3rd grade and we currently do not measure their feelings on belonging. They asked that K-3 grades be included in the survey. They requested they would like to see a couple of questions that could be included as a reference point They also asked if we have a shared definition of culture. Dr. Pedroza shared that we are working on shared definitions in several areas, including culture.

Goal: Students will have access to high-quality classes that will expose them to a variety of potential careers.

Participation in AP, Honors, and Highly Capable classes and Future Educator Program ALIGNED REPRESENTATION IN AP, HONORS, HIGHLY CAPABLE CLASSES AND FUTURE EDUCATOR PROGRAM

We will align the representation of students receiving Special Education (SE) services with Individualized Education Plans (IEPs), multilingual learners (MLs), and those experiencing homelessness in Advanced Placement (AP), Honors, Highly Capable (High Cap) services, and the Future Educator Program (FEP) to align with the representation of these students within Tukwila Schools. In 2023- 2024 a baseline will be established along with benchmarks for future growth.

President Hoover requested data on how many students have participated in the Future Educator Program and have gone on to teaching. This is the first year of the program. We will be able to provide a report for the 24-25.

Director Simpson asked how are we ensuring access? Dr. Deno shared that we are participants in WASA's Inclusionary Practice Program. We as a system need to shift from exclusionary practices to more of Universal Learning experiences so all students can access content/instruction. Access points will look different for a variety of reasons. If we rely only on intervention, we won't get to where we have more representation in a variety of programs.

President Hoover asked if we have data on students who qualify for Highly Capable and choose not to participate. Dr. Deno shared that once a student qualifies, they are in the Honors/AP classes unless a parent or student chooses to opt-out.

President Hoover commented that if we are trying to get everyone in, what does that mean for core instruction? We want students to perform at their best, which doesn't necessarily mean AP classes. Are we creating the pathways to be accessible? We don't want to glorify that AP is the only pathway. Dr. Pedroza shared that a lot of students think they can't when they really can. We want to offer a variety of options. We need to define rigor in our classrooms. How do we define it? What does that look like? Director Larson commented on how can we design classrooms in inclusive ways.

At Foster HS, 150 students low-income/MLL students will be receiving City of Tukwila provided laptops to better be able to do learning activities at home. An example is for students to be able to work on their High School and Beyond Plans, and completing Free Application for Federal Student Aid (FAFSA). Director Larson commented that he hopes the data shows that this is working out the way it is intended to and the growth measures are realistic.

Goal: Staff will actively work towards transforming TSD into an anti-racist organization.

One hundred percent (100%) of staff participate in equity and anti-racist professional learning (including the Anti-Racist Summit) for 2023 - 2024.

By the Spring of 2024, there will be an updated policy and procedures for Board approval.

The District will review the priorities and plan staffing levels and budget to support the work internally over the next three (3) years. Monthly team meetings will be held to unpack what does it mean to be an anti-racist organization. The summit will be held annually with mandatory attendance for all staff.

President Hoover commented on budget sustainability to support the future of this work. Dr. Pedroza shared that she has met with the University of Washington regarding a grant that could move this work to Tukwila. We don't know what this looks like yet about budget sustainability to support the future of this work, specifically around the organization of systemic changes for equity work.

Goal: Multilingual students will acquire additional skills to be successful in mainstream classes.

WIDA scores PERCENTAGE OF STUDENTS EXITING MLL PROGRAM

100% of MLL students who qualify for English Language Development services will meet the criteria set forth on the Washington State English language proficiency assessment within 5 years of their initial qualification.

Based on the 2023 WIDA assessment, 50% of students who exited had been receiving services for 5 or fewer years. We will continue professional development for teachers about incorporating language and content in general education instruction and reviewing literacy instruction practices for multilingual learners with the district MTSS team.

Fiscal impacts

Reflects expenditures that Tukwila is already receiving from grants including Title I (etc etc), not any added expenses.
Tech Levy: CEE Surveys $ 24,999.31 (3 Year Contract)
State Transitional Bilingual Instructional Program (TBIP): $1.5M
Title IIA (federal funds for professional development): $245,732
Title IIIA (federal funds to support language development): $319,178

What is at risk?

All outside contracts paid with ESSER funds will sunset in August 2024. Examples are BELONG Partners and Puget Sound Educational Service District anti-racism professional development.

B. Highly Capable Program

Dr. Deno shared a presentation on the Highly Capable Program.

Highly Capable Review Team has:

To Date:

Revised identification procedures
Surveyed staff about the Highly Capable Program

In Process:

Developing Highly Capable professional learning based on survey results
Developing protocols for school-based identification teams to utilize in the spring

Next Steps:

Identify recommendations for modifications to the Cluster Grouping Model at the Elementary Level

Highly Capable Identification Procedures

Annual Cognitive & Academic Assessment of all K-4 Students
Use of Local Norms
School Based Teams Review Multiple Data Points for Identification

Currently, data shows that the trends are slightly up but remain relatively constant. We have made changes in the program, i.e. screening all students, changes in assessment, etc. However, we haven't seen the changes we hoped to see with the disparities despite the changes that were made. We need to review and look at adding additional changes to our process.

C. Policy No. 3241 - Discipline Data

The Board moved this presentation to the January 23, 2024 Board meeting.

4. Adjourn

A. Adjourn

President Hoover adjourned the meeting at 4:57 p.m.

December 12, 2023

Recording

Agenda

Tuesday, December 12, 2023

Regular Board Meeting- via Zoom and In Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Charley Simpson
District 4: Edna Morris (Rev. Terrence Proctor)
District 5: Dave Larson
Student Representatives: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Larson

E. Land Recognition - Director Larson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the December 12, 2023 Regular Board Meeting

3. Oath of Office

A. Oath of Office - T. Proctor

4. Public Comment

A. Public Comment Protocol

5. Reports

A. Student Representatives Report

B. Superintendent Report

C. Directors' Reports

6. Consent Agenda

A. Approval of Minutes from the November 28, 2023 Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

7. Board Discussion

A. Proposed Letter to Legislators

8. Questions Only - Presentations

A. Grants Update - Quarterly

B. School Safety Report

C. Accreditation Update

D. Alignment and Design of Instruction

E. Safety and Inclusion Taskforce - Report

9. Presentations

A. Deferred Maintenance - McKinstry Presentation

B. SRO Presentation

10. Action Items

A. Annual Organization of the Board

B. Approval of Policy No. 2421 - Promotion Retention

C. Approval of Human Resources Staffing Report

D. Approval of Resolution No. 940 - Interfund Loan

E. Approval of Surplus of Vehicle

F. Approval of Levy Pro/Con Committee Members

11. Public Comment

A. Public Comment Protocol

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 5:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Simpson

Director Morris

Director Larson

Board Directors Absent:

None

Student Representatives Present:

Alex Brewster

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Andra Maughan

Aaron Draganov

Allison Deno

Liliana Cardenas

Jeff Baker

Scott Whitbeck

Monica Schell

Greg Woodard

Huni Nur

Joe Camacho

Robin Allsopp

Marcus iPhone

Maricel Haessig

Monica S. Vavilala

Susan Seabrooks

Dr. Tenesha Fremstad

Angela Meyer

Brett Christopher

Courtney Martinez

Danielle Eastman

Patrick Murphy

Stacy Hoover

D. Welcome Message - Director Larson

Director Larson shared the Community Agreements.

E. Land Recognition - Director Larson

Director Larson conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the December 12, 2023 Regular Board Meeting

Director Morris made a motion to approve the Agenda for the December 12, 2023 Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Oath of Office

A. Oath of Office - T. Proctor

President Hoover conducted the Oath of Office for Rev. Terrence Proctor

President Hoover called a 10-minute recess at 5:38 p.m. to honor the exiting Board Directors.

President Hoover called the meeting back to order at 5:48 p.m.

4. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

Robin Allsopp - Tukwila Elementary - Ms. Allsopp thanked Directors Bolerjack and Morris for all they have done for the school Board, our community, students, families, and staff. We appreciate you very much. To Board Directors Proctor and Simpson, welcome aboard. I know that you are going to do great things. I look forward to the direction we are heading.

5. Reports

A. Student Representatives

Jr. Student Rep. Brewster shared concerns from students regarding recent incidents and lockdowns. Students shared concerns regarding safety at our schools. Some of the questions asked from students and parents were:

Is school a really safe place for them?
How does the sytem works around how people get out of the buildings?

B. Superintendent Report

We are getting ready for winter break, as a reminder this Friday is an early release day. Please note that the district building is open next week until Thursday, December 21st. The district building will open after January 2nd, the first day back at school. For parents and community, I want to thank you for reaching out if there are questions and concerns. Please communicate with your principal first for any school-related issues and if you need follow-up or if something is unresolved, please contact Scott Whitbeck for elementary schools or myself for the middle or high school. We want a resolution to your concern and want to ensure the principals are part of the solution to support families and students. Congratulations to our own Jorge Torres, Foster High School Counselor who has been named Washington State Counselor of the Year and will heading to compete for the American School Counselor Association national counselor of the year! We are so excited for this honor! I want to offer my condolences to the family and staff of one of our middle school students who recently passed away from medical complications. Once we receive information from the family, we will communicate how we can support them. Families – we sent out the monthly newsletter with dates and information. Please let us know if you are not getting it, we also are posting them on the district website.

Race & Equity Update:

We held today our racial equity training we discussed how we continue to hold up inequities in our system. A topic we discussed was in disciplinary practices and how we can continue to prioritize relationships and how we continue to hold ourselves accountable to disrupting bias in disciplinary practices.

Health Update:

There has been an increase in cases of stomach illness in Tukwila Elementary, but attendance has been improving since last week. there has been one confirmed case of varicella at Foster. Public Health has been notified about both and we are continuing to monitor. Today the district received news that Stepping Stone Pediatrics needs to postpone the vaccine clinic that is scheduled to take place at Cascade View on Wednesday, December 13th. We will share the rescheduled clinic date as soon as it is determined. We apologize for any inconvenience this may cause.

C. Directors Reports

Director Larson reported on attending the Foster Theater Group Winter event titled Ghost in the Machine. It was a great play and very timely. It is about an intelligent life living inside of your phones. It was done very well and each student was able to show their acting skills. He shared that he would like to see more advertising, in particular for the senior housing (SHAG) which is approximately one (1) block away. Additionally, some updates to the stage, lights, seating, etc. in the PAC, would improve the quality of performances. We could look at getting grants, and other sources of funding. Director Larson shared that the City of Tukwila's project is to provide Wi-Fi access to our students at home. He commented that he would love to hear from our staff about the aspect of this project. He shared he spoke with the vendor and they're going to be distributing 1200 Chromebooks to the students. How are they going to go about deciding which students receive the laptops, and will they be distributed equitably? He shared that his understanding is that there will just be one application on the platform - Google Classrooms. How was that decision arrived at? He would love to hear feedback from students about how helpful they would consider this to be. Director Larson shared that he has asked previously for a briefing on this project and it implementation. He again requested a briefing on this project. Director Larson shared that it has been a while since we have had a joint meeting with Tukwila City Council. This would be a good time to have one as there are new council members and a new mayor. Director Larson requested that a joint meeting be scheduled soon. Director Larson commented on the HR Staff report. He noticed that the CV STEM Lab Teacher resigned. He shared that this is a huge loss for the district and asked what the next steps were to replace this position at a districtwide level as opposed to a building level. This is a specialized position and it is a hope that students at Cascade View can get an equally high-quality experience with the Creative Learning Labs as all of the other students receive. Director Larson shared that he attended a WERA Convention. They primarily focus on education data. there was a really good discussion on Artificial Intelligence which all districts are having to figure out how to incorporate into the district. There are a variety of ways to do that. Some districts have banned the use of AI tools. The discussion focused on how to embrace the tools and use them in a way that's helpful for students. One creative solution mentioned was to have students show their work on how they interacted with the tools.

President Hoover shared they have been in contact with staff at PSESD regarding professional development opportunities for the Board in the new year. This is a great opportunity for us as a new Board together to really align ourselves in that work. they reported that safety has been on their mind a lot. The Safety and Inclusion task force has just wrapped up for the year and we will hear a little bit. Additionally, we had a great meeting with U.W. regarding SROs on campus. There will be more information presented later in this meeting.

Director Simpson - No report

Director Proctor - No report.

6. Consent Agenda

A. Approval of Minutes from the November 28, 2023 Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and SIMPSON))

Director Larson made a motion to approve the Consent Agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. Proposed Letter to Legislators

Director Larson shared a letter with the Board that he would like to submit to our 11th District Legislators. Currently, the district is not in good financial standing. There are several reasons for this, but the biggest one is that there is an inequity in funding, it is not based on student needs. The state is funding the entire system on needs-based funding. We want to make the legislators representing our district aware of the funding needs before their session begins. This letter addresses the financial needs of our districts and requests specific areas in need of full funding, i.e. substitutes, insurance, etc. Other districts are also submitting letters like this to their local legislators. Director Larson asked if any directors had any changes. If not, at the end of the meeting, if they want to sign it, please do and he will mail it.

8. Questions Only - Presentations

A. Grants Update - Quarterly

Director Larson commented on the Outdoor Education Camp program. This is a 5th-grade camp program that we have had for many years. The legislature has recognized the importance of this and therefore has made partial funding available. Are there any grants available to fully fund this program? What is the plan for this program?

Dr. Pedroza shared that she has met with several teachers to gauge their interest. There were a few who were interested and several that were still a little hesitant. Additionally, she shared that she had a meeting with the Grant Director at OSPI, but it had to be rescheduled due to illness. The meeting has been rescheduled for the second week in January.

President Hoover asked about looking into grants for safety, social emotional, etc. Dr. Pedroza shared that we have applied for all eligible grants.

B. School Safety Report

Director Larson commented that there is some confusion about lockdowns, i.e. modified and total lockdowns and what exactly are the procedures. Are the procedures clear? Mr. Whitbeck, Chief Academic Officer, shared that the buildings have done a lot of work to put together the plans as best as they can covering the required elements. The feedback received is very helpful. The next steps would be to talk with our principals to find out what they are hearing from their staff about what is still uncertain so that the procedure/process for each lockdown is clear and concise.

Director Simpson shared that we need to be more proactive as a district. We need to get to this point quickly. We have already had four (4) lockdowns. How do we increase our staff awareness and get this information out so that we are prepared for any future incidents? Mr. Whitbeck shared that the Safety Committee meets bi-monthly to discuss any safety concerns, review the lockdown drills, refine the protocols and communicate to staff. Director Simpson shared that he would like to attend the next safety meeting. Director Proctor shared the same sentiments as Director Simpson. He commented that we need clarity because if leaders and staff are uncomfortable and unsure of the procedures, we will not be prepared for any future incidents. Director Simpson shared a suggestion of using a 1/2 day without students and running drills with teachers/staff and getting feedback from staff regarding those drills. Director Proctor asked what is the timeline. Staff need to provide input and practice the drills. Director Simpson asked if we had officers on campus. Dr. Pedroza shared that we have two (2) security officers at Foster High School and one (1) at Showalter Middle School. There have been requests for additional security and there is also a request for SROs. This is all part of the system that we have to do and we're looking at the budget and deciding what actually should be our priority when we are making decisions around safety.

President Hoover asked what is the feedback from staff after the incidents. How are staff feeling about the response that took place? Mr. Whitbeck shared that a debrief is needed.

Jr. Rep Brewster commented that students need to understand the different procedures and terminology. We need to have a universal curriculum for K-12. This would significantly decrease confusion and increase awareness.

C. Accreditation Update

President Hoover commented on the accreditation process. They shared that previously the district was working towards getting all of the schools accredited, which required a lot of staff time, and cost the district approximately $11,000. Where are we in the process? How much additional money was needed to complete this process? Mr. Whitbeck shared that the cost to the district would be approximately $11,000 - $13,000 per each step of the accreditation process. He also shared that the state does not require accreditation. If we are requested to continue this process, we would need to request proposals, find the funding in our budget, and require staff to spend hours of time to provide information during this process, which is lengthy.

Director Larson shared that we did start this last year, and it wasn't required. After a lot of searching through records, it was revealed that Foster High School was accredited. Is this a process that is obsolete? How does this affect students if we don't pursue accreditation? Are there any colleges that look at student transcripts and say this is from an unaccredited high school therefore we are going to downgrade. Does that happen?

Dr. Pedroza shared that the process we went through last year was a pre-approval process. After that, we would have gone through the accreditation process which would of more than doubled the number of costs to the district at approximately $30,000. This does not include any of the time of labor and additional resources needed. We align all of our courses and all of our credits for our students for a diploma to the state. Our diploma in itself is a guarantee that these are all state-approved accredited courses and that is acceptable to any university in the nation. The accreditation process, for a long time, was something that a lot of districts did. Several districts are no longer participating in the accreditation process due to the cost, staff time, and the lengthy procedure.

Director Larson shared that originally the plan to accreditate the whole district would be a benefit as it would lead to higher-quality school improvement plans. Will we be using a school improvement plan framework? Dr. Pedroza shared that we currently have four (4) schools that are already part of the state's school improvement plan process. This is required through all of the assessments and all of the scores. We have asked our high school, which is the only school at different levels to use the same framework. They have just created their school improvement plan in alignment with the other plan. We now have one template for all of the school improvement plans. We have an OSPI coach who is working with all of the principals on school improvement planning. They meet regularly aligning all of the work, and we are meeting with all of the schools to align the school improvement plans with our strategic plan.

D. Alignment and Design of Instruction

Director Larson commented that we need to keep in mind that the state has an approved plan of curriculum for science, math, and English and we need to make sure that we are meeting those requirements. We also need to take a holistic approach so we can engage all of our students.

E. Safety and Inclusion Taskforce - Report

President Hoover shared a high-level overview. This task force was initiated by the Board as a way to look at a response to Title IX and gender-based sexual violence prevention. The members of the task force have been meeting since 2022. The task force was asked to provide recommendations.

Director Simpson commented that the coordinator position should be it own position and not combined with another position. Is the task force recommending that this should be its own position? Monica Schell shared that a person coming into the coordinator position should have experience and expertise on Title IX sexual assault prevention, etc. and there should be more investment in Title IX as an entity. President Hoover shared that having a dedicated Title IX Coordinator would be ideal. As the District does not currently have that position, there are several things that we can address at no cost to the District such as:

dedicated Title IX email address
updating the policy and procedures
online reporting form
free training through OSPI

Director Simpson commented that the current director needs to complete the free professional development training offered through OSPI.

9. Presentations

A. Deferred Maintenance - McKinstry Presentation

Greg Woodard, Chief Financial Officer, presented on Deferred Maintenance. Highlights included:

Current Situation

The Tukwila School District currently has deferred maintenance of $19M. This figure includes items required by HB 1257 (Commercial Clean Buildings Performance Standard) and excludes the acquisition and installation costs for electric buses and charging stations.

HB 1257 compliance is currently estimated at $6M
Washington State House Bill 1257 requires all buildings in the State of WA to meet certain energy benchmarks starting in 2027 for Foster and in 2028 for Tukwila, Thorndyke and Showalter. We expect that Cascade View due to its makeup of a lot of small buildings may be required to comply by 2029 and the District can apply for an exemption for Cascade View if the School District commits to building a new grade school to replace Cascade View.
Compliance includes upgrading HVAC units, and adding solar systems and energy management systems. The HVAC upgrade cost shown in this presentation will accommodate MERV 11 filters. An upgrade to MERV 13 filters would be more money, but the additional cost is not currently known.
Data collection needs to start one year prior to the deadline. Construction needs to be completed before data is collected. Non-compliance by the target dates will incur penalties.
The district is applying for grants to acquire 15 electric buses and charging stations. Costs related to the electrical system and underground wiring installation are unknown at this time.

Director Larson shared that he was very concerned about high-quality air in our buildings. The CDC recommends that our air filtration system should be at MERV 13 filter. The recommendations from the CDC are related particularly to the various air-borne diseases, i.e. COVID, flu, etc. Previously, a report was provided that stated we were at MERV 11 filters, however, in the current presentation, it states that we are at MERV 8. Mr. Woodard shared that a decision was made to go back to MERV 8 filters after COVID ended. The systems were originally designed closer to the MERV 8 level. The systems are stressed when we use MERV 11 filters.

Director Larson asked how are we measuring the quality of the air in our buildings. How are we measuring the amount of aerosols, etc.? He shared several ways the district could measure air quality:

Air exchange rates - five (5) exchanges per hour are the recommendation.
Merv filters - level 13 filters
Carbon Dioxide rates
Fine particles PM2.5 - smoke, etc.

Primary Funding Sources - Includes each funding source and what it will be used for within the District.

2023-2024 Priorities - Includes location, i.e. building, project, and estimated costs. The priorities are categorized by:

Safety
Legal and regulatory
Operational Necessity
Financial payback

HB 1257 Compliance Project - Includes location, project, and estimated costs. Total costs approximately $6 million.

Director Simpson asked what is the plan that would help us get back on track with our budget. Director Larson shared that 85% of our budget is for staff and salaries, therefore the only way to get our budget back on track would be to have fewer people. Director Simpson commented that if we are asking for more money, where is the money coming from to pay back the loan?

Dr. Pedroza shared the following information:

Letters to staff and community sent regarding the current budget - Chief Woodard will send to the Board.
February Work Session is focused on the budget and updating everyone on where we are currently and what we are working on for the next steps.
We have instituted control measures/control points, which are shared weekly with staff, i.e. no food purchases unless grant funded, pre-approval of extra time, etc.
Review of staffing costs
Enrollment review
Attending staff meetings to address any questions/concerns regarding the budget
Meeting with Union partners

The Board requested the scheduled budget review at the February Work Session be moved to January. The budget review will be part of the Board Retreat scheduled for January 20th.

B. SRO Presentation

President Hoover provided a brief high-level history overview regarding School Resource Officers (SROs) in the Tukwila School District. Susan Seabrook, Research Coordinator presented to the Board of Directors. The presentation (attached) highlighted work done with the SRO project presented by Dr. Keith Hullenaar, UW, and the current directions of this work presented by Dr. Sharon Laing, UW. Also in attendance are Monica S. Vavilala, UW, and Dr. Sahara Camhal, UW Tacoma.

The goal: To develop culturally competent solutions to school safety and policing that promote safe and equitable learning environments for students of all races and ethnicities in Tukwila.

Highlights included:

Listening Sessions - FHS and SMS students, parents, teachers, principals, local community members, police officers, family liaisons, and district administrators
Most participants surveyed wanted to continue with the SRO program
Most participants wanted to keep the program as in, while a smaller group wanted the program with changes incorporated.
Reform of program - school safety, greater community engagement in SRO program, safe and equitable for all students.
MOU revisions - build relationships and trust, promote racial/ethnic equity, and increase school safety.
Holistic approach
Policy changes
Model evolution
Safety and well-being - physical, mental, spiritual
Populations - students, staff, and others defined by TSD, modifiable school-related factors and priorities
Feasibility, implementation, and sustainability of the program

Director Proctor shared that he has been working with FHS students for a while along with some holistic agencies. Optimistically, he believes we are in a good space where even police departments are recognizing that they not only have work to do but have begun changing how they show up. SRO officers are police officers. For them to serve as SRO officers, they first have to volunteer for the SRO position and be trained to do this which is different than police training. When we start having these conversations, we are now talking about intentionality. If I am an officer, how do I show up effectively? This is an opportunity and at the same time, we cannot discount the historical impact of generations. We also cannot be so callous that we don't show up to bridge that gap. We can make some adjustments, and develop relational trust and accountability to move forward.

President Hoover commented on the possibility of having the UW team join us at our Board retreat to have a conversation on priorities. The next steps given from the previous meeting were to identify who are the key players or other people that need to be present and involved in the conversation and identify priorities.

10. Action Items

A. Annual Organization of the Board

President Hoover called for nomination for President.

Director Larson nominated President Hoover for President.

Director Simpson seconded the nomination.

Director Hoover accepted the nomination.

Board Directors in Favor:

Director Simpson

Director Larson

Director Proctor

Director Hoover

Board Directors Opposed:

None

President Hoover called for nominations for Vice President.

Director Proctor nominated Director Simpson for Vice President.

Director Larson seconded the nomination.

Director Simpson accepted the nomination.

Board Directors in Favor:

Director Simpson

Director Larson

Director Proctor

Director Hoover

Board Directors Opposed:

None

B. Approval of Policy No. 2421 - Promotion Retention

Director Larson made a motion to approve Policy No. 2421 - Promotion Retention.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Resolution No. 940 - Interfund Loan

Director Larson made a motion to approve Resolution No. 940 - Interfund Loan

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

The Board of Directors requested the following items:

Plan of Staff RIF Tracking
Board Work Session - In-depth Budget Review February 2024
Clear plan/path for financial future

E. Approval of Surplus of Vehicle

Director Larson made a motion to approve Surplus of Vehicle.

Director Proctor seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Levy Pro/Con Committee Members

Director Larson made a motion to approve Levy Pro/Con Committee Members.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:30 p.m.

November 28, 2023

Recording

Agenda

Tuesday, November 28, 2023

Regular Board Meeting- via Zoom and In Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Charley Simpson
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Morris

E. Land Recognition - Director Morris

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the November 28, 2023 Regular Board Meeting

3. Oath of Office

A. Oath of Office - C. Simpson

4. Public Comment

A. Public Comment Protocol

5. Reports

A. Student Representatives Report

B. Superintendent Report

C. Directors' Reports

6. Consent Agenda

A. Approval of Minutes from the November 14, 2023 Board Work Session

B. Approval of Minutes from the November 9, 2023 Special Board Meeting

C. Approval of Minutes from the November 3, 2023 Special Board Meeting

D. Approval of Minutes from the October 24, 2023 Board Meeting

E. Approval of Minutes from the October 20, 2023 Special Board Meeting

F. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

7. Board Discussion

A. Social Media Litigation

8. Questions Only - Presentations

A. Enrollment Report - November 2023

B. Monthly Budget Status Report - August, September, October 2023

C. New Teacher Academy - Best Mentor Grant

D. Highly Capable Program

E. Gifted and Advanced Coursework

F. Social / Emotional / Mental Health - Students

G. Graduation Rates - June 2023

H. SAT

I. Healthy Youth Survey

J. Policy No. 2421 - Promotion Retention - For Review

9. Presentations

10. Action Items

A. Approval of Resolution No. 938 - Renewal of Educational Programs and Operations Levy

B. Approval of Resolution No. 939 - Renewal of Technology and Capital Project Levy

C. Approval of Resolution No. 940 - Interfund Loan

D. Approval of Human Resources Staffing Report

11. Public Comment

A. Public Comment Protocol

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Vice President Larson called the meeting to order at 6:02 p.m.

B. Roll Call

Vice President Larson called Roll Call.

Board Directors Present:

Director Larson

Director Morris

Director Bolerjack

Director Simpson

President Hoover

Board Directors Absent:

None

Student Representatives Present:

Alex Brewster

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

Vice President Larson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Duane Meyer

Scott Whitbeck

Greg Woodard

Aaron Draganov

Andra Maughan

Angela Meyer

Jeff Baker

Jose Barreras

Ian Sample

Dr. Fremstad

Robin Allsop

Silvia Dicus Mora

Hani Nur

Courtney Martinez

D. Welcome Message - Director Morris

Director Morris shared the Community Agreements.

E. Land Recognition - Director Morris

Director Morris conducted the Land Recognition.

F. Flag Salute

Vice President Larson led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the November 28, 2023 Regular Board Meeting

Director Bolerjack made a motion to approve the Agenda for the November 28, 2023 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Oath of Office

A. Oath of Office - C. Simpson

Director Morris conducted the Oath of Office for Charley Simpson, Board Director, District No. 3.

4. Public Comment

A. Public Comment Protocol

Vice President Larson called for Public Comment

Angela Meyer - I am the office manager at Cascade View Elementary. I am angry, frustrated, and tired of the lack of leadership in the central office. I would first like to address some comments made by a Director at the November 14th board work session. She said that she's had a kindergartener expelled twice. I would like to set the record straight. We have not expelled a kindergartener. To provide context, a director has been contacted about various matters because they have listed themself as the emergency contact. lt's a shame that the Director's comments made it look like we suspend students just to suspend them. On the contrary, we at Cascade View believe in reteaching, redirecting, deescalating, and implementing restorative practices to support all of our students to provide an engaging, safe, and supportive learning environment. We have directors and executive directors that don't know or care to understand how their programs work. They haven't visited their programs at length to find out how things work, talked to staff to find out how things are going and worse, don't care to listen to staff that have years of experience. This isn't about doing things the Tukwila way, but instead, finding out what is working and what isn't through the eyes of the people who are in those programs day in and day out. It's hard to learn how a program runs from the comfort of the district office. We should not have to beg for communication, but yet that's where we are. I keep hearing the word team being used quite frequently by district leadership. Being a small district, we don't have the luxury of having 11 deputy directors and those personnel under those directors. Our directors and executive directors ARE the team. I am not sure if they don't understand this or if they just don't care, but their lack of leadership and being present is not only exhausting but inexcusable. As an example, we are currently trying to support a student that has very high needs. The department director has been emailed by multiple staff regarding incidents with this student. We have asked for help, for someone from administration to please come over and observe the student and give our staff some support. Have we seen anyone from the district? No. Instead, we are told that they are unavailable, in attendance at other meetings, and better yet to not include them in the emails. What are we supposed to do when we can't get help at all from district leadership? An email from a district admin was sent to all staff and families last week and in that email it stated the following: ''Ensuring the safety and well-being of our students, families, and staff remains paramount to us. In recent events, we have encountered challenges, and I am proud of how our district administration promptly responded to address these issues." Really? Dr. Fremstad has repeatedly asked for help with traffic at CV, but have we received any? No. Does someone need to get seriously injured for a response from district leadership? Dr. Fremstad has been steadily advocating for staff and students but it seems her communication has fallen on deaf ears. So l'm curious as to what challenges district administration have promptly responded to because at CV. we haven't seen it. It feels as if we are in a rudderless ship, just navigating the best that we can and trying to keep the boat from sinking. People are tired of not being heard by district leadership. People are tired of not being supported by district leadership. People are tired of being talked at instead of talked to by district leadership. We have staff with a lot of experience that are going to leave if there aren't changes. Running a program based on bullying and intimidation doesn't work. What does work is actually listening to and responding to staff that are knowledgeable in how their programs run, what works, what doesn't and how everyone can work together to make this a district that sees student success increase every year. Finally, I want to address a comment made by a Director at the October 24, 2023 board meeting. In speaking about the continued board recruitment and "your commitment to ensuring we have a board that is representative of all our students, that includes our white students." I have been in this district for 7 years and in that time, the board has always represented our white students very well. You say that you are committed to anti-racist work but that comment speaks otherwise. According to our state report card, our district is 24.1 % Asian, 18.8% Black/African American; 35.5% Hispanic/Latino; 4.2% Native Hawaiian/Other Pacific Islander, 0.07% American Indian/Alaskan Native, and 10.6% White. I know that math has changed a lot since I've been in school, but I'm curious how a currently 100% White Board does not represent 10.6% of the white student population. I've heard of boy math and girl math so maybe this is board of directors math? It seems that the quiet part has been said out loud and I believe there needs to be accountability given to our community. How many visits have been canceled and not rescheduled? How many emails have not been responded to by district administration? Why the pushback, insensitive, and disrespectful tone in comments from district admin? Where is the respect and collegiality that is so prominently written in the TSO strategic plan of Equity & Empathy and Relationships? Where is the support for the front office and building administrators? The Board of Directors are cordially invited and welcomed to speak with the CV Front Office, Building Admin, and Staff.

Danielle Eastman- Tuk. El - Parent and involved in the PTA - Shared concerns regarding cell phone service and Wifi. I am unable to text or make phone calls. Recently there was police activity at a house next to the school during a student event. There was no communication as to what was going on. The safety of children, staff, and parents is nonexistent when there is no communication. This is a major problem. I don't feel comfortable volunteering due to the lack of safety. It makes it hard to invest energy, time and effort. I don't feel safe with my daughter being there because I won't know what is going on if I am not there. This is a major issue regarding the WIFI and lack of cell service. I look forward to hearing back from you regarding some solutions.

Brandon Eastman - Tuk. EL - Parent - Shared that it feels isolating when you are there and cannot talk to anybody else outside of the school. There has to be a solution to make the WIFI stronger. When connected to the guest WIFI, you still cannot text or make calls. One idea is to lease cell phone spots for cell phone towers to go up. Other municipalities have done this and have received a lot of revenue from it. This might also help to alleviate some of the budget issues happening at this time.

The Board requested Interim Superintendent Pedroza to follow up with the Eastmans.

5. Reports

A. Student Representatives Report

Jr. Student Rep. Brewster reported on the formation of the Student Advisory Board. Dr. Pedroza, myself, and Sr. Representative Nguyen initiated the creation of the committee for antiracist actions at the school district The committee will be comprised of a group of students from grades 5-12 who represent their fellow students and share their perspectives directly with Interim Superintendent Pedroza and school district leaders. The committee serves as a platform for students to voice their opinions, provide advice, and contribute to decision-making processes within the District.

B. Superintendent Report

Dr. Pedroza shared several updates.

I hope that you had a wonderful Thanksgiving break. I want to acknowledge that there are also stresses in our community and I want to personally thanks all of the community partners, staff and groups that put our families in our heart. This last month I had the privilege of visiting the Stillwater staff and board to hear about the good work they are doing with our family in supporting food instability. I also visited Riverside and met the wonderful volunteers who are doing good work in support of families and students. Finally, I want to thank Nordstrom’s for your partnership with Operation Warm at Thorndyke in providing winter coats for our students today. On another note, I attended the state’s directors' conference and participated in Director Larsen and Student Director Nguyen’s presentation in regards to equity in funding. It was a great moment for Tukwila School District.

Events Coming Up!

On Tuesday, December 5th – we will be celebrating our partnership with the City of Tukwila- LTE Network Ribbon Cutting
From December 7-9th – Foster High School has their Production: Ghosts in the Machine – tickets are available
Friday, December 8th is Foster High School Care Night
Saturday, December 9th Cascade View Elementary will host their Holiday Craft Market

All of these events will be in the district’s family monthly newsletter, staff weekly newsletter and of course on the website.

Race & Equity Update:

On November 13th we held our training for central office and school leaders with Dr. Rogers-Ard and discussed our focus on how we make our goals into accountable actions for our work. We are planning to extend this into work time in December and plan a joint meeting with school leaders and equity team leads in January.

Health Update:

Reported COVID numbers are low which may be due to lack of testing and reporting. There is an increase in non-COVID respiratory illness since September, but not too high and may be attributed to cold and flu season.
The district has received the stock Narcan in and is awaiting Epipen supplies.
Reminder to all families – there is a December Vaccine Clinic on Wednesday, December 13th at Cascade View

C. Directors Report

Director Morris reported on visiting Cascade View, which was interesting, and was able to work with a couple of students in one of the classrooms. She reported that she has been volunteering at Tukwila Elementary. She also reported that she visited Showalter Middle School.

President Hoover reported on attending the WSSDA conference. It was an amazing opportunity to network, learn, and discuss ways we can support district work. At the end of October, they had an opportunity to sit on a leadership panel as a representative of Tukwila for a potential Gates Grant opportunity. This was a really rewarding experience, and they were able to meet and network with folks from other districts. They are excited about the possibility of some cohesive work across our districts and what that could look like. The Safety and Inclusion task force that has been engaging in their work since last November is wrapping up. We should receive a report from them in the next few days. The Chair of the committee will be invited to attend our work session in December or January to present the report.

Director Bolerjack reported that she continues to work with students who live on the Riverton campus. The families have been through a lot of trauma, it's cold out and the holiday just passed. She reported on registering new students at Thorndyke Elementary. She shared that she will miss working with Cascade View as they have done such a good job of welcoming our kids into their school and am sure that Thorndyke will do that too. We are presenting some challenges with these students in that they are now being placed in different hotels in the area which makes a challenge for transportation. We will do whatever we need to do to make sure the kids get to school because our schools are the one stable thing they can count on in their lives and they so much look forward to being with their classmates and their teachers.

Director Larson shared an update on the legislative priorities we submitted and the ranking number per voting results (report attached). Director Larson shared our legislative priorities for the 2024 school year (report attached). The legislative session will start in January 2024. This is known as a short session (2 months). During this time, WSSDA will be hosting the Day on the Hill event on January 28th and 29th. We typically schedule meetings with our legislators to discuss our priorities so that they are aware of them. this year, it will be done a little differently. Meetings will be set up with E-Legislative committees that actually oversee education and funding. We can also set up meetings with our legislators. Student Representatives, as well as the Superintendent and any other staff interested are invited to attend. If you wish to attend, contact Director Larson. Director Larson reported on attending the WSSDA Annual Conference, where he, as well as Sr. Student Rep. Nguyen presented a session on the funding system and how it is inequitable and regressive. It was very well attended and we received a lot of positive feedback. The purpose of this was to get an increased awareness of this, and more of an alliance, which will help move this through the legislature. He also shared that he will be meeting with someone who's on the Editorial Board of the Seattle Times. He shared that he attended additional sessions at WSSDA, one of which was the PLC institute. It was on using iReady data to drive their academic outcomes. There were a variety of strategies discussed, but one that would be interesting for us to consider would be having Board visits to schools to see the different instructional strategies in action. This would not be for evaluation purposes, but for educational purposes for the Board so that we can actually see the different things going on in the schools.

6. Consent Agenda

A. Approval of Minutes from the November 14, 2023 Board Work Session

B. Approval of Minutes from the November 9, 2023 Special Board Meeting

C. Approval of Minutes from the November 3, 2023 Special Board Meeting

D. Approval of Minutes from the October 24, 2023 Board Meeting

E. Approval of Minutes from the October 20, 2023 Special Board Meeting

F. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

Director Morris made a motion to approve the Consent Agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. Social Media Litigation

President Hoover reported there was no new information at this time.

8. Questions Only - Presentations

A. Enrollment Report - November 2023

Director Larson commented that we did see some significant increases for Cascade View Elementary and Foster High School this month. The largest increase of students is at Foster High School which was an increase of 40 students. The net result was an increase of 70-80 students.

B. Monthly Budget Status Report - August, September, October 2023

Director Larson commented on the October Budget Status Report. On the October report, it showed that there was zero revenue coming in, which is not true as that is when the first half of the property taxes are due. Mr. Woodard shared that there was a timing issue and that we should of had about $2.7M in the general fund, which will be reported in the November Budget Status Report. Director Larson commented that since we have $2.7M in the general fund, that should bring the negative balance to -$1.3M instead of negative $4M. Mr. Woodard shared that was correct.

Director Larson commented that the proposal before the Board, is to borrow $4M from the capital projects fund, which has a current balance of $6M. This fund includes two things, primarily maintenance and technology. If we borrow money out of the capital projects fund, that is not going to be paid back for a year, are we just adding to our deferred maintenance list, and will we be able to fund our technology plan? Mr. Woodard shared that we will be able to take care of the technology plan, as that is a priority. The reason we have deferred maintenance is because it is something we can move down in the list. An update on deferred maintenance is scheduled for the December 12th Board Meeting. Director Larson commented that by borrowing this money, what maintenance items are we deferring? Director Larson requested a list of items being deferred.

C. New Teacher Academy - Best Mentor Grant

D. Highly Capable Program

Director Larson commented on the disproportionality. The data presented is current, but we need trends. He shared he would like a chart that shows trends over time, i.e. 5 or 6 years. Mr. Baker shared that the data presented shows the trends for three (3) years.

Dr. Pedroza shared that there will be a Highly Capable Presentation at the January 9th Work Session. There will be trend data for all elementary schools, along with secondary schools. along with Honors and AP data.

Director Bolerjack commented that we need to find a way to capture the race data, perhaps country origin, as well. We need to look at updating the registration forms.

E. Gifted and Advanced Coursework

F. Social / Emotional / Mental Health - Students

G. Graduation Rates - June 2023

Director Larson commented that the data shows that we have the same gaps that we have always had. In the last couple of years though, we have had an increase of students graduating.

H. SAT

I. Healthy Youth Survey

Director Larson shared that he is interested in receiving all of the questions at the district and building levels, not at the student level. He also shared that you are able to access data through the OPSI EDS portal. Mr. Baker shared that he would look into that and follow up.

J. Policy No. 2421 - Promotion Retention - For Review

9. Presentations

There were no presentations.

10. Action Items

A. Approval of Resolution No. 938 - Renewal of Educational Programs and Operations Levy

Director Bolerjack made a motion to approve Resolution No. 938 - Renewal of Educational Programs and Operations Levy.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Resolution No. 939 - Renewal of Technology and Capital Project Levy

Director Morris made a motion to approve Resolution No. 939 - Renewal of Technology and Capital Project Levy.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Resolution No. 940 - Interfund Loan

Director Bolerjack made a motion to approve Resolution No. 940 - Interfund Loan.

Director Morris seconded the motion.

The motion died on the floor.

Director Larson made a motion to table the approval of Resolution No. 940 - Interfund Loan to the December 12, 2023 Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson asked why are we borrowing from the Captial Project account as opposed to the Debt Service account? Mr. Woodard shared that he had asked the same question from PSESD. The response received was, technically it is possible, but it is filled with hoops and red tape that we want to avoid.

D. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment Protocol

Vice President Larson called for Public Comments.

There were no public comments.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Vice President Larson adjourned the meeting at 7:31 p.m.

November 14, 2023

Recording

Agenda

Tuesday, November 14, 2023

Board Work Session - Virtual via Zoom and In Person (3:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Charley Simpson
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Comment

A. Public Comment Protocol

3. Presentations

A. Special Education Update

B. Strategic Plan - Teaching and Learning Data Analysis

C. Procedure No. 1620 - Board - Superintendent Relationship -For Review

D. Race and Equity

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:01 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Morris

Director Simpson

Director Larson

Director Bolerjack

President Hoover

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Alex Brewster

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Jose Barreras

Scott Whitbeck

Allison Deno

Jeff Baker

Naomi Byrdo

Andra Maughan

Greg Woodard

Ellen Gengler

Sally Jerome

Terra Dupont

Carinne Woodfolk

Karen Korol

Lisa Ring

Dr. Fremstad

Aaron Draganov

2. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

3. Presentations

A. Special Education Update

Andra Maughan, Director of Special Education Services shared an overview of Special Education services.

Highlights included:

Race and Equity Toolkit - provides guidance, and is part of the procedure for district decisions, policies, etc.
Alignment with the Strategic Plan
IDEA - Individuals with Disabilities Education Act - ensures children with disabilities will receive a free, appropriate public education in their least restrictive environment
Students who qualify for special education services are general education students
Special Education is a service, not a place
LRC1 and LRC2 clarification
Special Education will be included in our inclusionary work with WASA
Eligibility is based on a comprehensive initial evaluation. All three (3) criteria must be met for services:

1. Disability or disabilities

2. Disability/disabilities adversely affect educational performance

3. Students' unique needs cannot be addressed through education in general education classes alone - with or without indivdual accommodations AND requires specially designed instruction.

IEP reviews - required annually, or an IEP team can call a review anytime.
Strengths - OSPI Determination Level 1 and continuing to meet requirements for the post-secondary success of our students.
Opportunities - Safety net funding, Equitable Access to Core, Special Education Operations Manual outlining processes, and Quality Systems

1. We have a disproportionate and overrepresentation of students who are identified as eligible in the category of specific learning disability

2. Required to have an action plan, review of policies and structures we have in place, care team process, and MLL partnership to ensure we are not overidentifying students who are Hispanic / Latino

Inclusionary Practices - WASA project involvement, belonging for students
Actions - Aligned to Strategic Plan

1. Publish a Practice Guide

2. Recapture Safety Net Dollars previously not reimbursed

3. Review and reduce agency contracts

4. Develop a disproportionality action plan

5. Increase inclusionary practices

Director Larson shared that we can invite Legislative Representatives to our schools which would help with advocacy for additional funding.

B. Strategic Plan - Teaching and Learning Data Analysis

Scott Whitbeck, Chief Academic Officer, shared a high-level analysis of assessment data. (Presentation attached)

Highlights included:

Smarter Balanced Assessment - Strengths and Challenges reviewed - large gap in science -
i-Ready Fall Diagnostic - Strengths and Challenges reviewed
WIDA Assessment - Strengths and Challenges reviewed

Opportunities:

Professional Development
Collaboration for inclusive classrooms
Curriculum Pilots
Learning Labs
Development of scope and sequence for ELA
Shift to focus on inclusionary Tier I instruction in the general education classroom

Threats

Student and Staff absences
Budget for Curriculum Adoption and materials
Current intervention design is not resulting in long-term success and student achievement

Next Steps:

K-8 learning Labs to support Multilingual Learners in Math
Profession Learning to support Multilingual Learners at Foster High School
Development of updated scope and sequence in Literacy at K-5 level
Development of district-wide MTSS understanding and implementation
i-Ready goal setting for individual students - based on tier typical or stretch growth targets
Math pilot to identify appropriate materials
Ellevation Platform pilot to support ongoing data analysis and planning for multilingual learners
Staff voice in the form of review teams to make recommendations for updates or changes to Credit Recovery, Early Learning, and Highly Capable programming
Grant funding to support continued planning and implementation of heritage language and dual language programming
Grant funding to reimburse staff for receiving ELL or Bilingual Endorsements
ESSER funding to support school and teacher identified short-term projects
Principal leadership support through Anti-Racist professional learning and coaching

Director Larson requested an analysis of summer school. The initial analysis showed that there was less learning loss. We need to see data that shows that there are signficant improvements for students, specifically students that are two (2) grade levels behind, in reading, math, etc.

C. Procedure No. 1620 - Board - Superintendent Relationship - For Review

The Board reviewed the procedure. There were no additional changes requested.

D. Race and Equity

President Hoover shared that at the Board's last professional development opportunity with PSESD, the Board was charged with thinking about our Board response to criticism, pushback, etc. regarding our stance on a curriculum that we are teaching specifically around race, gender, and those types of topics. Pushback and criticism will come, even if it hasn't yet. We, as a Board, need to be firm, concise, and together on what our messaging is and why. We are planning on spending some time on this. At this time, the task of all Board members is to start thinking about and drafting what your personal might be and then we can come together to collectively create a Board response that aligns with each of our individual values, as well as our District priorities, vision, mission, and values.

Additionally, we need to start thinking about what items are important to us that we really want to start capturing in policies. For instance, book banning is something that has been happening all over our country. We need to start thinking about what we might want to put in place for a new policy or to strengthen a policy. This will help us ensure that there is alignment in our future around those priorities.

Director Larson shared that it would be great to have a future work session on the curriculum. Dr. Pedroza shared that we could have the Curriculum Council attend and share a high-level overview of the work over the last three (3) years, what is being taught, future priorities, new adoption, etc.

4. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the work session.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the work session at 4:57 p.m.

November 9, 2023

Recording

Agenda

Thursday, November 9, 2023

Special Board Meeting via Zoom and In-Person (11:00 a.m.)

Meeting Begins: 11:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Charley Simpson
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwila District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Director District 2 Interview - J. Barreras

4. Executive Session

A. Executive Session -To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h)

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 11:00 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Morris

Director Simpson

President Hoover

Director Bolerjack

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Jose Barreras

John

Joe Camacho

2. Action Item

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Director District 2 Interview - J. Barreras

The Board of Directors conducted the interview of Jose Barreras for the District 2 Director open position.

4. Executive Session

President Hoover recessed the meeting to Executive Session at 11:35 a.m. for approximately 25 minutes to evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h).

A. Executive Session -To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h)

President Hoover called the regular meeting back to order at 12:02 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

5. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Special Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 12:03 p.m.

November 3, 2023

Recording

Agenda

Friday, November 3, 2023

Special Board Meeting via Zoom and In-Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Charley Simpson
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Agenda

A. Approval of Agenda

3. Discussion

A. Budget Session

4. Action Item

A. Approval of Resolution No. 937 - Approval of the Newly Elected and Appointed Board Directors to attend the WSSDA Annual Conference

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Vice President Larson called the meeting to order at 3:02 p.m.

B. Roll Call

Vice President Larson called Roll Call.

Board Directors Present:

Vice President Larson

Director Morris

Director Bolerjack

President Hoover

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Alex Brewster

Student Representatives Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Greg Woodard

Silvia Dicus

Pam Bila

Joe Camacho

Allison Deno

Dana England Cindy Lewis

Debbie Aldous

Ty Whooley

Jamie Lane

Chuck Hurt

Andra Maughn

Mr. Whittemore

Courtney Martinez

Sally Jerome

Anju

Lynne

Karen

Meg Alley

Carrine Woodfolk

Dr. S

Eric SLP

Jamie Lane

S. Serey

Terra Dupont

Amber Johnston

Emily DeJulio

Robin Allsopp

Jezzle Ticar

Dr. Fremstad

Allison Deno

Silvia Dicus Mora

Brian Seigel

Scott Whitbeck

Jeff Baker

Aaron Draganov

Dana England

2. Agenda

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Budget Session

Mr. Woodard, Interim Chief Financial Officer provided an overview of the 23-24 budget.

Where we are:

2022-2023 Ending Fund Balance -$1.2 million - automatically triggers Binding Conditions.
Notice of Binding Conditions from OSPI by November 30th.
OSPI and District meeting the first week of December.
Three other districts are ending with a negative fund balance

Director Larson shared that there is an article in the Everett Herald. The article was centered on an interview with TJ Kelly who is the Chief Financial Officer at OSPI. Mr. Kelly shared that he is anticipating that by the end of the year an additional 10 - 20 districts in Washington state will be in binding conditions. This is a big issue statewide and there has been a lot of discussion at WSSDA.

Binding Conditions:

PSESD Fiscal Officer assigned as financial consultant to District
OSPI will collaborate with the District to create a two, three, four or five-year plan. In all likelihood, it will be a two-year plan to exit to financial stability.
All employees and vendors will continue to be paid. All school districts are backed by the state.
Another district wil NOT take over Tukwila

Intrafund Loan

We will likely need an additional larger intrafund loan.

Tukwila took out an $800k intrafund loan in February 2023 that is due on February 14, 2024
Tukwila took out an $800k intrafund loan in June 2023 and paid it off in August 2023
Tukwila will need a new intrafund loan in November 2023 for an amount to be determined

Mr. Woodard shared that he will be meeting with each budget stakeholder to determine risk vs this year's budget and determine what our exposure is going to be. In just looking at some macro numbers there is a bit of concern that our actual expenditures will exceed our budget expenditures. It that happens, it would require a supplemental budget.

Dr. Pedroza shared what binding conditions do not mean. Binding conditions are really about us working in partnership with PSESD and OSPI. PSESD will be supporting us with oversight and guidance. The work is ours to do. It does not mean another district will "take us over". It means that we will need to do things to ensure systems are in place, to ensure that we meet payroll, and to ensure we improve our budget process over the next two (2) years. We want to make sure that this is stated for the community and staff. In addition, Dr. Pedroza sent a previous letter in September that contained an attachment explaining what binding conditions are directly from OSPI.

President Hoover asked the community and staff to please read all of the information that is available and if you have any questions to please contact staff at the District office.

Early warning signs were apparent in publicly available documents which included:

Signs contracts that are greater than CPI or IPO
OSPI indicators
Declining enrollment
Negative Ending Fund Balance in the monthly Budget Status Reports
Intrafund loans to support the general fund
Declining year-over-year Ending Fund Balance

Director Larson shared items that may have impacted the budget:

We have had clean audits for years
Underfunding for student needs from State
State does not fund based on student need
Increased insurance costs - up 95%
Sub Teacher costs increased - State-paid FMLA
Reduced staffing

Internal and External Communications:

On September 20, 2023 Interim Superintendent Dr. Pedroza sent an email to all employees to let them know that the district is "at risk of entering binding conditions". The email included an attachment explaining binding conditions (see attachment I).
On October 11th the district processed its final 2022-23 invoices and accruals and the CFO in conjunction with the PSESD determined that it was reasonably likely that the district would end 2022-23 with a negative ending fund balance. The Superintendent was informed on October 11th and she informed the Board President on October 12th.
The State Auditor's office was alerted on October 20th.
The Interim Superintendent and Executive Director of Human Resources have communicated the district's financial status with unions and associations during labor-management meetings.
Board meetings throughout the spring to the present have included discussions on the financial status of the district.

Next steps:

Continue to look for opportunities to maximize revenue and reduce expenditures. Budget reductions will be made as far away from the student's learning environment as possible.

Reinforce control points (see attachment II)

Revisit Board Priorities (see attachment Ill)

Continue working with PSESD

Visit Staff Meetings to share information and to provide all staff with the opportunity to ask questions.
Prioritize equity analysis in conversations and decisions
CFO will meet with each budget stakeholder to review and discuss each budget line, review trends, excess expenditures and risk assessment.
Systemic improvement

Opportunities:

Reduce SPED overspend
Fully utilize ESSER 111
Collective bargaining agreements
Reductions in Force
Short-term increase in enrollment
Enforce control points throughout the district
Community partnerships
New Grants
Create a fiscal culture
Contracts
Subs
Apple Health, Medicaid

Concerns:

Many IEPs are currently funded by ESSER 111
ESSER Ill sunsets in August 2024 [ESSER Cliff]
Collective bargaining agreements
Reductions in force may not be enough
Long-term student enrollment trend

Outside the control of the district:

Unfunded and underfunded State mandates
Tukwila requires more financial resources than richer and more diversified districts

Mr. Woodard shared the weekly financial forecast along with information on how to look for areas of concern. In looking at the current document, Mr. Woodard noted that it appears our expenditures may be more than our budget. If that happens, we would need to request a supplemental budget, which has several steps including a public hearing, etc.

Dr. Pedroza shared that we are planning on continuing to have ongoing communication, meeting with Principals, attending staff meetings to share information and answer staff questions, additional Board Work Sessions, and continuing work with Cabinet. We are also planning a community forum for family and community to listen and ask questions and attend PTA meetings. We are working on a family newsletter that will go out monthly. Once the Student Advisory Group is finalized, it will be a great way to share information between the district and students. We are also meeting with our labor groups to discuss strategy, priorities and reviewing Board priorities.

4. Action Item

A. Approval of Resolution No. 937 - Approval of the Newly Elected and Appointed Board Directors to attend the WSSDA Annual Conference

Director Bolerjack made a motion to approve Resolution No. 937 - Approval of the Newly Elected and Appointed Board Directors to attend the WSSDA Annual Conference.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

5. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 4:29 p.m.

October 24, 2023

Recording

Agenda

Tuesday, October 24, 2023

Regular Board Meeting- via Zoom and In Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Bolerjack

E. Land Recognition - Director Bolerjack

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the October 24, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the September 26, 2023 Board Meeting

B. Approval of Minutes from the October 10, 2023 Board Work Session

C. Approval of Minutes from the October 13, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

6. Board Discussion

A. Board Recruitment Campaign - Update

B. Social Media Litigation

7. Questions Only - Presentations

A. Enrollment Report - October 2023

B. ESSER Report

C. SPED Consultants and Contractor Report

D. Attendance and Truancy

E. Tech Plan

8. Presentations

9. Action Items

A. Approval of Levy Rates for February 2024 Election

B. Approval of Appointment for the Director of District 3

C. Approval of Human Resources Staffing Report

D. Approval of CTE Five-Year Plan

E. Approval of Resolution No. 936 - Certification of 2024 Excess Property Taxes

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Alex Brewster

Student Representatives Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Scott Whitbeck

Duane Meyer

Jeff Baker

Allison Deno

Angela Meyer

Karen Korol

Elisa Patterson

Silvia Dicus Mora

Dr. Fremstad

Aaron Draganov

Laura Weber

Cari Laufenberg

Naomi Byrdo

Emma Wohl

Sally Jerome

Andra Maughn

Fiona Macy

Greg Woodard

Diane

Steven

Megan Brushnighan

Michael

Joe Camacho

Ellen Gengler

Grace Sataurnino

Robin Allsopp

Sarah Hendrickson

Debbie Aldous

Carrine Woodfolk

Charley Simpson

Kathi Turner

Cori Ryason

Dalton Rockwell

Tammy Tauiliili

Melissa McLean

Jennifer Benitez

Tina Lawson

Natalie Reeder

Terra Dupont

Doris Dittmore

Kelly Gifford

D. Welcome Message - Director Bolerjack

Director Bolerjack shared the Community Agreements.

E. Land Recognition - Director Bolerjack

Director Bolerjack conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the October 24, 2023 Regular Board Meeting

Director Larson made a motion to approve the Agenda for the October 24, 2023 Regular Board meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

Doris Dittmore - Teacher- Cascade View - I speak to you on behalf of the staff at aCascade View Elementary, to share our aspirations and concerns for student support in our building. The bottom line is this: we are experiencing unprecedented enrollment and student needs that our current staffing levels are unable to respond to. Our students deserve better; it is out of deep care and love for each one of them that we ask the school Board to consider our requests. As many of you know, the city of Tukwila has declared a state of emergency to respond to the arrival of large numbers of asylum-seekers, many of whom are becoming homeless. There are many urgent needs that we as a community must address; as CV staff, we understand that our needs intersect with other efforts for rapid housing, case management services, medical care, nutrition, and clothing, and we ask for these basic resources to be provided swiftly by local and state government and nonprofits. Cascade View is receiving the vast majority of recently arriving asylum-seekers, and as a staff, we require the resources to provide the level of support our student body deserves. Our enrollment is at 455 students as of October 22, with more students enrolling every day. Our special education caseload is at 41 with only one certificated teacher, which is above the cap. We expect it to grow greatly once students have been assessed for accommodations. We have over 80 students receiving McKinney-Vento Act services. Our ELL department has 271 students, including over 17 students who have zero oral English acquisition and speak Protugeues, a language the building has no interpretation for. All these numbers are beyond what our building and staffing have capacity for and you can imagine it has numerous ripple effects. Class sizes are well above recommended levels at each grade band limiting any individualized attention and creating unsafe classrooms. Recess, lunches, and transitional periods are overwhelming, with not enough staffing supervision. This is also a safety issue. All therapists are at caseload limits. Maintenance, Operations, and Custodial duties and material needs have increased greatly, with a small budget. Special Education staff are not getting duty-free lunches or breaks due to urgent needs. We have many students who qualify for receiving LRC 2 services, which our building does not provide and we do not yet have transitional plans in the works; we are out of compliance with IEPs. These students are also demanding a large share of attention from all staff which is negatively affecting all students' learning outcomes. Many students do not share any common oral language with current staff, making all of these dynamics more difficult. Tukwila Schools must continue to be a safe, welcoming home for recent immigrants. We as a staff, are honored to be tasked to work with brilliant and kine students, many of whom have recently made impossible journeys to get here. We need your help problem-solving how to respond to this urgent need! These are our initial requests:

1. Temporarily freeze enrollment at Cascade View and consider reallocating students to a school with lower enrollment.

2. Increase vital staff. Adding the following positions, even temporarily:

LRC 1 teacher
Primary grade classroom teacher
Portuguese-speaking family liaison
Social Worker/Refugee case manager
Para position

3. Full-Time Assistant Principal

Lastly, we invite the Board to visit our school for three (3) hours during the school day to get a sense of the student's needs and meet with key stakeholders.

Sarah Hendrickson - Teacher - Thorndyke Elementary - Shared that she supports Cascade View and their letter as well as does our staff. We also support their asks as well. We are also receiving new students as well, not nearly as many as Cascade View, but having the resources necessary to support those students is critical. When they speak about LRC 2 students not having programs, there is only one in the district at our building for K5 students. The case numbers keep climbing as students are coming in and then have to be transferred over to our program. There is an overwhelming amount of cases in LRC 2 and LRC 1 and not enough staff to manage it. There is also a conversation about being overstaffed in certain rooms, where if the Board came and visited, they would probably see that there is not enough staff currently for supporting any of the students in the LRC programs. Staff are also struggling to get duty-free lunches and planning time as well.

4. Reports

A. Student Representatives Report

Sr. Rep Nguyen reported collaborating with Dr. Pedroza and Student Rep. Brewster to brainstorm/co-create a Student Advisory Board. He reported attending several meetings with the Student Representative Network. The discussion centered on advocating for student leadership and student voice. He is also working with Director Larson on a WSSDA conference presentation which will center on the funding system in Washington. He acknowledged the Cascade View staff and shared that he agrees with the school not having enough resources. He is also a co-chair of the Equity and Social Justice Commission of the City of Tukwila. We have discussed that our kids are not getting the resources they need for their best support.

Jr. Rep Brewster reported he collaborated with co-representative Nguyen to start a Student Advisory Group that would help advise the Board. In addition, he asked several of his peers if they had any concerns or comments about the school year so far. Several concerns mentioned by students were:

Prioritize student mental health - 10-minute mindfulness session twice a week, perhaps in advisory to help improve students' well-being.
Diversity is Foster High School's biggest strength and everyone is treated the same, however, it was mentioned that for students who are not fluent in English, some teachers translate homework assignments into other languages and non-English speaking students don't understand. Some teachers are not prioritizing including people who are not fluent in English.
Extra-curricular - Students wish there were more extracurriculars. It feels like there are only three extra clubs right now and none of them are personally interesting. Establishing more clubs related to health and law would be great.
Mental Health - The School Board should advertise mental health resources more as not all students are not aware of the resources that are offered to them at Foster High School.

B. Superintendent Report

We held a wonderful event last week at Showalter Middle School for our multilingual newcomers. We had over 100 people attend and it was so powerful to see all of the staff, families, and students come together.
Official welcome to Naomi Byrdo who will be our Director of Communications & Community Engagement. She began in early October.
This month was National School Bus Safety Week and National School Lunch Week – we want to thank our food service and transportation staff for all you do for students each and every day.
Tukwila SD in partnership with two local districts are finalist for the Horizon grant through the Gates Foundation. They will be conducting a site visit this coming week. We are proud to be considered in this very competitive process.

Health Update:

Pediatric vaccine clinic next Wednesday 11/8 at FHS from 3:00 - 5:30 pm, also offering sports physicals. For children ages 0 - 18 years old.
Obtained standing order for stock epinephrine from Kevy Wijiya at Stepping Stones Pediatrics (our vaccine clinic partner), and submitted orders to Direct Relief for stock naloxone. Hoping to stock each school with pediatric/adult epinephrine and naloxone in the coming weeks.
COVID case numbers are stable. No evidence of an outbreak at this time. We will continue to monitor it.

Race & Equity Update:

Our training with our facilitators began in October. Our facilitators Dr. Rogers-Ard and Dr. Knause provided professional learning for the district administrators, school leaders, and equity teams in the first part of the month. They will return in November for the next phase of training

C. Directors' Reports

Director Larson shared several updates. He and Student Rep. Nguyen, along with several other people met with Rep. Bergquist and Rep. Hackney to start discussions on the funding system and how regressive it is, and how more support staff is needed. The current funding system does not support that and is inadequate. Rep. Hackney was very receptive and was requesting collaboration on this issue with Rep. Bergquist. Director Larson will also meet with Senator T'wina Nobles who is the Vice Chair of the Senate Education Committee who is interested in this topic as well. If we can get this topic raised in both the House and Senate, it might have some opportunity to improve some of the funding that we need.

Director Larson missed the October 10th Work Session, however, he did want to respond to one item that was discussed during the WSSDA legislative priorities. President Hoover had mentioned one priority for them is focused on diversity and the school board. Director Larson shared that he agreed that this should be on the list for the following year's legislative priorities. The legislature can do quite a bit in this area, such as include permanent residents as a qualification to run as a school Board Director. An additional piece is payment for school Board Directors. This would help remove barriers and perhaps draw more interest from community members.

Director Morris reported that she attended the CTE meeting and they reviewed the CTE plan and updated verbiage. She is excited to see the addition of CTE courses at Showalter Middle School. Mr. Baker has really expanded this program. She also attended the garden meeting. It was very productive and focused on completing and submitting the grant.

President Hoover reported on attending the ribbon cutting to celebrate the 15th Anniversary of the Tukwila Pool. They are currently in the midst of a feasibility study to expand space. They also reported on attending the garden committee meeting. They gave kudos to Mix Rachel Lavendar and Joe Camacho who are the staff that are supporting this project. Additionally, they shared their appreciation for Sr. Student Rep Dennis who is the garden manager now. One of the things they shared was Student Rep. Nguyen's was the way he gets involved in something in your life and moves forward with how can this be made into something that others want to be involved in. The garden project is moving along and is a significant benefit for our students and again for our larger community as well. They shared that the Board has interviewed an applicant for District 3 Director. We will be voting on that later in the agenda, however we are closer to filling our open director positions. They shared that they and Deb Kohr are working on creating a Board Handbook. As a new Board Director, there is a lot to navigate. We are hoping to create a tool that will be used as a resource for future Board Directors. It's not quite going to be ready for our new incoming cohorts, but we are hoping to utilize their experience to enhance the handbook.

Director Bolerjack acknowledged the Cascade View staff and thanked them for welcoming the new students who come from a state of emergency from my church. The staff have done a great job of welcoming them and doing their best to involve them in all of the school environment. She has also been at the school to help manage some of the kids who are not used to being in school. The kids have been traumatized and they do not speak the language so it is pretty hard to get integrated in school. She shared that some students were moved to Burien today. It is short term, so I don't think we will switch schools. We are also working on setting up some tutoring for the kids that are learning English.

5. Consent Agenda

A. Approval of Minutes from the September 26, 2023 Board Meeting

B. Approval of Minutes from the October 10, 2023 Board Work Session

C. Approval of Minutes from the October 13, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

Director Morris made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Board Recruitment Campaign - Update

President Hoover shared that we interviewed a candidate for District 3 Director. We will be voting on appointment at tonight's Board meeting.

District 2 - Update - The District 2 position will be open whenever the election is certified. President Hoover connected with Dr. Welch, PSESD regarding the concern expressed over potential write-ins. Dr. Welch confirmed that a potential write-in candidate would need to submit their intent to be a write-in before the deadline. At this time, we know that there are no write-in candidates. Therefore, we know that this position will be open for an appointment. Dr. Welch also directed us to speak with our district attorney. Our attorney shared that we can appoint a new board director with a delayed start date.

President Hoover shared that we should move forward in the interview process as soon as possible and then, if agreed, appoint the candidate to the Board with a start date of December 12, 2023.

B. Social Media Litigation

Cari Laufenberg, Attorney at Keller Rohrback Law Firm. In January, our firm, on behalf of Seattle Public Schools, and other districts, brought litigation regarding social media use and the mental health impact to students. There are currently two (2) tracks. One in federal court and one in California state court which is where all of the defendants, social media platforms are based. We have also filed a public nuisance claim due to the impact on students and the amount of resources the school needs to provide services to students. Since litigation began, some social media platforms have made changes, however, it isn't enough. At this time, we are still at the beginning of this process, and it is not too late to get involved.

Student Rep. Nguyen asked if the Board chose to move forward, what would our role be and what kind of commitment would we be making to this? Ms. Laufenberg shared that there will be a variety of roles. There will be certain school district plaintiffs that are selected to what we call bellwether, so there will be sort of some example cases that get litigated first because it's too much to do everything at once. If Tukwila is not interested in being on the front lines and having to take that sort of frontline role, that is fine as we have already selected the frontline plaintiffs. The amount of time and commitment needed at this point is to work with a contact person to help us gain the information that we would need to file the complaint. We ask that you don't run any surveys or do any additional research. We would need any on-hand data information that you have and if you don't have everything we need, we work around it, so it is a very low impact for the district. As we move through the process there will be some time requirements for collecting information.

Director Larson asked what the potential benefit would be for our district. Ms. Laufenberg shared that she was unable to give a specific monetary amount. What we are working for is some injunctive relief in terms of the platforms changing the way they conduct themselves. In terms of a more direct benefit to the district, we would be seeking monetary damages, which will likely be awarded based on student population, so smaller districts will receive less than larger districts. The monetary award has allowed districts to add additional staff and buy additional resources and allows districts to tailor resources specifically for their students. The scope is very broad in the use of any monetary reward.

Director Larson asked if the work is done on a contingency basis. Ms. Laufenberg shared that all work is done on a contingency basis. We do not ask for a retainer to cover costs. Our firm takes all of the risk and the only way we recover our outlay of effort and money is through a judgment or settlement. Per our agreement with the school district, we can seek up to one-third of the recovery for compensation of the firm.

Student Rep. Nguyen asked if there were any downsides to joining the litigation. Ms. Laufenberg shared that one of the concerns is that we are largely in a tech employer community in the Puget Sound Region and that has been a level of sensitivity for some school districts. One other concern mentioned was is the school district putting itself into something that is not mission-oriented. The retort to that is the law firm is doing the work on behalf of the school district so it is not taking away from your mission or your effort.

Director Larson shared that he would like to hear a recommendation from Dr. Pedroza. The potential downside is staff time. Overall, it sounds like it's generally a good thing to do.

President Hoover shared that she would bring this information to Dr. Pedroza, and then we could put this on a future agenda to discuss and make a decision. Student Rep. Nguyen suggested that we reach out to a similar-sized district that is already involved in litigation to share thoughts on the process so far.

7. Questions Only - Presentations

A. Enrollment Report - October 2023

Director Bolerjack commented that there seems to be a discrepancy in the enrollment numbers for Cascade View. Dr. Fremstad, Principal, Cascade View shared that the enrollment counts are done at the beginning of the month. There are very specific things that each office manager is responsible for at each school. Since the count submission, our numbers have increased. Ms. Maughan shared that the LRC1 staffing request is posted.

B. ESSER Report

Director Larson shared information in regard to the ESSER III funding extension. The federal government is actually in the process of entertaining the ability to extend the deadline for spending ESSER III dollars. This will be processed through OSPI and eventually, we could apply to perhaps extend these funds through next year. This could be very helpful for our district. Director Larson asked if the balance of the ESSER III funding was indeed $4.6 million. Mr. Woodard, Interim CFO confirmed that was the correct balance. Director Larson asked if $2.2 million is committed, the amount remaining is $2.4 million, correct? Mr. Woodard confirmed that was correct, however, that number will change as purchase orders are created.

Director Larson commented on ventilation improvements. Originally, this was one of the items that ESSER funding was going to be used for because of the obvious reasons related to COVID, RSV, smoke, etc. During the previous discussion concerning our ventilation system, it was shared that our system is at Merv Filter Level 11. Is that uniform across all buildings? Mr. Woodard, Interim CFO, shared he will research and follow up. When COVID was prevalent, the CDC recommended a minimum Merv Filter level of 13. Director Larson shared that it was concerning that certain buildings were selected for ventilation upgrades, based on what information? If we don't know what the state of our ventilation system is, how can we decide that those buildings are the ones that we should spend money on? Mr. Woodard shared that Facilities has been working with McKinstry for years regularly. Mr. Woodard is in the process of scheduling a meeting with Facilities and McKinstry for Friday. As Cascade View is the oldest building, it should be considered during this process of ventilation updates.

Student Rep. Nguyen asked if we are on track to spend all of the ESSER III monies. Mr. Woodard shared, that at this time, it appears in all likelihood that we will spend the funding. There have been daily conversations with our academic department. Additionally, if Congress does not approve an extension, then we need to have a plan to wind down spending, which may conflict with spending it all.

C. SPED Consultants and Contractor Report

Director Larson shared that his main concern is using ESSER dollars to fund IEPs that are going to require services beyond this year. I assume we're not going to do that going forward. Mr. Woodard shared that in his conversation with Ms. Maughan, we may use ESSER III funding this year, as the services for this year only. If we did not have ESSER monies, we would use SPED monies. Ms. Maughan shared information on Safety Net.

D. Attendance and Truancy

Director Larson shared that he wants to set up a meeting with Superintendent Pedroza to discuss disaggregating data from the R&E toolkit. How are we applying the Race & Equity toolkit? He shared he has seen at least three (3) different sets of questions. We need to have one set of questions that everyone agrees on. Concerning this particular one, in looking at the attendance numbers by school, we need to disaggregate the data by race and then we need to look for disproportionalities. He shared that he does not see any evidence that was done. When we say we are applying the Race and Equity toolkit, what does that mean? He will request a meeting with Dr. Pedroza to discuss this further.

Student Rep. Nguyen requested a data report as soon as possible so that our team can look at it, discuss and start problem-solving. He also would like to see somewhere in the plan a survey or discussion with the students and the families themselves gathering their input and thoughts as to what are the barriers to attending school. He also requested information on family interaction from the schools.

Ms. Turner shared that the Community Engagement Board would be specific to Tukwila, and it would consist of community members, parent advocates, students, community partners, etc. We can tailor the Board to our specifications. The state provides a template, but we can adjust it for the needs of our district. Some training will be needed. A lot of the work involves listening to families and coming up with plans of how to help them address the barriers. This would help address the barrier with the next step being the court process.

President Hoover shared that it would be great to have ongoing aggregated data while the Community Engagement Board and the districtwide attendance teams are meeting. This would allow a deep dive into the data to understand who is impacted the most.

President Hoover commented on the district-wide attendance campaign. They assume that this will be flushed out a little bit more as we get the Community Engagement Board together. What ideas do you have for what that might look like and specifically what resources or support might be needed from the district standpoint to make sure that can happen? Ms. Turner shared that there is a website called attendanceworks.org. This is a great resource regarding attendance nationwide. They started attendance campaigns and every year they have a new slogan, along with toolkits for Districts. Everything they offer is free. All they ask is that we partner with them, use their logo, and say the information was provided by them. So, what is needed is our Communications Director or an administrator to take the reigns. There are daily tweets, Instagram and Facebook posts, signage, as well as suggestions on how to engage families before school starts. As September is Attendance Awareness month, there would be a big kick-off.

E. Tech Plan

Director Larson commented on the Race and Equity analysis. Will that be forthcoming? Mr. Baker shared that there will be steps leading up to that which include tech levy committee review, parent conferences, students, etc. Director Larson shared that he was looking for access to all the technologies for students and acknowledging racial equity in access.

President Hoover shared that we need to look at each school's specific needs for their students.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Levy Rates for February 2024 Election

Director Bolerjack made a motion to approve the Levy Rates for the February 2024 Election.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson expressed concern regarding the amount of money we are asking for in the Capital levy. He would like to see a timeline of the facilities' projects and deferred maintenance. Mr. Woodard shared that one of the high priorities is the fire and safety system. The list is currently not organized in a "priority" manner. Mr. Woodard will revise the list as requested for easier review and understanding of priority projects.

B. Approval of Appointment for the Director of District 3

Director Larson made a motion to approve the Appointment of Charley Simpson as District 3 Board Director.

Director Morris seconded the motion.

The vote was not unanimous.

In Favor:

President Hoover

Director Larson

Director Morris

Opposed:

Director Bolerjack

The motion carried.

C. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resource Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of CTE Five-Year Plan

Director Morris made a motion to approve the CTE Five-year Plan.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson shared that he has the same concern regarding the Race and Equity Toolkit. He will share those concerns with Dr. Pedroza.

E. Approval of Resolution No. 936 - Certification of 2024 Excess Property Taxes

Director Larson made a motion to approve Resolution No. 936 - Certification of 2024 Excess Property Taxes.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

Robin Allsopp - Secretary, Thorndyke Elementary - Ms. Allsop wanted to clarify that President Hoover did approve Director Simpson, but in the future, you would like to see more diversity on the School Board? I appreciate the fact that you are standing up for what you said you were going to do and adding more diversity to the Board.

President Hoover shared that we did just vote to approve Mr. Simpson and yes, in the future we would like to see more diversity on the Board.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:14 p.m.

October 20, 2023

Recording

Agenda

Friday, October 20, 2023

Special Board Meeting via Zoom and In-Person (11:15 a.m.)

Meeting Begins: 11:15 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: (Dennis) Bao Nguyen and Alex Brewster
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Appointment

A. Approval of Appointment for the Director of District 3

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 11:20 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Barbara Pederson, PSESD

2. Action Item

A. Approval of Agenda

President Hoover requested an amendment to the agenda before Agenda Item 3.A for an Executive Session to evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h).

Director Morris made a motion to approve the agenda as amended.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 11:22 a.m. for approximately 23 minutes to evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h).

At 11:45 a.m. President Hoover announced the extension of the Executive Session for an additional 10 minutes and will return at 11:55 a.m.

A. Executive Session - To evaluate the qualifications of a candidate for appointment to elective officer per RCW 42.20.110 (h).

President Hoover called the regular meeting back to order at 11:59 a.m.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

3. Appointment

A. Approval of Appointment for the Director of District 3

Director Larson made a motion to table the Appointment of the Director of District 3 to Tuesday, October 24, 2023.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 12:03 p.m.

October 13, 2023

Recording

Agenda

Friday, October 13, 2023

Special Board Meeting via Zoom and In-Person (5:00 p.m.)

Meeting Begins: 5:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwila District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Director District 3 Interview - C. Simpson

4. Executive Session

A. Executive Session -To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h)

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 5:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Diretors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Barbara Pederson (PSESD)

Board Directors Absent:

None

Student Represetative Present:

Dennie Nguyen

Student Representative Absent:

Alex Brewster

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Charlie Simpson

Deborah Kohr

Iftin Hagimohamed

ZamZam Mohamed

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Director District 3 Interview - C. Simpson

The Board of Directors conducted the interview of Charlie Simpson for the Director District 3 open position.

4. Executive Session

President Hoover recessed the meeting to Executive Session at 5:36 p.m. for approximately 26 minutes to evaluate the qualifications of a candidate for appointment to elective office pee RCW 42.30.110 (h).

A. Executive Session -To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h)

President Hoover called the regular meeting back to order at 6:00 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

5. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Special Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 6:01 p.m.

October 10, 2023

Recording

Agenda

Tuesday, October 10, 2023

Board Work Session - Virtual via Zoom and In Person (3:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Strategic Plan - School Alignment

B. WSSDA Legislative Positions

C. Strategic Plan - Relationships

D. Levy Planning Update

E. SBAC Analysis

3. Public Comment

A. Public Comment Protocol

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Board Directors Absent:

Director Larson

Student Representatives Present:

None

Student Representatives Absent:

Dennie Nguyen

Alex Brewster

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Jeff Baker

Greg Woodard

LaTanya Parker

Michael Croyle

Naomi Byrdo

Allison Deno

Scott Whitbeck

Pat Larson

2. Presentations

A. Strategic Plan - School Alignment

Dr. Pedroza shared a short high-level review of the strategic plan goals, triangulating the work and the planning process.

Michael Croyle, Principal, of Thorndyke Elementary reviewed focus goals and the plan to start working on conversational pieces and alignment work. Key areas included:

Goals - Math-comprehension and vocabulary, Reading with a focus on foundational skill in early grades (BIG FIVE), Science with a focus on teaching vocabulary scientific inquiry protocol related to NGSS standards, Social Emotional - DESSA screener, Identifying targeted intervention, Race and Equity alignment between District and Building initiatives.
Analysis - Math and reading iReady Diagnostic data, classroom-based assessments for science vocabulary, review of SEL DESSA screener data using TSD race and equity tool, and professional learning communities (PLCs).
Next Steps - creating a professional development calendar, scheduling regular data review meetings with grade level teams, CSIP progress monitoring, and ongoing work to support CEE Climate and Culture data.

LaTanya Parker, Principal of Foster High School reviewed focus goals and the plan to start working on conversational pieces and alignment work. key areas included:

Goals - engage scholars through experiences, SEL support, and work to ensure access and academic achievement including post-secondary enrollment, community connections, and community engagement, implementing instructional and inclusionary practices to support SpED and multilingual learners, and focus on creating a culture of communication, trust, and respect with staff, students and families.
Analysis - Feedback from quarterly family listening sessions, Healthy Youth Survey, CDE data, attendance data on FAFSA completion rates and post-secondary enrollment reports, iReady 9th grade DATA, SBA Benchmark Assessments, Scholar voice and shared learning experiences, number of students enrolled in special programs, i.e. Heritage Language courses, Internships, work-based learning, etc.) aggregated by state demographics, i.e. race, income, language, etc.).
Next Steps - MLL and co-teaching PD for staff and coaching cycles throughout the year across departments to support multilingual learners and scholars who receive individualized instruction, Continues development of partnerships with community groups, i.e. Gear Up, Urban League, YWCA, Central Washington University, etc.), anti-racism, racial equity and anti-bias work and training with staff, and create opportunities for staff to find and share the "joy" factor at work, Admin monthly donuts, and discussion meetings, exploring enrichment opportunities for staff, students, parents and community members, competitive opportunities, etc.

B. WSSDA Legislative Positions

President Hoover shared that WSSDA General Assembly will be meeting later this month. This is a gathering of representatives from all school districts to review, discuss and vote on various proposals for what is called current positions, which include value statements and legislative positions for the upcoming legislative session. There are currently 48 being voted on this time. Director Larson has submitted, for Board review and discussion, the top 10 legislative positions that he will submit as recommendations to WSSDA for advocacy during the next legislative session.

President Hoover shared their thoughts on the legislative proposal of "attract, recruit and retain diverse school Board Directors". In essence, this would promote innovative and intentional strategies to prepare, recruit, and retain individuals from diverse backgrounds and lived experiences to serve on local school boards, which would better reflect the student populations that they serve and would encourage equity across the state. In addition, this would help remove barriers that inhibit participation on local school boards by simplifying the qualifications necessary to service, eliminating the citizenship requirement, providing a school board director salary, flexibility around the scheduling of board meetings, and providing child care to board members during all school board functions.

Providing child care without a cost to the District would be amazing. Additionally, they requested the addition of eliminating the citizenship requirement to allow a person to serve on the Board, to be considered by Director Larson as one of the top 10 from Tukwila.

Dr. Pedroza shared that she was part of a panel last week where the whole conversation about AI and the bias in the AI world, and how the people creating AI are all top male leaders. From an equity standpoint, there are no women or youth. What we should be thinking about is how we get our kids at the forefront of that world to help shape the future of AI. If we don't get a handle on this, we are actually going to be a part of something that actually promotes racist and biased practices in our schools that will not benefit our students or the goals we are trying to achieve.

C. Strategic Plan - Relationships

Dr. Pedroza shared a presentation on the Relationship goals section of the Strategic Plan 2023 - 2026. Highlights included:

Desired Outcomes: Students will feel connected to and supported by their school community and accepted for who they are.

SMART Goals:

Percentage of positive scores on ESS Students - Belonging and Identity
Percentage of positive scores in Healthy Youth Survey

Desired Outcomes: Families are engaged with their student's school community.

SMART Goals:

Percentage of families who attend conferences - increase conference attendance by 10% each year

Desired Outcomes: Families feel informed about school and District events

SMART Goals:

Improved satisfaction with school/District communications

Areas of focus for relationships is students, core support, district support and community support.

Next Steps:

Developing a team of individuals who play a role in providing mental health support and services for students.
Defining roles and responsibilities by identifying where member roles connect and overlap in supporting students.
Reviewing current practices - district and out-of-district resources available for students, and discuss unmet needs and potential barriers
Anecdotal stories - are there any unmet needs you've noticed in your experience?
Creating an Action Plan by using student feedback to identify ways to better support students and maintain ongoing multi-directional communication.

District Next Steps:

Continue to develop MTSS systems
Analyze our areas of focus for continued initiation through the current year and into 24-25.
Establish communications for conferences and support to schools
Discuss with families as to what they see as needs for communication
Support schools as they review their CEE and other data to support relationships

Dr. Pedroza reviewed current supports for students and families which included community partners, staffing, etc. Director Morris commented on the community liaisons being paid out of ESSER funding. Before ESSER funding, how were the liaisons funded? Mr. Woodard shared that he would do some research and follow up with the Board.

D. Levy Planning Update

Greg Woodard, Interim Chief Financial Officer shared a Levy Update presentation with the Board.

There are three (3) important Board timelines to meet the filing requirements:

October 24th - Board reviews levy resolutions and agrees to levy amounts
November 28th - Board approves resolutions
December 12th - Board appoints Pro / Con Committee members

We are requesting the community to renew two (2) levies.

Educational Programs and Operations (EP&O) - Also known as Enrichment. This levy provides funding to support the District's operating costs that are not funded by the state. Current state law allows school districts to collect the lower of $2.50 per assessed value / $1,000 / $2,500 per FTE or the amount approved by the voters. The District is considering a $1.58 to $1.65 EP&O levy rate for the February 2024 election that will generate approximately $39.9 M over the four-year life of the levy.
Captial Project Levy - This levy provides technology and capital costs that are not fully funded by the state. The District refers to this as its "Tech Levy". The District is currently considering targeting a $.75 levy rate for the February 2024 election that would generate approximately $18.4M over the four-year life of the levy. This is the same target rate approved four (4) years ago. The difference this time is that we are targeting that same rate for each of the next four (4) years.

Technology spending supports the District's Technology Plan 2024-28 and facility spending improves school facilities and provides safety-related and energy-efficient upgrades to existing facilities. As of January 1, 2024, the District will have more than $10M in deferred maintenance.

Director Morris shared that there are still discussions in the community in regard to the Birth to K not being built. How will information be shared with the community on this? Dr. Pedroza shared that we are going to start work on that communication which will revolve around what is in place of that which is early learning, and several other programs.

E. SBAC Analysis

Due to time constraints, this presentation was moved to the November 14th work session.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comment.

There were no public comments.

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the work session.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the work session at 4:54 p.m.

September 26, 2023

Recording

Agenda

Tuesday, September 26, 2023

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: (Dennis) Bao Nguyen and Alex Brewster
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Bolerjack

E. Land Recognition - Director Bolerjack

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the September 26, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representative Report

B. Superintendent Report

C. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the August 22, 2023 Board Meeting

B. Approval of Minutes from the August 28, 2023 Special Board Meeting

C. Approval of Minutes from the September 12, 2023 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

6. Board Discussion

A. Board Recruitment Campaign - Update

B. Social Media Litigation

7. Questions Only - Presentations

A. Enrollment and Attendance - 4th Day Count

B. Curriculum Overview

C. LAP - Hi Poverty Report

D. Instructional Minutes - Final Calendar

E. SBAC

F. 23-24 Financial Forecast

G. Annual Report - Sexual Harassment Prohibited - Policies 3205 and 5011

H. Public Records Transparency Report

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of TBIP

C. Approval of Purchase of i-Ready Suite Assessment

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 6:00 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Morris

Director Bolerjack

Director Larson

Director Hoover

Board Director Absent:

None

Student Representatives Present:

Jr. Representative Alex Brewster

Student Representatives Absent:

Sr. Representative Dennis Nguyen

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Allison Deno

Jeff Baker

Bev

Andra Maughan

Robin Allsop

Aaron Draganov

Dr. Tenesha Fremstad

Duane Meyer

Greg Woodard

Silvia Dicus Mora

Hani Nur

Joe Camacho

D. Welcome Message - Director Bolerjack

Director Bolerjack shared the Community Agreements.

E. Land Recognition - Director Bolerjack

Director Larson conducted the Land Acknowledgement.

F. Flag Salute

Director Larson led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the September 26, 2023 Regular Board Meeting

Director Bolerjack made a motion to approve the Agenda for the September 26, 2023 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

Director Larson called for Public Comment.

There were no public comments.

A. Student Representatives Report

Jr. Representative Brewster shared that everything is running smoothly and there are no issues at this time.

B. Superintendent Report

Dr. Pedroza shared several updates. Thank you to all staff, parents, community members and Board Directors who attended the open houses last week. It was wonderful to see the community come together over the week. At the open house, we passed out recruitment flyers for the open board positions. Happy to report that we have received applications for Board Districts 2 and 3. Welcome to Greg Woodard, Interim Chief Financial Officer. We wish Ms. Birdsong well in her new job. October 2nd is the OSPI day for the official enrollment count. We are doing weekly head counts to confirm the actual number of students in our system.

Health Update - COVID is not over. We have had a little uptick of cases over the last two weeks. We did have an increase of staff cases and two (2) student cases. The US government will be offering four (4) free rapid COVID tests per household. You may order your kits at COVID.gov/tests. Thorndyke Elementary will be hosting a vaccine clinic tomorrow. The new COVID vaccine will be available via Pfizer.

Race and Equity - Staff attended the RESI institute over the summer. Dr. Pedroza shared several highlights from staff which included holding each other accountable, not defaulting to white supremacy when called on bias and finding inspiration every year on how to engage student voice and perspective.

C. Directors' Reports

Director Hoover reported on attending two (2) open houses last week. They shared how really engaged with parents and talked about what it was to be a board director. They thanked the schools for allowing us to come and using that opportunity to help our recruitment efforts.

Director Morris reported that she has been able to visit some of the schools, not all, but plans to visit all of the schools. She shared that she has been volunteering in classrooms which is an absolute delight. It is nice to see staff back and looking a little bit more relaxed this year.

Director Bolerjack reported that she attended all but one open house. It was great to see the kids so eager to show their parents around the school. We do need to improve language access for all the gatherings.

Director Larson reported on several items. He attended WSSDA General Assembly which turned out to be a marathon session due to a highly controversial issue on the weighted vote. An effort was made to change the bylaws of WSSDA to eliminate the weighted vote. They were able to get it passed to eliminate weighted votes. The larger districts are working on getting this overturned. The proposal on civil rights for students submitted by our district passed. The other proposal we submitted, which was to add the word race to the equity policy was voted on and came back 50-50, which means it failed. Directory Larson shared that he will most likely submit this again next year. The next step is WSSDA will publish all of the positions. We will look and choose the top 10 and will submit recommendations for the top 10 by October 16th. Director Larson reported on attending the City of Tukwila event at Showalter Middle School. Students from our Environmental Science class were there presenting their ideas on how to make the city a green city and getting that into the comprehensive plan. Community members attended and were engaged in discussions with the students in regard to their ideas in making the city more green.

Director Larson shared an article from the Hazelnut in regard to the City of Tukwila cooperating with our district to develop more Wi-Fi hot spots in the area. Director Larson requested a report, from the district's perspective, on providing the hot spots for students and are the students seeing that improvement. Mr. Baker shared a high-level update. We are currently assisting the City with this project. We are in the testing phase. We are going to bring the line from Comcast so they can test their line on a smaller section of the city first, which will help with the design, etc. Then they will branch out to the rest of the city. We have 100 Chromebooks that we will "attach" to the local network. We will put the image on it, the City will manage it. Mr. Baker will do a full report on the project at a future meeting.

Director Larson shared an article in regard to culture and each student can succeed. This ties into the CCE data. Director Larson requested the analysis and staff text responses in regard to believing each student can succeed.

Director Larson provided an update on the PAC funding request submitted to the state. The request for funding was denied. Rep. Hackney shared that there are themes when reviewing funding. The city received funding for the HVAC system. The reason the city's request was funded was due to the request surrounding a more green environmentally friendly update. because the city's request was for a green environment. If we had listed the lighting replacement with a more green environmentally friendly option, we would of most likely received funding.

Director Larson commented on the project-based learning approach for summer school this year. Some of the data that came back from summer school didn't show much of an improvement. Director Larson requested that this is a topic for a future work session. Data needed on basic skills, language development, as well as a review of the materials we are using for teaching.

5. Consent Agenda

A. Approval of Minutes from the August 22, 2023 Board Meeting

B. Approval of Minutes from the August 28, 2023 Special Board Meeting

C. Approval of Minutes from the September 12, 2023 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

Director Bolerjack made a motion to approve the consent agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Board Recruitment Campaign - Update

President Hoover shared two updates.

District 3 Interview - We received an application for District 3. This has been an open position since last May. We are going to move forward with the interview process for District 3 and hopefully, an appointment soon. The interview will be conducted in partnership with PSESD who have supported us in all of the recruitment efforts. If you have not had the opportunity to look at the flyers or videos, please do. There are some amazing videos that they helped to produce that will not only be used for this recruitment but also long term, i.e. election recruitment, etc.

District 2 Appointment Timeline - Director Bolerjack's term ends at the end of November 2023. There were no candidates who submitted an application to be on the ballot for the special election, so we opened up the application process for District 2. We received one application last month. Director Hoover would like to finalize the interview process and timeline. We do have the option to go through the interview and approve an appointment with a start date of early November., which would be just after the election. This would allow the individual to attend the WSSDA Annual Conference. The WSSDA Annual Conference is really beneficial for new incoming Directors for onboarding, OPMA, and peer interaction. President Hoover shared that would be their preference, but would like input from the Board. Additionally, Director Bolerjack would be able to participate in the interview process and the appointment of the individual. President Hoover's proposal is to interview the week of October 16th, which would provide us the opportunity to approve the appointment at our Regular Board Meeting on October 24th.

Director Larson asked, is it possible for someone to do a write-in on the ballot for that open position? Is it legal to appoint a person to the Board before the current incumbent's term has ended? President Hoover will connect with Dr. Welch and King County Elections.

B. Social Media Litigation

President Hoover provided a high-level overview. There are several dozen districts that have joined a lawsuit against some of the larger social media companies, i.e. Meta, Snapchat, Instagram, Tick Tock, etc. The lawsuit claims that those social media entities have been complicit, and have perpetuated and impacted the mental health of students because of their platforms and what takes place on those platforms. This litigation has already started to gain a lot of traction and, if the Board agrees, we would be one of the multiple school districts that have joined this suit.

President Hoover contacted a law firm who is representing a lot of other districts in the area. Their ask is to have one additional Board Director who might be willing to join a meeting with the attorney to get some information and advice as to whether it is in the best interest of our district to join the litigation based on some of the research that Dr. Pedroza shared. In similar cases, smaller districts have received a small monetary award ($10,000 - $30,000). This could be a significant benefit to our district knowing that those funds would be spent specifically on young people in their mental health which is a priority of the Board and is a significant challenge for our young people. President Hoover asked if the Board would like to move forward in speaking with the law firm, and then bring back a resolution to join the litigation which would be approved at our next meeting, and if yes, who would be able to join them in meeting with the attorney and creating the resolution? Director Larson shared that he would be willing to collaborate with President Hoover in this process.

7. Questions Only - Presentations

A. Enrollment and Attendance - 4th Day Count

B. Curriculum Overview

Director Larson commented that this should be called Teaching and Learning overview. This is a great report and provides an excellent overview.

C. LAP - Hi Poverty Report

Director Larson commented on the list of resources included in the presentation. His question is which resources are working and which ones are not working? We need to figure out which ones work so that we can make sure all schools are successful.

D. Instructional Minutes - Final Calendar

Director Larson commented that the Legislative bill that passed for additional recess does not go into effect until 2024-2025, however, we are adding it this year, correct? Scott Whitbeck, Chief Academic Officer confirmed that we have added five (5) extra minutes for recess for this year.

E. SBAC

Director Larson shared that for data reports, it is important that we have the Teaching and Learning analysis, even if we have to wait for that piece to be completed.

F. 23-24 Financial Forecast

Greg Woodard, Interim Chief Financial Officer shared two items.

Financially, were were lower now, in a worse position now than we were five years ago. This year, we actually dipped into the negative, and we approved an inter-fund loan.
The stability that we have now with staff who have been here for at least five (5) years, we are working together and there is a greater amount of trust in all groups.

G. Annual Report - Sexual Harassment Prohibited - Policies 3205 and 5011

Director Larson commented on the recommendations from the Title IX task force. Some of the recommendations are in our policies, are we not already doing some of these? Mr. Dragonov shared that the recommendations from the task force are being called out and they are being more intentional. The listening sessions are definitely low-cost and high-impact. Creating a Title IX compliance position will require additional conversation, especially around the budget.

H. Public Records Transparency Report

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of TBIP

Director Bolerjack made a motion to approve TBIP.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of the Purchase of the i-Ready Assessment Suite

Director Bolerjack made a motion to approve the purchase of the i-Ready Assessment Suite.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

Director Larson called for Public Comment.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 7:41 p.m.

September 12, 2023

Recording

Agenda

Tuesday, September 12, 2023

Board Work Session - Virtual via Zoom and In Person (3:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen
********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. WSSDA General Assembly - Legislative Proposals

B. Strategic Plan - School Alignment - SIPs

3. Public Comment

A. Public Comment Protocol

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

Student Representatives Present:

Sr. Representative Dennis Nguyen

Jr. Representative Alex Brewster

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Dr. Fremstad

Brett Christopher

Jeff Baker

Andra Maguhn

Scot Whitbeck

Aaron Draganov

Veronica Birdsong

Hsian Yu

Dermather LaVelle

Hani Nur

2. Presentations

A. WSSDA General Assembly - Legislative Proposals

Director Larson shared the WSSDA General Assembly will be meeting later this month. This is a gathering of representatives from all school districts to review, discuss and vote on various proposals for what is called current positions, which include value statements and legislative positions for the upcoming legislative session. There are currently 48 being voted on this time. Director Larson requested this time to see if any Board Directors have any particular positions that need further discussion or have a strong opinion on where to cast his vote. There is a position in regard to Race and Equity policies and WSSDA is proposing to take the word "race" out of the policy, and propose using just the word "equity". Director Larson shared that he would argue that Race should be left in the policy, as we went through that with our district with an equity policy and it was student's feedback that changed it to Race and Equity.

President Hoover shared that they appreciated Director Larson advocating in those ways for our students and district. They shared that there was one that was proposed in regard to LGBTQ being represented in the curriculum. Director Larson shared that was more of a value statement. This did not make it to the legislature last time, but he believes that it will come back again. WSSDA argued that each school district should be able to decide on its own in regard to what to include in the curriculum.

B. Strategic Plan - School Alignment - SIPs

Dr. Pedroza shared a brief review of previous strategic plans, and then the current strategic plan and the process (presentation attached). Highlights included:

Feedback - students, staff, school leaders and the Board
Final version will incorporate targeted focus groups for analysis of students two grades behind, Black students and Latino students
Review of the four main areas of the Strategic Plan along with goals for each of the areas. Work sessions will be held for each main "bucket" of the strategic plan. Data and goals will be discussed.
Triangulating the Work - Equity Team and Goals, School Improvement, and Strategic Plan
Planning for SIPs - Data Analysis, Goal Identification, Professional learning, Open Dialogue, Monitor

Brett Christopher, Principal, Showalter Middle School reviewed focus goals and the plan to start working on conversational pieces and alignment work. Key areas included:

Goals - Students - MLL, Social and Emotional, Respect for all students
Analysis - CEE Data - 23-24, Healthy Youth Survey, RULER Formative Assessments and student surveys
Next steps - MLL Coaching for Staff, Implementation of Ethnic Studies, Focus on a culture of respect/rapport and safety, i-Ready scores

Dr. Fremstad, Principal, Cascade View reviewed focus goals and the plan to start working on conversational pieces and alignment work. Key areas included:

Goals - Supporting ESPs and teachers - professional practice goals, High-quality instruction for all students, highly capable, on grade level, or below grade level - instructional groupings, lesson planning, timely feedback, and family communication, Implementing inclusionary practices - Multilingual learners and special education
Data - Student learning demographics, school process, and perception data
Next Steps - Evaluating, Planning, Implementing and Progress Monitoring
Checkpoints - Baseline data, Mid-year, and End of Year

Hani Nur, Principal, Tukwila Elementary reviewed focus goals and the plan to start working on conversational pieces and alignment work. Key areas included:

Goals - Literacy- Reading Comprehension, Math - Numbers and Operations, Social-Emotional - Mood Meter to identify and address emotional needs, Race and Equity - Addressing adult biases
Analysis - MTSS/Comprehensive Needs Assessment Team, Summer Planning Team, Data Protocol, PLC Work
Next Steps - Professional Development, SIP Progress Monitoring, Committee/PLC Work

Follow-up items:

Director Larson commented that race-based goals need to be added.

Director Larson requested a copy of the internal metric document. Dr. Pedroza will send the document to the Board.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comment.

There were no public comments.

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board Work Session.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the Work Session at 4:59 p.m.

August 28, 2023

Recording

Agenda

Monday, August 28, 2023

Special Board Meeting via Zoom and In-Person (4:00 p.m.)

Meeting Begins: 4:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen
********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Race and Equity - Continuing

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 4:11 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza, Interim Superintendent

Deborah Kohr

Susie Kelly

Dr. Rachelle Rogers-Ard

Dr. Christopher Knaus

2. Action Item

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Race and Equity - Continuing

Dr. Rogers-Ard and Dr. Knaus continued the Race and Equity training and discussions.

4. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 6:51 p.m.

August 22, 2023

Recording

Agenda

Tuesday, August 22, 2023

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Larson

E. Land Recognition - Director Larson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the August 22, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Superintendent Report

B. Board Recruitment Campaign - Update

C. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the August 8, 2023 Regular Board Meeting

B. Approval of Minutes from the August 8, 2023 Public Hearing

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and HOOVER))

6. Board Discussion

A. SRO Plan Update - Discussion

7. Questions Only - Presentations

A. 2023 - 2024 Budget

B. Summer School - Data and Analysis

C. AP College Board Report

D. Monthly Budget Status Report - June and July 2023

E. Early Withdrawl Report - Policy 3123

F. Staff Report - 22-23

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of District Assessment Calendar - 23-24

C. Approval of Strategic Plan - 23-24

C. Approval of Meal Prices for 23-24

D. Approval of Resolution No. 934 - Extension of Interfund Loan

E. Approval of Resolution No. 935 - Adopting the 2023-24 Budget

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Diretors Absent:

None

Student Representatives Present:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Siliva Dicus Mora

Aaron Draganov

Debbie Aldous

Community

Robin Allsopp

Scott Whitbeck

Allison Deno

Carrie Marting

Liliana Cardenas

Maggie Shay

Dr. Fremstad

Emily Mozzone

Duane Meyer

Pam Bila

Alex Brewster

Jeff Baker

Ari McKenna

Joe Camacho

Veronica Birdsong

Brittany Larocca

D. Welcome Message - Director Larson

Director Larson shared the Community Agreements.

E. Land Recognition - Director Larson

President Larson conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the August 22, 2023 Regular Board Meeting

President Hoover requested an amendment to the agenda: Under Action Items, add Oath of Office for Jr. Student Representative to the Board.

Director Morris made a motion to approve the Agenda for the August 22, 2023 Regular Board Meeting as amended.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

President Hoover called for public comments.

Joe Camacho - FHS - I just have a quick update about the FHS learning garden- things are growing! If you haven’t had a chance to visit the garden this summer I hope that you find time to check out the corn, sunflowers, peppers, and pumpkins that are completely taking over. A huge shout out to Dr. Pedroza who without hesitation accompanied me on an impromptu garden tour. Also to the FHS garden club students who came to water the garden every day this summer. One of the questions I always hear is “Who takes care of the garden during the summer?” The answer is simple, we all do. Finally, a quick feel good story- I received an email from a student last week, he asked “do you like salsa?” Here is salsa made by a student’s mom using ingredients from the garden.

Maggie Shay - FHS Librarian - The librarians of the Tukwila School district do not support this budget proposal. When we received our estimated per-building budget, we realized we lost over ⅔ of last year’s budget. The elementary schools will have to choose between buying online subscriptions to resources that support our most marginalized readers and buying books for the library. Instead of being able to support all students, we will have to make choices that leave some of our most vulnerable students behind. Make no mistake that this reduction of the library budget mirrors those happening all across the country. We claim we support diversity and inclusion, that things like attacks on libraries would never happen in Tukwila. We understand that cuts need to be made, but no matter that intention, the impact is limiting student’s ‘Right to Read’, it is blocking access to Informational Freedoms. So we can cry ‘financial crisis’ until we’re blue in the face but the outcome is the same that is happening in states all across the country. Whether we want it to or not, this budget proposal aligns us with those districts we see on the news and think ‘I’m so glad I don’t work there, or I’m so glad I don’t have kids in that district’. But here we are in Tukwila defunding libraries, but we hide under the guise of ‘budget cuts’. We are aware that we are in a crisis, and that cuts are necessary. But what is the most telling is that these cuts were not made equal. The library program isn’t even the hardest hit. Band was cut by 90%, as if that is even going to cover one tuba. Science is going to be working with 20% of their budget from last year, but we want everyone to pass the science state test, right? Language Arts, reading and writing, was cut by over 60%. It’s clear that there were choices made on which departments were ‘important’, and these choices do not align with all the buzzwords on the district website. This budget proposal does not reflect the needs of our students and our educators, not the fact that there are going to be necessary cuts, but that those cuts do not represent what we see in classrooms every day. You shouldn’t approve this budget, you should go back and include educators in the conversation. But knowing you’ll approve this anyway because you’re being told that this is the only way, as if it isn’t just historically accurate to question the decisions made by this district. What I humbly suggest, is that we have millions of dollars of ESSER left. After you unfortunately approve this, you send out the ESSER proposal template to department heads. They fill out what they know their needs are going to be to function within these detrimental cuts and you approve proposals prioritizing departments that were cut the most. This isn’t a long long-termtion, but it might mitigate some of the overwhelming burdens of our educators.

4. Reports

A. Superintendent Report

Dr. Pedroza shared several updates/announcements:

Thank you to all the staff that planned and attended the New Hire Orientation. Welcome to Andra Maughan, Director of Special Education, who will be starting on September 1st.
Recognition of Dr. Fremstad and Ms. Goldston for being nominated for AWSP awards
August 28 and 29 enrollment events - August 28th - K-5 at Thorndyke Elementary and August 29th - 6th - 12th at Foster High School.
August 30th All Staff Kick-off at Foster High School PAC. - FHS - This year, it will have a Race and equity focus.
August 31st - Dual Language Ribbon Cutting at Cascade View.
August 31st -Immunizations and Sports Physicals at Foster High School.
First Day of School is September 5th.

B. Board Recruitment Campaign - Update

President Hoover provided an update. We have been working with PSESD to help support us and we appreciate the offering of their resources. We did make a video and we are excited to see the end product. We had multiple people including teachers, students, Board Directors here and in other districts. PSESD is also considering this an opportunity as a toolkit for other districts as well. Currently working on getting a radio spot on Spanish radio. The Board will also have a recruitment event soon, in an effort to get information out and to answer questions, etc., for anyone interested in the open positions. We will continue to sure sure our efforts continue to represent students in our schools.

We did receive an application for District 2. The Board will discuss next steps at an upcoming meeting.

C. Directors' Reports

President Hoover - No additional report.

Director Morris shared she was looking forward to another productive school year.

Director Bolerjack shared that the current registration process for students is very cumbersome, but staff at the Administration office and the schools have been working diligently to get the kids ready for school. She shared her appreciation for staff.

Director Larson shared several updates. The WSSDA - General Assembly is scheduled for September. At the WSSDA General Assembly, we cast votes on various value statements that the organization will take in the upcoming legislative session. A spreadsheet of all items being considered and the full book are attached. Director Larson asked that the Board review the proposals for discussion at the September 12th Board Work Session. Director Larson shared that our district did submit a couple of permanent positions. One of them stated that WSSDA should have the position that student civil rights cannot be overridden by local control. Additionally, we submitted that the term "race" should be included in an equity policy.

Director Larson commented on the recent shootings. Students need education on guns, the danger of guns, and the importance of getting them out of the population as much as possible. We would like student input. Additionally, mental health is another aspect. Director Larson requested the presentation that Jr. Representative Nguyen made is circulated and a list of mental health resources are available to students and educate our students on available resources. We need to come up with an actual plan as to what we should do. Add this as a work session topic. Director Hoover and I met with the Tukwila Pool Staff. They are in the early stages of the expansion of the pool. They are talking about staying within their area, not pushing out into the garden. Currently conducting preliminary studies and will update the Board with the results. Donor's Choose is a national program that teachers can apply to get resources for their classrooms. This has been around since 2010. Tukwila School District has just passed the $250,000 mark. Way to go!

Sr. Student Representative Dennis Nguyen shared that he spent the summer in a neuroscience pre-college program, located in Minnesota.

5. Consent Agenda

A. Approval of Minutes from the August 8, 2023 Public Hearing

B. Approval of Minutes from the August 8, 2023 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and HOOVER))

Director Morris made a motion to approve the Consent Agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. SRO Plan Update - Discussion

Dr. Pedroza provided an update. In July, the Board met with Chief Drever. During that meeting, there were a lot of questions and concerns that needed additional time to be addressed, i.e. ensuring that student's voice was part of the process, school engagement at all levels, and data on disproportionate focus on black and Latino males. Dr. Pedroza shared that she has a meeting scheduled with Principals (secondary) to start planning student engagement. Once that meeting occurs, the next steps would be to meet with BSU, and other student groups. Chief Drever requests that we are all in agreement and have a clear understanding of what we will be doing. We will not start until everyone is in a good place and understanding. At this time, there is no plan for board approval until there is more established input from every single student possible. We also want to ensure the condition of the spaces is safe for students to provide input and not feel worried about what they are going to say. Once student input has been conducted, we will meet with Chief Drever in January to share feedback. If more engagement is needed, then we would consider moving to an outside mediator. All of us want this to be right for Tukwila.

7. Questions Only - Presentations

A. 2023 - 2024 Budget

Director Larson commented on the public comment received in regard to ESSER funding. His understanding is that there is a process or is going to be a process after the budget is approved to gather input for what we can use the ESSER dollars for, is that correct? Ms. Birdsong shared that was correct. What is the process for ESSER dollars after budget approval? What are the restrictions? Hopefully, the ESSER dollars can be used to fill some of the library funding gaps.

Director Larson commented on the 1% fund balance. This last year, the world has changed as the budget was projected to have a 1% fund balance and we ended up with 1%. This year, the budget is again projected to have a 1% fund balance. This 1% fund balance, done for a number of years, will destroy our bond rating. Inevitably we will need to borrow money from the capital fund, but the general fund has to pay that back with interest. I don't know what the number is that we can get to that would cause us to not have to do those inter-fund transfers which would save us money. He shared he would have a tough time to vote for this budget unless there is some real commitment to really work to get the fund up to 2 or 3%. i.e. special education monies, apple health / Medicaid paying. In addition, the amount of leave our staff is taking causes additional excessive costs for subs. The cost to the district is $750K and only reimbursed 10%. We are on the highest leave per teacher in the state, and in the top 7 for subs. This is a big area we need to work on through the legislature. He also shared that we need a commitment to get to where we are not taking loans.

Director Bolerjack asked if the budget is built off of expenses, instead of the previous budget, which looks different and should be compared in a different way. For the departments receiving budget cuts, is that because they underspent? We need to look at need vs. necessity.

President Hoover asked what is the needed expense to operate the program in an effective way and honors our students and budget limitations? Where might we be overspending? They requested an analysis.

Director Morris asked how are we including people in the conversations? Dr. Pedroza shared that we are in the process of planning for additonal community voice.

Ms. Birdsong shared that the library was given 100K in ESSER funding. Language Arts also recieved $100k in ESSER funding. Niether department used all of the funds, and that money rolled over for the 22-23 school year. In addition, ESSER funds are listed in the budget monthly for review, and there were many opportunities for staff to provide their thoughts for the budget.

Dr. Pedroza shared that we, as a team, have committed to reviewing all budgets. Small cabinet has already begun the work, and will review recommendations with the Board at the November and February Work Sessions.

B. Summer School - Data and Analysis

President Hoover asked which of the community partner groups are funded by the district versus being funded by themselves and just partnering with us? Dr. Deno provided the additional information as requested.

Sr. Rep. Nguyen commented on i-Ready scores. What is the reason that we are seeing a decrease in student's performance over the summer? Mr. Whitbeck, CAO, shared that naturally you lose some information over the summer. Students who were in the summer school program do not have as much learning loss as compared to students who did not attend summer school. It was requested to share the data for absenteeism for summer school. This will be used for comparision between last year and this year.

President Hoover expressed their appreciation for listening to feedback, students and staff. This made people feel heard and valued.

C. AP College Board Report

Director Larson shared that we have been seeing a steady decline in the number of students taking AP courses for Science and Math. What are the college and high school courses for science and math? Mr. Baker shared the current classes are calculus, pre-calculus, and English Language Arts. There are no science classes yet. For Science, predominately those classes are CTE and they are articulated with local post-secondary institutions. If students pass those courses, they will get dual credit at the college that we have an agreement with. Advanced Bio-Medical is articulated through Shoreline Community College and many of our Media-Arts are through Highline College.

Director Larson commented that we are going to need a college-in-high school report, which should include, how many courses, how many students there are, what the trends are, etc. This will be a future Board item once the data is ready.

D. Monthly Budget Status Report - June and July 2023

E. Early Withdrawal Report - Policy 3123

President Hoover inquired as to the definition of "early" per the use in this report. Mr. Baker shared that early is defined as before the end of school.

F. Staff Report - 22-23

President Hoover expressed their appreciation for the throughness of the report.

Director Larson commented that this is the first time that we have had over 50% staff of color and teachers (bipoc) staff. Congratulations on increasing those numbers. He also appreciates the report in terms that it lays out the goals from last year and if we did or did not achieve them. Thank you for the report.

8. Presentations

There were no presentations.

9. Oath of Office

A. Oath of Office - A. Brewster

President Hoover conducted the Oath of Office for Jr. Student Representative Alex Brewster.

10. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of District Assessment Calendar - 23-24

Director Morris made a motion to approve the District Assessment Calendar - 23-24.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Strategic Plan - 23-24

Director Morris made a motion to approve the Strategic Plan - 23-24.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover shared her appreciation and thanked Dr. Pedroza and the team for moving this forward to completion.

Director Larson commented that he would like to add another SMART goal for students who are two or more grade levels behind. Dr. Pedroza shared that the additional SMART goal would be added to the plan.

D. Approval of Meal Prices for 23-24

Director Morris made a motion to approve the Meal Prices for 23-24.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 934 - Extension of Interfund Loan

Director Bolerjack made a motion to approve Resolution No. 934 - Extension of Interfund Loan.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson raised a concern with the language and the due date of the inter-fund loan. Ms. Birdsong will review Resolution No. 933

F. Approval of Resolution No. 935 - Adopting the 2023-24 Budget

Director Morris made a motion to approve Resolution No. 935 - Adopting the 2023-24 Budget.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

Emily Mozzone - Commented on having an SRO in Tukwila School District - Although I understand the fear surrounding gun violence, especially in our community where it is particularly prevalent, I disagree that an SRO should be placed in our schools. According to a 2014 analysis of federal data by the Education Week Research Center, black students make up 15.5% of school enrollment nationwide, yet they comprise 33.4% of students arrested in schools. So as a community member, I do fear that placing an SRO in the Tukwila School District will increase the referrals to law enforcement, setting up our most vulnerable students for failure. According to the School of Education, introducing SRO's increases the frequency of students being reported to law enforcement. Furthermore, many of our students come to us with trauma associated with law enforcement officers in general as many of our students are immigrants and students of color. For many of our students, schools are a safe haven and according to a 2019 study by Tuluan University, only 40% of black students feel safer in the presence of police. I urge you to prioritize the mental well-being of our students of color and please consider if the benefits of placing a law enforcement officer in Tukwila schools truly outweighs the downsides as this discussion moves forward in future meetings. Thank you for your time.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the regular Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:11 p.m.

Meeting Dates 22-23

For complete agendas, including attachments, visit the Board Docs site.

August 8, 2023

Public Hearing

Recording

Agenda

Tuesday, August 8, 2023

Public Hearing (5:30 p.m.)

Board of Directors
District 1: Carlee Hoove
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Hearing

A. 2024-2027 Budget

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the Public Hearing to order at 5:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Veronica Birdsong

Dr. Concie Pedroza

Deborah Kohr

Silvia Dicus Mora

Aaron Draganov

Carrie Marting

Duane Meyer

Joe Camacho

Robin Allsop

Angela Meyer

Jeff Baker

Hector

Hani Nur

Dr. Fremstad

2. Public Hearing

A. 2024-2027 Budget

Ms. Birdson shared a high level overview of the 2023-2024 budget which included challenges and opportunites.

Public Comments:

Joe Camacho - Teacher - FHS - submitted via email - Ms. Birdsong read the public comment /questions and responses.

What is the status of the remaining ESSER II funds? Fully Expended Have all of the funds been expended? Yes, as we have an expiration date of 8/31/2023. Are any of the ESSER Ill funds available for project proposals? Potentially, we are looking at services for programs at the moment, but we have built in some capacity.

Why has the funding for camp been changed to 23/24 ESSER funds? We needed to cut some BEA costs. Will the funding source change once ESSER funds have expired? Yes, based on the Board budget priorities. The plan is to move it back to BEA for the 24/25sy. (Slide 9 of presentation)

Based on low attendance, we've learned that hosting a forum is not an effective way to conduct community outreach- what other strategies will the district use to engage our community in an effective, meaningful, and equitable way? The plan is to visit student groups, parent and community surveys, and attend community meetings during the year. I am also open to any additional suggestions.

Historically the science budget has been as high as $7,500. Why has the science budget decreased to $1,800? The building can shift funds accordingly. Below are the supply budgets and none of the amounts were fully expended.

22/23- $ 2,500

21/22-$3,000

20/21-$8,000

Joe Camacho - Teacher - FHS - submitted via Chat on Zoom meeting -Thanks for going through the questions Veronica. A couple of follow-ups. - Director Larson identified that there is state funding for outdoor education experiences. Who is responsible for applying for those state funds? Also, when will staff know if there are ESSER III funds are still available for project proposals? Ms. Birdsong shared that we are currently looking at some of our continum of some of our services from ESSER II sunsetting into ESSER III. We did build team capacity for continuing programs. That is a larger conversation based on what is left after we have some of our contracted services, which are earmarked, especially for some of our special education services as well as some of our social emotional work throughout the district. There is some capacity for project proposals.

Ms. Birdsong shared Veronica will send a detailed list of Compensatory Education (page 12)

Robin Allsopp - Secretary - Tukwila Elementary - Will students receive free meals? Ms. Birdsong shared that students will receive free breakfast and lunch. If a student would like a 2nd meal, the second meal would cost additional monies.

3. Adjourn

A. Adjourn

President Hoover adjourned the meeting at 6:00 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, August 8, 2023

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen
********************************************************************************
Virtual Meeting via Zoom and In-Person
District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Morris

E. Land Recognition - Director Morris

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the August 8, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Race & Equity Update

B. Health Updates

5. Consent Agenda

A. Approval of Minutes from the July 11, 2023 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

6. Board Discussion

A. 2023-2024 Budget

B. Board Calendar - 2023 - 2024 - Review

7. Questions Only - Presentations

A. Foster Senior Report

B. Discipline Data - Annual Report per Policy 3241

C. CEE Student, Parent and Staff Survey - Data and Analysis

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of the 2023-2024 Principal Agreement

C. Approval of Northwest Regional Data Center Agreement Renewal for 23-24

D. Approval of PSESD Authentic Anti-Racist Pedagogical 2023-2024 Proposal

E. Approval of Board Calendar - 23-24

F. Approval of Interfund Loan Extension

10. Public Comment

A. Public Comment

11. Executive Session

A. Executive Session - To review the performance of a public employee per RCW 42.30.110(g)

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Veronica Birdsong

Jeff Baker

Robin Allsopp

Duane Meyer

Joe Camacho

Angela Meyer

Community Member

Dr. Fremstad

Johnny G.

Tim

Courtney Martinez

Carrie Marting

Pam Bila

Aaron Draganov

D. Welcome Message - Director Morris

Director Morris shared the Community Agreements.

E. Land Recognition - Director Morris

President Hoover shared the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the August 8, 2023 Regular Board Meeting

Director Morris made a motion to approve the Agenda for the August 8, 2023 Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comments.

Robin Allsopp - Secretary - Tukwila Elementary - Requested that the free meals and free school supplies are posted on the website for our families and students.

Dr. Pedroza shared the information would be posted on the website.

4. Reports

A. Race & Equity Update

Dr. Pedroza shared several updates.

The All Staff Kick-off planning is complete and the agenda has been finalized. The event is scheduled August 30th, and includes an Anti-Racist Summit. Dr. Pedroza shared that she met with Dr. Rogers-Ard and has confirmed the dates for the upcoming PSESD trainings for the year. Our new Chief Academic Officer will be starting this week We will be doing some onboarding and making sure we are all in alignment. Dr. Pedroza shared that she has asked the contractors to support us in the alignment of our strategic plan, school improvement plans, and equity teams work. She has requested that all information is online and translated for this year as well. We will have our leadership retreat this Thursday, August 10th.

B. Health Updates

Dr. Pedroza shared several updates.

We hosted the vaccine clinic on July 17th. We had 21 students receive vaccinations. Of those 21 students, half were elementary and half were secondary. Our next clinic, in collaboration with our athletic department, and in partnership Stepping Stone Pediatrics, will be held on August 31st. Services available will include free sports eligibility physical exams, and childhood immunizations for the entire school community. The sport physicals are from 8:0 a.m. to 3:00 p.m. The time for immunizations is still being discussed.

5. Consent Agenda

A. Approval of Minutes from the July 11, 2023 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

Director Bolerjack made a motion to approve the consent agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. 2023-2024 Budget

Director Larson shared several comments:

Our fund balance is 1% There is a board policy that states 6% fund balance. The board can adjust the policy.
Having a 1% fund balance for the 2nd year, could negatively impact our bond rating.
2026 is when we will see a dip in bond payments. This would be a good time to go out for a bond. We do need a plan and start planning.
Once bond ratings go down, they don't move up quickly.
Our last bond project came in under budget, so we have $7M in our capital fund. This will go to the renovation of SMS kitchen and PAC renovation. If we start borrowing from the capital fund, this will impact our projects.
We are one of seven districts that are in financial warning from OSPI.
Would like fund balance to be 4%, but will commit to 2.5% for the fund balance. We would like to see stronger numbers/accuracy as we know what some of the numbers are, IPD, etc. We are also clear on what expenditures are.
What are some areas that we can work to decrease expenditures? i.e. more efficiency, class sizes, staffing, extracurricular, and discretionary funding need a closer look.
We need to look at getting speech therapy, and occupational therapy paid through Medicaid. There are other schools that receive payment through Medicaid.
BOD - Supt search - The BOD needs to decide what the cost will be. This will involve additional conversations.
Discretionary items that we have some control over.
Local Levy figure listed in the budget is overinflated by 500-600K, which means that $600K needs to be deducted from current budget figures.
Increased risk pool insurance - what are our security gaps? The Risk Pool is happy to assist with this process.

Director Morris shared that we do need a communications director. Since having one, the complaints of transparency and lack of communication in the district have gone down significantly.

President Hoover shared that we should look for savings outside the box, i.e. having students help with social media, i.e. intership, and would give student voice.

Dr. Pedroza shared that cabinet and staff will be continuously reviewing the budget, centering race and equity, federal funding, compliance, legal, etc. Additionally, there will be Board Work sessions intermittently throughout the year centering on the budget, and a three year plan. This isn't a one and done with the budget, this is a changing document and will be viewed throughout the year.

Director Larson shared that we need to cut $1.5M to get to the 2.5% fund balance

B. Board Calendar - 2023 - 2024 - Review

President Hoover shared an overview of the changes. For the 23-24 school year, we will have a Board Work Session once a month, 3:00 - 5:00 p.m. and one Regular Board meeting which will begin at 6:00 p.m. instead of 6:30 p.m. We are also open to having an additional Board meeting if needed.

Dr. Pedroza shared that we need to start backward mapping to help staff prepare for upcoming presentations. President Hoover requested that a meeting is set up with Dr. Pedroza and Ms. Kohr to start the process of backward mapping. President Hoover will attend the meeting as well.

7. Questions Only - Presentations

A. Foster Senior Report

B. Discipline Data - Annual Report per Policy 3241

Director Bolerjack shared, that based on the data, we still have some work to do moving forward, and that the data is not "complete". She requested that the behavior data, especially the "inappropriate behavior" needs to be broken down further.

Director Larson commented that data is presented to the Board, but there are no next steps included. inappropriate behaviors - further breakdown

Dr. Pedroza shared that calibration needs to happen, i.e. common terminology, etc.

C. CEE Student, Parent and Staff Survey - Data and Analysis

President Hoover would like a work session to review and discuss the data, next steps and have a conversation. Director Bolerjack shared she would like to come into that session with the question "What questions aren't being asked?" that we may need to know more about students, i.e. gender identity, etc.

Director Larson commented on the low rate of family participation. We can get fairly good input from families. Would like to know why and/or what happened for a low family participation. Director Larson commented that for effective leadership, there was a huge increase for Thorndyke, Tukwila Elementary, and Foster High School. As for District support, there was a slight trend upwareds, but we need to figure out how we can better support buildings.

8. Presentations

There were no items for presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of the 2023-2024 Principal Agreement

Director Larson made a motion to approve the 2023-2024 Principal Agreement.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover shared their appreciation for the willingness to go back to the table for discussion.

Director Larson thanked Mr. Draganov for his collaboration.

C. Approval of Northwest Regional Data Center Agreement Renewal for 23-24

Director Bolerjack made a motion to approve the Northwest Regional Data Center Agreement Renewal for 23-24.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of PSESD Authentic Anti-Racist Pedagogical 2023-2024 Proposal

Director Larson made a motion to approve the PSESD Authentic Anti-Racist Pedagogical 2023-2024 Proposal.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

Dr. Pedroza shared that she is working on a plan for the district to do the work, since ESSER funding will not be available after the next year.

E. Approval of Board Calendar - 23-24

Director Bolerjack made a motion to approve the Board Calendar - 23-24.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Interfund Loan Extension

Director Bolerjack made a motion to approve an Interfun Loan Extension.

Director Larson seconded the motion.

All voted opposed to the motion.

The motion was not approved.

The motion failed.

10. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

11. Executive Session

At 7:55 p.m. President Hoover announced a 5-minute break.

President Hoover recessed the meeting to Executive Session at 8:03 p.m. for approximately 30 minutes to review the performance of a public employee per RCW 42.30.110 (g).

A. Executive Session - To review the performance of a public employee per RCW 42.30.110(g)

At 8:32 p.m. President Hoover announced the extension of the Executive Session for an additional 8 minutes and will return at 8:40 p.m.

President Hoover called the regular meeting back to order at 8:45 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

Dr. Pedroza shared several items:

Summer school ended last week for both Foster High School and Tukwila Elementary. She made several visits during summer school and on Thursday, she attended the Family Showcase which highlights the students learning. Over 60 families attended the event at both schools. Thank you to the families who attended this event. Thank you to the staff who made this experience so meaningful for families and students. A special thanks to Brittany Larocca and Nazarene Rokonaki for their support and guidance for our summer programming.
She attended the City Council meeting and introduce herself to the City of Tukwila Community. It was exciting to hear one of our teachers, Joe Camacho, get a shout-out for his hosting of one of the night out events of the neighborhood for National Night Out.
She formally congratulated LaTanya Parker who will be taking the helm at Foster High School as the Interim Principal. In addition, she welcomed Scott Whitbeck as the new Chief Academic Officer. His fist day will be Thursday, August 10th. He will be attending our district Leadership Retreat.

12. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the regular meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:46 p.m.

July 11, 2023

Recording

Agenda

Tuesday, July 11, 2023

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Morris

E. Land Recognition - Director Morris

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the July 11, 2023 Regular Board Meeting

3. Oath of Office

A. Oath of Office - Dr. Concie Pedroza - Interim Superintendent

4. Public Comment

A. Public Comment

5. Reports

A. Race & Equity Update

B. Health Updates

6. Consent Agenda

A. Approval of Minutes from the June 27 2023 Board Work Session

B. Approval of Minutes from the June 27, 2023 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

7. Board Discussion

A. 2023-2024 Budget

B. Board Calendar - 2023 - 2024 - Review

8. Questions Only - Presentations

A. Formative Assessment Data - Report and Analysis - RI and MI

B. i-Ready Report - Updated

C. Professional, Civic and Service Organization Memberships per Policy 5525 - Report

9. Presentations

A. Strategic Plan Review

10. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of the 2023-2024 Principal Agreement

C. Approval of the 2023-2024 Highly Capable Plan

D. Approval of PSESD Authentic Anti-Racist Pedagogical 2023-2024 Proposal

E. Approval of Overnight Field Trip - Universal Cheerleading Association Cheer Camp - July 24-27, 2023

11. Public Comment

A. Public Comment

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza, Interim Superintendent

Deborah Kohr

Jeff Baker

Dr. Matt Silverman, UW - Center for Educational Leadership

Kaleb Silverman

Allison Deno

Carrie Marting

Jennifer Jones

Aaron Draganov

Veronica Birdsong

Joe Camacho

Carinne Woodfolk

Ellen Gengler

Leslie Harris, SPS School Board Director

Aira Jackson

Antoinette

Silvia Dicus Mora

Terra DuPont

Angela Meyer

Anthony Brown

Stacy Hoover

Robin Allsop

D. Welcome Message - Director Morris

Directors Morris shared the Community Agreements.

E. Land Recognition - Director Morris

Director Morris conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the July 11, 2023 Regular Board Meeting

Director Larson made a motion to approve the agenda for the July 11, 2023 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Oath of Office

A. Oath of Office - Dr. Concie Pedroza - Interim Superintendent

President Hoover conducted the Oath of Office for Interim Superintendent Dr. Concie Pedroza.

4. Public Comment

A. Public Comment

President Hoover called for Public Comments.

Leslie Harris - Board Director, Seattle Public Schools - Ms. Harris congratulated Dr. Pedroza on her new position. Tukwila's gain is SPS loss. You will not find a more dedicated, better person to lead your district than whom you have choosen. She leads with her heart, is extraordinarily brilliant, and is not afraid to make very difficult decisions. Having sat in Board Directors seats for eight (8) years, difficult decisions are what we do. We do the for the children, and their students, and their futures and this woman is one of my heros. Thank you.

5. Reports

A. Race & Equity Update

Dr. Pedroza shared an update. There is an all-staff meeting for the Anti-Racist Summit scheduled for Wednesday, August 30th from 9 a.m. to Noon. There will be compensation for staff who are scheduled for a non-work day. Immediately following, there will be professional development for the rest of the day.

B. Health Updates

Dr. Pedroza shared several updates. There have been no reported Covid cases at summer school sites. On July 27th, from Noon - 3:30 p.m., Tukwila Elementary will host a vaccine clinic.

6. Consent Agenda

A. Approval of Minutes from the June 27 2023 Board Work Session

B. Approval of Minutes from the June 27, 2023 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

Director Larson made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. 2023-2024 Budget

President Hoover commented on the Budget Advisory Group. This group looks at operating efficiencies, potential enrollments, etc. What recommendations came out of the group, specifically, what were some of those efficiencies that the advisory group see, and how are those recommendations reflected in this budget? Ms. Birdsong shared that she would provide the Board with a summary document on Wednesday, July 12th. In prior years, we've had two (2) parents that consistently attended the meetings. Therefore, a lot of the meetings were more focused on educational purposes as well as talking points around ESSER funds. There was also discussions on Board Budget Priorities and enrollment.

President Hoover commented that with our expenditures outpacing our revenue, what expenditures have already been identified that need to be adjusted heading into this budget? Ms. Birdsong shared that our biggest expense is personnel. What we were trying to do is avoid the inevitable and use ESSER funding to "cushion" and keep our staffing at current levels for better student outcomes. For the 23-24 budget, with attrition, non-renewals, and staffing cost analysis, we have reduced some of our expenditures.

Director Larson commented that most of the document is still being worked on. Ms. Birdsong shared that the highlighted sections will be finished with final numbers after verification of accuracy, staffing numbers, etc. Most of the job openings have been posted and budgeted.

B. Board Calendar - 2023 - 2024 - Review

Director Larson shared that his preference was Draft 2 of the Board calendar. He shared that his concern with the Board Work session is public comment. There is no rule against public comment in a Board Work Session, so public comment will be added to the Work Session agendas.

Other items included:

Change the Board Retreat to a date in January 2023
Finalize time of Board Work Session - 10-Noon or 3-5 pm - times could change depending on topics, student voice, etc.
Topics for Board Work Session need to be decided
Special Saturday Meetings shouldn't fall on holiday weekends. The Saturday Meetings do not need to be on the second Saturdays. Saturday meetings could be TBD, confirm with PSESD for R&E schedule, etc.

8. Questions Only - Presentations

A. Formative Assessment Data - Report and Analysis - RI and MI

Director Larson commented in looking at this assessment it appears that we are getting the same information as we do through i-Ready. Historically, this assessment is used as part of interventions for students that are two or three grade levels behind. Is there a way we can use our other assessments to essentially do the same work? Mr. Baker agreed with Director Larson in regard to this assessment.

B. i-Ready Report - Updated

President Hoover shared that the updated i-Ready report was placed back on the agenda for transparency purposes so that the community, staff, and students would have access to the document and see what the Board was getting. This is an updated report with corrected data.

C. Professional, Civic and Service Organization Memberships per Policy 5525 - Report

President Hoover commented on the numbers for travel expenses. The expenses seem very low. Are these figures realistic? Mr. Draganov shared that these are figures reported by individuals traveling based on their travel preferences, i.e. driving, taxi, flying, etc.

9. Presentations

A. Strategic Plan Review

Dr. Pedroza, Interim Superintendent, provided an update to the Board. Our team will review, analyze, and align metrics. Based on the review, there may be possible changes to goals, etc. Once the updated draft is ready, it will be presented to the Board for review and feedback. Dr. Pedroza shared that she will be meeting with principals in early August for a retreat.

Director Larson commented that the academic goals are not SMART goals. The key focus areas should be 3rd-grade reading and 5th-grade math. In addition, our focus should be on growth.

President Hoover commented that we need to look at other data besides ESS metrics.

10. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Morris asked if we were interviewing for the open positions. Mr. Draganov shared there are a few different timelines in play. Central office positions have been posted across several resources. The ELA position was filled by a staff member who was recalled.

B. Approval of the 2023-2024 Principal Agreement

Director Larson made a motion to approve the 2023-2024 Principal Agreement.

Director Morris seconded the motion.

The motion died on the floor.

Director Larson made a motion to tabled this item.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson commented on several concerns:

The Board did not receive any information on this contract before coming for approval. We should have consistent contracts, without extras added.
Doctoral stipend - National Boards stipends directly affect students' quality of education. A doctoral stipend doesn't. We should pay people their salaries and not adding extras.
Additional amount of money going for technology allowance/stipend - $2400 per year (currently $900 per year) Why doesn't the district provide the technology needed for their work? We need to go through our technology channel. We also need to add "district approved" for technology. Technology purchased is not owned by the district.
Comps should be the same for all contracts, TEA, etc.

The Board requested a closed session for further discussion.

C. Approval of the 2023-2024 Highly Capable Plan

Director Larson made a motion to table the 23-24 Highly Capable Plan.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of PSESD Authentic Anti-Racist Pedagogical 2023-2024 Proposal

Director Larson made a motion to table the approval of the PSESD Authentic Anti-Racist Pedagogical 2023-2-24 Proposal to August for approval in the budget.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson asked if all the pieces of the plan are necessary or can they be sized down, by 30%? Dr. Pedroza shared that she will be meeting with PSESD to discuss options.

E. Approval of Overnight Field Trip - Universal Cheerleading Association Cheer Camp - July 24-27, 2023

Director Larson made a motion to approve Overnight Field Trip - Universal Cheerleading ASsociation Cheer Camp - July 24-27, 2023.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:04 p.m.

June 27, 2023

Board Work Session

Recording

Agenda

Tuesday, June 27, 2023

Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. i-Ready

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the Work Session to order at 5:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Dr. Concie Pedroza

Dr. Borishade

Allison Deno

Carrie Marting

Veronica Birdsong

Amber Zavala - i-Ready Representative

Ellen Gengler

Jennifer Jones

Jeff Baker

Lintrail Dukes - i-Ready Representative

2. Presentations

A. i-Ready

Dr. Borishade introduced Amber Zavala and Lintrail Dukes, i-Ready Representatives. Dr. Borishade shared the i-Ready presentation. Topics covered included:

Celebrations - 100 points club, breakfast celebrations
Relative Placements and Growth by Race
Stretch Growth Measures - median students included for stretch growth
Interventions in place - Special Education students show great progress and growth
Student Voice
Next Steps - Identify students by name, strength and need, data review, learning labs to support multilingual learners in math, and interim assessments

Amber Zavala presented the i-Ready data for reading and math. Data included testing results from Fall 2022 and Spring 2023. Director Larson commented that the data seems incorrect as it is showing that whit students account for 55% of our student body. In reality, we have a very small percentage of white students. Mr. Dukes shared that the number may include Latino students who identify as White. Ms. Zavala shared that Hispanic and Latino students are included in the race because it is considered an ethnicity and not a race.

President Hoover commented that it is important, especially for Tukwila, that we understand the individual identity of every student. Are we still gathering more accurate and complete identity information from students, not just what is listed? Mr. Baker shared that recently, OSPI did expand the options for students when they registered so students could be more specific about their ethnicity and race.

President Hoover asked how does this data compare to last year for economically disadvantage students for Tukwila, specifically? Mx. Zavala shared that she would have to go back and look and the data from Spring 2022.

The Board requested that the report is updated, specifically the data for reading and math, and to bring the updated report back to the Board for review at the July 11th Board meeting.

Student voice - Vihn shared his process. He read the questions, studied, and did his best. He also read a lot of science fiction books to help understand some of the concepts, and his teachers have been helpful. If he didn't know the answer, his teacher would help him with finding the answer.

Director Larson commented on the trends for the last three (3) years.

3. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the Work Session.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the Work Session at 5:57 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, June 27, 2023

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Bolerjack

E. Land Recognition - Director Bolerjack

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the June 27, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board Recruitment Campaign - Update

D. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the June 13, 2023 Regular Board Meeting

B. Approval of Minutes from the June 16, 2023 Special Board Meeting

C. Approval of Minutes from the June 20, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS LARSON and MORRIS))

6. Board Discussion

A. Social Media Litigation - Discussion

B. Comprehensive School Counseling Plan - Discussion

7. Questions Only - Presentations

A. Financial Forecast - 22-23

B. Enrollment Report - June 2023

C. Monthly Budget Status Report - May 2023

D. Quarterly Grants Report

8. Presentations

A. Garden Design - Tilth

B. Social / Emotional / Mental Health - Students

C. 2023 - 2024 Budget Presentation

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Interim Superintendent Contract - C. Pedroza - 2023-2024

C. Approval to Appoint Superintendent Designee - July 1 - July 9, 2023

D. Approval of 22-23 Highly Capable Plan

E. Approval of Resolution No. 933 - Approval of Interfund Loan

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Board Directors Absent:

None

Student Representatives Present:

Jr. Representative Dennis Nguyen

Student Representatives Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Courtney Martinez

Ellen Gengler

Dr. Concie Pedroza

Veronica birdsong

Aaron Draganov

Liliana Cardenas

Robin Allsop

Allison Deno

Dr. Borishade

Duane Meyer

Jennifer Jones

Joe Camacho

Brian Gregg

Chris Hoffer

Carrie Thorton

Maricel Haessig

Grace Saturnino

Sharon Moon

Stacy Hoover

Phone Caller

D. Welcome Message - Director Bolerjack

Director Bolerjack shared the Community Agreements.

E. Land Recognition - Director Bolerjack

Director Bolerjack conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the June 27, 2023 Regular Board Meeting

President Hoover made a motion to make amend the agenda to move Agenda Item 8.A - Tilth Garden up to be presented before Agenda Item 4 - Reports and approve the agenda as amended.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

President Hoover read the following public comment received via the website:

Liset Flores-Gonzalez - Hai! I'm a student at Foster High School, I was given an opportunity to help the composting team. Since then what I do is help students sort through what they're about to throw away into a composting bin and garbage bin during my lunches. Me and the person who helps me, usually leave 5 minutes before lunch ends to empty the bin and return the sign we're been using. Everyone that comes over and helps fill the compost bin, I thank. I don't know if they leave smiling because they got a thank you or because they know they're making a difference but at the end of the day, we're all making a difference together!

4. Reports

A. Student Representatives Report

Jr. Representative Nguyn reported on being part of the State Board of Education for student voice. He also reported that we should have a new student representative soon for TSD. An application was received and an interview should be scheduled soon. President Hoover asked for a quick update on the Student Representative process and changes. Jr. Representative Nguyen shared that originally we were planning on having one Jr. and one Sr. representative, along with an alternate representative. We have updated the procedure to have more of an accountability factor, and the opportunity to earn a .5 credit by attending Board meetings.

B. Superintendent Report

Dr. Borishade, Chief Academic Officer, shared an update. The district has partnered with Seneca Group to explore culture and climate. Seneca has met with principals, individual staff, and groups of staff members to ask questions related to culture and climate. The aggregated data is going to be active by tomorrow. We also have our CEE data which has been shared with principals. Teaching and Learning will be looking at that data for trends and next steps for individual principals and schools. Data has been submitted and principals have been working with OSPI to submit for respective grants. Each of the elementary schools have received a specific amount of money based on where they are in this year.

Accreditation in April 2023 - TSD participated in the process which included interviews of principals, staff, employment or community-based organizations, distance data, and an executive summary to capture what they have done in TSD and as a result, today we received a notification that TSD is a candidate for systems evaluation which is going to be a lengthy process.

The Board of Directors requested the full report, including all data, comments, etc. The Board requested the report is available before the July 11th meeting.

C. Board Recruitment Campaign - Update

President Hoover provided an update. We are continuing to partner with PSESD. An additional extension has been approved. The current extension is through the end of September 2023. PSESD will partner with TSD on a board recruitment campaign. Dr. Welch, PSESD, is working of a project plan which will be reviewed by the PSESD Board of Directors this month. Our hope, through recruitment efforts, is to get someone in the special filing period in August. If that does not happen, we are still going to engage our recruitment efforts and then be able to appoint someone to that position.

D. Directors' Reports

President Hoover reported appointing the Interim Superintendent for 23-24. They have started back up with the Safety and Inclusion Committee. The committee is in final preparations and is getting ready to push out some surveys to staff, parents, and students. They are also working on scheduling some listening sessions for students, staff, and families.

Director Bolerjack - No Report

Director Morris reported that graduation went well. The band concert was wonderful.

Director Larson reported on several items. This year, we had 218 graduates which is the most in the last 5 years. At the senior awards night, this year's class won over $8M in scholarships. We have never been over $6M before. He shared that he visited Teacher Aragon's class where students hd designed their dream school. All the items they would include were gardens for their food, prayer rooms, nd pools in each school. The Seattle Times held a webinar on state funding. Many districts are cutting programs and staff. There is alot of awareness on educational funding. The good news is that there is alot of attention being paid to educational funding, especially around equity in funding.

5. Consent Agenda

A. Approval of Minutes from the June 13, 2023 Regular Board Meeting

B. Approval of Minutes from the June 16, 2023 Special Board Meeting

C. Approval of Minutes from the June 20, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS LARSON and MORRIS))

Director Morris made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Social Media Litigation - Discussion

Dr. Pedroza shared that several school districts have joined the litigation for vaping. The settlement, if approved, would help provide counseling and other resources.

President Hoover commented that at the last Board meeting, a resolution was submitted for approval, but removed because additional information was needed. Director Larson commented that social media litigation is the one we are currently discussing, although there is a vaping one as well, which we may also consider joining.

The Board requested additional information from Dr. Pedroza.

B. Comprehensive School Counseling Plan - Discussion

Dr. Borishade provided an overview of the plan and then introduce Jorge Torres and Brian Gregg, FHS counselors, to present the Comprehensive School Counseling Plan and provide additional information.

7. Questions Only - Presentations

A. Financial Forecast - 22-23

President Hoover commented that there is a lot of concern regarding our financial health. We see the vouchers that are coming through, and it feels like we are just spending and spending and we find ourselves continuously in the 1% fund balance. What steps are we taking, have been taking in the last 6-8 months when the Board has been asking to start moving our district to better financial health? We are currently being asked to approve another inter-fund loan and we are still continuing to sign contracts with programs. How do we course correct this? What has been done to course correct and what do we need to do from here on out?

Ms. Birdsong shared that the vouchers for this particular month are pretty high for a couple of reasons. One of the main reasons is we are trying to catch up on outstanding invoices. The business office and Teaching and Learning review our grants, how much is left, etc. We also discuss past-due invoices. What we have found is that there was a breakdown between invoices being processed in a timely manner. The vouchers you see from the last couple of months are a compilation of past-due invoices which make the lift that much heavier. The majority of the invoices are grant funded, meaning if we paid in a timely manner, we would get reimbursed in a timely manner versus taking a $600,000 hit to the fund balance in one month and waiting for reimbursement. So we find ourselves catching up on our bills. In addition, there were other items that were paid including National Boards, taxes, stipends, etc.

B. Enrollment Report - June 2023

C. Monthly Budget Status Report - May 2023

D. Quarterly Grants Report

8. Presentations

A. Garden Design - Tilth

Representatives from Tilth shared a detailed garden design which included:

Four phases of work
Irrigation solutions - rain barrel collection, etc.
Educational signage
CTE and Environmental Sciences classes - outdoor education
Sustainable food source - future growth
Various plants and trees
Student and community input

B. Social / Emotional / Mental Health - Students

Dr. Borishade and Jr. Representative Nguyen shared the Social / Emotional / Mental Health - Students presentation. (presentation attached)

Elementary and Secondary students were surveyed. This information highlighted how more resources are needed for all of our students, including communication regarding resources, mental health counselors, mental health education and promotion, etc.

C. 2023 - 2024 Budget Presentation

Ms. Birdsong shared a high-level overview of the draft 2023-2024 Budget.

Highlights included:

Review of Funds
Increase of 33% for Insurance Premium - vandalism, theft, increase of property tax
ESSER Cliff - last year for ESSER - we have staff and services tied into this funding
Enrollment vs. Staffing Ratio
Inflation
Decreased ending fund balance
State increase in Special Education funding
New housing developments
Headstart received an additional 5.6% in funding - approximately $22,000
Safety Net - Submitted reimbursement for $500K. Projected to receive $386K which puts us at +$130K

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Interim Superintendent Contract - C. Pedroza - 2023-2024

Director Larson made a motion to approve the Interim Superintendent Contract - C. Pedroza - 2023-2024.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval to Appoint Superintendent Designee - July 1 - July 9, 2023

Director Hoover made a motion to appoint Superintendent Designee, Aaron Draganov, July 1 - July 9, 2023.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of 22-23 Highly Capable Plan

Director Larson made a motion to approve the 22023 Highly Capable Plan.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 933 - Approval of Interfund Loan

Director Larson made a motion to approve Resolution No. 933 - Interfund Loan

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

President Hoover made a motion to adjourn the Regular Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:46 p.m.

June 20, 2023

Recording

Agenda

Tuesday, June 20, 2023

Special Board Meeting via Zoom and In-Person (8:30 a.m.)

Meeting Begins: 8:30 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

B. Approval of Resolution No. 932 - Appointment of Interim Superintendent

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 8:30 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Aaron Draganov

Silvia Mora

Allison Deno

Jennifer Jones

2. Action Item

A. Approval of Agenda

Director Larson requested Agenda Item 3.A is moved to Agenda Item 2.B as this is an action item and not an executive session item.

Director Larson made a motion to approve the agenda as amended.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Resolution No. 932 - Appointment of Interim Superintendent

President Hoover made a motion to approve Resolution No. 932 - Appointment of Interim Superintendent.

Director Larson seconded the motion.

The vote was not unanimous.

Board Directors For:

Director Bolerjack

President Hoover

Director Larson

Board Directors Against:

Director Morris

The motion carried.

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the meeting.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:33 a.m.

June 16, 2023

Recording

Agenda

Friday, June 16, 2023

Special Board Meeting via Zoom and In-Person (9:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila Community Center
12424 42nd Avenue South
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Executive Session

A. Executive Session - To evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:00 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen - Jr. Representative

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. John Welch

Deborah Kohr

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 9:01 a.m. for approximately three hours and 30 minutes to evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

A. Executive Session - To evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

President Hoover called the regular meeting back to order at 12:30 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the meeting.

All voted in favor of the meeting.

The motion carried.

President Hoover adjourned the meeting at 12:37 p.m.

June 13, 2023

Regular Board Meeting

Recording

Agenda

Tuesday, June 13, 2023

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
********************************************************************************
Virtual Meeting via Zoom and In-Person
District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Bolerjack

E. Land Recognition - Director Bolerjack

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the June 13, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Race & Equity Update

B. Health Updates

5. Consent Agenda

A. Approval of Minutes from the May 23, 2023 Regular Board Meeting

B. Approval of Minutes from the May 31, 2023 Special Board Meeting

C. Approval of Minutes from the June 6, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

6. Board Discussion

7. Questions Only - Presentations

A. Department Update - Transportation

B. Chronic Absenteeism

C. Academic Acceleration - Secondary Level

D. Department Update - Athletics

E. McKinney-Vento Update

8. Presentations

A. FHS Composting Program

B. Social / Emotional / Mental Health - Students

C. SRO Presentation

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Out of Endorsement / Out of Grade Span Teacher Plans

C. Approval of the Puget Sound Skills Center Contract

D. Approval of Out of State Travel Request NCCEP/GEARUP Annual Conference - July 16-19, 2023

E. Approval of Resolution No. 931 - Delegating Authority to KINGCO Conference

10. Public Comment

A. Public Comment

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

Student Representative Present:

None

Student Representative Absent:

Sam Fiapito - Sr. Representative

Dennis Nguyen - Jr. Representative

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Chief Drever

Silvia Dicus Mora

Michael Croyle

Susie Kelly

Kelly Gifford

Robin Allsopp

Debbie Aldous

Jeff Baker

Dr. Borishade

Jennifer Jones

Aracelis Urbina

Nancy Kawai

Carrie Marting

Ken Norton

Carinne Woodfolk

Sharon Shipman

Nick Brown

Ms. McLean

Hongyan Newton

Emily DeJulio

Veronica Birdsong

Sandra Dixon-Goins

Kristy Johnson

Chelsea Ostiguy

Dita Ellermeier

Aaron Draganov

Kim

Lisa Ring

Matt

Renee Sylvain

Eryn Pate

Kathleen Divine

Beth Lord

Andrea Gamboa

Joe Camacho

Jose Martinez

Anelyse

Jenny Standard

Kristin Theobald

Lee

Mary Schultz

Sally Jerome

Sarah Hendrickson

Maryan Abdow

Phone in callers X2

Autumn Stahl

Brian Kluender

Brian Seigel

Brittany

Cody Maynor

Courtney Martinez

DaiTrang Phan

Doris Dittmore

Duane Meyer

Emma Wohl

Gabe Gutierrez

Grace

Gwynna Gostisha

Hsian-Yu Kuo

James Blanton

Jenni Standard

Jenifer Tison

Jill Q

Julie Herdt

Justine Lashley

Kim

Maria Flack

Morgan Music

Megan Brusnighan

Ms. Breur

Pam Bila

Teresa Ramirez

Tracy Robnett

Carrie Stradley

Angela Lee

Andrea Gamboa

Sonia Simon

Sue Lane

Amber Johnston

Dalton Rockwell

J. Gonzales

Grace Saturnino

Jamie lane

Melissa Aar

Brad Bjoro

Cori

Anne Huckins

Veronica Birdsong

Karen Korol

Adilene Sanchez

Terra Dupont

D. Welcome Message - Director Bolerjack

Director Bolerjack shared the Community Agreements.

E. Land Recognition - Director Bolerjack

Director Bolerjack conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the June 13, 2023 Regular Board Meeting

Director Larson made a request to switch Agenda Item 8 - Presentations and move it ahead of Agenda Item 7 - Questions Only.

Director Bolerjack made a motion to approve the agenda as amended.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comment.

President Hoover read the following public comment submitted via the website. My name is Sean Riley. I am a National Board Certified teacher at Foster High School. I am writing to vigorously endorse the composting work that Jose Vaca Martinez has initiated at Foster. His program has had three major benefits. 1) It's greatly reduced food waste at Foster. This helps students and the school reduce its carbon footprint on a heating planet. 2) It has increased student leadership. Not only has Jose led his peers, but many students work in the cafeteria now to educate and assist students to do this work right. 3) It has increased student engagement among students. They interact with each other more, feel more empowered, and understand they are at the center of this work. This work should continue and can be improved by moving a compost dumpster to the Foster dumpster bay. Relatedly, the dumpster system needs to be improved in the bay to follow code, and I ask the school board explore this. In conclusion: throw your support behind Foster's nascent composting system and pleaser help make the dumpster bay up to code. Thank you for your service; thank you for your time.

Joe Camacho, Teacher FHS - I am an environmental science teacher at FHS and a resident of Tukwila. Tonight, I have three topics to comment on, the SRO program, transportation, and composting. After reviewing the SRO program planning and agreement documents, I have significant concerns about the program and its implementation within the district. First, the primary role of the SRO program is to “build relationships with students on a regular basis”. I bring attention to this goal because I have not seen this goal set as a priority of the Tukwila Police Department anywhere except in the school building. For the past year I have attended almost every public event that the Tukwila Police Department has advertised- including hosting the National Night Out event last summer for my neighborhood. I have seen first-hand how the Tukwila Police Department has significant room for improvement when it comes to being intentional about creating inclusive spaces for our community members with limited English proficiency and for teens and students. Additionally, the SRO agreement document states that the TPD will acknowledge the history of harm and understand individuals’ intersecting identities. I would like to learn exactly how TPD will accomplish these goals with the SRO program.

I am also curious how the school district will evaluate the efficacy of the SRO program? What standards or guidelines will be used and who will be responsible for completing the evaluation? The SRO agreement outlines that formal complaints regarding the conduct of the SRO will be processed through TPD- does this remove TSD from being involved in investigating how our students and/or staff are impacted by the conduct of the SRO?

I want to give a huge shout out to the transportation team- the environmental science classes attended MANY field trips this year and we were able to make every single one of them a success with the hard work and dedication of our bus drivers, dispatch, and transportation director. I also want to emphasize the importance of supporting and completing the application for the 2023 clean school bus grant program. We need to invest in zero-emission school buses and zero-emission changing infrastructure and work with the city to solve any zoning issues associated with these investments. Finally, I want to congratulate Jose Vaca Martinez, a true steward and environmentalist who has worked tirelessly on behavior change and education associated with the composting program at FHS. I am inspired by his dedication and proud of all of the work he did to make the program a success.

Adilene Sanchez, TEA - I am here on behalf of the 286 members of the Tukwila Education Association. Two letters were delivered to the School Board Directors on Thursday, May 25th. This statement is to reiterate
the concerns of our members voiced in those letters. As we look towards the 2023-24 school year, our members have made it clear that we need leaders in Teaching and Learning who are willing to look beyond the data and truly value and appreciate our unique community to best support student learning. In order to understand the needs of the programs overseen by T&L, there must be collaboration and trust between the administrators and the educators the department supports. Our members have called for change; we must have leadership willing to listen to those of us who see the value in each student. We see beyond their test data and know there are so many other ways to ‘define’ our students. The leadership of T&L should be willing to share their philosophy of learning while also being open to learning from the people in our district facilitating the learning. As educators, we know learning from mistakes is critical to future success; the leadership in T&L must be open to admitting to mistakes and listening to the impacts on our students, staff, and families.
Our Teaching and Learning Leadership must share the values of our district. Embracing the diversity of our community means understanding that not all students learn the same; that supports are required for some students such as our McKinney-Vento, MLL, and SPED students. More than anything, our students need leaders who truly welcome the voices of our community in decision-making. The decisions about how to support these students can’t be made behind closed doors. In the Tukwila School District, it is common to hear that our diversity is our strength. That is only as true as our leaders’ commitment to honoring a wide range of voices. We need leadership who is willing to listen, learn, work collaboratively and support the educators who work closest with our students.

Sandra Dixon-Catchings - SMS - Commented on SRO - We have been meeting diligently addressing the concerns of the SROs in the school. We have come up with a plan in order to meet the concerns and needs for the SROs to come back into the schools, being a part of the community, building relationships, being at different events, being a positive presence in Tukwila School District and the schools.

4. Reports

A. Race & Equity Update

Michael Croyle presented on the recent Culturally Responsive School Leadership conference that he and several staff attended in May. Presentation attached.

Dr. Borishade shared that the all-staff Race and Equity training will be held on August 30th, 9:00 a.m. to 11:30 a.m. in the Foster High School PAC. We are in the process of finalizing the agenda with PSESD. Once the agenda is finalized, it will be shared with all staff.

B. Health Updates

Dr. Herndon shared several updates. COVID cases continue to be steady. New K-12 COVID guidance from the Department of Health anticpates that schools will not make changes until next school year. A summary of the May 30th changes includes:

Removed COVID-19 case reporting requirements for cases that are not tested by the K12 school or child care.
Removed references to the Secretary of Health Mask Order, which ended on 4/3/2023.
Removed references to the Say Yes! COVID Test program, which ended on 5/11/2023.
Removed recommendations referencing the CDC COVID-19 community levels.
Added a new section with considerations for flu, RSV, and other respiratory illnesses.

Additionally, there was a measles case on June 5th. We are on waiting on additional communication.

5. Consent Agenda

A. Approval of Minutes from the May 23, 2023 Regular Board Meeting

B. Approval of Minutes from the May 31, 2023 Special Board Meeting

C. Approval of Minutes from the June 6, 2023 Special Board Meeting

Director Morris made a motion to approve the Consent Agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

There were no items for discussion.

7. Questions Only - Presentations

A. Department Update - Transportation

Director Larson commented on the funding issues. It appears that we still have the subsidy, that the state's not covering our costs for transportation, in particular McKinney-Vento and Special Education students. The legislature discussed a bill that passed in the House and Senate, but there were a couple of sticking points and eventually, they ran out of time. Essentially we have the transportation safety net which is in their budget. It appears that we applied for some of the funding. Ms. Birdsong shared that the state gave a document that showed TSD's last year's expenditures and current year's revenues. TSD has less expenditures, therefore we don't qualify for a subsidy.

Director Larson praised the continuation of the 100% efficiency rating and the ongoing efforts to get an electric bus. He also acknowledged the efforts of Susie Kelly, Transportation Director to minimize the subsidies for McKinney-Vento and Special Education students by being creative with some destinations.

B. Chronic Absenteeism

Director Bolerjack commented on an issue one of her families is experiencing. The student is repeatedly reported as being late to one class. Is there a way to correct this in the attendance system? Dr. Borishade shared that she would look into the issue and follow up.

Director Larson shared his appreciation for the timelines, dates and additional information in the presentation.

C. Academic Acceleration - Secondary Level

Director Larson commented on the two (2) race and equity toolkits listed on our website. It is quite confusing. Dr. Borishade shared that we use the toolkit dated 2020. Director Larson asked for them to be combined. President Hoover shared that this was a discussion item at the beginning of the year for the Race and Equity team. The intent of the toolkit was to provide a starting place for asking questions that would provide awareness on race and equity. It isn't a checklist. This is a great opportunity for us to expand this, with perhaps, policies, PSESD work, etc. Ms. Marting, Director of Communications, will update the website with the correct toolkit. President Hoover mentioned that perhaps there should be a policy outlining the process and listing the different toolkits, i.e. Board, students, etc. President Hoover would like to table this discussion for now.

Director Larson commented on the Reading Intervention program using Level Literacy. It is his understanding that it doesn't really focus on phonics. Dr. Borishade will check in with the schools and follow up with the Board.

Director Larson commented that we see in our data the racial gaps. In the report, it was mentioned that there would be a focus on Latino male students. Do we need some stated focus on the other racial groups as well to address the racial gaps? Dr. Borishade shared that Latino males was the target area that was made. This does not mean we are not focusing on other racial groups.

Director Larson asked about the Queens program? What organization sponsors this? Dr. Borishade shared that it is a local organization. She will follow up with the name of the organization.

D. Department Update - Athletics

Director Morris commented that Mr. Gutierrez has done an amazing job of getting the intermural sports program going.

Director Larson congratulated Gabe Gutierrez, Athletic Director on winning the Coach of the Year award. The girls soccer team won the sportsmanship award, as did the girls softball team,

President Hoover asked what opportunities do we have to really think about how we are providing opportunities for there for our trans and non-binary students. This would not just be opportunities but being really intentional in having sports specifically for trans and nonbinary students. How are we creating a culture that tells our nonbinary students that they have a place in sports?

E. McKinney-Vento Update

Director Larson commented on the significant gaps for our McKinney-Vento students, specifically with Math and Reading scores. How are we going to address this? Is there anything more we can do to support their educational experience, especially K-8. Dr. Borishade shared that there is quite a bit more that we can do. We offer assistance to every student. We continue to offer the interventions, and work with students individually. Ms. Herdt and Ms. Abdow work will all families that need assistance. We will keep doing this work.

8. Presentations

A. FHS Composting Program

Jose Martinez, FHS student, presented to the Board information on the composting program he started at Foster High School. He shared that all supplies were supplied by the City of Tukwila at no cost to the district. He shared that he hopes to expand the program to all schools in the district. Director Bolerjack suggested that waste management services is contacted to see if a compost bin can be added to each school.

B. Social / Emotional / Mental Health - Students

President Hoover requested that this presentation is tabled to the June 27th Board meeting as the Student Representative is not in attendance.

Director Morris made a motion to table the presentation to the June 27th Board meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. SRO Presentation

Dr. Herndon provided a high-level review, noted that Principals Blanton and Christopher were co-chairs on the committee, and then introduced Police Chief Drever.

Chief Drever reviewed the process used for involving input from the community and students. The plan, as presented, lists several sections including a summarization of feedback, both positive and negative, as well as training modules from PSESD, School Events calendar, as well as a full and hybrid staffing model. Chief Drever noted that there is a need to have a truster facilitator for the students, family, and community members so that they can help us build upon that relationship. There also needs to be a safe space for students to discuss trauma-related issues in regard to law enforcement interaction. This will allow space for education, minimizing any additional trauma and building relationships.

Director Larson commented on the concern of potential trauma. We need to be sensitive to two particular groups. One group is the refugee students that have come from countries where there is oppression that is enforced by the police. The other group is people who have been in this country for many years and have had either personal traumatic experiences or have had family members with a traumatic experience with law enforcement. He also suggested the need to collaborate and work with community liaisons specifically with refugees coming into our district. Communication needs to be at the forefront before this comes into our district. We also need to have a process for how we evaluate this program. Our whole issue is safety for all of our students. Director Larson requested that additional input is gathered from refugee students and families. We need to ensure accountability and education on the program to ensure it is a success.

President Hoover commented that having ten (10) one-hour training modules is not enough. What is the police department doing to really have communities of practice with your folks around with how you are actually implementing and are these trainings actually changing hearts and minds or are they just giving folks information about the data and operationalization and policing? Perhaps it is not changing behaviors. What are the practices to reinforce what they're learning and hopefully reflect on in themselves and policing as a system?

Director Bolerjack commented on police interactions on her campus. There have not been issues due to how the officers approach. They really take a slow approach and most interactions have been positive. This is not just a district issue, but a community issue as well. She believes the police department is working hard to reduce trauma.

President Hoover asked if there was any data around black people being targeted/profiled? Chief Drever responded that we do not target people. We target behaviors. we are directed by 911 calls. We have intervention programs, diversion programs, and discretion to help people. President Hoover shared that this was language from our students. Whether there is real targeting or perceived targeting, it still feels real to students. Chief Drever shared that he will get the data to the Board.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Out of Endorsement / Out of Grade Span Teacher Plans

Director Bolerjack made a motion to approve the Out of Endorsement / Out of Grad Span Teacher Plans.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of the Puget Sound Skills Center Contract

Director Larson made a motion to approve the Puget Sound Skills Center Contract.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Out of State Travel Request NCCEP/GEARUP Annual Conference - July 16-19, 2023

Director Bolerjack made a motion to approve the Out of State Travel Request NCCEP/GEARUP Annual Conference - July 16-19, 2023.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 931 - Delegating Authority to KINGCO Conference

Director Larson made a motion to approve Resoltuion No. 931 - Delegatin Authority to KINGCO Conferencer.

Diretor Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Larson seconded the meeting.

All voted in favor of the meeting.

The meeting carried.

President Hoover adjourned the meeting at 8:08 p.m.

June 6, 2023

Recording

Agenda

Tuesday, June 6, 2023

Special Board Meeting via Zoom and In-Person (3:30 p.m.)

Meeting Begins: 3:30 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Puget Sound Educational SErvice District #121
800 Oakesdale Ave. SW
Renton, WA 98057

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Executive Session

A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Aaron Draganov

T. Frazier

Jason Wilke-Nguyen

Deborah Kolar

Ronald Boy

2. Action Item

A. Approval of Agenda

Director Morris made a motion to approve the Agenda of the June 6, 2023 Special Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 3:32 p.m. for approximately sixty minutes to receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f).

At 4:32 p.m. President Hoover announced the extension of the Executive Session for an additional 5 minutes and will return at 4:37 p.m.

A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)

President Hooved called the regular meeting back to order at 4:37 p.m.. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the Special Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 4:38 p.m.

May 31, 2023

Recording

Agenda

Wednesday, May 31, 2023

Special Board Meeting via Zoom and In-Person (11:30 a.m.)

Meeting Begins: 11:30 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Puget Sound Educational SErvice District #121
800 Oakesdale Ave. SW
Renton, WA 98057

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Executive Session

A. Executive Session - To evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 11:30 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. John Welch

Deborah Kohr

Anelyse

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 11:31 a.m. for approximately six (6) hours to evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g).

A. Executive Session - To evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

At 5:30 p.m. President Hoover announced the extension of the Executive Session for an additional 30 minutes and will return at 6:00 p.m.

President Hoover called the regular meeting back to order at 6:03 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Special Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 6:05 p.m.

May 23, 2023

Regular Board Meeting

Recording

Agenda

Tuesday, May 23, 2023

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Hoover

E. Land Recognition - Director Hoover

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the May 23, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board Recruitment Campaign - Update

D. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the May 9, 2023 Special Board Meeting

B. Approval of Minutes from the May 13, 2023 Special Saturday Board Meeting

C. Approval of Minutes from the May 18, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

6. Board Discussion

A. Interim Superintendent Search - Update

7. Questions Only - Presentations

A. Financial Forecast - 22-23

B. Enrollment Report - May 2023

C. Monthly Budget Status Report - April 2023

D. Summer School Update

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Out of State Travel - National Association for Education of Homeless Youth and Children - Nov. 10 - 15 2023

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Director Larson

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Jeff Baker

Aaron Draganov

Dr. Borishade

Allison Deno

Courtney Martinez

Veronica Birdsong

Angela Meyer

Karen

Terra Dupont

D. Welcome Message - Director Hoover

President Hoover shared the Community Agreements.

E. Land Recognition - Director Hoover

President Hoover conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the May 23, 2023 Regular Board Meeting

Director Morris made a motion to approve the Agenda for the May 23, 2023 Regular Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

4. Reports

A. Student Representatives Report

Jr. Representative Nguyen shared that he has been working on the Mental Health report, which includes a survey to middle and high school students. So far, we have received some hard hitting responses. I am looking forward to discussing at the next Board meeting.

B. Superintendent Report

Dr. Herndon shared several updates. The Social/Emotional/Mental Health update originally scheduled for this meeting, has been moved to the June 13th meeting. Dr. Borishade and Jr. Representative Nguyen have been working on gathering feedback from students. Foster High School graduation takes place on June 9th at 7:00 p.m. at the Stadium. We have three (3) students participating in the State Track Meet this week. The event is being held Thursday through Saturday and Mount Tahoma High School. Lastly, Dr. Herndon shared that he met with Representative David Hackney regarding the Capital request that we submitted for the Foster Performing Arts Center. Representative Hackney mentioned that there was a limitation to the number of items that they were going to put out there, and there had been other requests for funding in his District. Representative Hackney shared that he will look at the request again in the next round of funding. We will also be meeting with a group that's looking to get some federal funds as well or National funds. The other option is to coordinate with the City of Tukwila to see what they're asking for in funding. This helps prevent multiple requests from the same city to the Representatives.

C. Board Recruitment Campaign - Update

President Hoover shared a high-level update. The deadline for filing for the open Board Director positions that will be on the ballot in November ended last week. There were two candidates who filed. One for position 4 and one for position 5. Positions 2 and 3 are still open and there is no one listed on the ballot. Position 3 is a two-year term. The person who fills this role will need to file again after two (2) years. There will be a special filing that opens in August. We have been meeting with PSESD in regard to the open positions. We will be working with the PSESD and utilizing resources to promote and recruit potential candidates for the open positions. One promotional resource is the making of a video that will be on all platforms. We will be meeting with the PSESD team next Wednesday for additional discussion.

D. Directors' Reports

President Hoover reported that she has been meeting with PSESD in regard to our open Board positions as well as for assistance in our Interim Superintendent search.

Director Bolerjack shared that she attended the choir concerts. In the past, we wouldn't be able to hear anything if you were sitting in the front. This year was wonderful. Everything was clear. Our music teacher has done an amazing job engaging students. She shared that her church has received fifty (50) new immigrants from Angola. Approximately twenty (20) children are attending our schools. She shared she is exploring what we can do during the summer to help with English Language Learning and any activities that we can find to enhance their summers. If you have any ideas, please contact Director Bolerjack.

Director Morris shared she is looking forward to the Staff Appreciation Dinner next Thursday, June 1st. She shared that Gabe Gutierrez, Director of Athletics received the Director of the Year award. An amazing achievement for his first year!

Director Larson shared that he attended the Seward Park 5th Grade Field Trip on Friday. It turned out to be the perfect Northwest weather day. Mr. Camacho's Enviroment Science students planned and organized the trip. These trips require a lot of teamwork, i.e. transportation, food services, etc. One of the high school students was translating in real-time for one of the elementary students. He also attended the choir concert. He noted that our entire music program was decimated during the COVID pandemic. As of now, our music program has advanced significantly within the past couple of years. There is a lot more student participation and several excellent solo performances. He also attended the Night of the Living Dead play. This play is based on the 1968 horror film. This was a very thought-provoking play. The sets and the sound was done really well. Senior Awards night will be held June 7th at 6:30 p.m. at the FHS Performing Arts Center. This is a wonderful event to recognize student accomplishments and award scholarships. Director Larson attended the WSSDA Legislative Committee meeting. This year, the controversial issue revolves around inclusionary practices and curriculum. There was a bill in the legislature this year to include LGBTQ people and require that the curriculum be inclusive of those folks. This was very controversial in the legislature and it didn't get through this year because there is a huge controversy on that particular issue. The proposal will be brought again to the legislature next year.

5. Consent Agenda

A. Approval of Minutes from the May 9, 2023 Special Board Meeting

B. Approval of Minutes from the May 13, 2023 Special Saturday Board Meeting

C. Approval of Minutes from the May 18, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

Director Bolerjack made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Interim Superintendent Search - Update

President Hoover shared an update. The Board had a meeting last week and we will be moving forward with candidate interviews next Wednesday. We are still on the timeline. If you have any specific questions, please contact a Board Director.

7. Questions Only - Presentations

A. Financial Forecast - 22-23

Director Bolerjack asked how many FTE teaching staff are at each building. Ms. Birdsong shared that she would need additional time to get that information to the Board of Directors.

B. Enrollment Report - May 2023

C. Monthly Budget Status Report - April 2023

D. Summer School Update

Director Larson asked why is the City of Seattle funding Tukwila's feeding program. Ms. Birdsong shared that they are not funding it, they are running it. They are providing the service and we are paying for their services.

Director Bolerjack asked if there were any insights as to why Cascade View had such a higher enrollment? Were there more invitations? Dr. Deno shared that initially there were more students from Cascade View that met the criteria for summer school i.e. two (2) or more grade levels below in reading and math and iReady. Once that list was exhausted, we then opened it up to the entire community and still Cascade View had a lot of students register.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Out of State Travel - National Association for Education of Homeless Youth and Children - Nov. 10 - 15, 2023

Director Larson made a motion to approve the Out of State Travel - National Association for Education of HOmelss Youth and Children - Nov. 10 - 15, 2023.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 7:13 p.m.

May 18, 2023

Recording

Agenda

Thursday, May 18, 2023

Special Board Meeting via Zoom and In-Person (10:00 a.m.)

Meeting Begins: 10:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Executive Session

A. Executive Session - To evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 10:00 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

John Welch, PSESD

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 10:04 a.m. for approximately 60 minutes to evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g).

At 11:00 a.m. President Hoover announced the extension of the Executive Session for an additional 30 minutes and will return at 11:30 a.m.

At 11:30 a.m. President Hoover announced the extension of the Executive Session for an additional 15 minutes and will return at 11:45 a.m.

A. Executive Session - To evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

President Hoover called the regular meeting back to order at 11:44 a.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Special Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 11:45 a.m.

May 13, 2023

Recording

Agenda

Saturday, May 13, 2023

Special Saturday Board Meeting via Zoom and In-Person (8:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Interim Superintendent Survey Data - Review and Discussion

B. Community Listening and Input - Interim Superintendent

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the Special Saturday meeting to order at 9:03 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Ellen Gengler

Jeff Baker

Carrie Marting

Veronica Birdsong

Christopher Knaus

Aaron Draganov

Abigail Tabason

2. Action Item

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Interim Superintendent Survey Data - Review and Discussion

President Hoover gave a quick overview of the timeline. We are in a Superintendent transition. Our current Superintendent, Dr. Herndon has accepted a position as Superintendent of ESD 113. This is really exciting for Dr. Herndon. He has served our district for five years. We as a Board have decided to move towards an Interim Superintendent contracted for 12 months. This will allow us some additional time to search for a permanent Superintendent.

President Hoover shared the presentation of collated data for review and Board discussion. A survey was sent to students, staff and families. The data from that survey was collated and presented. It was noted that all responses we not included in the presentation due to the amount received, however, the Board does have access to all and has read all submitted responses. The Board thanked Carrie Marting and Debbie Aldous for collating all of the data. (presentation attached).

President Hoover shared the Board priorities for the Interim Superintendent:

Bargaining oversight
Financial oversight - including bargaining, budget and levy
Supporting the current work
Support in culture building and strengthening

B. Community Listening and Input - Interim Superintendent

There were no additional comments or input from the community or staff. If anyone would like to provide input, please submit by Thursday, May 18th. There is a continued opportunity to provide input as we move through this process, i.e. interviews, etc. There are several ways to provide input, i.e. email the board, call, submit via a sealed envelope, etc. It was noted that all survey responses are completely anonymous.

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Special Saturday Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 10:01 a.m.

May 9, 2023

Recording

Agenda

Tuesday, May 9, 2023

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
********************************************************************************
Virtual Meeting via Zoom and In-Person
Foster High School - Library
4242 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Hoover

E. Land Recognition - Director Hoover

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the May 9, 2023 Regular Board Meeting

3. Host School Welcome

A. Host School Wecome - Foster High School

4. Public Comment

A. Public Comment

5. Reports

A. Race & Equity Update

B. Health Updates

C. Legislative Report

6. Consent Agenda

A. Approval of Minutes from the April 25, 2023 Board Work Session

B. Approval of Minutes from the April 25, 2023 Board Meeting

C. Approval of Minutes from the May 3, 2023 Special Board Meeting

7. Board Discussion

8. Questions Only - Presentations

A. Department Update - Maintenance, Operations and Capital Projects

B. Accreditation Status and Policy Adaptation

C. District Attendance Areas Report

D. ARTS Committee - Update

E. Multi-Lingual Conference - Report

9. Presentations

10. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Board Budget Philosophy - 2023-2024

C. Approval of Out of State Travel Request - NCCEP/Gear Up Annual Conference - San Francisco, CA - July 16 - 19, 2023

11. Public Comment

A. Public Comment

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

James Blanton

Jeff Baker

Joe Camacho

Terra Dupont

Duane Meyer

Chris Rossman - Urban League

Angela Meyer

Grace S.

Maricel Haessig

Sally Jerome

Veronica Birdsong

Hsian Yu

Robinson

Abbie Jallow

Chris Rossman

Keabe Kebede

Jose Madiacz

Ash Martinez

Randy Huhnh

Carrie Marting

Liliana Cardenas

Dr. Borishade

Allison Deno

Aaron Draganov

D. Welcome Message - Director Hoover

President Hoover shared the Community Agreements.

E. Land Recognition - Director Hoover

President Hoover conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the May 9, 2023 Regular Board Meeting

Director Bolerjack made a motion to approve the Agenda for the May 9, 2023 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Host School Welcome

A. Host School Welcome - Principal Blanton

Principal Blanton welcomed the Board. Principal Blanton introduced Chriss Rossman, Urban League and Joe Camacho, Environmental Science Teacher.

Chris Rossman, Urban League gave a short presentation on the Urban League services, programs, and student activities. Urban League Scholars is a college and career readiness program with the goal of setting up African-American and BIPOS students for success after they graduate from Foster High School.

Mr. Camacho introduce three (3) students who shared their various experiences while learning in Environmental Sciences and what their future plans are.

4. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

5. Reports

A. Race & Equity Update

Dr. Borishade shared several updates. Recently, the committee, which consists of thirteen staff, met to discuss the Anti-Racist Summit which is scheduled for August 30th from 9:00 a.m. to Noon. All staff are required to attend. The discussion focused on various themes including the acronym Imagine Elevate Dream or an anti-racist summit decentering whiteness, or Imagined Gift. Some of the other themes we will discuss include Define, Disrupt, Dismantle Dream and Design or Define, Disrupt, and Dismantling. We want to make sure that we also include culturally competent, diversity, equity, and inclusion and making sure we include student voices as well as ongoing training with PSESD equity leads and principals throughout the entire year. There was also a discussion around a call to action for the schools after the anti-racist summit was completed. We are excited as this is an opportunity to move from theory to action.

Additionally, Dr. Herndon and Dr. Borishade met with the PSESD consultants to plan for the following school year. Dr. Herndon met with the SRO group to discuss what are we looking at for possibly next year. Chief Drever did express that they are still pretty low-staffed, and won't be able to fully support an SRO. It will most likely look like to how cultivate relationships between staff and police and students and police. We are still working on this and will update the Board in June.

B. Health Updates

Dr. Herndon shared several updates. We have had a decrease in COVID cases. Currently, we have one (1) case. The Everlywell COVID test kits (PCR) will sunset July 2023. These test kits require that you send your sample to a lab for results. If you have a stock of these tests, you must send your sample by June 31, 2023. Our next vaccine clinic will be held at Cascade View Elementary on June 6th from 3:00 - 5:00 p.m.

C. Legislative Report

Director Larson shared that the legislative session is completed and this report can be removed from the agenda at this time. He shared that he, along with Student Representative Nguyen, and David Knight, UW, will be collaborating on a presentation on Equity in Funding. Director Larson will be presenting at the Annual WSSDA Conference this year.

6. Consent Agenda

A. Approval of Minutes from the April 25, 2023 Board Work Session

B. Approval of Minutes from the April 25, 2023 Regular Board Meeting

C. Approval of Minutes from the May 3, 2023 Special Board Meeting

Director Morris made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

There were no items for Board Discussion.

8. Questions Only - Presentations

A. Department Update - Maintenance, Operations and Capital Projects

Director Larson had several questions on the Bond project. Based on the budget submitted, it looks as if we are about $1.3 M short to finish the PAC project. Ms. Cardenas shared that the recommendation is to wait until next summer when more funds are available. Dr. Herndon shared that there is a possibility of a title grant as well.

B. Accreditation Status and Policy Adaptation

Director Morris asked what is the benefit of all five (5) schools being accredited. Dr. Borishade shared that having all five (5) schools accredited contributes to the students' outcomes. Director Morris asked if the principals have all the support they need for this process? Dr. Borishade shared that we do have supports in place.

C. District Attendance Areas Report

D. ARTS Committee - Update

Director Larson shared that the "A" in STEAM means arts, including music and drama. Is there a way we can incorporate art within the regular curriculum? Dr. Borishade shared that we are doing that. Director Larson shared that there are several community members in the SHAG buildings and it would be a great idea to connect with a contact at SHAG to form a community/district partnership.

E. Multi-Lingual Conference - Report

9. Presentations

There were no presentations.

10. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Board Budget Philosophy - 2023-2024

Director Bolerjack made a motion to approve the Board Budget Philosophy - 2023 - 2024.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Out of State Travel Request - NCCEP/Gear Up Annual Conference - San Francisco, CA - July 16 - 19, 2023

Director Bolerjack made a motion to approve the Out of State Travel Request - NCCEP/Gear Up Annual Conference.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 7:26 p.m.

May 3, 2023

Recording

Agenda

Wednesday, May 3, 2023

Special Board Meeting via Zoom and In-Person (2:00 p.m.)

Meeting Begins: 2:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Board Discussion

A. Interim Superintendent - Discussion

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 2:02 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Carrie Marting

Ellen Gengler

Jeff Baker

Aaron Draganov

Dr. Borishade

Aaron Draganov

Silvia Dicus Mora

2. Action Item

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Board Discussion

A. Interim Superintendent - Discussion

The Board provided input in regard to skills, characteristics and priorities for an Interim Superintendent.

Characteristics

Transparent
Empowering leader
Committed to Anti-Racist work
Trustworthy and Trustfull
Present / Involved
Visionary
System Thinker
Strength-based
Student-Centered
Not needing to prove something
Team Player
Empathetic

Skills / Experience

Knowledgable about "what to see" and "superintendent lense"
Bargaining (district)
Managing Finances - oversight, declining enrollment
Strong Communication - knows what to share and when
Understanding of challenges for all staff
Leadership - multi-racial, multicultural
Relationship Builder
Superintendent Credential - WA State
System Building / Change
Involving youth in decisions

Priorities

Bargaining

Finance - Budget
Levy
Supporting Current Work
Culture Building

The Board of Directors requested the BOD / Superintendent Expectations documents is shared with John Welch. Ms. Kohr will email the document to Mr. Welch.

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Special Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 2:49 p.m.

April 25, 2023

Board Work Session

Recording

Agenda

Tuesday, April 25, 2023

Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Board Budget Philosophy - 23-24

B. Budget Update - 2023-2024

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 5:00 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Bolerjack

Director Larson

Director Morris

Board Directors Absent:

President Hoover - Excused

Student Representative Present:

Dennis Nguyen

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Allison Deno

Jeff Baker

Dr. Borishade

Veronica Birdsong

Aaron Draganov

Carrie Marting

Grace Saturno

2. Presentations

A. Board Budget Philosophy - 23-24

The Board reviewed the Board Budget Philosophy. There were no additional changes. The date will be updated to reflect the 2023-2024 school year. The document will go before the Board for approval at the May 9th Board meeting.

B. Budget Update - 2023-2024

Veronica Birdsong, Chief Financial Officer, shared several updates.

The legislative session closed on Sunday. We are waiting on final updates to see what financial impacts will have on our budget.

Items that impact our budget include:

Special Education Funding - additional funding
Enrollment - what is our current and projected enrollment for 23-24
Staffing - alignment with our enrollment
Pension Plan reduction - Only 1-2 staff belong to the older pension plan. It will have no significant impact on our budget.
Resignations, retirements

There has been an increase in enrollment at Cascade View due to the new housing that has been completed. Dr. Herndon will follow up on the housing development near Tukwila Elementary.

3. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the Board Work Session.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the work session at 5:18 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, April 25, 2023

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Hoover

E. Land Recognition - Director Hoover

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the April 25, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board Recruitment Campaign - Update

D. Directors' Reports

E. Legislative Update

5. Consent Agenda

A. Approval of Minutes from the April 7, 2023 Special Board Meeting

B. Approval of Minutes from the April 11, 2023 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

6. Board Discussion

A. Interim Superintendent Search - Update

B. Land Acknowledgement Updated Document - Review

7. Questions Only - Presentations

A. Financial Forecast - 22-23

B. Enrollment Report - April 2023

C. Monthly Budget Status Report - March 2023

D. Highly Capable Program

E. WSIF - Report - 22-23

8. Presentations

A. Enrollment Forecast / Plan

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of 23-24 School Calendar

C. Approval of Out of State Travel Request - Heritage Language Education Institute - July 17-21, 2023

D. Approval of Out of State Travel Request - Culturally Responsive School Leadership Institute Academy - May 15-18, 2023

E. Approval of Resolution No. 930 - Authorizing the Superintendent to Issue Non-Renewal Notices

F. Approval of WSSDA Position Proposals

G. Approve Request to Formally Engage with PSESD for Assistance with the Interim Superintendent Search

H. Approval of Interim Superintendent Timeline

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 6:30 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Morris

Director Bolerjack

Director Hoover

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Samuel Fiapito

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Jeff Baker

Abigail Tabason

Duane Meyer

Carrie Marting

Terra Dupont

Veronica Birdsong

Dr. Fremstad

Courtney Martinez

Joe Camacho

Aaron Draganov

Dr. Borishade

Allison Deno

Angela Meyer

Hsian-Yu Kuo

Karen

Angela Lee

Liliana Cardenas

Maricel Haessig

Aaron

D. Welcome Message - Director Hoover

Director Hoover shared the Community Agreements.

E. Land Recognition - Director Hoover

Director Hoover conducted the Land Acknowledgement.

F. Flag Salute

Director Larson led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the April 25, 2023 Regular Board Meeting

Director Bolerjack made a motion to approve the Agenda for the April 25, 2023 Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

Director Larson called for public comments.

Director Larson read the following submitted public comment :

Aaron McGruber - Thank you for taking my comment to be read at the School Board Public Meeting on April 25th, 2023. At the April 11th School Board Meeting, three community members questioned the reasoning given for not appointing Brenda Berger as the Tukwila School Board Director of District #3. This is particularly because the reason given was that some directors felt that the priority in this situation was to seize “an opportunity to stand in our commitment by voting in a way that honors our work with concrete action, rather than reinforcing the historic and systemic centering of white voices in decision-making spaces.“ And so those directors sought “ to lift up and encourage a diverse slate of candidates for the community to select from that offers a greater representation of our students”. This effectively means that Ms. Berger was denied a seat on the council not because she was unfit for office, and not because she was particularly unsuited for the role, but rather because she was white. In fact, it was decided that no representative for 7 months is somehow a better method of representing District 3 than appointing a person who is white from that district. This reasoning is deeply divisive and harmful to the School District, on both a moral and procedural level. And furthermore, as the School Board of Directors is asked to undertake the important task of finding the next superintendent, it seems wise to have all board positions filled while doing so. Considering the necessity to address this issue accurately and thoroughly, I ask for a direct, public, response from the Tukwila School Board of Directors, preferably at either the April 25th School Board Meeting or at the May 9th Meeting.

Director Larson provided an overview of the process regarding Director District 3. About a year ago, the Board Director who was representing District 3, resigned, and according to Washington State Law, the school district has 90 days to fill the vacancy. After making appropriate public notices and postings, the 90 days expired without an applicant. At the end of 90 days, the responsibility for appointing somebody to that position moves to the PSESD Board of Directors. They could theoretically appoint someone to the position, however, the person they appoint would have to meet all of the criteria, i.e. live in District 3, be a registered voter, and a United States citizen. The PSESD Board of Directors extended the deadline several times. The position remained unfilled until a few months ago. In the interim, we have had several campaigns and communications from the district to try and get people to apply for the open position. We did receive an application. The applicant was interviewed. The vote on March 16, 2023, was not unanimous. The Board had a 2 vs 2 split vote on the appointment of the applicant, which resulted is not being appointed. The PSESD Board met on April 19th to consider what their reaction to the non-appointment would be. They decided to extend the deadline the end of June. The District 3 position will be on the ballot this year, and the deadline to get yourself on the ballot is the week of May 15th - 19th with King County Elections. PSESD extended the deadline to the end of June to see if anyone applies during the open election window. If anyone is interested in applying for this position and meets the application criteria, please go to our website to learn more about it or to reach out to any current Board Director. In response to the letter asking for a direct public response, if anyone wants to know the positions of the Board, please reference the minutes of the March 16th Board meeting to read the statements from the Board.

Additionally, the Board operates under Roberts Rules of Order. There is a rule that you can rescind a motion. The Board does have the option to rescind that motion and reconsider. To do that, one person would need to change their vote, as the motion will require a majority of three (3).

4. Reports

A. Student Representatives Report

Jr. Representative Nguyen shared several updates. A couple of weeks ago, he recorded a video, to introduce himself, and to provide information for students who may be interested in becoming a student representative for the next school year. In addition, he worked with Ms. Marting and Ms. Kohr on the Student Representative policy and procedure to Made a video for the student representative, and edited the procedure and policy

He presented on the 5th Grade Environmental Science Education Day field trips. The first one, was held at FHS field, and this was a great way to meet the students and learn about each of them. Students were split into groups and participated in several fun activities. The next field trip will be on April 28th at Seward Park and will include hiking, bird watching, and ecosystem. On May 24th, students will go to the UW Arboretum to observe and learn about trees, followed by some hiking and games. The last field trip of 2023 will be held on June 2nd at Carkeek Park where students will do some hiking and low tide exploration.

B. Superintendent Report

Dr. Herndon shared that we are looking forward to the end of the school year. Spring is here finally, and there are a lot of events happening. The 5th-grade Environmental Science opportunities are really great. We heard several students talking about how much they were looking forward to going to Seward Park on Friday. Additionally, he shared that he will be participating on an Education and Workforce Summit panel hosted by the South Seattle Chamber of Commerce. He will be speaking about school-to-work pipelines. There will be several other speakers as well including Dr. Mosby, who is the President of Highline Community College. The panelists will be talking about opportunities that we have for students and some of the plans that they look forward to both in K-12 and post-secondary. In addition, we are connecting with PSESD regarding plans for ongoing Race and Equity work for next year and beyond. Our point people at the ESD have been Brad Brown and Anthony Brown. We are finalizing a date in May to talk throgh what grants for student and staff support may be available for the upcoming year. PSESD has been great at finding grants that support that work. This was year three (3) of our initial three-year plan working with the PSESD. Final plans will be shared with the Board.

C. Board Recruitment Campaign - Update

Dr. Herndon shared an update. Director Larson shared the history and current process on the District 3 position. The previous postcard that was mailed out to community members in District 3 will be mailed out again to bring awareness to all four positions that will be open or up for election. The postcards have been sent to the printer and should go out soon. PSESD did grant an extension to June to see if anyone has applied for the position. The PSESD Board will then meet to discuss next steps. In addition, Directors Hoover and Morris had requested an opportunity to meet with the PSESD Board to discuss recruitment ideas, etc. for the Board Director open positions.

D. Directors' Reports

Director Morris shared she was very thankful for staff members who reach out with information on their students. Two (2) Foster High School students won first and second place in the waste management art competition and she would like to request that the students come and share their artwork with the Board. In addition, one (1) of our Foster High Students was featured in the video that Governor Inslee put out on climate change. We have been working on the survey for the Interim Superintendent Search and it should be out this week. The Staff Appreciation event will be held on June 1st this year. We hope to see you there.

Director Hoover shared that they met with John Welch from PSESD and Tim Garchow from WSSDA to discuss the process and pathway forward.

Director Bolerjack shared that she welcomed five (5) new families to the District. Ms. Herdt and Ms. Abdow have been assisting and providing resources to the families. She reported on attending the Cascade View craft fair. In addition, she is working with the Cascade View Care Team to find some assistance for Spanish-speaking students who have learning disabilities. She also donated clothes and shoes for high school students who wish to attend prom. She has also been in all of the schools promoting the Tukwila Pantry for food resources for our families.

Director Larson shared several updates. He has been involved in the Budget Advisory Committee which has been working through some of the priorities and getting staff and community members' input on priorities. Some of the recommendations have been on Race and Equity work, extended academic acceleration, AVID, dual-language, high-quality staff, accreditation, family engagements, student advisory, etc. Final recommendations will be presented to the Superintendent to take into consideration in regard to the budget. He shared that he had the opportunity to give a presentation to the WSSDA Legislative Committee and it was requested again for a conference in Spokane, regarding the State Funding System and why it is inequitable, and how it needs to be changed. He shared that Jr. Representative Nguyen and himself attended the School District Association Regional Meeting in Auburn. One of the topics discussed was Student Representatives on the Board. There was supposed to be a panel of student representatives, however, Jr. Representative Nguyen was able to answer questions and give insight. He shared the he listened to a presentation from the League of Education Voters. One item discussed was all of the different Open Door policies. These are programs that are available to students that may have dropped out for one reason or another, and there's a number of those programs, so hopefully we can get some of our students connected to them.

E. Legislative Update

Director Larson shared several updates. The legislature finished its session. It always takes a couple of weeks to figure out exactly what they did, however, we do know they made a significant increase in Special Education funding which will be very helpful to us and a lot of other districts. They are also moving the cap (percentage of students who qualify for services that they will fund) from 13.5% to 15%.

Other highlights:

Assault Weapons Ban - passed and is being implemented immediately. There was a lot of student voice and support for this bill.
Drug Possession - still working on making drug possession a misdemeanor, services, etc.
Education Funding - increased by 12%
Support for Students experiencing homelessness - additional funding

5. Consent Agenda

A. Approval of Minutes from the April 7, 2023 Special Board Meeting

B. Approval of Minutes from the April 11, 2023 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

Director Bolerjack made a motion to approve the consent agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Interim Superintendent Search - Update

Director Hoover shared several updates. Directors Morris and Hoover met with John Welch, PSESD and Tim Garchow, WSSDA to get some input and to establish some levels of support that each entity may be able to offer along the way. As shared previously with the school community, we, as a school Board, have decided to partner with PSESD. We want to partner with the ESD to essentially narrow down and select the best Interim Superintendent for Tukwila. This will allow us to have some stability and keep our district operating while we begin a larger effort to find our next permanent Superintendent. As previously mentioned, there is a November election for open Board Director positions. After the election, our School Board will look quite different. This timeline would allow the newly elected Board Diretors the opportunity to work side by side the Interim Superintendent to find the best fit for the years ahead. Tukwila deserves someone great. Our students, staff, community and future generations of Tukwila students deserve a process that's intentional, thoughtful, informed and collaborative with the District. With John Welchs' assistance and support, we have established a draft timeline for the Interim Superintendent search. The timeline includes a staff, student and community survey that will be going out in the morning of April 26th. We wanted to give the Board a chance to review the survey and provide input before the survey goes out. Once the data is collected and collated, it will be sent to John Welch for review and to help in the process of candidate recommendations.

Director Hoover would like to add a special meeting to the current timeline. The special meeting would give the Board an opportunity to provide input as to what priorities/skills/characteristics they believe are important for an Interim Superintendent. The special session should be scheduled the first week of May. Once the special meeting is confirmed, the timeline will be updated and sent to John Welch.

Director Morris shared that TEA has offered to assist in the collation of data. Ms. Kohr will reach out to TEA for assistance.

The survey will be shared with the Board for final review and input. The deadline for input is Noon on April 26th.

B. Land Acknowledgement Updated Document - Review

Director Bolerjack shared the changes made to the Land Acknowledgement document. The only change was to remove the word "currently".

Director Bolerjack made a motion to approve the Land Acknowledgement with the removal of the word "currently".

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Questions Only - Presentations

A. Financial Forecast - 22-23

B. Enrollment Report - April 2023

C. Monthly Budget Status Report - March 2023

Director Larson shared as we go forward in the budget process, the one thing we need to be watching is the general fund balance. For the year, we are still overspending. For the month of March, it was noticed that we are starting to underspending. Ms. Birdsong shared that beginning in April, we will see an increase in our fund balances due to property tax funds.

D. Highly Capable Program

Jr. Representative shared that the student race and equity committee reviewed the highly capable data and it was noticed that there are proportionately a lot fewer black and brown students. I think moving forward, we should next year after we look through the data, review how we are placing students in the program and how we can do that equitably.

Additional discussion was had on testing, data, and placement process for students.

E. WSIF - Report - 22-23

Director Larson asked what is it that this program provides. As I have said before this is just a massively complex and it baffles me as to why Showalter kind of qualified under Tier II, whatever that means, and then didn't get any funding. Do we have any insights into this? Should we advocate making LAP money, which is significantly more, more flexible? And what is it about the OSSI money that Dr. Fremstad referred to as "giving more flexibility"? Mr. Baker will schedule a meeting with Director Larson for further discussion. Ms. Birdsong shared in her conversations with Dr. Fremstad, flexible is referring to the state process for the funds as compared to the federal process.

8. Presentations

A. Enrollment Forecast / Plan

Dr. Herndon presented the Enrollment Forecast / Plan. Highlights included:

Enrollment projection for 23-24
Enrollment projection for five years
Bilingual enrollment - immigration more fluid than the previous presidential administration
Housing development completed - increases in enrollment
Birth rates
Legislative bills - eliminating single-family housing development
Affordable housing - relative term
Trends of choice transfers - online school, residence has changed, etc.
Review of low, medium, and high enrollment projections

Options and Actions:

College in High School
Additional CTE classes
Additional Early Learning spots
Starting our Dual Language program
Early / Continual registration
Outreach to preschools
Online education options
Voices of Tomorrow
ECEAP

9. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of 23-24 School Calendar

Director Bolerjack made a motion to approve the 23-24 School Calendar.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Out of State Travel Request - Heritage Language Education Institute - July 17-21, 2023

Director Bolerjack made a motion to approve the Out of State Travel Request - Heritage Language Education Institute.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Out of State Travel Request - Culturally Responsive School Leadership Institute Academy - May 15-18, 2023

Director Bolerjack made a motion to approve Out of State Travel Request - Culturally Responsive School Leadership Institute Academy.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 930 - Authorizing the Superintendent to Issue Non-Renewal Notices

Director Morris made a motion to approve Resolution No. 930 - Authorizing the Superintendent to Issue Non-Renewal Notices.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of WSSDA Position Proposals

Director Morris made a motion to approve WSSDA Position Proposals.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

G. Approve Request to Formally Engage with PSESD for Assistance with the Interim Superintendent Search

Director Morris made a motion to approve the request to formally engage with PSESD for assistance with the Interim Superintendent Search.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

H. Approval of Interim Superintendent Timeline

Director Morris made a motion to approve the Interim Superintendent Timeline as amended.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

Director Larson called for public comments.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Board Meeting

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 8:35 p.m.

April 11, 2023

Recording

Agenda

Tuesday, April 11, 2023

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
********************************************************************************
Virtual Meeting via Zoom and In-Person
Cascade View Elementary School - Library
13601 32nd Avenue S.
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Larson

E. Land Recognition - Director Larson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the April 11, 2023 Regular Board Meeting

3. Host School Welcome

A. Host School Wecome - Cascade View Elementary School

4. Public Comment

A. Public Comment

5. Reports

A. Race & Equity Update

B. Health Updates

C. Legislative Report

6. Consent Agenda

A. Approval of Minutes from the March 28, 2023 Regular Board Meeting

B. Approval of Minutes from the March 28, 2023 Board Work Session

7. Board Discussion

A. Land Acknowledgement

B. Board Recruitment Campaign

8. Questions Only - Presentations

A. Refugee and Immigrant Services

B. MTSS - PSESD

C. Summer School Update

D. WA Kids Report

9. Presentations

10. Action Items

A. Approval of the 2023-2024 School Calendar

B. Approval of Resolution No. 929 - Approval of WIAA Membership Renewal

C. Approval of Out of State Travel Request - Heritage Language Education Institute - July 17-21, 2023

11. Public Comment

A. Public Comment

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 6:30 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

Director Hoover - Excused

Student Representatives Present:

Dennis Nguyen

Sam Fiapito

Student Representatives Absent:

None

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Liliana Cardenas

Jeff Baker

Carrie Marting

Jennifer Glessner McCoy

Yukiko Nishino

Community Member - No name

Kim McCoy

Veronica Birdsong

Dr. Fremstad

Dr. Borishade

Angela Meyer

Karen Korol

Silvia Dicus Mora

Heather Wallendahl

Allison Deno

Aaron Draganov

Robin

Bubba

Debbie Aldous

Gail O'Bannon

Tukwila - No name

Joe Camacho

Aaron Draganov

Cynthia Golston

Sreymom Serey

Terra Dupont

Jill Boyd

Barb Ivanov

Dermathe

Dr. Kendra V. Johnson, Esq.

Duane Meyer

Melissa McLean

Sarah Hendrickson

Ms. Rameriz - 2nd-grade teacher - Cascade View

Ms. Lopez

Courtney Martinez

Kelly Gifford

Hsian-Yu Kuo

Hani Nur

Aaron McGruder

D. Welcome Message - Director Larson

Director Larson shared the community agreements.

E. Land Recognition - Director Larson

Director Larson conducted the Land Recognition.

F. Flag Salute

Director Larson led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the April 11, 2023 Regular Board Meeting

Director Larson requested an amendment to the agenda - Action Item 10.A and 10. C tabled and moved to the April 25th Board Meeting.

Director Morris made a motion to approve the Agenda for the April 11, 2023 Board Meeting as amended.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Host School Welcome

A. Host School Welcome - Cascade View Elementary School

Dr. Fremstad welcomed the Board of Directors. Dr. Fremstad introduced Ms. Ramirez, Teacher who shared information on the Dual Language program. Ms. Ramirez also read a letter on the Dual Language program from Ms. Lopez, Parent. Dr. Fremstad introduced two (2) students who shared their school experiences.

Dr. Fremstad shared i-Ready data in Reading and Math and additional information on the Dual Language program.

4. Public Comment

A. Public Comment

Director Larson called for Public Comments.

Pastor Aaron McGruder - My name is Aaron McGruder and I have served as the Pastor at Foster Tukwila Presbyterian Church for the last four years. And that means that I served as the pastor at FTPC through the summer of 2020. In the wake of so many sections of our society reckoning how we currently have addressed issues of race and privilege, FTPC and I personally was involved on a local level. I organized prayer walks around racial reconciliation. I organized inter-church discussion groups and book readings, and I preached about God's concern for the marginalized. We worked hard to practice an ethic in which we prefer others over ourselves, intending to have the same spirit as Christ had, who did not regard equality with God as something to be grasped but humbled himself, taking the form of a slave (Phil. 2:6-7). And the work did not end in 2020, we continue those discussions, we continue that attitude and we continue to be discipled in loving as Jesus loved. When as a School Board Director, you seek to hear from voices that are not currently represented on the council, I get it. When you notice that the demographics of our School Board are not representative of our school district, and that is an area of concern, I hear you well. I support active efforts to discern why more people aren't running to serve as a School Board Director, and particularly working to discern if there are systems or influences in place that deter people of color from taking a seat here. And yet, it is unacceptable to deny a person a seat on the School Board primarily due to her race. At the March 16th Special meeting, that is what happened, according to public record. A candidate had put her name forward, and was interviewed, and every statement was that she was a fine candidate to serve as a director. However, because she was white, President Hoover and Director Bolerjack chose to instead leave a position vacant. Which says "We would rather have no one than have you, because of the color of your skin". I know Reverend Jan a tiny bit and just spoke with President Hoover, and I know that statement isn't your heart's. But it was what you said, and it was what you did. Since 2020, I heard questions like, "Are you trying to institute reverse racism?". And I answered that this wasn't what I was talking about, or what God was talking about in Isaiah and Philemon, and it isn't what was happening on the local level. But, the decision made on March 16th, is the first step down that road. And so I urge you to publicly reverse this decision. To invite Ms. Berger to serve as a director, and if she is unwilling to do so now, to at least state on record, that denying her the position due to her being white is wrong. Thank you.

Angela Meyer - Office Manager - Cascade View - I would first like to congratulate Dr. Herndon on his new position as the Superintendent of ESD113. I would also like to thank you for the support you gave not only Dr. Fremstad but also to Cascade View on March 23, 2023. I would also like to thank Ms. Sally Jerome, Ms. Veronia Birdsong, Ms. Ellen Gengler, Ms. Dana England and Ms. Deborah Kohr for their support of Cascade View on March 23, 2023. We are extremely grateful to all of you. And finally, to the board. You have a big job ahead of you, finding an interim superintendent well as filling the position permanently. The Tukwila School District has experienced a lot of hurt and trauma in the last 5+ years and I would implore you not to jump to fill the interim superintendent seat but to weigh every option. This district needs to begin to heal, and that healing begins with the person you choose to be in that interim position and will continue with your choice for the permanent superintendent. We do not need more division and trauma within our district. We need to start to repair the damage that has been done. The person you choose to be the interim is going to be the mold that is used in choosing our next superintendent. This person needs to understand what has happened in the past in order to start repairing that damage but also needs to continue to move forward in keeping the goal of developing a clear focus on engaging students through the design of instruction through curriculum experiences, work, and supports to ensure student achievement. Imagine a scale of leadership characteristics. On one end of the scale there is ineffective and unresponsive and on the opposite end we have bullying and intimidation, the "my way or the highway" style. We need to look at the middle of the scale. This is the person that is not afraid to make difficult decisions knowing that not everyone will agree but also knowing that those decisions are made to ensure the best outcomes for our students, who are the whole reason we are here. They need
to be dedicated to making sure our students are served equitably, with cultural responsiveness and the compassion they deserve. Someone that is willing to listen, really listen, to students,
parents, staff, and the community making this a district that we can be proud of; where families are excited to send their children; where other districts use us as a blueprint of success in student outcomes and showing what joyful teaching and learning really looks like. Having someone come in to just fill the position in the short term can cause more harm than good. We need someone that will be committed to the work now. We can't wait 12 to 14 months for permanent leadership. Our district deserves to have someone that is willing to put in the work now, not a year from now, not even 6 months from now...but now. I have faith t you, the members of the board, will rise to this challenge and make the right decisions. I appreciate your time. Thank you.

Barb Ivanov - Community Member - I am very grateful to be here. I have been living in Tukwila since 1974. I had two (2) children, grandchildren and a great-grandchild who have attended and currently attend school. We love this place. I am here as a faithful friend of Pastor Aaron, a member of Tukwila Foster Presbyterian church, and a believer in God, and as one who loves justice, truth, and people who love and care about each other. When I became aware that a decision, and I could be mistaken about what went on, all I know is what was in the minutes of the recent meeting where a member of the community expressed a desire and actually went through the application process and I don't her at all, and I have no gauge to say they're qualified or not qualified so I can't speak to that. I would speak to the problem I see of hiring, but it's deeper than that when it is another member of the community. Aaron and I went through the summer of 2020 together, and i don't think it was easy. It was really hard and sometimes very painful. But with love, it's a very different endpoint. What I am concerned about and openly want to go on the record saying is it is not right, in anyone's eyes, in God's eyes, in the community's eyes to say no to someone because of their race, or their sex or any other reason that shouldn't disqualify them. So, that's my statement. I thank you again for your time and your patience and wish you well in the decision that you make as you move forward.

Director Larson read the submitted (via email) public comments:

Tukwila Education Association - We are writing in response to the announcement that Dr. Herndon will be leaving his position in June 2023, to provide input into the process of selecting a new superintendent. Our students and community deserve the right person in this important position. Our community is still recovering from the educational and social-emotional impacts of the pandemic. We need a leader who can inspire and make strong connections in the community. We want our next leader to be experienced and understand Tukwila’s unique needs and culture. We want to know that our Board of Directors has chosen the best person for the job. As such, the community and staff in TSD should have a clear voice in the process. The main purpose of this letter is to offer you our support during this process. Tukwila EA is willing to support the Board in making connections to staff, students and the community. During our most recent contract negotiation, we agreed on a decision-making protocol that reflects our shared racial equity toolkit and recognizes that all stakeholders’ input is essential in any decisions that impact teaching and learning. We can use our communication networks to survey our members about their needs and vision for our next leader; our building teams can work to support student and family engagement in the process. While finding a new leader is never easy, we are committed to a collaborative, equitable, and transparent search to find someone whose vision and experience match our students’, families’, and staff needs.

Kathy Hougardy - Council Member Please have this letter read during public comment at the next meeting. I am writing in regards to a statement that is included in the minutes of the March 16 meeting. That statement gives reasons for refusing the appointment of Ms. Brenda Berger to the vacant position on the School Board. There is no question that commitment to racial equity is one of the highest priorities of the board. However, there was a flaw in the reasoning that was used to deny the applicant this appointment. When Ms. Berger applied for the vacant position, she must have made sure that she met the requirements that are posted for the position, which are stated as follows:

To be a director, you must:
“Be a United States citizen
Be a registered voter
Live in District 3”

It does not say that she needed to be a person of color to apply for the position. However, in the March 16 minutes it was stated by two Board Members as a requirement to be selected – after Ms. Berger had applied and her application accepted. This essentially changed the rules in the middle of the process. Had Ms. Berger known that this was a qualification, she probably would not have applied. To have a fair and equitable process, all requirements and rules need to be stated up front. Moving forward, this certainly can be stated in the application form in some manner so that expectations are forthright and clear. But as I said before, it is unfair to introduce this requirement after applications have been received. In addition, the Board has a responsibility as a governing body to appoint directors to vacant positions. This ensures representation from every district, and prevents tie votes like the one that happened in the March 16 meeting. Boards have an odd number of members for precisely this reason. Records indicate that Ms. Berger was qualified for the job, but with this decision Tukwila schools continue to have one district that will lack representation until the end of the year. Filling this open position in a timely manner is a duty of the Board. For this reason and to return to honoring the current requirements posted for the position, the appointment should be revisited and Ms. Berger should, in fairness, have another opportunity to apply to fill the position for the unrepresented district. Meanwhile, I read that the board is planning ways to encourage, enable, inform, and instill confidence in the members of our vibrant, diverse city to run for office. If there is any way I can assist, please let me know.

5. Reports

A. Race & Equity Update

Dr. Borishade shared several updates. We are currently in the planning stages of our Anti-Racist Summit scheduled on August 30th. We will be working with PSESD and our Co-Chairs Drs. Rogers-Ard and Knaus. There will be information going out to staff asking request asking for support and planning will go out to staff asking for support for planning for this event.

Additionally, we will be interviewing for our Anti Racist Instructional Coach on August 25th.

Director Morris asked if all staff would be at the Anti-Racist Summit. Dr. Borishade shared that this would be for our Kick-Off and will be for all District staff. The summit will be a half day and the other half of the day will be additional information and training from Teaching and Learning.

B. Health Updates

Dr. Herdon shared several updates. DOH ended the mask mandate for healthcare settings (health rooms) on April 3rd. K-12 guidance is being updated at this time, but individual districts may decide whether or not to continue mask mandates. Caseloads will start to be tracked again. There was a lack of reporting during spring break. A vaccine clinic will be held at FHS Commons on April 18th, from 2:00 p.m. - 6:00 p.m.. Big Smiles Mobile Dental Clinic will be held at Showalter Middle School during the school day on Friday, April 14th. Tukwila Elementary School will be hosting a clinic on Thursday, June 8th.

C. Legislative Report

Director Larson shared several updates (report attached). Dave - report attached

Special education funding is still being discussed. The Senate bill is considerably better and provides more funding for special education students.

SB 5650 which would set IPD calculation to the previous year, and not future projected passed. This helps schools with budgeting and removes assumptions and future budget adjustments. The cost of living adjustment (COLA) for 23-24 is 3.7%.

The pension system that funds the PERS and LEOFF retirement system was underfunded for years. It is now overfunded. With this in mind, the contribution amount will go down by approximately 5%. This could be a significant amount of money for districts and the state.

SB 5462 - inclusive learning standards for LGBTQ+ - This bill did not pass, however, it will most likely come back next and hopefully be included in the curriculum here.

Beginning in the 24-25 school year, elementary recess will be extended to 30 minutes.

6. Consent Agenda

A. Approval of Minutes from the March 28, 2023 Regular Board Meeting

B. Approval of Minutes from the March 28, 2023 Board Work Session

Director Morris made a motion to approve the consent agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. Land Acknowledgement

Director Bolerjack would like to add the 2nd paragraph to our acknowledgment. The Board agreed that it should be updated. Director Bolerjack will work on combining the documents and bring the updated document back to the April 25th Board meeting for further review.

B. Board Recruitment Campaign

Dr. Herndon shared that the draft informational postcard will be emailed to the Board for final review and/or comments. The deadline for additional input is Thursday, April 13th. The postcards will be mailed out to community members in the open director district on Friday, April 14th. That will allow a month lead time for anyone interested in running for the open position to find out additional information if need be.

8. Questions Only - Presentations

A. Refugee and Immigrant Services

Director Bolerjack shared that she would like us to continue looking for grants for our families. She currently has several families that have recently come into the district and is not able to find services for the new families and students.

B. MTSS - PSESD

C. Summer School Update

D. WA Kids Report

9. Presentations

There were no presentations.

10. Action Items

A. Approval of the 2023-2024 School Calendar

This item was tabled to the April 25th Board Meeting.

B. Approval of Resolution No. 929 - Approval of WIAA Membership Renewal

Director Morris made a motion to approve Resolution No. 929 - Approval of WIAA Membership Renewal.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Out of State Travel Request - Heritage Language Education Institute - July 17-21, 2023

This item was tabled to the April 25th Board Meeting.

11. Public Comment

A. Public Comment

Director Larson called for public comment.

There were no public comments.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 7:32 p.m.

April 7, 2023

Recording

Agenda

Friday, April 7, 2023

Special Board Meeting via Zoom and In-Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Superintendent Search Timeline and Next Steps

B. Communication - Superintendent Search and Next Steps

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Dr. Fremstad

Duane Meyer

Silvia Dicus Mora

Terra DuPont

Angela Meyer

Carrie Marting

Ellen Gengler

Mark Marshall

Claude Burfect

Jill Quy

Liliana Cardenas

Yukiko Nishino

Sally Jerome

Moses Njuguna

Carinne Woodolfk

Debbie Aldous

Jennifer Tison

Maricel Haessig

Tyler Whooley

Dlavelle

Dr. Borishade

Lisa Ring

Pam Bila

Andy Giron

Tukwila EA Exec. Board

Kyla Crawford

Erica Cieslikowski

Jennifer Fichamba

Suparna Das

Joe Camacho

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Superintendent Search Timeline and Next Steps

President Hoover shared today's discussion would center on the superintendent search timeline and our desired next steps. Discussion included:

Process:

Collaborate with PSESD
Hold Community Forums for input/qualities for Interim
Conduct Staff Survey for input/qualities for Interim
Collate final "results" of input and meet with PSESD for candidate recommendations
BOD - interview candidates
Appoint/Approve Interim Superintendent
Begin discussions on search process for permanent Superintendent

Board needs for Interim Superintendent :

Financial
Bargaining/negotiations
Stability
Safety

Next Steps:

Set meeting with PSESD after April 19th.
President Hoover and Director Morris will be the Board contacts
PSESD Meeting Update at the April 25th Board meeting
Schedule Special Meeting (end of April/first of May) to discuss plan
Special Meeting in June to start discussion on permanent Superintendent Search

B. Communication - Superintendent Search and Next Steps

Ms. Marting, Communications Director, shared information on communicating to the community, staff and students regarding Dr. Herndon's departure and the next steps moving forward. Ms. Marting will craft the communication and send it to the Board for final review on Monday, April 10th. The final communication will go out to staff, students and community on Monday, April 10th.

4. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 4:09 p.m.

March 28, 2023

Board Work Session

Recording

Agenda

Tuesday, March 28, 2023

Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Review of School Calendar - 23-24

B. Student Representative Application - Review

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 5:00 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

Director Hoover - Excused

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Deborah Kohr

Dr. Borishade

Carrie Marting

Aaron Draganov

Jeff Baker

Veronica Birdsong

Allison Deno

2. Presentations

A. Review of School Calendar - 23-24

The calendar will need to be approved by the Board of Directors no later than June 1st.

B. Student Representative Application - Review

Director Morris shared concerns in regard to a student's senior year is very busy and that sometimes leaves only one student representative. She asked if there was a possibility of having an alternate student representative. Student Representative Nguyen shared the Dr. Borishade had mentioned a Student Advisory group was being formed. Director Larson confirmed that Dr. Herndon is working on setting up a wider student advisory group. Director Bolerjack agreed that an alternative would be a great addition.

Director Larson shared that the procedure would need to be updated to include:

Addition of alternate representative
Removal of GPA on the application form
Addition of "next steps" on the application form - i.e. interview by Board Member and current student representatives.
Addition of "three documented attempts to reach a student representative regarding absences".
Add attendance requirements for earning the .5 credit - i.e. 80% attendance at meetings.
Add "a list of interview questions will be sent to each applicant before the interview".

Ms. Kohr and Ms. Marting will meet with Student Representative Nguyen to review and update the procedure and application. The updated draft procedure and application will be sent to the Board for review.

To advertise the opening, information will be sent and publicized to:

Counselors
Advisory
Leadership class
Coaches
Facebook
Website

3. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the work session.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the work session at 5:28 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, March 28, 2023

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
****************************************************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Larson

E. Land Recognition - Director Larson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the March 28, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. April Live Campaign - Update

D. Directors' Reports

E. Legislative Update

5. Consent Agenda

A. Approval of Minutes from the March 16, 2023 Special Board Meeting

B. Approval of Minutes from the March 14, 2023 Regular Board Meeting

C. Approval of Minutes from the March 11, 2023 Special Saturday Board Meeting

D. Approval of Minutes from the March 10, 2023 Special Board Meeting

E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

6. Board Discussion

A. BOD Priorities Document - Cont. Discussion

B. BOD Budget Priorities - Cont. Discussion

7. Questions Only - Presentations

A. Financial Forecast - 22-23

B. Enrollment Report - March 2023

C. Grants - Quarterly Report

D. Monthly Budget Status Report - February 2023

E. Early Warning Indicators

F. Expansion of CTE Options

G. Dual Credits

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of 2023 FIRST Robotics Competition PNW Championship

C. Approval of Four New CTE Classes

D. Approval of Asset Preservation Plan

E. Approval of Resolution No. 928 - Appointment of YJ Construction LLC for the Showalter Middle School Kitchen Remodel - Phase 2

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 6:30 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

Director Hoover

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Borishade

Deborah Kohr

Jeff Baker

Veronica Birdsong

Community Member

Liliana Cardenas

Allison Deno

Angela Meyer

Joe Camacho

Hsian-Yu Kuo

Carrie Marting

Duane Meyer

Courtney Martinez

Aaron Draganov

D. Welcome Message - Director Larson

Director Larson shared the Community Agreements.

E. Land Recognition - Director Larson

Director Larson conducted the land acknowledgment.

F. Flag Salute

Director Larson led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the March 28, 2023 Regular Board Meeting

Director Morris made a motion to approve the agenda of the March 28, 2023 Board meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

Director Larson called for public comments.

There were no public comments.

4. Reports

A. Student Representatives Report

Student Representative Nguyen shared several updates. This month, the whole team including the Sound Discipline team, reviewed data, by race, school, and grade, and discussed recommendations to move forward. Recommendations included how do we define discipline and how could we take away from the data and what are the disproportionalities. The Foster High School Race and Equity team is starting to meet again. The team is student-oriented and an instructor. We are trying to find someone to lead the Instagram page and recruit more students to join in. We are also trying to create a pipeline from middle school to high school in hopes to have more consistent participation from students. In Environmental Science, we're having a group of students talk about and plan more trips. One of them the is the Thursday celebration at Foster High School. Additionally, three (3) other programs include Seward Park, U.W. Arboretum and another place, which would be in place of Camp Osprey. students will pair up with a group of older students and will lead a bunch of activities throughout the alternatives. All students are excited about these opportunities. The Foster High School team won 2nd place at the Northwest Regional. This is an Environmental Schience competition. They also placed 2nd overall.

B. Superintendent Report

Dr. Borishade shared several updates. District MTSS Team met and based on conversations from 2021-2022, the focus has been on Tukwila Elementary School. A Reading Tiered Fidelity Inventory known as R-TFI was facilitated with a team at Tukwila where they reviewed 21 indicators that focused on the implementation of Tier 1 Reading Components and determined 2 areas to prioritize now and going into the 2023 school year:

1.4 The school has a comprehensive Tier 1 reading assessment system and personnel to support the system

1.14 Teachers provide intentional and differentiated Tier 1 instruction with speaks to High Quality 1st Instruction

GLAD Training

Accreditation – There are 30 standards that principals have been asked to rate from Level 1 to 4; 4 being at the highest level of implementation. Now staff have been asked to rate the same standards and provide evidence of their rating. This is all being done in preparation of the on site visit that will happen on April 26, 2023. COGNIA is scheduled to visit Foster, Showalter and Thorndyke with a possibility that a visit will happen at the other schools. This information has been shared with staff via the weekly bulletin.

CABE – A team from TSD attended the California Association for Bilingual Education. Some of the workshops participants attended include:

Comprehensive View of Critical Literacy/Biliteracy Development for Multilingual Students
There was a discussion on the Science of Reading and the missing components which included
- Background knowledge
- Critical thinking
- Critical listening, speaking and writing
- Metalanguage and translanguaings

Which lead to the questions:

Is decoding and language comprehension enough for creating meaning?
Is reading comprehension bound to the words on the page

Take away: Every child comes to know based on experience (asset based mindset).

There were a lot of take-aways from CABE. There will be a presentation to follow in May, 2023.

Dual Language Program: There were a total of 32 applications for 22 slots. A lottery was facilitated and students have been selected. A teacher has been identified. There will be a ribbon cutting in honor of the inaugural Dual Language Program.

Math Pilot: Curriculum Council met and decided that it is best to continue with the pilot. Curriculum Council wants to provide parents with an opportunity to learn about the pilot and provide feedback through Community Cafes. Dr. Deno and her team are working on making this happen in April.

SIP Progress Monitoring – Principals had an opportunity to share where their respective schools are in relation to the School Improvement Plans that were presented in December 2022 and February 2023. Our leaders and the staff at their respective schools have worked hard at meeting the goals that teachers established with students at the beginning of the year as it relates to Academics, SEL, and Race and Equity. Schools celebrated student success with a student recognition assembly. Award medals were presented to students who improved by 10 points in iReady on either reading or math and a principals medal if they reached 25 points in either subject. Students, staff, families, and administrators are excited about the growth. There will be a 100-point challenge for our scholars that the principals are working on and the goal is to continue working with all students and recognize the scholars who grow a total of 100 points from September to June.

Professional Development – Math professional development has been listed in the School Plan for the high school and PD has been provided.

SBA: The window opened March 6, 2023; all schools have had training.

Champions – Each of the schools has a cart of 40 laptops for the students in the after-school so that students can work on iReady. Champions staff have been trained and are excited about supporting students academic and social-emotional development.

BERC – The BERC group is in the process of completing a program evaluation. They’ve interviewed site directors, myself, and parents and they have been asked to interview students. They will be providing an update by mid-May 2023

Teaching and Learning continue to meet with a team of teachers regarding curriculum and instruction. The team has considered the profile of our scholars in TSD and used Guiding Principles for Dual Language Education to develop Guiding Principles for the work that will be done in identifying high-leverage strategies for teaching and learning. They’ve read The Opportunity Myth, Unleashing the Power of Best First Instruction and Antiracism and Universal Design for Learning: Building Expressways to Success as research in planning for the identifying progression standards and a scope and sequence for the work to be done as it relates to the profile of our scholars in TSD. The next meeting is scheduled for April 11th to continue the work.

PSESD – There will be additional Race and Equity Training tomorrow from 4:30 pm to 7:00 pm here in the board room.

Afghan Refugee Support to Schools

OSPI sent an approval notification on 2/28. Amount of award - $70,000.
Classes for parents to get students ready for Kindergarten
After-school tutors for students who speak Dari or Pashto at the secondary level.
Training for staff on working specifically with Afghan refugees

HOPE Team/Sound Discipline - Open Houses for the 2023-2024 school year have been decided and shared.

C. April Live Campaign - Update

The April Live Campaign is an opportunity for the Board of Directors to meet with community members to provide information in regard to running for a Board Director position, and to hear from the community as to any barriers that interfere with that possibility.

Dr. Herndon will be meeting with PSESD on April 10th to discuss next steps.

D. Directors' Reports

Director Morris reported on attending the CTE meeting and the Choir concert. She also attended the Disney production and the robotics presentation and competition.

Director Bolerjack reported on her and Director Morris completed all of the coffee and pastry rounds for all buildings. She shared that it was well received at each building. She shared that she is listening to a new podcast "Sold a Story" and it is excellent.

Director Larson reported on a shared experience in the robotics program. OSPI came out with their financial evaluations of districts. We are one of the districts in the financial warning category due to low enrollment, fund balance, etc. As we go into our budget season this year, we will need to pay close attention to balancing our expenditures with our revenues. We really need to get a handle on the finances as we go forward. Director Larson reported on attending the Northwest Conference on Computers in Education along with several of our CCL teachers.. The focus was on how to introduce coding into elementary schools. We offer computer science at the high school, however, there are not a lot of students taking it. Their approach is if we can get students enthusiastic about it at the elementary school, then we can build up. They also received the Boot Up grant from Amazon which provides training to the staff on how to incorporate coding into their instructional time. It has been quite successful as seen at Cascade View and the robotics classes. The students are vastly more capable of coding than they used to be. The FHS robotics class will be participating in two competitions this year. Director Larson reported on attending the Washington Education Research Association conference. They had a couple of sessions on co-teaching in elementary schools, specifically on Special Education. Snoqualmie Valley School District staff presented on the topic.

E. Legislative Update

Director Larson shared several legislative updates. (Report Attached)

The legislature came out with its capital budgets. Unfortunately, our project, PAC remodel, did not make the list. The current revenue forecast, which is what the state thinks they will be getting in revenue, decreased by $500M. The Capital Gains tax was upheld and is deemed constitutional and that injects $500M into the budget.

The mandatory elementary recess bill passed. Starting in 2024-2025, 30 minutes of recess time will be mandatory for elementary students.

The special education bills are still being discussed. The Senate bill will give us more funding.

5. Consent Agenda

A. Approval of Minutes from the March 16, 2023 Special Board Meeting

B. Approval of Minutes from the March 14, 2023 Regular Board Meeting

C. Approval of Minutes from the March 11, 2023 Special Saturday Board Meeting

D. Approval of Minutes from the March 10, 2023 Special Board Meeting

E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

Director Morris made a motion to approve the consent agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. BOD Priorities Document - Cont. Discussion

This document is a list of all the items that the Board has requested for reports, or discussions. There are also required reports per Board policies. The policies listed need to be reviewed as to relevance for reports. Director Larson and Director Morris will review the policies listed and make notes for changes and additional Board discussion.

Director Bolerjack requested the Land Acknowledgement is added to the next agenda under Board Discussion. Director Larson requested the Board Director Recruiting is as a topic under Board Discussion for the next few meetings.

B. BOD Budget Priorities - Cont. Discussion

Director Larson review the updated graphic of the Board Budget priorities.

Director Morris requested if there was a way to umbrella the areas on the graphic. Director Bolerjack would like more connection points, i.e. arrows, etc. Director Larson will update and send it out.

Director Larson reviewed the updated budget priorities, including reiterating the need for a plan, with an implementation timeline on items, i.e. art, Avid for all schools, profile of a graduate, etc. The plans can be two to three years out.

Director Morris shared her priority areas.

Director Bolerjack shared the idea of the health clinic in the high school. This is a missing piece for our students. Director Larson requested Director Bolerjack to update the document with her thoughts. Dr. Borishade requested an exploratory committee to flesh out a health clinic at the high school and report back to the Board with results. Director Bolerjack agreed.

Dr. Borishade requested if there were 2 - 5 areas of focus. Director Larson shared that a lot of these are happening now and will continue. Dr. Borishade shared that she wanted all of us to remain mindful of our budget and funding moving forward in the budget process.

Director Larson shared that there was still too much "jargon" included in the document. He recommended that edits are made to simplify the document. Additionally, he recommended reaching out to other groups, i.e. PTA, Parent Advisory Committee, etc.

7. Questions Only - Presentations

A. Financial Forecast - 22-23

B. Enrollment Report - March 2023

C. Grants - Quarterly Report

D. Monthly Budget Status Report - February 2023

Director Larson requested that expenditures compared to revenues is added to the monthly budget status report.

E. Early Warning Indicators

Diretor Bolerjack asked how did the pandemic effect this? According to the data, it looks as though it never happened in attendance or our scores. Our attendance has gone done, after the pandemic, where we would of thought our attendance would have gone down during the pandemic and then come back up when we came back to in-person learning. Mr. Baker replied during the pandemic there were students at home doing distance learning. The attendance requirements during that time was to turn on the computer and be engaged. It was a shorter amount of time, ie. two hour period. Attendance during the pandemic was higher than in-person learning.

F. Expansion of CTE Options

G. Dual Credits

Director Larson asked if students had to pay for the AP tests. Mr. Baker shared that the district pays for the tests.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Morris made a motion to approve the Human Resources Staffing Report.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of 2023 FIRST Robotics Competition PNW Championship

Director Morris made a motion to approve the 2023 FIRST Robotics Competition PNW Championship Travel Request.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Four New CTE Classes

Director Morris made a motion to approve the addition of four (4) new CTE classes.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Asset Preservation Plan

Director Morris made a motion to approve the Asset Preservation Plan.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 928 - Appointment of YJ Construction LLC for the Showalter Middle School Kitchen Remodel - Phase 2

Director Morris made a motion to approve Resolution No. 928 - Appointment of YJ Construction LLC for the Showalter Middle School Kitchen Remodel - Phase 2.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

Director Larson called for public comments.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the regular Board meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 8:02 p.m.

March 16, 2023

Recording

Agenda

Thursday, March 16, 2023

Special Board Meeting via Zoom and In-Person (3:30 p.m.)

Meeting Begins: 3:30 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Board Discussion - Promoting Upcoming School Board Member Filing Deadline (May)

4. Action Item

A. Vote for District 3 Board Director

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:41 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Stanley J.

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Board Discussion - Promoting Upcoming School Board Member Filing Deadline (May)

Director Larson provided an overview of the process. In 2023, there will be elections for 4 of the 5 Board Director positions. Directors Morris and Bolerjack are not running again, which opens District 2 and District 4. Anyone who wants to get on the ballot will need to file by May 19th. We need to make sure that the district is communicated the word out early, especially for districts 2 and 4. We had a suggestion from our R&E trainers, to include in announcements, an invitation encouraging people of color to apply. This would help to get the Board to be more representative of our community and students. We also need to include information on how interested people can ask questions about the position, etc.

President Hoover shared several additional ideas for reaching our community:

Engage in a live campaign with the hope to find additional understanding of why people do not want to run.
Attend PTA meetings
Meet the community where they are
Connect with Tukwila Children's Foundation
Social Media - District Team to promote the message
Attend Parent Advisory Group

Dr. Herndon shared that staff is currently working on a flyer/postcard to send out the community which will advertise the open positions. The Board requested the opportunity to preview the postcard before it is mailed out.

Dr. Herndon shared that he would connect with John Welch for assistance with live campaign, which will be held in April.

The Board of Directors requested the April Campaign Update is added to the March 28th Board Meeting Agenda.

4. Action Item

A. Vote for District 3 Board Director

Director Larson made a motion to appoint B. Berger as District 3 Board Director.

Director Morris seconded the motion.

President Hoover called for a Roll Call vote:

Director Morris - Yes

Director Larson - Yes

President Hoover - No

Director Bolerjack - No

The vote was not unanimous. The motion was not approved.

Director Larson shared that this position has been vacant for almost one year. In looking at the policy, this does require three (3) Board Directors to approve the appointment. As this position was not filled within the 90-day time period, PSESD provided two (2) extensions. If this motion is not approved, then the PSESD will step back in and provide additional guidance. Director Larson shared that he would be voting in favor of this appointment. He shared that although we had only one (1) candidate for interviewing, they had really strong points. She is bilingual (Spanish), comes from a multi-racial family, and has an educational background. Prior to her career at Boeing, she completed her Bachelors degree and taught in Kent School District. She is on the Equity and Diversity Committee at Boeing, and is passionate about education. She has two students who will be attending TSD next year, and is involved in the community. In addition she has experience in project management. Director Larson shared that he believes she would be a great addition to the Board with all of the strengths she brings. Director Larson shared that he would be voting in favor for her appointment.

Director Morris shared that she agrees with all of Director Larson's statements. Director Morris shared that she would be voting in favor of her appointment.

President Hoover and Director Bolerjack made the following statement:

This statement represents, in part, the feelings and opinions of Directors Bolerjack and Hoover and isn't reflective of the Board as a whole. First I want to thank Ms. Berger for taking the time to go through this appointment process. Coming before the Board for what is essentially a job interview took courage. I also want to thank you for your willingness to step into leadership and serve the Tukwila community. As you know from your decade living here, Tukwila is a special community with so much radiant culture and brilliance. The role of the school Board is to set policy and budget priorities that reflect, amplify and lift the voices and experiences of the community to ensure that every student and staff member feels a sense of connectedness, belonging, and safety in our schools. Those three things are foundational to academic growth. It is also our responsibility, in our commitment to racial equity, to ensure that every single child and youth's many identities are reflected in their teachers, administrators, volunteers, and policymakers. For the last several years, the school Board has looked and operated from a very white-dominant lens. We've at times fumbled over ourselves while we make mistakes and continue to ask for the community's trust and grace. We recognize the privilege it is to be in a position of power. To have the time to tend to the responsibilities necessary of an effective school board member. We have committed to honoring the many identities by working together over the coming months to understand more deeply the barriers that keep interested individuals from joining the school Board. It is our hope to usher in a board that doesn't just speak on behalf of communities of color but speaks from communities of color. We don't often get the opportunity like this one, to make a decision on behalf of the voters of Tukwila and those unable to vote. When asked about the Board's role in leading for racial equity you spoke to the importance of leading by example and taking opportunities to influence diverse selection. Today we are presented with an opportunity to stand in our commitment by voting in a way that honors our work with concrete action, rather than reinforcing the historic and systemic centering of white voices in decision-making spaces. This was to be a temporary position (7 months) that would be up for election in November. Rather than bring someone on temporarily, our hope is to lift up and encourage a diverse slate of candidates for the community to select from that offers a greater representation of our students. For all of these reasons stated above, we are deciding to vote no on this appointment. Brenda, we want to be clear this has nothing to do with you. It is clear that you're passionate about serving those around you, you're willing to do the work, and you've got the perspective of both an educator and parent. This decision today is a reflection of our Board's failure to more effectively outreach to and engage a broader audience within our district. As well as, affirming our commitment and promise to the community in making our Board more reflective of the students we serve. It is our hope that you still choose to offer your skills, experience, and passion to serve and further the district's mission and effectiveness. We hope and ask that you help us in our work over these next months and beyond. Work alongside us and the community to make the Tukwila School Board an authentic mirror of the student population it serves.

5. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 4:05 p.m.

March 14, 2023

Recording

Agenda

Tuesday, March 14, 2023

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila Elementary School - Library
5939 S. 149th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Larson

E. Land Recognition - Director Larson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the March 14, 2023 Regular Board Meeting

3. Host School Welcome

A. Host School Wecome - Tukwila Elementary School

4. Public Comment

A. Public Comment

5. Reports

A. Race & Equity Update

B. Health Updates

C. Legislative Report

6. Consent Agenda

A. Approval of Minutes from the February 28, 2023 Regular Board Meeting

B. Approval of Minutes from the February 28, 2023 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)

7. Board Discussion

A. Board Directors - Division of Duties

8. Questions Only - Presentations

A. Early Learning

B. Food Services Update

9. Presentations

A. Budget Process Preview - 2023-2024

10. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of the Purchase

B. Approval of Safety and Inclusion Task Force Extension

C. Approval of Policy No. 2401 - Financial Education Mastery-Based Learning and Credit

11. Public Comment

A. Public Comment

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Board Directors Absent:

Director Bolerjack

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

President Hoover welcomed guests:

Guests:

Dr. Flip Herndon

Deborah Kohr

Angela Meyer

Community Member

Dalton Rockwell

Duane Meyer

Lenny

Terra Dupont

Grace Saturino

Brenda Bergman

Joe Camacho

Courtney Martinez

Hsianyu Kuo

Karen

John and Peggy Munns

Lynesha Wells

Thomas Merritt

Hani Nur

Marcy Rice

Trevor Watt

Jennifer Jones

Jeff Baker

Allison Deno

Veronica Birdsong

Aaron Draganov

Carrie Marting

Brenda Berger

D. Welcome Message - Director Larson

Director Larson shared the Community Agreements.

E. Land Recognition - Director Larson

Director Larson conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the March 14, 2023 Regular Board Meeting

Director Larson made a motion to approve the agenda for the March 14, 2023 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Host School Welcome

A. Host School Welcome

Ms. Huni Nur, Principal welcomed the Board of Directors. Ms. Marcy Rice, Teacher, introduced students who presented on their robotic projects and on being a morning annoucer at school. Ms. Nur shared i-Ready growth for reading and Math as well as staff growth with the Four Pivots book study.

4. Public Comment

A. Public Comment

President Hoover called for public comments.

There were no public comments.

5. Reports

A. Race & Equity Update

Dr. Herndon shared several updates. The District Race and Equity Committee met to discuss District Discipline Data. Each of the buildings are meeting to discuss how they want to address the discipline data within their buildings and how they want to track it. There have been some conversations and presentations in the past about that, so it's nice that the buildings are each tackling this and discussing how they feel the best approach is going to happen. This will involve working with both their Race and Equity and HOPE teams. The Culturally Responsive Leadership Training will be happening sometime in May. We are currently working with PSESD in regard to logistics. Once those are finalized, a memo will go out to the Board. There are three school teams interested in going. Additionally, PSESD is also sponsoring some additional professional development opportunities through the National Equity Project, that will involve a broader audience. This may be virtual and/or in person at PSESD. One date will be in June and two dates in August. Lastly, he will be meeting with PSESD to discuss our progress and future sessions.

B. Health Updates

Dr. Herndon shared a couple of updates. The first week in March we had an uptick of COVID cases. Transmissions were seen in Cascade View and Thorndkye. The cases were reported to Public Health. Cases have decreased since then and we are back to three to four cases per school each week. Washington DOH COVID test distribution program will end on May 11th. Federally supplied COVID tests will remain available until supplies last. We will send out information to families so families can get their free test kits. The big smiles dental program is scheduled for April 14th at Showalter Middle School. There will be a communication going out to our families regarding this event.

C. Legislative Report

Dave Larson shared several legislative updates. Report attached.

The Senate and the House have bills extending the mandatory recess times. The bills would require us to move from 15 minutes to 30 or 45 minutes for recess. At this time, it looks as though the bills will pass. If passed, the extended recess would begin in the 24-25 school year.

There are several bills that have died:

HB 1118 - School Bus Safety
SB 5059 - Pre-Judgement Interest
HB 12344 Raise local levy lid
SB 5024 - Parent's Bill of Rights

SB 5311 - Funding of Special Education, in 23-24. This bill increases the multiplier, which is how much funding is received for each special education student.

SB 5617 - Expand course equivalencies for Skills Center course to cover some basic core high school courses.

HB 1732 - Set IPD calculation to the previous year, instead of future projected. This would change how we calculate the inflation factor for salaries. This bill has already passed in the House and is sitting in the Senate.

HB 1550 - Transitional Kindergarten - This would fund a new program for early learning students who do not have access to an existing early learning program.

SB 5031 - Pay Special Education Safety Net dollars quarterly rather than annually.

AB 5462 - Inclusive Learning standards for LGBTQ people

6. Consent Agenda

A. Approval of Minutes from the January 24, 2023 Regular Board Meeting

B. Approval of Minutes from the January 24, 2023 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)

Director Larson made a motion to approve the consent agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. Division of Duties

Dr. Herndon shared his thoughts on the division of duties:

Director Morris - Attend Board Agenda Review Meetings

Director Bolerjack - Communication Lead - Respond to emails, etc.

Vice President Larson - Runs the Board Meetings as Vice President

These duties would be temporary and would not require any reorganization of the Board.

8. Questions Only - Presentations

A. Early Learning

B. Food Services Update

9. Presentations

A. Budget Process Preview - 2023-2024

Veronica Birdsong, CFO, shared a timeline for the 2023-2024 budget process.

10. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of the Purchase of New Desktop Computers - Elementary School's Creative Learning Labs

Director Larson made a motion to approve the purchase of new desktop computers for the Elementary School's Creative Learning Labs.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Safety and Inclusion Task Force Extension

Director Larson made a motion to approve the Safety and Inclusion Task Force Extension request.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Policy No. 2401 - Financial Education Mastery-Based Learning and Credit

Director Larson made a motion to approve Policy No. 2401.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment

President Hoover called for public comments.

There were no public comments.

12. Executive Session

There were no topics for Executive Session.

13. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 7:28 p.m.

March 11, 2023

Recording

Agenda

Saturday, March 11, 2023

Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)

Meeting Begins: 8:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Race and Equity - Continuing

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 8:00 a.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Morris

Diretor Bolerjack

Board Directors Absent:

President Hoover

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Dr. Rachelle Rogers-Ard

Dr. Christopher B. Knaus

2. Action Item

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Race and Equity - Continuing

Dr. Rogers-Ard and Dr. Knaus continued the Race and Equity training and discussions.

4. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the Special Saturday Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 10:18 a.m.

March 10, 2023

Recording

Agenda

Friday, March 10, 2023

Special Board Meeting via Zoom and In-Person (3:30 p.m.)

Meeting Begins: 3:30 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. District 3 - Director Interview

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 3:30 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Brenda Berger

2. Action Item

A. Approval of Agenda

Director Larson requested an amendment to the agenda - Addition of an Executive Session - To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h).

Director Bolerjack made a motion to approve the agenda as amended.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. District 3 - Director Interview

The Board of Directors conducted the interview of Brenda Berger for the Director District 3 open position.

4. Executive Session

A. Executive Session - To review the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h).

Director Larson recessed the meeting to Executive Session at 4:11 p.m. for approximately 10 minutes to review the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h). .

Director Larson came out of Executive Session at 4:30 p.m. and extended the Executive Session for an additional 15 minutes.

Director Larson called the regular meeting back to order at 4:38 p.m. There was no action.

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Morris

Director Bolerjack

President Hoover

Board Directors Absent:

None

5. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 4:44 p.m.

February 28, 2023

Board Work Session

Recording

Agenda

Tuesday, February 28, 2023

Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Board Budget Priorities

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 5:01 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

Carlee Hoover

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Samuel Fiapito

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Jeff Baker

Veronica Birdsong

Allison Deno

Aaron Draganov

Carrrie Marting

Dr. Borishade

Jennifer Jones

2. Presentations

A. Board Budget Priorities

Ms. Birdsong, Chief Financial Officer, provided a brief history and overview. This document was first brought to the Board in January 2023. The purpose of this meeting is to request ranking of listed items on the document.

Director Larson suggested that we start with "high" and "low" priority items, as well as list items that should be removed.

Ms. Birdsong would like to add a "funding" column that would list the source of funding.

Remove

School Lunch Standards

Hi-Cap curriculum

Creative Learning Labs

ADD:

Facilities Plan - 5-10 year

Financial Education policy - plan to implement state standards

Portrait of a Graduate - developing what skills we want our students to have once graduated, beyond academics, i.e. social-emotional,

High Priority

Financial stability

Dual language

Social-emotional learning - need to emphasize staff - i.e. vice principals

Mental health support - we have social workers and counselors.

R&E work

Parent Counsel - combine family and community engagement with community/parent counsel

Academic Acceleration Program

Arts - suggestions given, plan needs to be created

High-quality pre-K - plan needed

Avid plan for all school

Onboarding staff - ADD -Retaining staff

More after-school supports - tutoring centers, evening drop-in, etc.

More classroom support

Sports between elementaries - keep - Social-Emotional Learning? Arts? Community engagement column?

Low Priority

None given

Asks:

Master schedule of after-school programs
Health Clinic in High School
Add Funding column

Director Larson and Director Morris will meet and prioritize budget items. Once the final draft is completed, the document will be submitted to the Board for review and approval.

3. Adjourn

A. Adjourn

Director Larson adjourned the meeting at 5:42 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, February 28, 2023

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Larson

E. Land Recognition - Director Larson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the February 28, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Safety and Inclusion Task Force - Update

C. Superintendent Report

D. Directors' Reports

E. Legislative Update

5. Consent Agenda

A. Approval of Minutes from the February 14, 2023 Regular Board Meeting

B. Approval of Minutes from the February 11, 2023 Special Saturday Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

6. Board Discussion

A. Agenda Setting Meetings / LOA

7. Questions Only - Presentations

A. Financial Forecast - 22-23

B. Enrollment Report - February 2023

C. Monthly Budget Status Report - January 2023

8. Presentations

A. Discipline Data and Behaviorist Update

9. Action Items

A. Approval of Policies No. 1220 and 1225

B. Approval of Overnight Field Trip Request

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 6:00 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Bolerjack

Director Morris

President Hoover

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Jeff Baker

Carrie Marting

Dr. Borishade

Duane Meyer

Aaron Draganov

Monica Schell

Jennifer Jones

Joe Camacho

Anonymous

Grace Saturnino

Tracy Robnett

Courtney Martinez

D. Welcome Message - Director Larson

Director Larson shared the Community Agreements.

E. Land Recognition - Director Larson

Director Larson conducted the Land Acknowledgement.

F. Flag Salute

Director Larson led the room with the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the February 28, 2023 Regular Board Meeting

Director Morris made a motion to approve the agenda for the February 28, 2023 Board meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

Director Larson called for public comments.

There were no public comments.

4. Reports

A. Student Representatives Report

Jr. Student Representative Nguyen reported on attending the Legislative Day on the Hill. It was a lot of good information and a great experience. We will work on disseminating information to share out.

B. Safety and Inclusion Task Force - Update

Monica Schell, Co-Chair provided an update. The task force meets twice a month. There are currently sixteen members, and between four - eight participant who attend each meeting. Due to conflicting schedules and work load, it is difficult to get all sixteen members in attendance. The group has created their goals, and finalized the vision statement, which is to reduce instances of sexual assault and improve reporting pathways to better support survivors. We strive to serve our community by creating a culture of consent and safety where young people understand their rights. The group has reviewed several current policies and procedures. Most recently, they completed a review of Policy and Procedure No. 3205 - Sexual Harassment of Students Prohibited. These documents detail the TItle IX procedure. The group discussed policy several changes to both documents. The changes suggested are to better support survivors and be more inline with best practices and sexual assault prevention. Additionally, the group discussed revamping Title IX "Know your Rights" posters. These would be posted around the high school so students understand their rights.

The next goal is to have listening sessions with students. The goal is to hear directly from students as to what they notice in schools and what recommendations they have to better prevent and respond to instances of sexual assault, harassment and gender-based harm.

We also have a goal to create and distribute a survey for professional staff within the Tukwila School District. Questions would include what supports staff need, recommendations for the district and what practices are currently in place.

At this time, all of our project are still in the beginning of the planning stages and currently have zero deliverables as of today. Most of our time has been spent reviewing materials and discussing recommendations of changes. Due to this information, we would like to request a six or twelve month extension. This would allow the task force to meet their goals and submit deliverables to the Board.

The Board requested the task force to submit a formal request for an extension at the March 14, 2023 meeting for review and approval.

C. Superintendent Report

Dr. Herndon reported on several items. He has joined the Title IX task force to help support the work, as well as students and staff. He agrees with the extension of the timeline and shared that there are additional things that we can do to help support that work that don't require Board approval, i.e update to posters, etc.

We did receive an application for the vacant Board position and we did close out the listing. This candidate learned of the opportunity via the postcard that was mailed out. This is something that should be added to our policy so we can continue to send out postcards for different open positions or information that we want to get out to the community. We can also include a QR code which when scanned, send them to our website which translates the information to various languages. For the director interview, we will be following the policy regarding the timeline for the interview process, appointment, etc. We will send out a confirmation of the timeline.

There have been several celebrations this month. There have been several celebrating Black History Month, as well as student growth in our schools. There have been some great opportunities for students to showcase their academic improvement. As discussed previously, this isn't about hitting the grade level, it is about showing their improvement throughout the school year. It has been well received by students who are very excited about their growth and improved skills.

The Race and Equity training for our Administrators has been rescheduled due to illness. We are currently looking at rescheduling the training for some time in May.

D. Directors' Reports

Director Morris reported on attending the CTE open house. It was very well presented. She also visited a couple of our schools.

Director Bolerjack reported on attending the CTE open house, which was great! She and Director Morris have been taking coffee and snacks to schools on behalf of the Board. They have also visited Transportation and the Service Center. She reported on giving time / extra support to students who are living in a temporary shelter at Riverton Park and will continue to help so students can be successful in school.

Director Larson reported on attending the CTE open house. There was a good amount of parents in attendance with their middle school students. The teachers did a great job of selling their programs. At the previous meeting, we had discussed after-school programs, in particular, for elementary students. We have a lot of after-school programs available and it would be helpful to have a master schedule created to help keep track of when each program is happening. He reported on attending Day on the Hill to chat and lobby for full funding for Special Education and Transportation.

President Hoover reported that she and her partner are new parents. She reported meeting with Dr. Herndon and some members of the PSESD Board and Superintendent on how to increase our stewardship and engagement with the community. They will reconnect in April/May to discuss what a really strong Board Community Engagement plan would look like.

E. Legislative Update

Director Larson provided a legislative update (report attached).

There is a Senate Bill and a House Bill in regard to Special Education funding. HB 1436 funding over 4 years moves multiplier 1.0075 to 1.059 (5.1%, need is 25%), removes 13.5% cap over 4 years. This bill has been modified to now it is almost zero funding. SB 5311 funding in 23-24, moves multiplier 1.0075 to 1.2 (19%), moves 13.5% to 15% cap. The Senate bill is better as it will keep the cap but moves it up to 15%. The multiplier moves it up to 19% even though we need it at 35%.

There are also two (2) bills for Transportation funding. SB 5174 – Increase funding for transportation to cover Special Ed and McKenney Vento students, and creates a safety net fund that must be applied for, to cover these costs. Continue to study replacing the whole transportation funding system. HB 1248 – Increase funding for transportation, safety net same as Senate version.

Senate Bill 5059 - Pre-judgement interest has died.

Senate Bill 5048 - Eliminates college in high school exam fees. If passed the state would pick up the fee for the exam which would eliminate a barrier for students. Central WA has a program that many districts use.

5. Consent Agenda

A. Approval of Minutes from the February 14, 2023 Regular Board Meeting

B. Approval of Minutes from the February 11, 2023 Special Saturday Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

Director Bolerjack made a motion to approve the consent agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Agenda Setting Meetings / LOA

As President Hoover will be on a leave of absence for six (6) weeks, we will need to adjust the division of duties.

Duties include:

Run the Board meetings
Board Agenda Review Meetings
Responding to emails that come to the Board
Be available to respond to other issues that may come up

The Vice President usually runs the Board meetings in absence of the President.

Director Larson shared two (2) options:

Director Larson will resign as Vice President and nominate another Board Director
Divide the duties among the Board Directors

Director Larson prefers to resign and elect Director Bolerjack as Vice President.

With this in mind, there will need to be a reorganization of the Board at the March 14th meeting. Director Morris has volunteered to attend the Board Agenda Review meetings.

7. Questions Only - Presentations

A. Financial Forecast - 22-23

Director Larson asked if have there been any ideas of where we might start to look for an additional $600K to increase our fund balance? Ms. Birdsong shared that the only way we could do that would be to freeze BEA spending.

B. Enrollment Report - February 2023

The enrollment forecast and enrollment plan will be presented at the March 28th Board meeting.

C. Monthly Budget Status Report - January 2023

8. Presentations

A. Discipline Data and Behaviorist Update

Dr. Borishade presented a systems approach to discipline. (Presentation attached)

9. Action Items

A. Approval of Policies 1220 and 1225

Director Morris made a motion to approve Policies No. 1220 and 1225.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Overnight Field Trip - FCCLA State Leadership Conference - Wenatchee - March 14-17, 2023

Director Morris made a motion to approve Overnight Field Trip - FCCLA State Leadership Conference - Wenatchee - March 14-17, 2023.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Bolerjack requested a review of the field trip policy, specifically for the adequate ratio of chaperones.

10. Public Comment

A. Public Comment Protocol

Director Larson called for Public Comments.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 7:33 p.m.

February 14, 2023

Recording

Agenda

Tuesday, February 14, 2023

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
********************************************************************************
Virtual Meeting via Zoom and In-Person
Thorndyke Elementary School - Library
4415 S. 150th Street
Tukwila, WA 98188

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Hoover

E. Land Recognition - Director Hoover

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the February 14, 2023 Regular Board Meeting

3. Host School Welcome

A. Host School Wecome - Thorndyke Elementary School

4. Public Comment

A. Public Comment

5. Reports

A. Race & Equity Update

B. Health Updates

C. Legislative Report

6. Consent Agenda

A. Approval of Minutes from the January 24, 2023 Regular Board Meeting

B. Approval of Minutes from the January 24, 2023 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)

7. Board Discussion

8. Questions Only - Presentations

A. i-Ready - Second Diagnostic

B. Second Review of Policy No. 2401

C. Review of Policies No. 1220, 1225

D. Road Map Improvement Collaborative - Update

9. Presentations

A. Dual Language Update

B. ELL

10. Action Items

A. Approval of Policy No. 3117

B. Approval of Human Resources Staffing Report

C. Approval of Resoltuion No. 927 - Interfund Loan

11. Public Comment

A. Public Comment

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 6:30 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Morris

Director Bolerjack

President Hoover

Board Directors Absent:

None

Student Representatives Present:

Sam Fiapito

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

Director Larson welcomed Guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Dr. Borishade

Carrie Marting

Aaron Draganov

Jennifer Jones

Allison Deno

Community Member

Veronica Birdsong

Courtney Martinez

Dr. Fremstad

Hani Nur

Kyla Crawford

Jeff Kaufman

Kimberly Goodman

Jeff Baker

Duane Meyers

Brittany Larocca

Michael Croyle

SeAnne Sivly

D. Welcome Message - Director Hoover

Director Larson shared the Welcome Agreements.

E. Land Recognition - Director Hoover

Director Larson conducted the Land Acknowledgement.

F. Flag Salute

The Pledge of Allegiance was not conducted.

2. Approval of Agenda

A. Approval of the Agenda for the February 14, 2023 Regular Board Meeting

Director Morris made a motion to approve the agenda for the February 14, 2023 Regular Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Host School Welcome

Mr. Michael Croyle, Principal, welcomed the Board of Directors. Mr. Croyle started by honoring Black History Month with a quotation from Rita Pierson.

Mr. Croyle shared a presentation. We are proud of our growth in i-Ready. From January 2022 to January 2023, we have a 16% increase in our last diagnostic. We are aware that there is a dip in first grade. We have been working with our MTSS team and interventionists to address this and looking at the priorities outlined in the SIP plan to address the basic foundational skills which will be important for our students who are growing and moving up into the later grades. We are really putting a strong emphasis on those priorities. Team Read will be starting in March and will prioritize students who are showing the least amount of growth.

Ms. Sivly, Math Interventionist, and Ms. Larocca, Reading Interventionist, presented on i-Ready accomplishments and awards. We are proud of our students who have made 10 points or more of growth in i-Ready Math and Reading as well as students who have made the goal of 25 points. Our plan is to award the students with certificates at our student of the month assembly, which is Friday, February 24th at 12:45 p.m. The goal this year is for all students to achieve 25 points of growth. A lot of our students have already reached that goal and we are very proud of them. Ms. Larocca shared that she is the site coordinator of Team Read. We will be starting this program in March. We will start training next week. We have selected 10 high school students that will come in for their coaching. Twenty-five students have been selected that are below grade level in reading. We will be using various programs, i.e. RAZ kids, etc. We are using the benchmark assessment to see where they students are at and then collect data twice a week throughout the program. This is an after school program, twice a week, from 3:30 p.m. to 4:30 p.m.

Mr. Kaufman & Ms. Goodman presented on the mood meter art project, which was a collaboration between art, Social Emotional Learning, and the 5th-grade students. The artist studied during this project was Picasso. This project allowed the students to explore various materials, art supplies and color variants. The final project is hanging in the main hallway of the school.

4. Public Comment

A. Public Comment

Director Larson called for Public Comments.

There were no public comments.

5. Reports

A. Race & Equity Update

Dr. Herndon reported on our PSESD trainers working with staff in February. This was a makeup date that we had missed in December. What we had reviewed was the book Caste. We had a very good, powerful discussion. We will also be reviewing this book at the March 11th Saturday meeting. Dr. Herndon reported on meeting with area Superintendents in February. There was a guest presenter from the National Equity Project. The presentation was excellent and there were training opportunities mentioned. Additionally, we have an upcoming opportunity to engage with Dr. Mohammed Khalifa for the Culturally Responsive School Leadership. This conference is scheduled for May. The PSESD is assisting with some of the costs for that conference and Dr. Khalifa has waived some of the tuition costs, with the idea of Race and Equity team and the Principal to build as teams for this conference. We were able to get a list of names of people who signed up to go. This will be coming to the Board as a travel request for approval.

Director Bolerjack asked if all schools have their charters? Dr. Herndon shared that to his knowledge, all of the schools do have charters, but will confirm and follow up.

B. Health Updates

Dr. Herndon reported that we are continuing to track Covid cases, although the federal government is kind of officially winding that down as an emergency. This means that the funding and the support that goes with it will most likely be relegated to the same places for other illnesses and infections. The ongoing support will most likely be discontinued. We do have some cases that can happen from time to time, but nothing significant. We continue to work with King County Health around any ongoing health concerns. In addition, we continue to maintain relationships with providers to continue to offer vaccines and physicals for our students and families.

This update will be given at the 1st meeting of each month, beginning in March 2023.

C. Legislative Report

Director Larson provided a legislative update (attached). It appears the big issue in the legislative session is probably going to be special education funding. It started out optimistic. Bills were introduced for more funding over four years. The House of Representatives proposed a bill that would fund almost all of it, but that has since been dropped down to almost zero funding. The proposed Senate bill, which is now much better than the House bill, is still in play. As this bill has a significant amount of dollars attached to it, it will most likely be decided at the end of the legislative session. Director Larson shared that virtually every district in the state is requesting more funding for special education.

Director Larson followed up on the graduation bills information that was requested at the last Board meeting. There are some graduation group bills one of which relates to developing a common state online platform to track high school and beyond plans. Our district has already started that process, so it would not have that much effect on us. This bill would require OSPI to develop this platform, but we already have ours.

HB 1308 - High School Graduation Pathway. This bill adds a new pathway option, performance-based learning experience, i.e. work-related, community service, etc. This may turn into an unfunded mandate as it requires school districts to figure out the program and make sure it meets all of the learning standards, develop reports to show who is participating in the program, etc.

Director Larson shared the Day on the Hill is scheduled for Monday, February 27th. Dr. Herndon is not available to attend. Jr. Student Rep. Nguyen will be attending. There is room for other students to attend if they are interested.

6. Consent Agenda

A. Approval of Minutes from the January 24, 2023 Regular Board Meeting

B. Approval of Minutes from the January 24, 2023 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)

Director Bolerjack made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

There were no topics for Board Discussion.

8. Questions Only - Presentations

A. i-Ready - Second Diagnostic

Director Larson commented that it appears that we will be getting an analysis from Teaching and Learning in March. When we receive presentations on i-Ready, it would be nice to have some analysis of the data done by Teaching and Learning. We receive presentations of data and think what is the implications, can we learn from it? This is provided from the Teaching and Learning side. One question that came up was, in looking at the rate of first-grade percentages achieving typical growth and stretch growth, it's interesting that first grade is kind of low across the board at all elementary schools, and by contrast, fifth grade is really high across the board. It will be interesting to hear Teaching and Learning's analysis on this.

Director Larson commented that he has asked for the percent achieved typical growth which will help to clarify the data on under-typical growth, i.e. high proficiency growth and low proficiency growth.

Director Larson commented that there are fifth-grade Math pilot curriculums happening in our elementaries. Were the pilot curriculums in some of these classrooms? Dr. Borishade will follow up.

B. Second Review of Policy No. 2401

Director Larson commented that there are state standards for financial education for K-12. At this time, there isn't a statement committing to fully implement those standards. He commented that students have mentioned a lot of interest in financial literacy/education. Can we ensure that these financial education state standards are in the new math curriculum?

Dr. Herndon shared that we will work toward making sure our math curriculum is geared toward financial mastery. Dr. Borishade shared that there is a set of standards for financial education that is offered through OSPI. In order for us to offer financial education K-12, we would need to find a curriculum that supports many of the state standards in K-8 OSPI. We currently have a process for this to happen at the high school through financial algebra and the work that is being done to create business courses that will offer the nine (9) units toward financial education. Director Morris shared that it may be difficult to find a curriculum that supports that, and it may be better to have this as part of an enrichment program. Director Larson commented that OSPI has standards, but not a curriculum. He also suggested that BECU usually has great materials on financial topics. It would be good to check with them to see what materials they may have available. Director Morris requested that when visiting BECU to please ask if there is a curriculum that they use and/or recommend. Dr. Herndon suggested that we look at other districts that have implemented financial mastery.

C. Review of Policies No. 1220, 1225

Director Morris commented in the interest of maintaining the same language throughout all of our policies, I see that the "Board of Directors" was crossed off. I was curious as to why since we want to keep the language consistent. Director Bolerjack commented that perhaps there was something wrong with the editing software. Director Larson commented that the "edits" were included on the side of the document.

Dr. Herndon will look to see if there was a nomenclature change regarding the change of "Board of Directors" to "Board".

D. Road Map Improvement Collaborative - Update

A written update is attached.

9. Presentations

A. Dual Language Update

Dr. Allison Deno, Executive Director of Multilingual Services & PK-12 Education, presented the ELL presentation. Highlights included:

What's Happening Now - January & February
Commitment and Actions Pre 2023
Committee Structures and Oversite - Dual Lange Programming
Upcoming Activities

Director Morris inquired in regard to students outside of Cascade View who do not have transportation via our school bus. Is there a way to remedy this issue? Dr. Borishade shared that the students will need to use private transportation at this time. Dr. Herndons shared that we will start discussions with our transportation department, and look at other opportunities. We want to make sure we can meet this financially and logistically.

Director Bolerjack commented on her interest in the Education Impact Exchange information. How do we get that information out to others? Dr. Deno shared that this year we are working on developing our principal and district leadership skill set. Then next year, as we move forward, we'll be taking things that we've learned and worked with them and working on more of a robust professional learning plan for multilingual services for other staff in the district, certificated and classified.

B. ELL

Dr. Allison Deno, Executive Director of Multilingual Services & PK-12 Education, presented the ELL presentation. Highlights included:

Data on who our students are, the and languages spoken
Data on what our students can do in English
WIDA is our new assessment for students
WIDA has several language "level" 1-7
WIDA is centered around four big ideas - Equity, Integration, Collaboration and Functional Approach
Recognizes the whole student
Tukwila Multilingual Learners - Student-Centered, Mono to Mulilngual, Onguistic Liberation
Next Steps - Provide professional development and schools develop multilingual learning plans in conjunction with SIPs during the 23-24 school year

10. Action Items

A. Approval of Policy No. 3117

Director Bolerjack made a motion to approve Policy No. 3117.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Resolution No. 927 - Interfund Loan

Director Bolerjack made a motion to approve Resolution No. 927 - Interfund Loan.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment

Director Larson called for Public Comments.

There were no public comments.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 8:00 p.m.

February 11, 2023

Recording

Agenda

Saturday, February 11, 2023

Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Financial Health of District

B. Board Tracking Sheet - Prioritizing

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:05 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Dr. Borishade

Vreonica Birdsong

Carrie Marting

Aaron Draganov

Jeff Baker

Jennifer Jones

Allison Deno

Ellen Gengler

Joe Camacho

Jennifer Jones

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda for the February 11, 2023 Special Saturday Board Meeting.

Director Morris seconded the motion.

All voted in favor in the motion.

The motion carried.

3. Discussion

A. Financial Health of District

Dr. Herndon opened the discussion with a review of current finances. When it comes to our budget, we are facing some challenges, as are most districts. For the end of the 22-23 school year and fiscal year, we still project to be in the positive. We will be short of what we have for an ending fund balance per Board policy. Next year will be a bigger challenge.

Currently, about 75 50 80% of our budget goes to staffing. Additionally, about 12% goes to utilities, fuel, supplies, etc. There are some expenses that are intractable. So that leaves some funding for curriculum adoption, professional development, etc. Cuts to this would mean no curriculum review, staff unable to get professional development, etc. There are districts that start to limit those items, which eventually starts to impact the classrooms.

Our largest allocation of funding is based on enrollment. That is going to be the biggest driver of where your dollars are coming from. Like many King County school districts, our enrollment has been going down. We will have more information on that next month when we do an enrollment plan. We are currently getting an updated five-year projection. The previous five-year projection was completed in 2018. There have been many changes since that projection was completed such as economic changes, pandemic changes, etc. The enrollment projection will help with projecting our revenue.

Categorical funding sources:

BEA
ESSER - flowing through Title I. Special parameters around this funding.
Title I - based on free and reduced lunch
Hi-Poverty - LAP

In addition, we have bills in the legislature that may impact funding, i.e. increase in special education funding, an increase of local levy collection for students on a per-student basis ($3000 per student), and an increase in transportation reimbursement.

Finally, there are staffing considerations that impact the budget, i.e. resignations, retirements, collective bargaining agreements, etc.

Ms. Birdsong provided some context for revenue. Approximately 13% comes from local taxes, and student fines/fees and facility rentals, etc. Approximately 23% comes from federal revenue and 54% of our funding comes from the state. One issue is that the state does not fully fund us. This year, the state provided $85,000 for teacher compensation. Our average teacher makes approximately $90,000. A good majority of our staff are in the higher end of the salary schedule, which is approaching $133,000. This causes a deficit, which we would take from our local levy, which is obviously for enrichment.

Over the last year, you have noticed that our fund balance has decreased. Part of that is due to declining enrollment. The state was aware that a lot of school districts were experiencing that. In 21-22 school year, we received a one-time enrollment stabilization allocation of $1.7 million dollars in addition to our ESSER dollars. If you look at the trend, it appears that we have spent the majority of our fund balance, $4 million to $2 million. What happened is that COVID saved us with enrollment stabilization. Additionally, in 21-22, we had to right-size how we are paying our staff.

We need to look at our expenses, and make adjustments. The question we need to keep at the forefront of this process is "what are the students getting and what does that look like?". We need to center on the students.

Analysis and/or data on position and impact - i.e. counselor and positive impact to students
Define acronyms - simplify
Go meet the community in the community - i.e. mosque, etc.
Explain the who, what, why and how
Parent advisory committee - has the most parent attendance
Family Liaisons can help with translation
AI programs- multiple languages available, able to collect and correlate data
Input needed from students, staff, families and community
Budget advisory committee - have flexible times/dates - have a feedback process
Have a video on various budget topics
Visit the civics class
Respond with one voice
Ask students - how do you feel about this subject? How are you doing in this subject? Do you like this subject?
CTE - not only secondary but elementary too
Program evaluation - impact of program from community perspective

Next Steps

Program Evaluation - ongoing
One voice statement
Fly wheel with buckets/phases- add questions, i.e. who are our community partners, etc.
Next discussion - have a budget timeline - i.e. dates, community input, etc.

President Hoover announced a three-minute break at 10:42 a.m.

President Hoover called the meeting back to order at 10:45 a.m.

B. Board Tracking Sheet - Prioritizing

Follow-up item category
Ongoing or one-time item
Color-coded- based on priority
Remove the R&E column
Highlight items already on the calendar -
Add state or fed requirement
Add "complete", "pending" information
Add memo as a meeting type

Next Steps:

Board to provide additional "edits" by the end of next week (February 17th).
Cabinet to discuss and provide additional input
Bring to March 11th Saturday meeting for additional discussion
Review of policies to confirm which reports are required, relevant or nonrelevant
What is our centering question? The Board needs to craft.

Board Meeting Questions Document - all questions need to be added to the document by Board Directors no later than 7:00 a.m. on the Monday before the Board meeting. All responses to questions need to be completed by 4:00 p.m. on the Monday before the Board meeting.

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Saturday Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 11:50 a.m.

January 24, 2023

Board Work Session

Recording

Agenda

Tuesday, January 24, 2023

Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Showalter Middle School - Library
4628 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. District Improvement Plan - Update

B. School Improvement Plans - Secondary

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the work session to order at 5:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Herndon

Deborah Kohr

Jeff Baker

James Blanton

Allison Deno

Dr. Borishade

Cyndi Perez

Carrie Marting

Jennifer Jones

Aaron Draganov

Veronica Birdsong

Clint Long

Duane Meyer

Brett Christopher

Dr. Borishade

Jennifer Jones

2. Presentations

A. District Improvement Plan - Update

Dr. Borishade, Chief Academic Officer, presented an update on the District Improvement Plan. The plan includes three (3) areas: Academics, Social-Emotional Learning and Race and Equity. The report included mid-year status updates and timeline information.

Director Larson commented on Policy 2401. He commented that we need to make sure that this is district-wide. There are state standards relating to financial standards for K-12 and we need to make sure that this will be system-side.

President Hoover asked how many students enrolled in our first bilingual class? Dr. Borishade shared that we hope to have one (1) classroom.

Director Larson asked if the Dual Language program was just Spanish? Do we not also have some Pre-K programs related to Somali? Dr. Borishade shared that Voices of Tomorrow is our Somali Pre-K program. Director Larson wanted to make sure that our Pre-K Dual Language Somali program was recognized.

B. School Improvement Plans - Secondary

Brett Christopher, Principal, presented the School Improvement Plan for Showalter Middle School.

James Blanton, Principal, presented the School Improvement Plan for Foster High School.

The School Improvement Plans (attached) included information on student performance (based on iReady assessments), celebrations, and SMART goals for academics, assessments, social-emotional learning, staff professional development, and race and equity.

Director Larson commented on clarifying SMART goals for consistency across the district.

3. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the Board Work Session.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the work session at 6:01 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, January 24, 2023

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
****************************************************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Hoover

E. Land Recognition - Director Hoover

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the January 24, 2023 Regular Board Meeting

3. Recognition

A. Board of Directors Recognition

4. Public Comment

A. Public Comment Protocol

5. Reports

A. Student Representatives Report

B. Superintendent Report

C. Health Updates

D. Directors' Reports

6. Consent Agenda

A. Approval of Minutes from the January 10, 2023 Regular Board Meeting

B. Approval of Minutes from the January 14, 2023 Special Saturday Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

7. Board Discussion

A. Board Director - At Large Process and Timeline

8. Questions Only - Presentations

A. Financial Forecast - 22-23

B. Enrollment Report - December 2022 and January 2023

C. Monthly Budget Status Report - November and December 2022

D. Strategic Planning Feedback Report

E. Policy No. 3117 - Second Review

9. Presentations

10. Action Items

A. Approval of Purchase of Interactive Panels

B. Approval of Out of State Travel - Chorus America Conference - San Francisco

C. Approval of Contract - Daniel Kaufman - Executive Coaching

11. Public Comment

A. Public Comment Protocol

12. Executive Session

A. Executive Session - To review the performance of a public employee per RCW 42.40.110 (g)

13. Action Item

A. Approval of Superintendent Contract

14. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Duane Meyers

Trevor Watt

Hsian yu Kuo

Courtney Martinez

Grace Saturnino

Silvia Dicus Mora

Ms. McLean

Sharon Moon

Hani Nur

Dr. Fremstad

Jeff Baker

Carrie Marting

Dr. Borishade

Allison Deno

Kate Kruller

Aaron Draganov

Veronica Birdsong

Jennifer Jones

Trevor Watt

Kate Kruller, City of Tukwila Council Member

D. Welcome Message - Director Hoover

President Hoover shared the Community Agreements.

E. Land Recognition - Director Hoover

President Hoover conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the January 24, 2023 Regular Board Meeting

President Hoover requested an amendment to the Agenda - Move Item 7.A up to Agenda Item 5.A.

Director Morris made a motion to approve the January 24, 2023 Agenda as amended.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Recognition

A. Board of Directors Recognition

Dr. Herndon presented the Board with certificates of recognition for their service to Tukwila School District. He thanked the Board for their contributions to our students, staff and community.

4. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comment.

There were no public comments.

5. Reports

A. Student Representatives Report

Jr. Student Representative Nguyen reported on a couple of items. He reported on attending the Discipline Data form meeting. It was a robust conversation. Many thoughts were shared and participants were aware of our anti-racist teaching practices, and were mindful about the burdens that we use on the form. There was a lot of discussion and progress. An additional meeting will be scheduled soon. The Race and Equity team at Foster High School is in the middle of being revamped with more student focus and working on what we want to achieve and laying down foundations.

B. Superintendent Report

Dr. Herndon reported on several items. He attended the Week of Solidarity Assembly at Showalter Middle School. They did a great job. It was the first cultural assembly since Covid. The sound system was not that great, but we are working on it. He attended the Foster High School "Clue". The students were spectacular. He and President Hoover will be meeting with PSESD in February to discuss the at-large process.

Race and Equity - We are looking at the Culturally Responsive School Leadership conference. It will be held in Mid-May. PSESD will assist with travel costs, and Dr. Khalifa will waive some of the attendees' registration costs. We will see what the total cost is and confirm interest. It has been suggested that at least one Race and Equity Lead, and the principal from the same team go together as a team.

C. Health Updates

There has been an uptick in COVID cases over the last few weeks, but it seems to be slowing down now. The health team is in the process of completing vision and hearing screenings, so guardians should expect to see referrals if they are needed. There is also a change to HPV vaccine guidelines- this vaccine will be offered at age 9 instead of 11/12. A DOH letter will be sent to us once the changes have been made to the immunization record system, WAIIS.

Student Representative Nguyen asked what are we doing about staff absences and student learning? Dr. Herndon shared that we try to fill them as soon as we hear about them. Dr. Herndon will follow up with additional information.

D. Directors' Reports

Director Larson commented on an article in the Seattle Times in regard to discipline in schools, particularly as it relates to students experiencing homelessness. In our district, our discipline rate for students experiencing homelessness is at 3% compared to 10% at the state level which is great! It shows that we are doing a really good job and not sending the students out of school for any reason. The graduation rate for students experiencing homelessness is one of the best in the state. We ranked #10 out of 125 districts. This says a lot about our community and the support given, i.e. Riverton Tiny Housing, Tukwila Food Pantry, Stillwaters food distribution, CARE night, and various providers for health and dental care. Director Larson is part of the WSSDA Legislative Committee and during a two-day event, he presented a piece on equity in funding which was well received. It raised some awareness. There is no legislative champion for it. Director Larson shared information on the CHatGPT AI and shared an example of an article written by this program. Director Larson reported that Day on the Hill is February 27th. This gives us an opportunity to speak to legislatures on various issues. The process for scheduling meetings with legislatures is different this year, so if you are interested in attending, please contact Director Larson. Students are welcome to attend.

Director Larson shared that the legislative session has started. The attached report lists several of the new bills to be discussed during the new session. President Hoover commented on Bill 5243 - High School and Beyond - improvement to high school and beyond plan. Director Larson will research and follow up with information.

Director Morris reported on having conversations with principals on all of the positive things happening at their schools. This is just one example she heard: a P.E. teacher at one of the schools, will, if there is a specialist that is out, they will take two (2) classes in their P.E. class. These are just little things that make such a big difference. She reported on attending the CTE meeting and it was wonderful to hear about the accomplishments our students can achieve in these classes and the accolades they receive from outside people about how respectful and knowledgeable our students are. She attended the environmental studies event at the community center. It was very well done and Student Rep. Nguyen presented during the event. The students were very involved and extremely knowledgeable about their subject. The Clue performance was excellent and well done!

President Hoover reported on meeting with the Museum of Flight to discuss possibly reunifying our partnership. They offer incredible educational programs that take place and they really want us to be recipients of those programs. She would like to bring in additional people to figure out how we can leverage and strengthen that partnership. She shared that she signed up to participate in the White Caucus this year as a continued commitment towards the race and equity work, personally and district-wide. The Safety and Inclusion task force has been meeting bi-weekly and have drafted a timeline outlining various areas of work. She shared that she and Ms. Kohr will begin work soon on creating a Board Director Onboarding Handbook.

Director Bolerjack reported on attending several music performances, the play Clue, and a basketball game. The Pep band was excellent. She has been working with social workers, principals and teachers, especially pre-school teachers, to ensure our kids are fed and sheltered. She ccurrently has eleven (11) children living on her campus who attend our schools who are excited to attend.

6. Consent Agenda

A. Approval of Minutes from the January 10, 2023 Regular Board Meeting

B. Approval of Minutes from the January 14, 2023 Special Saturday Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

Director Morris made a motion to approve the consent agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. Board Director - At Large Process and Timeline

Dr. Herndon, Superintendent, provided a brief overview of our current process for filling an open director spot, and what the process would be for redistricting director boundaries from five (5) to four (4) to include an at large position. The intent of creating an "at large" position is to create more accessibility and entry points for people representative of our community to join the Board. Dr. Herndon extended an invitation to the City Council. Kate Kruller, City of Tukwila Council Member, joined the meeting to provide a city perspective and some insight.

Ideas that were mentioned:

PTA

Shadowing opportunity

Survey of Community

Subcommittees

Pool

Community Center

Alignment with the City - awareness campaign

Local Fire and Police Department

Attend Parent Advisory Meeting- hand out information

Informal Town Hall

Dr. Herndon and Director Morris will meet to strategize and plan the next steps.

8. Questions Only - Presentations

A. Financial Forecast - 22-23

Director Larson commented on the ending fund balance.

ESSER dollars cannot be "included" in the fund balance
Current fund balance will require significant reductions
Enrollment numbers need to be increased - significant decrease and doesn't seem to be coming back up
Downsize organization- resignations, retirements, etc.
ESSER dollars available through 2024
Right size staff through students
Salaries - IPD, CBA, Competitive but not necessarily at the top
Bond Rating
Legislative session may help
Thorough review of purchases before approval
Lobby for affordable housing - partnership with City of Tukwila
All districts are in similar situations

B. Enrollment Report - December 2022 and January 2023

Dr. Herndon shared that the Long Range Enrollment Projection report will be available in late February / early March.

C. Monthly Budget Status Report - November and December 2022

Director Larson commented that 11.6 district staff are supported by ESSER dollars. This is a lot of staff, are there a significant number of staff that are not going to be funded? Ms. Birdsong, CFO, shared that there are five to six of the FTEs that need to have funding reworked.

President Hoover asked outside of what's in this status report, is there anything related to the specific items or things related to our financial health that maybe isn't reflected in this report that should be on our radar? Ms. Birdsong replied no.

President Hoover asked if we are in good financial standing with all of our contracts? Ms. Birdsong asked for the question to be asked differently. President Hoover replied in seeing the current budget numbers, do we need to be worried in regard to paying our current contracts and bills? Ms. Birdson replied no, we are fine. If there was any gap, it would be an issue between next month and March, based on the levy dollars we recieve in April.

D. Strategic Planning Feedback Report

Director Bolerjack asked for clarification as to what has changed? Dr. Herndon shared that we have gotten prioritization pieces from the feedback that we had during the fall. Those changes are the ones that should be highlighted. They are listed as bullets under each section.

Director Bolerjack requested that any changes are highlighted so that we can see what information is new.

President Hoover commented that our last discussion on the Strategic Plan was in June. In looking at the minutes from the June work session, there was a list of 10, at minimum, updates that needed to be made. They weren't all made. What happened between June and January? We have talked about our financial deficit, and here we are spending a lot of money for what? In looking at the updates, they are very simple requests, i.e. word changes, order of items on the document, etc. Dr. Herndon commented that he would go back and review the document, and make sure the updates are added.

Director Larson commented on the feedback received from Showalter middle school. The document shows the only feedback received was on Special Education. Was there any additional feedback? Dr. Herndon shared that they did prioritize the areas, which aligned with a lot of what the other groups prioritized as well. Open-ended feedback received from SMS and the other groups was welcoming newcomers and making sure we include Special Education students when we are talking about equity.

President Hoover expressed concerns on the process of gathering community input, and personal bias.

Director Larson commented on the race and equity perspective in the document. He shared that nowhere in this document do they use the term anti-racist district. There is some "reference" to that in the statement: "Nurturing cultural connectedness and racial equity to ensure the achievement of all students" however a stronger word is needed. It should be added to the Vision. President Hoover agrees, however, we should not put that in there if we are not willing to become an anti-racist organization. This will require more work from the Board, Staff, etc. Are we ready for this work? Director Morris agreed that we are ready for it, and asked what would it take to do that? We must be committed to this work, and continue to grow, learn and engage.

Director Morris asked if we can state this in our statement, continuing our journey, learning, etc.? President Hoover agreed and that we can work together to craft our vision statement.

E. Policy No. 3117 - Second Review

No additional changes and can move to the February 14th meeting for approval.

9. Presentations

There were no presentations.

10. Action Items

A. Approval of Purchase of Interactive Panels

Director Larson made a motion to approve the purchase of Interactive Panels.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Out of State Travel - Chorus America Conference - San Francisco

Director Bolerjack made a motion to approve Out of State Travel - Chorus America Conference - San Francisco.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Contract - Daniel Kaufman - Executive Coaching

Director Bolerjack made a motion to approve Contract - Daniel Kaufman - Executive Coaching.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comment.

There were no public comments.

12. Executive Session

President Hoover called for a six (6) minute break at 8:45 p.m.

President Hoover recess the meeting to Executive Session at 8:47 p.m. for approximately 20 minutes to review the performance of a public employee per RCW 42.30.110 (g).

A. Executive Session - To review the performance of a public employer per RCW 42.30.110 (g)

President Hoover announced at 9:10 p.m a 20-minute extension for the Executive session.

President Hoover called the regular meeting back to order at 9:33 p.m.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

13. Action Item

A. Approval of Superintendent Contract

President Hoover made a motion to table Agenda Item 13.A - Approval of Superintendent Contract to June 30, 2023.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

14. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:36 p.m.

January 14, 2023

Recording

Agenda

Saturday, January 14, 2023

Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Race and Equity Training

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:00 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herdon

Dr. Rachelle Rogers-Ard

Dr. Christoher B. Knaus

2. Action Item

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Race and Equity Training

Dr. Rogers-Ard and Dr. Knaus facilitated continuing race and equity training/discussions with the Board of Directors.

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 11:40 a.m.

January 10, 2023

Recording

Agenda

Tuesday, January 10, 2023

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
********************************************************************************
Virtual Meeting via Zoom and In-Person
Showalter Middle School - Library
4628 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Hoover

E. Land Recognition - Director Hoover

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the January 10, 2023 Regular Board Meeting

3. Host School Welcome

A. Host School Wecome - Showalter Middle School

4. Public Comment

A. Public Comment

5. Reports

A. Race & Equity Update

B. Health Updates

6. Consent Agenda

A. Approval of Minutes from the December 28, 2022 Special Board Meeting

B. Approval of Minutes from the December 13, 2022 Regular Board Meeting

C. Approval of Minutes from the December 13, 2022 Board Work Session

D. Approval of Minutes from the December 10, 2022 Special Saturday Board Meeting

E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)

7. Board Discussion

A. Board Budget Priorities

8. Questions Only - Presentations

A. Avid Report

B. i-Ready - First Diagnostic

C. MTSS Report - District

D. Review of SMART Goals - 21-22

9. Presentations

10. Action Items

A. Policies for Approval - 1610, 3231, 4218

B. Approval of Out of State Travel - California Association of Bilingual Education - March 21-25, 2023

C. Approval of RFP for Champions

D. Approval of Professional Services Agreement - Executive Coaching

E. Approval of Overnight Fieldtrip - Gear Up

F. Approval of Overnight Fieldtrip - 2023 WIAA State Cheerleading Championships

G. Approval of Human Resources Staffing Report

11. Public Comment

A. Public Comment

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Director Larson

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Brett Christopher

Jennifer Jones

Carrie Marting

Dr. Borishade

Liliu Aleaga

Allison Deno

Duane Meyer

Hsian-Yu Kuo

Hani Nur

Courtney Martinez

Jeffrey Baker

Silvia Mora

Aaron Draganov

Ekua-Yaaba Monkah

Pam Bila

Veronica Birdsong

D. Welcome Message - Director Hoover

President Hoover shared the Community Agreements.

E. Land Recognition - Director Hoover

President Hoover conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the January 10, 2023 Regular Board Meeting

President Hoover requested to move Agenda Item 8.A - AVID to Agenda Item 7.A.

Director Bolerjack made a motion to approve the amended agenda for the January 10, 2023 Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Host School Welcome

Brett Christopher, Principal, welcomed the Board. The start of the school year has been great. We've had a real literacy focus at Showalter Middle School this year. One of the great things about our AVID program is the literacy component, but on top of that, we are really working to build a culture of reading across the concepts and in the classrooms. It has been great to see the use of the library increase. Student visitation is up. We have some samples of student work in the backs of our language arts classes. It has been wonderful to see the level of student engagement around literacy in the classroom. We are excited to see the fruits of our labor as we are getting ready to assessments. We have completed i-REady map testing today and we are scheduled to conduct i-Ready assessments on Thursday. The students have worked really hard and I think we're really going to see that reflected in that program.

4. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

5. Reports

A. Race & Equity Update

Dr. Borishade shared an update. We have completed interviews for the Antil Racist Instructional Coach. We interviewed two (2) candidates. At this time, we will be reposting the position. In addition, we will be working with PSESD to help us navigate in this process and expand the posting of these two (2) positions.

B. Health Updates

Dr. Borishade shared an update. Our website has been updated as of January 9th. We have received from the health department the test kits for COVID, Flu and RSV. We will be distributing these to the schools. There has been no increase of student and staff absences upon return from winter break. Absences have remained consistent.

6. Consent Agenda

A. Approval of Minutes from the December 28, 2022 Special Board Meeting

B. Approval of Minutes from the December 13, 2022 Regular Board Meeting

C. Approval of Minutes from the December 13, 2022 Board Work Session

D. Approval of Minutes from the December 10, 2022 Special Saturday Board Meeting

E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)

Director Bolerjack made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. Board Budget Priorities

This is the first step in preparing for the 2023-2024 budget process. This document includes the Board budget priorities for our current budget, and how those were implemented in the budget. this document will help guide us in the decision of where to expend dollars, i.e. programs, social-emotional learning, etc. for the next school year.

Director Larson asked why students need lunch cards when free lunch is provided. Ms. Birdsong shared that yes, free lunches are available for all students, but we are still required to keep counts for reporting purposes.

Additional items discussed:

Race and equity - 3rd year with PSESD. -The work has shifted slightly to include buildings, board, and staff to aid in district-wide consistency. Two Anti Racist Coaching positions are currently funded under ESSER dollars. How is that going to be sustained funding?
Creative Learning Labs - keep
Curriculum - Needs to engage and challenge students, mastery-based, project learning
AVID - need additional funding. Add Avid program for elementary schools
Mental Health System - consistent, additional program in collaboration with Sound Discipline
Osprey Camp - Keep
Fine Arts - Need a plan, scope of work, and funding
High-Cap - curriculum

8. Questions Only - Presentations

A. Avid Report

Dr. Borishade introduced Avid Students, Staff and Alumuni who spoke on the benefits of AVID.

Several staff, students, and alumni shared the benefits of participating in the AVID program. The program brings a sense of community to the school, as well as various skills, i.e. note-taking, time management, etc. which help ensure future success for students.

Director Larson commented that he was curious on how many AVID students get a degree. About half of the students who attend community college do not complete it. It would be wonderful to have that data.

B. i-Ready - First Diagnostic

President Hoover asked if the student growth goals are realistic within the timeframe given? Ms. Birdson shared that her child, who is also a student, has met that goal. She commented that she finds the growth goals realistic.

Director Larson commented that there was no summer loss, which is amazing! What exactly happened to keep the scores from going lower? We would love to hear from the teachers on this.

C. MTSS Report - District

President Hoover asked how was readiness determined for the pilot group? Dr. Borishade shared that she will research and follow up.

Director Larson asked what are the patterns, root cause, for students, and what are the care teams are seeing?

Director Morris requested an extended conversation with the CARE team. This could be a Board Work Session.

D. Review of SMART Goals - 21-22

9. Presentations

There were no presentations.

10. Action Items

A. Policies for Approval - 1610, 3231, 4218

Director Morris made a motion to approve Policies 1610, 3231 and 4218.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Out of State Travel - California Association of Bilingual Education - March 21-25, 2023

Director Larson made a motion to approve Out of State Travel - California Association of Bilingual Education.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of RFP for Champions

Director Bolerjack made a motion to approve the RFP for Champions.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Professional Services Agreement - Executive Coaching

Director Bolerjack made a motion to approve the Professional Services Agreement - Executive Coaching.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Overnight Fieldtrip - Gear Up

Director Bolerjack made a motion to approve the Overnight Field Trip - Gear Up.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Overnight Field Trip - 2023 WIAA State Cheerleading Championships

Director Larson made a motion to approve the Overnight Field Trip - 2023 WIAA State Cheerleading Championships.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

G. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:28 p.m.

December 28 2022

Special Board Meeting

Recording

Agenda

Wednesday, December 28, 2022

Special Board Meeting via Zoom and In-Person (10:00 a.m.)

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Action Item

A. Approval of Donation - Paul G. Allen Family Foundation

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 10:00 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Veronica Birdsong

2. Action Item

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Action Item

A. Approval of Donation - Paul G. Allen Family Foundation

Director Morris made a motion to approve the Donation from Paul G. Allen Family Foundation.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Bolerjack commented that we should have a policy to zero accounts out for previous students.

Director Larson asked what years of charges does this amount cover? Ms. Birdsong shared that she would provide that information this afternoon.

Director Larson asked that once this debt is paid, and due to that all lunches are free now, there should not be any outstanding debt in the future. Ms. Birdsong confirmed that as long as we are on the CEP program, then this is correct. As a reminder, this covers one lunch per student. If a student wants an addtional meal, there may be an additional fee.

4. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 10:07 a.m.

December 13, 2022

Board Work Session

Recording

Agenda

Tuesday, December 13, 2022

Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. School Improvement Plans - Elementary

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 5:00 p.m.

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Herndon

Deborah Kohr

Allison Deno

Michael Croyle

Dr. Fremstad

Hani Nur

Angela MeyersaTrish Frazier

Jennifer Jones

Carrie Marting

Aaron Draganov

Veronica Birdsong

Jeff Baker

2. Presentations

A. School Improvement Plans - Elementary

Dr. Fremstad, Principal, presented the School Improvement Plan - Cascade View.

Mr. Croyle, Principal, presented the School Improvement Plan - Thorndyke Elementary.

Ms. Nur, Principal, presented the School Improvement Plan for Tukwila Elementary.

Director Larson commented that iReady growth and stretch goals, not scale scores, should be used.

3. Adjourn

Director Morris made a motion to adjourn the meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

A. Adjourn

President Hoover adjourned the meeting at 6:09 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, December 13, 2022

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Bolerjack

E. Land Recognition - Director Bolerjack

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the December 13, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Race & Equity Update

B. COVID-19 Update

5. Consent Agenda

A. Approval of Minutes from the November 22, 2022 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK)

6. Board Discussion

A. Legislatie Priorities

7. Questions Only - Presentations

A. Special Education - Update and Budget Impact

B. Grants Update - Quarterly

C. 2022 Summer School Data - Update

D. Policies for Review - 2000 and 3000

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Annual Organization of the Board

C. Approval of CTE Five-Year Plan

10. Public Comment

A. Public Comment

11. Executive Session

A. Executive Session - To review the performance of a public employee per RCW 42.30.110 (g)

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Bolerjack

Director Morris

Board Directors Absent :

None

Student Representatives Present:

Sr. Representative Samual Fiapito

Jr. Representative Dennis Nguyen

Student Representatives Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Herndon

Deborah Kohr

Aaron Draganov

Allison Deno

Carrie Marting

Jeff Baker

Joe Camacho

Terra Dupont

Trish Frazier

Jennifer Jones

Veronica Birdsong

Duane Meyer

Kyla Crawford

Cindy Golston

Hani Nur

Pam Bila

D. Welcome Message - Director Bolerjack

Director Bolerjack shared the Community Agreements.

E. Land Recognition - Director Bolerjack

Director Bolerjack conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the December 13, 2022 Regular Board Meeting

Director Morris made a motion to approve the Agenda of the December 13, 2022 Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

4. Reports

A. Race & Equity Update

Dr. Herndon reported on several items. We had a Race & Equity meeting last week and each of the building teams shared how they're seeing the implementation of their Race and Equity teams for this year and things that they are working on. It was great to have each of the teams share what they were working on as well as a recap of what they are doing since the last meeting. They also spent some time in breakout rooms (by building) and delved in a little more deeply on items. We also discussed the availability of the four books - Street Data, The Four Pivots, Black Educational Leadership, and Culturally Responsible School Leadership. The books are available to all.

We have received additional information on the Culturally Responsive Leadership training opportunity. This training isn't just for Principals, but within the building. Principals and the Race & Equity leads should attend the training. The opportunity available to us includes tuition waived and a virtual option for Road Map Districts. PSESD also offered funding for travel expenses for in-person attendance. At this time, we would get four (4) of the slots, which would allow two (2) school teams to attend. Virtual would give us additonal slots.

Human Resouces is resposting the Anti Racist Coach positon. We did have three (3) applicants three applied, but none decided to move forward with the interview

B. COVID-19 Update

Hannah Maestro, District Nurse shared updates. We have the combo test available and they are being distributed to our schools. These are not take-home tests as they require an anazlyer. The combo tests will test for Flu (A&B) and Covid. We will be sending out a communication to staff and students to get tested before returning to school and will include information on TB signs and symptoms.

It was recommended to change the name of this report to "Health Update". This change will be reflected in the January 10, 2023 agenda. Director Larson commented that the COVID Dashboard had not been updated in quite a while. Dr. Herndon shared that he would follow up and report back.

5. Consent Agenda

A. Approval of Minutes from the November 22, 2022 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK)

Director Bolerjack made a motion to approve the consent agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried

6. Board Discussion

A. Legislative Priorities

Director Larson provided information on current funding based on "resource funding" while other states fund based on student needss. Director Larson shared that for 2023 he will be advocating for Equity in funding (Student Need Based) which includes:

LAP
Education Support Staff - include increased funding for hihg poverty schools
Class sizes
Technology Support
Support for McKinney Vento and Refugee students
Equity analysis of all education bills
Early learning for all low-income students
Special Education - fully funded

Capital Budget projects - PAC upgrades, additional early learning spaces, safety updates on S. 144th street bridge. We are working with the City of Tukwila and the state for additional funding.

7. Questions Only - Presentations

A. Special Education - Update and Budget Impact

Director Larson commented that Ms. Jones presentation was the best SPED presentation given to the Board in 15 years. The reason is that this presentation provided the data the Board has requested and highlighted data that shows areas that need work.

Director Larson commented on the graduation rates significantly increasing. Any ideas as to why that rate went up so much? Ms. Jones shared that they work with the case managers and it has made a significant difference with students. Also, we are not working in silos; we are sharing information and working as a team which includes our counselors, stay-in-school coordinator, etc. We also call to follow up with our graduated students regarding well-being, employment, transportation, resources, etc.

Director Bolerjack commented that in the past, we have had a backlog of kids who are near qualifying, especially elementary, and the process to get qualified is complex. We are also short-staffed. Where are we and do you feel comfortable getting kids through the process and into the IEPs? Ms. Jones shared that we are comfortable getting kids through the process. We have a very strict state timeline for initial evaluation. We have all the allotments of school psychologists and all of our evaluations are being completed in a timely manner.

President Hoover asked if there was any opportunity to partner with CTE and potentially use some of those funds as a way to create a more comprehensive program that includes special education students? Ms. Jones shared that CTE should definitely include our students and so we're going to investigate a potential partnership based on the desires of our students to see if it is appropriate. We have Puget sound skill center and the achieve program at highline college.

B. Grants Update - Quarterly

Director Larson asked do we have any information, i.e. what we are using the funds for, regarding the Digital Equity grant. Ms. Birdsong shared that we just received this grant. Mr. Baker may have additional information. Mr. Baker shared that the grant will be used to fund new interactive panels for our classrooms whose smart board projectors that are at the end of life. This grant funded bout half of the funding needed to provide interactive panels. This is a specific grant from OSPI for new interactive panels. We will need to use some of our technology budget to complete installation for the district.

President Hoover thanked Ms. Birdsong for adding content around the grants. She asked if information as to what the building (individual school) grants are and was that information included in the report? Ms. Birdsong shared that all grants, building and district, are included in the report. Any grants that are closed are not included.

Director Morris asked what are the elemetaries planning on doing with the Heritage tribal grant? Dr. Deno shared that Ms. Birdsong and herself are looking at what was done last year with the grant to help determine direction moving forward. At the elementaries, there was specifically a summer program and likely that therapy program will be available again.

President Hoover commented that the deep dive on the LAP funding was extremely informative. Is there another grant that the Board would like to do a deep dive on? Director Morris would like a deep dive on the Heritage Tribal Grant. Director Larsonwould like a deep dive on the TBIP Grant - Title I.

C. 2022 Summer School Data - Update

Director Larson shared that this was a report that he had requested. This report did drill down a little more. In future reports, the Board would like to have the following additonal informaton included:

Comparision of attendance - students who were there for a consistent 14 days.
Special educations students, ELL students,
Add a narrative - this would give us an idea of what occurred
Add what is working, what isn't working, etc.

D. Policies for Review - 1610, 2401, 3117, 3231, 4218

Policies No. 1610, 3231 and 4218 were reviewed and moved forward for approval at the January 10, 2023 meeting.

Policy 2401 is on hold. Additional information is needed in regard to whether we are offering a course or an assement? Do we have the capacity to develop what the assessment? Do we have the ability to implement the policy?

Policy 3117 is on hold. Dr. Herndon will follow up with principals regarding past practices regarding waivers for students.

If additional information is received on the held policies, then they can be added to the January 10, 2023 meeting for approval.

8. Presentations

9. Action Items

A. Annual Organization of the Board

President Hoover called for nomination for President.

Director Bolerjack nominated President Hoover for President.

Director Morris seconded the nomination.

Director Hoover accepted the nomination.

Board Directors in Favor:

Director Bolerjack

Director Larson

Director Morris

Director Hoover

Board Directors Opposed:

None

President Hoover called for nominations for Vice President.

Director Bolerjack nominated Director Larson for Vice President.

Director Morris seconded the nomination.

Director Larson accepted the nomination.

Board Directors in Favor:

Director Bolerjack

Director Larson

Director Morris

Director Hoover

Board Directors Opposed:

None

B. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of CTE Five-Year Plan

Director Morris made a motion to approve the CTE Five-year Plan.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Travel Request - AASA Conferences - February and April 2023

Director Morris made a motion to approve the Travel Request - AASA Conferences - February and April 2023.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Overnight Travel Request - Nature Bridge - April 2023

Director Morris made a motion to approve Overnight Travel Request - Nature Bridge - April 2023.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

The Board requested the returning students talk to us about the trip

F. Approval of Contract - Education Impact Exchange

Director Larson made a motion to approve the Education Impact Exchange Contract.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

11. Executive Session

President Hoover called for a three (3) minute break at 8:12 p.m.

President Hoover recessed the meeting to Executive Session at 8:15 p.m. for approximately 30 minutes to review the performance of a public employee per RCW 42.30.110 (g).

A. Executive Session - To review the performance of a public employee per RCW 42.30.110 (g)

President Hoover announced at 8:45 p.m a 15 minute extension for the Executive session.

President Hoover called the regular meeting back to order at 9:08 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

12. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:08 p.m.

December 10, 2022

Recording

Agenda

Saturday, December 10, 2022

Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. LAP / High Poverty Grant

B. CEE Data Dashboard

C. Board Tracking Sheet - Priorities

D. Flag Salute - Discussion

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:00 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Herndon

Deborah Kohr

Carrie Marting

Dr. Borishade

Allison Deno

Veronica Birdsong

Jeff Baker

Aaron Draganov

2. Action Item

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. LAP / High Poverty Grant

Ms. Birdsong, Chief Financial Officer presented on LAP / High Poverty Grant.

The LAP High Poverty Grant provides supplemental instruction and services to students who are not meeting academic standards in basic skills areas (reading, writing, and mathematics, as well as readiness associated with these skills) as identified by statewide, school, or district assessments or other performance measurement tools.

Budget review - it was noted that not all of the "grant" monies were spent. Part of this is due to items ordered not arriving within the timeline for payment. The budget shows that the monies are encumbered, however, they cannot be spent until items are received.

Allowable expenses include:

Coaching
Family Engagement
Graduation Assistance for 11th and 12th grade students
Mentors for Students who receive LAP services
Professional Learning for the following programs: Summer school, Summer reading programs, Saturday school, transitional services for 8th and 9th-grade students, transitional kindergarten, tutoring before and after school, and tutoring during school.

Director Larson asked if there is a mechanism that will alert us that we have funding left that needs to be spent. Ms. Birdsong shared that we have a plan for a cut-off date (February) for order submittal. Can the allocation be used at another school if needed? Ms. Birdsong will need to confirm if that is allowed. The allocation we receive is based on our free and reduced lunch percentages. Each school's allocation is based on enrollment and how many students qualify for free and reduced lunch.

Director Larson asked what "No Red Ink" was. Ms. Birdsong shared that it was online grammar software.

Review of the LAP High Poverty tracking sheet by each school and includes starting budget, balance, and monthly expenses.

B. CEE Data Dashboard

Review of data and input of what the Board would like to see:

How are we as a district using this data, at the district and building level? What/how are they looking at it and pulling out whatever actions we need to take.
SMART Goals - high level, i.e. social emotional learning, curriculum relevant for our students.
What is the central office seeing in this that can be enhanced?
Which of these do we want to be using as SMART goals?
Do you see yourself in the curriculum (students) include in data reports
Belonging
Ruler - social/emotional framework
Recommendations from the safety inclusion taskforce
Family areas - rigor - needing more challenging and rigorous classes.
Curriculum - engaging, challenging
Staff - Central Office support - establishing trust, etc.
Staff - do they feel they are heard? Is the survey relevant?
Staff trust leadership? the district office and building level
Schools need to report from a holistic place - needs to be a whole workshop within a school
Safety area for students - low ratings - harassment, bullying, drugs, the physical condition of the building (elementaries)
Enrollment - safety, course offerings, rigorous curriculum, sports offerings, ARTS, etc.
Need to celebrate successes
Use the information to improve school enrollment and what our policy would be for improving that? Correlation to safety in school
Use Healthy Youth Survey in conjunction with CEE - would be more comprehensive
Align the district and buildings - school, staff, and district charter, along with ruler. Conversations as to what changed? What were we doing that was working before?
Data - are we guessing what the impact or data is telling us or have we asked enough questions to know? It seems we make assumptions, instead of making sure we asked questions.
Need to use more focus groups - perhaps through a facilitator. Focus groups would help on several key pieces of data.
How are the data pieces being used together? High-level overview of the connection of all of the data points.
Elementary students - do you feel like you're good at math?
All staff must believe each student can achieve and are capable.
We are a learning organization
Gap analysis - discipline data to HOPE teams
Staff training - class attended, but not sure how to apply or use that training.

Next steps:

Use data as positive
Building updates on how data is used
Track the CEE data listed in the strategic plan
More discussion on "why" staff feel no confidence in students - need to have a deep dive with staff
Demographics - need to remove "other" and add more specifics i.e. trans, genderqueer, etc. It needs to be multi-selective, not multiple choice
Ethnicity / Race - This needs to be expanded. White is a race, Black is a race, not an ethnicity.

C. Board Tracking Sheet - Priorities

President Hoover requested that this item is tabled to January 2023.

Director Morris made a motion to table Agenda Item 3.C - Board Tracking Sheet - Priorities to January 2023.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Flag Salute - Discussion

President Hoover shared that she would like to have some open dialogue in regard to this piece of the agenda. In thinking about the historical and systemic impacts surrounding the words in the Pledge of Allegiance, and with visiting classrooms in the morning, she noticed that students are not participating in reciting the Pledge of Allegiance. She would like to hear from others as to their thoughts and feelings around this topic.

Dr. Herndon shared that there is an RCW that states the Pledge of Allegiance is supposed to be given every day at school. That is not an option for us not to do that. He shared that he has heard it over the speaker during the first period. Students are not required to stand or participate. He shared that he spoke with PSESD for some perspective and was given the response that no one has asked us that before. His opinion is that the flag allows for people to not stand and allows freedoms to participate in the Pledge of Allegiance or not.

President Hoover asked if it would be worthwhile to develop a district statement around this or even acknowledge that the words "under God" didn't get added until a later date, something that speaks to the history of this.

There are many layers to this discussion and we need to have more open discussions with staff, and students. We need to hear from students on this subject.

At this time, the Flag Salute has been moved in the agenda. It will now follow the Land Acknowledgement.

4. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 11:54 a.m.

November 22, 2022

Recording

Agenda

Tuesday, November 22, 2022

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Flag Salute

C. Roll Call

D. Welcome Guests

E. Welcome Message - Director Bolerjack

F. Land Recognition - Director Bolerjack

2. Approval of Agenda

A. Approval of the Agenda for the November 22, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. COVID-19 Report

D. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the November 7, 2022 Public Hearing

B. Approval of Minutes from the November 8, 2022 Board Work Session

C. Approval of Minutes from the November 8, 2022 Regular Board Meeting

D. Approval of Minutes from the November 12, 2022 Special Board Meeting

E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON))

6. Board Discussion

7. Questions Only - Presentations

A. Financial Forecast - 22-23

B. WIDA

C. Graduation Rates

D. Bond and Levy Update

E. Enrollment Report - November 2022

F. Monthly Budget Status Report - August, September and October 2022

G. Updated Technology Plan - 2022-2023

8. Presentations

9. Action Items

A. Approval of Resolution No. 926 - Certification of 2023 Excess Property Taxes

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 6:30 p.m.

B. Flag Salute

Director Larson led the room in the Pledge of Allegiance.

C. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Bolejack

Director Morris

President Hoover

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

D. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Liliana Cardenas

Jennifer Jones

Carrie Marting

Jennifer Fichamba

K. Korol

Ken Northon Courtney Martinez

Liliu Aleaga

Madison Hammond

Natalie Reeder

Sonya Byorick

Kelly Gifford

Dr. Millicent Borishade

Dr. Allison Deno

Anne Huckins

Lawson

Aaron Draganov

Joe Camacho

A. Sanchez

Fire Tablet

Sarah Schulz

Calin Salisbury

Diane Hood

Bel

Debbie Aldous

Doris Dittmore

Estelle Kim

Grace Saturino

Hannah Maestro

Jeff Kaufman

Jeff Baker

Jennifer Benitez

Jessica Roulston

Katie Hugo

Margaret

Melissa McLean

Nick Brown

Sharon

Silvia Dicus

Sreymom Serey

Stephanie Aragon

Terra Dupont

Veronica Birdsong

Hidajeta Husanovich

Phone caller x1

Debbie Herzog

Jackie Gonzales

Yukiko Nishino

Michael Croyle

Lisa

E. Welcome Message - Director Bolerjack

Director Bolerjack shared the Welcome Message.

F. Land Recognition - Director Bolerjack

Director Bolerjack conducted the Land Recognition.

2. Approval of Agenda

A. Approval of the Agenda for the November 22, 2022 Regular Board Meeting

Director Bolerjack made a motion to approve the agenda of the November 22, 2022 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

Director Larson called for Public Comments.

Anne Huckins - Teacher - Cascade View - We, the staff at CV, would like to respond to the public statements made at the board meeting on October 25th about Cascade View. We love Cascade View. We love our students and our families. You will not find a school like the community that is Cascade View. It is an honor and a privilege to teach here. We are surprised by what was said here last month. What was publicly said has hurt us deeply and made us wary of responding to the claims. We strive every day to do the best we can for our students with the resources that we have. Over the last 5 years, under our present leadership, we have tried to work with our building leadership. We have opened our doors and hearts and tried to find ways to make our school the best environment it can be. Despite the comments made on October 25th, we are still willing to work with our building admin team. Upon seeing the public recording, many staff members did not know that the speakers felt this way. It leaves us wondering why it wasn’t brought up to the staff. Instead, we are left feeling embarrassed that our workplace environment is publicly being portrayed in this light. We feel what was said is inaccurate and taken out of context. Ultimately, the students and families suffer the most. Imagine what it is like for parents to hear these comments and then have to send their students to school the following day? We would like the opportunity to show the board what rapport and community is truly like at Cascade View. Cascade View is full of imaginative, supportive, creative staff and students. We show up every day for each other and our students. We would greatly appreciate the opportunity to come together to do restorative work to regain the necessary understanding between the staff and our administration. What type of process can we establish to repair harm, support our students, and let all staff feel like their voice is truly heard?

4. Reports

A. Student Representative

Jr. Student Representative Nguyen reported on attending the WSSDA Annual Conference. There were several sessions on equity and how school boards have worked and developed their own method ensuring equity within their own school board. He would like to bring this forward to the Foster High School race and equity committee to see if if might be of use and possibly implement their own toolkit. There were alot of sessions on increasing and utilizing student voices. With this in mind, he would like to become more involved in the other schools in the district and talk to students. We want to empower student voices, hear other student perspectives, not just the student representatives. We want to include all voices.

B. Superintendent Report

Dr. Herndon reported on several topics. He reported on attending the WSSDA annual conference. He appreciated the number of student representatives there and mentioned that it was the largest attendance of board directors that they know of. It was mentioned during the conference that the number of school boards that have student representatives is now up to approximately 45% which is great as this is a growing trend and beneficial for schools. Dr. Herndon reported on attending several general sessions, one of which was titled Making Suicide Prevention more Culturally Responsive which the work being done was interesting. Having a universal screener for highly capable students which is something that we've talked about before. It was interesting to see what other districts were using and how and when they implement that. He attended a session on high-impact tutoring. This focused on how tutoring could be used in different settings and multiple mediums. He also attended a session on inclusion instruction on co-teaching. While this session focused on special education, it is something that could be applicable to all classrooms as we're looking at co-teaching situations and models. The final session attended focused on using data and analytics to inform and allocate impact performance. This is using a data tool that pulls from other data sources. This could be something beneficial to Tukwila School District.

C. COVID-19 Report

Hannah Maestro, District Nurse, provided an update. We have been seeing an increase of cases in the last two (2) weeks. There has also been an increase in RSV as well as Flu cases. At this time, there are no updates in terms of Department of Health guidance. Communication will be sent out tomorrow to families, students, and staff with tips on how to keep yourself safe during the upcoming holiday season.

D. Directors' Reports

Director Bolerjack reported on not being able to attend WSSDA Annual Conference. Director Bolerjack shared that next week on November 30th, five (5) of our students will be moving into their tiny homes.

Director Morris reported on attending WSSDA Annual Conference. Highlights included more creative ways to involve others, elevate student voices not only our current students, but past students, multi-generational voices included, and develop internal and external capacities. There was an interesting conversation held in regard to strategies on how to increase diversity in high-level classes, thoughts on how to celebrate our successes, and techniques of having round table board meetings. Jr. Student Rep. Nguyen brought up a great point to create an adult life skills class programmed by the students and staff. There was also a conversation about Board secretaries on how we couldn't survive without them. Director Morris commented that the Board has not had an AVID update in some time. She requested an update in regard to AVID as it is a wonderful program that helps develop student skills.

President Hoover reported on several items. She joined two classes to listen in on service learning research projects by some of the AVID students. She was impressed with their creativity and resourcefulness. They presented the biggest challenges, that they see, in Tukwila along with solutions to help support and fix them. The safety and inclusion task force held its first meeting which was our orientation kick-off. The most exciting part about that meeting was that we had more students represented than we did non-students which was very powerful. She reported on attending the WSSDA Annual Conference. The conference was centered on belonging. She shared what belonging means to her, and how the conference reinforced that. She shared her definition of belonging which is borrowed from Briana Herman-Brand. Belonging is to be positively connected to others and feel an intrinsic part of something bigger than oneself. After sharing her reflections on belonging, she shared that there is more work to do as we think about how we can create environments in our schools, in our district, and in our community as a whole around belonging. One of the starting points would be to try to get an understanding of where belonging is already happening in our district. It is already happening in our district, but we need to lean in and find where are those places where our students and our staff feel that sense of belonging and connection and how can we strengthen those while also building bridges across groups and clubs to create a district community of belonging. In addition, there are two main takeaways: how we are effectively partnering as a Board team of six (6) and how are we engaging student voices on all levels, not just the high school. One other priority is strengthening our partnership and connection with the Duwamish tribe.

Director Larson reported on several items. He visited Rainier Prep which is a Charter Middle School and has demographics similar to ours. They have had a good academic record for quite a while. They currently have a co-teaching model which is 28 students in the classroom and two (2) full-time certificated staff. It is interesting and we might be interested in looking at the co-teaching model in Athens. Rainier Prep has a longer school week, i.e. Monday through Thursday are longer hours and Fridays are early release at 1:30 p.m. In regard to their interventions, the system is fluid and all teachers are involved. The group based on need throughout the day. He reported speaking with the head of the healthcare authority in regard to Medicaid reimbursement. Hopefully, we will have a meeting to look at that. Our district has not participated in that program for quite a number of years and there has been quite a few updates. The League of Education voters has several webinars. Recently, they had a really good one titled Combating Hate in Education. Panelists included Erin Jones and Alexis Mburu. The discussion centered on types of upcoming issues in regard to Critical Race Theory, i.e. parent involvement in classrooms, and they address them head-on. Director Larson highly recommends that everybody watches this webinar.

He reported on attending the WSSDA Annual Conference. He attended two (2) sessions on Strategic Planning (Everett and Pasco). It was interesting to look at the benchmarks. One that everyone is using is 3rd-grade reading, some form of math, and some form of social-emotional learning. Kelso school district listed student's voice. They have a School Tours program. Two Board directors and staff from cabinet go to each school during lunchtime. They sit with students and eat the same lunch, and then afterward, they ask the principal to select ten (10) students representing all different aspects of the students. They then meet for an hour and ask the same set of ten (10) questions to each group. Questions include what is working well, what do you wish were different, is there some aspect of our culture that is unfair and what that might be and is there a questions you're not asking. This is something we may want to start doing in our district. Director Larson met with Representative Bergquist regarding the funding system and the inequity.

5. Consent Agenda

A. Approval of Minutes from the November 7, 2022 Public Hearing

B. Approval of Minutes from the November 8, 2022 Board Work Session

C. Approval of Minutes from the November 8, 2022 Regular Board Meeting

D. Approval of Minutes from the November 12, 2022 Special Board Meeting

E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON))

Director Morris made a motion to approve the Consent Agenda,

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

There were no items for Board Discussion.

7. Questions Only - Presentations

A. Financial Forecast - 22-23

Director Larson commented on the fund balance. He noted that $1.9M came off the fund balance. Some of it was revenue was being reduced due to reduced enrollment, correct? Also, how much was revenue and how much was expenditures? Ms. Birdsong replied that yes, revenue was being reduced due to reduced enrollment. The $1.9M that is shown as a reduction is just the simple calculation of where we expect to spend our dollars as well as what we intend to receive in revenue. In addition, this is the beginning of our new bargaining agreement. We knew that there were going to be some costs associated with that. As we move through the year, the fund balance may change based on our expenditures and our revenues. In looking at the ending fund balance, I am working really hard with all of the departments and making sure they are fiscally aware and responsible with our dollars. That fund balance is not sustainable.

B. WIDA

Director Larson commented that this is the first year of WIDA data. One data point that the Board is always interested in is growth, which takes two points of data. As this was our first year of WIDA, we do not have the two points of data yet. It will be interesting to see what the state data is when OSPI releases WIDA data. Next year, when we have the second test, there should be good measures of growth.

C. Graduation Rates

Director Larson congratulated students, families, and staff for achieving an 87% graduation rate, which is the highest graduation rate we have ever had. He commented that this is the information that should be publicized. He commented on graduation rates and racial gaps. He noted that this year, the top graduation rates are two or more races and Asian students, and then black students are below there. This is something that needs to be looked at again as to why, i.e. covid impact, disproportionalities, etc. We need to be thinking about what are the reasons why our black and Latin X students are graduating at a lower rate.

Director Larson requested that we need to include AVID data and measurements. Additionally, we should include the Seal of Biliteracy achievements, and again, we should be publicizing this information.

Jr. Student Rep. Nguyen requested an overview of the freshman academy, including what supports seniors have who are in jeopardy of not graduating besides liaisons, and why is the number of LatinX students not graduating tripled. Dr. Borishade replied that she would find the information and follow up.

Director Larson request a report on emergency waivers, including information at our district level, how many waivers were given in the last two (2) years, how many were for core classes, and data on are we giving students as much benefit and opportunity as we can to make up those credits.

D. Bond and Levy Update

Director Larson asked if there was any better data on the SMS kitchen remodel? We had discussed three (3) projects that we could use, potentially, some dollars that weren't spent on Foster High School and all of the other projects. They are:

1. Remodeling the PAC

2. Central Kitchen at SMS

3. Walking Path for the community

It looks like the walking path was not able to be added. The kitchen remodel has already started which we have allocated $1.5 million dollars. Is that going to be sufficient? Ms. Cardenas shared that she believes it will be sufficient. We will have more data on coming up next week just for the construction part of it. Director Larson asked with whatever funding is left over, we would be using it for the PAC remodel, correct? Ms. Cardenas replied, yes, it would be used for the PAC remodel. The remodel would be for lighting and sound system and new seating. Director Morris asked if the middle sound system could be included in the bond funding. Ms. Cardeneas replied that she would look into bids.

E. Enrollment Report - November 2022

President Hoover asked when is the work going to be started for strategizing on actively increasing enrollment? Dr. Herndon shared that we have started this work, and will do an enrollment forecast in January. President Hoover requested a work session in January for discussion and then present a plan at the March Board meeting.

F. Monthly Budget Status Report - August, September and October 2022

G. Updated Technology Plan - 2022 - 2023

Director Bolerjack asked what is the status on getting hotspots for our students? Mr. Baker shared that the conversations are taking place right now within his department. We are now discussing transitioning to offering hotspots to students when they are at their home. We will need to work with a carrier on this. We will provide an update and a timeline soon.

8. Presentations

There were no items for presentations.

9. Action Items

A. Approval of Resolution No. 926 - Certification of 2023 Excess Property Taxes

Director Morris made a motion to approve Resolution No. 926 - Certification of 2023 Excess Property Taxes.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

Director Larson called for Public Comments.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 7:32 p.m.

November 12, 2022

Recording

Agenda

Saturday, November 12, 2022

Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Executive Session

A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:03 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

2. Action Item

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 9:04 a.m. for approximately 40 minutes to receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f).

A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)

President Hoover called the regular meeting back to order at 9:36 a.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolejack

Director Larson

Director Morris

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:37 a.m.

November 8, 2022

Board Work Session

Recording

Agenda

Tuesday, November 8, 2022

Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. District Improvement Plan

B. Language Supports

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the work session to order at 5:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Larson

Director Bolerjack

President Hoover

Director Morris

Board Directors Absent:

None

C. Welcome Guests

President Hooved welcomed guests.

Guests:

Deborah Kohr

Jennifer Jones

Carrie Marting

Veronica Birdsong

Dr. Borishade

Jeff Baker

Aaron Draganov

Grace Saturnino

Sarah Hendrickson

2. Presentations

A. District Improvement Plan

Dr. Borishade, Chief Academic Officer presented the District Improvement Plan to the Board.

Highlights included:

Three categories -
- Academics - Red
- SEL and Mental Health - Green
- Race and Equity - Blue
Academics - WIDA, Math pilot, MTSS training, ARTS pathway, Curriculum mapping, XELLO, College and Career K-12
SEL and Mental Health - Sound Discipline, RULER
Race and Equity Work
Data - includes stretch, target and minimum which is different than iReady data categories.

Director Larson commented on the great format and graphs. Director Larson requested a meeting with Dr. Borishade to discuss the additional context and what data is needed. President Hoover commented that all grades should be included. As for graduation data, we need to break out race as we do have gaps. Goals need to be discussed and set for students. Additionally, the term "projected" needs to be changed to "goals".

President Hoover commented on professional development. How many people are engaging? Dr. Borishade shared that she would research that and will follow up with the Board.

President Hoover asked is there training on how to use RULER? Dr. Borishade shared the Sound Discipline provides the pieces to us, so perhaps we need to contract with a vendor for training.

Director Larson commented on the current reading curriculum. Does this curriculum need to be reviewed? Dr. Borishade replied that yes, it should be reviewed, along with assessment data, and other information.

B. Language Supports

Dr. Borishade, Chief Academic Officer presented the Language Supports report to the Board.

Director Larson commented on Bill 1153 which was recently passed. The bill states beginning with the 2023-24 school year, each school district must implement a language access program for culturally responsive, systemic family engagement language services program by 2024. So, with your presentation, it looks like we have a great start. This bill also says you must fund a language access FTE, if you have over 50 percent ELL enrollment or over 75 spoken languages, which at last count we had 80 spoken languages. Is the state going to fund this position? Director Larson shared that he would be monitoring for any updates from OSPI regarding funding,etc.

Director Bolerjack asked how are we getting information out to staff to let them know these services are available? Will there be any exploration into Interpretation devices or any other language devices for students in the classroom? Dr. Borishade shared that the teachers are aware and know how to access language services. We will continue to look into interpretation devices, as well as other resources, i.e. staff, etc.

3. Adjourn

A. Adjourn

President Hoover adjourned the work session at 5:53 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, November 8, 2022

Regular Board Meeting- Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Flag Salute

C. Roll Call

D. Welcome Guests

E. Welcome Message - Director Bolerjack

F. Land Recognition - Director Bolerjack

2. Approval of Agenda

A. Approval of the Agenda for the November 8, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Race & Equity Update

B. COVID-19 Update

5. Consent Agenda

A. Approval of Minutes from the October 25, 2022 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK)

6. Board Discussion

7. Questions Only - Presentations

A. New Teacher Academy

B. Elementary Coaches

8. Presentations

A. Behaviorists - Discipline Data

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Resolution No. 925 - Redistricting Director Districts to Adjust to 2020 U.S. Census Data

C. Approval of Overnight Travel - Students - Camp Waskowitz - November 28 - December 2

10. Public Comment

A. Public Comment

11. Executive Session

A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Flag Salute

President Hoover led the Room in the Pledge of Allegiance.

C. Roll Call

President Hoover called Roll Call.

Board Diretors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Sam Fiapito, Sr. Representative

Dennis Nguyen, Jr. Representative

Student Representative Absent:

None

D. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Dr. Borishade

Aaron Draganov

Jennifer Jones

Joe Camacho

Liliu Aleaga

marina Clark

Robin Allsop

Sarah Hendrickson

Erin Herda

Debbie Aldous

Hani Nur

Susie Kelly

Pam Bila

Jeff Baker

Courtney Martinez

Carrie Marting

Duane Meyer

Silvia Dicus

Abigail Tabason

Terra DuPont

Dalton Rockwell

E. Welcome Message - Director Bolerjack

President Hoover shared the Community Agreements.

F. Land Recognition - Director Bolerjack

President Hoover conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the November 8, 2022 Regular Board Meeting

Director Larson made a motion to approve the agenda for the November 8, 2022 Board Meeting as amended: Agenda Item 8.A - Tabled to future meeting and Agenda Item 11.A - Moved to November 12 Special Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comments.

Pam Carter - Community Member - I have just one thing I would like you to consider before approving new Director Districts. I realize that the District boundaries are drawn so that are are equal in population, but what about the proportions of the population in multifamily housing (MFH)? When a Director District is majority apartments/MFH, it can be very difficult to find a person to represent that district. I certainly think that there are many renters and folks in MFH who would make excellent members of the Tukwila School Board, but they tend to not step forward. Additionally, many of Tukwila’s MFH residents are not eligible to sit on the Board as they are not US citizens. My concerns are rooted in TSD history. For many years it was difficult to find someone to represent Director District 4. I can remember one time when no one filed to run for a vacant seat so King County Elections extended the filing period. No one filed, so it was up to the Tukwila School Board to appoint someone to fill the vacancy, but no one applied even though the opening was widely advertised. The next step was for the Puget Sound ESD to appoint someone. Eventually, someone was convinced to apply, and the position was filled. It seems to me that it would make sense to draw the boundaries so that one Director District is not predominantly composed of MFH. Please take this into consideration before approving the new districts. Thank you for taking into account this issue.

4. Reports

A. Race & Equity Update

Erin Herda provided a Race and Equity update. Showalter Middle Schools' Ethic Departing with working with PSESD on Elevating Youth Voices of Color on a student project. We are also partnering with Director Hoover, Dr. Borishade and Student Representative Nguyen. Many of us will be partnering with six different convenings with the Road Map. - meeting - opportunity with psesd going to training with Mohamed Filipa. Funding by PSESD - one principal and two r&E leads can go to the training. District is still working with PSeSD for full district training.

At the Race and Equity meeting, they discussed an opportunity with PSEST going to training with Muhammad Khalifa who does culturally responsive education. Currently, PSESD has funding for one (1) principal and two (2) race and equity leads. We are looking into more funding. The district is still working with PSESD with some recent Equity training and we're looking at what the training will be for the whole district. Ms. Herda will forward the minutes to the Board of Directors for review. President Hoover commented on the Race and Equity Toolkit. They think that this was something that the district race and equity team were looking at. Is that still in process? Ms. Herda shared that it has also been under examination, but it's pretty much exactly like the one PSESD uses. It's not something really that is going to be transformed. Something that we did talk about was the misconceptions in regard to how the tool is used. It is not a checklist to be used, but a way to have a conversation before making decisions. What's been happening across the district, as people are getting used to using it, is that it is being used as a checklist, when in reality it is about having a conversation with the stakeholders before you make a decision and send out the decision to the district.

B. COVID-19 Update

Aaron Draganov provided an update. We will be hosting a vaccine clinic tomorrow, November 9th from 3 pm to 6 pm at Tukwila Elementary. In three (3) weeks, we will have the follow up clinic. Boosters, vaccines and early childhood immunizations will be available.

5. Consent Agenda

A. Approval of Minutes from the October 25, 2022 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK)

Director Larson made a motion to approve the consent agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

There were no items for discussion.

7. Questions Only - Presentations

A. New Teacher Academy

Student Representative Nguyen asked if there is a system for teachers to provide feedback on the type of support they are receiving and whether it is working or not? Dr. Borishade shared that there are several avenues for feedback, as well as opportunities for additional support.

B. Elementary Coaches

President Hoover commented that they are a firm believer in the benefits of coaching and professional development. Also, because coaching is so individualistic, based on the person that's being coached, and co-created by the coach and coachee, which makes it hard to measure and have specific deliverables and outcomes. Also, when thinking about the financial component, and the amount of money that we're spending on coaches, it is important to make sure that it's actually helping us move towards our goals as a district, or rather it's actually centering the students, i.e. is this coaching helping us serve our students better. Whether it's through effective leadership as an administrator or principal, director, etc. So when looking at the cost that was spent last year which was $84,245 on coaching and when asked, there is not a lot of concrete information about how that coaching has benefitted those individuals or the district. To them, we can't actually say in a meaningful way, how it was spent to support our district work. Knowing that we are budgeting a reasonable amount of money for staff to invest in coaching, they want to make sure that it is actually serving that need. Before we continue to approve new coaches being contracted, we need to have a better understanding of how we are going to ensure that they are actually supporting our district work.

Director Bolerjack commented that she agrees that the role of coaches is critical in a lot of ways. She shared that she has benefitted from coaches along the way helping her to work through situations where she wasn't functioning as highly as she wanted to. She requested that we track the primary purpose of coach, and see if we can find examples of how that changes the climate among faculty, and students, and how our staff approaches helping others succeed.

8. Presentations

A. Behaviorists - Discipline Data

This item was tabled.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover request an updated organizational chart for review at the November 22nd Board Meeting.

B. Approval of Resolution No. 925 - Redistricting Director Districts to Adjust to 2020 U.S. Census Data

Director Larson made the motion to approve Resolution No. 925 - Redistricting Director District to Adjust to 2020 U.S. Census Data.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Overnight Travel - Students - Camp Waskowitz - November 28 - December 2

Director Larson made a motion to approve the Overnight Travel Request.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no Public Comments.

11. Executive Session

A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)

This item was moved to the November 12, 2022 Special Saturday Meeting.

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 7:07 p.m.

November 7, 2022

Recording

Agenda

Monday, November 7, 2022

Public Hearing (5:30 p.m.)

Board of Directors
District 1: Carlee Hoove
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Hearing

A. Proposed Director Districts Revisions

3. Adjourn

A. Adjourn

Minutes

October 25, 2022

Recording

Agenda

Tuesday, October 25, 2022

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Flag Salute

C. Roll Call

D. Welcome Guests

E. Welcome Message - Director Morris

F. Land Recognition - Director Morris

2. Approval of Agenda

A. Approval of the Agenda for the September 27, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. COVID-19 Report

D. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the September 27, 2022 Regular Board Meeting

B. Approval of Minutes from the October 7, 2022 Board Retreat

C. Approval of Minutes from the October 11, 2022 Board Work Session

D. Approval of Minutes from the October 11, 2022 Regular Board Meeting

E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and MORRIS))

6. Board Discussion

7. Questions Only - Presentations

A. Financial Forecast - 22-23

B. ESSER Report

C. Consultants and Contractor Report

D. Grant Report

E. Enrollment Report - September & October 2022

8. Presentations

A. Attendance & Truancy

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Increase to the Meal Price - Adult Lunch - 22-23

10. Public Comment

A. Public Comment Protocol

11. Executive Session

A. Executive Session - To review the performance of a public employee per RCW 42.30.140(g)

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

C. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Samuel Fiapito

D. Welcome Guests

President Hoover welcomed guests.

Guests:

Angela Meyer

Trevor Watt

Carrie Marting

Veronica Birdsong

Dr Flip Herndon

Deborah Kohr

Jennifer Jones

Silvia Dicus

Anonymous - 15418

Aaron Draganov

Duane Meyer

Dr. Borishade

Courtney Martinez

Dr. Tenesha Fremstand

Jeffrey Baker

Joe Camacho

Hannah Maestro

Katherine Turner

Lisa

Ms. Breuer

Bev Miller

Grace Saturnino

Liliana Cardenas

Kendra Johnson, Executive Coach, KVJ Consultants

E. Welcome Message - Director Morris

Director Morris shared the Community Agreements

F. Land Recognition - Director Morris

Director Morris conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the October 25, 2022 Regular Board Meeting

Director Larson made a motion to approve the Agenda of the October 25, 2022 Regular Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments

Angela Meyer - Office Manager, Cascade View - I was really hoping I wouldn’t need to make another statement but yet, here I am. Once again, my principal, Dr. Tenesha Fremstad, is being painted in a negative light. There seems to be a lot of talk amongst the staff at Cascade View about student discipline this year. What I can say is that we take discipline of any sort very seriously and do not make decisions lightly. Our administrators and the front office take confidentiality very seriously and do not talk about the outcome of discipline with anyone that is not directly affected by our decisions. I believe because outcomes have not been discussed with staff, this has caused rumors and negative connotations about Dr. Fremstad to once again start running rampant and I am tired of it. Not everything that happens is everyone’s business and we are not going to go around telling all staff what happened on this day or that day. It’s none of their business. What I would like to see is a little more support from you, Dr. Herndon. Dr. Fremstad needs the support of her boss and when I see her break down, like I have many times, it is frustrating and hurtful for me to see her like that. She is a human being, with feelings and emotions and she needs to have that support from you when she is dealing with this type of (sorry but there is no other word to describe this), crap from staff that really don’t care about the facts of situations, but rather the juice details. I’ve heard the way staff talk about students in the hallways, in the staff lounge, and it’s horrible. These are kids that deserve a lot more than to be talked about negatively and Dr. Fremstad deserves a lot more than to keep getting painted in this negative light. I am asking you, Dr. Herndon, to please support Dr. Fremstad and not help feed the false narrative that is once again being spread about her. Thank you.

Dr. Tenesha Fremstad - Principal, Cascade View - I would like to make a statement and speak from my heart. I would like to say I truly believe in the work of our district and I am excited about our strategic plan when we say excellence for all. If you know me I am smiling, I am giddy, I love our kids, I love our community and that is just who I am as a person. As I said, I am going to speak from the heart for this statement. I have staff members that come and talk to me and I appreciate them. I have been sitting with this question of reflection of how do I continually support them and speak for them and I sit in silence of what's going on. And so, with that, what I would like to say, is that I am wondering as a district, when we look at our hiring and retention, how are we truly looking at being authentic and creating and sustaining integral relationships with all of our staff. I think about some of my experiences in the district. I have been told that I was not white enough for Tukwila School district. I have been greeted by being asked what my credtials are. I am continually having to prove myself in my credentials, and I understand as a leader there are questions people have, but are these the right questions, and are these questions based on a race and equity lens. It concerns me with these ongoing statements about me, my character and my decisions. These statements are not true, they are unfair, and they're defamatory. And as much as I would like to everyday dismiss them, it is hard, because I think about our kids, and their voices. I think about our learning community and their needs. I know for me, there has not been accountability for the actions and words that have been defaming to my character. I know that there is addtional communication that needs to be shared. To share and show the true findings. I will make this statement. It is not an easy statement to make, but I have and continue to be targeted bacaue I am an educated, young black woman. This is not a random statement. There are multiple witnesses and documentation to support the words I have spoken. I have some amazing staff members that speak and support and motivate me. There are teachers and our ESPs, our families, and our kids, and what I am saying is what are we doing as a district to make sure that we see that through line to make sure that even when those experiences happen, that we are being real. I understand that speaking here tonight can cause confusion for some, but I would really love to say that I take the CEE data seriously. And when our staff say they want to have conversations to solve problems, to be more involved, they want more transparency, I say yes. I am there. I am all in. I am available through Zoom, in-person meetings and I can say over these five years I have seen an amazing shift this year from the staff at Cascade View and I want you all to know that even though I am making this statement, I have and I always will center our amazing students, our amazing families, and our amazing learning communities. Our staff works hard at Cascade View and I appreciate each and every person that walks in our door and makes us better in who we are as people. And I think the last part, as I said, I am sharing from my heart. I tell my staff all the time that self-care is the best care and I don't always self-care. Many of you know that because I want the best for our learning community. But the one thing I say is we are something outside of being educators and I tell the staff that a lot. And so I am asking, and I'm showing and I'm telling the Board an I'm being transparent. Yes, I am a principal at Cascade View and I love it and I am so proud to be the principal at Cascade View, but I am also a mother, but I am a human being too and sometimes when your statements and things are said, it is hurtful because I am doing the best I can with the tools and resources that I have asked for and that I have received. And by no way is this a statement of concession or defeat. This is a statement of saying as a district we partner and we have those true transparent conversations, especially with our staff of color to make sure that the supports are there and that staff realizes that sometimes enough is enough because we are about these kids. We are about our parents and we are about one another. Once again, I love what I do, I love what I do, but I have concerns on what are we doing to make sure that we are supporting everyone, everyone in our district. Thank you.

4. Reports

A. Student Representatives Report

Jr. Student Rep. Nguyen provided several updates. At Foster High School there is a new club ESSC - Environmental Science Studies Club. They are meeting and starting to create a learning series on Tukwila's major history for the community center. As you know, the community center is less funded this year, so we are looking forward to doing and leading some workshops around the community to run into science and nature to just help the community center. Last Friday, King County held an extreme heat mitigation focused on youth specifically, so we had some high school students talk about communication, and now we are looking at youth opinions and input. The next step is taking that input and work towards the mitigation strategy plan, and developing it sometime in the next few years.

The PSAT testing started today. He did not feel prepared for this test, nor did his peers. Feedback received from peers included comments that the school did not prepare very well for this, and it was very last minute, i.e. two (2) months into the school year. No communication on the testing happening, what it was, what was covered, what supplies were needed, i.e. calculator, etc. Moving forward, perhaps some classroom instruction during advisory class, communication with students, and possible practice tests. This was a four-hour test. There was not enough time, and due to that, you have to move quickly through each section.

Director Larson commented that this is not a required test, however, PSAT scores can be used to help students in credits toward graduation.

B. Superintendent Report

Dr. Herndon provided several updates. Earlier this week, we held a meeting with various departments and building administrators in regard to the district-wide accreditation process. This was an excellent meeting as we discussed timing and alignment to the strategic plan. This will be an ongoing process throughout the year. The principals shared that they felt there was a lot of shared language and the process was being done through a race and equity lens.

Tomorrow we have one of our opportunities for strategic plan feedback. This event is scheduled at Showalter Middle School from 5:30 p.m. - 7:00 p.m. Our community Liaisons will be attending. Food will be available from 5:30 p.m. - 6:00 p.m. and then we will break out in different areas by language. Materials will be translated and presented to families in their language. Feedback provided will be summarized. There will be a sign-in sheet for participants so that we can connect again once the feedback is summarized.

On Thursday he met with the Tukwila Children's Foundation. One of the topics discussed during the meeting was a partnership we used to have with Lenscrafters, getting eyeglasses for students. We currently do not have that partnership and have not had it for several years. We do have some other partnerships, but we are trying to figure out a way so we can continue to support our families.

Lastly, he attended a leadership meeting last week centering on trying to prevent a lot of youth violence (LINC - Leadership, Intervention and Change). During the meeting, he had mentioned that he had been looking at various groups that mentor African-American students. We will also be looking at other mentoring opportunities for some of the various student groups that we might have. We meet monthly and most of the South King County school districts are involved as well as law enforcement from different entities.

President Hoover asked if Foster High School current on accreditation and is now currently and officially accreditated. Dr. Herndon confirmed that Foster High School is accreditated.

President Hoover commented on the strategic plan feedback process. Was contact made with the people who filled out the interest forms at family night and was there outreach to the people who participated in the original stage? Dr. Herndon shared that for some of the original pieces, we haven't been able to connect it with everybody, but I think for the people that we knew were in person, a lot of them also shared their feedback and ideas, so then we will just compare that with what we've done, and with who shows up tomorrow, we move back with who we connected with again in the spring and kind of coalesce all of the feedback.

C. COVID-19 Report

Hannah Maestro, District Nurse, provided an update. The caseload has been low. Updates came out this afternoon and are still in the review process. She is working with Dr. Herndon, Carrie Marting and the rest of the COVID team in getting communication out by Friday. Communication will be going out to all staff and parents, via skyward, as well as being posted on the website. The King County Department of Health will have an update on Thursday. Oct. 27th.

President Hoover asked if there has been any sort of communication and preparation for letting families know that the special emergency protocols are ending on the 31st? Dr. Herndon shared that we did not send out any communication, however, communication will be going out this Friday.

D. Directors' Reports

President Hoover reported on several items. Safety and Inclusion taskforce - We had a selection committee meeting last week. I was joined by a great group of people and we extended invitations to twenty-two people to be on the committee. We had twenty five interested parties and ended up with subject matter experts that are doing this work in King County and UW. They are very excited in regard to the expertise that they're bringing and the diversity that's going to be present in the committee. We are in the process of scheduling an orientation for next week. One of our co-chairs is a student. They shared that they have been working on a project - Elevating Voice of Color and Leadership. Dennis Nguyen is part of this project, and they met Ms. Herda who is the lead of the Tukwila team in initiating this work. PSESD will be joining at the next meeting to help get this spearheaded. There will be six (6) different learning opportunities that will collectively be a part of other districts in the region. They were able to visit a few schools. At Cascade View, they were able to sit in on their morning welcome and SEL time. It was lovely to see some of the work we have been talking about actually in practice.

Director Bolerjack reported on the construction of tiny homes. She has earned the next level in hard hats. She currently has two (2) building projects going on to create housing for our families. She has not been able to visit the schools lately or attend a football game but still working for the community.

Director Morris reported that she visited Foster High School and was able to speak to some of the staff in the office, which is always rewarding. She is looking forward to the strategic feedback meeting tomorrow

Director Larson reported on several items. Attended the WSSDA Legislative Committee meeting. The meeting focused on reviewing the results of the priority-setting mechanism. Attached, I have the list of the comparison of how TSD's top 10 ended up relative to WSSDA's top 10. Six of the TSD priorities matched and were in the top 10 list. This year, the legislature may open to in-person meetings. Once the decision has been confirmed for in-person meetings, we can hopefully get a group of people to go down and talk to legislators. In the past, we have always taken five - seven students, so if our Student Representatives would like to go please contact Director Larson. Director Larson commented on our annual bond charges. It was noted in 2026, the amount that we are collecting for the bonds is decreasing because we are paying off the bonds that were for the secondary schools. Usually, that is the time when you want to start thinging about the next bond. Our last bond was in 2016 and the focus was on secondary schools with the idea of the next bond would be focusing on the elementary schools. Now is the time to start thinking about what we want to do and what do we need in terms of building, construction, etc. We need to this on a timeline, planning, etc. as it takes a couple of years for this process. He reported on a follow up discussion with the City of Tukwila regarding the S. 144th bridge. It turns out the City of Tukwila did get the funding approved, however the funding is not available until 2026. The backup plan is to go to the state for funding for the design work. Rep. Hackney's office was contacted, and the forms to request funding are not available until November. The other project discussed was the PAC renovations. As soon as the forms are available, we can include the PAC renovations as part of the funding request.

Director Larson commented on the previous work session with the social workers, where they referred to Senate Bill 5030 which was passed two years ago. One of the items in the bills was that all school districts needed to develop a transition plan for developing a comprehensive school counseling program plan by the beginning of 2022 school year. Are we in the process of developing the social worker/counselor plan? Dr. Herndon shared that we are in the process of developing one. Director Larson commented that we need to be sure to include Social Emotional Development and Mental Health.

Director Larson asked if we are still working on setting up a join meeting with the City Council? President Hoover shared that she did meet and talk with a couple of council members. Director Larson commented that we could look at a possible date in January for a joint meeting. Some topics for the meeting include property discussion, communication, 144th bridge, etc.

5. Consent Agenda

A. Approval of Minutes from the September 27, 2022 Regular Board Meeting

B. Approval of Minutes from the October 7, 2022 Board Retreat

C. Approval of Minutes from the October 11, 2022 Board Work Session

D. Approval of Minutes from the October 11, 2022 Regular Board Meeting

E. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and MORRIS))

Director Larson made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

No items for Board Discussion.

7. Questions Only - Presentations

A. Financial Forecast - 22-23

Director Larson shared that his understanding of the Medicaid match projection is that at the beginning of the year, we guesstimate how much it going to be and in this case it turned out not to be what was projected? Ms. Birdsong shared that was correct. It was an oversight on her behalf, because when she went back into the adjustment it should of been higher prior for the last month. It should not have been reduced. This was underprojected and should have been caught on the prior financial forecast. This piece was part of the Gates grant and Gear UP.

B. ESSER Report

President Hoover asked how much of the unused ESSER funding do we currently have a plan for? Ms. Birdsong shared that we have until 2024 to spend the funding. With that in mind, she has earmarked $3.5M, but the dollar amount could change depending on what we spend this year. We will do the previous process, i.e. meeting with staff, community and student for feedback, etc. Director Larson commented that $3.5M is a big pot of dollars. There are several areas that need planning work done, i.e. social-motional and mental health, ARTS program, ventilation/HVAC, etc. We could bring in a consultant to help us develop a solid plan(s) and launch us off into self-supporting for one or two years.

Director Larson asked who is our tutoring partner, AHA Learning? Dr. Herndon confirmed that was correct. Director Larson asked how do we determine if they are good? Dr. Herndon shared that we will need to continue to look at a good way to get some feedback from staff and students. Ms. Birdsong replied that she would get back to the Board with additional information on tutors including on-campus, online learning, etc.

Director Larson commented that we need to have an overall professional development plan and how it all fits in together

President Hoover commented that the Communication Director and Community Liaisons are either partially or fully funded out of ESSER dollars. How do we ensure that we have the funds to maintain these positions after ESSER dollars end? These are vital positions so what is the plan for the future?

Director Larson commented in regard to the ARTS report and recommendations, it mentions a district arts committee. Do we have a district Arts Committee? Ms. Birdsong shared that when she recieved that report back in May, the recommendation came from the arts team. Director Larson commented that we need someone advocating for the arts program. The next step would be to take some of the recommendations and develop them into an actual plan that we could implement over multiple years.

C. Consultants and Contractor Report

Director Larson commented that it looks as though we used ESSER funding for special education students which is good. His concern is what happens in two (2) years. What is the plan for continuing this in the future? Ms. Birdsong shared that she and Ms. Jones are working collaboratively on this. Our hope is that with the additional supports in various areas there is a beneficial improvement. We will be looking at data in all areas.

Director Bolerjack asked how many of the contractors are full-time? Ms. Birdsong shared that for the special education contractors, I believe they are full-time.

President Hoover asked for additional information in regard to Executive Coaching. Dr. Herndon shared that this is part of the executive coaching that we did last year for some of the administrators. we are continuing it this year. Not all of our admistrators have their coaches in place yet. We will have a report after we have had an opportunity to meet with all of the coaches and then actually have some work done for the year.

Director Bolerjack asked how do we test accountability on these? Who follows up on the contract? Are there objectives between the coach and the administrator, and who checks to make sure those objectives are met? Dr. Herndon shared that we are putting that in each of these for the consultants, looking at what is a good measure to show that there is some sort of outcome and impact. So we are trying to tie them to either a data set, i.e. CEE, aligning with the strategic plan, etc. Each one will be a little bit different because of the measurement. President Hoover commented that once the measurables and objectives are in place in the contract, a follow-up with the Board is needed.

President Hoover mentioned that the strategic plan, CCE and other items were missing on this report. Ms. Birdsong shared that she would add those additional items.

President Hoover shared that as we are bringing in consultants and contractors, those are coming to the Board for approval. It is their understanding that this is the process or has been the process. We need to re-center back to that process.

D. Grant Report

Director Larson commented on the Medicaid match situation. He understands the issue of them trying to increase the Medicaid portion. There is more paperwork and then keeping certifications current. How is it for the students if we don't have current certified staff? Ms. Jones it is not a requirement in our certificated staff, and then our contracted staff would be a whole other network as far as caseload and additional communities. Ms. Jones will provide additional information to the Board. Director Larson will reach out to his contact to discuss the issue and see what they recommend.

Director Larson commented that last year he advocated for additional monies "grant" from Rep. Bergquist for Tukwila's elementary after-school program. We received those monies. What are we doing or what have we done with that additional funding? Ms. Birdsong shared that we are using the funding for elementary after-school programs.

President Hoover asked if the report show grants that individual schools have been awarded? Ms. Birdsong confirmed this is correct.

President Hoover inquired on the Heritage grant. It shows that we have not yet spent any monies from this grant. Why is that? Ms. Birdsong shared that this report is as of September, but work has been happening, so we should start seeing expenditures from that grant.

E. Enrollment Report - September & October 2022

Director Larson commented that in comparing now to previous year, during COVID, it is showing that our enrollment is not "bouncing" back. We may have to start planning for smaller classes.

8. Presentations

A. Attendance & Truancy

Kathy Turner shared an in-depth and comprehensive presentation (attached).

Director Larson asked what is a WARNS system? How does it work? Is this given for every student? Ms. Turner shared the assessment was created by Washington State University and is used to complete a risk assessment in regard to barriers for attendance. This is used in every district. This assessment addresses the barriers to attendance. It is not addressing mental health or anything else except for the barriers to attendance. This is required for filings on students who are in seconday grades. They are creating an elementary version and they hope to have that rolled out by the Fall of 2023. With this information, a plan can be created to decrease the barriers and what we, as a district, can do to support the student and family. It could be something as simple as making a referral to our McKinney Vento liaison or getting them more information on health care, etc. It is an easier way for a student to provide information on any barriers. This has not been through our race and equity committee, but it has at other districts.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Increase to the Meal Price - Adult Lunch - 22-23

Director Larson made a motion to approve the Increase to the Meal Price - Adult Lunch - 22-23.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Out of State Travel - National Association for Education of Homeless Children and Youth - San Diego, CA - 10/30/2022

Director Larson made a motion to approve Out of State Travel - National Association for Education of Homeless Children and Youth - San Diego, CA - October 30, 2022.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comment.

There were no public comments.

11. Executive Session

President Hoover recessed the meeting to Executive Session at 8:36 p.m. for approximately 45 minutes to review the performance of a public employee per RCW 42.30.110 (g).

A. Executive Session - To review the performance of a public employee per RCW 42.30.140(g)

President Hoover called the regular meeting back to order at 9:20 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolejack

Director Larson

Director Morris

Board Directors Absent:

None

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:21 p.m.

October 11, 2022

Board Work Session

Recording

Agenda

Tuesday, October 11, 2022

Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Social Emotional Learning and Mental Health

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 5:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Jennifer Jones

Dr. Millicent Borishade

Jeff Baker

Aaron Draganov

Jorge Torres

Claire Folkins

Liz Hepner

Tammy Tauiliili

Kimberly Goodman

Carrie Marting

Veronica Birdsong

2. Presentations

A. Social Emotional Learning and Mental Health

Liz Hepner conducted a mindful exercise. Kimberly Goodman provided a high-level definition of what Social Emotion learning is, and the skills that are being learned.

Items Reviewed:

We are not mental health therapists.
Helping students cope, interact with their peers, regulate emotions, etc.
Need for a mental health therapist.
Siloed within each school, and it needs to be district-wide / community work
Low staffing
RAYS (now Child Haven) has different processes. There are three (3) attempts made to contact students. If there is no answer, the file is closed.
Communities in Schools is excellent - need more than one (1) or two (2) people.

Needs:

Secondary - Oversight of SEL curriculum, additional staff for assessment, data entry and case management
Elementary - Mental Health Counselor and/or Behavioral Specialist
Communities in Schools - need additional people

Follow ups:

Washington state comprehensive program - state-mandated program that helps and relieves some of the duties of social workers. Mandated through OSPI. The district needs to have a solid plan in place for the district.

3. Adjourn

A. Adjourn

President Hoover made a motion to adjourn the Board Work Session.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 6:03 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, October 11, 2022

Board Meeting- Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Flag Salute

C. Roll Call

D. Welcome Guests

E. Welcome Message - Director Morris

F. Land Recognition - Director Morris

2. Approval of Agenda

A. Approval of the Agenda for the October 11, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Race & Equity Update

B. COVID-19 Update

5. Consent Agenda

A. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and LARSON)

6. Board Discussion

A. WSSDA General Assembly Proposal Prioritization

7. Questions Only - Presentations

A. Student Early-Withdrawal Report Presentation

B. 2022 Summer School Data

8. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Out of State Travel -- Staff to La Cosecha Dual Language Conference in Santa Fe, New Mexico

9. Public Comment

A. Public Comment

10. Executive Session

A. Executive Session - To review the performance of a public employee per RCW 42.30.140(g)

11. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

C. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Dennis Bao Nguyen

Samuel Fiapito

Student Representatives Absent:

None

D. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Dr. Millicent Borishade

Aaron Dragonov

Jeff Baker

Jennifer Jones

Carrie Marting

Kimberley Goodman

Robin Alsop

Silvia Dicus Mora

Liliu Aleaga

Jamileh Almasoud

Courtney Martinez

Ellen Gengler

Veronica Birdsong

Abigail Tabason

E. Welcome Message - Director Morris

Director Morris shared the Community Agreements.

F. Land Recognition - Director Morris

Director Morris conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the October 11, 2022 Regular Board Meeting

Director Morris made a motion to approve the Agenda for the October 11, 2022 Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no Public Comments.

4. Reports

A. Race & Equity Update

Dr. Herndon shared several updates. The first district-wide race and equity meeting of the year was held last week. It was well-attended and the buildings were well-represented. Discussion centered on the work we are doing and questions in regard to professional development. The Board of Directors started professional development last week with Dr. Rogers-Ard and Dr. Knaus. The Board Retreat was held on Friday, October 7th. The facilitators for the retreat were the same facilitators that have been and will continue meeting with District Administrators, Building Administrators, and staff. Dr. Herndon commented that he found the facilitators engaging, extremely knowledgable, and passionate, and the way they engage with participants is both challenging and inviting at the same time. The main takeaway for him, was distinguishing between safe space and brave space. Ultimately we are trying to create a culture that values the "brave space" as that is where we can really make the changes. A safe space is great and is what people seem to go to, and people need to start in that space. Overall, he is hoping that the culture of Tukwila really honors that space for people because there are extremely challenging conversations for everyone.

Additionally, moving forward on this report, I will start having various staff participate in the reporting process.

President Hoover shared that she values the work that happened at the Board retreat. The ways that we will see this work, at every level, and the info we are getting is that same information being shared at schools, and other buildings.

B. COVID-19 Update

We will be hosting a vaccine clinic on Tuesday, October 18th. However, this is only for individuals under the age of 18. King County Department of Health recently updated its website. The changes instituted recently have made it more difficult to find information, i.e. COVID data. It lumps cities together, i.e. Tukwila, Renton, SeaTac, etc., making it harder to drill down to your specific city. They do have an Excel spreadsheet that can be downloaded and will show specific city information. For Tukwila, are cases are pretty low, thankfully. We are aware that Flu season is coming, so even if you don't have COVID, you can still wear a mask so you don't pass it along to others.

President Hoover shared that the emergency declaration is coming to an end at the end of this month. Is there a way we can do an educational campaign, i.e. has the flu decreased?

5. Consent Agenda

A. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers, and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and LARSON)

Director Larson made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. WSSDA General Assembly Proposal Prioritization

Director Larson presented the top fourteen (14) legislative positions, ranked by priority, that would benefit our schools. The Board reviewed the list and agreed to the suggested recommendations from Director Larson.

President Hoover shared that they would like to make sure to include trauma-informed practices and multilingual learning.

Director Larson will move forward with the submission.

7. Questions Only - Presentations

A. Student Early-Withdrawal Report Presentation

Jr. Student Representative Nguyen asked what are the criteria for the different tiers of communication? Mr. Baker shared that communication is based on how many absences students have and how frequently they've been communicated. They are in the process of revising this system at Tukwila Elementary.

Jr. Student Representative shared at Thorndyke Elementary they are developing a system on how to deal with absences. As of now, do you know what they are doing about student absences and communication? Mr. Baker shared that parents receive a phone call, which is standard practice.

B. 2022 Summer School Data

The report was reviewed by the Board. The following comments were captured:

Remove the "rush" data in the report - scores increased.
Include stretch and growth data - will aid in seeing what does or does not work.
Additional discussion is needed in regard to additional specific data needed.
Include who we are serving, i.e. MLL, Special Education, etc.
Account for the English proficiency of students who take the test.
Additional languages available?
Out of School Time providers - misuse of expertise to require staff to prep students for i-Ready. Their focus is on Social Emotional learning.
Aha Learning - provides tutoring for students
Incorporate Language Support teachers into summer school

8. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Out of State Travel - Staff to La Cosecha Dual Language Conference in Santa Fe, New Mexico

Director Larson made a motion to approve Out of State Travel - Staff to La Cosecha Dual Language Conference in Santa Fe, New Mexico.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

9. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There was no public comment.

10. Executive Session

President Hoover recessed the meeting to Executive Session at 7:33 p.m. for approximately 45 minutes to review the performance of a public employee per RCW 42.30.110 (g).

A. Executive Session - To review the performance of a public employee per RCW 42.30.140(g)

President Hoover called the meeting back to regular session at 8:15 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolejack

Director Larson

Director Morris

Board Directors Absent:

None

11. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:17 p.m.

October 7, 2022

Board Retreat

Recording

Agenda

Friday, October 7, 2022

Board Retreat via Zoom and In-Person (9:30 a.m.)

Meeting Begins: 9:30 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Race and Equity Discussion

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:30 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Amy Cast, WSSDA

Dr. Millicent Borishade

Anthony Brown

Rachelle Rogers-Ard

Christopher Knaus

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

The Board of Directors continued their training in Race and Equity work through PSESD.

Amy Cast, WSSDA provided a refresher on Open Public Meetings Act (OPMA) and recent changes to the act as well as how the legal system interprets the law in regard to OPMA.

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 11:35 a.m.

September 27, 2022

Recording

Agenda

Tuesday, September 27, 2022

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
******************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Flag Salute

C. Roll Call

D. Welcome Guests

E. Welcome Message - Director Morris

F. Land Recognition - Director Morris

2. Approval of Agenda

A. Approval of the Agenda for the September 27, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. COVID-19 Report

D. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the September 13, 2022 Regular Board Meeting

B. Approval of Minutes from the September 13, 2022 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

6. Board Discussion

A. Board Presentations

B. WSSDA General Assembly Discussion - Continued

7. Questions Only - Presentations

A. Financial Forecast - 22-23

B. Redistricting Update

C. Accreditation Update

D. Gifted and Advanced Coursework - Numbers and Subgroup

E. Tech Plan - Update

F. i-Ready - Preparing Students and Communication Plan

G. Sexual Harassment Prohibited - Annual Report (Policies 3205 and 5011)

H. Increasing Mental Health Supports - Plan

8. Presentations

A. 2021-2022 Tukwila School District and State SBA Data

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Collective Bargaining Agreements

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:29 p.m.

B. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

C. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

"Dennis" Bao Nguyen

Sam Fiapito

Student Representatives Absent:

None

D. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Aaron Draganov

Dr. Milicent Borishade

Jeff Baker

Stephaie Chen

Joe Camacho

Veronica Birdsong

E. Welcome Message - Director Morris

Director Morris shared the Community Agreements.

F. Land Recognition - Director Morris

Director Morris conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the September 27, 2022 Regular Board Meeting

Director Larson made a motion to approve the Agenda for the September 27, 2022 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no Public Comments.

4. Reports

A. Student Representatives Report

Jr. Student Representative Dennis Nguyen shared that he was thinking about looking into finding a new Jr. representative for next year, after Sr. Student Representative Fiapito's graduation. He shared that he was approached by a student who was interested in possibly applying when the position becomes available.

Sr. Student Representative Sam Fiapito shared several updates. School started and the transition has been very smooth. Sports have started and the open house was a success. Right now, we are having our first homecoming (since 2019) on October 8th. Next week, we have a multicultural assembly happening at Foster High School. We also have hallways and class competitions to pump up everyone's spirit before our homecoming game.

What is the strategic plan? We had a person, hired by the board, who came to our class and talk about it, but I wanted more information and what are the steps in place? Dr. Herndon shared that we will be reaching back out to parents, students, and community for additional feedback. The strategic plan is about focusing on areas in the district and make some improvements and changes in the next four (4) years.

B. Superintendent Report

Dr. Herndon shared several updates. The Open Houses were finished last week. Each of the schools held an open house, and the turnout was excellent. There was an opportunity to discuss and highlight our strategic plan and there will be more opportunities for additional feedback.

He shared that he has received interest from several students regarding the Superintendent Advisory Committee. He will connect with those students for further discussion and get the advisory committee started.

He shared an update on the SRO process. We held a community collaboration "forum" for feedback. Students, parents and community members participated. The students shared excellent feedback, and we should have an update by the next Board meeting.

C. COVID-19 Report

Hannah Maestro, District Nurse shared several updates. Our cases have been steadily low. There is more staff cases than students. There is another vaccination clinic scheduled for October 13th. She is working in collaboration with Mr. Draganov and King County Department of Health regarding improvements to the event. At this time, we are serving students 18 years old and younger. We are hoping to be able to expand this service to families and staff.

Governor Inslee's emergency proclamation will end at the end of this month on October 31st. In November, we still expect all protocols in regard to case reporting and exposure notifications to families to continue. The one piece that will end will be the vaccine requirements for staff, contractors and volunteers coming onto campus. The COVID response team will review and discuss next steps.

D. Directors' Reports

President Hoover shared several updates. The safety and inclusion task force was approved at the last Board meeting. A small group of people has been brought together to help with the selection of participants for the task force. The communication has been a little slow, but expect to see something soon on how to apply and be a part of the task force. Very excited about this work moving forward. They shared that they are looking forward to the board presentations discussion and how it is part of the work of the Board as a whole. They shared that they met with Adam Kay, PSESD in regard to a wonderful opportunity to continue the work we are doing with the other RoadMap districts. This work focuses on centering voices of color. Looking forward to working with our student representatives, Dr. Borishade, and others at Showalter Middle School.

Director Morris shared that it was fun to see students enjoying the Open House. She had an opportunity to volunteer at a classroom today, and it was so good. Looking forward to doing more volunteering in the classroom

Director Larson shared several updates. He reported attending the Parent Advisory Group. Although this was the very first meeting, many issues were touched on, including:

Communications - interpreters, mailings, etc.
i-Ready -communication around this assessment and the preparation of students
Recess - not enough time
Hiring - parents would like to be a part of the hiring process
Curriculum - specifically the reading curriculum
HI-Cap

Director Larson acknowledged Maryan Abdow and Julie Herdt for organizing the group and meeting.

Director Larson shared the South King County Road Map Project posted some data on career and technical / community college. The data showed the percentage of students enrolling in community college increased to 60%. The Tukwila School District came in first place out of all of the districts. In terms of black students, TSD placed first. In addition, the data showed for black students, TSD had the highest graduation rate.

Director Bolerjack shared that she attended the Open Houses and the PTO meeting at Cascade View. Very impressed with the turnout at both events. She shared her concern regarding language access. At one of the meetings, approximately 60% in attendance had no access to what was being spoken. We need to figure out a better way. She attended a tennis match, a couple of football games, and plans on attending a volleyball game. She attended the Parent Advisory Meeting. As a Board, we need to figure out how to proceed regarding attendance. She has also started tutoring services at her church. She is looking for more support. The football team has been coming to the pantry to volunteer on Saturdays, which has been great.

5. Consent Agenda

A. Approval of Minutes from the September 13, 2022 Regular Board Meeting

B. Approval of Minutes from the September 13, 2022 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

Director Larson made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Board Presentations

President Hoover provided a high level overview of areas to include in Board presentations and opened the discussion for additional input and feedback. What are the essential items, foundational items, of every presentation that comes to the Board? Regardless of the topic, these are the essential items / big pieces that the Board wants to know or have some information about.

Additional essential items:

Race and Equity toolkit - ensuring that we recognize areas that need additional focus
Language supports - what language supports are necessary so it is inclusive for everyone
Communication - to ensure information is getting out to the right people, with additional languages
Reports - consistent structure/outline of information
Presentations - not necessary to have all presentations using the same design. Allowing for a creative design for each presentation
Data - we need to be looking at the same data overtime. Data needs to be consistent, needs to have SMART goals, and continuity of data.
Presentation vs Questions Only - If something new, needs oi be a presentation, if it's annual or previously reviewed, then questions only.
Board Tracking Sheet - questions on this sheet are essential but also allow for transition into other items.
Rationale for decision making

The final document should be part of the Board Operating Agreements. President Hoover will follow up with Dr. Herndon and Dr. Borishade for final feedback. Once received, the Board will review the final document for any additional adjustments.

B. WSSDA General Assembly Discussion - Continues

The General Assembly of Washington State School Directors will be meeting this weekend to review the different legislative positions. As the legislative representative, Director Larson intends to vote as recommended by the committee. The purpose of this discussion was to provide an opportunity to discuss any items that are listed on the document. If there are no comments or concerns, Director Larson will vote accordingly. The next step will be at the next Board meeting, where the top ten (10) will be prioritized and he will provide a list of recommendations for the Board to review and discuss.

7. Questions Only - Presentations

A. Financial Forecast - 22-23

Director Larson commented on the ending fund balance shifting from 6.7% to 4.9%. In order to avoid this kind of large swing, could we "true up" the books monthly or quarterly? The answer he has received in the past is that skyward doesn't work that way. Ms. Birdsong shared that yes, you could potentially do this quarterly, however, there are certain things that happen in August that we don't necessarily know for sure, i.e. extra hours / additional hours and using categorical funding vs. BEA. Also, we are not 100% on how much funding we will receive from local enrichment.

Director Larson asked if there were any system changes that could be done to get the $890k down to a smaller number. Ms. Birdsong shared that from August through the first week of October, there are several unknowns and it would be difficult to predict the ending fund balance.

B. Redistricting Update

Director Larson commented that everything looks good. We do have the option to do two (2) at large positions. We should look at this more and start that discussion. We clearly want to get input from the community on this, which will need clear communication to the community, etc.

President Hoover asked when is it a good time to start talking about this process. Dr. Herndon shared that we are going through this process anyways, and recommended Spring of 2023 to start engaging in conversation.

C. Accreditation Update

Director Morris asked if the high school was accredited until 2024? Dr. Herndon replied that it was correct. Director Morris asked if this information was communicated to the community? Dr. Herndon shared that we will be discussing that as we have a timeframe for this process.

As to having a Board policy on this, the state does state that it is optional. Dr. Herndon shared that we could work on a policy for our District. Director Larson commented that race and equity need to be at the forefront of this process.

Dr. Herndon shared that the first meeting is scheduled on October 21st, and part of the discussion will focus on the additional workload for Administrators and supports needed for this process.

D. Gifted and Advanced Coursework - Numbers and Subgroup

Jr. Student Representative Nguyen asked if there were going to be additional courses offered. Dr. Borishade, Chief Academic Officer, shared that the accreditation process will be looking at this and we will follow up after that.

Director Larson commented on how race and equity expression are applied here. When going through the questions on the rubric, only one question appears to be answered. We need to have the other three questions expressed in the report. This report will need to be updated to reflect the race and equity questions in the rubric.

E. Tech Plan - Update

Director Larson commented on the race and equity questions used as they do not match the approved race and equity rubric. We need to be consistent and use the approved rubric.

Director Larson commented that the data provided was good, however, there was not any racial breakdown included in the data. We need to identify in our system where the learning and equity gaps are, and move forward with a solution to fix those identified gaps. We need to look at all of the data points and indicators available so that we can see if the strategies are working, or if adjustments need to be made. We need to ensure that all of our students have access.

Example: Identify gap, provide solution, check to see if the issue has improved.

F. i-Ready - Preparing Students and Communication Plan

Discussion ensued on preparing students and the communication timeline to the parents and students regarding the assessment dates. Additionally, information that is sent back to the students and parents is not easily digestible. Is there a way to make it easier to understand? Dr. Borishade shared that as the students are doing work in the classrooms on this, information would be relayed to parents via students and teachers. The information we will share is this is where your student is and what that means. Director Larson commented that information back to parents needs to be timely and meaningful. What is the timeline for communication? Dr. Borishade shared testing date and then the communication date (based on the dates of each assessment).

G. Sexual Harassment Prohibited - Annual Report (Policies 3205 and 5011)

Jr. Student Representative Nguyen asked what was the criteria for the selection of participants on this committee? Mr. Draganov, Executive Director of Human Resources, shared the criteria used.

When will the reporting system be coming out? Mr. Draganov shared that it would be in January 2023. This is to ensure that we are thorough throughout the process.

H. Increasing Mental Health Supports - Plan

President Hoover commented on our outside mental health providers. Has there been additional work or reaching out to other providers in our area that may have some open space or could dedicate a certain amount of slots to our district? What kind of discussions have taken place knowing that Sound and other providers are really not an option for us at this time? Dr. Borishade shared that our counselors and social workers are working on this. We should have a list soon of outside providers that are available to us. President Hoover offered a suggestion, although not sure how this would work. Is there a way to work with the local community colleges in the area partner on providing some of those services? Dr. Borishade will follow up on that suggestion.

Director Larson shared that the state will be adding a 1.0 FTE per elementary school over the next three (3) years. It looks like each elementary school has chosen to get one (1) SEL interventionist. Tukwila Elementary has hired one already. It was noticed that there is a call for a certified and a classified SEL interventionist. What is the difference? Dr. Borishade shared that Cascade View choose to go with the classified position.

8. Presentations

A.2021-2022 Tukwila School District and State SBA Data

The SBA scores were posted a few weeks ago. Director Larson completed an analysis of those scores and shared the results.

Highlights include:

King County School Districts - District Level Data - Reading and Math - Proficiency rate vs. Free & Reduced Lunch rate - The data shows that test scores are completely correlated to income. The state needs to increase funding to schools with a high low-income rate. The state funding is "backwards" in that they provide more funding to the higher income schools. This is not about deficiency in students, this is about deficiency in the system we have.
King County Grade 5 Schools - Science - Creative Learning Labs (CLL) - Cascade View is above the regression line, while Thorndyke is below the regression line. Tukwila Elementary is now above the regression line due to robust robotics programs and CLL. Thorndyke Elementary lost their CLL teacher, and the robotics was discontinued. At Cascade View, with the implementation of the CLL and the new teacher, the school jumped to above the regression line.
Out of all 31 data points, TSD had five (5) outstanding groups that were above the state average taking into account the poverty rate. - fifth-grade reading at Cascade View and Tukwila Elementary, fifth-grade science at Cascade View and Tukwila Elementary, and reading at Foster High School.
Three other groups were very close to being above the state average taking into account the poverty rate: 8th-grade grade reading at Showalter, 3rd-grade reading at Cascade View and 3rd-grade math at Tukwila Elementary
The income gap in reading increased, which is consistent across the nation, as did math and science.
Data show racial gaps in reading and math and science.

Director Bolerjack asked how do we move forward to make improvements, and how do we use this data now? Dr. Borishade shared that in 2013, there were common core state standards. Our elementary staff will have a refresher on common core state standards, and a realignment in the curriculum. We need to look at what standards are we teaching to? What does student work look like?

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Collective Bargaining Agreements

Director Larson made a motion to approve the Collective Bargaining Agreements.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Overnight Travel - Student Representative to WSSDA Conference

Director Larson made a motion to approve the Overnight Travel - Student Representative to WSSDA Conference.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comment.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:33 p.m.

September 13, 2022

Board Work Session

Recording

Agenda

Tuesday, September 13, 2022

Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Setting of Work Sessions for 22-23

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the work session to order at 5:00 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Bolerjack

Director Morris

President Hoover

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Jeff Baker

Aaron Draganov

Carrie Marting

Dr. Millicent Borishade

Veronica Birdsong

Jennifer Jones

K. Korol

2. Presentations

A. Setting of Work Sessions for 22-23

Dr. Herndon shared the draft calendar of the work session topics. The subjects are grouped by month for discussion and strategy plan pillars. The data reports will be aligned with the topics. The list of data reports will be updated and cross referenced with meeting presentations, work sessions, etc.

The Board requested additional information to include in data reports:

Achievement Index - this is a state report. This was discontinued, howver it may start again.
Include - What's the impact? Include impact at schools, district level
Include the Teaching and Learing input.
What do we need to work on?
What is working, etc. Schools?
Anctedodal information - students / teacher discuss data.
Include growth in data - not just numbers
Show data side by side - academic and CEE data
Budget component - where is the funding, what is the impact,
Supporting organizations - include data and input

The Board requested the following topics are added to Work Session Topics:

AVID report
Spec. Educations Update - Board work session or department update - several components, i.e. equity, financial, students needs, funding, etc.
Hope team update - Include: Specific deliverables and status. What kind of patterns are we seeing? Include student elevation in Tier aspect and what are the patterns that may impact the budget.
Assessments - How are we using them? Do they overlap? Can instructional time be increased?
Schools - full understanding of what we are doing at each school, how are they supported by the district, and how are the students getting the resources they need?
Grants - How is the funding being spent, status, the objective of grants, how is the grant serving our district as a whole and how are we doing implement the grants with fidelity?

President Hoover commented that information has been received regarding the Gates grant funding ended. The Board requested an update on this grant, including the reason why the funding ended.

Data gives us an opportunity to shift our direction, add more resources if necessary, etc. Dr. Borishade shared that this year we plan to meet with students, to explain what the testing "number" means, and how to get to the next level. The principals have been empowered to move forward with staff in this approach.

Next steps:

Identify topics as either a work session, Saturday session or a questions-only report.
Get feedback from the Board as to what they would like to see in the reports, possibly get input from the community and their perception and what they want to see.
Move the road map project up to Jan. 2023 - CCER

3. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the work session.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the work session at 6:00 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, September 13, 2022

Regular Board Meeting- Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Flag Salute

C. Roll Call

D. Welcome Guests

E. Welcome Message - Director Morris

F. Land Recognition - Director Morris

2. Approval of Agenda

A. Approval of the Agenda for the September 13, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Race & Equity Update

B. COVID-19 Update

5. Consent Agenda

A. Approval of Minutes from the August 23, 2022 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)

6. Board Discussion

A. Retreat Planning

B. WSSDA General Assembly

7. Questions Only - Presentations

A. Highly Capable Program

B. Curriculum Overview

C. Increasing Mental Health Supports - Plan - Update

D. Instructional Minutes - Final Calendar

E. Title 9 Taskforce

F. Assessment Calendar - 2022 - 2023

G. Enrollment and Attendance - 4th Day Count

H. Public Records Request - Annual Report

8. Presentations

A. Strategic Planning

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Assessment Calendar - 2022 - 2023

C. Approval of the I-Ready Assessment Suite for 2022-2023

D. Approval of Donation - Dave Larson

E. Approval of Title 9 Task Force

F. Approval of Board Polices No. 2140 and 3112

G. Approval of Out of State Travel - AASA Early Learning Cohort

H. Approval of Out of State Travel - Three Course Challenge - Warrenton, Oregon

10. Public Comment

A. Public Comment

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Sam Fiapito, Sr.

Dennis Nguyen, Jr.

Student Representatives Absent:

None

D. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Angela Meyer

Deborah Kohr

Terra Dupont

K. Korol

Vy Le

Jennifer Jones

Aaron Draganov

Amanda Foster and Todd Best

jeff Baker

Duane Meyer

H. Wallendahl

Liliu

Joe Camacho

stephanie chen

Carrie Marting

Veronica Birdsong

Courtney Martinez

Dr. Fremstad

Fasika

Maeve Willard

Pam Bila

Phone in Caller

Debbie Aldous

Grace Saturnino

Kyla Crawford

Liliana Cardenas

Tammy

E. Welcome Message - Director Hoover

President Hoover shared the Community Agreements.

F. Land Recognition - Director Hoover

Director Hoover conducted the Land Acknowledgment.

2. Approval of Agenda

A. Approval of the Agenda for the September 13, 2022 Regular Board Meeting

President Hoover made a motion to approve the Agenda for the September 13, 2022 Regular Board meeting as amended: Removal of Action Item 9.H.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comment:

Angela Meyer - Office Manager - Cascade View - Before I read my statement, I need to clarify something. I understand that an administrator who is no longer employed with the district falsely accused me of not writing my previous two (2) statements. I want to make it very clear that I am intelligent and articulate enough to write my own statements and I do not need anyone to write them for me. I'm here to express my anger and frustration over the leadership, or lack thereof, in the Tukwila School District. I am looking specifically at you, Dr. Herndon. You are the Superintendent and are supposed to be moving us in a positive direction that is focused on the positive outcomes for students, yet we continue to move backward. One of the worst decisions you made was to hire Ted Howard. In his two (2) years with the district, I would describe him as incompetent and a chaos agent, inflicting as much damage on the district as possible. As the Superintendent, you can't say you didn't know what was going on. But instead of trying to fix the issues and problems, the perception is you think problems will magically go away, like the ostrich that buries his head in the sand. But that's not what happens. The problems don't go away, they only get worse.

I'm also still waiting for an answer from the one question I posed to you at the March 8th Board meeting. We are now almost 3 1/2 years out from the Board meeting where students and staff from Foster High School confronted you and the Board about racism that was being experienced at Foster. The question was simple: Were the students and staff that participated in the abhorrent racism towards our BIPOC students and staff disciplined or reprimanded? But in fact, you have answered the question, with silence. Your silence speaks volumes.

At CV, we feel like we are the stepchildren of the Tukwila School District because our kids aren't afforded the same opportunities as the other schools, and this is on you. Our principal, Dr. Tenesha Fremstad, works tirelessly to make sure our kids have equal access to opportunities when the district fails our school. She has the best interest of our students at the forefront of every single decision that comes out of the principal's office. I have worked closely with her for the last five (5) years and I have seen the highs and lows. I have seen the horrible disrespect she has been shown not only at the school level but at the district level. I have heard the names she has been called and the horrible things that have been said about her by not only members of our staff, but by others in the district. I have seen the hurt and tears. I have seen the way she has been treated by district leadership and that falls on you, Dr. Herndon. Now we have yet another issue with the Champions program. Dr. Fremstad did everything she could to make sure our kids had the same opportunity that the other two schools have. You are supposed to know what is going on in your district. We only have 5 schools. So why didn't you know there was a problem with the program at CV? And if you did know there was a problem, when did you know it? What did you do to try to make sure our kids had equal access to Champions? These should be easy questions for you to answer. I would stand in the fire for not only Dr. Fremstad, but also with many of the administrators here tonight because they are here for the right reasons, the students. They understand what we are all here to do, educate our kids. But because of your ineffective leadership, our district is more about personal agendas and less about educating our kids. I cannot sit by any longer and watch the ongoing character assassination of Dr. Fremstad and other administrators that are doing the right thing. This district does not like strong leaders, especially if they are women of color. Our former Superintendent, Dr. Judith Berry was a strong leader, but there were those in the district that cared more about their personal agendas, so she was targeted. In the edn, she was humiliated and fired during a Board meeting and led out of the building like she was a criminal. Even though this didn't happen on your watch, your lack of leadership has let those individuals and groups operating with only their best interests and not the best interest of students to continue their campaigns of targeted harassment. This is how people are treated in this district. The blame for this rests squarely on your shoulders. We talk a lot about relational trust, but that trust has been broken. I have no faith in you or your leadership. Our students deserve better and our community deserves better.

4. Reports

A. Race & Equity Update

Dr. Herndon shared several updates. Dr Rachelle Rogers-And and Christopher Knaus have worked with the district for the past several years. In conversation with Eileen Yoshina, PSESD she felt that it would be better for the Board to work with them to maintain consistency. The two facilitators have worked with building administrators and they are also scheduled to complete some professional development with our administrators and the building and district race and equity teams. The thought behind that is to have some consistency, vision and building alignment. We have met and mapped out a timeline for the rest of the year, including the quarterly retreats for the Board. The first retreat for the Board has been tentatively scheduled for the first weekend in October. The district race and equity committee meeting is scheduled for Monday, October 3rd, from j3:30 to 5:00 p.m.

Director Bolerjack asked Dr. Herndon to share the goals that have been set for the new trainers and how we will measure those with the staff. Dr. Herndon shared that the facilitators have requested a conversation with the Board about where they see the Board relationship. This would also include Amy Cast from WSSDA. In relation to the work they have been doing with the administrators, they know the goals they have had on the work over the last two years. This information will be shared with the Board.

President Hoover asked for an update on the Race and Equity TOSA open position and the hiring process. Dr. Borishade shared that we did review applications and have decided to move forward with reposting the position as it is important someone understands the work we need to get done.

President Hoover commented that the work we do around race and equity is a separate body of work rather than it being a line through every single decision, conversation, and everything that we implement. The implementation around the racy and equity toolkit was designed to be a resource that helps us implement race and equity in all areas. It seems that the training around the equity toolkit fell short and the toolkit has not been reviewed in a long time. Is the race and equity toolkit being revised? What will be the plan to ensure that, not just the people on the race and equity team, but anyone who is making any sort of decision, i.e. every single staff person in our district, makes a decision knowing how to fully utilize the toolkit for the intention? Dr. Herndon shared that this is a conversation that we had with the trainers and with Ms. Yoshina, PSESD. In the conversation, we had in the spring, and the concern about it was that it was being viewed as a separate entity. Dr. Herndon shared that he agrees that race and equity need to be infused with all work in the district not siloed as its own entity. The toolkit was meant to be a couple of questions that really centered you on that conversation as you are going through the process. President Hoover asked if that intention was communicated effectively throughout the district? Dr. Herndon replied that he does not believe it was communicated effectively due to the conversations in the Spring. We need to get staff to start thinking that way in using the toolkit and that for the most part takes practice. President Hoover commented in thinking about How are we measuring the success of pd? are all staff trained in this tool kit. President Hoover commented that it is hard to change our culture, but we really need to make this a priority. We would love to hear how that is happening, and how the work is moving forward.

B. COVID-19 Update

Dr. Herdon shared several updates. We received updates from King County Department of Health and have uploaded that information to our website. For TSD, we have had a couple of cases so far this year. We will be uploading, by the end of this week, each building's COVID plan, on the website. We have completed a reorder of tests and received a fresh supply. Tests are available for anyone who needs one. Our next vaccination clinic is planned for Thursday, September 22nd.

President Hoover acknowledged Ms. Maestro, District Nurse for the effective communication sent out. President Hoover asked if we have received the COVID plan from Champions? Dr. Borishade replied that we have recieved that plan. President Hoover asked if we could start sending out the staff and student surveys. Dr. Herndon shared that we will be starting our monthly surveys this month.

5. Consent Agenda

A. Approval of Minutes from the August 23, 2022 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)

Director Bolerjack made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Retreat Planning

Dr. Herndon shared that although we had the retreat scheduled for October 8th, we have received a request from the trainers to move it to Friday, October 7th, beginning at 9:00 a.m. Director Bolerjack asked if our Student Representative can attend. Dr. Herndon shared that it is a school day, however, we hope they can attend. Dr. Herndon shared that he would confirm the date and time. Once the topics are received and reviewed, the agenda will be emailed to the Board.

B. WSSDA General Assembly

Director Larson shared an overview of process during the General Assembly. Any director can propose new resolutions and new legislation as well, and they are discussed and voted on by the group. This year, the general assembly is scheduled for September 30th and October 1st. Director Larson shared the current booklet of proposals, approximately 195 in total. Director Larson will review all of the proposals and will share a list of recommendations at the October 11th Board meeting for review and discussion. The second part of the process is a prioritization (top 15) to advocate for during the legislative session.

7. Questions Only - Presentations

A. Highly Capable Program

Dennis Nguyen, Jr. Student Representative commented that in a review of the cluster program, specifically the elementary program, it is his understanding that the author of this program presented to the Board on this program. Director Larson shared that the Board did not receive a presentation on this. Director Bolerjack concurred and confirmed that a book was distributed to the Board for their review. Student Representative Nguyen asked if there is there any way to not move forward with this program? He commented that he opposed the cluster model based on research he conducted. He shared that there is very little verifiable data about whether this program effectively helps students of color or students of different social and economical cultures. He shared that in looking at other districts using this model, specifically Seattle Public Schools, their data shows that it is actually marginalizing students.

Dr. Herndon shared that there is a state requirement that students who are identified as highly capable have an appropriate curriculum. Dr. Herndon acknowledged that the information given by Student Representative Nguyen was excellent feedback and raises alot of good questions.

Comment in chat: As a parent of a child who got into the high capable program, our child and ourselves are excited for the program - Amanda Foster & Todd

President Hoover asked if the toolkit was utilized when this program was being considered and if not, why not? Where was the community's voice in the decision-making in this particular program? What are we doing with the information regarding other districts pulling this program? Now what do we do?

This is an item that we need to continually look at and adjust.

B. Curriculum Overview

Director Bolerjack asked can you tell me if the program is being piloted across all the grades and schools equally? Dr. Borishade shared the two math programs are being piloted in each elementary school. At the end of the piloting program the teachers will meet, discuss, review, and recommend.

Dr. Borishade shared that we will be piloting this program for the full school year, instead of half the school year as done previously. This is because if you teach a program for six months, then switch to a different program, the student is now learning two different programs and isn't learning effectively. After reviewing, if the recommendation is to not move forward with the piloted program, we would then need to ask the Board for an additonal year so that we can find a math program that engages our students.

Director Morris asked if it is possible to look at units of study and compare those instead of just looking at one program? Dr. Borishade shared that it would be good to attend the curriculum coucil and hear from the teachers regarding what is good for them.

Director Morris wants to attend the curriculum council. Dr. Borishade replied that she would provide the meeting dates for the curriculum council. She will also include information regarding which staff members are piloting the math programs.

C. Increasing Mental Health Supports - Plan - Update

Director Larson commented that we have a list of different items. The question is always what are the funding sources, particularly ESSER funding? For each one of these, what are the measures to see if this is working or not? A spreadsheet attached to each one of these showing funding and here is how we are going to look at how this worked or didn't work.

President Hoover commented that this did not feel like a plan. This is a list of items. We need a plan, not a list, that shows how are we supporting this across the district, how is something that is working being shared with other schools, what is the implementation timeline, and communication to students and staff. Dr. Herndon shared that we have been working on this as a team, and one item we need to add is ensuring that students are aware of the resources available and they have access to the resources.

President Hoover commented that more information on MTSS would be great. There is a lack of clarity across the district as to how MTSS team is working and operating. This presentation would provide clarity for the Board and include how are we ensuring clarity across the district. This can be a future presentation.

President Hoover added that we need to include what the process is for the student going to a social worker or school counselor, and where they are pointed to for resources.

Director Bolerjack would like to know if there are waiting lists for students to see counselors? Also, are we able to serve all the kids with these resources? Also, include outside resources. How many students are they servicing, what is the cost? What about Subustance Use programs? In addition, the Urban League is not mentioned and needs to be included.

Both student representatives commented that students do not know where to find resources.

Director Morris asked how many counselors do we have at the elementary schools? Dr. Borishade shared that there are no counselors at the elementary schools. There is a big difference between a counselor and a social worker. Director Larson commented that he believes it is left to the Administrator's discretion for what is needed. Director Morris asked if the information could be provided on this. Dr. Herndon replied that the information would be gathered and sent to the Board.

President Hoover inquired as to how can we build a stronger system at our elementary schools? We need to move toward providing continuity across the district.

D. Instructional Minutes - Final Calendar

There was a discussion on lunch and recess times with concerns expressed on seat time and recess time. Dr. Borishade shared that recess time is split based on OSPI recommendations.

President Hoover asked to find creative solutions to the 30 minute lunch time. Dr. Herndon shared that he would meet with Mr. Walk and get information, as well as data, which would be provided to the Board for further discussion.

Director Morris requested to see each elementary schedule to include recesses, lunch and specialists schedules.

E. Title 9 Taskforce

President Hoover presented the Title 9 taskforce proposal (attached)

F. Assessment Calendar - 2022 - 2023

Director Larson commented that we need to continue to find ways to cut down on the number of assessments, which would increase instructional time.

President Hoover asked if there was room to adjust the calendar if needed? Mr. Baker shared that the buildings decide when to do the assessments. In addition, test vendors provide recommendations for when to conduct the test.

Dr. BOrishade shared that this year, students will be able to have a discussion regarding their testing "number" and then set some goals as to how to improve that number. We are doing the interventions early so students can prepare and improve. The principals have provided teachers the green light to move ahead on this.

President Hoover asked if there were supports for students in preparing for the test taking process? The Board would like to see information on supports availble for students in preparing for test taking and communicating these resources to students.

G. Enrollment and Attendance - 4th Day Count

H. Public Records Request - Annual Report

8. Presentations

A. Strategic Planning

Dr. Herdon presented the draft strategic plan. Dr. Herndon, along with Dr. Steach and Dr. Borishade, have crafted a draft of the strategic plan. On the first few pages, the feedback received from the community, staff, parents, and students is reflected in SMART goals and sorted into one of the four (4) columns. On the following pages, in the chart, there are items listed that are beyond the SMART goals. These are items that we are developing, communicating and implementing and monitoring. These are some of the other areas that aren't necessarily SMART goals but are more strategies that we are working with.

This week, the plan is to attend the four (4) scheduled open houses. I, along with Dr. Steach, will be available at each open house to get feedback from parents, and then visit classrooms to get feedback from students at the elementary schools. Dr. Borishade shared that they would be presenting the plans to the parents at the open house. The liaisons will be on hand for translation. Director Morris commented that since this is the first open house that we have had in a while, perhaps it would be better to let the parents and students enjoy that and learn about the school and teachers. President Hoover agreed, commenting that it feels like this is trying to squeeze into an already planned time. President Hoover asked what are the next steps? Dr. Borishade shared that the input received at the open houses, from parents, students, etc., will be formalized and infused into the strategic plan and

Director Larson commented there are way too many acronyms that parents won't know the meaning of. student growth goals are not realistic. Parents will not know what scale points are. The scale points need to be changed to grade levels. Overall, the plan needs to be simplified. It is too complicated.

Director Larson commented on the 100% goals. 100 percent goals usually don't come to fruition and are unrealistic. The SMART goals need to be realistic and achievable.

President Hoover asked if this plan would be translated so parents can read it. Dr. Borishade shared that there will be talking points available in several languages.

President Hoover shared that the input received up to this point was lacking and the consultant shared that he did include his own bias in the feedback; therefore, additional input is needed. President Hoover requested that the Board receive a timeline and outline of the complete plan for gathering additional input. We need to send out a communication, possibly a flyer, that lists all of the opportunities for providing input for the strategic plan over the next three (3) months. In addition, it would be a good idea to meet with the group who gave the input and have them review the current draft plan to see if their input was captured.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Assessment Calendar - 2022 - 2023

Director Larson made a motion to approve the Assessment Calendar - 2022-2023.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of the I-Ready Assessment Suite for 2022-2023

Director Larson made a motion to approve the I-REady Assessment Suite for 2022-2023.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson commented that he would like a deeper discussion regarding assessments. i.e. work session.

D. Approval of Donation - Dave Larson

Director Bolerjack made a motion to approve Donation - Dave Larson.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Title 9 Task Force

Director Morris made a motion to approve the Title 9 Task Force.

DiretorDirector seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Board Policies No. 2140 and 3112

Director Bolerjack made a motion to approve Board Policies No. 2140 and 3112.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

G. Approval of Out of State Travel - AASA Early Learning Cohort

Director Larson made a motion to approve Out of State Travel - AASA Early Learning Cohort.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

H. Approval of Out of State Travel - Three Course Challenge - Warrenton, Oregon

This item was removed from the agenda.

10. Public Comment

A. Public Comment

President Hoover called for Public Comment.

Vy Le - Teacher - FHS - Thanked the Board for forming the Safety and Inclusion committee. Expressed concerns on the Highly Capable program including it being problematic and would like to encourage the use of a highly capable program that is inclusive. Expressed concerns on student assessments and provide more transparency with students and parents.

Dr. Fremstad - Principal - Cascade View - Shared additional information regarding student schedule for lunch, seat time, specialists, and recess.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Regular Board Meeting.

Director Larson seconded the meeting.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:11 p.m.

August 23, 2022

Recording

Agenda

Tuesday, August 23, 2022

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Flag Salute

C. Roll Call

D. Welcome Guests

E. Welcome Message - Director Larson

F. Land Recognition - Director Larson

2. Approval of Agenda

A. Approval of the Agenda for the August 23, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. COVID-19 Report

D. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the August 9, 2022 Regular Board Meeting

B. Approval of Minutes from the August 9, 2022 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK))

6. Board Discussion

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Monthly Budget Status Report - June and July 2022

C. Budget Presentation - 2022 - 2023

D. Summer School - Data and Analysis

E. First Read - Board Policies No. 2140 and No. 3112

F. i-Ready - 3rd Diagnostic

G. AP College Report

H. Year-End Assessment Update (SBAC) - Report and Analysis

I. School Safety Plan (Covid)

J. Staffing Report / Exit Interviews - 21-22

K. Geographic Attendance Areas - Review

L. Increasing Mental Health Supports - Update

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Policies No. 2161 and 3246

C. Approval of 22-23 Board Calendar

D. Approval of Organizational Chart - 22-23

E. Approval of Resolution No. 924 - Adopting the 2022-2023 Budget

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

C. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Samuel Fiapito

Dennis Nguyen

D. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Joe Camacho

Michael Croyle

Dr. Borishade

Aaron Draganov

Carrie Marting

Veronica Birdsong

Jennifer Jones

Courtney Mrtinez

Duane Meyer

Jonathan Joseph

Jeff Baker

Brittany Larocca

OK Kyung Brusnighan

Pam Bila

Hani Nur

Robin

Sharon MOon

Silvia Dicus

Bev Miller

Hannah Maestro

Liliana Cardenas

Ms. Breuer

E. Welcome Message - Director Larson

Director Larson shared the Community Agreements.

F. Land Recognition - Director Larson

Director Larson conducted the Land acknowledgment.

2. Approval of Agenda

A. Approval of the Agenda for the August 23, 2022 Regular Board Meeting

Director Larson made a motion to approve the Agenda for the August 23, 2022 Regular Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

4. Reports

A. Student Representatives Report

Jr. Student Representative Nguyen - No Report

Sr. Student Representative Fiapito shared that the Leadership Class will be meeting tomorrow to make posters and discuss upcoming events. This year, we will have Bulldog day on August 30th. All high school students are welcome. The day will include freshman orientation, as well as an opportunity to complete paperwork for an ASB card, and have your picture taken. He shared that he, along with Jr. Student Representative Nguyen, participated in the UW Stem summer program. This was a fun opportunity and a great experience. We were able to take classes, connect and collaborate with other students.

B. Superintendent Report

Dr. Herndon shared several updates. We have two (2) new principals for the 22-23 school year. Mr. Michael Croyle is the principal of Thorndyke Elementary and Ms. Huni Nur is the principal of Thorndyke Elementary. Staff at both schools are very excited about the new principals. School will start next week on September 1st. He shared he was out this afternoon, along with Ms. Marting, delivering back to schools items to each school. Tomorrow is All Staff Kick-Off. There will be a breakfast available beginning at 7:45 a.m. There are also several professional development opportunities for staff during this time. He stopped by Foster High School to look at the garden and see the progress made.

We will be scheduling time to get feedback from students, staff, and parents on our Strategic Plan and developing SMART goals. These sessions will be coming up in the next couple of weeks. We don't have those sessions confirmed yet, but should be able to provide dates by the end of this week. Really looking forward to having student voice integrated into the district work this year.

President Hoover inquired on the Superintendent Advisory Board. Will this be ready to launch? Dr. Herndon shared that he is waiting on students to get back to school, and will send out a notification out next week. His goal is to have a group together by the end of September.

President Hoover commented on the Strategic plan. In previous discussions, it was noted that two elementary schools and the middle school were missed in providing input on the plan. What is the outreach plan for actually getting people involved and what is the bare minimum for stakeholder participation? What are those measures to ensure we are getting well-rounded input? Dr. Herndon shared that he met with Dr. Borishade and Dr. Steach to discuss what these next stages will look like. Dr. Borishade and I just met recently to discuss ways we can get feedback in person from all stakeholders, i.e. staff, students, and parents. We do know that there will be more than ten participants at each level. We also discussed what is the best way to get involvement from students during the day. We will touch base with principals, getting student input, staff input, and parent input, to make sure we have a good representation of each of those stakeholders. President Hoover requested the dates of the meetings and goals.

President Hoover requested an update on the status of redistricting. We are still on track to complete this by November 15th. Sammamish Census has already completed Phase I. We are well within the timeline and not expecting any issues in meeting that timeline. There is a Superintendent meeting tomorrow and will connect with Dr. Durand, Superintendent at Highline to follow up regarding the school boundaries. As soon as more information is received, an update will be sent out to the Board.

In regards to the Board Director opening, PSESD is still exploring what they could do. At this time they are considering two (2) options: either extend the timeframe and allow us to continue our process as is or take over the search while we provide advisory council. Dr. Herndon did send a memo to John Welch, requesting additional time for us to have the redistricting done and then run our process as we normally would.

C. COVID-19 Report

Dr. Herndon shared that the COVID plan will be reviewed further in the agenda. The plan should be up and ready to go by the end of this week after Board review and any changes. The CDC and King County Department of Health issued several new guidances. There is a lot to review and breakdown. We are working on developing a one or two-pager on the new guidance, and our goal is to have this out before the start of school. Outside of COVID, we do know and have heard health concerns on another additional virus. The CDC does have guidance around monkeypox for schools. We are looking at that guidance as well. Based on current information, it looks as though the cases are relatively low.

Director Bolerjack asked how we did on the vaccination clinic. Mr. Draganov shared that we had a total of 74 "patients". We are continuing to collaborate with Stepping Stones for the next vaccination clinic, as well as additional services and partnership.

President Hoover asked in regards to After School Programs, do we have a copy of their plan and do we have alignment with their COVID plans? We should have on record what their plan is and ensure that it meets the minimums. Dr. Herndon shared that we can certainly make sure any after-school providers have their COVID plans ready for parents to review, and compare to what we have.

D. Directors' Reports

Director Bolerjack reported on spending a couple of weeks with her grandchildren and wanted to express her gratitude to our staff for how they manage and teach our students. She reported on working with five (5) new kids from Venezuela, who are now living at the church, and excited about getting enrolled tomorrow.

President Hoover reported on collaborating with Dr. Herndon regarding the proposal for the Title 9 Task Force. We are crafting the language and our goal is to bring the proposal to the next Board meeting. She attended the DO conference which supports the 21st Century Grant and was hosted by OSPI.

Director Morris shared that she is looking forward to a more relaxed year for our staff.

Director Larson reported that he invited Sr. Student Representative Fiapito to participate in the WSSDA student programs. In reviewing the complete CEE data, he noted that there needs to be additonal gender options. Feedback needs to be given to the company regarding this issue. Belonging was the highest category for our district and beat all of the other districts that administered the test as well. One question asked was "Do you see yourself in the curriculum?" and 90% of students said yes, some of the time. Significant progress has been made. He noted that regarding staff results, improvements include communicating more around the strategic plan, and increased professional development on social and emotional learning. Families shared more rigorous courses and more communication.

The legislature initiated a workgroup to look at compensation in the region. Those recommendations have been sent to the legislature and include:

allocate more money to the districts for adequate pay levels
hiring and retention bonuses for bilingual and Special Education teachers
bonuses for high-poverty schools for all staff
increase to school substitutes

5. Consent Agenda

A. Approval of Minutes from the August 9, 2022 Regular Board Meeting

B. Approval of Minutes from the August 9, 2022 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK))

Director Bolerjack made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

There were no items for Board Discussion.

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Monthly Budget Status Report - June and July 2022

C. Budget Presentation - 2022 - 2023

Director Larson commented on addressing Special Education overspend year after year. In looking at the seven (7) year trend, it goes up and down. Do we have any idea why it goes up and down and is it under our control at all? Ms. Birdsong shared that in looking at the 18-19 school year, specifically staffing and MSOC expenses, a lot of money was spent on staffing and sending students to specialized outside placements. Director Larson shared that he was still interested in learning if we can get some of the Special Education stuff funded out of the Medicaid program. There are a lot of services that could be covered by that. Do we need to do some advocacy with the state on that? Ms. Birdsong shared that Ms. Jones and herself are working together on this.

Director Larson commented on the significant increase for certified subs for 22-23. Last year, we had budgeted $270,000. The draft budget is showing $596,000. Is this assuming that we will have another COVID-like year? Ms. Birdsong shared that the number listed in the budget is based on what she is seeing from last year. The number may be a little inflated, but she doesn't see it decreasing that much. This is a number that the Board will need to watch.

Director Larson commented on the bond levy. This year, beginning in 23, the taxpayers noticed a significant increase in the tax rate from the school district. When traced back, it was the amount we were pulling from the bond. Can you explain your response in regards to "we have a cushion"? Ms. Birdsong shared that we under-collected for two (2) years. We now have to make up for that under-collection. There is a cap on how much we can keep as a cushion.

President Hoover commented that she is looking forward to seeing some of the plans that are going to be associated to the Board's priorities. Hopefully those will be coming soon so we can see how the money is being spent.

D. Summer School - Data and Analysis

It was noted that some feedback recieved was that parents did not know what the start date was and it wasn't clear. Also, there was a noticable difference between enrollment and participation.

Director Bolerjack asked if there were particular groups, i.e. language groups or neighborhoods who didn't get the information? This will be included in the follow up update.

Thank you to Mr. Croyle for creating a successful summer school year.

President Hoover asked if this report was a little premature and should it be moved to the second meeting in September. Dr. Borishade agreed and the Board would like the adjustment noted.

E. First Read - Board Policies No. 2140 and No. 3112

In Policy No. 2140, one of the changes states School counselors and other ESA staff ......will spend no les than 8-% of their contracted time on direct and indirect supports to students..." Director Larson asked how can we measure this to see if this is working out well for us? Dr. Borishade shared that this is new for the 22-23 school year and as of yet, we do not have data. Once data is known, Director Larson would like to report to the legislature on this new change.

F. i-Ready - 3rd Diagnostic

Director Larson commented that he would like to see the growth data in the analysis, including What are we doing with this data, where do we go from there?

Jr. Student Representative Nguyen suggested that we do better at preparing students for these tests. Perhaps some sort of pre-test, discussion, etc.

G. AP College Report

Director Larson requested the report that the state released. It has everything that is needed. Mr. Baker shared that he searched for the report and it was not available at the time of this meeting. Director Larson commented that he would like state averages as well as global. In addition, a narrative from the teachers needs to be included. Also, include information on the following questions: Why did the scores go down? What's the cause? What is needed to support?

H. Year-End Assessment Update (SBAC) - Report and Analysis

I. School Safety Plan (Covid)

In reviewing the plan, President Hoover asked what is the status of the different components. Are all of these things happening and are they all in place at the schools, and building, and are these being implemented correctly? Mr. Draganov shared that all components are part of the plan, but not all are at the same level. Two of them are implemented and being modeled. President Hoover asked is there a plan being developed to get everyone up to the same safety standard. Mr. Draganov shared there is a plan. We are working with our community, along with Tukwila Fire and Tukwila Police. Training exercises will be conducted and will work with the principals to train, etc.

President Hoover asked how much does the district office practice these drills? Mr. Draganov shared that it is not consistent at the district office. President Hoover commented that the district office need to model the behavior.

President Hoover commented that the COVID plan looks great and is very detailed. Do we have the letter template available in other languages? Mr. Draganov replied yes, those templates are translated and ready. How are we ensuring we are communicating the plan to people, and ensuring that people are understanding the plan? Is there any building-specific training on how to executive when something happens? Dr. Borishade shared that the goal is to make sure that everyone understands that the plan is here and we will be updating the website.

President Hoover asked if the district will continue to do surveying of staff and students throughout the year? Dr. Herndon shared that yes, that is our plan. We plan on a monthly survey and will include various topics.

J. Staffing Report / Exit Interviews - 21-22

Director Bolerjack commented this was a great report. Loved the SMART goals.

President Hoover how many people choose not to participate in the Exit interviews? Mr. Draganov will follow up.

Director Larson commented that it was encouraging that the turnover rate for BIPOC staff is proportionally lower than other people. The turnover rate is a measure of retention.

President Hoover would like to start capturing different gender identities as part of this report.

Director Bolerjack asked for a presentation regarding Landed.

K. Geographic Attendance Areas - Review

L. Increasing Mental Health Supports - Update

After review of the update, President Hoover asked what is the plan? There are no actionable items listed. Where are the action items in the plan? Dr. Herndon replied that after school starts we will be getting direct feedback from students and parents and plan to have a solid plan by the end of September. We do have an interlocal agreement with PSESD and we are looking at additional services that we can provide if an issue arises.

Director Bolerjack asked what is the staffing right now at every school that deals with mental health? Dr. Herndon shared that we do not have that information right now, but will get it. We do have an SCO counselor, and a couple new hires. Director Bolerjack asked do we have Community in Schools in each building again? Dr. Herndon replied that yes, we do have them again this year. We do have that support in place.

President Hoover requested that the Board recieves a detail report which includes

Name of entity
How many hours
Tasks they are doing
Services at elementary schools
Additional Resources available

We already had student feedback. We needed this information tonight. We would like this information by the end of this week.

Director Bolerjack how many counselors do we have at Foster High School? Dr. Herndon shared that we have four (4), full time counselors, at FHS.

8. Presentations

There were no items for presentation.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Policies No. 2161 and 3246

Director Larson made a motion to approve Policies No. 2161 and 3246.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of 22-23 Board Calendar

Director Larson made a motion made a motion to approve the 22-23 Board Calendar.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Organizational Chart - 22-23

Director Larson made a motion to approve the 22-23 Organizational Chart.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 924 - Adopting the 2022-2023 Budget

Director Larson made a motion to approve Resolution No.924 - Adopting the 2-22-2023 Budget.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no Public Comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:21 p.m.

Meeting Dates 21-22

For complete agendas, including attachments, visit the Board Docs site.

August 9, 2022

Board Work Session

Recording

Agenda

Tuesday, August 9, 2022

Board Work Session via Zoom and In Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Setting of Work Sessions for 22-23

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 5:02 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Morris

President Hoover

Board Directors Absent:

Director Bolerjack

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Jeff Baker

Jennifer Jones

Carrie Marting

Dr. Millicent Borishade

2. Presentations

A. Setting of Work Sessions for 22-23

Dr. Herndon opened the discussion and provided a high-level review of current meetings.

Board Work Session items:

Work sessions are on the first meeting of the month only.
Review of Board Meeting schedule for 22-23
Strategic Plan
Reports to the Board spreadsheet
There would be a total of twelve (12) work sessions for the year
Integrating and aligning session topics within the strategic plan

Work Session Topics:

All required reports per policy
Social Emotional Learning
ELL
ARTS
Math
Science
CTE
Physical well-being - recess, P.E., etc.
Food Services
Dual Language
Highly Capable
Mental Health - Students
Profile of a graduate
Deeper review of CEE data
Community Based Organizations - update
Road Map Project

Reports should include the following:

What is happening in this area?
How are they being measured
Is this working or not?
Is adjustment needed?
What is the plan - curriculum, staffing, etc. in each of these areas to make them effective for students.
Include people who are doing the work to speak about it at the work session.
Some of the topics will be a continuation, not just a one-and-done.
Data sets (if applicable) and any deeper relevant information

Follow-up items:

Inventory of what topics we have
Need a prioritization process
Follow up on the tracking sheet on the work sessions - what was discussed, any follow-up, date of discussion, etc.

Dr. Herndon shared that he would incorporate the work sessions into the Strategic Plan DRAFT, then meet with the cabinet and principals for feedback and alignment. He will also connect with the Superintendent Student Advisory Committee for input. A draft of the working document will be sent out within the next two (2) weeks.

3. Adjourn

A. Adjourn

Director Larson adjourned the meeting at 5:35 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, August 9, 2022

Regular Board Meeting- Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Flag Salute

C. Roll Call

D. Welcome Guests

E. Welcome Message - Director Larson

F. Land Recognition - Director Larson

2. Approval of Agenda

A. Approval of the Agenda for the August 9, 2022 Regular Board Meeting

3. Oath of Office

A. Oath of Office - Jr. Student Representative

4. Public Comment

A. Public Comment

5. Reports

A. Race & Equity Update

B. COVID-19 Update

6. Consent Agenda

A. Approval of Minutes from the June 28, 2022 Regular Board Meeting

B. Approval of Minutes from the July 9, 2022 Special Saturday Board Meeting

C. Approval of Minutes from the July 9, 2022 Special Board Meeting

D. Approval of Minutes from the July 12, 2022 Public Hearing

E. Approval of Minutes from the July 12, 2022 Special Board Meeting

F. Approval of Minutes from the July 12, 2022 Regular Board Meeting

G. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON)

7. Board Discussion

A. 22-23 Budget Review

B. Board Calendar - 22-23

C. Taskforce and Committees

8. Questions Only - Presentations

A. Communication Plan

B. Board Policies No. 2161 and No. 3246 - First Read

C. Early Withdrawal Report – Policy 3123

D. AA Degrees

E. Quarterly Grants Update

F. Discipline Data

G. CEE Student, Parent & Staff Suvery - Data and Analysis

9. Presentations

10. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Donation - Kavage Family Trust

11. Public Comment

A. Public Comment

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 6:30 p.m.

B. Flag Salute

Director Larson led the room in the Pledge of Allegiance.

C. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

President Hoover

Director Morris

Director Bolerjack

Board Directors Absent:

None

D. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Carrie Marting

Liliana Cardenas

Michael Croyle

Dr. Millicent Borishade

Aaron Draganov

Veronica Birdsong

Jeff Baker

Duane Meyer

Terra Dupont

Jonathan Joseph

Jennifer Jones

Silvia Dicus

Khanh Vy Le

Joe Camacho

Stephanie Chen

Sharon Shipman

Fasika TesTesfay

Austin Matautia

Maeve Willard

Perry Willard

Van Le

Gavin Parent

Khanh Le

E. Welcome Message - Director Larson

Director Larson shared the welcome agreements.

F. Land Recognition - Director Larson

Director Larson shared the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the August 9, 2022 Regular Board Meeting

Director Bolerjack made a motion to approve the agenda for the August 9, 2022 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Oath of Office

A. Oath of Office - Jr. Student Representative

Dr. Herndon conducted the Oath of Office for Jr. Student Representative (Dennis) Bao Nguyen.

4. Public Comment

A. Public Comment

Director Larson called for Public Comments.

Maeve Willard - FHS Student - I am currently a rising junior. As a female LGBTQIA+ student and sexual assault survivor, the topic of sexual assault and sexual harassment greatly concerns me. I have been catcalled, followed, touched, and grabbed in our school's hallways. These occurrences have impeded on my learning ability and greatly impacted my mental health. Coming to school to learn and instead being threatened with violence is a great issue that has fallen onto Foster. The school doesn't feel safe anymore and it has become an unhealthy learning environment. I am here today asking for your help in changing this fact by establishing an official Title 9 task force. As it would make our school a safe place for students and staff. What that would look like is a diverse group of parents, teachers, and students who have experience with Title 9 or sexual harrassment, that know about the challenges student are facing, who actively address and remove said challenges while including prevent, as well as people who pass an application, receive and understand training before becoming an official member of the task force.

Fasika Tesfay - FHE Student - I am currently a rising junior. As a female student of color, the topic of sexual harassment and sexual assault greatly concerns me. The first time I heard about sexual assault was when students are telling their stories about sexual assault and harassment on the day of the protest that happened at Foster High School. As I got to hear many student stories of how they have been harassed, I started to get scared, scared that something will happen to me. From then o, I didn't feel safe at school. How could students focus on their education, when they are too busy worrying about their safety? So today I am asking you to form an official Title 09 task force by working with a diverse group of people, who have experience with Title 9 and who know about the challenges students are facing. Who would receive and understand training before becoming an official member of the task force. Making this happen will provide students with fair access to a safe learning environment.

Austin Matautia - FHS Student - I am currently a rising junior. As a member of the LGBTQ community and a victim of sexual assault, the topic of sexual assault and sexual harassment has a great impact on me. Title 0 should be enforced in our learning environment so scholars k nw that they can get their education in a safe environment. One out of 10 students experiences sexual harassment in school 56% of girls have been sexually harassed. 40% of boys have been sexually harassed. There are roughly 830 scholars at Foster and by these percentages, there are essentially many scholars who have been sexually harassed or sexually assaulted during school hours. Take into consideration that Title 9 could be our gateway into having more trust and accountability in our school. We scholars do not have that yet with Foster, so I hope that when you listen to us, you decide to help.

5. Reports

A. Race & Equity Update

Dr. Herndon reported on several updates. A Title 9 task force should be established. He met with PSESD to discuss our third year of work with them. We are looking at three areas:

Leadership Team - site-based and central office leaders - support in the strategic plan, race & equity tool implementation - will meet four (4) times a year.
Building Race and Equity Leads - work with the teams and the district team - will meet monthly.
Executive leadership - will meet monthly.

Preside Hoover requested a monthly Board update on update each month on all of these components. Dr. Herndon shared that there will be other people from the team sharing information for the report.

Dr. Herndon shared that we are looking to complete the hiring of the Race & Equity TOSA soon, hopefully before the school year starts.

B. COVID-19 Update

Dr. Herndon reported on several items. There are new updated guidelines from King County Department of Health. At first glance, the updated guidelines are similiar to the guidelines we recieved at the end of the school year. We will review to pick up any nuances. We will be communicating out the new protocols and COVID plan within the next week or two, and then again a week before school. It will be on our website, and sent to students and families in various languages.

Dr. Herndon shared that we will host a Vaccination Clinic on August 17th. The clinic will provide all immunizations required for school attendance as well as COVID vaccination and boosters. We also have a registration event scheduled in conjunction with the Vaccination Clinic. Director Bolerjack requested flyers for the Tukwila Food Pantry.

President Hoover noted that the new guidelines show required case notification for schools and after-school programs. What will be different this year considering the current transmission rates? In addition, the Board has requested a detailed plan that is incorporated to some degree in the communication plan. There is value in outlining the rules, specifically when there is a positive case of COVID, to ensure that we are meeting that requirement. Dr. Herndon shared that the health team will be reviewing and identifying the rules, etc. We have this scheduled for review for the August 23rd Board meeting.

6. Consent Agenda

A. Approval of Minutes from the June 28, 2022 Regular Board Meeting

B. Approval of Minutes from the July 9, 2022 Special Saturday Board Meeting

C. Approval of Minutes from the July 9, 2022 Special Board Meeting

D. Approval of Minutes from the July 12, 2022 Public Hearing

E. Approval of Minutes from the July 12, 2022 Special Board Meeting

F. Approval of Minutes from the July 12, 2022 Regular Board Meeting

G. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON)

Director Bolerjack made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. 22-23 Budget Review

Veronica Birdsong, Chief Financial Officer provided a high-level review. We are fast approaching the deadline. We are currently in bargaining with the TEA which could impact the budget. Inflators are included in the draft budget at this time. This is standard as we are continuing to bargain, and this will prevent a budget extension. This budget is still a work in progress. In addition, the budget community forums will be held this week and next week. The budget will be updated with feedback received.

Jr. Student Representative Nguyen asked if there will be free lunches this year for all students. Ms. Birdsong shared that the school district will be providing free lunches for all students.

Director Larson asked what social and emotional positions are we funding with ESSER dollars? This is an opportunity for us to use the ESSER funding to pre-load those positions. There is a high need for more social-emotional supports at elementary schools.

Director Larson asked about the ending fund balance. Is the current estimate 6% or 4.4%? Ms. Birdsong shared that as of June, it looks like 4.4%. That could change by the end of July as we close out p.o.'s etc. The numbers will fluctuate and change.

Director Larson shared that the BERC group looked at our ARTS program and they had several recommendations. Where are we in the process of evaluating the recommendations from the report and how will it impact the budget? Ms. Birdsong shared the recommendation for year 1 is hiring a theater specialist, and year 2 is to implement the art teachers. This is a three-year plan. So we will implement the theater specialist, and after the first year, we will review the impact and sustainability.

Director Larson would like to see the 3-year plan regarding the ARTS recommendations.

Director Larson shared that the legislature passed a law last year called language access which will require our district to have a full-time language access person or record the number of hours doing language access tasks, by 2023. We have one year, as it starts the 23-24 school year. We need to figure out how we are going to do this within our existing funding.

Director Larson shared that he is getting nervous as there are a lot of items that need to be filled in, and by the end of August, we won't have enough time to review. In the future, we need to be in front of the curve.

B. Board Calendar - 22-23

The Board reviewed the 22-23 working calendar, which shows the dates, locations and times of the 22-23 Board meetings.

Add Board retreat place holder - October / November

Director Larson shared that we are still in the process of looking for a Board Director for District Area 3. If you are interested, and live within District Area 3 and are a registered voter, please consider applying for the position. If you know of someone who meets these requirements and may be interested, please share this information.

C. Taskforce and Committees

President Hoover shared that she has been doing some work with students and staff centered around gender-inclusive practices, a sense of belonging, inclusiveness, and safety at school. there is a need to have a deeper understanding and get recommendations from our community. She would like to start the discussion on forming a task force for several issues, including:

Title 9
Gender Inclusive
Stay in School
Enrollment
Data - enhancement and expansion of sources of data

In the review of the policy, a proposal will need to be drafted and presented to the Board of Directors for approval. Upon approval, the task force can be created to work on specific issues as stated in the proposal. Dr. Herndon shared that he would work with President Hoover on drafting a proposal to bring to the Board for review and approval. President Hoover shared that she would like to bring forth a proposal to look at both gender and Title 9 together.

Director Bolerjack shared that she would like to work with the enrollment task force.

8. Questions Only - Presentations

A. Communication Plan

Director Morris thanked Ms. Marting for the remarkable job in the short amount of time here.

Director Larson shared that he will send the language access bill to Ms. Marting for further clarification. The bill provides specific guidelines for districts. It would be great if we were ready for it.

President Hoover thanked Ms. Marting for the work she has done. She appreciated seeing the plan and the thoughtfulness that was put into the plan. Where are you at in identifying the communication leads? Ms. Marting shared that the Principals have candidates in mind, with the exception of Thorndyke, as this school currently does not have a principal. We should have the communication leads in place by the start of school.

Director Larson commented on the goal to increase enrollment and what the benchmark measure would be. Director Larson suggested that it could be something as simple as enrollment today and then look at it going forward.

B. Board Policies No. 2161 and No. 3246 - First Read

C. Early Withdrawal Report – Policy 3123

Director Bolerjack commented on how hard it is to know what is going on as we don't have a lot of information and not sure the numbers tell us the whole story.

Director Larson would like to know if a student transfers out of the district, is it because they moved?

President Hoover requested a more comprehensive report, but understand we don't have that information. So what is the plan? What is the strategy? Director Larson shared that it will probably be a multi-layered strategy, i.e. dual language, communication, CTE, etc.

Director Bolerjack commented that teachers have the information as to why students leave, and we need to access that information.

This would be an excellent issue for a taskforce. Expanding the data from beyond just the current data.

D. AA Degrees

E. Quarterly Grants Update

Director Larson commented that she appreciated the two new columns that were recently added to the grant report. Director Bolerjack asked if the annual grants are renewed. Ms. Birdsong replied that yes, they are renewed annually.

President Hoover commented that we need more social workers and counselors. In looking at the ESSER funding, and the two (2) TOSA positions, why are we funding these positions as part-time? Ms. Birdsong replied that this was part of a collective effort, we are funding for the now, and then will reassess, i.e. quarantine specialists, etc.

F. Discipline Data

Director Bolerjack asked why are we using "no recess" as a discipline piece. Dr. Herndon replied that we can have a conversation with principals.

President Hoover commented that there is a need for more expansive gender options selections besides male, female and other. No one wants to be considered "other". We need to get these options added to forms, tests, etc. and we need to work with the data companies and push for additional selections regarding gender.

G. CEE Student, Parent & Staff Survey - Data and Analysis

President Hoover asked what was the process for determining which components of the CEE data were most important and why/how did you choose which ones to present? It is a 730-page report and was condensed down to an eight-page report. Mr. Baker shared that the information given was determined on previous input and feedback from the Board, as well as information given in the previous year, and questions from the Board regarding the previous year's report. The Board requested that the full report is uploaded to google drive and shared among the Board Directors and Student Representatives.

CEE will be working with the principals and aligning it to the strategic plan work. The Board requested a report back from the buildings as to what was done with the data.

9. Presentations

There were no presentations.

10. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Donation - Kavage Family Trust

Director Bolerjack made a motion to approve a donation - Davage Family Trust.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment

Director Larson called for public comment.

George Willard - Parent - Expressed gratitude to this Board and District for putting the students' needs upfront.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 8:09 p.m.

July 12, 2022

Public Hearing

Recording

Agenda

Tuesday, July 12, 2022

Public Hearing (5:00 p.m.)

Board of Directors
District 1: Carlee Hoove
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Hearing

A. 2023-2026 Budget

3. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the Public Hearing to order at 5:02 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Veronica Birdsong

Joe Camacho

Carrie Marting

Jennifer Jones

Jeff Baker

Stephanie Chen

2. Public Hearing

A. 2023-2026 Budget

Veronica Birdsong, Chief Financial Officer, reviewed the budget process. She shared that she will be holding more community forums, before August 23rd, to allow for additional community comments and input on the 22-23 budget. She also shared that she has met with several groups of summer school students in various grades for input on the budget. The students shared the following ideas and items:

free meals
math help
calm down room - quiet room
science help - more tangible materials for interactive learning
more sports equipment
school supplies
better lunch - information was given to students regarding how to participate with lunch feedback and suggestions.
1:1 individualized reading
more field trips
field trips to colleges
lunch outside
P.E. supplies and equipment

ESSER 2 is mainly for learning loss.. .and then the timeline of the government provides the funds. We can only do allowable expenses. All funds must be spent by 2024.

On Page 28 - correcttion under learning loss - ESSER II should be ESSER III learning loss - should be ESSER II

Public Comment:

Joe Camacho, Teacher - Foster High School - Is there a difference between how ESSER I, II and III funds can be used? I'm seeing that there are different dates of when the money is available and different deadlines for spending. Are there any other differencers between ESSER I, II and III? Just to clarify- On the draft proposal i'm seeing ESSER III broken into two different rows- ESSER III and ESSER III Learning Loss. Is a portion of the ESSER II allocated for learning loss or ESSER III?

Ms. Birdsong shared that ESSER 2 is specfically geared toward learning loss, so we can only spend those dollars for learning loss. Outside of that it was the timeline of when the government provides the funds. ESSER I and ESSER II difference on staffing issues, time and effort. We can only do allowable expenses. All funds must be spent by 2024.

On Page 28 - correction under learning loss - ESSER II should be listed instead of ESSER III.

3. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Public Hearing.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the Public Hearing at 5:30 p.m.

Special Board Meeting

Recording

Agenda

Tuesday, July 12, 2022

Special Board Meeting - Virtual via Zoom & In-Person (5:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

2. Approval of Agenda

A. Approval of Agenda

3. Executive Session

A. Executive Session - To review the performance of a public employee per RCW 42.30.110 (g)

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the Special Board Meeting to order at 5:34 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

2. Approval of Agenda

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 5:35 p.m. for approximately 30 minutes to review the performance of a public employee per RCW 42.30.110 (g).

A. Executive Session - To review the performance of a public employee per RCW 42.30.110 (g)

President Hoover called the meeting back to regular session at 6:03 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolejack

Director Larson

Director Morris

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Special Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 6:30 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, July 12, 2022

Regular Board Meeting- Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito
************************************************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Flag Salute

C. Roll Call

D. Welcome Guests

E. Welcome Message - Director Larson

F. Land Recognition - Director Larson

2. Approval of Agenda

A. Approval of the Agenda for the July 12, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Race & Equity Update

B. COVID-19 Update

5. Consent Agenda

A. Approval of Minutes from the June 28, 2022 Board Work Session

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and MORRIS)

6. Board Discussion

A. 22-23 Budget - Update and Discussion

7. Questions Only - Presentations

A. Accreditation Update

B. World Language Credit & Seal of Biliteracy Data

C. FHS Senior Report

D. Formative Assessment Data – Report & Analysis – RI & MI

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Extension of Superintendent Contract

10. Public Comment

A. Public Comment

11. Executive Session

12. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

C. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Director Larson

Board Directors Absent:

None

D. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Pam Bila

Stephanie Chen

Joe Camacho

Aaron Draganov

Veronica Birdsong

Jeff Baker

Carrie Marting

Jennifer Jones

Bev Miller

Jonathan Joseph

Noyb

E. Welcome Message - Director Larson

Director Larson shared the Community Agreements.

F. Land Recognition - Director Larson

Director Larson conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the July 12, 2022 Regular Board Meeting

President Hoover made a motion to table Agenda Item 9.B - Approval of Extension of Superintendent Contract to a future meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson made a motion to approve the Agenda of the July 12, 2022 Board Meeting as amended.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

4. Reports

A. Race & Equity Update

Dr. Herndon shared several updates. He is planning on meeting with PSESD in August to discuss the contract for 22-23. As we start to finalize our strategic plan SMART goals, we will begin to align them within the PSESD contract. As we get closer to the start of school, Dr. Herndon will begin reaching our to students regarding the Superintendent Advisory Council. The plan is to have the council meeting within a couple of months after school starts. Our new Chief Academic Officer starts next week. President Hoover asked what is the age range of students for the Superintendent Advisory Council? Dr. Herndon shared that it would include reprenstation of middle and high school students, between 8 and 10 students for the council. The biggest challenge will be the best time for all of us to meet due to their release times.

President Hoover commented that this is our last year under the current PSESD contract. Heading into this year, what are you thinking about, and what measurables and outcomes are you looking for to know if we want to continue our partnership with them? Dr. Herndon replied that part of that will be conversations with our Chief Academic Officer, as well as with the race and equity building teams and leads to see what they are really looking to get out of this particular year, and what support is needed moving forward. Dr. Herndon mentioned that PSESD have a couple of areas of focus which include increased student voice and hiring people of color. President Hoover asked what the approximate timeline is for this to take place? Dr. Herndon replied that he is meeting with PSESD in August, and hoping to meet with the teams and leads, within the first quarter. Director Larson would like to see a report from the Race and Equity team to see what they need, supports, etc.

B. COVID-19 Update

Dr. Herndon shared several updates. King County DOH updates their website every three days. In looking at the trends, it is showing a slow steady rise through out the spring, then plateaued. There doesn't seem to be a downside to this yet. The impacts on hospitalizations and deaths are lower than they were at the beginnning of this. More people are wearing masks, and people are staying home if they are not feeling well. We continue with our protocols, including tracking any positive cases, providing masks, test kits, etc. We also have our nursing staff available. At this time, we don't know if there will be any updates to guidelines to the opening of school from King County DOH. We should know more in August.

We have a COVID 19 vaccination clinic scheduled for July 26th. All ages are welcome and boosters will be offered. Thorndyke Elementary school will be the host site.

President Hoover asked when can the Board expect a COVID plan, along with communication for the beginning of the school year? Dr. Herndon shared that we can look and see what we have planned by the first meeting in August, and will have the framework in place for use when the information is finalized.

5. Consent Agenda

A. Approval of Minutes from the June 28, 2022 Board Work Session

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and MORRIS)

Director Bolerjack made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. 22-23 Budget - Update and Discussion

Veronica Birdsong, Chief Financial Officer reviewed the budget process for 22-23. She shared that she will be holding more community forums, before August 23rd, to allow for additional community comments and input on the 22-23 budget. The budget is scheduled for approval at the August 23rd Board meeting. The purpose of this meeting is to look at the draft budget and get additional input from the Board.

Director Larson asked what are we reducing in BEA to cover Special Education expenses? Ms. Birdsong shared that whatever the state doesn't fund, the district would need to supplement.

President Hoover asked if there was potential to add counselor/social workers at the elementary level? Ms. Birdsong shared that we are logisitcally trying to figure out how to provide space for additional staff, etc.

Director Bolerjack asked how do we evaluate the consultants that we bring in? iReady scores do not work on that. If iReady scores increase, then we need to continue to support that.

President Hoover asked if there was any tracking of district initiatives? Dr. Herndon shared that we do track those, however, it could be improved.

Ms. Birdsong will forward the dates of the Community Forums to the Board on Thursday, July 14th.

7. Questions Only - Presentations

A. Accreditation Update

Director Larson commented that he did a little research and discovered that there is no state-level accreditation process. There is a regional process that the PSESD organizes, and is not a requirement. The last accreditation was in 2019. In looking back, and reading the report as to why we did not pass, there were several factors that attributed to that. It would be a good thing for the district to go through the accreditation process.

Director Larson asked if we should have a policy that our schools are accredited? The Board agreed. As there is no WSSDA policy, the Board requested a list of schools that are accredited. Director Bolerjack would like an additional conversation around this, as our work centers around students. The Board requested that this topic is added to a future agenda item under Board Discussion. Director Larson noted that according to Board Policy, the Board is supposed to see the final report when the district is going through this process. It is concerning that the Board did not receive the report from 2019.

Director Larson asked if the accreditation "process" is covered in the budget? Ms. Birdsong replied that yes, the budget does cover that cost.

B. World Language Credit & Seal of Biliteracy Data

Director Larson commented that in tracking back over the last few years, there was a lull in the number of students and the number of credits. Last year, they got 130 students 392 credits in this program, which was highest pre-COVID. Spanish is the number one language in credits, followed by Vietnamese, Somali, Dari, Samoan, Arabic, and French. Immigrant students have a challenging environment to adjust to, and this allows them to still earn credits. In addition, many families are multi-generational, and this helps them to still be able to speak to their grandparents in their home language. Great job to the staff and students this year!

C. FHS Senior Report

President Hoover highlighted that 99 of our students received college-bound scholarships, with $5.4 million in total awards. Congratulations to all of the staff and students on this amazing feat!

D. Formative Assessment Data – Report & Analysis – RI & MI

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Extension of Superintendent Contract

This item was tabled to a future meeting.

10. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

11. Executive Session

There was no Executive Session.

12. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 7:40 p.m.

July 9, 2022

Special Saturday Board Meeting

Recording

Agenda

Saturday, July 9, 2022

Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
************************************************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Race & Equity

A. Community Building

B. District Boundaries - Attendance Areas

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:06 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda of the July 9, 2022 Special Saturday Board Meeting.

Director Morris seconded the meeting.

All voted in favor of the motion.

The motion carried.

3. Race & Equity

A. Community Building

The Board and the Superintendent participated in two community-building activities in order to learn more about each other and discuss each of their core values.

B. District Boundaries - Attendance Areas

Dr. Herndon shared this is a process that follows the census, every two (2) years, school districts and legislative districts usually review their boundaries to make sure that they are balanced. There is a company that does this. Dr. Herndon has already spoken to Sammamish Data. Information needed was the present boundaries, looking at census data, and looking at Tukwila. Even though the district is contained within the city boundaries, not all of Tukwila is Tukwila school district. During this meeting, he provided information that Highline School District is redrawing its boundaries and they discovered that some of their boundaries are actually Tukwila's boundaries. He submitted a very reasonable proposal and has completed step 1 which is looking at our boundaries. The whole process takes approximately two (2) months.

There was also a discussion on adjusting the boundaries to allow for applicants for the open board director position. Dr. Herndon will inquire what that would entail, including if a public hearing is needed. If you know of someone who may be interested, please forward their name and address to Dr. Herndon.

4. Adjourn

A. Adjourn

Director Bolejack made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 10.55 a.m.

Special Board Meeting

Recording

Agenda

Saturday, July 9, 2022

Special Board Meeting via Zoom and In-Person (11:30 a.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
************************************************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Executive Session

A. Executive Session - To review the performance of a public employee per RCW 42.30.110 (g)

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 11:30 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Aaron Draganov

Lorraine Wilson

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda of the July 9, 2022 Special Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 11:32 a.m.for approximately 45 minutes to review the performance of a public employee per RCW 42.30.110 (g).

A. Executive Session - To review the performance of a public employee per RCW 42.30.110 (g)

President Hoover called the meeting back to regular session at 12:09 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolejack

Director Larson

Director Morris

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 12:10 p.m.

June 28, 2022

Board Work Session

Recording

Agenda

Tuesday, June 28, 2022

Board Work Session via Zoom and In-Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito
************************************************************************************************************

Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Strategic Plan - Review

3. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 5:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Morris

President Hoover

Director Bolerjack

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Jeff Baker

Jennifer Jones

Carrie Marting

Dr. John Steach

Aaron Draganov

Ted Howard

Veronica Birdsong

2. Presentations

A. Strategic Plan - Review

Dr. John Steach reviewed the Draft Strategic Plan. This is a content draft. This is not what the final plan will look like, however, the real meat of the strategic plan is in the draft. There will be some massaging with specific language, formatting cleanup, and addition of graphic design. This session is to focus on the concept and content to affirm that this is what the Board of Directors and Administration sees as accurate for what we have been able to pull together from the focus groups of students, community, staff, etc.

The focus groups included Students & Recent Alumni, Staff, Parents/Families, and Community Partners/Youth Organizations/Government Partners

Dr. Steach commented on feedback received from focus groups

Diversity - consistent throughout the process from all focus groups.
Each group brought different areas to light
Feedback was complimentary among all groups

President Hoover asked how did we get this mission statement that is on this draft, which is different from our actual mission statement? Dr. Herndon shared that it looks as though we have two (2) different versions of the mission statement. The first draft is unedited and the draft in Board Docs is edited with cabinet comments. Board wants the original mission statement on the first document. Director Larson commented that the mission is what is listed on the current Strategic Direction.

President Hoover commented that it is disappointing that we didn't get any Showalter feedback, and the elementary school's feedback was just done last minute. Were you aware that Showalter wasn't done, and why isn't there a focus on getting that feedback and input? Dr. Steach shared that our focus was to make sure that student voice was included. We started with Foster High School. We had a very diverse student group and their input helped shape the strategic plan. Dr. Steach apologized for not getting additional student input. It was not intentionally overlooked. We did look at the ESS surveys as well, which include district-wide student input.

Director Bolerjack would like to know or have it show how many people said "this" or "that"? It seems like just a list was made. Dr. Steach shared that if an item was mentioned multiple times, it was included in this. If it was only said once, it wasn't listed. Director Bolerjack asked what does the positive statements mean? Dr. Steach replied that most of the stuff that is listed are opportunities that people talked about where they thought the district could improve upon. The others that were really strong positives were strengths. Director Bolerjack requested that we have an opportunity and strength column which highlights the feedback.

Director Bolerjack asked why the Key Elements cant be our pillars? President Hoover shared that she sees these as foundational items to make sure we are integrating them throughout the plan.

Director Larson asked where is the race and equity focus? Dr. Steach shared that there are two (2) ways to look at equity within a plan. One is to call it out overtly as an area of focus or two, have it infused into every area of our plan. With diversity as Tukwila's strength, we wanted to be more subtle in presentation with the assumption that equity will be driven into every component of this strategic plan.

Director Larson commented that there was no mention of the silos of work. Dr. Steach shared that the silos of work is mentioned in the culture and communication categories under key elements.

After additional discussion, the following changes were requested:

Update the mission statement to: Tukwila School District Mission is to create a learning community that supports and empowers students, staff, and families to reach their greatest potential.
Add collaboration as one of our weaknesses
SMART goals and/or action plan put into place
Under Equity with Empathy - include the word belonging
Under Excellence for all - remove the word behavior, add social and emotional
Under Equity with Empathy - Change the word leverage to incorporate or value
Add meaningful and relevant content
Opportunities and Strength columns added
Flip the four (4) categories - start with relationships on top, followed by engaged learners, followed by equity with empathy, and ending with excellence for all.
The graphic for the four (4) categories should be circular.

Next Steps:

Incorporate Board comment
Engage Showalter Middle School students for input and feedback
Board review draft that has been updated with comments from the Board and students

3. Adjourn

A. Adjourn

President Hoover adjourned the Work Session at 6:01 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, June 28, 2022

Regular Board Meeting- via Zoom and In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito
************************************************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Flag Salute

C. Roll Call

D. Welcome Guests

E. Welcome Message

F. Land Recognition - Director Bolerjack

2. Approval of Agenda

A. Approval of the Agenda for the June 28, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Superintendent Report

B. COVID-19 Report

C. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the June 14, 2022 Regular Board Meeting

B. Approval of Minutes from the June 11, 2022 Special Saturday Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK))

6. Board Discussion

A. Board Retreat - Planning

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Enrollment Report - June 2022

C. Monthly Budget Status Report - May 2022

D. Budget Presentation - 2022 - 2023

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

Minutes

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Flag Salute

President Hoover led the Pledge of Allegiance.

C. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

D. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Katherine Williams, NAACP Seattle Advocate

Jeff Baker

Ted Howard

Jennifer Jones

Veronica Birdsong

Stephanie Chen

Courtney Martinez

Ok Kyung Brusnighan

Carrie Marting

Kelly Garrett

Kimberly

Sharon Moon

Alexandra Auguste-Lewis

E. Welcome Message

Director Bolerjack shared the Community Agreements.

F. Land Recognition - Director Bolerjack

Director Bolerjack conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the June 28, 2022 Regular Board Meeting

President Hoover made a motion to amend the June 28, 2022 Agenda: Add Executive Session - To review the performance of a public employee per RCW 42.30.110 (g).

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson made a motion to approve the agenda as amended.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

4. Reports

A. Superintendent Report

Dr. Herndon reported on several items.

Board Vacancy- The opening for District 3 started in May. We are entering into our 60th day. He spoke with the Superintendent of PSESD and per the RCW if you have a board vacancy the school district has the opportunity to fill that vacancy within 90 days. If the vacancy is not filled within the 90-day period then PSESD will appoint a board director. Mr. Welch, PSESD shared that the appointment process does not happen very often. Dr. Herndon asked what is the process, and discovered that it isn't much different from our current process. There is no time limit for PSESD to fill anything. Dr. Herndon will follow up to see if there will be any consultation with the Board before appointing a person. PSESD will do the bulk of the advertising and we can update our website to reflect this change.
Redistricting - Dr. Herndon spoke to the vendor, and the process takes about two (2) months. Our timeline is to have any redistricting done before the November election 2022. President Hoover commented that perhaps this will, with the new boundaries, allow more eligible people for district 3 board director. Additionally, regarding school boundaries, Highline School District reached out and it was discovered that there some boundary lines might have been crossed, meaning that some of the students should be in the Tukwila school district.
Attended the AWSP/WASA conference. Biggest one in 15 years - Congratulations to Dr. Fremstad who graduated with her doctorate degree.

B. COVID-19 Report

Dr. Herndon reported on several updates. We have two (2) vaccination clinics scheduled for July 6th and July 27th. Thorndyke Elementary will host the event. Booster shots will be available as well.

President Hoover asked what is the collaboration/alignment around COVID practices, for summer school? Dr. Herndon shared that our protocols are still the same. Preside Hoover requested an update on what the plan is and what has been established at the July 12th Board meeting.

C. Directors' Reports

Director Bolerjack reported missing graduation due to Covid but plans on being there next year. She reported that she has been helping with the summer sports program by bringing water and snacks. The property at Riverton park is being developed. The Governor was here last week to break ground on the cottage homes. There will be 18 cottage homes. The homes will be 3-4 bedrooms and approximately $300,000 buy in. This makes it very affordable for teachers, firefighters, or police to move and live in this area. Two of the homes are in Parkview, which is specifically a housing arrangement for people with special needs. Cascade View has a fireworks stand and they are starting to sell today. The City Council approved our tiny homes. The tiny homes will be built for people experiencing homelessness. There will be a couple of homes for families experiencing homelessness.

President Hoover reported on visiting all three elementary schools, learning walks and having several conversations. Visited Showalter, and participated in a listening session for genderqueer and LQBTQ kids. We need to be more intentional in creating spaces where young people can be more comfortable with where they are. We put on a pride event, which was fun and several people attended.

Director Morris thanked the staff for attending the staff appreciation event. She attended graduation and it was wonderful! She reported on visiting Thorndyke Elementary for the first day of summer school and ran into two (2) former students and it was wonderful to see them again.

Director Larson reported on attending the band concert. Mr. Maynor did a great job! He attended graduation and shared that this year, approximately $4.8M in scholarships were awarded to FHS students. Overall, the total amount of scholarships has actually decreased a little. He shared that there were 26 students who received the Seal of Biliteracy. This number has decreased as well. Hopefully, that will go back up as we continue with in-person school. He attended a book study, and some information gathered at that meeting was developing a graduate profile which is what a lot of districts are doing, not just requirements, but a student profile. As we think about the strategic plan and where we want to go, this would help in guiding us. Director Larson and President Hoover met with a Thorndyke social worker and discussed how we look at our social-emotional, along with reading, math, etc. as it all fits together. Director Larson reported on watching the movie "Hiding in Plain Sight". This movie highlights youth mental health issues, which is very relevant as we think about the health of our students.

5. Consent Agenda

A. Approval of Minutes from the June 14, 2022 Regular Board Meeting

B. Approval of Minutes from the June 11, 2022 Special Saturday Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK))

Director Bolerjack made a motin tmotionrove the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Board Retreat Planning

Discussion ensued regarding the upcoming Board Retreat scheduled for August 13th and 14th. We will be working with Amy Cast, WSSDA, and Eileen Yoshina, PSESD, as well as doing some community building. Director Bolerjack noted that she would not be available on the aforementioned August dates. It was mentioned that it is important to have all Board Directors in attendance for the retreat. Director Larson would like to include focus and alignment, as well as structuring of meetings for efficiency. Ms. Kohr will send out a doodle poll to request availability.

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Enrollment Report - June 2022

Presidet Hoover thanked Ms. Chen for her work on this report. What is being done to retain and increase enrollment district-wide, not just pre-k? Dr. Herndon shared that we are looking at this, including trends is surrounding districts. We look at county wide enrollment, as well as what is relevant to TSD. Ms. Marting and I have been working on outreach strategies that will be available for Fall. President Hoover requested that the Board see some of the data points that are being collected. President Hoover asked as to what date would this information be presented to the Board? Dr. Herndon replied that he will be meeting with Ms. Marting tomorrow for presentation dates, etc.

Director Larson requested that information goes out to the community as to what is going on in the school, including CTE classes, music program, etc. and others that our unique to our district. Director Bolerjack commented that someone should come to the Tukwila Pantry with this information as there are new immigrants coming into our community weekly. We need to partner with our community churches.

C. Monthly Budget Status Report - May 2022

President Hoover commented on the contractors and consultants. How many consultants and contractors do we have working in our district and is there an estimate of how much of our budget funds that, outside of Special Education consultants? Ms. Birdsong replied that she would provide an itemized report along with the funding source. Director Bolerjack what consultants are we using because we couldn't hire someone, and what ones are we using due to the work being specialized and increases difficulty in hiring? Dr. Herndon replied that we can work on a report which will include a breakdown of people and services.

D. Budget Presentation 2022-2023

Directr Larson commented that on Page 10 - Creative Learning Labs - needs to be changed to ESSER. It is currently showing "tech levy".

Director Larson requestd a more detailed plan around the academic acceleration program & funding amount. Additonally, a more detailed plan is needed for social emotion learning as well as mental health supports and services, including funding. Dr. Herndon shared that we could include a couple of examples of the plan, funding, etc. President Hoover requested a breakdown of District, Foster, SMS, and each elemenary school be included in the plan.

Director Larson requested the final copy of the Arts Studey Report. Dr. Herndon will send the complete arts study to the Board this week.

Director Larson commented that we need to be concise with funding for BEA, Tech levy, etc.

President Hoover requested that we add a bullet, either under communication or race and equity, to increase translation servicers. This is separate from Community Liasionas who build relationships.

Director Morris asked why are we delaying our dual language program? Director Bolerjack shared that the state required us to have more community input than we were able to access due to various issues, i.e. language, COVID, etc. therefore the state wanted us to push out another year until more community input was recieved.

Director Larson shared that it was his understanding that we had the GATES Grant come in and do an evaluation of our district, and then make recommendations for improvements. It was noted in the report that Foster High School did not get academic accredidation. Although it is not a requirement that schools be accredidated, we should be. From a budget perspective, do we have enough funding to complete accrediation? Do we want to get accredited? When was the last year we were accredited?

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

Alexandra Auguste-Lewis - NAACP - met with Dr. Herndon regarding concerns on the IEP budget and wanted to know the number of contract workers being hired for IEP. My concerns are that is the most vunerable population and I am trying to figure out why there are more contract workers being hired. My understanding is that somtimes they have unique skill sets, but this has been gouing on for years. The district could build capacity on those unique skill sets instead of subjecting students to high turnovers with staffing and non continum of services, because it takes some time for some of these students to build those relationships. More permanent hires, and more permanent hires of people of color needs to happen in this district. The Seattle NAACP has received concerns regarding educators intentionally remediating student efforts by setting low expectations. Many students and families of color have expressed that many white educators are not invested in them. They also feel that the district has repeatedly failed to hire more educators of color. The district has also failed to retain staff of color yet they maintain white educators that repeatedly fail to show academic improvement. The Seattle King County NAACP would like to know what will the Tukwilla School district do to address academic deficiencies, and hire more staff of color? The other concern that was presented to Seattle King County NAACP was towards the Sound discipline concept has encouraged students to miss educational hours to often students leave class and never return to class, certainly in HS and middle school setting.

Katherine Williams, NAACP, Seattle Advocate - I was confused when you were discussing accreditation. It was like you were talking about it as if it didn't mean anything. Accredidation determines whether my child graduates with a diploma thats real or not. Am I clear on that or am I confused? Can someone clarify that for me? Thank you.

Dr. Herndon will respond to Ms. Willians question before the August 9th Board Meeting.

11. Executive Session

President Hoover recessed the meeting to Executive Session at 8:00 p.m. for approximately 15 minutes to review the performance of a public employee per RCW 42.30.110 (g).

A. Executive Session - To review the performance of a public employee per RCW 42.30.110 (g)

President Hoover called the meeting back to regular session at 8:25 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolejack

Director Larson

Director Morris

Board Directors Absent:

None

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:25 p.m.

June 14, 2022

Recording

Agenda

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur and Samuel Fiapito
************************************************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Flag Salute

C. Roll Call

D. Welcome Guests

E. Welcome Message

F. Land Recognition - Director Hoover

2. Approval of Agenda

A. Approval of the Agenda for the June 14, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Race & Equity Update

B. COVID-19 Update

5. Consent Agenda

A. Approval of Minutes from the May 24, 2022 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON)

6. Board Discussion

7. Questions Only - Presentations

A. Estimated Enrollment - Forecast for 2022-2023

B. Chronic Absenteeism - Update

C. Addressing Academic Acceleration - Secondary

D. Department Update - Athletics

E. Department Update - Transportation

F. McKinney-Vento Update

8. Presentations

9. Action Items

A. Approval of Out of Endorsement / Out of Grade Span Teacher Plans

B. Approval of Human Resources Staffing Report

C. Approval of Out of State Travel - NCCEP Annual Gear Up Conference

D. Approval of Out of State Travel - NCCEP Youth Leadership Summit

10. Public Comment

A. Public Comment

11. Executive Session

A. Executive Session - To review the performance of a public employee per RCW 42.30.110(g)

12. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

C. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

D. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Jennifer Jones

Jeff Baker

Robin Allsopp

Aaron Draganov

Susie Kelly

Stephanie Chen

Carrrie Marting

Bev Miller

Courtney Martinez

Julie Herdt

Duane Meyer

James Blanton

Liliana Cardenas

Maryan Abdow

Angela Meyer

Gabriel Gutierrez

Joe Camacho

Jonathan Joseph

Kyla Crawford

Kathi Turner

Ted Howard

Hani Nur

Grace Saturnino

Liliu Aleaga

Carrine Woodfolk

Kelly Garrett

E. Welcome Message

President Hoover shared the Community Agreements.

F. Land Recognition - Director Hoover

President Hoover conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the June 14, 2022 Regular Board Meeting

Director Morris made a motion to approve the agenda for the June 14, 2022 Regular Board Meeting.

Director Larson seconded the meeting.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

4. Reports

A. Race & Equity Update

Dr. Herndon reported on several items. We have two positions posted. One is Teacher on Special Assignment (TOSA) who will be working with staff directly in the classroom, i.e. helping with lesson plans, etc. The other position is a classified Race & Equity Specialist. Both positions will be funded through ESSER dollars.

We are getting additional feedback on the strategic planning process. Once the feedback is incorporated, the draft plan will be presented to the Board for first review at the June 28th meeting.

We have some continuing work to do on our SRO items. We had a meeting last week in which we received additional feedback. One of the processes the facilitators suggested was a learning lab (listening session) with staff, parents, and students. They do have a grant that would pay everyone for their participation. We discussed sending out another survey. The last survey sent on this issue was 2018. This would go out to parents, students, etc. There would be several meetings over the summer months, approximately 8 - 10 hours total. If participants are consistent, it could be up to $100, payable in gift cards.

We continue to look at some of the positions we have posted. We are looking at various resources, continue working with Human Resources and look at the screening teams. Director Bolerjack asked what does the applicant pool look like for these positions? Are we getting a lot of applicants? Dr. Herndon shared that it varies depending on the positions. President Hoover commented that it is great that we have the TOSA position, but it seems that the job description is too much for one person. It is not enough and the employee would be stretched thin. We need more supports, people, policy, etc.

President Hoover commented on the strategic plan process. It was noted that the elementary students were not included in the process. Why were the elementary students not included in the strategic plan and what is the plan to include those students? Dr. Herndon shared that we have gone to two classrooms to get feedback from elementary students last week. Dr. Herndon shared that for the strategic plan, an invite went to students. We probably should have included elementary students as well. President Hoover would like input from all elementary schools and have that included in the report the Board receives within two weeks.

President Hoover commented that this issue of all feedback came up in the SRO conversation with the question of "whose feedback are we really getting?" Is it widely reflected of all the different communities? The reality is that if we go to one school, there is no way that we can realistically say that the information received from one school can be represented at other schools within the district. With the SRO conversation, I'm glad we are going to do another push. It will help us get the input we need. Director Bolerjack asked if there would be interpreters for students? Dr. Herndon shared that we would work on getting interpreters.

B. COVID-19 Update

Dr. Herndon reported on several items. COVID cases continue to inch up. This is a gradual increase. We have about 7 or 8 staff out of office district-wide as well as some students. King County Department of Health released an update last week. There were no new mitigation processes. We will continue to monitor for any upcoming updates. We will host a vaccination clinic on July 7th for ages 5 and older. We think the 5 and under vaccinations will be approved within the next couple of weeks.

President Hoover commented that we need to be proactive in preparing for the 22-23 school year. We would like to see a reopening plan in July and review again in August.

5. Consent Agenda

A. Approval of Minutes from the May 24, 2022 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON)

Director Larson made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

There were no items for Board Discussion.

7. Questions Only - Presentations

A. Estimated Enrollment - Forecast for 2022-2023

B. Chronic Absenteeism - Update

Director Larson commented that in the presentation, there are all sorts of ideas for help with absenteeism. Will these all be put in a plan for the Board to review? Dr. Herndon replied yes, they will be included.

President Hoover commented regarding the questions on page 5 of the presentation. How do you respond to what our district is doing to address those questions? Dr. Herndon replied that we are working on different strategies for each building. Attendance issues are discussed at the building level first, with the CARE team, MTSS, etc.

President Hoover asked have we communicated our expectations about attendance and opened a dialogue between students and families with the school and district office? Dr. Herndon shared that he believes there is a communication out about it, but is coordinated between the schools and parents. It isn't consistent. President Hoover would like to see that this is done on a consistent basis.

President Hoover asked if there was a system-level District plan? Where are we at with formalizing this plan? Dr. Herndon shared that we are looking at. We are trying to outline it with our strategic plan and then add additional supports. We are currently targeting the end of August.

C. Addressing Academic Acceleration - Secondary

Director Larson shared that his understanding of the current Math program, specifically algebra and pre-algebra, has inequitable access to students. For the past year, we have been grouping the students into one class. Do we have any data that includes student outcome? Mr. Howard shared that we looked back at data for the last seven (7) years. Based on the reviewed data, we saw two conflicting pieces of information: English language playing a major role and students struggling to get support. Since then, Mr. Blanton has come on board and we have done a couple of things to analyze that data. Looking forward to next year, we will be implementing the following:

Hiring an ELL Certificated Math Teacher - will be working with students individually.
Hiring an additional Math Teacher - Student / Teacher ratio will drop to 13 per class.
Special Education students in the remedial course and place them in classes in line with their "current" math level.
Co-planning with the Algebra I teachers.

Data will be shared with the Board throughout the 22-23 school year.

D. Department Update - Athletics

Director Larson asked how much revenue is the district receiving from the rental and usage of the new athletic facilities? After the cost of maintenance of the facility, are we receiving enough revenue that could go towards other items? Ms. Birdsong replied that the overall goal at this time is to break even, however, we are working on completing a revamp of our facilities fees.

President Hoover shared the recognition of the intermural sports programs starting next year. Very excited to see that this will be happening at all of the elementary schools next year.

E. Department Update - Transportation

Director Larson shared that state funding is supposed to make up any subsidy that we have from the COVID impact for 20-21 and 21-22. With that funding, it should get us back to the level that it was in 19-20 before COVID. Ms. Birdsong shared that this specific funding has not yet been received.

F. McKinney-Vento Update

Director Larson thanked Julie Herdt and Maryan Abdow, Quality Engagement Specialists, for their very informative presentation. He complimented them on their collaboration with all the partners and referral services groups.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Out of Endorsement / Out of Grade Span Teacher Plans

Director Larson made a motion to approve Out of Endorsement / Out of Grade Span Teacher Plans.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Out of State Travel - NCCEP Annual Gear Up Conference

Director Larson made a motion to approve Out of State Travel - NCCEP Annual Gear Up Conference.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Out of State Travel - NCCEP Youth Leadership Summit

Director Bolerjack made a motion to approve the Out of State Travel - NCCEP Youth Leadership Summit.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Bolerjack asked if there would be adult supervision and do the students each get their own room? Dr. Herndon replied that there will be adult supervision. He will double-check on the students in individual rooms and will follow up with the board.

Director Larson would like to hear back from the students regarding what they learned, etc.

10. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

11. Executive Session

President Hoover recessed the meeting to Executive Session at 7:36 p.m. for approximately 60 minutes to review the performance of a public employee per RCW 42.30.110 (g).

At 8:45 p.m. President Hoover announced the extension of the Executive Session for an additional 30 minutes and will return at 9:15 p.m.

A. Executive Session - To review the performance of a public employee per RCW 42.30.110 (g)

President Hoover called the meeting back to regular session at 9:23 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolejack

Director Larson

Director Morris

Board Directors Absent:

None

12. Adjourn

A. Adjourn

Director Bolejack made a motion to adjourn the regular Board meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:25 p.m.

June 11, 2022

Recording

Agenda

Saturday, June 11, 2022

Special Board Meeting -Virtual via Zoom & Phone (9:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur and Samuel Fiapito
*********************************************************************************
1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Executive Session

A. Executive Session -To review the performance of a public employee per RCW 42.30.110(g)

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:05 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

2. Approval of Agenda

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 9:06 a.m. for approximately three (3) hours to review the performance of a public employee per RCW 42.30.110 (g).

A. Executive Session -To review the performance of a public employee per RCW 42.30.110(g)

President Hoover called the meeting back to regular session at 12:22 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolejack

Director Larson

Director Morris

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 12:22 p.m.

May 24, 2022

Recording

Agenda

Tuesday, May 24, 2022

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur and Samuel Fiapito
*********************************************************************************

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message

E. Land Recognition - Director Bolerjack

2. Approval of Agenda

A. Approval of the Agenda for the May 24, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment - Virtual Protocol

4. Reports

A. Superintendent Report

B. COVID-19 Report

C. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the May 10, 2022 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and HOOVER))

6. Board Discussion

A. Hybrid Meetings - OPMA New Guidelines

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Enrollment Report - May 2022

C. Monthly Budget Status Report - April 2022

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Board Operating Agreement

C. Approval of Meal Prices - 2022-2023

10. Public Comment

A. Public Comment - Virtual Protocol

11. Executive Session

A. Executive Session - To review the performance of a public employee per RCW 42.330.110(g)

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

Student Representatives Present:

Samuel Fiapito

Student Representatives Absent:

Harpneet Kaur

President Hoover asked for a moment of silence for the current acts of violence recently.

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Kelly Gifford

Silvia Dicus

Courtney Martinez

Carrie Marting

Liliu Aleaga

Trevor Watt

Jonathan Joseph

Aaron Draganov

Stephanie Chen

Ted Howard

Jennifer Jones

Jeff Baker

Sharon Moon

Veronica Birdsong

Grace Saturino

Duane Meyer

Liliana Cardenas

D. Welcome Message

Director Bolerjack shared the welcome agreements.

E. Land Recognition - Director Bolerjack

Director Bolerjack conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the May 24, 2022 Regular Board Meeting

Director Larson made a motion to approve the Agenda for the May 24, 2022 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment - Virtual Protocol

President Hoover called for Public Comments.

No public comments.

4. Reports

A. Superintendent Report

Dr. Herndon provided several updates. Appreciation for President Hoover for her acknowledgment of the Texas school tragedy. These tragedies are challenging for any community. We are in the last month of school. This is an exciting time for our students, families, and staff as we look forward to summer. This is also a frantic time for students. Please allow space for discussion in class if needed. We have students participating in extracurricular activities, plays, and athletic events. I am glad we are able to offer those options for students and families. Foster High School recently held its prom. In addition, we will be hosting a couple of upcoming meetings. The Strategic Plan Stakeholder Summit is scheduled to take place next week on Tuesday, May 31st from 5:00 - 7:00 p.m. This will be a virtual session. Also, we will be hosting the SRO Summit meeting on Tuesday, June 7th. This will be a virtual event. A reminder that graduation is on Friday, June 10th.

B. COVID-19 Report

Dr. Herndon provided several updates. We have had an uptick of cases, not a major spike, but a slow gradual incline. For Tukwila, we have been seeing that in both students and staff, a few in each building, then quarantine, then they come back and others go out to quarantine. We have been seeing that rate slow down, so we are hopeful that we are on the backside of this. We did provide 180 test kits for students before the prom and after prom before returning to school. I don't have numbers of the positivity rate at this time. We have a good supply of tests but will order more so there is availability for graduating students and any family members that want to test. We do not have a confirmed date yet for our next vaccination clinic. We will be coordinating the availability of boosters for children aged 5-11 years old. In August, we will make sure we schedule something for boosters. There has been conversations around boosters and the effectiveness of the booster waning within 3-4 months. A lot of staff are considering waiting until the start of the school year for a booster shot. Once we have confirmed dates, we will make sure to communicate information to students, staff, and families.

President Hoover shared that we are able to see the effectiveness of some processes that we put in place back in February. Curious as to the communication loop and how the quarantine specialists are doing/staying on top of students who were out due to COVID are getting their assignments, etc. Where are we at with all of those things we put in place? How are they working? Have you heard any feedback? Have the staff been surveyed recently regarding communication on COVID? How is that going and how they are feeling? Dr. Herndon replied that he does not have the specifics on communications for students. He shared that the number has been pretty low until recently within the last week or two. we have our quarantine specialist available for the buildings, and the numbers have been pretty low. Dr. Herndon will confirm the final numbers with the COVID team. We did have a communication survey regarding COVID communication. The feedback received was positive.

C. Directors' Reports

Student Representative Fiapito reported that Foster High School recently held its prom at the Pickering Barn. There were approximately 115 tickets sold. We had COVID precautions in place, including test kits available. It was a lot of work with the planning. A lot of students are feeling burnt out as we approach the end of the year. We trying to plan some fun events. There is a pep assembly next Friday. It is a farewell to the Seniors. We also have all of our Senior festivities beginning next week as well. We recently opened up the gender-neutral bathroom. It has been a smooth transition. The week before we opened it up, students were given lessons as to why they are needed. It was a great lesson in our history classes.

Director Morris reported on attending the Stories of Arrival. This class is a very dynamic family and they supported each other as they shared their extremely moving stories. Attended Math and Science classes/presentations at Foster High School. The prom was a huge success and it was impressive that the school district provided transportation for students to attend the prom, which was in Issaquah. She hopes to see a lot of the staff at the Staff Appreciation event on Thursday, June 2nd. There will be food, festivities, fun, door prizes and years of service awards.

Director Bolerjack also included a reminder for the Staff Appreciation event, including the choice of dinner from three (3) food trucks. She reported visiting the 5th-grade camp at Lincoln Park. It was really amazing and the students were having a great time. Mr. Camacho deserves a medal for pulling that together and your environmental classes that acted as the counselors. This is a wonderful alternative when you can't do 5th-grade camp. She went to a presentation on RULER at FHS. This is a valuable tool that we are incorporating into our curriculum. She reported on attending Stories of Arrival. This is an incredible experience and she encourages everyone to buy the book.

Director Larson reported on several items. He attended the Data Advisory Group, which consists of people from the South King Road Map. One of the things we don't get much data on is how students in foster care are doing. The reason for that is there are some mixups in Olympia in terms that they don't actually track very well. We get a fair amount of data on our students experiencing homelessness. Hopefully, that will get fixed and we will be able to have reliable data on our students in foster care. What has been a pretty big topic in the state recently is the student protests around sexual harassment, and the whole area of HIB (Harassment, intimidation and bullying). In listening to some of the students talk about it and hearing what some of the other districts are doing about it, and then looking at our own policy on it, we have been missing from our own procedure is an annual report to the Board of Directors reviewing the use and efficiency of the sexual harassment policy. We have not had this report before, and we would like to get that report on the calendar. Other districts such as Shoreline and Bellevue have reporting systems that are easy to use, online, and allow anonymous reporting. This would help us to have a better idea of when these are happening, etc. He recommended that we look at this type of reporting tool for our district. He reported attending the WSSDA Legislative Committee and reviewing the various legislative positions that WSSDA has, along with updating and consolidating them, etc. As you may recall, we submitted four proposals this year and all of them were included to go forward to the legislative assembly. He reported on being a panelist at the UW College of Education Course, which is a graduate course they teach to potential future building administrators and district administrators to talk about the funding system and the equities in the funding system. he attended the FHS drama production "She Kills Monsters". It was a tough thing to pull together due to several students canceling out. They did a great job with sound as well. It was an excellent production.

President Hoover had the opportunity to do an in-depth tour at Showalter Middle School and Tukwila Elementary. It was a lovely experience and is scheduled to visit the rest of the schools. She is excited to hear about the gender-inclusive lessons being taught to students in history class. The teachers did a fabulous job pulling it all together. The opening of the bathrooms was a success. We are moving into the next phase of this work. We have an advisory group that is meeting. We would love to have you join us if you would like to. At this time we have parents, staff and community members. We hope to have students on the committee soon. We are focusing on policies at this time. She expressed appreciation for the patience, support, guidance and time that she has recieved from many different people as she navigates through various things in her role of President, particularly from Ms. Kohr and Dr. Herndon, and the Board.

5. Consent Agenda

A. Approval of Minutes from the May 10, 2022 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and HOOVER))

Director Larson made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Hybrid Meetings - OPMA New Guidelines

There has been conversation amongst the Board of being able to host in-person meetings as well as virtual meetings. Matching up the audio and video without feedback has been problematic. Director Larson had made a recommendation to look at the technology that is used by WSSDA and Tukwila City Council uses for hybrid meetings. Staff has looked at several options including various equipment, hiring a tech/support person, etc. In addition, Governor Inslee recently sunsetted some of the previous covid protocols regarding OPMA requirements for Board meetings. At this time, there is a requirement for a physical space available for the public to access the meeting. There was an update to the OPMA that requires that there is a public comment section for each board meeting, as well as offer the opportunity for comments to be submitted electronically. We currently are in compliance with the new public comment requirements.

Mr. Baker reported that two (2) members of the technology team went to city hall to look at the technology being used. The current equipment used is called the OWL camera. The tech teams was very impressed and we have ordered two (2) of the OWL cameras. Our goal is to have things in place by June 14th.

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Enrollment Report - May 2022

President Hoover asked what work are we doing to really get a good understanding, specifically to our students and our community, as to why students are leaving? Dr. Herndon shared that enrollment is not a straightforward piece. We do have students who live in Tukwila, but attend another district and vice versa. We do try to look at trends and changes. If students have moved, we don't know they moved unless we get a request for records. If students move out of state, we do not receive that information. there are also options around housing, and that ratio can change over time. Director Larson commented that he believes that one of the biggest reasons for enrollment changes is tied to immigration policy. Dr. Herndon shared that we are averaging a 5% decrease in enrollment, as compared to other districts statewide between 2% - 15%. President Hoover shared that she would like to know more about students that live in our district but choose to go to another district. Why are they choosing another district? Is there a way that we can engage with the students? Dr. Herndon replied that this is something we can look into.

C. Monthly Budget Status Report - April 2022

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Board Operating Agreement

Director Morris made a motion to approve the Board Operating Agreement.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Meal Prices - 2022-2023

Director Bolerjack made a motion to approve the Meal Prices - 2022-2023.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment - Virtual Protocol

President Hoover called for Public Comments.

There were no public comments.

11. Executive Session

President Hoover recessed the meeting to Executive session at 7:46 p.m. for approximately 60 minutes to review the performance of a public employee per RCW 42.30.110 (g).

A. Executive Session - To review the performance of a public employee per RCW 42.330.110(g)

President Hoover called the meeting back to regular session at 8:07 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolejack

Director Larson

Director Morris

Board Directors Absent:

None

12. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:08 p.m.

May 10, 2022

Recording

Agenda

Tuesday, May 10, 2022

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message

E. Land Recognition - Director Hoover

2. Approval of Agenda

A. Approval of the Agenda for the May 10, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment - Virtual Protocol

4. Reports

A. Race & Equity Update

B. COVID-19 Update

5. Consent Agenda

A. Approval of Minutes from the April 26, 2022 Regular Board Meeting

B. Approval of Minutes from the April 26, 2022 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and MORRIS)

6. Board Discussion

A. Tukwila Operating Agreements - Final Review

B. Gender Inclusive Schools Messaging

7. Questions Only - Presentations

A. Estimated Enrollment - Forecast for 2022-2023

B. Department Update - Maintenance and Operations

C. School Improvement Plans - All Schools

D. Hybrid Meeting - Update

8. Presentations

9. Action Items

A. Approval of Letter of Support - S. 144th Street Bridge Sidewalks Project Grant

B. Approval of Board Budget Philosophy - 2022 - 2023

C. Approval of Resolution No. 923 - Approving Appointment of Architect for Showalter Kitchen Remodel

D. Approval of Out of State Travel Request- Native American Student Advocacy Institute

E. Approval of Out of State Travel Request- National Counsel for community and Education Partnership (NCCEP)

10. Public Comment

A. Public Comment - Virtual Protocol

11. Executive Session

12. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Bolerjack

Directror Morris

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Liliu Aleaga

Terra Dupont

Brett Christopher

Duane Meyer

Kyla Crawford

Carrie Marting

Aaron Draganov

Hsian-Yu Kuo

James Blanton

Tenesah Fremstad

Stephanie Chen

Constance Thomas

Ciourtney Martinez

Abigail Tabason

Kelly Garrett

Maricel Haessig

Jennifer Jones

Jeannette

Stephanie Chen

Angela Meyer

Liliana Cardenas

Jeff Baker

Ted Howard

Veronica Birdsong

Grace S

D. Welcome Message

President Hoover shared the welcome agreements.

E. Land Recognition - Director Morris

Director Morris conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the May 10, 2022 Regular Board Meeting

Director Larson made a motion to approve the Agenda for the May 10, 2022 Regular Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment - Virtual Protocol

President Hoover called for Public Comments.

There were no public comments.

4. Reports

A. Race & Equity Update

Dr. Herndon shared several updates. He attended the Annual Education Collaboration Meeting hosted by the Muckleshoot Tribe. The meeting started with a history of the land and the people, and then focused on educational and college offerings for tribal members and non-tribal members to learn additional information about the area, the land, the history and the people. Some of the challenges discussed were around where both the Duwamish and Muckleshoot people are.

The Thorndyke Elementary group is still working on their mascot change. In addition, there has been discussion on some additional name changes. as we move through the history of our community, we want to be able to address any historic issues, etc.

We are looking at investments in both Race and Equity and SEL for next year specifically for support in the classroom level, with our staff making a difference directly in the classroom. We are outlining what job descriptions may look like, and providing professional development and training. More to come on this in the next couple of weeks.

Our Human Resources department is in the process of screening applicants for our Principal opening.

He received excellent feedback from other Superintendents in regards to a Superintendent Student Advisory Committee. There are a few small differences between the districts, but all agreed that it really increases student voice.

We are going into year 3 of our contract with PSESD. During our meeting, we discussed several items including R&E training for staff, review of strategic plan through a race and equity lens.

Director Hoover asked what kind of feedback have you gotten from staff regarding specific training? Dr. Herndon replied no specific feedback yet. Staff did have several opportunities to provide feedback on the strategic plan, but he will be soliciting staff feedback from individual buildings, specifically the race and equity teams before we finalize any plans for next year.

B. COVID-19 Update

Dr. Herndon shared several updates. We continue to monitor COVID data, cases, and transmission rates in our community. It is starting to show some leveling off. For King County, it shows a slight uptick, but for Tukwila, it is showing a decrease. We do have folks who are in isolation. Our PPE is plentiful and readily available for staff and students. As we move into June and plan for the Fall, we will inventory and increase our stock as needed. We do not have any new guidance from the King County Department of Health. On May 27th, King County is planning on closing the testing site at Church by the Side of the Road. This is a disappointment and an impact on our community. Our health team is still working with our provider for our next vaccination clinic opportunity. In talking with OSPI, they were also commenting how they were not projecting any changes at this time. The state is not making a recommendation or requirement for students to have a COVID vaccination to attend school, however, staff, volunteers, or any contractors are required to have the vaccination or an approved accommodation. WSSDA updated that there are changes for OPMA. Some requirements will be sunsetting, and most of the new requirements we are already doing, especially around public comment. Director Larson commented that his understanding is that starting in June, we will need to have in-person Board meetings. Dr. Herndon replied that his understanding is that we have to have the opportunity for a physical space for the public to be and have access to the meeting, but it does not require all of the Board members or staff to be physically present in that space either. There are exceptions to that which state if in the past, pre-COVID, you had conducted Board meetings virtually, you are grandfathered in and can continue with those. Also, if there is a health emergency declared, then you can continue with virtual meetings and not have to provide a physical space or location. If there is a need to limit the number of people in a public space, you have to provide an alternate opportunity for the public to access that meeting.

5. Consent Agenda

A. Approval of Minutes from the April 26, 2022 Regular Board Meeting

B. Approval of Minutes from the April 26, 2022 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and MORRIS)

Director Larson made a motion to approve the Consent Agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Operating Agreements - Final Review

Item #3 - Meeting Conduct - Remove "agreement/norms" and leave "conduct".

Director Larson commented that this is a living document and needs to be reviewed annually, and more so when there is a new board director. Ms. Kohr will make the changes and bring the document back to the Board for approval at the May 24th Board meeting.

B. Gender Inclusive Schools Messaging

President Hoover commented on the letter crafted for the Board in regards to Gender Inclusive Schools. President Hoover asked for any additional comments, changes, etc. Director Morris commented that we need to make sure our communication is consistent. Director Bolerjack commented that she has not heard any negative comments from the community, staff or students. What communication has gone out to the community? Has anything official from the school or the Board been sent out yet? President Hoover shared that nothing official has gone out yet. Dr. Herndon shared that we are still working on the communication strategy. We want communication from the district office and the buildings to be consistent with the Board's message. Director Bolerjack asked if we have staff support for this messaging? Dr. Herndon replied that Principal Blanton has had conversations with students and staff, as has President Hoover. Director Larson commented that community communication needs to be clear and consistent and frequent. President Hoover shared that there are just a few more grammatical adjustments, and then she would like to get this sent out tomorrow.

7. Questions Only - Presentations

A. Estimated Enrollment - Forecast for 2022-2023

B. Department Update - Maintenance and Operations

Director Larson commented that he had conversations with Mr. Renz about the need for several changes in his classrooms. Director Larson asked Ms. Cardenas if she has had any conversations with Mr. Renz? Ms. Cardenas shared that she has not had any conversations with Mr. Renz and that she does meet with Principal Blanton monthly. She has not received any indication that Mr. Renz needs any help with his classrooms. Director Larson shared that Mr. Renz has a lot of equipment and may need some additional storage options. In addition, the FHS music room could use some storage facilities as well.

Director Larson asked if part of the HVAC review include upgrading our ventilation filters to MERV 13? Ms. Cardenas shared that during this review, it was decided to stay on MERV 11. If we move to MERV 13, we will have more problems with our ventilation system, and the life expectancy of our equipment decreases. We already upgraded the systems and the MERV 11 filters are part of our contract. Director Larson commented that there are a variety of measures that can be used i.e., airflow measures, MOU for outdoor air, etc. Ms. Cardenas shared that what we have done to get more air into the system we have an air fresh. We have the system programmed for this function to happen daily. We also have controls for temperature, etc. Director Larson shared that there have been many comments that your department is working with McKinstry on upgrading the ventilation system. What is being upgraded? Ms. Cardenas replied that the ventilation system is the whole system from the boiler to ventilation, etc. We are looking into equipment that has life expectancy, impacts the classroom, and equipment that isn't working or needs to be repaired. With a newer boiler, it will be more efficient and will help will additional airflow.

Director Morris clarified that the biology classroom, it is more equipment replacement, and not a remodel. Ms. Cardenas shared that requests need to go through the principal so that we can coordinate a list of all needs.

President Hoover asked if the FHS locker room remodel is on the project list, and if yes, to please make sure we look at it through the gender-inclusive lens. This would be the opportunity to really create an environment that is conducive to gender-inclusive spaces.

C. School Improvement Plans - All Schools

Each Principal provided what support was needed for students' Social-Emotional needs.

More playtime - Elementary
Check-in on feelings - Ruler and survey - Elementary
Transitional students (6th grade) have been impacted - Ruler, Mood Meter, Social Worker added, Check Yourself Tool (brief screener), Peer Mediation Program - Secondary

Dr. Herndon shared that Ruler and check-in is beneficial for adults and students and we will continue to find ways to support our staff and students.

D. Hybrid Meeting - Update

Director Larson commented on the OWL camera system. He shared that WSSDA is using the OWL camera for a hybrid meeting. He will forward the contact information to Mr. Baker. In addition, there was discussion regarding building out the Board room for not only Board meetings, but other meetings. Dr. Herndon shared that we will get additional information on the OWL camera system.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Letter of Support - S. 144th Street Bridge Sidewalks Project Grant

Director Larson made a motion to approve the Letter of Support - S. 144th Street Bridge Sidewalks Project Grant.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Board Budget Philosophy - 2022 - 2023

Director Larson made a motion to approve the Board Budget Philosophy - 2022 - 2023.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Resolution No. 923 - Approving Appointment of Architect for Showalter Kitchen Remodel

Director Bolerjack made a motion to approve Resolution NO. 923 - Approving Appointment of Architect for Showalter Kitchen Remodel.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Out of State Travel Request- Native American Student Advocacy Institute

Director Bolerjack made a motion to approve the Out of State Travel Request - Native American Student Advocacy Institute.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Out of State Travel Request- National Counsel for Community and Education Partnership (NCCEP)

Director Bolerjack made a motion to approve the Out of State Travel Request - National Counsel for Community and Education Partnership (NCCEP).

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment - Virtual Protocol

President Hoover called for Public Comment.

There were no public comments.

11. Executive Session

There was no Executive Session.

12. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Board meeting.

Director Larson seconded the meeting.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:06 p.m.

April 26, 2022

Board Work Session

Recording

Agenda

Tuesday, April 26, 2022

Board Work Session via Zoom Meeting and Phone (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur and Samuel Fiapito
*********************************************************************************

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Board Budget Philosophy - 22-23

B. Board Operating Principles

3. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the Work Session to order at 5:00 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Morris

Director Hoover

Board Directors Absent:

Director Bolerjack - Excused

Director Agpaoa Ryder - Excused

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Veronica Birdsong

Carrie Marting

Jeff Baker

Jennifer Jones

2. Presentations

A. Board Budget Philosophy - 22-23

The Board reviewed and updated the document. There is one statement, #12, that will need some additional editing. Director Larson will make the discussed updates and edits. This document will be added to the May 10th board agenda for an additional review and possible appoval.

B. Board Operating Principles

This document was updated at the Saturday Board meeting. Although there were several updates, this document will need another session for input and review with all Board Directors present. This will be added to the May 10th board agenda.

3. Adjourn

A. Adjourn

Director Larson adjourned the Board Work Session at 5:45 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, April 26, 2022

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur and Samuel Fiapito
*********************************************************************************

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message

E. Land Recognition - Director Hoover

2. Approval of Agenda

A. Approval of the Agenda for the April 26, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment - Virtual Protocol

4. Reports

A. Superintendent Report

B. COVID-19 Report

C. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the April 12, 2022 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

6. Board Discussion

A. Budget Update - 2022 - 2023

B. Civics Class Responses

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Enrollment Report - April 2022

C. Monthly Budget Status Report - March 2022

D. Highly Capable Presentation

E. i-Ready Data Report - 2nd Diagnostic

8. Presentations

A. Arts Audit Presentation - The Berc Group

B. Xello Update - Presentation

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of School Calendar - 2022 - 2023

C. Approval of WSSDA Legislative Proposal

D. Approval of Resignation - President Agpaoa Ryder

E. Approval of Donation from Pine Lake Middle School PTO

F. Approval of Resolution No. 922 - Authorizing the Superintendent to Issue Non-Renewals

10. Public Comment

A. Public Comment - Virtual Protocol

11. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 6:30 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Bolerjack

Director Morris

Director Larson

Director Hoover

Board Directors Absent:

Director Agpaoa Ryder - excused

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Megan Brusnighan

Pat Larson

Jennifer Fichamba

Duane Baker

Veronica Birdsong

Karen Brown

Liliu Aleaga

Jonathan Joseph

Lisa

Pam Bila

Phone in Caller X2

Aaron Draganov

Carrie Marting

Debbie Aldous

Kelly Garrett

Stephanie Chen

Ted Howard

Tenesha Fremstad

Robin Allsop

Jeff Baker

Ms. Sanchez

Duane Meyer

Julia

Kelly Garrett

Jeannette

Jennifer Jones

Margaret

Courtney Martinez

Joe Camacho

D. Welcome Message

Director Hoover shared the welcome message.

E. Land Recognition - Director Hoover

Director Hoover conducted the land acknowledgment.

2. Approval of Agenda

A. Approval of the Agenda for the April 26, 2022 Regular Board Meeting

Director Bolerjack made a motion to approve the agenda of the April 26, 2022 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson outlined several procedural issues. The submission of Director Agpaoa Ryder's resignation letter has initiated several additional procedural processes under Action Item 9.D. When the Board receives a resignation letter, a process in initiated by the Superintendent to accept applications for persons who would like to apply for an now open position. This position is for Director Area 3. A district boundary map is available on our website. There will be a period of time when the open position is advertised and applications are accepted. To qualify, a person must be a U.S. Citizen, a registered voter and reside within the boundaries of District 3. For additonal information, please contact the district or any Board Director. WSSDA has information available as well regarding what it means to be a Board Director, responsibilities, etc. After the period of applications are closed, the Board will have a meeting to review applicants, and fo through an interview process. The position will serve through the end of 2023. This position will also be on the ballot in November 2023 for an ongoing position as Director 3. In addition, under Action Item 9.D, once the Board formally accepts the resignation, we will have two vacancies to fill - the President and Vice President of the Board. There will be an internal process to nominate a President and Vice President.

3. Public Comment

A. Public Comment - Virtual Protocol

Director Larson called for Public Comments.

The following public comments were shared:

Pat Larson - Community Member - Incident on February 8, 2022 and the subsequent responses - The focus of this letter is to address two overarching questions: How did this happen? And What’s done is done, now what? First, I would like to express my sincere condolences to Director Agpaoa Ryder, for the emotional harm this event caused her. From what I have read, Director Bolerjack’s words triggered a flashback to a traumatic event in your life, which caused you to relive the pain from that past event. And for that I am sorry you had that experience. How did this happen? As leaders of a system of schools, the philosophy of looking to yourself first, means looking to yourself first for answers instead of blaming others. So, let’s explore what led up to the event of Feb. 8 and the subsequent responses. First, the entry task was poorly worded and not well thought out. Director Larson invited Directors to recognize someone “appropriate” in honor of Black History Month. What was considered appropriate? Who was going to evaluate the responses to determine their appropriateness? Whose history was going to be considered? In US history? In Global History? Personal History? Success criteria was not identified for the participants. Was this a “homework” assignment where Directors were supposed to research someone, perhaps someone who could be googled? Or was this a “pop” quiz, without any preparation, which is a “guess what I’m thinking” prompt with someone evaluating the responses as right or wrong. I would suggest it was a “guess what I’m thinking prompt”, which set the stage for what happened next. When Director Bolerjack’s response was judged to not match the prompt, by whomever was the evaluator, why wasn’t her response probed for more contextual information? A good facilitator and educator would have probed the response utilizing effective communication skills and questioning to help find the connection, because to Director Bolerjack, there was a connection. There are three educators on the board, including Director Bolerjack, and no one stepped up to do what every educator has been taught to do, explore responses by questioning or probing for more information. This was a missed opportunity to hear a first-person account of what it was like for a current white advocate and ally, to have grown up in a time where racism was covert and racist comments were a part of the norm. This is a part of history that is invisible. No one ever asks what it was like for white children to grow up in the 50’, 60’s and 70’s, during the first civil rights movement. How were the children influenced by the rhetoric and behavior of the adults around them? How were they affected by the media? How did it influence them to become the adults they are today? The history department at Foster uses primary documents regularly to give context to actions in different time periods. Here you have a living and breathing “primary document” that would provide another perspective to the unit on social justice. After looking at all the names of the responses to this incident, not one of them lived during this time, they weren’t born yet. Their responses used current politically correct frames to justify their responses. They didn’t live this history. Second, leaders are supposed to “model the way” for their followers. Resolution 921 has modeled the way to ignore the process of social justice and instead has modeled how to publicly shame someone. The resolution has set the district’s commitment to race and equity back at least 10 years. What happened to the process of having courageous conversations and using the social justice process to repair harm and gain new understandings and perspectives? Lastly, the words “do no harm” appear to be the basis of the resolution and yet, those terms are not used in policy 0535, the Race and Equity Policy. After further research, I couldn’t find any procedures that should have been written to accompany the policy. There are a lot of references to other board policies and legal references, but no procedures for the board to follow. By not having procedures to follow, it allows the board and others to react and do whatever they want in response to perceived violations of Policy 0535. At this point in time, I am not sure to whom the words “do no harm” refer to. What’s done is done, now what? How does this board recover from this and learn? As a community member, a retired educator, and a voter, I am asking Dr. Herndon to begin looking for ways to repair the damage that has been done. To repair the damage, the Board needs to be recreated into a functioning board, one that works as a team for the greater good of the children in our school system. It appears the Board needs further training in Board Development, effective communication, conflict resolution and how to be an effective leader. I am hoping to see actionable steps and a metrics in the next Strategic Action Plan for the district.

Megan Brusnighan - Teacher - Cascade View - I have worked at Cascade View for 13 years. Today, I want to take the time to recognize Director Jan Bolderjack for her dedication and support to our students and families. She plays an essential role in bridging the Tukwila community and our school. Throughout the years, Jan has volunteered and tutored our students. She is very patient and kind. Director Jan helped provide targeted instruction to our students that needed extra practice in a small group setting. She worked with students in all grades, and they loved working with her. Jan’s commitment to educating our students is unwavering. She organized and recruited Cascade View teachers like myself to help plan a summer school at her church ground for our students the year summer school was unavailable. Our families were so grateful and appreciative to have something available for their children. She also recognized that the pandemic caused extreme learning loss, so she organized another summer tutoring program last summer, “ The Busy Minds,” to help students that needed additional learning support. The tutors were teachers, ESPs, and college students, and we worked with kids from Cascade View, Thorndyke, and Showalter, helping them with reading and math. And when several of our students and families faced hardship and needed a safe place, they found shelter at Director Jan’s church. Jan is always welcoming and very compassionate. They found a place to live on the church property. Our students had a place to call home, close to school and friends. And as teachers, it put our minds at ease that our students’ lives could be somewhat normal by remaining at their home school and having the students nearby allowed us to drop off school supplies and assignments when they needed them. Director Jan also plays a pivotal role in providing essential goods and services to our families. For example, my daughter and I volunteered at the Tukwila Food Pantry during the summer, and on some weekends, there were 500 families. Director Jan worked tirelessly loading boxes of food and other resources into cars. And many of our students and families also walked to get what they needed for the week. Once again, Director Jan always welcomed them with open arms and provided special treats for the kids. As a teacher and parent, I cannot express enough gratitude and appreciation for Director Jan Bolderjack's commitment to our students and families. She has always been a strong leader and positively impacted our community and school. And the work she does to support our students is incredible. Thank you, Director Jan, for always setting our students as your top priority.

Liliu Aleaga - MLL ESP - Cascade View - I have lived in this community for over 35 years. My husband and I raised our three children in this community. They attended Cascade View Elementary, Showalter Middle School, Foster High School and Kennedy Catholic High School. First, I would like to acknowledge and thank all of our elected Tukwila School Board Directors for their countless hours of hard work in supporting our students, families and staff. Our leaders all bring years of experience through education, and community service, and continue to volunteer not only in our schools but our community as well. Next, I want to thank Jan Bolerjack, also known as Reverend Jan Bolerjack at Riverton Park United Methodist Church. I know her as Jan, for her undeniable service in Tukwila. Jan has helped our community in many ways over the years. In 2012 and 2019, Tukwila's Riverton Park United Methodist Church hosted Tent City 3 Homeless Encampment, which was home to 50 - 100 men, women and children. Tent City 3 was allowed to stay in one location for 3 months, before having to relocate again. Riverton Park United Methodist Church continues to host tents and homeless families on the church grounds. Over the years, some of the children attended Tukwila School District. I've witnessed the compassion and love that Jan has for our children, especially our homeless families. One school year Jan walked three young children to school almost every day, the youngest in Kindergarten to ensure they attended school safely. At the end of the school day Jan returned to meet the children to walk them back home while their parents were at work. A few years back before the pandemic our district didn't have the budget for summer school to help our most vulnerable children. Jan being the person she is, reached out to some of Cascade View Elementary educators and community members if they would volunteer during the month of July, three times a week to teach our children reading and math skills. Through their collaboration together Jan set up a tent, tables, and chairs to provide a summer program for our young children. Along with their learning, she provided food for the children to eat before they went home. The Tukwila Pantry Food Bank is also located in the church basement. It serves South King County cities in Tukwila, Seatac, Burien, and Boulevard Park. Before the pandemic the food bank served about 50 families per day, families shopped indoors choosing items they needed from the food bank. When the pandemic hit, Tukwila Pantry Food Bank led by Jan, employees and volunteers had to quickly change how to provide services to the community and stay safe, they were able to provide a drive-thru system. The food bank went from serving 250 families per week to over 1,000 families per week. Our most vulnerable individuals and families in Tukwila found a safe place to receive food, shelter, clothing, vaccines, dental care and some rental assistance. These are services Jan and her staff provide to our community. My family volunteered alongside other volunteers and Jan to prepare, help cook, and set up the church dining hall for the homeless and community members to come together to have a hot meal or place to go on Thanksgiving day. Last summer, a fire at the Maple Crest Apartment in Tukwila, 31 families lost everything and three lives were lost. Jan stepped in to help, along with other community organizations. She opened up the church to collect and distribute clothing and household items for the victims. Jan works with the World Relief and International Rescue Committee, most recently helping our Afghan refugee families with the resources needed to start a new life in America. So many of our refugee families over the years had to flee their beloved countries for freedom and safety, many settled here in Tukwila through the assistance of IRC and people like Jan, who continues to offer support to our families from all over the world. Jan serves on the Human Services Advisory Board, which helps assess the need for human services in Tukwila and recommends policies and programs for funding to the Mayor. She also serves on the Community Oriented Policing Citizens Advisory Board which discusses concerns of public safety and police services in our city with the Chief of Police. Once again, I would like to thank all of our School Board Directors for their service and love of our school district. I hope we continue to work together as a community.

4. Reports

A. Superintendent Report

Dr. Herndon reported on several items. We are continuing to work on the Strategic Plan. We have held a series of meeting with various stakeholders. As we continue through that process and wrap up with individual stakeholders, there will be an opportunity with the facilitator, the Center for Educational Effectiveness, who will be bringing together all of the stakeholder groups and conducting a summit. The target date is the end of May. Recommendations will be sent to the Board for review and discussion before the end of the school year. We are also in the process of re-examining our School Resource Officer program. We have had several listening sessions, with two more scheduled. Once those are completed, we will follow the same process as described for the Strategic Plan. Lastly, Dr. Herndon reported that he will be attending the State Superintendent Conference in May. Dr. Herndon will be at the Puget Sound Skills Center for their quarterly meeting.

Director Hoover asked what steps have been taken since last month's walkout, specifically around the request for restorative opportunities for students who have experienced sexual assault/harassment, and educational opportunities around social media? Dr. Herndon shared that the principal has reached out to students. He will follow up regarding the social media opportunities. Director Hoover shared that this is an opportunity for strong Administrator support district-wide, and creating a structure that is supporting awareness regarding sexual assault and harassment. Dr. Herndon shared that this is a district-wide issue and we will collaborate with the building administrators so they receive the support that is needed for their students.

B. COVID-19 Report

Dr. Herndon provided several updates. We continue to monitor any changes that are happening with current variants. At this time, there is no updated guidance from King County Department of Health in relation to schools. We will continue to track this. There has been an uptick in cases in both King County and Tukwila specifically. We continue to watch the data for cases in the school district for staff and students. There is a slight increase. We still have all of our quarantine specialists and quarantine support specialists. We have received some recent feedback and we will include this information in our weekly bulletin. Our levels of PPE remain strong. We are currently working on the next vaccine clinic. Survey results show that staff are supportive of another vaccine clinic, so we will continue to work with our provider for dates, location, etc. The COVID vaccine is not yet approved for children under the age of five. This approval may not come until the Summer of 2022. Once the vaccine is approved for children five and under, we will include those students at our clinics.

C. Directors' Reports

Director Morris shared that during the Board Work Session earlier, when we reviewed the operating principles, there was one statement "the instructional and support staff work together most effectively when provided with the appropriate and adequate tools to meet the needs of our students and to ensure the highest opportunity for them to succeed". She was disheartened when the Board received a letter from the FHS math department expressing their concerns regarding a change in their program. We have extremely insightful, knowledgable, and caring staff who spend a great deal of time, thought, and energy establishing the most effective program for our students whom they work with on a daily basis. They consistently evaluate their program, and tools that they utilize. It is imperative that the staff voices be heard and their insights be sought. She would appreciate seeing the administration and the math staff hold a conversation that will provide the programs and classes to support our students and their learning. She shared that she did not feel comfortable taking programs and strategies away from our staff members that proved to be effective. If there is a possibility of meeting, it needs to happen.

Director Hoover reported on several items. In thinking about the work that we the Board do as a team, as well as establishing and strengthing, and re-establishing and then strengthening the trust that we have with the community, we have a long road ahead. Accountability is really difficult and it looks different based on the setting, who's involved, what the impact was, the power dynamic that might be at play, and more items. Accountability requires that individuals take responsibility. Restoration and healing doesn't come as a result of blame-shifting, defending or justifying the behavior. It comes from ownership and connection. Director Hoover shared statistics regarding trans gender students in relation to harassment, bullying, targeting, etc. In Washington state, transgender students have a right to be referred to by their correct pronoun, access bathrooms that correspond to their gender and attend school without discrimination and harassment. In our district, we are not providing our students and our staff the right that they are owed here in Washington state and as human beings. The need for gender-inclusive, all-gender, or gender-neutral bathrooms is long overdue. At this time, the focus is on bathrooms, but that is just the beginning. Every student, staff member, volunteer, or community member should feel safe and be able to be themselves. Director Hoover shared that she is always available for a conversation. If there are things that you want to talk about or aren't sure about, she is open to having a conversation. Director Hoover shared that they are in the process of forming an advisory group that will support the movement of gender-inclusive practices throughout the district. This group is open to anyone whose invested in creating a district whose policies, actions, and norms affirm the dignity and rights of trans, non-binary, and gender non-conforming staff and students. We are hoping to have our first meeting on May 4th. If you are interested in joining the advisory group, please do. Anyone is welcome who is committed to creating a more gender-inclusive space for our students and staff. We have been working closely with students, staff, and Mr. Blanton, Principal at Foster High School. Students have been meeting and driving this work. While they wanted a bathroom opened yesterday, they really wanted to make sure that there was space for an opportunity for students and staff to learn and have some dialogue to help support the successful implementation of gender-inclusive restrooms. The staff had some minimal opportunities to both increase their understanding of gender, as well as discuss the move to reopen the gender-inclusive restrooms at Foster High School. The history department has also been working to develop lesson plans for student education around gender. This is the first step of what we are hoping to become a more complete gender setting curriculum that will become a part of our standing curriculum at Foster High School. The gender-inclusive restrooms are set to open May 11th, however, they will open at the conclusion of all of the student lessons. Director Hoover shared that she had the opportunity to work with Director Agpaoa Ryder, Theren Hayes and Deborah Kohr on continuing to make our work more accessible. This involved updating the public comment process. She shared a huge appreciation for those folks, as well as Ms. Marting for the work that was done on the website. People are now able to access, on our Board webpage, our meeting recordings for past meetings, work sessions, etc. In addition, all of our meeting agendas and minutes are available and more accessible. The public comment process and our meeting schedule is also listed. This is one part of our commitment to increasing transparency. Thank you to Ms. Kohr, Mr. Hayes and Ms. Marting for your work on this. In addition, she acknowledged the increased communication and is excited about the superstar employee recognition which helps highlight all of the work in the buildings.

Director Bolerjack thanked Director Hoover for continuing the work on the gender-inclusive bathrooms. She reported that the work she has been doing recently is in relation to the harm she caused in February. Some of those things have included the Rachel Carvel series The Great Unlearn. This is a series that talks about what some of us need to unlearn these days. She is a woman of color who mostly speaks to white women, helping us see through different eyes. She also attended TED talks, most recently on vulnerability and courage. She has also spent some time reading banned books understanding what it is that people find offensive in them and why it is we need to continue to present the history that is told in those stories. there is so much truth in those books. She reported working with Aaron on retention and hiring teachers of color, making sure we have the things in place to make them want to stay in our district, i.e. coaching and support systems, as well as how we are reaching out to hire new folks that represent our community. Along with Director Larson and Director Morris, she attended the WSSDA Area 2 meeting. She also served on the statewide WSSDA nominations committee which allows her to stay current on happenings around the state and who is going to take leadership in our state offices for education. She attended the Strategic Planning Community Members listening session. There were only three people in attendance, which was disappointing. We may find a way to reach out to more when it becomes the big gathering. Ms. Kohr, Ms. Marting, Director Morris and I are working to put together an amazing staff appreciation event for our amazing staff. Hopefully, all of our staff will be able to attend so that we can show our appreciation from the Board.

Director Larson reported that he will be serving for the next two years on the WSSDA Legislative Committee. He will be attending the meeting in Pasco which will look at various submissions for new legislative positions and modified legislative positions from around the state. Our district has submitted four proposals relating to various equity and funding issues, which is his focus for advocating for more equity in state funding to ensure allocations are based on student needs and resources go to where the highest needs are. As a board, we will be needing to examine our director district boundaries. In light of the 2020 census and our Board Policy 1105, we have eight months from the time we get the new census data, to examine our boundaries to see if they are still balanced equally in terms of population. This needs to be completed by the end of this year. Director Larson recognized the robotics team from FHS. Last month, they participated in a regional competition and came in first place. This is a huge accomplishment considering the program just started a few months ago and was heavily impacted by the pandemic. He recognized Mr. Shaman for leading the team to compete and win. In addition, Director Larson recognized the Environmental Science program at Foster High School. The six students who participated in the NW Regional Environthon Competition came in first place. There were also several students from that program that were able to get internships at local government agencies and corporations. It's great to see them out in the community. They have also organized an outdoor field trip for our elementary students this year. thank you to Mr. Camacho for keeping this program going. The City of Tukwila is setting up a Juneteenth Celebration in the Sullivan Center on June 18th from 2:00 p.m. - 4:00 p.m.

5. Consent Agenda

A. Approval of Minutes from the April 12, 2022 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

Director Bolerjack made a motion to approve the consent agenda of the April 12, 2022 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Budget Update - 2022 - 2023

Veronica Birdsong, Chief Financial Officer, updated that she has been meeting with our Budget Advisory Committee the first and third Thursdays of the month. The initial goal was to have staff, students and community members as active participants in this meeting. There were several people interested, but participation has not been great, which isn't uncommon, but I would like to at some point offer some incentive for students and community members to participate. The new F203, which is the system through OSPI that does our revenue projections has just been updated with some of the new legislation changes for the 22-23 school year. I am still working on finalizing enrollment, which dictates our funding. The ESSER dollars is another piece of the budget and I have been conducting meetings with student, staff and community members. The major categories are social-emotional support, additional supports for students due to learning loss, PPE, and supports for staff.

Director Larson asked if the upgrading of the ventilation system with ESSER dollars still moving forward? Are there any RFP's or information? Ms. Birdsong replied that Ms. Cardenas is working on that. She will touch base and follow up with the Board.

B. Civics Class Responses

Director Larson updated the Board on the responses to the Civics Class who submitted several concerns (document attached). Director Larson reviewed the first draft of the responses and is proposing to send the memo to the Civics Teachers to distribute to the students. Follow up items include:

Gender Inclusive bathroom - update on work
Blocked websites
Student feedback app available

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Enrollment Report - April 2022

C. Monthly Budget Status Report - March 2022

D. Highly Capable Presentation

Director Hoover asked if there have been conversations with teachers on this model? Are teachers in support of this? How is it being received? Mr. Howard replied that it is ongoing training and best practices with staff. As we are doing that, a lot of things are bubbling up. Some people have been trained, and others haven't. We have had several conversations. We have been able to look at student data to see how each student is learning. We are at the early stages of these conversations and they will continue to evolve as the year goes on and next year as well. Conversations surround best practices, what's working and what isn't, what have we tried, haven't tried, data, etc. Conversations also include access points and how to support our students to the best of our ability. Director Hoover asked, over the last few years with the highly capable program, what if anything is different besides the testing piece? What is different about this cluster model? Mr. Howard replied that the cluster model is the best model we can do at Tukwila School District. This model is the best practices that we can do in our district at this time. Tukwila has really cornered the market on this model. If you do it correctly, it will serve all of our students. We have started programs that have started and stopped and weren't available at all schools. This will be more consistent. Director Hoover asked what were some of the factors that went into the starting and stopping of the other programs? Mr. Howard replied that to his knowledge it was budget constraints. Director Bolerjack shared that as she understands it, the cluster model sometimes clusters the kids that are highly capable kids away from the rest of the kids. Are we also working to cluster them across abilities so that sometimes the highly capable kids are in a group that has all levels of learners so they are able to support one another? Mr. Howard replied the cluster model is really a social-emotional part first. Kids learn differently and the social-emotional piece is so important. The idea in a cluster model is to support our students with where they are at and moving forward. Director Hoover asked is there a model that can give all students the support and learning that they need without isolating them or grouping them? Mr. Howard thanked the Board for their comments.

E. i-Ready Data Report - 2nd Diagnostic

Director Larson asked what does progress median mean? Mr. Baker replied that it is the average progress of the students that are contained in that particular cell of data. Director Larson asked, for Cascade View, the median student achieved 55% of annual typical growth. Is this correct? Mr. Baker confirmed that it was correct. Director Larson commented in looking at the first diagnostic, where 60% of students were a grade level behind, this one shows 30% behind which is a great improvement. It was interesting to kind of track this. I think we are seeing the impacts of the pandemic. This is going to take, particularly for this group of students, will be difficult and will be an issue for a couple of years. We need to spend some resources and focus on the students learning to get them back up to their grade level.

8. Presentations

A. Arts Audit Presentation

Dr. Duane Baker, Berc Group, presented to the Board of Directors regarding an ARTS Audit and recommendations. The BERC group was enlisted to do an assessment on the ARTS and how TSD could align with best practice and hos all students could have access to the ARTS.

The final recommendations report will be sent to the Board for review.

Recommendations included:

Publicity
Pesonnel
Planning
Property
Partnerships
Philosophy
Policy
Program
Professional Development

B. Xello Update Presentation

Jennifer Fichamba provided an update to the Board on the Xello program. The Xello program helps students plan their own unique journey. Xellos is engaging with fun-to-use software that students can access online. It helps students create their own roadmap for future success. It increases engagement, and achievement, enables successful transition, and readies students for the future. This program benefits all students in K-12th grade. It provides data to teachers as well on student progress.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of School Calendar - 2022 - 2023

Director Bolerjack made a motion to approve the School Calendar - 2022-2023.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of WSSDA Legislative Proposal

Director Bolerjack made a motion to approve the WSSDA Legislative Proposal.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Resignation - President Agpaoa Ryder

Director Morris made a motion to approve the Resignation of Director Agpaoa Ryder.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson expressed appreciation and thanks to Director Agpaoa Ryder for her service in the community and to the school district as a parent and a professional in the mental health profession. Her wisdom and work in this area has been greatly appreciated, particularly in leadership roles of working and pushing our race and equity report and in reaching out to the community in various ways and also providing leadership in restructuring our community meetings and board meetings and also for engaging students and getting their input into our decision-making process. There is still a lot of work that needs to be done in these areas, but I really appreciate her time on the board and wish her the best of luck in her future endeavors.

Director Hoover shared her deep gratitude and appreciation. This is a loss for our district, but certainly not the community. I have no doubt that she will continue to be a strong advocate and a voice for the community and continue to do the deep healing work that we all desperately need. She is personally grateful for the time she was able to spend working alongside her over the last few months. I learned a lot. Thank you Bridgette. I very much value and appreciate every ounce of energy in work that you brought to this space and for pushing us all.

Director Bolerjack also wanted to say thank you for the leadership that Bridgette gave us and express concern over what she has to face in her future with the illnesses in her family that she needs to support. It is a hard decision to make to step aside from something you care about, like the Board, but she has a strong commitment to her family and I honor that. I wish her well.

Director Larson called for nominations for President.

Director Larson nominated Director Hoover for President.

Director Hoover accepted the nomination.

Board Directors in Favor:

Director Bolerjack

Director Larson

Director Morris

Director Hoover

Board Directors Opposed:

None

Director Larson called for nominations for Vice President.

Director Morris nominated Director Larson for Vice President.

Director Larson accepted the nomination.

Board Directors in Favor:

Director Larson

Director Morris

Director Hoover

Director Bolerjack

Board Directors Opposed:

None

E. Approval of Donation from Pine Lake Middle School PTO

Director Larson made a motion for approval of Donation from PIne Lake Middle School PTO.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Resolution No. 922 - Authorizing the Superintendent to Issue Non-Renewals

Director Larson made a motion to approve Resolution No. 922 - Authorizing the Superintendent to Issue Non-Renewals.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment - Virtual Protocol

President Hoover called for Public Comments.

There were no public comments.

11. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.
Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:00 p.m.

April 12, 2022

Recording

Agenda

Tuesday, April 12, 2022

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message

E. Land Recognition - Director Hoover

2. Approval of Agenda

A. Approval of the Agenda for the April 12, 2022 Regular Board Meeting

3. Recognition

A. Cambridge University Recognition of Tukwila School District

4. Public Comment

A. Public Comment - Virtual Protocol

5. Reports

A. Race & Equity Update

B. COVID-19 Update

C. Legislative Update

6. Consent Agenda

A. Approval of Minutes from the March 22, 2022 Regular Board Meeting

B. Approval of Minutes from the March 22, 2022 Special Board Meeting

C. Approval of Minutes from the March 22, 2022 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and MORRIS)

7. Board Discussion

A. Annual Staff Appreciation Celebration

8. Questions Only - Presentations

A. Refugee and Immigrant Services

B. Summer School Update - R&E Lens

C. WA Kids Report

9. Presentations

10. Action Items

A. Approval of WSSDA Legislative Positions

11. Public Comment

A. Public Comment - Virtual Protocol

12. Executive Session

13. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 6:30 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Bolerjack

Director Morris

Director Hoover

Board Directors Absent:

President Agpaoa Ryder - Excused

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Nancy Potter - Cambridge

Michael Croyle

Fire Tablet

Alicia Jimenez

Phone in caller

Jonathan Joseph

Duane Meyer

Ted Howard

Veronica Birdsong

Carrie Marting

Kelly Garrett

Rachel Kurz

Angela Meyer

Grace Saturino

Jeannette

Jennifer Jones

Courtney Martinez

D. Welcome Message

Director Hoover shared the Welcome Message.

E. Land Recognition - Director Hoover

Director Hoover conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the April 12, 2022 Regular Board Meeting

Director Morris made a motion to approve the Agenda of the April 12, 2022 Regular Board Meeting.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Recognition

A. Cambridge University Recognition of Tukwila School District

Mr. Howard introduced Ms. Nancy Potter, Cambridge University. Ms. Potter provided a quick overview of their programs, curriculum and resources. Ms. Potter recognized Tukwila Elementary as the first elementary in America to be approved for this rigorous curriculum. Tukwila is the first district in the world to receive this plaque of recognition.

4. Public Comment

A. Public Comment - Virtual Protocol

Director Larson called for Public Comments.

Deborah Kohr shared there were no public comments.

5. Reports

A. Race & Equity Update

Dr. Herndon reported on several items. Dr. Herndon reported on several items. We are on Spring break this week, with no classes in session. The previous week, we had several listening sessions on the SRO topic. After listening sessions are completed, we will bring all stakeholders back together to share the information, and discuss what the future of School Resources Officers might look like in Tukwila, and how it might be different. We have not yet received information from the University of Washington with the synthesized feedback. Additionally, we had several of the stakeholder groups for the Strategic Planning sessions last week. CEE has been facilitating the listening session. Mr. Steach will synthesize the feedback, and then we will have a larger summit with all of the stakeholders. Once that is completed, final recommendations will be presented to the Board.

Thorndyke Elementary is making progress in renaming and re-identifying a new mascot for their school. They are in the process of getting feedback from their 5th-grade students. Once all feedback is received, they will meet with the Duwamish tribe for discussion and feedback. We are looking at the first week of May for final decision.

Dr. Herndon is working on making starting a Student Advisory Council for the Superintendent. We have several areas Superintendents that have a similar council. Dr. Herndon has met with Jr. Student Representative Samuel Fiapito and will have more conversations with other students. The hope is to have this in place for the Fall.

Director Hoover asked, in regards to the Strategic Plan listening session, are there any numbers on attendees? Dr. Herndon replied that he doesn't have those numbers. He shared that he is typically there for introductions. He noted that it has varied from eight to forty attendees. Director Hoover asked if there was going to be an another round of listening sessions for stakeholders? Dr. Herndon replied that he does think there will be another set of listening sessions. He believes that Mr. Steach's plan is to have a summit that brings back all of the stakeholder groups together.

Director Hoover asked what is the age range for the student advisory council? Dr. Herndon shared that from what he has seen it is usually about 4 - 10 high school students. He shared that he would like to include middle school students as well.

B. COVID-19 Update

Dr. Herndon shared several updates. There has not been any change in guidance from King County Department of Health. We continue to monitor cases through King County. For Tukwila, the rolling average of cases is a little less than 2 per day. For the school district, last week we had two students and one staff member out. We continue to keep our ppe stocked, including masks and test kits, which are available to students and staff. In the buildings, we still have a lot of staff and students who continue to wear masks, which is great. People are respecting others decisions to wear a mask or not. We will continue to monitor cases for King County, and Tukwila. We still have contact tracers and other support staff.

Director Hoover asked if staff surveys were still being sent out? If yes, can you provide an updated report? Dr. Herndon replied that last survey we did was around masks. We did get that information back. We are planning on doing a survey after spring break. This one will center on how many would be interested in getting a fourth or a second booster. Our collaborative partner who conducts the vaccine clinics are willing to come out, but they want to make sure there are enough people who are interested. The vaccine clinic could also include vaccines for our younger students.

Director Hoover asked if we could include a check-in regarding communication, particularly around COVID-related items? Dr. Herndon replied that we could include that in the survey.

C. Legislative Update

Director Larson shared several updates. The written report is attached. The Governor has signed all of the bills. There were no vetos. Once the Governor signs the bills, they are given over to the correlating state agency to implement the bill.

SB- 5693 - Budget Bill - The Governor signed the main budget bill. Our local representative put in an earmark for us of $148,000 for before and after school programs. The wording in the bill was targeted at our elementary schools. This is one-time money and is available for the 22-23 school year.
HB-2078 - Grants for Outdoor Education programs was signed by the Governor. The state will provide about $10 million statewide to fund outdoor education programs, specifically for 5th and 6th graders. It also prioritizes high-poverty schools.
HB-1153 Language Access requires each district to implement a language access program to improve family and community access to district work. This bill was signed by the Governor. For districts with over 75 different languages, which is the case for Tukwila School District, they will fund 1 FTE person to implement a language access program. This will be one we will want to take advantage of.
SB-5793 - Stipends for low-income community members to participate in boards and committees was signed by the Governor. Anyone whose family income is 400% of poverty, approximately $100,000 for a family of four, allows for stipends. It does limit the compensation for transportation, food, childcare, etc. OSPI will produce a process for this.
SB - 5581 - Addressing pupil transportation allocation. This bill did not pass, however, there is an allocation in the budget bill to cover some of the expenses related to McKinney-Vento students, and students experiencing homelessness. They are working on trying to restructure the whole transportation allocation funding system.
HB 1664 - Add more nurses, social workers, counselors, and psychologists. They implemented an increase over a course of three years. In terms of counselors, we would get a .5 FTE counselor for each of our schools for next year. In 23-24 we would lose about a sixth of an FTE, which we would receive back the following year. They don't really implement an equity lens throughout this process. In addition, we would receive a .25 FTE, per year for the next three years. Social workers would increase to a .04 FTE each year for three years, and an increase of .01 for psychologists each year over the next three years.

6. Consent Agenda

A. Approval of Minutes from the March 22, 2022 Regular Board Meeting

B. Approval of Minutes from the March 22, 2022 Special Board Meeting

C. Approval of Minutes from the March 22, 2022 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and MORRIS)

Director Hoover made a motion to approve the Consent Agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. Annual Staff Appreciation Celebration

Last year we had a virtual celebration via Zoom. Lunch was catered to each building, and there were several raffles. Ms. Kohr is asking for additional input from the Board. Ms. Kohr shared that in addition of raffles, we recognized staff for years of service with awards. The tentative date being considered is May 19th.

Director Morris likes the earlier date. In addition, there was some talk about gift bags for everyone along with raffle prizes. Do we want to do a hybrid meeting? Director Hoover asked what we did before COVID? Ms. Kohr replied we would rent a space, catered dinner, years of service awards, and retirements, as well as the Partner in Education award. Raffle prizes were distributed.

Director Bolerjack suggested that a survey is sent to staff requesting their feedback on virtual, or in person, lunch or dinner, food preference, local businesses, etc.

Director Larson suggested Foster High School commons if in person.

Director Hoover asked what is the budget for this event? Dr. Herndon shared that it was between $5,000 and $7,000.

Director Bolerjack and Director Morris will be the representatives of the Board for decisions regarding the event.

8. Questions Only - Presentations

A. Refugee and Immigrant Services

Director Hoover asked how does this overlap with our summer school program? Dr. Herndon shared that they are not the same program. Ms. Chen is not here tonight, but she will be able to respond when she returns.

B. Summer School Update - R&E Lens

Director Bolerjack asked how did we end up with only one elementary school hosting summer school. Mr. Croyle explained that this was due to staffing availability. Director Morris asked if we had looked outside of the district for instructors? Mr. Croyle shared that H.R. advised against that and we selected internal candidates and our substitute pool. Director Morris asked how many staff members would that be serving 350 students? Mr. Croyle shared that the closing deadline for staff to apply for summer School positions ended Friday. We are in the process of collecting all of the information and putting it together. An update will be provided in the next couple of days.

Director Hoover if there was a possibility of bringing in an after-school program that would extend through the summer? Mr. Croyle shared that we are working with Champions on a program for before and after school, as well as for spring break, and an extended program for the month of August. We will be doing a site visit next week in Kent. This program would extend to all three elementary schools.

C. WA Kids Report

9. Presentations

There were no presentations.

10. Action Items

A. Approval of WSSDA Legislative Positions

Director Bolejack made a motion to approve the WSSDA Legislative Positions.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment - Virtual Protocol

Director Larson called for Public Comment.

Deborah Kohr shared there were no public comments.

12. Executive Session

There was no Executive Session.

13. Adjourn

A. Adjourn

Director Hoover made a motion to adjourn the Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 8:00 p.m.

March 22, 2022

Board Work Session

Recording

Agenda

Tuesday, March 22, 2022

Board Work Session via Zoom Meeting and Phone (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur and Samuel Fiapito
************************************************************************************************************
1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Student Representative Recruitment - Visiting Student Groups

B. Review of Board Calendar

C. Communicating Changes to Saturday Board Meetings

3. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 5:00 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Bolerjack

Director Morris

Director Larson

Director Hoover

Board Directors Absent:

None

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Aaron Draganov

Jennifer Jones

Liliana Cardenas

Veronica Birdsong

2. Presentations

A. Student Representative Recruitment - Visiting Student Groups

President Agpaoa Ryder opened the discussion on being intentional in recruiting for our next student representative. Dr. Herndon shared that in Spring, around April, the Foster High School Administration team crafts an email to all eligible students to promote the opportunity to apply for the Jr. Student Representative opening. Eligible students include Sophomores who will be Juniors or Juniors who will be Seniors if the Sr. Student Representative position is also available. We have wanted to make sure that communication for this opportunity goes out beyond the leadership class. We also post this opportunity on the District Facebook page and there is a presentation and video on our website under the Board of Directors. Director Larson would like to know how many people have looked at this? Also, is the link to this presentation/video included in the email to students? Dr. Herndon replied that he would connect with the FHS Administrators to make sure the link is included in the communication. President Agpaoa Ryder suggested that we connect with student club advisors for recommendations and student communication on the opening. Director Hoover recommended that the Board present to the students in Civic classes. Additionally, Director Hoover shared that Facebook is not relevant to younger persons. Perhaps we can ask for assistance in sharing a video or information on Instagram or tik tok. Director Larson suggested connecting with Jr. Student Representative Samuel Fiapito for feedback and suggestions as to the best social media platform to use for communicating with students. Director Morris shared that the Foster students have an Instagram page that they share information on.

President Agpaoa Ryder shared that with the suggestions and updates on the presentation, it would be nice to be able to start recruiting in April, with interviews to follow in May.

B. Review of Board Calendar

Dr. Herndon reviewed the Board Presentation Calendar for April through June 2022.

It was noted that due to virtual meetings, we have not been holding meetings at our Host Schools. Director Bolerjack asked if it would be possible to invite each host school to present virtually to the Board? Dr. Herndon replied that he would follow up with the principals.

Director Morris shared that the Technology Plan and the policy for Naming of Schools are not listed on the presentation calendar. Can those items be added to the calendar? Dr. Herndon replied that the Technology Plan is an action item and we normally do not add action items to the presentation calendar. The Naming of Schools policy will be included under Board Policies for review and approval, along with other policies that are to be approved.

Director Larson shared that because of the 2020 census, the Board is required to review our district boundaries to see if they are still relatively equal. Usually, a firm is hired to conduct an analysis. This can be done later in the year but needs to occur before the 2023 election. Dr. Herndon replied that we could add that item to the Fall of the 22-23 presentation calendar. He will connect with the City of Tukwila to see if they are also conducting a review of boundaries. Director Larson will send information on the firm that we have used before. Director Larson would like to see a presentation on all of the various community-based organizations. It would be helpful to know who they are, what they are doing, how are we evaluating them, how many schools are they in, how long they have been with us, and their effectiveness with students.

President Agpaoa Ryder shared that the Superintendent Evaluation and Board Self Evaluation need to be added as an item. This should be scheduled to be completed by the end of the school year so that we remain in compliance. Dr. Herndon will map out the best place to add these two items to the presentation calendar.

C. Communicating Changes to Saturday Board Meetings

President Agpaoa Ryder opened the discussion. In the last year or two, there has been adjustments made to meetings based on speaker availability or adjustments made, etc. This particular item is around communications so that all of us can get the information we need, especially if we are setting aside time on Saturdays and planning work around that day and time. How do we make sure everyone gets enough notice for changes? What is the process for this to ensure that everyone can attend?

Director Hoover shared that the approach is important. If the date needs to change, perhaps it should come to the Board as an inquiry to see if that change will work. Dr. Herndon agreed. There are several topics that do require all five (5) Board, Directors. This is a time that the meeting would need to be rescheduled. This is a significant investment of time, and we want to make sure its worthwhile for people to invest that time.

President Agpaoa Ryder Bridgette shared, that similar to the calendar, it would be helpful to map out the important topics that require all five Board Directors. If a member isn't available to attend, is there something that person can do to "participate" before the meeting?

Director Larson suggested that the Saturday meetings are scheduled on the calendar. In addition, if there is a possibility of a reschedule, there are programs like Doodle that can be used to request availability and what date would work instead. If there isn't another time, then the topic goes to the next regular Saturday meeting.

3. Adjourn

A. Adjourn

President Agpaoa Ryder adjourned the Board Work Session at 5:28 p.m.

Special Board Meeting

Recording

Agenda

Tuesday, March 22, 2022

Special Board Meeting - Virtual via Zoom & Phone (5:30 p.m.)

Board of Directors:
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur and Samuel Fiapito
************************************************************************************************************
1. Call To Order

A. Call to Order

B. Roll Call

2. Approval of Agenda

A. Approval of Agenda

3. Executive Session

A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 5:31 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Bolerjack

Director Morris

Director Larson

Director Hoover

Board Directors Absent:

None

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the agenda of the March 22, 2022 Special Board Meeting.

Director Hoover seconded the motion.

All voted in favor in the motion.

The motion carried.

3. Executive Session

President Agpaoa Ryder recessed the meeting to Executive session at 5:32 p.m. for approximately 30 minutes to receive and evaluate complaints or charges brought against a public officer r employee per RCW 42.30.110 (f).

A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)

President Agpaoa Ryder called the meeting back to regular session at 5:59 p.m. There was no action.

President Agpaoa Ryder called Roll Call.

Board Directos Present:

President Agpaoa Ryder

Director Bolejack

Director Larson

Director Morris

Director Hoover

Board Director Absent:

None

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Special Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the meeting at 6:00 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, March 22, 2022

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors;
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur and Samuel Fiapito
************************************************************************************************************
1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message

E. Land Recognition - Director Morris

2. Approval of Agenda

A. Approval of the Agenda for the March 22, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment - Virtual Protocol

4. Reports

A. Superintendent Report

B. COVID-19 Report

C. Directors' Reports

D. Legislative Report

5. Consent Agenda

A. Approval of Minutes from the March 12, 2022 Special Saturday Board Meeting

B. Approval of Minutes from the March 8, 2022 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and MORRIS)

6. Board Discussion

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Enrollment Report - March 2022

C. Monthly Budget Status Report - February 2022

D. Grants - Quarterly Update

E. Inventory Assessment - Tukwila and Thorndyke Elementary

F. Early Warning Indicators

G. Dual Credits

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Inventory Assessment - Tukwila and Thorndyke Elementary

C. Approval of Overnight Field Trip Request

D. Approval Resolution No. 921 - Censuring of Board Director

10. Public Comment

A. Public Comment - Virtual Protocol

11. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 6:30 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Bolerjack

Director Morris

Director Larson

Director Hoover

Board Directors Absent:

None

Student Representatives Present:

Samuel Fiapito

Student Representatives Absent:

Harpneet Kaur

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Susie Kelly

Robin Allsopp

Fire Tablet

Veronica Birdsong

Debbie Aldous

Phone in caller

Aaron Dragonov

Courtney Marinez

Jennifer Jones

Paul Coblentz

Duane Meyer

Silvia Dicus

Ted Howard

Stephanie Chen

Pam Bila

Jennifer Fichamba

Liliana Cardenas

Jeff Baker

Tenesha Fremstad

Sharon moon

Kyla Crawford

Grace S

D. Welcome Message

President Agpaoa Ryder shared the Welcome Agreements.

E. Land Recognition - Director Morris

Director Morris conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the March 22, 2022 Regular Board Meeting

Director Larson made a motion to approve the agenda for the March 22, 2022 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment - Virtual Protocol

President Agpaoa Ryder called for Public Comments.

Deborah Kohr reported there were no public comments.

4. Reports

A. Superintendent Report

Dr. Herndon reported on several items. The SRO conversations will resume this week. We will be meeting with students this Friday. After this meeting is done, we will bring all stakeholders back together to share the information, and discuss what the future of School Resources Officers might look like in Tukwila, and how it might be different. The listening sessions have been for stakeholders, but this one will be just for students. We are also in process of starting work on the Strategic Plan. We have contracted with the Center for Educational Effectiveness (CEE) out of the University of Washington. We had our first session on Friday with Administrators. After the session, we discussed how the session went and how things might be different for other stakeholder groups. Mr. Steach will start intentional outreach this week to several of our community groups, educational partners, etc. Once all feedback is received, it will be presented to the Board, and then help shape what the strategic plan will look like. The goal is to have the strategic plan finalized before the end of the school year.

We are also looking at the potential outcomes of some of the legislative bills, including impacts to our budget. One item was transitional kindergarten, which means enrolling students as soon as they turn five years old. Most school districts have a cut-off date and they only enroll students at that time. If the student's birthday is after the cut-off date, they would have to wait until the next year or apply for early entrance. Several districts had started to move towards enrolling students as soon as they were five years old, and no cut-off date. Bellingham School District has been doing this for at least ten years, and it really helps prepare students as they come into the school and helps with pre-k costs for families, and childcare settings. However, there is a challenge between OSPI and Youth and Family Services, so there is a suspension to transitional kindergarten at this time until several items are worked out. We were looking at this for Tukwila, but now we will wait and see what happens with the language at the state level.

Dr. Herndon reported being out in the buildings last week and it was wonderful to see students.

B. COVID-19 Report

Dr. Herndon reported on several updates. We continue to make sure we are well stocked on PPE, and keeping a close eye on the date trends. We know there are concerns around the BA.2 variant. The cases for King County continue to decline, even with this variant. Currently, we have two (2) cases in our district. We hope the trends continue to decline. We will continue to connect with King County Department of Health. There have been several articles on the federal government's ability to continue to pay for COVID vaccinations. We continue to partner with organizations and will continue to offer vaccination clinics every three (3) weeks. The clinics have been going well. We have also had conversations with the City of Tukwila and King County regarding additional items we would need after COVID. We will continue to try to be prepared as possible.

Director Hoover shared that one of her biggest concerns is mental health, and anxiety in regards to the mask removal option. With your school visits, what have you noticed, how are people feeling? Also, have you received any additional comments, via the mask survey, on mask usage? Dr. Herndon shared that we have not received any additional comments. The responses were about 50/50. We will have another survey on this again. It is a good way to check in with staff and students on mask usage.

C. Directors' Reports

Director Hoover reported on a couple of items. She received the final go-ahead to begin work in schools on gender inclusion. She reported working closely with Principal Blanton, several teachers, and students on gender-inclusive bathrooms. We will also have some learning opportunities for staff, and students as well as an opportunity to ask questions.

Director Bolejack expressed her continued regret for the harm that was done to people by the personal story she told at the February 8th Board meeting. She offered an open invitation to anyone who would like to sit down and talk about the harm, as well as any resolution. She shared that she has reached out to all signers on the letters calling for her resignation and she hopes we will be able to meet. Director Bolerjack reported on working on the Multi-Language Learner Committee, formerly the Dual Language Committee, and looks forward to continuing this work. She reported that Komo 4 news highlighted the Tukwila Pantry and serving so many of our families. We have also met with the City of Tukwila to discuss a tiny home project that will be coming onto the campus to serve people living unsheltered in our city. Also, the Cottage Project that has been in the works for years, is finally breaking ground. This will bring 20 new three and four-bedroom homes for families in our community at an affordable cost. The garden in the back will be reinvented again. All of this is in an effort to remove systemic and personal barriers for people. She shared that she has been part of the Raise the Wage project for Tukwila. This is to raise the wages to be closer to the minimum wages in Seattle and Sea-Tac. This will go before the voters in the Fall of 2022. She shared she is working collaboratively with the Chamber of Commerce on Rotary Scholarships. This will be a new scholarship available for our students. She shared her church and the Tukwila Pantry continue to serve approximately 20 refugee families a week with household goods, clothing and a new community support system.

President Apgaoa Ryder shared that her report will center on amazing scholar leaders in our district and update and respond to what students had questions about or wanted a response to. This past Monday, the community-based restorative meeting, Steering Together, was centered and led by the students at Showalter Middle School. Before the meeting, students completed a survey on what they wanted adults to know, i.e. how things were, how they were doing, etc. The top item mentioned was understanding how hard this has been in terms of mental health and tiredness. This is still affecting students. Students are doing the best they can, and despite the challenges, they are showing up to learn. In addition, the student panel expressed that they want educators of color. The students want people in the building who have lived experiences. This includes mentors and amazing leadership to look up to. Students shared that they want to be acknowledged and listened to, especially when there are hurtful things happening, or they are being silenced, dismissed, or ignored. President Agpaoa Ryder publically thanked all of the student groups who participated. Puget Sound Education Service District had a student-led conference. Student leaders from multiple districts put on a student conference. She shared that she was part of the leadership panel for this conference. Students asked excellent questions and shared student voices on many topics. She shared that other districts, such as Highline, have a youth council team that meets with the Superintendent quarterly, or when there is an important topic. Additionally, districts have started building-level student advisory groups to provide input into decisions, various topics, etc.

In the Fall we heard from senior students as well as Showalter students, and really all students and families, have asked for more mental health resources and mental health promotion in the district. Niesha Fort-Brooks, City of Tukwila, and I had an opportunity to meet with twenty public mental health professionals that do community programing and the conversation was centered on what can be done for Tukwila and who needs to be at the table for these discussions. This was an initial meeting and a great start at getting these needs on the table for future discussion.

Director Morris reported that she was able to get out to all of the schools. She shared that every time she visits Foster High School, she is in awe of how gracious the students are. They greet visitors with such warmth, open doors, and chat with you, and it is nice to see the friendliness. Kudos to teachers for reinforcing that and to the students for instigating it.

Director Larson reported on several items. At our last meeting, he volunteered to provide a list and close the loop on the feedback received from the Civics class students that we visited. During that visits, we heard various comments, concerns, and issues from the students. He would like the Board to try and assemble, over the next month, a list of things that directly address some of the concerns that were brought up by the students. Director Larson asked the Board and Superintendent Herndon that if you are aware of anything that is going on that would address these issues, i.e. health issues, lunch issues, etc. please email Director Larson. Director Larson reported that he was a panelist on a webinar that the League of Education Voters gave related to the legislative session. I discussed primarily House Bill 1664 which would increase staffing in areas of nurses, social workers, counselors, and psychologists. It was a good forum to get the message out, and in particular, equity in the funding system. The Data Advisory Group, which is through Roadmap, meets quarterly. During this meeting, the discussion was on online school options. All of the districts have significant online options available to students at all levels. Director Larson requested a presentation on the online school options we have in our district for our students. There seems to be a pretty big demand in the surrounding districts for online school options. Director Larson attended the Budget Advisory Committee meeting. At this meeting, ideas were shared on how to spend the ESSER dollars. Ms. Birdsong has been doing an excellent job of getting out and talking to various groups in our district. Director Larson requested that a list of all the groups that have been engaged in this process is shared with the Board.

Jr. Student Representative Samuel Fiapito reported on several items. This past week, in leadership, we focused on doing kindness projects. We gave out free hot cocoa and cookies. On St. Patrick's day, we gave out little cards that said have a lucky day with a lollipop attached to it. We have also been working on Prom planning, which at this time is scheduled for a date in May. As for the mask option mandate, the transition process has been smooth because the majority of the student body still wears masks and those students who do not wear masks don't feel like they are not doing something wrong. There was a protest today that involved Showalter and Foster students. The protest was against sexual assault allegations against a student. Everything has been wild. Many students shared that do not feel safe because of these allegations. What does the Board plan on doing to resolve this issue that caused the protest today? President Agpaoa Ryder shared that Dr. Herndon would respond to this question. Dr. Herndon shared that we will be gathering information and a letter going out to parents. Mr. Fiapito shared several ideas, i.e. bringing awareness to this issue, teaching that sexual assault/harassment is not okay, and instituting repercussions for the students who did these actions.

Director Larson commented that there are policies and procedures, as well as the implementation of such procedures. Director Larson shared that the policies, procedures, implementation as well as investigative report be reviewed. Director Hoover asked if there was any education or discussion regarding social media? Mr. Fiapito responded that there was no education on social media and that there should be during advisory class.

Mr. Fiapito suggested that mental health days are implemented as well as students are really struggling.

D. Legislative Report

Director Larson reported on several updates. The report this week only includes the bills that have been passed and are awaiting the Governor's signature. The Governor has signed HB 1878. This would require schools with over 40% free and reduced lunch students to provide free meals to all students starting in 22-23. A lot of funding is based on the free and reduced count. Schools will be able to use the count we had for this year for funding. Eventually, the counts will be replaced with family income surveys. OSPI has released some strategies for families to fill out income surveys. This is important for the school district to have the surveys completed as funding will be based on these surveys. Additionally, E-Rate funding will be determined on the income surveys, and not the count.

5. Consent Agenda

A. Approval of Minutes from the March 12, 2022 Special Saturday Board Meeting

B. Approval of Minutes from the March 8, 2022 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and MORRIS)

Director Larson made a motion to approve the Consent Agenda.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

There were no items for Board Discussion.

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Enrollment Report - March 2022

C. Monthly Budget Status Report - February 2022

D. Grants - Quarterly Update

Director Larson commented on the tribal and heritage grants. Are these all essentially funding our dual language program? Are we doing anything with tribal heritage or is it just dual language? Ms. Birdsong replied that the way the grants application is written, it covers three (3) different areas. We applied for dual language funding. We received two (2) grants that are federal and one (1) through the state. Ms. Chen shared that we received a two-year federal dual-language grant. We also received a grant of $60,000 this year for heritage for one year and another $60,000 for next year. Heritage means a different language, i.e. Somali, Spanish, etc.

E. Inventory Assessment - Tukwila and Thorndyke Elementary

Director Larson complimented the facilities group for having all the upgrades and/or repairs that need to be made set up for the summer.

F. Early Warning Indicators

Director Larson commented on the 9th-grade failure rate, where if a 9th-grade student fails a class, they are not on track to graduate. He shared that he notice that our LatinX and Black students were in the low end of this data. In the past, science and math classes were the primary classes causing this. Is this still the case? Mr. Baker replied that he could do a deeper dive into the data and provide information to the Board.

G. Dual Credits

Director Larson wanted to recognize and compliment the CTE staff at Foster for increasing access for our students to CTE classes, which give students alternative routes for graduation. Nice job to all!

8. Presentations

There were no items for Presentation.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Inventory Assessment - Tukwila and Thorndyke Elementary

Director Larson made a motion to approve the Inventory Assessment - Tukwila and Thorndyke Elementary.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Overnight Field Trip Request

Director Larson made a motion to approve the Overnight Field Trip Request.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Mr. Fiapito asked what this field trip was for? Dr. Herndon replied that this is a college campus tour. Director Morris asked if it was open to seniors? Mr. Howard shared that the gear-up counselors are working with the 9th and 10th graders.

D. Approval Resolution No. 921 - Censuring of Board Director

Director Larson made a motion to approve Resolution No. 921 - Censuring of Board Director.

Director Hoover seconded the motion.

The vote was not unanimous. The motion carried.

Board Directors For:

Director Larson

Director Hoover

President Agpao Ryder

Board Directors Opposed:

Director Morris

Director Bolerjack

Director Morris shared a statement: I wrote my comment out. Please bear with me as I read it to encapsulate all my thoughts. Over the last several weeks, it has been important to work towards a deep understanding of the thought being shared by so many members of the Tukwila community, through conversations I have had, through the statement made to the board, and through personal reflection. I kept coming back to the powerful words shared by the Black Student Union, as these students captured the essence of what we all strive for in our endeavor to create a climate of racial equity and unity. To quote:

“This incident is not the only incident of its kind taking place in the TSD. This particular incident happened to be recorded and publicly displayed for all to hear upon request. There are others occurring like this one occurring each day, and we are tired of the silence and erasure of our names, our identities and our excellence.” Their letter went on to say “We invite you, Director Bolerjack to SEE us, to remember our names, and authentically learn about our situations in OUR district. We invite you to meet with US and share how you currently see the world. We would like to know how you represent US, and if you don’t represent us, your seat on the board should be yours no more.” They continued with recommended reading. It is agreed that harm was done…not by just one board member but by all of us…for not speaking up. We accept that we erred. And - What a perfect time to honor the request of these insightful students to follow a plan towards improvement.

The students have suggested to us our next steps and a direction in how begin a response to this situation. What better response could WE have than to honor their wisdom in following what they see would provide growth and opportunity to move forward towards our ultimate goal of racial unity and equity? My inclination is that in their willingness to meet and have open conversations with Director Bolerjack, is that the students are open to working with individuals by being supportive to each of us in pursuing solutions. They have not requested immediate resignation, but rather they have requested an opportunity…an opportunity to work towards growth and knowledge and to consider alternative restorative practices by working together to foster the racial unity and equity we all want. From what I understand of these young adults and has been indicated with their message is they will be fair and just and truly work to understand and to be understood. We now have an opportunity to honor the willingness of the BSU members to work with Director Bolerjack. Therefore, at this time, I would like to table this resolution until Director Bolerjack has had the opportunity to meet with the BSU as they have so eloquently requested.

Director Hoover asked if the BSU specifically say they wanted this resolution to be tabled? Director Morris responded that this is her asking for the resolution to be tabled until BSU has had an opportunity to meet with Director Bolerjack.

President Agpaoa Ryder shared that as a Board, even before she started serving, the Board of Directors created a policy to implement throughout the district and approved that policy. Serving on the Board, it is a policy that we should model what courageous effort it takes, and acknowledge, oftentimes, the voices that are silenced, dismissed, ignored, or even villainized at times. This censure is actually the very least that we could do as Board Directors at our level. The truth is that there needs to be restorative practices at all different levels of the organization and that our students, families, and staff are deserving of so much better from every single one of us. Once again, it is important to center and not dismiss, very important points and requests from our community.

President Agpaoa Ryder asked to hear from Director Bolerjack. How has the response already happened? What is different? What is happening here that is different at this point?

Director Bolerjack shared point of order regarding a motion on the floor to table the approval of the resolution and asked if there would be discussion? President Agpaoa Ryder responded that we would have to first vote down the first motion to approve the resolution. Then we would entertain another motion. Director Larson shared the Roberts Rules of Order. A table motion is not debatable and takes a majority to pass. Therefore, if there is a motion to table, we vote on that. There is no discussion on motion to table. If the motion to table is voted down, we would move to the main motion of approval.

Director Morris made a motion to table Resolution No. 921 - Censuring of Board Director until Director Bolerjack has an opportunity to meet with BSU.

Director Bolerjack seconded the motion.

The vote was not unanimous. The motion was not approved.

Board Directors For:

Director Morris

Director Bolerjack

Board Directors Opposed:

Director Larson

Director Hoover

President Agpaoa Ryder

10. Public Comment

A. Public Comment - Virtual Protocol

President Agpaoa Ryder called for Public Comments.

There were no public comments.

11. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the meeting at 7:43 p.m.

March 12, 2022

Recording

Agenda

Saturday, March 12, 2022

Special Saturday Board Meeting -Virtual via Zoom & Phone (9:00 a.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur and Samuel Fiapito
************************************************************************************************************

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Discussion Items

A. Board Self Evaluation Work

B. Board Operating Principles and Practices

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 9:00 a.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Bolerjack

Director Larson

Director Morris

Director Hoover

Board Directors Absent:

None

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

2. Approval of Agenda

A. Approval of Agenda

3. Discussion Items

A. Board Operating Principles

President Agpaoa Ryder introduced Amy Cast, WSSDA who will be facilitating the meeting. Ms. Cast opened with an ice breaker. Ms. Cast guided the Board through several examples of operating principles from other districts. Each Board Director provided input on additional statements to be included to the current operating principles document. Ms. Cast noted the suggestions and facilitated a group review of current operating principles. A new draft document was crafted containing current and new statements. Director Hoover will make edits to the document based on the notes in the document and additional input from each Director. The updated draft document will be reviewed and discussed at an upcoming Board Meeting or Work Session.

4. Adjourn

A. Adjourn

President Agpaoa Ryder adjourned the Special Saturday Board Meeting at 12:01 p.m.

March 8, 2022

Recording

Agenda

Tuesday, March 8, 2022

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message

E. Land Recognition - Director Morris

2. Approval of Agenda

A. Approval of the Agenda for the March 8, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment - Virtual Protocol

4. Reports

A. Race & Equity Update

B. COVID-19 Update

C. Legislative Update

5. Consent Agenda

A. Approval of Minutes from the February 8, 2022 Regular Board Meeting

B. Approval of Minutes from the February 19, 2022 Special Saturday Board Meeting

C. Approval of Minutes from the February 22, 2022 Board Work Session

D. Approval of Minutes from the February 22, 2022 Regular Board Meeting

6. Board Discussion

7. Questions Only - Presentations

A. Early Learning Update

B. Food Services Update

C. Summer School Update - R&E Lens

D. Budget Process Preview - 2022-2023

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Board Budget Priorities - 22-23

10. Public Comment

A. Public Comment - Virtual Protocol

11. Executive Session

12. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 6:30 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Morris

Director Bolerjack

Director Larson

Board Directors Absent:

Director Hoover - Excused

Student Representative Present:

Samuel Fiapito

Student Representative Absent:

Harpneet Kaur

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Helen

Bev Miller

Hsian-Yu Kuo

Veronica Birdsong

John Maupin

Fire Tablet

Jennifer Fichamba

Aracelis Urbina

Trevor Watt

Paul Coblentz

Robin Allsop

Jonathan Joseph

Hannah Maestro

Angela Meyer

Joe Camacho

Amy Cast

Aaron Draganov

Madyson Martin

Jennifer Jones

Karen Korol

Jovita McConnell

Kristen Theobald

Pam Bila

Silvia Dicus

Tenesha Fremstad

Jeff Baker

Jeannette

Courtney Martinez

Carrie Marting

Abiaill Tabason

Jenni Standard

Kelly Garrett

Kyla Crawford

Lisa

Mady Martin

Thu Tran

Stephanie Chen

Phone in Caller

Amber Johnston

D. Welcome Message

Director Bolerjack shared the Welcome Agreements.

Director Bolerjack shared a personal statement:

Friends and colleagues, it is with deep regret that I respond to the reports of hurt that I caused to others in the district and community with my statement on February 8, 2022. It was not my intent to do harm, but I understand that the impact was felt in a way not intended. I spent many hours in thoughtful reflection with myself and with others to understand how my words caused harm. I hear the concern that my absence at the last Board meeting also raised. Unfortunately, the statement I gave to the Board was not read and so you only got silence from me and I'm sorry for that. I can assure you that I have read the public comments and spent time reflecting on them. I want to thank the Foster High School Black Student Union, staff including the white, Black, Asian and Pacific Islander, and the LatinX and ChicanX staff. I also want to thank the Thorndyke Race & Equity Committee Leaders, Angela Meyer and Katrice Cyphers for their guidance, their growth, and their deep love for our community. In several of the letters, it was asked why I told the story I did. My intent was to honor and highlight a child that changed my life just as so many others spoke that night of those who had changed their lives. I find sometimes that we can't give names to our heroes and sheroes. They appear and disappear in our life in very fleeting ways. This one was a black hero for me. For me, running into her was not a moment of color blindness, but rather a busting up of the paradigm of my environment where demeaning language and offensive treatment of all black and brown bodies was an expectation. I immediately, even at six years old, began correcting my parents for the language they would use and the way they would speak about different neighborhoods in our own town. I am truly sorry that the language I used was offensive. I assure you I do not align dark skin with dirtiness, as has been suggested, nor did I intentionally violate anyone's space as we were two children who collided on a playground. Again, I am sorry for the way this was heard and the harm that it caused. It was truly an attempt to give honor to one of my sheroes. It's my hope that we can move forward as a learning community where harm is addressed and healing can take place. I am open to hearing from those who were harmed and I am open to sharing my regret, hear what healing might look like, and put an action plan in place. As recommended, I am in the midst of reading and re-reading several of the books suggested and am part of two reading groups where we discuss the content. I am dedicated to the recovery of trust over whatever time it takes, and to put in place the steps towards healing as determined by those who were harmed. In the next few weeks, I will work with the current Board Directors, consultants, and staff to discern our mutual opportunities to learn and grow. My commitment to this community, our students, staff, and residents of Tukwila has been strengthened through this experience as I learn and grow. I pledge going forward to center the voices of BIPOC persons and continue to explore and challenge the ways white supremacy and power inequities affect the way we work day to day. Our scholars and our community deserve nothing less.

E. Land Recognition - Director Morris

Director Morris conducted the Land Recognition.

2. Approval of Agenda

A. Approval of the Agenda for the March 8, 2022 Regular Board Meeting

Director Larson made a motion to approve the agenda for the March 8, 2022 Regular Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment - Virtual Protocol

Carrie Marting, Communication Director, reviewed the new public comment protocols. President Agpaoa Ryder shared the updated Public Comment Policy.

President Agpaoa Ryder called for Public Comments.

Deborah Kohr read the following Public Comments:

Foster High School Black Student Union - Katrice Cyphers, Caden Crawford, Kyla Crawford On Behalf of Foster High School’s Black Student Union: There was a Tukwila School District School Board meeting that took place on February 8, 2022, where the School Board attempted to honor Black Americans who have made contributions to our society, for Black History Month. Director Larson honored Katherine Johnson, a brilliant mathematician for NASA. Director Agpaoa-Ryder honored local Senator Rosa Franklin and Senator T’Wina Noble, the first Black Senator to serve in a decade. Director Bolerjack... we are not exactly sure who she honored or who her personal story highlighted to celebrate Black history month. It is clear Director Bolerjack did not recognize anyone but herself. Director Bolerjack explained, "when I was a little kid I lived in a pretty segregated town. I didn't know many people of color um but there was one girl with very very dark skin.” Director Bolerjack tells us that the little girl went to her school, she did not know her ethnicity, she did not know her name, she did not know what her situation was. She touched her skin and realized that her skin was “just like mine.” This is what changed how Director Bolerjack saw the world. A long silence proceeded after Director Bolerjack shared her personal story, when she was supposed to be honoring Black Americans on Black History Month. As a leader in an education institution, Director Bolerjack has plenty of resources to honor Black Americans. We have Black educators in our District who Bolerjack could have honored, and many Black Americans to Google, learn about, and celebrate. Director Bolerjack’s personal story was disappointing, but what was even more disappointing was the silence that took place afterward. Silence shows compliance. The meeting continued as if what was said was acceptable to all in attendance. We ask ourselves- Why does this keep happening? From the Boardroom to the classroom, why does this keep happening? Why is it acceptable to be silent when our leaders or educators cause harm? Why are they not being held accountable when presented with an opportunity to celebrate or even SEE Black students and instead only SEE themselves as they exist in their own world, apart from our Black students, our Black staff and our Black community? What do we have a district Racial Equity team for? Why do we have a board racial equity policy when clearly the Board allows “I don’t see color” storytime to take place in a Board meeting that is supposed to be honoring Black Americans and a public statement of recognition in the fight against anti-blackness. This incident is not the only incident of its kind taking place in the Tukwila school district. This particular incident happened to be recorded and publicly displayed for all to hear upon request. There are others like this one occurring each day, and we are tired of the silence and erasure of our names, our identities and our excellence. We invite you, Director Bolerjack, to SEE us, to remember our names, and authentically learn about our situations in OUR District. We invite you to meet with US and share how YOU currently SEE the world. We would like to know from you, how YOU represent US as a school Board member or if we even exist in YOUR world. If you do not SEE US, you cannot represent US, and if you don’t represent US, your seat on the Board should be yours no more. We would like to recommend some reading to Director Bolerjack, that would educate her on the work she needs to do and hopefully lead to further
ongoing learning:

How to be an Anti-Racist by Ibram X Kendi
White Fragility: Why it is so hard for White people to talk about Racism by Robin DiAngelo
Me and White Supremacy by Layal F. Saad
White Tears/Brown Scars: How White Feminism Betrays Women of Color by Ruby Hamad
Ratchetdemic: Reimagining Academic Success by Christopher Emdin
Any of the numerous additional books, articles, biographies, documentaries, podcasts, films, exhibits, websites, trainings, authentic community-led conversations and/or events that help further the understanding of the impact of anti-blackness and the erasure of Blackness throughout history and into our present day

LatinX and ChicanX Foster High School Staff - Areclis Urbina, Jorge Torres, Andrea Gamboa, Andrew Giron, Joe Camacho, Gaudalupe Mahoney, Diego Nunez, Silvia Dicus-Mora - The Latinx and Chicanx staff of Foster High School are uniting and communicating our unwavering support of our Black colleagues, students, and community members in their pain, disappointment, and frustration in reaction to the recent comments made by Director Jan Bolerjack at the last School Board Meeting and stand together in demand of her resignation from her position. On February 8, 2022, Director Bolerjack demonstrated a monumental gap in her own racial literacy and a complete lack of sensitivity and awareness of the power of language in her performative presentation of a personal anecdote she shared as part of the Board’s effort to honor and celebrate Black excellence in our history. Director Bolerjack is unfit to serve the Tukwila community if she cannot understand the privilege she holds and wields in her position of power as a white woman and School Board member, and we are demanding her immediate resignation. In an effort to avoid re-traumatizing our Black community and reliving the moment itself, we will simply state our reasons why Director Bolerjack’s actions merit an immediate resignation from her current position:

Director Bolerjack’s entire presentation was performative and white-centered and lacked the thoughtfulness, sensitivity, and preparation that other Board members demonstrated in their own presentations to the community that evening. While other Board members’ presentations were informative and celebratory of significant Black figures in our history with the purpose of celebrating Black excellence, courage, and joy, Director Bolerjack’s anecdote centered herself, her own experience and feelings, and contributed to the erasure and de-centering of Black celebration and excellence in that moment. Tukwila’s BIPOC community is weary and frustrated of performative acts and expects our leaders to demonstrate authentic growth in their own racial literacy and intentional centering and uplifting of our Black community in all spaces.
Director Bolerjack shows no real understanding of the disconnect between intent versus impact. She will likely argue that her intentions were in-keeping with the Board’s goals that evening in some way. That she didn’t mean to cause harm. But this will just solidify our point of her cluelessness as to just how hurtful and inconsiderate her anecdote was. Her words in describing an unnamed person with “dark, dark skin” whom she couldn’t even remember, and the lack of reflexivity or acknowledgement of how problematic that entire narrative was, even as she was “6 or 7” years old, demonstrates her thoughtlessness and carelessness that caused real harm and pain to our Black community members in that space. She centered herself in that anecdote and couldn’t even add a reflective segment to the anecdote acknowledging her privilege or her commitments to her own learning and growth as a result of the experience she shared.
Director Bolerjack’s anecdote upholds colorblindness, which goes against our vision as a community to be anti-racist, identity-sustaining, and culturally competent. Our BIPOC community does not want to hear that “our skin is the same.” This statement upholds the erasure and minimization of the pain and struggle of Black and Brown communities and the systemic and institutional racism that exists in this country. “Our skin” is not the same, and if we have to explain that to a Board member, then that person cannot represent our community. The child in Director Bolerjack’s anecdote was a person with a whole life and dreams, and while the Director emphasized the impact this person had on her, she could remember buildings better than the human being she was referencing. And while in her mind the Director might believe that highlighting that they had “the same skin” and that she didn’t even know what this child’s ethnicity was shows some sort of racial acceptance, it’s in actuality showing how little she understands about the struggle, pain, and experiences of BIPOC even to this day.

We urge the Board to avoid viewing this situation as simply an isolated one. How many times have BIPOC been harmed in our schools and district spaces, only for time to pass and for it to be forgotten? What does accountability and healing in the Tukwila School District look like moving forward? How do you as leaders and representatives of this community model equity, inclusivity, and cultural competence in all your duties? What is it going to take for the Board to be a force of change in this district? This continuous harmful cycle diminishes our BIPOC community’s soul, efforts, and hope. Our BIPOC community is tired of being used to market Tukwila as a “diverse” community, as a place where multiple racial identities, cultures, and languages are represented, but then cannot feel valued, honored, and celebrated in authentic ways by its own leaders. We ask that Director Bolerjack step aside and open space for a person who is ready to represent and uplift their community in genuinely positive ways. And we implore that Board members listen carefully to Foster’s Black Student Union and Black staff and honor their recommendations on how to repair this harm moving forward.

Thorndyke Race and Equity Committee - This message comes to you today from a place of frustration. At the last board meeting, comments were made that carried Anti-Black sentiment. As board members each took time to research and recognize the achievements and positive impacts of notable Black people to share at the beginning of the meeting, one board member's recognition was not that at all; Instead, it was a story of this board member's personal journey, centering themselves and thereby their white identity, recognizing their own discovery that people of color are in fact, people. There was no naming of any notable Black person, there was no honoring of any Black person's achievements, no story of the journey or accomplishments of any Black person. We, in the audience of these words did not hear the story of any of the many inspirational Black people who made our world, country, state, city, or community a better place. Instead, we heard the story of how a Tukwila School Board director, at a young age, learned, that dark-skinned people, have skin too; We heard that this board director's learning occurred through the accidental violation of touching a dark-skinned person; We heard that this board director had a pivotal moment in their life at the expense of a young, nameless, solitary girl of color, who the board director never befriended. In a district as diverse as ours, this caused harm; Harm to our students, harm to our staff and harm to our community. To have someone so disconnected from the lives of those they serve, be in a position of power and authority over decisions regarding those same lives, causes harm. In a district as diverse as ours, we need leaders actively working towards an anti-racist climate. We need leaders who do not perpetuate anti-Blackness. It is our hope that this wrong will be made right and evidenced through work done and accountability measures taken, to ensure that we are working towards obtaining an anti-racist board of directors that will lead Tukwila into an Era that actively seeks to eliminate racial harm caused to the staff, students and community it serves.

Asian and Pacific Islander Foster High School Staff - Alex Crawford, Eric Hall, Nurryyah Ibrahim, Khanh Vy le, Hongyan Newton, Anthony Pascual, Mylene Patton, Kevin Pratap, Shay Sarino, Millais Tsang, Jordon Wong, Sabarina Yurad - We, the Asian and Pacific Islander staff of Foster High School, demand a public apology and/or resignation from Director Jan Bolerjack for her comments about the “dark, dark skin” people on February 8, 2022. We stand together with our fellow staff of color and express our support for our Black students, colleagues, and community members who were directly harmed by her comment. The impact of Director Bolerjack’s comments reverberated through our buildings and the Tukwila community at large. Many of our colleagues of color expressed anger, frustration, and resentment over the pain from the comments that still lingered heavily on their minds. As a Board Member of the Tukwila School District, you were elected to serve the students, families, and community at large. In a district where over 90 percent of students identify as BIPOC, our leaders must be culturally responsive, respectful, and honor the diversity of the community it serves. Our diversity is not a statistic; it is lived experiences. While Director Bolerjack’s intention may have been different, its impact on our students, colleagues, and community was hurtful. Director Bolerjack’s personal anecdote as a white woman with privilege overshadowed the moment of honoring and celebrating Black excellence. It was heartbreaking that Director Bolerjack was unable to honor and celebrate Black legacy during Black History Month. Even in naming historical figures past and present, she has failed to name one that has helped impact and reflect on her work in the community. In context, the issue put forward at the board was that Black students are not participating in STEM classes due to students' lack of role models. This data point should lead our work towards cultural responsiveness. As staff members, we hope that our leaders can lead by example. The statement made by Director Bolerjack demonstrated a severe lack of awareness of racial literacy and sensitivity to our students, colleagues, and community experience. Her anecdote objectifies her experience down to how the little girl’s skin felt like hers, refusing to acknowledge the difference in every aspect of life or the privilege that she inherits. Director Bolerjack gave no thought to what the experience of the “dark skin” person that she ran into would have been like. To us, Director Bolerjack’s inability to reflect on this childhood experience with a more informed perspective shows a lack of awareness and any genuine attempts towards racial equity or cultural responsiveness. We are curious and disappointed as to why no one addressed the harm being done at that very moment. Regardless, it is clear that there is a need for courageous leaders to step up now and take appropriate, authentic, restorative action. We, the Asian and Pacific Islander staff at Foster High School, ask that the board address the matter and provide communication about the restorative actions taken to repair the harm done to our students, colleagues, and community members by Friday, March 4. In solidarity, Asian and Pacific Islander Staff of Foster High School

Angela Meyer - Office Manager - Cascade View Elementary - Director Bolerjack has been silent regarding her racist remarks made at the February 8th board meeting and her continued silence is resonating loudly with our students, staff, and community. It says that she doesn’t care about the hurt she has caused. It says that she doesn’t take accountability for the trauma she exposed our community to. Because she missed the February 22nd meeting, she wasn’t able to hear the statement made by Dr. Agpaoa-Ryder. She didn’t hear the hurt and trauma she caused. She didn’t hear her break down in tears because of the way she has been treated by her fellow board members. She didn’t hear the anger and sadness she feels because of the racism that she has experienced and continues to experience. And most of all she didn’t hear the resiliency and the fierce determination from Dr. Agpaoa-Ryder and Director Hoover to be the catalysts in working to stomp out the rampant racism in the district. Director Bolerjack must be held accountable for her actions. She must step down and resign her position tonight. Sadly we also learned that the exact voices we needed to hear were once again silenced. Public comments were omitted from the Foster High School Black Student Union, the Foster High School Black, Latinx and Chicanx teachers and the Thorndyke Race and Equity team. When will this district stop inflicting hurt and trauma on our BIPOC staff and students? The district had a chance to step up to the plate and accept responsibility for this oversight but instead chose to place the blame on Google. In the almost three years since students and staff from Foster bravely confronted the board regarding the racism they have been subjected to, there is a question that still needs answered:

Were the students and staff that participated in the abhorrent racism towards our BIPOC students and staff disciplined or reprimanded?

The community deserves answers and most of all, our students and staff that were subjected to this disgusting behavior need answers. Students and staff of color are treated much differently than their white counterparts in this district and until the systemic racism is dealt with by district administration, we are going to continue to lose talented staff. It seems as though there are some in district administration that would rather bury their heads in the sand and hope it all goes away instead of confronting this problem head-on. We could have Race and Equity meetings every day but that does not solve the problem. Our educators of color continue to be demoralized and dehumanized. They are painted as being angry, hostile and not to be taken seriously. They are spoken to with condescending tones and told to sit down, be quiet, and do as they are told. Our district leaders need to be held accountable. Those that continue to perpetuate the racism in our schools need to be held accountable. As Mary McLeod Bethune said “If we accept and acquiesce in the face of discrimination, we accept the responsibility ourselves and allow those responsible to salve their conscience by believing that they have our acceptance and concurrence. We should, therefore, protest openly everything…that smacks of discrimination or slander.” The district needs to be uncomfortable and held accountable for their inaction. Our students deserve better. Our staff deserves better. Our community deserves better.

Kina Miller - Community Member - I am writing this note in support of Reverend Jan Bolerjack. Jan has been a pillar in the community, and a voice for the voiceless for as long as I have known her. She is kind, supportive, and continuously fights for the underdog. I have only known Jan to be fair and honest and to always lead with grace and care. It is unfortunate to see a childhood story taken into the context of such a heavy accusation but the Jan I know will learn from this experience, and be even better than she was before. I do hope things play in her favor, as the community would suffer a great loss not having Reverend Jan in a leadership role.

Mady Martin - Student - Being the Ambassador for Equity, I am very disappointed that some of you have not been teaching the WoS lessons. I get it, it’s something that you may not want to teach or that you may not be comfortable teaching, but do you see where I am getting at? It’s not all about you. By not teaching us the importance of these issues us students will never learn. The school gives you the opportunity to provide these students with resources they may not have access to, use that to educate others and yourselves while you have the privilege to do so. My point is we HAVE to learn from generations before us to really create change. If we stay silent, if we don’t unlearn and re-teach change and impact then we can’t do anything! Now, here is the time to not be selfish. We are the generation that has to fight for change. We are the ones that are organizing walkouts, standing and marching in protests and fighting for equal rights. Look at how much we can do without you but WITH YOU, we can do so much more. With not only your support but your teaching as well, all of us can aim for social change. The purpose of WoS is to get students to acknowledge the suffering that came before us so that when it comes to our turn in line, we are ready to take off and fight against anything that comes our way. By teaching all of things, all of the parts (even the bad) it helps to create a wonderful future for us all. Please take my letter into consideration. I am not saying you have to agree with me, you don’t have to like my opinion either. All I ask is that you read it with careful thought and consideration.

4. Reports

A. Race & Equity Update

Dr. Herndon reported on several items. We are planning several active listening sessions to receive input on our strategic direction and plan for the district. There will be sessions for students, staff, and community members. We will have several opportunities for people to participate and some intentional outreach as well. There is no limit to the number of participants. We know that Race and Equity issues are first and foremost in the minds of people in the district as it is an area that we need to continue to improve. Having feedback on how it looks, expectations, and metrics in our strategic plan will be important to hear directly from the various stakeholder groups. Scheduling is currently in process and we should have dates soon.

We are currently working through the budgeting process, applying a race and equity lens to what the budget will look like for next year. There is a lot of consideration to what that might be, other impacts we may have, and then prioritizing. Feedback on the budget is vital.

Our building race and equity teams continue to meet. Currently working on better coordination and increased participation. Most of the buildings are doing outstanding work. We want to provide additional support where needed to assist students, staff, and parents as much as possible.

B. COVID-19 Update

Dr. Herndon reported on several updates. A couple of weeks ago, Governor Inslee made a statement regarding changes in the COVID-19 policy. Late last night, the state Department of Health updated its guidelines as far as requirements and options for school districts. We are currently reviewing the updates. There was a statewide webinar with the State Superintendent to review those changes. they do make reference to local health jurisdiction, which would be the King County Department of Health. Dr. Herndon met briefly with them today to understand when their guidelines were coming out and if there were any differences between the updated state guidelines. They are expecting to release their updated guidelines tomorrow. There is a reference in the guidelines leaving open local health jurisdictions making adjustments according to local conditions. We did communicate a statement that we would update any new guidance.

Our PPE supplies are plentiful, so any staff or students who may need masks, tests, etc. please reach out to our District Nurse or Maintenence Department.

C. Legislative Update

Director Larson reported the legislature is coming to the end of their session. Once the session ends, it takes approximately one month for the approved bills to be signed, implemented, etc. It appears that the following bills will get through this session:

HB 1664 - Add more nurses, social workers, counselors, psychologists. Smaller class sizes. - There was also a recent addition of parent involvement coordinators. We could have our Community Liaisons funded through this. The funding will be phased in over the next three years.
HB 1590/SB 5563 - Enrollment stabilization - Continue to use 2019 enrollment numbers for BEA allocation and local levies) - This is good news as local enrollment continues to decline over the past couple of years. It looks like we may get 50% of this to help make up for the enrollment decline.
SB 5581 - Addressing pupil transportation allocations - Over the next couple of years, provide more funding for Special Education students and McKenny-Vento students
SB 5793 - Stipends for low-income community members to participate in boards and committees - The stipend would be up to $200
HB 1153 - Language Access - requires each district to implement a language access program to improve family ad community access to district work - This would provide a .5 FTE to implement better language access and develop a language infrastructure
HB 2078 - Grants for Outdoor Education programs - This would help fund our OSPREY camp for 5th graders and not use levy funds.
HB 2078 - Require schools with over 40% F&R students to provide free meals to all students starting in 22-23 - This would be all of our schools and the state would fund this. This would allow us to not have to keep track of students who are not paying for meals, etc. This appears to be a good benefit for our district and students.

Director Larson reported on meeting with the City of Tukwila regarding the safe routes to school issues. On South 152 between Interurban and South 42nd, which is a walking route for Thorndyke students, has no sidewalks. The City has secured grants to fund sidewalks and will be working on that over the next couple of years. In addition, on the South 44th Bridge, the City confirmed it is on their list for upgrades. They did apply for a federal grant but did not receive funding. They agreed to submit a request for funding through State Representative David Hackney's office. An updated estimate for the repairs/updates will be included.

5. Consent Agenda

A. Approval of Minutes from the February 8, 2022 Regular Board Meeting

B. Approval of Minutes from the February 19, 2022 Special Saturday Board Meeting

C. Approval of Minutes from the February 22, 2022 Board Work Session

D. Approval of Minutes from the February 22, 2022 Regular Board Meeting

Director Larson made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

There are no items for Board Discussion.

7. Questions Only - Presentations

A. Early Learning Update

Director Larson asked what percentage of our preschool students have access to high-quality early learning programs? Information can be sent to him at a later time.

B. Food Services Update

Director Larson thanked all the food services workers for their hard work during COVID and for getting food distributed to students and families.

C. Summer School Update - R&E Lens

D. Budget Process Preview - 2022-2023

Director Larson commented that it would be great if we can record the various community groups that the Chief Financial Officer met with for the budget process. Ms. Birdsong replied that she would add that information.

8. Presentations

There are no items for Presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Morris made a motion to approve the Human resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Board Budget Priorities - 22-23

Director Morris made a motion to approve the Board budget Priorities - 22-23.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment - Virtual Protocol

President Agpaoa Ryder called for Public Comments.

Deborah Kohr read the following Public Comment:

Kristin Theobald - Teacher - Foster High School - At the last school board meeting, members of the white staff submitted a letter for public comment. In this letter, they vehemently asked for Director Bolerjack’s resignation. Their letter was the only one from Foster High School that was read, despite there having been other letters submitted that were asking for a similar action. It seems that Director Bolerjack, you have no intention of resigning. I ask that you reconsider this. Perhaps after hearing some of the other letters tonight that were not read at the last Board Meeting, it will be clearer the harm that was caused to the community with your anecdote. To choose not to resign is to prioritize your feelings over the trauma of those you hurt, which is a symptom of white supremacy. Perhaps you could have saved face and tried to repair some of the harm that was caused if you had acknowledged and apologized as soon as you were aware that that is what you had done. To have gone a month without so much as acknowledging the harm you have done, let alone apologizing, is unforgivable. Continuing in this position is a slap in the face to those who have been harmed and shows you still don’t understand the severity of the fallout from your actions. If Black Lives truly Matter to the Tukwila School District School Board, Director Bolerjack will resign from this position. You cannot serve this community in a position of power while you continue to cause harm to its members. You cannot continue to serve this community when so much trust has been destroyed. It is time to step aside and continue to work on yourself.

11. Executive Session

There are no items for Executive Session.

12. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the meeting at 7:39 p.m.

February 22, 2022

Board Work Session

Recording

Agenda

Tuesday, February 22, 2022

Board Work Session via Zoom Meeting and Phone (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur and Samuel Fiapito
****************************************************************************************************************
1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Board Budget Priorities - 22-23

3. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the work session to order at 5:01 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Larson

Director Morris

Director Hoover

Board Directors Absent:

Director Bolerjack - Excused

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Carrie Marting

Aaron Draganov

Veronica Birdsong

Helen

Jeff Baker

Phone in Caller

Ted Howard

2. Presentations

A. Board Budget Priorities - 22-23

#1 - Create a Culture of equity, trust, honesty, respect and positive relationships

Staff Appreciation - funding will be a part of the budget. The Board requested feedback from staff on ideas and thoughts and how they feel appreciated. Ms. Birdsong shared that we would seek out staff input. Director Hoover shared that she agrees with removing the "event" piece and keeping it as staff appreciation that can be acknowledged throughout the year.
Quality input from non-staff community members and students - payment to students, etc. is considered a gift of public funds and not allowable. However, there may be grants that would support this. President Agpaoa Ryder shared there are various community groups that work with school districts. Highline School District is currently working with several groups that do this work and provide stipends. Ms. Birdsong shared that this is a viable option and she would connect with other districts for additional information, including looking for a resolution that reinforces this as part of the district's direction. Director Larson shared that Senate Bill 5793 is still alive in the legislature. If approved, SB 5793 would allow stipends for low-income community members to participate in boards and committees.
Building translation infrastructure - Director Larson shared House Bill 1153, if passed, would require each district to implement a language access program to improve family and community access to district work. If passed, this would provide additional funding to districts for this work. Director Larson suggested that an ongoing survey for the community could be helpful. Currently, the City of Tukwila has a community phone line where community members can call in and alert the city about various issues, etc. We need a similar program in place that will allow community members to bring up various topics, issues or concerns, along with a way to get the information to the correct person or department for further discussion and solutions.
Share power, be inclusive (CBO's, Parent networks, etc.)

#2 - Develop a clear focus on engaging students through the design of instruction through curriculum, experiences, work, and supports to ensure student achievement.

Race and Equity - Currently has a budget of $75,000 and this amount will remain. Director Hoover asked how much of this funding has been used. Ms. Birdsong will look at the current and previous three-year expenses and follow up with the Board.
Creative Learning Labs - Director Larson suggested that this remain on the document. Although we have created equitable access, we need to focus now on how to keep our labs current and up to date.
Design and implement an academic acceleration program for all students with a special focus on the 60% of students who are 2 or more grade levels behind.
Summer School for students that are below grade-level expectations, highly capable students from categorical funding sources, and students that need credit recovery - We hold summer school each year
Increases collaboration with our community and faith-based organizations, i.e. Boys and Girls club - There is no budget attached to this. This should be a goal, not a budget priority. Director Larson shared that there is work that the District needs to do to make the relationships happen. There is still a need to increase the involvement. There is still a budget line connected to this work, perhaps the communications budget. We need a priority for family engagement and community engagement.
Establish and maintain community partnerships/relationships and increased communication - There is no budget attached to this. This should be a goal, not a budget priority.
Social and Emotional Learning support fr staff and students - Sound Discipline is working with the building leadership and Ruler has been rolled out to leadership.
Mental Health Supports and services - This has been added as a budget priority.
K-3 class sizes to maximize state revenue - Removed - There is no cost to maintain the K-3 class size of 17.
Outdoor Education(Osprey Camp) - The funding for this will remain. Director Larson noted that there is a bill going through legislation right now, and if passed, it would fund outdoor education.
Dual Language - Director Larson commented that we need to make sure that we have a sufficient budget to launch and support (staffing, software, etc.) the program.
High-Quality Pre-K in all elementary schools -
Review needs for increased Community Liaisons - This can be removed. We have hired a Vietnamese liaison and we are in the process of hiring a second Spanish liaison.
Increase support for the Arts, specifically Band, Choir, Drama - Remove "support" and add "increase the access to". Is increasing access, is that a school employee or a community partner?
Biotech to expand and support the CTE program - CTE dollars would be available to support this.

#3 - Ensure and communicate structures of sustainability and continuity are in place that results in increased student, staff, and community commitment to and ownership of the direction of the district.

Communications - School-based and administration stipends will continue. We do have a.75 Communications Director. Improving communication structures that are responsive. Create more specific languages.

Financial stability -

Performance Audits - Every five (5) years per policy 6550
Ending Fund Balance - 9% for 20-21
Ending fund balance - 6% for 22-23
Utilize all available funds effectively for the benefit of our students, e.g. no givebacks or money left on the table.

Safety issues -

Immunizations - No cost to the district to be compliant with WA state law.
Lead in water faucets - Retest all faucets after construction and every three 3) years (all below 5ppb with a plan to get all below 1ppb (DOH guidelines). All faucets with 1ppb or higher were replaced in 19-20.
Ventilation evaluation of current systems and their capacity. Create a plan for future upgrades to address air quality/exchanges/filters.
Staffing - ensuring staffing levels are there to provide safety for students and staff.
R&E Professional Development - capacity building, leadership development, and opportunities for families to be a part of leadership.
Mental health - health and safety - President Agpaoa Ryder commented, from the student perspective, all students need to understand what sexual harassment and sexual safety is, gender-inclusive and safe spaces, and bystander training. In terms of how to respond if you witness a racial slur, bullying, etc. This is related back to student safety and a sense of belonging in order to learn. Director Larson shared that the process for students to report bullying has been discussed previously. It is an anonymous reporting system, however, there needs to be a staff member who monitors any reports. Director Larson expressed that an app to report bullying would work well for students. Mr. Howard commented in chat that this is in place with the new school app and the report will o to the principals for each school. This will be in place for the 22-23 school year.

School lunch nutritional standard - The "nutritional standard" piece is removed as the district has exceeded current nutritional standards. President Agpaoa Ryder shared student input regarding satisfaction with lunches. Director Larson shared that an ongoing system needs to be established for students to provide feedback and suggestions regarding student lunch and meals. Ms. Birdsong commented that Mr. Watt, Director of Food Services, does send out student surveys regarding lunches, feedback, etc.

#4 - Design a recruitment and on-boarding system that hires, retains, empowers, and provides leadership pathways for high-quality staff that believe in the direction of the district.

Hire a workforce reflective of our community - Establish working relationships with Historically Black colleges. We need to have more multi-lingual staff. Additional identifiers include immigrant identity preferred, a graduate of HBCU preferred, first-gen preferred. We need to be more intentional in our screening. Our workforce should be reflective of our community. We have 90% BIPOC that we serve every day.

3. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Work Session.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the Work Session at 6:01 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, February 22, 2022

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur and Samuel Fiapito
************************************************************************************************************
1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message

E. Land Recognition - Director Morris

2. Approval of Agenda

A. Approval of the Agenda for the February 22, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment - Virtual Protocol

4. Reports

A. Superintendent Report

B. COVID-19 Report

C. Directors' Reports

D. Legislative Report

5. Consent Agenda

A. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and AGPAOA RYDER))

B. Approval of Minutes from the January 22, 2022 Saturday Board Retreat

C. Approval of Minutes from the January 25, 2022 Board Work Session

D. Approval of Minutes from the January 25, 2022 Regular Board Meeting

E. Approval of Minutes from the February 8, 2022 Board Work Session

6. Board Discussion

A. Policy No. 1430 - Public Comment

B. Inclusive Spaces - Update

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Enrollment Report - February 2022

C. Monthly Budget Status Report - January 2022

D. Technology Plan Update

8. Presentations

9. Action Items

A. Approval of Policy No. 1430 - Public Comment

B. Approval of Technology Plan 2021-2025

C. Approval of Out of State Travel Request

10. Executive Session

11. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 6:01 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Larson

Director Morris

Director Hoover

Board Directors Absent:

Director Bolerjack

Student Representative Present:

Samuel Fiapito

Student Representative Absent:

Harpneet Kaur

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Duane Meyer

Jennifer Fichamba

Kelly Gifford

Katrice Cyphers

Tenesha Fremstad

Aaron Dragonov

Courtney Martinez

Aracelis Urbina

Debbie Aldous

Paula

Veronica Birdsong

Jonathan Joseph

Kyla Crawford

Angela Meyer

Joe Camacho

A. Gamboa

Abigail Tabason

Phone in Caller

Carrie Marting

Ted Howard

Brad Bjorlo

Jeff Baker

Jennifer Jones

Grace Saturnino

Maggie Shay

Thu Tran

Katarina Krueger

Jenni Standard

Hannah Maestro

Emma Wohl

Laura Lubash

Nancy Kawai

Sharon Moon

Shereese Rhodes

D. Welcome Message

Director Hoover shared the Community Agreements.

Director Hoover acknowledged that these are great agreements, but they are just words on paper until they are put into practice and into action. We missed an opportunity as a Board to put these agreements into practice. Director Hoover read the following statement:

On February 8th, we as a Board were given the opportunity to celebrate the contributions of and uplift black voices, experience, and accomplishment. Unfortunately, this resulted in the reinforcement of white supremacy norms and harm to members of our community, staff, and students. While the responsibility of this harm does not lie fully with me, my action or lack thereof spoke volumes. I missed the opportunity to practice these norms of courageous conversations, to disrupt anti-blackness and I allowed the perpetuation of racial harm. Instead, I just shared my own recognition and stayed silent, one of the most harmful mechanisms of whiteness. For this, I am truly sorry. To the community members who I let down, I am sorry. As a member of the school Board, we have not just a responsibility, but an obligation to recognize the power and privileges that we hold and act in ways, not just in our words but in our actions that actively disrupt and dismantle harmful racial oppression throughout our systems. While I will not always be perfect, I won't always see things due to my own privilege, I commit to doing better, calling out injustices in the moment, not letting those go by, and perpetuate the harm that I know so deeply impacted people on February 8th. I want to work towards our collective power and uplifting the collective power of our BIPOC individuals throughout our diverse community.

Director Larson shared that he agrees with Director Hoover's sentiments and wanted to acknowledge that the Board received a lot of communication regarding the February 8th meeting, and as a Board, we need to have a formal response. One of the ways that this can be done is through a Board Resolution. We would acknowledge that harm has been caused and that some of the things that happened were not consistent with our race and equity policy, which states ensuring each TSD site is welcoming and inclusive of all members. Director Larson recommends that as we go forward that we consider, in response to the community and input received, that we develop a resolution to again acknowledge the harm that was done and that it was not consistent with our policies.

Director Morris shared that she appreciated Director Hoover's words and that she fully supports Director Larson's suggestion in regards to developing a Resolution. Director Morris apologized for anything she may have said or done to anyone that may have offended anyone in any way. That is never our intent.

President Agpaoa Ryder shared something from her heart and what she saw herself falling back into after the hurt happened at the last meeting. She started with the following quote from Arch Bishop Desmond Tutu "Far too often people think of themselves as just individuals, separated from one another, whereas you are connected and what you do affects the whole world. when you do well, it spreads out for the whole of humanity". She shared the following personal experience: Sit down, stay quiet, and don't cause any trouble. At fourteen years old and a sophomore in high school I walked up to the teacher and whispered to them that I did not want to be there and I did not want to complete the assignment. The teacher's response was "well go sit down, stay quiet, and don't cause any trouble". Now the licensed therapist and college professor who is training the next generation of counselors and social workers, I know now that that student was a young person in pain. A young person who could not focus on learning because of much pain in their life. The words I now know as an invitation to help. The fourteen-year-old student learned that having needs was to be silenced. Speaking up was causing trouble and expressing that something was not right or ok and that black or brown students' needs were not valued. They are a problem. Since then, and throughout my career in education and health systems, I have witnessed time and time again where people speak up and alert those with privilege and power a need to improve. That what is happening is wrong and people are harmed and so they are harmed. They are ignored, they are silenced and dismissed by people who want the status quo. I ask each of us, how did you respond? How do you show up each day to identify, acknowledge and work to heal the racial trauma. This is what racial trauma is. Racial trauma occurred every time I walked into that classroom with that teacher because he wanted me to be invisible and silent. In his privilege, he wanted the status quo. He did not want to be uncomfortable and serve all students. He viewed me, not as a worthy, amazing scholar leader in the making. He viewed my needs as a nuisance and wanted to maintain the status quo. It happened until I quit school and left home at the end of the semester. I was not going to stay where I was not treated as if I did not matter. How many thousands of black and brown students have been treated like that and will continue to be harmed because of how people in education cause this trauma. And by not acting on it, continue to perpetuate the trauma. Collegueages are not holding colleagues accountable for the harm done. So the racial trauma continues into my third year, witnessing or experiencing racial trauma again and again. At the last meeting, I was hurt. In hopes that each Board member would be able to understand the impact and anti-black racism caused harm, I made calls to each of my colleagues. Two members on the Board ended that call saying I'm sorry and wanted to know what could be done to heal the anti-black racism and harm caused. Over 90% of the students and families served are BIPOC. How is it representative that 80% of the Board do not have BIPOC identities? In educational leadership, we ought to be creating space for the next generation of leaders. How is it that we're not, as a Board, English Language Learners? How is it that we do not have a community member on our Board who has an immigrant or migrant identity? As a Filipina Mastista mom of Tukwila scholars, I am standing in solidarity with our black scholars, families, staff, and educators. You are deserving of leadership who will demonstrate cultural responsiveness, who will use any power or privilege a leader has to transform the structures in our district that perpetuate harm. You are deserving of the healing and honor of the brilliance that you bring every day to this district. This is the racial equity competency work needed by every director, every administrator, every teacher and staff serving youth, serving colleagues and families in Tukwila. So to every black and scholar of color, family, and staff that has been told by someone in education that you need to sit down, stay silent, and don't cause trouble, or has been traumatized by a teacher or community leader, and for those colleagues and families with identities with privilege in our schools who witness students, families, colleagues who are harmed by being dismissed, ignored and silenced, I center a few quotes from a politician and civil rights advocate Elijah Cummings In honor of Black History Month. "Did we stand on the sidelines and say nothing? Do not be quiet. You are to get up and get into good trouble, necessary trouble. The mission is one that comes out of a vision that was created long, long ago. It is a mission and a vision to empower people, to make people realize that the power is within them, and they too can do the things that they want to do."

E. Land Recognition - Director Morris

Director Morris conducted the Land Recognition.

2. Approval of Agenda

A. Approval of the Agenda for the February 22, 2022 Regular Board Meeting

President Agpaoa Ryder requested an amendment to the agenda. Agenda Items 7.D and 9.B to be tabled until additional Race and Equity work is completed.

Director Larson made a motion to approve the agenda for the February 22, 2022 Regular Board Meeting as amended.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment - Virtual Protocol

President Agpaoa Ryder called for Public Comment.

The following public comments were read.

Brad Bjorlo, Brendan Carpenter, Jessica Crandall, Emily Dejulio, Jennifer Fichamba, Kata Krueger, Julie Lane, Laura Linde, Eryn Pate, Tim Renz, Sean Riley, Michelle Rocket, Matiah Shaman, Maggie Shay, Jenni Standard, Carrie Stradley, Renee Sylvain, Kristin Theobald, Claudi VanCleemput, Lucas Weisbecker, Kari Young, Zachary Lundgren - Foster High School - We, members of the white staff of Foster High School, are writing to demand the immediate resignation of Director Jan Bolerjack. Her comments in regards to celebrating Black excellence at the February 8, 2022 Board meeting make clear that she is unfit to serve in a position that necessitates a deeper understanding of the impacts of white supremacy in our schools and district. We support our Black colleagues, students, and community members who have expressed concern, frustration and hurt due to Bolerjack’s comments. First and foremost, we as white staff recognize our power and privilege in our institutions and school buildings. It should be recognized by white people throughout the district that whiteness carries this privilege. Therefore, it is our responsibility to not only call out racism and racist acts anytime they are present within our community, but to also work to create space in our community and institutions that are deemed safe by our BIPOC students, staff, and community members. On a school board that is majority white, representing the needs of a community that is not, our directors need to be exemplars in this work. Failure from the top can only lead to failure throughout the system. Racism is a consistent and unrelenting issue that many of our students and colleagues in the Tukwila School District experience. The responsibility of calling out racism and racist acts has always fallen on the shoulders of BIPOC staff and students. We as white members of this community must work to understand and recognize this unacceptable truth. There are white folks in this district who refuse to step up and/or are unable to acknowledge the harm that is being done to members of our BIPOC community. They must step down if they are unable to provide true and meaningful co-consipiritorship in supporting BIPOC members of our community when harm is being done. During what was supposed to be a celebration of Black excellence in which directors were honoring outstanding Black contributions in history or in the present, Director Bolerjack showed an inability to center or even acknowledge Black humanity during her comments. To serve in such an important position in a district such as ours and have such a lack of understanding of one’s power and privilege is inexcusable. We hope that Director Bolerjack understands that the only appropriate action now is her resignation from the Tukwila School District Board of Directors. The undersigned members white staff of Foster High School support our colleagues in demanding this resignation for the following reasons:

Director Bolerjack clearly centered herself, her whiteness, and her power during a time that was meant to celebrate Black excellence.
Director Bolerjack’s story included a child, whom she could not recall any information about except that they had “dark, dark skin.” Director Bolerjack speaks only about touching this child’s skin and how it made Director Bolerjack feel as someone who was not in the community with non-white people. This story stripped this child of their humanity and once again centered herself and her whiteness.
Someone who displays the values described above does not have the judgment necessary to safely lead our diverse school district. We will only continue to see harm being done to our BIPOC students and colleagues as long as values such as these persist within the community.

We hope that it is clear to the Board and Director Bolerjack that the best way to respond to this situation and to support the Tukwila community is for Director Bolerjack’s resignation. Our District’s leadership must be able to understand the complexities of privilege and act in ways that reflect this understanding.

Asian American Teachers of Showalter Middle School Race and Equity Team - February is a month to specifically honor the significant yet unsung Black leaders and contributors to our society. Our students and families deserve and need this. To hear School Board Directors Larson, Agpaoa-Ryder and Hoover recognize and share in detail their personal connections to their selected examples of Black Excellence shows they understood the need and call. To hear Director Bolerjack choose not to recognize a Black-figure and instead center themselves, a white person in power, with a personal anecdote of touching an unnamed girl's dark skin and realizing that "we are all the same" as a way to legitimize their refusal to center Blackness, was sickening and harmful. Director Bolerjack's decision and statements reinforce a long history of erasure and silencing of BIPOC identity. This is akin to the All Lives Matter and "I don't see color" narratives that tell BIPOC individuals to hide their identities rather than be proud of them, and to ignore the current and historical realities of being BIPOC in America. At Showalter, staff has engaged in book studies such as How to Be an Anti-Racist by Ibram X. Kendi and Courageous Conversations by Glenn E. Singleton, implementing their recommendations and practices into our professional development and staff meetings. Many of our staff, supported by the district, have attended additional race and equity learning opportunities during the school year. Our superintendent and the chief academic officer wrote district-wide emails encouraging work that centers Blackness during the month of February, even providing resources to use in the classroom. We expect district leaders to, at the very least, be on-par with their staff’s learning and growth, rather than behind, especially if those leaders have participated in race and equity conferences themselves. They should know better, by now. And we who make up Tukwila’s diverse, complex, and constantly evolving community, deserve better. We deserve leaders who consistently demonstrate respect and humility toward our identities and our humanity, and who will learn, adapt, and fight for us. Director Bolerjack holds one of the greatest positions of power in our district, one that impacts the entire Tukwila community. This is an immense responsibility. Our district consists of 86% BIPOC students and 28% BIPOC teachers. We do not trust Director Bolerjack to support us and other BIPOC staff, we do not trust Director Bolerjack to set an example of anti-racist leadership or hold other leaders accountable to combating white supremacy, and most importantly we do not trust Director Bolerjack to serve our students. We must hold our leadership accountable for what they do and what they refuse to do. When we allow behavior like this to continue, other leaders in the district and in the school buildings such as teachers are enabled to continue doing the same harm to our students. Therefore, we believe Director Bolerjack should step down and resign.

Angela Meyer - Cascade View - My name is Angela Meyer and I am the office manager at Cascade View Elementary. I wanted to express my concerns over the comment made by Director Bolerjack at the February 8, 2022 Board meeting. The Tukwila School District is supposed to be one of the most diverse school districts in the nation yet it seems like the racism in this district is getting worse. Over the last 8 ½ years, the district has been found by the Federal Government to have caused racial discrimination; been called out by the NAACP for racist hiring practices and nearly 3 years ago, the board was called out by the students and staff at Foster for ongoing racism and from what I have seen, not much has changed. In fact, I believe the problem is getting worse. I have listened to the recording of the February 8th Board meeting and was incredibly disturbed by the comments made by two members of the Board. Director Larson started by stating anyone that was interested in recognizing someone “appropriate” for Black History Month could. What constitutes being “appropriate” enough to be recognized during Black History Month? Once again, a white person is making the rules and saying, it’s okay to recognize a black person as long as it does not make the white person uncomfortable. I believe Director Larson owes the Board and community an apology. Director Bolerjack needs to be removed from the TSD School Board. In listening to her “recognition”, did she not understand what the assignment was? No. Her 1 minute and 16 second statement spoke volumes. She used her white privilege and sense of white entitlement to further increase the racial division and hurt that is so widespread in the district. One of the bullet points of The Race and Equity Committee’s Mission Statement is to:

Support all members of our Tukwila School District community to hold each other accountable so that we hold students first and meet students where they are

Director Bolerjack needs to be held accountable. Her story was a slap in the face not only to our students and staff but to the community as a whole. Not only did she touch another student without consent, but she had to emphasize that she had “very, very dark skin.” And the reason she touched her? Because she didn’t think she felt the same as she and her other white classmates. She has now said the quiet part out loud and her white privilege was the megaphone. Because of the further harm and trauma her story has caused, she should not be able to retain her position. How will our students, staff and community be able to trust her? How do we know that she will stand up for our BIPOC students, staff, and community against racist actions? The trust has been broken and is beyond repair. If Director Bolerjack will not step down on her own, she must be recalled and replaced. We need a board that represents the community. I believe along with Director Bolerjack, that Director Morris and Director Larson need to step down to allow for new appointments to be made with members of the community that better represent the diversity of the Tukwila School District. Thank you for your time.

Jonathan Joseph, Riley Haggard, Allan Howard II - Tukwila Children's Foundation - In February, we as a community have an opportunity to focus on the importance of Black History and Black culture in the United States. We appreciate the district's efforts to highlight this vital part of American culture that may be overlooked. Leaders like Dr. Martin Luther King Jr., Rosa Parks, Bayard Rustin, Malcolm X, Marsha P Johnson, James Baldwin, Chaka Khan, Colin Kaepernick, and others have challenged systemic oppression to achieve liberty, justice, and equality for all.
Unfortunately, there were recent actions made by the Tukwila School District that did not uphold the values of equality and created harm for our students and families. Some teachers at Showalter Middle School did not participate in events during solidarity week. On February 8, 2022, some comments were made at the school board meeting that propagated racial harm in our community. Although we can understand the intent of these actions, the impact is harmful and destructive. These actions do not align with our community values of inclusion, integrity, service leadership, and togetherness. These actions do not nurture a community where our children and families' needs are met. These actions are indicators of an ongoing culture within the Tukwila School District that continues to fuel implicit bias and racism against our students and families. This must be eliminated now. As one of the most diverse school districts in the nation, we can no longer accept destructive practices that harm our community. It is essential to acknowledge the harm and take actionable steps to heal. We sincerely hope that all Tukwila School District staff, administration, and volunteers do the work in identifying your individual implicit bias. Learn about the historical inequities in our community and how your words and actions can heal or further harm our diverse communities. Apply your knowledge to undoing systemic racial barriers in our community that limit the educational opportunities for our students. Without taking actionable steps, we will not achieve the vision we see for our Tukwila community. To those in our community that were harmed by the actions of the Tukwila School District, we are sorry. These actions do not reflect the values of the community. We can do better, and we will do better. Tukwila leaders have the opportunity to heal with purpose and eliminate racism in all its forms in our school district. We continue to look forward to partnering with you as we serve our diverse community.

4. Reports

A. Superintendent Report

Dr. Herndon reported on several items. Dr. Herndon acknowledged that the ongoing work in the district is multi-faceted. The areas we are talking about tonight, and the areas we have been dealing with the last two (2) years around COVID, and all the areas that preceded COVID, and will happen after COVID. There is always ongoing work personally and professionally. He shared that he looks forward to continuing to do that work with staff and the community. He reported getting out to buildings into the classrooms to see various implementations of some of the increases in communication, PPE, COVID mitigation strategies, etc. It has been a great opportunity to have some informal conversations. Good feedback was received from teachers and noticed students were excited to be in class. Most students and staff try to maintain the mask guidance.

This week is mid-winter break. We have students and staff out through Wednesday. The next break will be in April for Spring Break. This can be a stressful and challenging time. Dr. Herndon reported that he will be attending a conference this weekend, focusing on COVID, and various variants, as well as the implementation of being back in person, school design, technology implementation, etc. He will report out information on the next Superindent Report.

Director Hoover asked how are the staff receiving the communication changes and what has been staff input from the surveys? Dr. Herndon shared that there is positive feedback in the increase in communications, however, we do have some gaps. We will continue to work on those gaps. Overall, staff has noticed the improvement. About 70 staff have been responding to the survey, so about 25%.

B. COVID-19 Report

Dr. Herndon reported on several updates. The biggest update around COIVD-19 is the Governor's announcement regarding the state plan to drop the indoor masking requirement as a state mandate beginning March 21st. It was also mentioned during this announcement that the local health jurisdictions could still maintain that there needs to be mitigation strategies or mandates. Shortly after the Governor's announcement, the King County Department of Health announced that they were not ready to lift the indoor mask mandate at that time. They will continue to look at the trends, data, hospitalizations, etc. With that, we will continue to have conversations with the King County Department of Health. Currently, all masking mandates, social distancing, etc., are in place at this time. King County will update any new guidance by March 6th. Dr. Herndon would like to hold another community listening session with KCDOH and will work to get that scheduled. Masing on buses is still a requirement, as transportation falls under the Federal mandate and will need to continue regardless of the Governor's announcement until the Federal Government releases that mandate.

Our test kits and PPE remain well-stocked. Additionally, data is posted and updated on our website.

Director Hoover asked, now that we are about two weeks post remote learning, quarantine and contact tracing specialists are in place, how is it going, what information do you have around that amount of students that are currently out, and where they are to make sure that they have the information and stuff they need to do their learning at home? Dr. Herndon replied that he does not have the hard numbers at this time, other than what is reported on the website. He can get the information sent to you by the end of the week. The quarantine specialist would be the one to connect to ensure students have the technology, and all the learning tools to continue learning at home. Director Hoover shared that it was concerning that we don't have solidified numbers available as this was a specific ask from the Board at the beginning of January. We wanted a system that ensured that these things were being tracked. What is on the website has nothing to do with if young people are absent if they are getting the instruction. What is on the website is just how many are out. What I would love to see is a direct correlation: these are the students who are out, these are the students who have been contacted and are able to continue their learning, and these students are the ones who are not able to connect, and this is how we are getting them connected to continue learning. I just keep hearing this is what in theory is happening and not concrete information that this is happening.

Director Hoover shared that when the guidance changed around the five-day quarantining, I know I shared some concerns with you about how that guidance changing was the minimum and concerns about how we were going to operationalize that. I have not received answers as to how it was being operationalized except for there were discussions being had about how we could have outdoor lunch. It still has never really gotten answered. I am hopeful that the young people returning back to school on day 6 are not sitting in spaces with other folks. That aside, I think this new mask mandate and the potential for this guidance change is a great opportunity for us to look at not what the guidance says but what our community needs. Director Hoover requested that we use this month to have conversations, not just one listening session with KCDOH, but actually reaching out to staff, students, and parents to what feelings are coming up for them. I have been thinking a lot about this mask thing and I am excited we may be lifting mask mandates and a sign that we are in the endemic stage, we are 80% vaccinated in King County. If we are thinking about mental health, this mask has been a source of comfort and safety for people. If we are not being really responsive in how we are communicating that what and the why, beyond just the guidance changed, we are at herd immunity, what that means, how we got there, and here's why we can really move into this next stage. This would be really valuable and we currently have the time to do this. It would be a huge miss if we just wait until the guidance changes. We need to make sure we are really caring for students' mental health, and not creating more anxiety, etc.

C. Directors' Reports

Jr. Student Representative Samuel Fiapito reported that throughout Black History Month, Foster has done a good job celebrating Black History Month. Every day during student announcements, we honor a person of the day where we honor black leaders who are not very much seen on the media, their careers, etc. Our teachers have also been teaching about black activists and black leaders all around and they have been implementing that within our lesson plans. We have also had a Valentine's Day spirit week, which was last week, which was nice as a lot of people showed school spirit. We also celebrated national counselor's week at school. We had a whole week to plan stuff for our counselors, like coffee, and doughnuts. I hope this can continue. I also think BSU is also planning a big celebration for Black History Month.

Director Hoover reported that she is still doing balancing of learning. She is grateful for the opportunities to engage with students and the community. She reported sitting in Civics classes. The energy and amazing thoughtfulness were so inspiring. the solution-orientated approach was not surprising as our youth are brilliant. I have also been working on doing gender-inclusive spaces in the schools and met with a school advocate on this. As we move this project forward, we have specific goals and one of them is to have students be more involved in this process. She reported that she will be meeting with Foster High School students this week.

Director Morris - No report

Director Larson apologized to Ms. Meyer and the community for the use of the word "appropriate" during the presentation of Black History recognition. It was not my intent to set myself at the harborer of appropriateness for Black History Month. thank you to Ms. Meyer for raising the issue and I apologize for the harm caused by my use of the word appropriate. Director Larson commented that Highline Superintendent wrote a great article about what it was like to be a Superintendent during these challenging times. He recommended that people read this article as it gives an appreciation for what the leadership is going through. He thanked our Administrators for working well together and getting through this challenging time. In addition, one of our community partners, Community In Schools, was awarded a $5.5M grant from the McKenzie Scott Foundation. Congratulation to our partner, Community in Schools. He reported that he will be meeting with the City of Tukwila Engineer Department to discuss the safety work on the 144th Street Bridge as well as Sout 152nd sidewalks. The city did try to get a federal grant to address the issues. They did not receive the grant. As Director Hoover mentioned, I also sat in on a couple of the Civics classes. Some issues brought up were the gender-neutral bathroom, canceling of homecoming, the idea for a new CTE class and music production, an idea to having a universal survey so students, staff and community could provide a continuous stream of feedback to the district and have someone in the district sort out where it needs to go. The other issues of some websites being blocked that students need for some of their work, which is a tricky issue as some sites do need to be blocked. Also, the issue of food, lunch and how that is done, and COVID, masks, testing and flexible scheduling so students can get more time in class or have more time for work. He recommended that we go back t othe students in a month or two with some follow-up as to what we are doing about the issues.

President Agpaoa Ryder shared as a response to students' concerns, issues, and very relevant experiences that students from Foster and Showalter have shared with her during meetings. One of the issues was related to satisfaction with breakfast and lunch. Hot breakfast is running out, lunches are cold and food runs out. Ms. Birdsong is in the process of following up on this concern. Another issue is the racial slurs from other students and adults not responding in an appropriate way, which perpetuates the harm. Students discussed mental health stress, mental health issues, lack of resources, and struggles. In looking for funding, resources, and additional support, Dr. Herndon, the City of Tukwila, and the Department of Health have had an initial meeting. One of the areas for KC Public Health is racism and mental health is a health crisis. Any narrative around COVID is not complete without including racism and mental health and the trauma that has occurred. Director Hoover will be giving an update on inclusive spaces. There has been lots of wisdom from our students. Gender-inclusive spaces need to be all of our buildings for students and staff. She reported on having an opportunity with Supporting Partnerships with Education and Beyond (formerly Somali Parent Education Board). There was a three-day family meet-up of information and learning exchange. There were youth, families, community leaders, and three days of coming together and sharing of experiences. The needs of our families include wanting to have access and be in the schools. There are families that feel excluded and children are being harmed and they can step up and provide what some educators cannot. Families are interested in connecting with each other and sharing with each other, resources, etc.

D. Legislative Report

Director Larson reported that on Monday, the legislative session is coming to an end in the next two (2) weeks. Both the House and Senate have come out with their bills. There will be some more staff for nurses, social workers, counselors, and psychologists. There will be some form of enrollment stabilization. The original idea was to go back to the 2019 enrollment numbers prior to COVID. We probably will not get that. They are discussing maybe 50% of that and the full amount. New bills were added and include:

HB 1153 - Language Access - would require each district to implement a language access program to improve family and community access to district work. This is in line with a lot of our priorities.
HB 2078 - Would provide grants for Outdoor Education programs. This would be targeted at 5th and 6th graders, which would be beneficial for our district. This is currently in both the House and Senate, so it looks like it should come through.

Occasionally in the budget bills, you get a "carve-out" for a specific district. Currently, in the House budget, it looks as though Representative Bergquist was able to include $148,000 for after-school programs for our district. This is not a final budget. There will still need to be a reconciliation of the House and Senate versions of the budget. There are a number of items in the budget bills and hopefully, they will pass. In the Senate, there is a bill Language Assistance Program - Hold Harmless. We receive a lot of dollars for the learning assistance program which is based on the number of students that qualify for free and reduced lunch. This is another one that would do good to keep our numbers at the 19-20 rather than what they are currently proposing.

5. Consent Agenda

A. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and AGPAOA RYDER))

B. Approval of Minutes from the January 22, 2022 Saturday Board Retreat

C. Approval of Minutes from the January 25, 2022 Board Work Session

D. Approval of Minutes from the January 25, 2022 Regular Board Meeting

E. Approval of Minutes from the February 8, 2022 Board Work Session

Director Larson made a motion to approve the Consent Agenda.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Policy No. 1430 - Public Comment

President Agpaoa Ryder provided a brief history/background on the work of this policy.

Director Morris expressed concerns about comments at the board work session. Our work sessions are only an hour-long, would comments be at the end of meetings, if time allows? President Agpaoa Ryder replied yes, at the end of the meeting, if at all. Director Morris expressed concerns with public comments being personal or abusive and the verbiage in the policy and trying to balance it with the freedom of speech. President Agpaoa Ryder shared that the current language was previously in existence. The current verbiage states that the President may terminate a public comment and if a Board member disagrees, then they can speak up and can have a Board vote. Director Larson commented that we can request that people be civil. However, because of the lawsuits, you can't really do anything if people choose not to be civil. President Agpaoa Ryder also shared cultural awareness in communication. Dr. Herndon shared that he spoke with Ms. Chen in regards to the translation services. If a request comes in at Noon on the day of, we may have some challenges in getting an interpreter. Director Morris would like to have a cross-reference to Policy No. 5012 - Civility in the Workplace added to this policy.

B. Inclusive Spaces - Update

Director Hoover shared an update on Gender Inclusive Spaces. She reported that she has been talking with students regarding some of the impacts of non-inclusive spaces, specifically gender-neutral restrooms. After our first meeting, we had a few concrete goals which came from students.

Re-opening the Gender Neutral bathrooms at Foster High School. In October, there was a short time when two (2) restrooms were transformed into gender-neutral restrooms.
Provide a learning and educational opportunity for all staff and students within the building. Create opportunities for students and staff to ask questions.
Meet with decision-makers, Dr. Herndon and Mr. Blanton, so that we can quickly address this issue at Foster High School, and then begin the conversations at other buildings.

Director Hoover mentioned that we do have a Gender Inclusive policy in place; however, in reviewing the current policy there were a couple of items that came to mind:

If the gender-inclusive policy was being implemented in ways that were meaningful, then we would have gender-inclusive spaces and restrooms in our schools right now.
The policy was a copy and paste from the WSSDA model policy. These are just model policies. This needs additional work to make it reflective of our district. This includes intentional thought, and conversations with students, staff, and the community.

Moving forward, she shared that the plan will be working with students, staff, and the community to review the policy and make changes that will represent Tukwila. We also want to work on a well-rounded procedure. The first step is meeting with Dr. Herndon, then scheduling several listening sessions for input. These include staff sessions, students sessions at all schools, and community sessions. By April, the hope is to bring a new updated policy to the Board for review. The goal is to make sure that students, staff, and community members feel safe where they work and live.

Director Larson mentioned Procedure 3211 - Transgender Students as a reference/starting point.

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Enrollment Report - February 2022

C. Monthly Budget Status Report - January 2022

Director Larson asked for clarification on Appendix A and the breakdown of the ESSER dollars. Are these ESSER dollars that we have remaining or are they ESSER dollars that have been spent? Ms. Birdsong shared that the spreadsheet shows what we have spent this year. Going to the next section, it shows what we have encumbered. Director Larson is trying to see what we have available? What do we have left? Ms. Birdsong shared that we have close to $91,000 left before it is fully expended. Director Larson would like that information included in future reports.

Director Larson commented that this document shows that we have Technology encumbered for ESSER III dollars in the amount of $217,000. Do you know what this technology is? Ms. Birdsong replied that she would need to double-check, but believes it is for more devices. Director Larson commented that there is a huge need for technology upgrades, and we need to take advantage of this opportunity.

D. Technology Plan Update

This item was tabled to a future meeting.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Policy No. 1430 - Public Comment

Director Larson made a motion to approve Policy No. 1430 - Student and Community Participation at a Board Meeting with the following amendments:

Include Cross Reference to Policy 5012 - Civility in the Workplace
Extending the Translation request to 24 hours before the meeting instead of Noon on the day of the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Technology Plan 2021-2025

This item was tabled to a future meeting.

C. Approval of Out of State Travel Request

Director Hoover made a motion to approve the Out of State Travel Request.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson requested an update from the conference and to share what was learned.

10. Executive Session

There was no Executive Session.

11. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the meeting at 8:35 p.m.

February 19, 2022

Recording

Agenda

Saturday, February 19, 2022

Special Saturday Board Meeting -Virtual via Zoom & Phone (9:00 a.m.)

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Discussion Items

A. Strategic Planning and Review

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 9:01 a.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

Director Hoover - Excused

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

John Steach

Ted Howard

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. Strategic Planning

Mr. Steach reviewed the current strategic plan document with the Board (attached).

Several pieces of the CEE plan were discussed:

Mission Statement
Belief Statements
What is the Why? - Maslow's Hierarchy of Needs as related to students and ASCE Whole Child Initiative
Data - Demographic, Perceptual, Contextual, Academic
Community Voice - community partners, parents, guardians, families, graduates, students, teachers, classified staff, administrators. Change to Community Partners and Educational Partners for two of the focus groups.
Timeline for Focus Groups - Completion by April 15th.
Linguistic accessibility
Childcare accessibility

Data:

WaKIDS
SBA - 4th Grade Reading, 8th Grade Math
Interim/Benchmark assessment
English Language Learner Progress
Dual Credit Attainment
CTE/Career Pathways
Graduation Rates

We need to make sure we are also looking at Social/Emotional Health including:

Discipline Data
Arts/Enrichment Completion - Equitable Access
EES Student SEL

In addition, District Culture & Contextual Data including:

Attendance Data
EES Staff/Student/Parent Surveys
Community Involvement
Data Disaggregation/Equity

The Board would like to move forward with input from focus groups on the current district Mission, Vision and Goals.

Targeting a June approval date of the final strategic plan, along with a timeline of communicating the strategic plan, goals, mission, etc. to staff, students and community members.

4. Adjourn

A. Adjourn

President Agpaoa Ryder adjourned the meeting at 10:43 a.m.

February 8, 2022

Recording

Agenda

Tuesday, February 8, 2022

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur and Samuel Fiapito
************************************************************************************************************

1. Call to Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message

E. Land Recognition - Director Larson

2. Approval of Agenda

A. Approval of the Agenda for the February 8, 2022 Regular Board Meeting

3. Board Certified Teachers Recognition

A. Board Certified Teachers Recognition

4. Public Comment

A. Public Comment - Virtual Protocol

5. Reports

A. Race & Equity Update

B. COVID-19 Update

C. Legislative Update

6. Consent Agenda

A. Approval of Minutes from the January 11, 2022 Regular Board Meeting

B. Approval of Minutes from the January 14, 2022 Emergency Board Meeting

C. Approval of Minutes from the January 19, 2022 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK)

7. Board Discussion

A. Policy 1430 - Audience Participation - Update and Review

8. Questions Only - Presentations

A. Dual Language and ELL Update

B. SBAC Scores - Report & Analysis - Gaps, Growth, Proficiency

9. Presentations

10. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Policies 2402- 2409

11. Executive Session

A. Executive Session - To review the performance of a public employee per RCW 42.30.110(g)

12. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 6:30 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Morris

Director Bolerjack

Director Larson

Director Hoover

Board Directors Absent:

None

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Bev Miller

Susie Kelly

Constance Thomas

Duane Meyer

Julie Trace

Kimberly

Kelly Gifford

Hani Nur

Liliu Aleaga

Tenesha Fremstad

Courtney Martinez

Carlin Salisbury

Hannah Maestro

Veronica Birdsong

Jonathan Joseph

Jen Gaul

Jeff Baker

Carrie Marting

Kelly Garrett

Stephanie Chen

Gridiron RR

Fire Tablet

Guest

Jennifer Jones

Liliana Cardenas

Ted Howard

Grace S

Abigail Tabason

Aaron Draganov

Veronica Birdsong

D. Welcome Message

Director Larson conducted the welcome message.

Director Larson invited interested Board Directors to recognize someone appropriate in honor of Black History Month.

Director Larson recognized Katherine Johnson, who was a Mathematician for NASA and responsible for ensuring that the astronauts returned home safely.

Director Morris recognized De'Sean Quinn for his dedication to our community and leadership.

Director Bolerjack shared a personal experience.

Director Hoover recognized Mamie Till Mobley for her bravery, resistance and resilience while seeking justice for her murdered son Emmett Till. She also recognized Billie Holliday for her incredible resistance and not backing down to those who wished to silence her voice. Both Mamie Till Mobley and Billie Holiday spoke and sang about the truth of the black experience. In addition, she recognized Prentis Hemphill who is a teacher and embodiment coach. She admires their commitment to racial healing. They work to really disrupt the complacency and comfort of mainstream healing and therapeutic models and instead infuse what we know of justice, repair and accountability into our deepest work of transformation. She also recognized Stacey Abrams, a politician, lawyer, author and advocate for voting rights.

President Agpaoa Ryder recognized U.S. Senator Rosa Franklin who worked tirelessly to provide health equity and access to Washingtonians. She also recognized Senator T'Wina Nobles who was elected last year and is the first black Senator in a decade to serve.

E. Land Recognition - Director Larson

Director Larson conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the February 8, 2022 Regular Board Meeting

Director Larson made a motion to approve the agenda for the February 8, 2022 Regular Board Meeting.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Board Certified Teachers Recognition

A. Board Certified Teachers Recognition

Tenesha Fremstad, Principal, Cascade View, acknowledged and recognized Carlin Salisbury for her National Board Certification.

4. Public Comment

A. Public Comment - Virtual Protocol

President Agpaoa Ryder called for Public Comments.

There were no public comments.

5. Reports

A. Race & Equity Update

Dr. Herndon provided an update on several items. He recently met with the Honorable Leader of the Duwamish Tribe, Cecile Hanson. She looks forward to a time when COVID is gone and students can come back to the longhouse in person. She is looking forward to being engaged with students again. Ms. Thomas, Thorndyke Elementary Principal, provided additional information. Ms. Hani Nur will also present on the plan for updating the school mascot. Our current plan is to create an ad hoc committee, consisting of students for input and feedback on a new mascot name. Ms. Nur shared that as part of race and equity, we will be reaching out to the community for input. The committee will have their first meeting in March. Each class can submit a mascot for the committee to review. Once each class has submitted their ideas, the committee will select three (3) and each student will vote on the final selection. Additionally, Ms. Nur and Ms. Thomas, along with the Race & Equity committee have reached out to the Duwamish Tribe, as well as the Muckleshoot Tribe. At this time, we have not received a response. Director Hoover asked how this is being communicated out to the community and how are people able to show interest in joining this committee? Ms. Thomas replied that this information will go out to families next week via newsletters as well as posted on the website and social media.

Dr. Herndon provided an update on the SRO process. We are re-engaging with the University of WA for our SRO process with student listening sessions. We will be working with an outside facilitator. At this time, this will most likely occur after school. Currently looking at the PAC for these sessions. Director Hoover commented that the listening sessions are directed at the secondary students and asked if an elementary student wished to participate, would they be able to do so? Dr. Herndon shared that we would make all students aware of this opportunity.

B. COVID-19 Update

Dr. Herndon provided a quick update. He attended the State Superintendent's monthly COVID webinar. At this time, there have been no additional updates or any major shifts. We have received more masks and are available at each building. We also have three (3) different types of tests and are prepared for any staff or students who wish to take a test.

Ms. Maestro shared that we have been able to train the new contract tracers and quarantine specialists. We are very happy to have them on board. We were seeing lots of cases, but it seems that the quarantine and isolation guidelines are working and it appears that the holiday surge is over. we do have three (3) different types of rapid tests and one (1) PCR test. We are currently working with our third-party communication specialists on templates for both phone and letters. In addition, our next vaccine clinic will be held tomorrow from 3 p.m. to 6 p.m. President Agpaoa Ryder asked if there has been any feedback from parents, staff or families regarding improved communication? Dr. Herndon shared that with the communication increase, we have received some positive comments and feedback.

C. Legislative Update

Director Larson provided several updates. This week in National School Counselors Week. Director Larson acknowledge and thanked our counselors. There is still funding on the books to add a .5 counselor beginning in 2023. This would be for high-poverty schools. Hopefully, this will be a permanent item. Several bills have not made it through the policy committees and will not pass this session. HB 1664 and SB 5595 are still on the table for approval. Both bills address adding more nurses, social workers, counselors, and psychologists. SB 5793 is a new bill and is still on the table for approval. If passed, it would allow school districts to provide stipends to low-income community members to participate in boards and committees.

6. Consent Agenda

A. Approval of Minutes from the January 11, 2022 Regular Board Meeting

B. Approval of Minutes from the January 14, 2022 Emergency Board Meeting

C. Approval of Minutes from the January 19, 2022 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and BOLERJACK)

Director Larson made a motion to approve the Consent Agenda.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. Policy 1430 - Audience Participation - Update and Review

Director Hoover provided some background information. As part of equity and inclusion, we are going through our policies for review and updates to support our district direction. The current suggested updates would provide various ways to have the community participate and provide feedback to the Board via public comment.

Updates to the policy include:

Student and Community focus
Translation services for public comment
Ability to ask a question during the meeting. All questions are recorded and provided to the Board for follow-up.
Public comment at Board Work Sessions

The Board requested the current policy showing the tracked changes. President Agpaoa Ryder suggested that the Board directors continue to gather community input and feedback. There will be one additional review at the next Board meeting. If there are no additional changes, then will move the policy forward for approval.

8. Questions Only - Presentations

A. Dual Language and ELL Update

Director Larson requested a copy of the iReady report from CEE.

B. SBAC Scores - Report & Analysis - Gaps, Growth, Proficiency

9. Presentations

There were no items for presentation.

10. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Policies 2402- 2409

Director Bolerjack made a motion to approve Policies 2402 - 2409.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Executive Session

President Agpaoa Ryder recessed the regular meeting to Executive session at 7:33 p.m. for approximately 45 minutes to review the performance of a public employee per RCW 42.30.110(g).

A. Executive Session - To review the performance of a public employee per RCW 42.30.110(g)

President Agpaoa Ryder called the meeting back to regular session at 8:15 p.m. There was no action.

President Agpaoa Ryder called Roll Call.

Board Directos Present:

President Agpaoa Ryder

Director Bolejack

Director Larson

Director Morris

Director Hoover

Board Directors Absent:

None

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the meeting at 8:15 p.m.

January 25, 2022

Board Work Session

Board Recording

Agenda

Tuesday, January 25, 2022

Board Work Session via Zoom Meeting and Phone (5:00 p.m.)

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Board Budget Priorities - 22-23

3. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 5:01 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Morris

Director Bolerjack

Director Larson

Director Hoover

Board Directors Absent:

None

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Aaron Draganov

Veronica Birdsong

Jennifer Jones

2. Presentations

A. Board Budget Priorities - 22-23

Veronica Birdsong, Chief Financial Officer began the discussion with a quick overview of the 21-22 priorities.

Ms. Birdsong commented that Osprey Camp funding may be repurposed. Ms. Chen is working with the team to repurpose this event. This is due to COVID and keeping the health and safety of students in mind.

Osprey camp dollars may be repurposed. Ms. Chen is working with the team to repurpose this event. This is due to covid and keeping health and safety in mind.

Board Priorities document:

Change title to include Budget Priorities

Suggestion to remove the subset goals

Community input on this overall process and document

Remove language that exists under each bullet point. This will allow for a more open discussion.

Goal #1 -

Staff Appreciation - remove the word "event".
2nd bullet point - needs to change to be more inclusive - what ways can we do that.. besides website/social media and word of mouth. Parent network? PTA? Translation, translators, is the community getting their needs met? Power needs to be shared. Partnering with Community Based Organizations, Parent Network, etc.
Translation services, communication with community and families beyond the website/social media and word of mouth.
Board requested community input on this overall process
Transparent clear communication

Goal #2 -

2nd bullet point - Creative Learning Labs - remove from list as this has been accomplished
3rd bullet point - Academic Acceleration Program - This has not been accomplished. This needs to remain a priority as recent data show that approximately 60% of our students are 2 or more grade levels behind. Suggestion to remove this from budget priorities. Further discussion is warranted.
10th bullet point - Pre-K - elementary schools - Need to add the wording "quality"
11th bullet point - Community Liaison - We have added an additional liasion. We still need to review to see if this needs to remain a priority.
Add: Expand and support our CTE programs
4th bullet point - Summer school - this one should remain
5th bullet point - Increase collaboration with community and faith-based organizations - There is not a budget attached to this. This should be a goal, not a budget priority.
6th bullet point - Establish and maintain community partnerships/relationships and increased communication - There is no budget attached to this. This should be a goal, not a budget priority unless we want to use a budget attached to it.
7th bullet point - Social and Emotional Learning support for staff and students - Suggestions to have this remain as a budget priority as well as removed as a budget priority. Further discussion is warranted.
13th bullet point Increase support for the Arts - this should remain as a budget priority

Director Morris asked what has been done to increase support for the Arts? Ms. Birdsong shared that we are conducting a program analysis to see where we are, and where we need to go. Teachers and principals have been included in this conversation. Director Morris asked if a Board Director could attend as an observer? Ms. Birdsong replied that Board Directors are welcome.

Goal #3

2nd bullet point - Financial Stability - Update the dates for the "ending fund balance". In addition, reference the policy for "ending fund balance" which is currently 6%. Keep Utilize all available funds effectively for the benefit of our students, e.g. no givebacks or money left on the table.
1st bullet point - Communications - Create more specific language, i.e. what are our priorities? What methods are we using for communications? Add "improving communication structures that are responsive.
4th bullet point - School lunch nutritional standards - Remove as a priority as there is no danger of standards being cut at the federal level. Our Food Services Director always meets or exceeds the federal lunch standards
3rd bullet point - Safety Issues - Add PPE as we may need to have additional masks, etc. as next year progresses.
Add Staffing under the Safety Issues bullet point - "ensure staffing levels are there to provide safety for students and staff
Add R&E PD under the Safety Issues bullet point - capacity building, leadership development, and opportunity for families to be a part of leadership.
Add Mental Health under Safety Issues - framed as health and safety

Goal #4

Update on where we are for hiring a workforce reflective of our community
Working relationship with historically black colleges

President Agpaoa Ryder requested an update on where are we on this, what has been the improvements, and what are the outcomes. In addition, data on the BIPOC staff that have been hired and the retention of BIPOC staff. Director Larson requested information as to why we haven't continued to work with the Martinez Group.

Dr. Herndon shared that moving forward, an update would be provided that will include responses to the questions asked tonight, as well as budget numbers associated with items on this document.

President Agpaoa Ryder recommended that after the Board's initial input, the community has the opportunity to comment and provide feedback before additional Board review and approval. Recommendation to show "edits/modifications" to document via strikethrough text, and allow the community to see edits and updates so there is a clear picture.

Director Morris requested that the updated bullets and the questions posed by the Board is summarized and sent to the Board for review and follow-up.

The Board Philosophy document will need to be reviewed at another meeting.

3. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Board Work Session.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the work session at 6:03 p.m.

Regular Board Meeting

Board Recording

Agenda

Tuesday, January 25, 2022

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur and Samuel Fiapito
********************************************************************************
1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message

E. Land Recognition

2. Approval of Agenda

A. Approval of the Agenda for the January 25, 2022 Regular Board Meeting

3. Public Comment

A. Public Comment - Virtual Protocol

4. Reports

A. Superintendent Report

B. COVID-19 Report

C. Directors' Reports

D. Legislative Report

5. Consent Agenda

A. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON)

6. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Enrollment Report - December 2021 and January 2022

C. Monthly Budget Status Report - November and December 2021

7. Presentations

8. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Overnight Field Trip - 2022 WIAA State Cheerleading Championships

C. Approval of Board Policies No. 2402 -2409

9. Recognition

A. Board Recognition

10. Executive Session

A. Executive Session - To review the performance of a public employee per RCW 42.30.110(g)

11. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 6:30 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

Director Bolerjack

President Agpaoa Ryder

Director Morris

Director Larson

Director Hoover

Board Directors Absent:

None

Student Representatives Present:

Samuel Fiapito

Student representative Absent:

Harpneet Kaur

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Courtney Martinez

Veronica Birdsong

Duane Meyer

Lisa Ring

A. Gamboa

Terra Dupont

Ellen Gengler

Joe Camacho

Megan Johnson

Jennifer Jones

Jonathan Joseph

Debbie Aldous

Jamie Lane

Aaron Draganov

Carrie Marting

Julie Trae

Kimberly

Robin

Ted Howard

Stephanie Chen

Jeff Baker

Jeannette

Abigail Tabason

Hannah Maestro

Marshall

Grace Saturninno

Sue Lane

Susie Kelly

Kristen Theobald

Andy Giron

Trevor Watt

Graciela Lee

D. Welcome Message

Director Bolerjack conducted the welcome message.

Director Bolerjack invited the Board to say a word of appreciation or gratitude for something you have seen in the district, in the school or in your own life.

Director Bolerjack expressed gratitude and appreciation for Cascade View and the staff preparing students to learn remotely.

Director Hoover expressed appreciation for President Agpaoa Ryder for guidance and support in navigating all of the systems and processes as a new Board Director and thanked Director Larson for providing history and background around various topics. Director Hoover also thanked Ms. Martinez for being a voice for students and the community. Director Hoover acknowledged and thanked staff and community who showed up and did the hard work for our students, and who shared their public comments.

Director Larson acknowledged that everyone is going through a challenging time right now, which requires everyone to pull together. He thanked all the staff, families, students, community organizations as well as the state and legislature who sent additional funding for their support, help, and work during this difficult time.

Director Morris expressed appreciation and respect for all members of the district. It is because of your integrity and never-ending dedication that students and staff and community have been able to persevere during this difficult time. You have and continue to make a positive impact in our district for our students and our community. You are truly respected, appreciated and valued. Thank you for all you do.

President Agpaoa Ryder acknowledged the community, specifically, people who are tired, feeling exhausted and lots of stress and unappreciated. You are important and it is because of you, we are able to gather and serve students, staff, and colleagues each and every day. You are valued!

E. Land Recognition

Director Larson conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the January 25, 2022 Regular Board Meeting

President Agpaoa Ryder made a motion to approve the agenda for the January 25, 2022 Regular Board Meeting with the following amendment: Table Agenda Item 8.C to the February 8, 2022 Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment - Virtual Protocol

President Agpaoa Ryder called for Public Comment.

There were no public comments.

4. Reports

A. Superintendent Report

Dr. Herndon reported on several items. A weekly communications update will be sent out every Friday to keep the community, staff, families, and students up to date on current District activities. We are in the process of scheduling the SRO student listening session. Family nights are back. The first one we held last week was excellent and provided vital feedback. We plan to hold family nights once a month. He thanked the staff at all levels for making sure our students' needs were met with technology, meals, transportation, etc.

Director Hoover asked if we had heard any additional information regarding students not getting technology? Are all of our students feeling supported with any technology issues? Dr. Herndon shared that he spoke with Mr. Baker and he shared that he had not received any additional reports of students unable to connect. We will continue to follow up on this.

B. COVID-19 Report

Dr. Herndon reported on several items. Currently, we have over 6,000 rapid tests on hand. This allows us an opportunity to respond to any symptomatic student or staff as needed. We did receive a notification from the Department of Health and OSPI. Originally when Governor Inslee announced the availability of 1 million tests, there are over 1 million public school students in the state of Washington. This means one test per student. There are a couple of ways in which more than one test per student may play out, i.e. athletic students testing three times a week. In January, as Omicron continued to rise, there was significant demand for tests. The Department of Health was not able to meet the demands and the communication recently received stated that the Department of Health canceled all of the orders received. They are now coordinating test orders through the nine (9) PSESD's throughout the state. We were able to pick up 6,500 test kits through our PSESD. This is a significant amount of tests for our district and should meet our needs for a while. In addition, we are hosting a rapid test event this Friday. This would be open to all students and staff who would like to get tested. It appears that the demand for testing is starting to decrease and slow down. As far as our PPE for tests, I am confident that we will be able to meet the demands as needed.

Additionally, we have distributed thousands of KN 95 masks to students and staff. We also received approximately 1,000 N95 masks. As for child-size N95 masks, it does not appear that they are available or FDA approved. We do have smaller-sized masks for students, but they are not N95 masks. We are working on finalizing a listening session with the City of Tukwila and the Department of Health. Communication will be sent out once the details are finalized.

Ms. Maestro, District Nurse reported on additional updates. The Department of Health has released an updated COVID decision tree. This will provide guidance on quarantining, isolation, etc. It is available in 25 languages. Additionally, we are in the process of creating contact tracing guideline document. this will be beneficial for staff and families who would like to be more familiar with the process.

Dr. Herndon provided an update on staffing. Through an agency, we have confirmed three )3) contact tracers. We are hoping to confirm two (2) additional contact tracers by tomorrow. They will be hired through the end of the school year. We are also working on filling the open quarantine specialists positions as soon as possible.

Director Morris asked if we will be going virtual or in-person learning next week and when families will be notified of the decision? Dr. Herndon replied that the decision would depend on enough masks, tests, and needed staffing, i.e. quarantine specialists, subs, contact tracers. In addition, we need to review positive case data for Tukwila and see a downward trend. Once that information is received and reviewed a decision will be made and communicated to families by Friday.

Director Bolerjack asked if a survey went out to staff? Dr. Herndon shared that a survey did go out via email and we received feedback on various items. We will be addressing those concerns as part of the weekly communication.

Director Hoover commented she was glad to hear that we seem to have a surplus of test kits. What is the tipping point for test kits before we are considered "low" on those supplies? Dr. Herndon shared that 600 tests kits would be the minimum amount needed for a week. We want to keep our supply fully stocked and will continue to monitor.

Director Hoover asked would it be valuable to provide information on how to care for and clean masks and verbiage on how many times a mask can be worn? Also, how many people have received N95 mask fittings? Dr. Herndon replied that we have several training sessions scheduled and all of the appointments for tomorrow are filled.

Director Hoover asked if other partnerships have been sought out for hosting a vaccine clinic? Dr. Herndon shared that Mr. Draganov would follow up with the Board. In addition, we are working with the City of Tukwila, which has several vaccination clinics scheduled. We will be sharing the communication with our students and families.

Director Hoover asked what is the process for promoting the quarantine specialists positions? Is there any way we can boost those? Dr. Herndon will follow up with Mr. Draganov on the hiring and advertising process. Director Hoover asked how will staff know who to contact, and how to reach out to the contact tracers? What communication will be going out to staff? Dr. Herndon shared that Ms. Jones will be connecting with staff.

Director Hoover how are we ensuring that young people are wearing the appropriately sized masks? Dr. Herndon shared that we will be reviewing the updated guidelines and we will look at how we can support students in each building with proper fitting PPE.

President Agpaoa Ryder asked how does an exposure gets communicated to staff, families, and how often, daily, weekly, etc.? Dr. Herndon shared that by having a dedicated staff member, the communication on contact tracing should improve significantly. President Agpaoa Ryder asked how will we make sure that communication will be clear enough so that all staff are on board and feel confident that they have the information they need to feel safe? Dr. Herndon shared that the written communication is ready, however, the building administrators should review the communication and feedback on the best way to reach their staff.

C. Directors' Reports

Sam Fiapito, Jr. Student Representative reported that he is happy with everything the district is doing to go back to in-person learning. I feel like everything is going well. I just want the information as to if we are staying remote or going online to be communicated to families as soon as possible so they can plan.

Director Bolerjack reported it has been a busy time. Students and staff are feeling fatigued and mental anguish. She visited Cascade View and Foster High School and appreciates the depth that everyone is working and understands the fatigue and anguish everyone is feeling. She reported on attending the listening sessions. Families are worried about their young children not being in school, and how learning remotely at home is very difficult for them. She reported that she attended the Steering Committee. there was a lot of excellent information and walked away from the meeting with more connection and understanding of students and their needs including more support for mental health, more understanding, and compassion. Expressing more gratitude and appreciation for staff.

Director Morris reported that she was able to touch base with several CTE instructors. Any Board director who has the opportunity to visit a class needs to visit. We need to find a way to advertise these classes more.

President Agpaoa Ryder reported on visiting with Foster High School seniors as part of their civil classes. The students sent the Board letters with their ideas, experiences and advocated for requests mentioned in the letters. The Tukwila Children's Foundation and Snack Pack responded quickly when schools went to remote learning. Snack packs go home with the student on Fridays, but with the donations received, they were able to send five meals home with each student. President Agpaoa Ryder referenced her written report (attached) for Mental Health resources available for anyone who may need them. In times of crisis, we can often time regress as part of a defense mechanism. We need to be aware of this and need to love and care for each other.

Director Larson reported on several items. He visited the Advance Biotechnology class at Foster High School. One item that came up was an opportunity for a small business. What are the legal and financial ramifications and do we have the structure in place for this? Dr. Herndon shared that he is looking into that and will provide information at a later time. He commented that we need to include a couple of indicators in our strategic plan which show what percentage of our students are getting that early learning experience. If we can show that students who receive early learning opportunities have a high success rate we would be able to advocate for additional funding at the legislative level.

Director Hoover reported that her goal for the first few months was to lay a foundation and get familiar with the lay of the land. She shared that she has attended the Steering Committee and the Race and Equity committees at Showalter Middle School and Thorndyke Elementary School. She expressed appreciation and thankfulness for being a part of the committee and connecting, learning, and meeting all of the staff at each school. She shared the collaborative effort on the public comment policy. Part of the process will be having a community listening session, which should be scheduled soon. She shared that she had the opportunity to work with students at Foster High School on a podcast project. Very grateful to be a part of this project and listen to the wisdom of our students.

D. Legislative Report

Director Larson reported on several legislative items (report attached). Through WSSDA, we have an opportunity to meet with our legislators to discuss issues that have surfaced state-wide, which include staffing allocations, specifically social workers, counselors, etc., budget stability and transportation, specifically for special education students and students experiencing homelessness. If you are interested in attending, via zoom, please connect with Director Larson. He shared that he is part of the WSSDA Legislative Committee. It is a lot of work, but it also allows for connections into the legislative process. He shared that he has been researching an issue on CTE funding formulas. The allocation to districts for nurses, counselors social workers, and psychologists for students who are taking CTE courses, is less for than other CTE classes. The reason for this is that it is written that way in the budget. He shared that he has been working on this issue and will provide updates. Director Larson commented on SB 5335 related to asynchronous learning. This was a bill that was brought forward to the legislators by students. This bill calls for districts to be able to have up to 20% of hours be asynchronous. This bill has not been completely vetted yet and may not pass this session. HB 1664 and SB 5595 are of particular interest as both relate to funding for more nurses, social workers, counselors, and psychologists along with smaller class sizes. Both of these bills lack the equity component. This year, there have been a significant amount of requests for more nurses, so that may be something that is considered.

HB 1807and HB 1886 are related to Critical Race Theory and specifics as to what is taught in Civics class. SB5734 is a nod towards trying to get more mental health into the curriculum. This bill would change graduation requirements for Health and Fitness from 0.5 Health and 1.5 Fitness to 1.0 Health and 1.0 Fitness beginning with the class of 2026. This bill was brought forward by students in Lake Washington School District. HB 2078 would provide funding for outdoor schools for 5ht and 6th graders. HB 1153 - language access. We are most likely ahead of the curve on this, but more focus and funding would be beneficial for students.

5. Consent Agenda

A. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and LARSON)

Director Hoover made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Enrollment Report - December 2021 and January 2022

C. Monthly Budget Status Report - November and December 2021

7. Presentations

There were no presentations.

8. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson welcomed our new Athletics Director, who is a former graduate of Foster High School.

B. Approval of Overnight Field Trip - 2022 WIAA State Cheerleading Championships

Director Larson made a motion to approve the Overnight Field Trip - 022 WIAA State Cheerleading Championships.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson asked for clarification on the budget number. Ms. Birdsong replied that this was funded out of the General Fund - Athletics Budget.

Director Bolerjack expressed her concerns regarding the overnight field trip, specifically student safety during this time of Covid. Dr. Herndon shared that the students were being tested three (3) times each week, wearing masks when not competing, and following all other health and safety guidance.

Student Representative Fiapito shared that the cheer team has worked very hard, practicing every day, and qualified for this event. We should continue testing and make sure to wear masks within the mask mandate.

Director Hoover agreed with all the information shared. In addition, she wanted to know what the plan was if there was a positive case, what are the protocols and how would the student be cared for during this time? What is the plan to get students home? Dr. Herndon shared that we would coordinate other transportation so all students could get home safely. Additionally, the state championships usually have medical personnel in attendance, as well as local physicians and hospital access.

C. Approval of Board Policies No. 2402 -2409

This was tabled to the February 8, 2022 Board Meeting.

9. Recognition

A. Board of Directors Recognition

Dr. Herndon acknowledged the excellent work of the Board. Each Board Director puts students and staff first in all of their decisions for the district. Under their leadership, we have made significant progress in our district and looking forward to continuing our work.

10. Executive Session

President Agpaoa Ryder recessed the regular meeting to Executive session at 8:21 p.m. for approximately 60 minutes to review the performance of a public employee per RCW 42.30.110(g).

A. Executive Session - To review the performance of a public employee per RCW 42.30.110(g)

President Agpaoa Ryder called the meeting back to regular session at 9:30 p.m. There was no action.

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Bolejack

Director Larson

Director Morris

Director Hoover

Board Director Absent:

None

11. Adjourn

A. Adjourn

Director Hoover made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the meeting at 9:31 p.m.

January 22, 2022

Recording

Agenda

Saturday, January 22, 2022

Board Retreat Virtual via Zoom & Phone (9:00 a.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur and Samuel Fiapito
********************************************************************************1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion Items

A. Transformational Partnerships Framework - Review and Regrounding

B. Community Agreement as a Governance Team

C. Operating Principles

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 9:00 a.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Larson

Director Morris

Director Bolejrack

Director Hoover

Board Direcctors Absent:

None

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Amy Cast, WSSDA

Matthew Gulbranson, PSESD

Eileen Yoshino, PSESD

2. Action Item

A. Approval of Agenda

Director Morris made a motion for approval of the January 22, 2022 Special Saturday Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. Transformational Partnerships Framework - Review and Regrounding

Ms. Yoshino reviewed the Transformational Partnerships Framework presentation (attached) as part of the continuing conversation and training on Race and Equity training with the Board of Directors.

B. Community Agreement as a Governance Team

Benefits of having Community Agreements

Allow for a growth mindset
Allow for authenticity
Create a climate of belonging
Model behavior
Simplify behavior
build trust
Create a brave space
Help avoid embarrassing situations

C. Operating Principles

Amy Cast, WSSDA led the Board in a discussion in collaboration within the Board. The Board of Directors listed the following for working together as a Board:

Feeling empowered
Shared vision
Unique lens of each individual
A space and time to come together to get to know each other - public meeting
Transformation of regular board meeting - circle, list of items that will be shared, history, family, etc.
Working together as a team and weaving that into board practices

Top 10 Actions Boards can take and how they do the work:

Through policies and actions, communicate high expectations for all students
Trat all individuals, including fellow board members, staff, students, and community members, with respect
Foster a culture of collaboration around the shared purpose of improving student achievement
Through policies and actions expresses our belief that all students can learn
Together with the Superintendent, share responsibility for the orientation of new board members and forming a new inclusive team.
Policy ensure students receive the curriculum, support, and supplemental materials necessary for high achievement
Commit to a clear and share purpose
Honor the roles and responsibilities of the superintendent
Regularly monitor the budget and fiscal status of the district
Base its decision on what is best for students' success

The "how" is through community agreements or group norms. This is used to support the work.

Aspects to practice/work on as a board:

Right to comfort
worship of the written word, to help improve communication
Power sharing
Collaboration, inclusiveness
Improve responsiveness
Make sure community input is heard before making decisions

Habits of successful groups:

Openness to the evolution of an endpoint, not knowing the end before you start
Mutal respect, validating and appreciating others' experiences and insights
Sharing information with all members, avoiding withholding information
Listening deeply for understanding
Build and maintain transformational relationships for each other
Practice Courageous Conversations around Race - Achieving Racial Equity in Education (Glenn Singleton) 4 agreements (welcome discomfort)
Acknowledge intent versus impact
Practicing mutual and shared accountability and work (power sharing)
Support each other, pick each other up
Acknowledge when we are feeling vulnerable and support each other with structures and conversations
Reframe with each other i.e. being mindful of the difference between individual and institutional racism

"I'm hearing concerns, what might everyone be thinking?"

Allowing people to pass and ask for more time on thought
Allowing colleagues to share how the silence is/might be impacting the process/conversation (be transparent about your process).
"I hear you, but I need a minute to process"
Ask yourself Wait: "Why am I talking?" or Waint: "Why am I not talking?"
"What else might we need to process this question?"
"What I heard you say...Is that what you meant?"

Do a pulse check, acknowledge that we are feeling (fill in the blank), and allow a way to pause, come back.

4. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the Special Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried

President Agpaoa Ryder adjourned the meeting at 12.00 p.m.

January 19, 2022

Recording

Agenda

Wednesday, January 19, 2022

Special Board Meeting - Virtual via Zoom & Phone (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur and Samuel Fiapito
********************************************************************************

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Public Comment

A. Public Comment

4. Discussion Items

A. Covid - 19 Protocols

5. Public Comment

A. Public Comment

6. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 6:00 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Bolerjack

Director Morris

Director Larson

Director Hoover

Board Directors Absent:

None

Student Representatives Present:

Samuel Fiapito, Jr. Student Representative

Student Representatives Absent:

Harpneet Kaur, Sr. Student Representative

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Ellen Gengler

Deborah Kolar

Liliana Cardenas

Jamie Lane

Angela Meyer

Karen Korol

Kelly Gifford

Sandra Werner

Terra Dupont

Aaron Draganov

Ms. Theobald

Duane Meyer

Jennifer Fichamba

jennifer Jones

Megan Douglas

Abigail Tabason

Aracelis Urbina

Cindy Lewis

Courtney Martinez

Emily DeJulio

Hannah Maestro

Hongyan

Jeff Baker

Joe Camacho

Manny Comas

Soleil Lewis

Sabarine Yurad

Kim

Kristy Jonshon

Kirk Bille

Nancy Kawai

Ruth

Matt Whittemore

Ted Howard

Carrie Stradleey

Debbie Aldous

Anelyse Hayden

Phone in Caller

Brad Bjorlo

David

Heather Wallend

Jackie Gonzales

Jenni Standard

Jodi Wicks

Joe Camacho

Jonathan Joseph

Veronica Birdsong

Yvonne Chesak

Jorge Torres

Katarina Krueger

Kimberly Goodman

Megan Johnson

Ms. Deborah

Ruth

Sue Lane

Tammy

Stephanie Chen

Robin Keitzman

Sarrah Hendrickson

Susie Kelly

Molly Deming

Weisbeckerl

Nikki Anderson

Niesha - City of Tukwila

Nurryyah

Mx Rachel Lavender

Ms. Breuer

Mary Schultz

Maricel Haessig

Lorae Sisley

Kyla Crawford

Kelly Garrett

Jackie Gonzales

Grace S.

Dawn Sharp

Carrie Marting

Brian Seigel

Joe Camacho

Anna Kallis

A. Gamboa

Mary Schultz

Andy Giron

Chelsea Ostiguy

D. Land Acknowledgement and Community Agreements

Director Morris conducted the Land Acknowledgement. Director Bolerjack reviewed the community agreements.

2. Approval of Agenda

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda of the January 19, 2022 Special Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Agpaoa Ryder called for Public Comment.

There was no Public comment.

4. Discussion Items

A. Covid-19 Protocols

Director Bolerjack asked for updated data and any procedures changes that have been developed since our last meeting and a conversation about athletics as they are currently being held.

Director Larson shared that he would like to know what the current thinking is moving from remote learning back to in-person learning.

Director Hoover is hoping to hear more about accountability for contact tracing, including what communication and tools we are providing families so they get contacted sooner, and remote learning supports and all students are receiving those supports, not only now but when we are back in person. In addition any CDC and DOH updates and ensuring we are using those as guidance and then making guidance for ourselves and our community and what would make folks feel safer in schools.

Sam Fiapito shared he would like information on what covid protocols we are going to take for resuming in-person learning. Also, are we going back to in-person next week?

Director Morris asked for clarification on what our threshold numbers are and also some guarantees that engagement and quarantine specialists are doing those jobs only. She shared concerns about going back to in-person too soon as it is the end of the semester. It seems a little chaotic at this time, and with students getting ready for finals, it seems it would be a barrier if we returned too soon.

President Agpaoa Ryder shared that she would like information on access to resources that all students need, i.e. technology, the ability for online learning, a safe space to study, and for students with special needs or who have specialized considerations, i.e. transportation, child care, how are we supporting those families?

Dr. Herndon continued the updates/discussion on the Supplemental Document from the previous January 14, 2022 Emergency Meeting (document attached). This document has four (4) key questions for discussion.

3. Daily reporting of student absences and staff absences

Student and staff absences are now on our district website and information is updated daily. This information is located on the Covid-19 page of our website.

4. Approval of online learning response plan for the week of January 17th

Deployment of devices for remote learning began yesterday and continued through today. Mr. Baker will provide additional information on deployment to students.

Listening sessions - two are scheduled this week.

Teaching and Learning has directed first years Support Team to partner with teachers on the implementation of remote instruction.

Friday, January 21st to determine if remote learning needs to be extended based on case rates, supply of PPE, and ability to fill absences. Additionally, feedback from the scheduled listening sessions will also be considered in the final decision.

Technology: Director Hoover asked if all students have power/charging cords that went home with them for their Chromebooks? Mr. Baker shared the deployment process. His team provided 870 Chromebooks to elementary students. Power/Charging cords were purchased for students. any student who needed a Chromebook did receive one. Mr. Baker followed up with staff in regards to any student who did not receive a Chromebook. There was an additional ten (10) students who did not receive one on deployment day, however, his team did follow up with each student. For Preschool students, tablets were deployed for learning. President Agpaoa Ryder asked if there were any devices being denied because according to records other devices have been checked out? How is that being mediated? Mr. Baker responded that students were issued devices last year due to prolonged online learning. If students did not return their devices, we turned the devices off. In turn, families ask for them to be turned back on and we mark that in our inventory. If students cannot find their device, we make a note in our inventory and then issue a new device to that student. Students are not being denied access to technology. Director Hoover asked what is the tracking process for how many students opt out of Chromebooks, how many have their own laptops, and how many students are lagging in getting a laptop? Mr. Baker replied that he would need to look at 20-21 data and then report back to the Board. Director Hoover asked about the Lomdergarten i-Pads that were recently approved for purchase for Kindergarten students. Where are we in the process? Mr. Baker replied that the P.O. has been approved and shipped off to Apple. There is no update yet on delivery yet. In addition, we are in the process of preparing Chromebook carts for our Kindergarten students. Once the i-Pads arrive, we will place those in the carts for charging and student use.

Athletics: The standard for the Fall and winter has been all student-athletes are tested 3 times a week. WIAA and KCDOH guidance felt that met the standard. They are not required to wear masks. Vaccination is not a requirement for athletics, but frequent testing is. Director Bolerjack asked that if we close down the school, we should also close down athletics. It makes it look like athletes are being prioritized. Dr. Herndon shared that there should not be a prioritization of testing athletes in lieu of a shortage of tests. At this time, we have 5,000 tests which is more than enough to continue to test athletes, as well as staff and students. PSESD has testing kits available so our supply should not decrease or have an issue of running out of tests again. Director Hoover asked if there is a mask mandate in place in King County for indoor spaces and unvaccinated people wearing masks at all times? Dr. Herndon replied yes, there is a mask mandate for indoor spaces unless they are athletes. All spectators are required to wear masks. We can poll the athletes and students as well. In-season athletes are tested three (3) times a week. President Agpaoa Ryder shared that there are concerns in the community regarding athletes still practicing and not wearing masks, where the rest of the community has had to pause. The other thing is that for students in p.e. classes, they are required to still wear masks. What is the difference between that and being "in-training"? Dr. Herndon replied that some of it comes down to the size of them, i.e. basketball teams have fewer players. He will get the background on the guidance and provide information to the Board.

Contact Tracing: This is a big issue for us. We want to make sure that if there is an exposure, we can complete the contact tracing. Our contact tracers were being assigned to do other duties. The quarantine specialist and contact tracers should not be assigned to other duties. The staff assigned to do the contact tracing will focus on that specific duty and not be reassigned to other duties. Director Morris asked if we still only have two (2) quarantine specialists? Jennifer Jones confirmed that we currently have two (2), one at Thorndyke and one at Showalter. Additionally, we have one in process for Foster High School and are working on filling the other two (2) open spots at Cascade View and at Tukwila Elementary. Director Hoover asked if contact tracing was a challenge before or was it smooth up until the last two weeks? Dr. Herndon replied that contact tracing has been a struggle for all districts since Fall. This is a workload issue as other staff take on these duties and can lead to delayed notifications. Recent data shows that the number of cases do not happen in school settings, which makes contact tracing more difficult. Ms. Maesto commented that with the increasing cases, changing guidelines, and lack of staffing due to covid, there has been difficulty with contact tracing. With all of the new guidances coming out and our new tests coming in, we have hope this will improve the contact tracing process. Director Hoover asked if the letters were printed or emailed? Ms. Maestro shared that they are usually emails. Director Bolerjack commented that there are several people in the community that would step in to help make phone calls or any other tasks that need to be done. President Agpaoa Ryder asked how are we building trust and being transparent with the community on positive cases? Do we have communication going out the provides resources and next steps? Ms. Jones replied that when there is a positive case in a classroom, the templates go to the Principal and the Principal is to send out the notifications. When the contact tracing is completed, they are looking at the seating chart, length of contact, etc. The whole school (staff) is notified by the Principal. President Agpaoa Ryder recommended that families are notified as well since HiPPA is being practiced. Ms. Jones replied that we do have case information on our website. Dr. Herndon shared that we can look at what we have in place, look at what other district's have, and come up with some improvements while staying in the bounds of privacy. Director Hoover commented that we have an opportunity to get creative to make sure that our staff and families are getting the information needed so that they can feel safe. Ms. Jones shared that letters are handed out to families via email or in person. The letters have the date of contact, date of return, what symptoms to check for, and testing information. When the nurses do call and speak to the families, the families usually have a lot of questions, so we are able to share resources, and if needed, speak to our counselors, etc.

CDC and DOH Recent Updates: We have relied on King County Department of Health as our guide and implementation of the process throughout the pandemic. Their guidance is based upon data and information from other schools districts, as well as information and data from the CDC. All of this information is analyzed and then recommendations and guidance are updated accordingly. Dr. Herndon also meets with the DOH monthly. Directo Hoover commented that data trends lie a little bit. So in thinking of public health and in-person learning, there were not a lot of schools participating in in-person learning for 20-21 so that data is not relevant. Just because this is the trend somewhere else, may not be the best protocol for our community. We need to have a higher standard. Our staff and community members feel that is needed to feel safe. Dr. Herndon replied that we do keep track of past and current data. We have more transmissions happening in schools, which may be higher for us as compared to other schools in the state or even out-of-state schools. We want to make sure we are ensuring the safety of all in our community and schools. Director Morris if we had a threshold for moving to online learning? Dr. Herndon replied that we do have a threshold for quarantine in the classrooms, not for the district. Director Morris asked when we make the decision to go back to in-person learning, what are we basing that decision on? Dr. Herndon replied we look at the number of positive cases in the community, the number of staff and students testing positive in schools, do we have enough PPE and tests, enough masks, do we have enough staff to cover, and/or substitutes. Director Bolerjack shared concerns surrounding the protocols. It doesn't seem like we are getting consistent reports. Can the district do a survey for staff as to what they need to feel secure, what resources do they need, etc? Dr. Herndon replied that we do have a staff listening session scheduled for tomorrow.

Dr. Herndon shared that items considered for the decision for pivoting to online or in-person include:

Sufficient test kits, masks, PPE equipment
Number of positive cases for staff and students
Sufficient staff/substitutes

Director Morris asked that the end of the semester for High school students be a consideration in that decision as well.

Creative Structures: Dr. Herndon replied that we have begun this discussion. When there was a hybrid model when we returned last Spring, it does take time to implement. We have seen various models from surrounding districts. Usually, the three (3) models are remote, in-person or hybrid. Each option has pros and cons. We are starting to have these conversations with staff and will be working with the community. President Agpaoa Ryder shared that we need to include those that are most impacted and/or harmed in those discussions.

Director Hoover acknowledged the staff who attended the meeting today and expressed appreciation to Superintendent Herndon for ownership and accountability. We still need an actionable plan in place going forward. This will help to build trust in the community and the district.

5. Public Comment

A. Public Comment

President Agpaoa Ryder called for Public Comment.

Katie Hugo, Teacher - Shared concerns on contact tracing and communicating with families. Clarification on quarantine and isolation guidelines. What is the district doing to help our staff, students, and families feel safe?

Sarah Hendrickson, Teacher - A student tested positive in my class and no communication was given to me as to what the next steps are. Is my class shutting down? I was told no, to continue on with the day. With family notification, I had to go and ask specifically for letters for all of my students. The letters received were all in English. We are understaffed. We need clear guidance on what the guidance is for our district.

Kristin Theobald, Teacher - I had a student who came to school and then wasn't at school, feeling ill, and tested positive for Covid. Was told that contact tracing was not necessary. We need clear guidelines for contact tracing. Are we going to be requiring students who have been quarantined to test negative before returning to school? We should be providing masks to all staff and students. Per an email received, all staff are to ask and can receive five (5) N95 masks per staff member. This is not enough to get us through the rest of the school year. Additionally, it was stated in the email that masks for students were on order and would be distributed when the order was received. We should not be going back to in-person learning until we have enough KN95 masks for all students. They need multiple masks as students do loose masks. Finally, per a student survey that I recently gave my students, their responses showed that they were feeling safer with remote learning than in-person learning.

Mx Rachel Lavender, Teacher - Want to push back on the notion that schools are safe for in-person learning. I read through all guidelines from the state regarding declaring an outbreak. For an outbreak to be declared, there are two things that have to happen. The first thing is that a student has to infect a person outside their pod/cluster. They can infect every single person they come in contact with within their cohort and that is not considered an outbreak. The second piece of that is that two sequences for students in Cohort A and Cohort B have to be genetically sequenced and compared. If we don't have contract tracing, then there is no way to compare that information. This makes it extremely difficult to declare an outbreak, especially in a school.

Emily Schwartz, Teacher - I had an outbreak in my classroom last week and we immediately went into quarantine. We returned yesterday and based on the information I received, there was no negative test for that student. What policy is in place for students or staff who test positive? After returning from quarantine?

Niesha Fort Brooks, City of Tukwila, asked if Tukwila School District could invite someone from King County Public Health to address the Board of Directors' questions? Dr. Herndon replied that he would contact someone at the King County Department of Health and find out availability to attend a meeting.

6. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the Special Board meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the meeting at 7:39 p.m.

January 14, 2022

Recording

Agenda

Friday, January 14, 2022

Emergency Board Meeting -Virtual via Zoom & Phone (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur and Samuel Fiapito
********************************************************************************

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Public Comment

A. Public Comment

4. Discussion Items

A. Covid - 19 Protocols

5. Public Comment

A. Public Comment

6. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 6:01 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Bolerjack

Director Morris

Director Larson

Director Hoover

Board Directors Absent:

None

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Liliana Cardenas

La Gulia White

Molly Deming

Nermina Nizamic

Jennifer Fichamba

Lisa Ring

Katie Hugo

Sonya Byorick

Karen

Courtney Martinez

Carrie Marting

Angela Meyer

Amber Johnston

Carol Kitano

Jenni Standard

Jill Quy

Katarina Krueger

Kimberly Goodman

Lorae Sisley

Manny Comas

Matt Wittmore

Aaron Dragnov

Aracelis Urbina

Carrie Stradley

Laura Linde

Ms. Theobald

Sue Lane

Sharon

Morgan Music

Marshall

Ms. Pate

Susie Kelly

Stephanie Chen

Veronica Birdsong

Terra Dupont

Wyatt

Yvonne Chesak

Kelly Garret

Katrina Dohn

Kristy Johnson

Ted Howard

Susana

Jonathan Joseph

Jennifer Jones

Jennnifer Castillo

Jovita McConnell

Minh Royer

Laura Lilyblade

Hannah Maestro

Jeff Baker

Emma Wohl

Andrea Gamboa

Abigail Tabason

Phone In Callers - x3

Anju Meehan

Ann Durant

Aracelis Urbina

Cindy Lewis

Cynthia Cruse

Damithia Nieves

David V.

Debbie Aldous

Deborah Kolar

Duane Meyer

Nicole N.

Pam Bila

Maricel Haessig

Margaret

Nancy Kawai

Silvia Dicus

Stacy Kain

Vanhphenh Leong

Jamie Lane

Jessica Paulsen

Kim

Liliu Aleaga

Mrs. Messerer

Richards

Tracy Russell

Graciela Rangel

Grace Saturnino

Anna Kallis

President Agpaoa Ryder conducted the Labor Acknowledgement.

2. Approval of Agenda

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda of the January 14, 2022 Emergency Board Meeting.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Agpaoa Ryder called for Public Comments.

Courtney Martinez - Teacher - Shared concerns regarding the increase of Covid cases among elementary students, quarantining on elementary students and their siblings, increase student absences, and the overall feeling of not feeling safe at school.

Carrie Stradley - Teacher - Commented on secondary students not wearing masks, N95 masks. Does the district have a plan to provide these masks? How is the district reaching out to families who speak many languages? How is the district judging the effectiveness of communication?

Jovita McConnell - Parent - Shared concerns on the disorganization of the district, lack of communication, and lack of leadership. Concerned with lack of planning, lack of communication to parents. What is the plan for next year? The district should be proactive instead of reactive.

Jennifer Castillo - Parent - Shared concerns that parents are always left in the dark, lack of communication from the Superintendent, and the district. Please communicate frequently with parents and the community.

Megan Johnson - Teacher - Shared concerns on the lack of communication from the district to teachers. Other school districts share continuous and consistent communication with staff, families, and the community. Parents are not informed as to what to do if their student or another student is tested positive, including quarantining and next steps, i.e. testing. etc.

Kimberly Goodman - Social Worker - Commented that she would like to hear how the decision was made for secondary students to go remote and why elementary is still in person. Transparent communication would help significantly within the district and build trust.

Laura Linde - Counselor - Shared concerns on mental health needs for students and staff. It is important to be clear in communication and supportive of all staff and students with mental health needs, awareness, and sharing of resources.

4. Discussion Items

A. Covid -19 Protocols

Director Hoover would like some understanding as to how the plan was made, insight into the conversation, and how the decision was made for secondary versus elementary, especially when looking at the attendance numbers. In addition, would like clear action steps on how we are going to communicate more effectively and what we are going to communicate. Additionally, she would like clarity on data, and what data is shared. Additional items included information on masks for students, plan for next year, and how are we going to be proactive.

Director Morris echoed Director Hoover's comments and added mental health for staff and students.

Director Bolerjack would like to know how the decision was made, who was involved and what were the facts used for the final decision. What is happening at lunchtime with students and masks? What factors go into going back to in-person learning. Director Bolerjack would like a weekly communication to all staff and families in multiple languages that includes what is happening in the district, including information in person or remote learning, testing and mask supplies, etc. In addition, want to include mental health resources in the communication and communication plan.

Director Larson echoed all Directors' comments. Additionally, he would like to have community input on communication, mental health issues, and other areas. He would like to see absence data (staff and student) for January 2022. He would also like information on getting masks to students and making sure are testing protocols are sufficient.

President Agpaoa Ryder would like clear COVID protocols for all in our community and check with our community on how it is going and how we need to improve. Increased clarity on current response and next steps based on community needs, not only regional but community needs. Increased effective communication related to COVID and partnering with our families, community-based organizations in order to be more effective. We cannot do this alone and we need to use our richness of cultural wealth. We need action steps and updates of the process for all. Tests and N95 masks for any community member that requests them. How will we make sure our community feels supported?

Dr. Herndon provided information on four key questions. (document attached)

1. Approval of District Protocol on determining pivot of online learning

Absent rates - student and staff
10% of core student or staff positivity rate
Percent and mix of unfilled positions - creates unmanageable operations and/or safety risks
50% to 100% school leader/COIVD Site Supervisor absence due to confirmed COVID case

For Tukwila School District, the decision was based on the increased student and staff absences, our ability to fill the absences, the rising number of confirmed cases, and the lack of testing kits available. Shifting to remote learning enables safer learning while we work through this phase, and allows us to shift resources as needed to provide fuller coverage in other areas, i.e. transportation, etc.

We look at the daily absent rate for staff and students. Additionally, we did not have enough substitutes to fill in for absent staff. At this time, we have 2000 KN95 masks available. We also have N95 masks, however, we need to have staff trained for fittings as these masks require a proper fitting. Additionally, we have been using our supply of tests on students and staff who requested which has dwindled our supply. We do have an order in for 600 tests, however, the order has been delayed due to supply chain issues. The scheduled delivery of test kits is unknown at this time. We have placed an additional order for 4000 test kits through PSESD. All of these pieces were part of the decision process to shift to remote.

Director Bolerjack asked do we have elementary-sized KN95 masks? Dr. Herndon replied that he will check on that, and if we don't, we will order some. If there are no smaller-sized KN95 masks, then we will need to do a fitting of N95 masks for elementary students.

President Agpaoa Ryder asked how are parents notified that a sibling has been in close proximity of a positive case? What is the communication process? What is the quarantine or isolation procedure? How will community members know that there are positive cases in classes? Along with what are the procedures, should we get tested, and where can we get tested? Dr. Herndon shared that we did receive new protocols this week from the King County Department of Health regarding contact tracing and quarantine time. The updated protocols are being reviewed and will be posted and communicated out to our community. President Agpaoa Ryder shared that all staff, students, families, and community members need clear protocols. We should not expose our children, staff, and families to any harm until we have these clear protocols.

Director Morris asked if our supplies, i.e. masks, testing kits, current and on order, going to be enough for our staff and students? Also, are we remembering the Tukwila Children's Foundation has offered to assist in supplying for our needs and assistance in communication? Dr. Herndon shared that we try to replenish on a weekly basis. We have put in another order for masks and testing kits. We do have masks available for students and staff who need them. We do reorder masks weekly. We do not wait until our supply is low. As for testing, we have been testing students and staff who are having symptoms.

Director Hoover asked who in our district is trained on how to fit N95 masks. Ms. Cardenas replied that we have trained several staff, i.e. special education teachers, nurses, and custodial staff. In addition, we have one person who is trained (L&I) for mask fittings for the district. Director Hoover asked what the process is for N95 mask fittings? Ms. Cardenas shared that training is done in person as the trainer needs to make sure that the masks are properly secured on the person. Director Hoover commented that there seems to be a disconnect between supply and communication around supply. I am hoping that we can address this later.

Director Hoover asked how many tests td we have right now in our district? Ms. Maestro shared that the high school has approximately 80 tests, each of the elementary schools has approximately 20 tests, and the middle school has approximately 10. Director Hoover asked how many tests were administered this week? Ms. Maestro replied that on average, each of the elementary schools administers approximately 20-40 tests daily. At the high school, approximately 40 tests are administered daily for students, with an additional 30 tests for trainers and athletes three times a week. Director Hoover shared that based on the math, we have about one (1) day of test kits.

Director Hoover asked what creative short or long-term configurations were discussed prior to putting to schools to fully remote? And what are the future plans? Dr. Herndon replied that there are challenges with hybrid learning. We were following the MOU agreement that is currently in place. We also considered having current supplies, i.e. masks, testing kits, etc. Director Hoover shared we need to look at additional creative ideas for this in the future.

Director Hoover asked how did we adapt the Seattle Public Schools deciding factors to Tukwila as Seattle Public Schools is a much larger district? Dr. Herndon shared that we didn't adopt these, but they are good barometers. I am looking at how we are trending in general, do we have staff for classrooms, do we have test kits, do we have masks? These are the main drivers for Tukwila School District.

Director Bolerjack asked are there essential staff i.e. nurses, in each building? How are we covering for absences? Dr. Herndon shared that central office staff has been covering the buildings for various staff positions. As for nursing, we had two (2) agency staff scheduled for nurse absences. If we are missing the essential staff, this would be one of the data pieces reviewed for consideration of pivoting to online learning.

2. Five CDC protocols and safety procedures

The King County Department of Health, the CDC, and the State Department of Health have updated their protocols and safety features as thy apply to K-12 schools, which include quarantine time, isolating, masking, etc. All of these differ slightly. Tukwila School District continues to follow the Department of Health guidelines for all school staff and students. Current updates include:

All people with confirmed COVID-19 (with or without symptoms) need to isolate for at least 5 days, or until symptoms resolve. They will need to continue to wear a mask for an additional 5 days.
Students ages 5-17 years who have completed their COVID-19 vaccines, and adults who are vaccinated and have received their recommended booster doses do not need to quarantine after close contact with someone with COVID-19.
Students who are not fully vaccinated and have had close contact with someone with COVID-19, must quarantine for at least 5 days after the last close contact, and wear a mask in public for an additional 5 days.
Rapid tests are available for students and staff. As the test supply is available, schools can order through Learn to Return.

In addition, TSD will follow the additional protocols:

Director Hoover commented that we can add more guidance specific to Tukwila, to recommended state guidance. Additionally, what are the plans for lunch and student safety? Dr. Herndon shared that there are additional things we can do to ensure a lower rate of transmission and student safety. He will be meeting with administrators at Foster High School to begin this conversation. These conversations are ongoing and will continue to be ongoing.

Director Hoover asked how are we supporting families who may want to quarantine their children longer? How are we ensuring that those families are getting resources to engage in online learning? Dr. Herndon shared that even if students are quarantined, they are still counted as in school so it does not affect absences. Mr. Howard, Chief Academic Officer shared that he and Mr. Baker have devised a plan to support students with laptops/Chromebooks, working with google classroom, and best practices for synchronous and asynchronous learning. If students need additional help, we do have tutors available for K-5, and Aha Learning for students in grades 6 - 12. When students come back to the classroom, they will continue to have access to tutors as needed.

Director Morris shared that the quarantine specialists are being used for contact tracing. Mr. Howard responded that all staff is doing above and beyond. President Agpaoa Ryder commented that staff covering and going above and beyond is not sustainable. This is a crisis. We should not keep a school open in a crisis mode. We need to hear from the people most impacted. We need an ongoing process for people to check in and give feedback.

Director Morris asked if there was a specialist in each building? Mr. Howard shared that it is his understanding that a quarantine specialist for each school.

Director Hoover commented that there are still several things that we need clarity on.

Based on time constraints, the Board of Directors would like to continue the rest of the agenda at a Special Board Meeting. Dr. Herndon shared that there are two virtual listening sessions next week.

Director Hoover would like a clear communication plan, supports for mental health, and an update on supplies.

President Agpaoa Ryder asked as a Board, can we make the call to close schools? Dr. Herndon replied that school closures are on the operational supplies. If we do not have the test kits, we will shift to remote learning for the district. Dr. Herndon shared that we do have communications ready for distribution. Dr. Herndon shared that a decision would be made no later than Noon on Monday. The Board commented that the timeline does not seem to give staff, students, and families enough time to prepare for a shift in learning. Dr. Herndon shared that the deadline is the latest a communication would go out. Directo Hoover suggested a communication is prepared beforehand and should include information on masks, tests, supplies, staffing, etc.

Director Morris commented that we can expect to have protocols in place? Dr. Herndon replied that yes, that is correct. Director Morris suggested looking at Auburn School District's example.

Director Hoover summarized the next steps:

Laid out plan of supporting students in online learning
Plan to address what is not working
Reconvene next week to continue to work on our policies - Superintendent to bring drafted policies to the meeting
Superintendent Herndon will be drafting communication as to what could potentially happen

Superintendent Herndon shared that he would make a final decision no later than 5:00 p.m. on Saturday.

5. Public Comment

A. Public Comment

President Agpaoa Ryder called for Public Comment.

Katie Hugo - Teacher - Shared concerns on the lack of communication, lack of preparation, and consideration, especially around elementary schools, including masks not fitting students, unable to teach with 1/2 of the classroom out due to covid, and lack of preparation for students.

Jennifer Fichamba - College and Career Readiness Specialist - Shared that Foster High School is the reason why secondary is remote due to Administrators being out of the office. Concerns shared on vaccinations for staff and unvaccinated staff in our district, no quarantine specialist at all buildings, unclear communication, lack of test kits, and outdoor seating for lunchtime, lack of sufficient masks for each person, and instructions for cleaning.

Jovita McConnell - Community Member - Shared as a community member, we are not inclusive. Concerns on secondary being remote and elementary schools still in person, safety measures not clearly articulated, communication plan needs clarity, and poor running of the district.

Jenni Standard - Teacher - Shared concerns that things are not back to normal, students struggling in classes, no real social-emotional curriculum, students staying home due to feeling unsafe, out of tests, teachers mental health and no support, giving up daily planning periods. We need a quarantine specialist in our building.

Julie Herdt - Quality Engagement Specialist - Shared that she agrees with President Agpao Ryder. Monday is not enough time to let families know if elementary is going remote. The late notice is the biggest complaint we hear from parents and families because it is so disrespectful.

Andrea Gamboa - Teacher - Shared concerns that students do not feel safe, and for families to feel safe to send their students to school, trust broken and lacking since beginning of the pandemic, not prioritizing contact tracing. N95 masks should be a requirement, supplies need to be plentiful, access to vaccines for families, and resources in multiple languages and keeping our community, students, and staff safe.

Sohalia Ganje - Parent - Shared frustration that elementary schools are not in remote learning. Concerns shared on the CDC guidelines of five (5) day quarantining not sufficient, not enough support for teachers with online learning, issues with getting a Chromebook, and lack of communication and concern for not closing the commentaries and not stopping the spread of covid.

Perian Breuer - Teacher - Shared concerns that elementary students are not able to smoothly shift like secondary students, lack of Chromebooks, surplus sales and families getting the first option, lack of administrators stepping into classrooms, larger districts having better plans, and better communication than our small district.

Sonya Byorick - Teacher - Shared that her class was the first class to go out and didn't know the class was quarantined until technology showed up with Chromebooks. Shared concerns on lack of communication for next steps for staff or students upon quarantining of a classroom, preparing for online learning with no instructions for students, no communication and no plan, and no information on N95 masks.

Jennifer Castillo - Parent - Shared concerns on support for staff and students, concerns for a last-minute decision on the closing of elementary schools, and no time for preparation for students, parents, families, and staff.

Courtney Martinez - Teacher - Shared concerns as to when discussions will take place at the OSPI level, data on remote learning, physical education on remote learning, lack of thinking about different options other than remote, lack of a reasonable time to prepare for a shift to online learning, and lack of a plan in general.

Laura Linde - Counselor - Shared concerns on not following the MOU for tests, staffing and contact tracing, mental health support and resources for students, increased levels of pressure, depression, and anxiety, students feeling unsafe at schools, and lack of technology and/or access to technology. A suggestion of freezing grades for students to help reduce stress and anxiety and expressed a need for a solid social/emotional curriculum.

Eryn Pate - Teacher - Shared concerns that DOH guidance is bare minimum and the district can go above and beyond, concerns on students lunch, not masking and no contact tracing, quarantining and testing before returning to school. We do not have a quarantine specialist at Foster. We need communication sent to our staff and families. It is time to be proactive instead of reactive.

Jessica Paulsen - Teacher - Shared concerns on communication and the district website. Shared suggestion to make Covid-19 "button" on the website more distinct and more noticeable on the home page. Concerns shared regarding the communication to move to remote for secondary schools was sent "too late" for teachers to prepare students. The district assumes the families are getting communications, but families are not. Staff were not prepared for the shift to remote learning and could have been if there was a plan in place.

Margaret Kozowski - ELL ESP - Shared concerns on lack of communication on Covid rules. No guidance and when staff can return to school, what the new procedures are, very confusing.

Hannah Maestro - District Nurse - Shared appreciation and thanks for all the work of the nurses, quarantine specialists, and other staff.

Debbie Aldous - Teacher - Finals at the high school are a real stressor. A waiver should be considered.

Stella - It's very inconsiderate to wait until "Monday" for communication. The tests shouldn't be the main deciding factor. Last thing. COVID isn't going anywhere. So that doesn't mean just giving in and catching it, with only five (5) days quarantines. It means having a better plan at the beginning of each school year for variants/increased outbreaks//supplies/individualized learning needs/etc. until it's become more like the flu's impact in our lives.

Ms. Theobald - Teacher - Also, something

Anna Kalis - When I asked about how paras were being considered with tracing, I was told that because I wasn't next to a student for 15 minutes, I wasn't at risk. It felt very dismissive and as though we weren't being considered at all.

6. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the meeting at 9:03 p.m.

January 11, 2022

Recording

Agenda

Tuesday, January 11, 2022

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur
********************************************************************************1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message

E. Land Recognition - Director Larson

2. Approval of Agenda

A. Approval of the Agenda for the January 11, 2022 Regular Board Meeting

3. Oath of Office

A. Oath of Office - Student Representative - Samuel Fiapito

4. Public Comment

A. Public Comment - Virtual Protocol

5. Reports

A. Race & Equity Update

B. COVID-19 Update

C. Legislative Update

6. Consent Agenda

A. Approval of Minutes from the December 4, 2021 Special Saturday Board Meeting

B. Approval of Minutes from the December 14, 2021 Board Work Session

C. Approval of Minutes from the December 14, 2021 Regular Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and AGPAOA RYDER)

7. Board Discussion

A. Policy No. 6970 - Naming of Facilites

B. Board Retreat Update

8. Questions Only - Presentations

A. iReady Diagnostic Assessment Data

B. Review of SMART Goals - 20-21

C. Stay in School Coordination Report

9. Presentations

10. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of the Purchase of new Kindergarten i-Pad Mini's

11. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 6:40 p.m.

B. Roll Call

President Agpao Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Morris

Director Hoover

Director Larson

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Sam Fiapito

Harpneet Kaur

Student Representative Absent:

None

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Sandi Mills

Molly Deming

Courtney Martinez

Katie Hugo

Brian Seigel

Terra Dupont

Aaron Draganov

Resident

Perian

Silvia Dicus

Duane Meyer

Debbie Aldous

Melissa

Andrea Gamboa

Cody Mayor

Emily DiJulio

Emma Wohl

Erin Herda

Jeff Baker

Jennifer Jones

Hongya

Jess C

Jessica Paulsen

Jill Quy

Joe Camacho

Kathi Turner

Kelly Garrett

Ken Norton

Kim

Jonathan Joseph

Kirk Bille

Lundgren

Mathew Fichamba

Melissa Tatum

Minh Royer

Carol Kitano

Carrie Stradley

Cindy Lewis

Claire Folkins

Dai Phan

Diane Marestein

Eleanor Messerer

Erica Cieslikowski

Jenni Standard

Ka'imilani Aiona

Katarina Krueger

Joseph To

Bev Miller

Brad Bjorlo

Amber Johnston

Brenda Valdovinos

Brian Akers

Dita

Grace Saturnino

Haley Durslag

Jamie Lane

Jessica Paulsen

Jess C

Jordon Wong

Jorge Torres

Katarina Krueger

Katie Hugo

Ken Norton

Kim

Brad Valdovinos

B. Kemple

Arita

Phone In Callers - 2

Lisa Ring

Morgan Music

Ms. Theobald

Nancy Kawai

Naz Rokonaki

Oisin Gunning

Pamela Brossard

Renee Sylvain

Matiah Shaman

Rachel Lavender

Renee Sylvain

S.H.

Sarah Hendrickson

Selma Malkic

Sharon

Shelbye

Stephanie Chen

Sue Lane

Veronica Birdsong

Yvonne Chesak

Carrie Marting

Susie Kelly

Andy Giron

Marshall

D. Welcome Message

President Agpaoa Ryder conducted the welcome message.

E. Land Recognition - Director Larson

Director Larson conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the January 11, 2022 Regular Board Meeting

Director Larson made a motion to approve the agenda for the January 11, 2022 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Oath of Office

Superintendent Herndon conducted the Oath of Office for Samuel Fiapitio, Jr. Student Representative to the Board of Directors.

4. Public Comment

A. Public Comment - Virtual Protocol

President Agpaoa Ryder called for Public Comment.

Erin Herda- Teacher - I have families reaching out to me about when the district will make the call to go remote. Trust me no one wants to go remote but in one week COVID took over our school. As a teacher in the classroom, as of today, I have 26 students out. Most left Thursday or Friday because of positive or exposures, yet NO ONE in the district or the school is communicating total numbers to us. I have heard we had 300 students out last week. An administrator told another teacher that we have reached 35%. On Friday we had 7 teachers out and at least 3 of them were confirmed COVID. This means more of us have to cover, exposing us to more students. We have access to rapid tests but they are not as valid as PCR tests. I had COVID over break. Tested negative on the Rapid test and positive on PCR. One student emailed me yesterday and said “so they told me I have to quarantine but they didn’t tell me how to keep doing school.” Not every student going into quarantine is going to ask their teacher what they should be doing after they have already left. The imbalance there means that students are going to have bigger gaps because they are simply not going to know their expectations. Also, I’m wondering why the district hasn’t sent out communication on the lingering effects of COVID to educators and administrators. It does not simply go away. There is fatigue and fogginess, and muscle aches. This will impact the many students and staff coming back from having COVID. In my day-to-day work it feels more like we are supposed to ignore the pandemic than find ways to help our students and families navigate this hard time. I don’t need an hour-long training on iReady testing the first week back from break. I need to connect with my community so we can help each other figure out how to help our students who are anxious about the uptick in cases, about their nervousness about what’s to come. Yet I have not been given any tools or information to help them other than my natural instincts. Last year we asked for weekly updates on COVID cases, at this point I would be happy with ANY information. Teachers are feeling forgotten and abandoned. That doesn’t feel like the district we should strive for. We have one of the most amazing communities around but what are we doing to keep it together right now? I know that no one is actually ignoring the pandemic, but the lack of communication and more importantly the lack of iniquity from the district on how we are doing is very disheartening. We are five schools, come talk to us, come talk to the students. Find out what’s really happening, don’t assume. Thank you for taking your time to read this, but I also hope to hear back from you all.

5. Reports

A. Race & Equity Update

Dr. Herndon provided several updates. Before winter break, we had two (2) SRO listening sessions. It was an impressive turnout. That process is continuing. We were planning on doing student sessions, but we want to check in with the facilitators for scheduling purposes. We have scheduled our first virtual Family Night event for Thursday, January 20th starting at 5:00 p.m. This is a wonderful opportunity to hear from our community. Thorndyke Elementary's mascot is the Thunderbird. We have reached out to the Muckleshoot and Duwamish tribes. We have received a response from the Duwamish tribe. We will start the process of changing the mascot at Thorndyke Elementary.

President Agpaoa Ryder asked Dr. Herndon if he had reached out to the tribal communities? Dr. Herndon replied that he was not able to personally connect, but would connect with them and let them know that we are going to make this shift with our mascot. He shared he would be following up with their tribal council.

Director Hoover requested a letter be sent to the larger community once a decision has been made, and include why we are where we are with the policy, and how we arrived at this decision, etc. A letter should also be sent to the Thorndyke Elementary School community.

B. COVID-19 Update

Dr. Herndon provided several updates. He acknowledged how impactful Omicron has been in our community and other communities. He also wanted to applaud and acknowledged all staff for what they have done, supporting our students and families, remotely and in person. We are working on communication to go out this week regarding what we are experiencing and what new guidance may be coming. We will be sending out weekly communications as to where we are with cases, absences, and if there will be any shift to remote learning. We will also start discussions on assessments, and possible rescheduling based on this current surge of Covid-19. We are in the process of updating protocols as there was a change from the King County Department of Health. Updates will be noted on the website, as well as communication to families and staff. For supplies, we do have masks available in every single building as well as take-home rapid tests available for staff and students. From the state level, Governor Inslee wants to make sure schools have the necessary amount of tests needed. Additionally, our website was down last week, which was a challenge for getting information out. In order to make sure our communications are clear and concise, we are working with SoapBox Communications. They are able to aid us in getting communication out quickly along with translated versions. As for technology, we do have hotspots available for students. By the end of the week, we will have identified any students who may need hotspots for connectivity. This will help in case we need to pivot to remote learning.

Hannah Maestro shared that we are continuing to provide rapid tests and have ordered more. CDC guidance has been updated and should be available on the website.

Director Bolerjack asked what have students been told about how they will work remotely when they are quarantining or home with covid. Have the teachers been able to put a plan in place so students know that they can connect remotely? How are we helping teachers to connect remotely with our students? Can we make sure that all staff knows that we have rapid tests available? How many rapid tests do we have? Are we giving out N95 masks as per the Department of Health guidance?

Dr. Herndon shared that there are variations as to who shifts to remote learning, i.e. one student, class or staff. I don't know about all of the variations and what happens with each. We are still working on gaining clarification on the Governor's proclamation in the Fall in-person learning for students who want that, as well as shifting to remote learning. As for rapid test kits, yes, we do have tests available. We do check our stockpile, and keep abreast as to our supply of tests. As for N95 masks, we do have them available. We are aware of how many and have ordered more.

Director Morris asked if the rapid tests are not as reliable, are we able to get PCR tests for our staff? Dr. Herndon shared that he would look into that, and follow up with the Board. Director Morris asked if we could have staff and student absences for each building? Dr. Herndon shared that will work on getting that data and will provide that information to the Board.

Director Larson asked it we had received any additional guidance on masks? Dr. Herndon replied that he would check for additional guidance on masks.

Director Hoover asked in regards to the Covid-9 dashboard, where are those numbers coming from, who is reporting the numbers? How are we getting this information? Ms. Maestro shared that the data is confirmed cases from either staff or parents and students. Once it is verified, I send the information to DOH. Director Hoover asked if we receive a positive result from a rapid test, do we wait until we receive a positive from a pcr test? Ms. Maestro shared that once we receive a positive rapid test, that counts as an affirmative result and do not request a PCR test.

Director Hoover asked what supports can we offer as a district that communications are strong, supports are in place for families and students? How can we offer this without putting more strain on our staff? Dr. Herndon replied that we have hired quarantine specialists who offer support to students/families who have been quarantined. We currently have two (2) specialists, with a third returning soon. We also have tutors available and have connected with students. We will include all of the students' support we have available in the communication going out to the community. Director Hoover commented that this was a great start, and suggested that there is follow-up with students to get their thoughts on what additional supports are needed, as well as any gaps in our current supports. Director Hoover commented that we know that all staff is burnt out, so how are we really helping to support now, and mitigate the long and short-term impact of burnout the teachers are feeling at this time? What is our plan to support and mitigate the burnout happening right now with our staff? Dr. Herndon replied that having as many subs available right now instead of using staff for additional fill-in. With Covid ever-present, it adds to the additional burden. We will continue to have conversations with staff to find out what support they need. We will continue to monitor the situation to see how we can continue to support staff.

Jr. Student Representative Sam Fiapitio asked if there was a remote learning option for students who are/need to quarantine? Dr. Herndon replied yes, there is an option. We would need to look at what technology needs the student may have. In addition, we have tutors who connect with students as well.

The Board of Directors would like staff and student absences, daily and weekly, as well as percentages and total numbers.

C. Legislative Update

Director Larson provided several legislative updates. Report attached. The Legislature is starting their "short" session. One of the main priorities is adding nurses, social workers, counselors, and psychologists. The house and senate have bills. The main focus is to add more nurses. In addition, both of the bills include smaller class sizes, which are unlikely to get funded this year. Both of the bills focus on adding more support staff, however, the recommendation is not done in an equitable way. A school with 5% poverty would get the same allocation as a school with 90% poverty.

SB 5536 - Establishing a collaborative school-based governance model - This is the first year in the legislature for this bill and is unlikely to pass this year. This is kind of the direction we are trying to go. The idea is to get more collaboration, community meetings, etc. This is in line with our district goals.

HB 1590/SB 5563 – Enrollment stabilization (continue to use 2019 enrollment numbers for BEA allocation) - Districts are allocated funds based on student enrollment. With the current Covid situation, most districts have seen a decline in enrollment. This should be temporary, however, with new variants, it may take longer for enrollment to increase. This bill will allow funding based on 2019 enrollment numbers.

SB 5581 - Addressing pupil transportation allocations - Transportation is not adequately funded. This proposal would allow districts to report underfunding and request reimbursement.

HB 1601 - Expanding the students experiencing homelessness and foster youth pilot program

The School Directors Association and Superintendents Association will be meeting with Legislators in Olympia the week of January 21st. If you would like to attend, please contact Director Larson.

6. Consent Agenda

A. Approval of Minutes from the December 4, 2021 Special Saturday Board Meeting

B. Approval of Minutes from the December 14, 2021 Board Work Session

C. Approval of Minutes from the December 14, 2021 Regular Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and AGPAOA RYDER)

Director Bolerjack made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. Policy No. 6970 - Naming of Facilities

The Board of Directors reviewed the policy and had the following changes:

Add "local and federally recognized tribe"
Remove "past U.S. President or Washington national Senators".
Remove "local" and just have "attained prominence"

The Board of Directors would like input from the community. There may be other things they might want to have on this list of naming options.

B. Board Retreat Update

The first two (2) hours would be using the transformational framework and how we work together, along with community agreements. The last hour would tackle one or two of the listed topics.

The following topics were added to the Retreat Topics list:

District, Individual and Board goals
Sharing of tasks
Improving collaboration/partnerships with community-based organizations and families

8. Questions Only - Presentations

A. iReady Diagnostic Assessment Data

Director Larson requested clarification on the Foster High School data for reading (page 10). How accurate do we feel this data is? What else should we be looking at? Mr. Baker replied that the Running Start ( approximately 100) and Puget Sound Skill Center students were not tested via iReady on reading as they are close to reading at a college level. We will be doing reading inventory at a similar time when we do iReady. The 66% is likely an accurate reflection.

B. Review of SMART Goals - 20-21

Director Hoover asked about adding additional indicators or elements including LGBTQ, disability, etc. Is this possible? Dr. Herndon replied that we would identify and be consistent with other areas in the breakdown of data. Student belonging is a crucial aspect, so we want to make sure we identify that.

C. Stay in School Coordination Report

Director Larson commented on the high absent rates at Showalter Middle School and Foster High School. Do we have any ideas on how to address some of these issues? We do have ESSER funding. Dr. Herndon shared that Ms. Birdsong is currently working through listening sessions with students and staff for input on ESSER spending.

Director Bolerjack inquired on the funding for truancy and re-engagement. Ms. Turner replied she has not been given a budget code at this time. It makes the work extremely difficult without funding. There are several re-engagment programs that we access that provide some support.

9. Presentations

There were no presentations.

10. Action Items

A. Approval of Human Resources Staffing Report

Director Morris made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson shared that it was exciting to finally be getting a Communications Director.

B. Approval of the Purchase of new Kindergarten i-Pad Mini's

Director Larson made a motion to approve the purchase of new Kindergarten i-Pad Mini's.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

The Board of Directors requested a communication plan to be submitted with the Technology Plan.

11. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the meeting at 9:01 p.m.

December 14, 2021

Board Work Session

Board Recording

Agenda

Tuesday, December 14, 2021

Board Work Session via Zoom Meeting and Phone (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur
********************************************************************************

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. CEE Dashboard Data

3. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 5:02 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Morris

Director Bolerjack

Director Hoover

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

John Steach

Stephanie Chen

Ted Howard

Aaron Draganov

Veronica Birdsong

Jennifer Jones

Jeff Baker

2. Presentations

A. CEE Dashboard Data

Dr. John Steach presented to the Board of Directors. The presentation was an overview of the format of the dashboard and the functionality of the dashboard. This presentation was not a deep dive into the data. Some of the data shown is not exclusive to Tukwila School District. Some of the slides includes data from other districts as examples. The presentation is included in board documents on the agenda.

3. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board Work Session.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the work session at 6:11 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, December 14, 2021

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur
*******************************************************************************

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message

E. Land Recognition

2. Approval of Agenda

A. Approval of the Agenda for the December 14, 2021 Regular Board Meeting

3. Public Comment

A. Public Comment - Virtual Protocol

4. Reports

A. Race & Equity Update

B. COVID-19 Update

C. Legislative Priorities - 2022

5. Consent Agenda

A. Approval of Minutes from the November 13, 2021 Special Saturday Board Meeting

B. Approval of Minutes from the November 23, 2021 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and HOOVER)

6. Board Discussion

A. Welcome Message - Courageous Conversation

7. Questions Only - Presentations

A. Special Education - Update & Budget Impact

B. Grants Update - Quarterly

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Resolution No. 920 - Approval of an Interfund Loan

C. Approval of City Park Leases - Foster Park and Riverton Park

D. Approval of District Strategic Plan Proposal - Center for Educational Effectiveness (CEE)

E. Approval of Policies No. 2402 - 2409

10. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 6:31 p.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Morris

Director Bolerjack

Director Larson

Director Hoover

Board Directors Absent:

None

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Paula Everett-Truppi

Duane Meyer

Stephanie Chen

Jennifer Jones

Courtney Martinez

Aaron Draganov

Veronica Birdsong

Jeff Baker

Phone in callers x 2

Kyla Crawford

Susie Kelly

Ted Howard

Grace Saturnino

D. Welcome Message

President Agpaoa Ryder shared the Welcome Message.

E. Land Recognition

Director Hoover conducted the land acknowledgment.

2. Approval of Agenda

A. Approval of the Agenda for the December 14, 2021 Regular Board Meeting

Director Hoover made a motion to approve the Agenda for the December 14, 2021 Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment - Virtual Protocol

President Agpaoa Ryder called for Public Comments.

There were no public comments.

4. Reports

A. Race & Equity Update

Dr. Herndon reported on several updates. SRO virtual meeting is scheduled for Thursday, December 16th from 6:00 p.m. to 7:00 p.m. Chief Drever and I, as well as a facilitator, will be leading the discussion. Our community liaisons will be available as well. The intent of this discussion is to receive feedback from community members, staff, and students. Once feedback is received, we will compile the information and present it to Board. We have received feedback from Thorndyke Elementary regarding the information on their mascot. Their race and equity team has contacted both the Duwamish and Muckleshoot tribes. The initial ask was for any suggestions on an appropriate mascot. They have not yet received a response. Dr. Herndon will follow up if a response has not been received by the end of next week. Although there is a deadline of December 31st, the state is more focused on making sure that districts are engaged in the process. By the next Board meeting, I will be able to provide an update. We are looking forward to starting the strategic plan discussion. This will be a wonderful opportunity to hear from all stakeholders about what is working, what isn't working, and ideas for how we move forward.

B. COVID-19 Update

Dr. Herndon reported on several items. The Tukwila COVID Vaccine Clinic administered a total of 167 pediatric second doses. Cases continue to come in waves, and a 7-day quarantine with PCR test is effective so far as shown by a lack of transmission cases. Events such as CARE Night and FHS/SMS Winter Concert will be taking place, and we are using mitigation measures such as seating family units 6 feet away from each other and creating appointment slots for family units during CARE night. The Rotary Club is hosting a vaccination clinic on Friday at the Tukwila Pantry. These are adult first doses and/or boosters.

C. Legislative Priorities - 2022

Director Larson provided several legislative updates. Reports attached include TSD Legislative priorities, WSSDA Legislative priorities, and the School Funding Coalition Priorities for 2021-2022. The School Funding Coalition includes many entities such as WSSDA, WASA, etc. Director Larson noted that out of the top fifteen ranked legislative priorities we submitted to WSSDA for advocacy, nine (9) of ours made WSSDA's top 20 list.

Director Larson shared that the Legislative Day on the Hill will be happening the week of January 31st. This event will be held virtually and the exact date and time will be finalized the week before the event. If anyone is interested in joining, please contact Director Larson.

5. Consent Agenda

A. Approval of Minutes from the November 13, 2021 Special Saturday Board Meeting

B. Approval of Minutes from the November 23, 2021 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and HOOVER)

Director Larson made a motion to approve the Consent Agenda.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Welcome Message - Courageous Conversations

President Agpaoa Ryder lead the discussion on the background of the four agreements from Courageous Conversations. The agreements are a tool from the field guide written by Glen Singleton. What goes along with the four agreements is the courageous conversations compass. As we have these difficult conversations, we need to make sure we're also paying attention to our own as well as listening to where other folks are coming from i.e. beliefs, feelings, etc. In thinking about how we integrate anti-racism into leadership and in being, these tools are very useful. The agreements have a focus in four key parts: Stay engaged, experience discomfort - be vulnerable, speak your truth, and expect and accept non-closure. The compass has four key focus points: believing, thinking, feeling, and acting. Using these tools will help to ground us in conversations and our work.

7. sQuestions Only - Presentation

A. Special Education - Update & Budget Impact

Director Larson referenced Slide 4 and the care teams. What are the care teams seeing, i.e. trends, overviews, what insights they are getting? Jennifer Jones shared that we are building upon the first year. We will be looking at the data and the peer supports. We will be drilling down on the data. Director Larson would like the report to include any trends or overviews that may need additional attention or advocacy, etc.

Director Larson commented on Slide 10 in regard to integrated preschool at Tukwila Elementary. Is this not a goal for all of our schools? Is there a reason that Tukwila Elementary was the only one called out? Jennifer Jones shared that when she came to the district, we had one (1) self-contained integrated preschool. We did not have any special needs students in the classroom. We are partnering with ECEAP and setting aside a number of slots for students that we can include for an inclusive program. We hope to have this at every single school. At Tukwila Elementary, we have a special education certified teacher that is teaching the ECEAP class. This is what makes this class unique.

Director Larson commented that OSPI has goals and dates for special education measures/benchmarks. These would be useful to help set goals and to use as measures in our special education program.

Director Larson commented that it is a known fact that Special Education is underfunded. The underfunding is approximately $1.4 million. This year, we have shown significant improvement from 36% to 24%. However, what is the cause of the percentage going down? Ms. Jones shared that we are underfunded. We have the opportunity to try to recoup funding from the IDEA grant. Ms. Birdsong has additional information. Ms. Birdsong shared that she does not have the information at this time. Ms. Jones and herself can have an offline meeting with you and then share that information with the rest of the Board.

B. Grants Update - Quarterly

Director Larson asked for clarification on Special Education Section 619. Is this federal program targeted at something specific? Ms. Birdsong shared that this is part of the IDEA grant cluster. It covers a .3 FTE for a paraeducator. It falls under the Special Education cluster. We apply for this funding annually.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson congratulated the Transportation Department for hiring another driver, especially during these times.

Director Bolerjack and President Agpaoa Ryder acknowledged Harvard Jones's years of service to the school district.

B. Approval of Resolution No. 920 - Approval of an Interfund Loan

Director Larson made a motion to approve Resolution No. 920 - Approval of an Interfund Loan.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of City Park Leases - Foster Park and Riverton Park

Director Hoover made a motion to approve City Park Leases - Foster Park and Riverton Park.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of District Strategic Plan Proposal - Center for Educational Effectiveness (CEE)

Director Larson made a motion to approve the District Strategic Plan Proposal - Center for Educational Effectiveness.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Policies No. 2402 - 2409

Director Bolerjack made a motion to approve Policies No. 2402 through 2409.

Director Larson seconded the motion.

The motion died on the floor.

Discussion ensued. The Board of Directors requested a letter from each department head affirming support for the policy changes. Mr. Howard will collaborate with Foster High School regarding letters of support. Once all letters are received, the policies will be brought back to the Board of Directors for review and approval.

Director Morris made a motion to table the approval of the policies.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the meeting at 7:49 p.m.

December 4, 2021

Recording

Agenda

Saturday, December 4, 2021

Special Saturday Board Meeting -Virtual via Zoom & Phone (9:00 a.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur
********************************************************************************1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Discussion Items

A. School Improvement Plan - Secondary

B. School Improvement Plans - Summary (Elementary and Secondary)

C. Proposals for Strategic Plan Work

4. Action Items

A. Approval of Resolution No. 919 - Certification of 2022 Excesss Property Taxes

5. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Agpaoa Ryder called the meeting to order at 9:01 a.m.

B. Roll Call

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Morris

Director Bolerjack

Director Larson

Director Hoover

Board Directors Absent:

None

C. Welcome Guests

President Agpaoa Ryder welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Ted Howard

Brett Christopher

Kelly Garrett

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the Agenda of the December 4, 2021 Special Saturday Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. School Improvement Plan - Secondary

Brett Christopher, Principal, Showalter Middle School, presented his School Improvement Plan (attached). The presentation included Celebrations, Areas of Focus, and Needs.

Director Bolerjack commented that she would love to hear the stories of student engagement and successes. Is the "circles" a curriculum or a method? Principal Christopher replied that it was a method. All staff has been trained in this method.

Director Larson commented on the Long Term Learners MLL ELL. Do you have any insights into how we reduce this number, or how things can be done better? Principal Christopher shared that the elementaries have adopted the same model that we have at the secondary level. Early emphasis and promoting of reading and focusing on the academic vocabulary pieces of the curriculum.

Director Hoover asked what committees currently exist at Showalter? What has been the process for committee recruitment? How are you ensuring that all stakeholders are coming along and being invited into that work? How are stakeholders notified when those meetings are taking place and invitations are extended? Principal Christopher shared that we currently have the following committees:

Leadership Team Meeting - This meeting used to be just department chairs. We now have ESP representation, and we have ASB (student officers) that will be joining and community partners. We have Dispute resolutions and Bridging Cultural Gaps. A calendar invite is sent.
PBIS - Ms. Perez leads this group. A calendar invite is sent.
Race & Equity - We have students who are on this committee.
Steering Together - We have posters sent out for more student involvement.

President Agpaoa Ryder asked how the restorative practice circles have improved the leadership community for your staff, students, and you? Principal Christopher shared that at the Admin. level, we have learned to be vulnerable and to be open. In addition, it is more about listening than talking. We are listening to the voices of the staff. We used this process in the area of discipline issues and to help resolve and restore to students that have been harmed. It has helped to reduce the exclusionary consequences for students.

B. School Improvement Plans - Summary (Elementary and Secondary)

Dr. Herndon provided an overview of the School Improvement Plan summary. This will help identify areas that are aligned with strategic goals, and the areas that need additional support. The summary document will be emailed to the Board for reference.

C. Proposals for Strategic Plan Work

Ted Howard, Chief Academic Officer, provided an in-depth review of the Strategic Plan Proposals Summary. The summary includes four main categories:

Race & Equity Training
Costs
Community Equity Focus
Results of meeting district goals

Based on the summary, the recommendation from Administration was to move forward with the CEE proposal for the strategic plan refresh. The Board of Directors will take final action at the next regular board meeting.

4. Action Items

A. Approval of Resolution No. 919 - Certification of 2022 Excess Property Taxes

Director Bolerjack made a motion to approve Resolution No. 919 - Certification of 2022 Excess Property Taxes.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

5. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the meeting at 10:56 a.m.

November 23, 2021

Recording

Agenda

Tuesday, November 23, 2021

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur
********************************************************************************1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Land Recognition

2. Approval of Agenda

A. Approval of the Agenda for the November 23, 2021 Regular Board Meeting

3. Oath of Office

A. Oath of Office - Carlee Hoover - Board Director District 1

4. Public Comment

A. Public Comment - Virtual Protocol

5. Reports

A. Superintendent Report

B. COVID-19 Report

C. Directors' Reports

6. Consent Agenda

A. Approval of Minutes from the November 9, 2021 Regular Board Meeting

B. Approval of Minutes from the November 9, 2021 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)

7. Annual Organization of the Board

A. Annual Organization of the Board of Directors

8. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Graduation Rates - June 2021

C. Enrollment Report - November 2021

D. Monthly Budget Status Report - August, September and October 2021

9. Presentations

A. Board Policies - First Read - Policy 6970 and Policies 2402 - 2409

10. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Technology Plan

11. Executive Session

A. Executive Session - To discuss with legal council representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency per RCW 42.30.110(i)

12. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Bolerjack called the meeting to order at 6:30 p.m.

B. Roll Call

President Bolerjack called Roll Call.

Board Directors Present:

President Bolerjack

Director Morris

Director Agpaoa Ryder

Director Larson

Director Hoover

Board Directors Absent:

None

C. Welcome Guests

President Bolerjack welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Benton Coblentz

Courtney Martinez

Veronica Birdsong

Angie Marshlain

Stacy

Stephanie Chen

Duane meyer

Hannah Maestro

Aaron Draganov

Naz Rokonaki

Beth A.

Jeff Baker

Jennifer Jones

Jonathan Joseph

Grace Saturnino

Ted Howard

Kelly Garrett

D. Land Recognition

Director Agpaoa Ryder conducted the Land Acknowledgements which were crafted by students.

2. Approval of Agenda

A. Approval of the Agenda for the November 23, 2021 Regular Board Meeting

Director Larson made a motion to approve the Agenda for the November 23, 2021 Regular Board Meeting.

Director Agpaoa Ryder seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Oath of Office

A. Oath of Office - Carlee Hoover - Board Director District 1

President Bolerjack conducted the Oath of Office for newly elected Carlee Hoover, Director District 1.

4. Public Comment

A. Public Comment - Virtual Protocol

President Bolerjack called for Public Comments.

Deborah Kohr read the following public comments:

Courtney Martinez - Teacher - Thorndyke Elementary - My name is Courtney Martinez and I serve many different roles in the Tukwila School District. I am a teacher at Thorndyke Elementary School, where I serve as co-facilitator of the Race and Equity Team. My most notable role is that of parent to two students in our district; one at Foster High School and one at Showalter Middle School. It is from these roles that I am writing to you today to urge the school board to nominate and vote for Bridgette Agpaoa Ryder as President of the Tukwila School Board. In the 10 years that my children have been in this district, I have yet to see another candidate be so student and community centered than Bridgette. She advocates for the voice of the students to be heard and that of community always. She advocates for transparency and timely communication, something that TSD has always struggled with. She leads with a race and equity lens in all her discussions; which is immensely necessary in our diverse community. I hope that you take this time to also listen to community members and nominate Bridgette for School Board President. Thank you!

Joe Langer - Community Member - Thank you board of directors for taking my public comment on naming Showalter Gymnasium after Ron Keeling. Following Mr. Keelings passing there were a number of past students, staff and community members that thought this would be very fitting considering all Ron had done for The community, Showalter, the students and student Athletes over the many years. He spanned many generations of the same families as well and can’t name one person who has ever had a bad thing to say about him. Ron’s resume would be hard to match by any other staff member over the years from teaching, coaching multiple sports middle school and high school and helping thousands of students in life, Ron was one of the reasons I came back to Showalter and Foster to be a coach for Basketball and Golf. The Gymnasium was his office for countless years and should continue to be his office now in his memory. If needed I can get more statements from others regarding why we should memorialize the gym after Ron.

Thu Tran - Teacher - Showalter Middle School - This is my 14th year teaching in the Tukwila School District. I am writing about two things: my nomination for Dr. Bridgette Agpaoa-Ryder as Board President and to share both my appreciation for her work and dedication to our district and for the work and dedication of two classified employees, the office staff at Showalter Middle School, Yasir Magsoosi and Andrea Cameron. First, I highly recommend and nominate Dr. Bridgette Agpaoa-Ryder for the position of School Board President. Her work and dedication is beyond just a written commitment; she regularly and actively engages with the community, advocating for our students, families and staff, particularly our BIPOC members of the community. Dr. Agpaoa-Ryder does more than celebrate and acknowledge our renowned diversity here in Tukwila; she fights to empower it, and to give it voice by taking the time and energy to listen and take action. We need courage to challenge harmful policies and decision-making, we need change in the systems that neglect and over-stress, and we need vision to maintain solidarity and push us forward, not backward here in Tukwila. Dr. Agpaoa-Ryder is the right leader for these calls to action. Secondly, I want to share my appreciation for some of the most underappreciated staff at our school; our new Office Manager Yasir Magoosi and new Attendance Secretary Andrea Cameron. It has been very difficult, the transition from a pandemic Zoom year to full in-person, full capacity teaching and learning during a time when all of us are still reeling from the trauma that happened and is still happening as a result of the pandemic. When we sadly lost our office manager to cancer and another to a better opportunity, we feared the worst. But two paraeducators who thankfully understand our school and our systems stepped up to take on jobs that arguably require a team EACH and yet, somehow, they are able to keep the entire school running well, with a smile and so much grace and support. I imagined two strangers to the district taking up both positions, who would still be learning on the job months later, still unfamiliar with our diverse populations and lacking necessary nuance and finesse to navigate through Showalter waters...I just know that our school would flounder without these two amazing, hard-working individuals supporting us. It goes to show how important it is to establish good relationships with people here in our district who have shown loyalty and dedication in the face of extreme difficulty. Retention has always been a struggle particularly now but some choose to stay and I hope we continue to show respect and support for the people who carry us to the finish line, daily. Thank you.

Zach Pratap - Community Member - I wish to indicate my support for Dr. Bridgette Agpaoa-Ryder for the President of the Board. TSD is one of the most diverse school districts in the nation and as Vice-President it is only fitting that she represents the diverse voices of the students, families and the community that she personally understands and seeks to serve and transform. Dr. Agpaoa-Ryder has been involved in race and equity teams at both building and district levels and advocates for the BIPOC students and families in terms of accessibility to resources and opportunities. The board needs to do its due diligence to elect a very highly capable and qualified female BIPOC leader.

Allan Howard II, Riley Haggard, Jonathan Joseph - Tukwila Children's Foundation - Today we welcome our newest director, Carlee Hoover, to the Tukwila School Board. The start of new terms allows us to reflect on the past year and look forward to the fantastic opportunities ahead. We want to thank you for your steadfast leadership through the difficult times our students and families continue to experience caused by the COVID-19 pandemic and the economic recession. It has been difficult for many, but having leaders who listen and respond to the community's needs has made a difference for many. As we look to the future, we are excited about the school board's focus on operationalizing the values of equity, belonging, diversity, and inclusion into all levels of the school district. We are encouraged by the movement to center student and family's voices. We will continue to partner in elevating the experience of those who are not at the decision-making table. We appreciate the intentional focus on creating a school culture that is reflective of our diverse community. We celebrate the opportunities for our students and families, specifically, those who are most marginalized, to be invited, included, and appreciated as a part of our Tukwila family. We even see this in our school board leadership. Historically, the current Tukwila School Board Vice-Chair has assumed the position of Board Chair once vacant, or the term is expired. If precedence remains, we are excited to welcome Dr. Agpaoa-Ryder to the board chair position. After speaking with a large number of community members, many are encouraged by the history of Tukwila electing community role models in this role. Many commented that it's nice seeing a former teacher or a reverend/community leader in this position before. They shared, "Now our daughters get to see a woman of color, whose a mom with young kids in the district, a working professional and a DOCTOR, lead the school board." Many community members shared that having a woman of color in this role makes a difference for so many young BIPOC girls in our community. So many BIPOC girls do not see enough women of color in leadership roles with the support of their white colleagues. Thank you for recognizing the importance of showing this type of equitable leadership model and supporting Dr. Agpaoa-Ryder in her new role. This academic year continues to be a challenge. Yet, with leaders like those in the Tukwila School District, who exemplify the values of community, diversity, equity, and inclusion, we can push forward and lead with integrity. Congratulations to Dr. Agpaoa-Ryder in her new role, and welcome Director Hoover to the school board. We look forward to our continued partnership together.

5. Reports

A. Superintendent Report

Dr. Herndon reported on several items. Welcome to Director Hoover and congratulations. He attended the WSSDA conference this week. There were many excellent conferences. One of the main key take away was to be able to listen with kindness and empathy. He reported on traffic updates and making schools safer for our students. Thorndyke Elementary has implemented several safety protocols that has increased the safety of their students. Each elementary has individual safety issues. We are partnering with the City of Tukwila for input into safety standards. Vaccination clinics will continue. He reported on attending several meetings with the Area Superintendents, Department of Health, etc. There was a lot of frustration expressed as there was not a lot of guidance from several state entities. We have, as a group, made several pleas to update several of the processes and procedures. We do have an early release tomorrow, followed by no school on Thursday and Friday due to the Thanksgiving holiday.

B. COVID-19 Report

Hannah Mastro, District Nurse reported on the recent COVID 19 vaccination clinic held this week. We were able to administer 171 first dose student immunizations, plus booster shots for adults. In addition, we began implementation of the 7-day quarantine. Families seem enthusiastic about this option. Frequently Asked Questions (FAQ) are now available on the website. This includes information about what to do when students and teachers have to quarantine or isolate. The structure of the Department of Health support has changed. We are now working with a new DOH point of contact, Pricilla Nutu. She will provide guidance as well as connect us with resources such as mass testing and school visits as needed.

C. Directors' Reports

President Bolerjack reported that she had hoped to have a student representative here tonight. We still have one to interview, however, it is a bigger interview process according to policy. We hope to have two student reps the next time we meet. She reported on attending the WSSDA annual conference. One of the things that kep coming up was a quote "not going back to what was, but stitching a new garment". Imagine getting all the threads and what the new garment will look like. She also shared that WSSDA shows attendees students from around the state. One student sang a song called Legacy, and sung about what matters. His song is posted on her personal facebook page. She shared that while she was attending, she noticed how strong and steady our leadership was. There were a lot of other boards who felt like there were floundering and stumbled upon several new rules while attending the conference. She shared that there were approximately 125 changes in the last 18months, either legal or policy change. Our staff did this so seamlessly, that most of us didn't realize. Kudos to our staff for staying on top of all that we have had to go through for the last 18 months.

Director Morris reported attending the WSSDA annual conference. She shared that she learned about HB 1160. We need to advocate at the legislature to make things more clear as district interpret things differently. i.e. what is essential versus what isn't. She also shared that she attended a session presented by Woshougal. Their philosophy is they decide what programs and where they want to go, then decide the budget. This might be something we can look into. There are also some great ideas for our CTE programs that were discussed, which she shared with Mr. Baker.

Director Hoover shared that she was honored to be serving the community of Tukwila and provided a brief bio. Director Hoover reported that this last week was a whirlwind. She reported attending the Race & Equity meeting at Tukwila Elementary. It was wonderful to be in the space with folks. She shared that she attended the WSSDA annual conference and Board Boot Camp. She attended the Budgeting for Equity. This showed how to put the money behind the words, and making sure resources are shifted and directed to the students.

Director Agpaoa Ryder reported on attending the WSSDA annual conference. The keynote, presented by Brooke Brown, was phenomenal. She acknowledged and recognized Brooke Brown and Erin Jones as a phenomenal educators/leaders. Director Agpaoa Ryder reported attending the Equity Caucus. This was an excellent session on how to not just hear from the community, but how to share power and collaborate with the community. Community meeting events are included in the written report (attached).

Director Larson reported on several items. Consensus data is starting to come in. This usually means that we would need to review our director district boundaries to make sure they are equally divided, etc. This will need to happen before the next election in 2023. He shared an update on the Cascade View Robotics program. The students in this program are getting very advanced. This is in part to creative learning labs equipment and the teacher who initiated a new programming curriculum during COVID. He reported on the General Assembly. This year it was conducted via Zoom. A couple of the initiatives we submitted passed.

Reduce barriers to post-secondary education
Staffing - support positions for high poverty schools
Equity-based funding system - this is the first time the association passed this
Full support for McKinney-Vento student

Director Larson reported on his meeting with Representatives Hackney and Berquist. It was an excellent meeting. Discussion focused on Representatives being equitable with funding. He also attended the Equity in Education Coalition conference. The group who presented, N.W. Education Access Group, provides mentoring services to high school and college students to help them navigate the education system and keeps them on track as they go through their education. They recently expanded to include all of King County. They will stay with students from high school through college. This would be an excellent group to connect with. Director Larson shared that he read Powerless to Powerful, which was recommended by Ted Howard, Chief Academic Officer. The whole premise is that you need to enable and power staff. Director Larson reported on attending the WSSDA annual conference. He attended the Highline presentation which focused on Race and Equity work, specifically identity. He also attended the WSSDA On Board session on Equity and the Quincy Empathy Interviews session.

6. Consent Agenda

A. Approval of Minutes from the November 9, 2021 Regular Board Meeting

B. Approval of Minutes from the November 9, 2021 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)

Director Larson made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Annual Organization of the Board

A. Annual Organization of the Board of Directors

President Bolerjack called for nominations for President.

Director Hoover nominated Director Agpaoa Ryder for President.

Director Agpaoa Ryder accepted the nomination.

Board Directors in Favor:

Director Bolerjack

Director Larson

Director Morris

Director Hoover

Director Agpaoa Ryder

Board Directors Opposed:

None

Director Morris nominated Director Bolerjack for Vice President.

Director Bolerjack accepted the nomination.

Board Directors in Favor:

Director Agpaoa Ryder

Director Larson

Director Morris

Director Hoover

Director Bolerjack

Board Directors Opposed:

None

8. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Graduation Rates - June 2021

Director Larson Dave asked are there any programs or anything we have in place to try and reconnect with those students that have dropped out of school? Dr. Herndon replied that there are several organizations that do this work. Some challenges that lots of districts are facing is an increase in students dropping out of school and decreased enrollment. We will continue to engage with our current organizations and use additional resources and strategies to connect and follow up with students.

C. Enrollment Report - November 2021

Director Hoover asked what fluctuation in enrollment is expected and normal? Also, when might you see a drop in enrollment where you might be concerned and examine that data moe closely? Dr. Herndon replied that Tukwila has been in an enrollment decline for some time. We are not the only district experiencing this in King County. A lot of this is tied to cost of living, housing prices, jobs, etc. the state overall is currently down about 4-5% overall. The state is trying to figure out where all of those students are, which varies per region. In our area, it is approximately 1-2% per district. There is a hope that vaccinations for five - eleven-year-olds will positively impact the enrollment.

D. Monthly Budget Status Report - August, September and October 2021

Director Larson commented that in the October Budget Report, ESSER III is listed as $2.3 million. Is this being allocated to us in pieces? What is going on there? Veronica Birdsong, Chief Financial Officer, replied that ESSER III funds were distributed in two (2) pieces. The amount listed on the Budget Status Report is 20% for the learning loss set aside. That was included in the 21-22 budget. Between ESSER II and ESSER III, the latter was a big chunk of money, so the remaining part of ESSER III is in the 22-23 budget.

President Agpaoa Ryder followed up on the Tribal Language Heritage grant. How do our tribal families know about this moving forward? Ms. Chen replied that we did not apply for this grant this year. We applied last year for it, and will receive grant funds for this year and next year. If you would like us to pursue this grant, please let us know and we can submit a grant application.

9. Presentations

A. Board Policies - First Read - Policy 6970 and Policies 2402 - 2409

Director Larson commented on Policy 6970. The procedure title was changed. The policy title should be changed as well to be consistent. Director Larson commented that this current policy is rather restrictive. It would be beneficial to engage the community for additional input. President Agpaoa Ryder agreed with Director Larson and requested input from the District Race and Equity team and cabinet.

10. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Technology Plan

Director Bolerjack made a motion to approve the Technology Plan.

Director Hoover seconded the motion.

The motion died on the floor.

Discussion ensued and the Board of Directors requested additional information:

Race & Equity Toolkit- which groups would be impacted by this plan. Include breakdown of groups by race or program.
Include student, staff, community input - how is this impacting the underrepresented groups.
SWOT analysis with goals for improvement
The curriculum listed in the plan - Was this approved by the Curriculum Committee? Was this reviewed by the Race & Equity Committee? When did the Board approve this curriculum.

Director Larson made a motion to table the approval of the Technology Plan.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Executive Session

President Agpaoa Ryder recessed the regular meeting to Executive Session at 8:21 p.m. for approximately 15 minutes to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency per RCW 42.30.110(i)

A. Executive Session - To discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency per RCW 42.30.110(i)

President Agpaoa Ryder called the meeting back to regular session at 8:35 p.m. There was no action.

President Agpaoa Ryder called Roll Call.

Board Directors Present:

President Agpaoa Ryder

Director Morris

Director Larson

Director Hoover

Director Bolerjack

Board Directors Absent:

None

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the regular meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Agpaoa Ryder adjourned the meeting at 8:36 p.m.

November 13, 2021

Recording

Agenda

Saturday, November 13, 2021

Special Saturday Board Meeting -Virtual via Zoom & Phone (9:00 a.m.)

Board of Directors
District 1: Vacant
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur
********************************************************************************

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion Items

A. School Improvement Plan - Secondary

B. District Strategic Plan - Options

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Bolerjack called the meeting to order at 9:02 a.m.

B. Roll Call

President Bolerjack call Roll Call.

Board Directors Present:

President Bolerjack

Director Morris

Director Larson

Director Agpaoa Ryder

Board Directors Absent:

None

C. Welcome Guests

President Bolerjack welcomed guests.

Guests:

Dr. Flip Herndon

Ted Howard

James Blanton

2. Action Item

A. Approval of Agenda

Director Agpaoa Ryder made a motion to approve the agenda of the November 13, 2021 Special Saturday Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. School Improvement Plan - Secondary

James Blanton, Principal, Foster High School, presented his School Improvement Plan. Mr. Blanton provided an overview of Foster High School Goals, which are organized in four (4) categories:

Culture
Expectations
Connecting supports to students
Community connections/engagement

The Foster High School mission statement, along with specific goals for FHS were included as part of the presentation. All presentation materials are attached.

B. District Strategic Plan - Options

Dr. Herndon provided a brief overview of the history/background of the strategic plan and plan to move forward. Ted Howard, Chief Academic Officer, reviewed the two (2) strategic plan proposals received through the RFP process.

Upon further discussion and feedback, the Board of Directors requested the following additional items:

Race & Equity analysis of each proposal received
Comparison of pro's and con's for each proposal received - i.e. comparison chart
More local involvement - needs to be reflected in the proposals
Facilitators more reflective of community

Once the additional information is received, the proposals will be re-presented to the Board of Directors for further discussion.

4. Adjourn

A. Adjourn

Director Agpaoa Ryder made a motion to adjourn the Special Saturday Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Bolejack adjourned the meeting at 10:52 a.m.

November 9, 2021

Board Work Session

Recording

Agenda

Tuesday, November 9, 2021

Board Work Session via Zoom Meeting and Phone (5:00 p.m.)

Board of Directors
District 1: Vacant
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur
*********************************************************************************
1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. School Improvement Plans - Elementary

3. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Bolerjack called the Work Session to order at 5:00 p.m.

B. Roll Call

President Bolerjack called Roll Call.

Board Directors Present:

President Bolerjack

Director Morris

Director Larson

Director Agpaoa Ryder

Board Directors Absent:

None

C. Welcome Guests

President Bolerjack welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Steve Salisbury

Veronica Birdsong

Tenesha Fremstad

Ted Howard

Jeff Baker

Jennifer Jones

Hani Nur

Aaron Draganov

Constance Thomas

Bev Miller

2. Presentations

President Bolerjack noted that the evaluations of the previous year were not included in the presentation. It was requested that the evaluations are included with the School Improvement Plans.

A. School Improvement Plans - Elementary

Tenesha Fremstad, Principal, Cascade View Elementary, presented her School Improvement Plan (attached). President Bolerjack commented that she loved hearing about the professional development on SEL and anti-racist work and that, when Ms. Fremstad had some time, she would like to meet and hear about the changes that she has seen in people and in practice. President Bolerjack asked if there was a Community in Schools person at Cascade View Elementary? Ms. Fremstad replied yes, we do have someone, and we will be meeting to discuss various items, etc.

Constance Thomas, Principal, Thorndyke Elementary, presented her School Improvement Plan (attached). Director Larson asked about typical growth and stretch grow, what do you think about having goals related to stretch growth? Ms. Thomas replied that we do need to have stretch goals or we will not be able to close the achievement gaps. We will be working with our data team. President Bolerjack would like to see copies of Ruler charters when they are finalized. Director Agpaoa Ryder asked what is the percentage of ELL students at Thorndyke? Ms. Thomas replied 50%. Director Agpaoa Ryder asked what is going to happen with the mascot. Ms. Thomas replied that our R&E leaders plan to reach out to the Duwamish tribe to ask to keep the thunderbird. We are waiting to hear back from them.

Steve Salisbury, Principal, Tukwila Elementary, presented his School Improvement Plan (attached). Director Larson inquired, when you stated that iReady reading scores will increase by 8%, were you talking about students at grade level or typical growth or stretch growth? Mr. Salisbury replied he was referring to all growth. Stretch growth is important, for not just students, but staff as well so all of us are aware of where the students are and getting them caught up.

Dr. Herndon shared if there are any additional questions, please send them to him and we will follow up with Principals.

3. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board Work Session.

Director Agpaoa Ryder seconded the motion.

All voted in favor of the motion.

The motion carried.

President Bolerjack adjourned the Board Work Session at 6:10 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, November 9, 2021

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors
District 1: Vacant
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur
*********************************************************************************
1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Land Recognition

2. Approval of Agenda

A. Approval of the Agenda for the November 9, 2021 Regular Board Meeting

3. Public Comment

A. Public Comment - Virtual Protocol

4. Reports

A. Race & Equity Update

B. COVID-19 Update

5. Consent Agenda

A. Approval of Minutes from the October 16, 2021 Special Saturday Board Meeting

B. Approval of Minutes from the October 26, 2021 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and AGPAOA RYDER)

6. Board Discussion

A. Student Representative to the Board of Directors

B. Improving Inclusive Practices - Community Voice

C. Formation of Workgroups

7. Questions Only - Presentations

A. District Improvement Plan

B. New Teacher Academy

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Highly Capable Program Plan for 2021 - 2022

C. Approval of Resolution No. 918 - Approving Newly Elected Board Directors to attend the WSSDA Annual Conference

D. Approval of Inclusive Practices which Center Community Voice and Improve Transparency

E. Approval of Formation of Workgroups

10. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Bolerjack called the meeting to order at 6:31 p.m.

B. Roll Call

President Bolerjack called Roll Call.

Board Directors Present:

President Bolerjack

Director Morris

Director Agpaoa Ryder

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Bolerjack welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Bev

Carlee Hoover

Duane Meyer

Hannah Maestro

Veronica Birdsong

Courtney Martinez

Ian Sample

Jennifer Jones

Grace Saturnino

Stephanie Chen

Jeff Baker

Aaron Draganov

Pam Bila

Ted Howard

Hani

Kelly Garrett

Theren Hayes

D. Land Recognition

Director Agpaoa Ryder shared Land Acknowledgements that were crafted by our students.

2. Approval of Agenda

A. Approval of the Agenda for the November 9, 2021 Regular Board Meeting

Director Morris made a motion to approve the agenda for the November 9, 2021 Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment - Virtual Protocol

President Bolerjack called for Public Comment.

Deborah Kohr shared there were no public comments.

4. Reports

A. Race & Equity Update

Dr. Herndon reported on several items. We continue to work on our SRO opportunities. These have been pushed back a couple of weeks due to availability of our facilitator. We will have different stakeholder groups to speak among themselves and ask questions. Stakeholder groups include students, community members, families and staff. Once the information is compiled, a report will be completed by the facilitator and then will be presented to the Board for further discussion and action. For our Saturday meeting, the secondary principals will be presenting their School Improvement Plans. We will also review and discuss the proposals received for a refresh on the District Strategic Plan.

We will be hosting a vaccination event next week for children aged five (5) to eleven (11) years old. The vaccination clinics have been organized by the COVID team. Thank you to Aaron Draganov, Hannah Maestro and Jennifer Jones for their work on this event, as well as the future clinic events.

B. COVID-19 Update

Hannah Maestro, District Nurse, provided an update on COVID-19 information. As Dr. Herndon mentioned, we will be hosting a vaccination event next week. Our Community Liaisons have helped with getting the word out to our families, and they will be onsite during the event to help with translating as needed. We have also worked with the communication company, Soap Box, to help with our Frequently Asked Questions in regard to the vaccination, and the event. We also follow the Department of Health's guidelines. There have been a couple of changes:

DOH is now requiring schools to use a 7-day quarantine after the last exposure date with testing during day 5-7. The student or staff member may return to school if they are COVID-negative and asymptomatic. If the student or staff member does not turn a COVID test in, they will continue to quarantine until 14 days after their exposure.
Priority Contact Tracing: found on page 11 of the supplemental considerations- focuses contact tracing efforts on priority situations (lunch/break rooms, classrooms where students are not 3 feet apart, etc.).
Performing Arts: “Masks are not required for fully vaccinated performers in high aerosol-generating activities, such as theatre (e.g., plays and musicals), speech/debate, and competitive dance. However, unvaccinated performers in these performing arts activities must participate in Screening Testing for Performing Arts as described below in order to remove their mask for a rehearsal or performance or event. Universal masking is required indoors when not actively rehearsing or performing.”

5. Consent Agenda

A. Approval of Minutes from the October 16, 2021 Special Saturday Board Meeting

B. Approval of Minutes from the October 26, 2021 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and AGPAOA RYDER)

Director Agpaoa Ryder made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Student Representative to the Board of Directors

Dr. Herndon opened the discussion with a quick recap. Director Agpaoa Ryder asked how was this communicated to teachers, staff and what was the dialogue and communication back from the community? Dr. Herndon replied that in the past, we have looked at the leadership class, as well as Foster High School administrators. It is not uncommon to have one or two applicants. Sometimes, if a student is a participant in sports or other extracurricular activities, they might not have time to make the board meetings. We do have a process/procedure as to how it is communicated and advertised. President Bolerjack asked how we review the two current applications? Is that during a public meeting? Director Larson shared that it has always been an interview process. We have two board directors, the current Sr. Student Representative, and Administrators. Director Larson shared that he is interested in learning what the barriers are in getting information out to students. Director Agpaoa Ryder shared that Director Larson and herself were part of the interview process. During and after the process, we discussed the concerns regarding lack of access. As of this point, we still have not seen nor heard any additional discussion on this and progress. She also shared concerned regarding our current Sr. Student Representative as she is part of the Board and a missing "piece" of us. President Bolerjack asked for suggestions in moving forward. Director Agpaoa Ryder shared that we should connect with the students. President Bolerjack agreed that we should reach out to the students. President Bolerjack shared that she would connect with Foster High School Administrators. Director Morris agree with Director Agpaoa Ryder in that we do need to reach out and connect with students and make changes as needed, however we currently have two (2) students who have applied and are interested and it would not be advisable to change the rules and requirements at this point. Dr. Herndon shared that he could reach out to the principals to inquire what has been done in communicating and reaching out to students, and reach out to cabinet as well as colleagues for ideas on reaching all students.

Next steps include Dr. Herndon following up with the FHS principals, figure out what has taken place thus far, request feedback for additional ideas on how to reach students. Director Agpoa Ryder requested that Dr. Herndon also follow up with our Sr. Student Representative as well. Director Larson asked if a vote was needed to move forward in the process as we have two (2) applications at this time. Dr. Herndon would like first see where we are in the process with the application and to follow up with the applicants to confirm there is still a level of interest. President Bolerjack asked if there is still a level of interest from the students, could we proceed with the interviews? Director Larson and Director Morris would like to proceed. Director Agpaoa Ryder commented that she would like to hear from Foster High School more information on how the original information was distributed, how many students had access, are they recognizing that not all students had a fair, equitable chance to know about this information, etc. Just because a few people knew about this information does not mean that it was done equitably. President Bolerjack asked if we needed to wait until the next Board meeting to get follow up information from Dr. Herndon or can we get that information in the interim and move forward if it meets criteria? President Bolerjack suggested that the Board move forward in interviews as three (3) of the Board directors feel ready to proceed. If Director Agpaoa Ryder receives the information she needs, then four (4) of us would be ready to move forward and get student voice in our meetings. Director Agpaoa Ryder commented that it is unfortunate that our Board as a majority of us are deciding this as the majority of our students have not had a voice yet. I don't feel that we should be making decisions that impact our students without hearing from them.

B. Improving Inclusive Practices - Community Voice

Director Agpaoa Ryder facilitated the conversation beginning with a circle exercise. Director Agpaoa Ryder provided a quick recap of how this document was created and shared with the Board. We are now at the point of prioritizing the recommendations and moving forward by putting them into action/practice.

Director Morris commented that Item #1 - Center students, student voice and student brilliance in any decisions that impact students - should be a center of focus for the Board.

Director Larson shared that there are some on the list that can be done rather quickly. Item #16 - Superintendent provides a follow-up response (from prior meeting) in meeting packet -is actually already in our Superintendent's Expectations document. Item #17 - Public comments are emailed to the secretary board simultaneously - this one is easy to accomplish and put into practice. Item #12 - people who comment are moved to panel (Zoom) - if someone wants to give public comment online they can be moved to panel for comment. Item #15 - public comment on each agenda item - City council has this practice in place currently. Director Larson commented that Items #9 and #10 should be part of the "Formation of Workgroups" as they both have to do with how we present to the community and how a Board works / role of the board. We have a Board of Directors page on the website. If we wanted to have a couple of Directors go and review the page and see if there may better presentation of the information. Another workgroup would be for Item#1 - Student voice. There are several ways we could get students more involved with the budget, student reps could have an assignment to research a topic they are interested in and bring it back to the Board with recommendations, etc. In the past, Foster High School would have a cumulative project as part of the graduation process. Each student would be asked to reflect on their experience in the school district and discuss what went well, what didn't go well, changes, recommendations, etc. These are really informative. Dr. Herndon shared that we are gearing up to start the family nights again. In the past, these were very helpful as the liaisons would invite families to join this event and discuss specific topics and/or information and request feedback from families. President Bolerjack agreed that these meeting were very informative.

President Bolerjack commented that Items #1 and #2 were very big and vague. It is really hard to say we are just going to do them without breaking them down into smaller items. One way would be to pick the brains of the schools as to what our students experiences are. Our school administrators and teachers know this information and can provide that information, as well as direct interaction with students and families. Director Agpaoa Ryder asked what that would look like? Would it be visiting schools, or meeting with key stakeholders? She shared an example. Last year she reached out to PTA's and asked if she could meet with them which was very helpful as the information provided gave insight into issues and concerns. President Bolerjack agreed with Director Agpaoa Ryder. We get a lot of data, but would also like the stories behind the data. She also shared that she would love to have a class, or group come in and talk to us about concerns, issues, celebrations, etc.

Director Agpaoa Ryder commented that Item 14 - public testimony the beginning & end (online signups/paper in person) - Currently public comments are submitted, via email, by Noon on the day of the Board meeting. The Board can change this process as it belongs to the Board. Item #15 - public comment on each agenda item (before board business) - This would allow our community to speak on whatever the issue is before we begin board business. Item #16 - superintendent provides a follow up response (from prior meeting) in meeting packet - this would allow more transparency. Item #18 - Transciption/Translation assistance available for written comment - limiting our families to typed English is not inclusive and creates barriers. Other ways needed to for families to provide input.

Dr. Herndon will review and organize the list based on Board discussion and will provide more definitive answers. This final "draft" document will then be presented to the Board for further discussion and action.

Director Agpaoa Ryder and Deborah Kohr will work on the Public Comment items listed in the document (14, 15, 17, 7).

C. Formation of Workgroups

7. Questions Only - Presentations

A. District Improvement Plan

Director Larson asked in regard to the Lucy Caulkins initiative, can you talk a little about this, are we extending it or what exactly is going on there? Mr. Howard replied that we are trying to support our students as to where they are at right now. A lot of our teachers are not using Lucy Caulkins at all. We have been supporting as best as we can. This is to expand support to our students.

Director Larson asked shouldn't we have student growth measures as opposed to proficiency measures? Mr. Howard replied we want our students to have both. I don't think we ever want to use one assessment to assess our students. iReady is a test that primarily tests students on English, which does not align with our goals. So we need to have assessment adapted to our students. Director Larson agreed with Mr. Howard, however he commented that only the proficiency measures were shown in the presentation. There were no growth measures included.

B. New Teacher Academy

Director Larson shared that several years ago we had a number of teachers coming from the Martinez Foundation Program. This is a particularly good program for recruiting, training and supporting teachers of color. Did our relationship with this organization stop for some reason? Can we repair the relationship? Dr. Herndon replied that he did not have that information, but would follow up with Mr. Draganov.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Agpaoa Ryder seconded the motion.

All voted in favor of the motion.

The motion carried.

President Bolerjack thanked Mr. Johnston for his years of service and wished him well in retirement.

Director Larson gave kudos to the Transportation Department for hiring a new driver, especially during this time.

B. Approval of Highly Capable Program Plan for 2021 - 2022

Director Larson made a motion to approve the Highly Capable Program Plan for 2021-2022.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Morris asked how much teacher input was received on this plan? Mr. Howard, Chief Academic Officer, replied that once this plan is approved, we will reach out to teachers and staff for extensive input. Based on the input and feedback, this plan may change.

C. Approval of Resolution No. 918 - Approving Newly Elected Board Directors to attend the WSSDA Annual Conference

Director Agpaoa Ryder made a motion to approve Resolution No. 918 - Approving Newly Elected Board Directors to attend the WSSDA Annual Conference.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Inclusive Practices which Center Community Voice and Improve Transparency

Director Agpaoa Ryder made a motion to table Agenda Items 9.D and 9.E to a future meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Formation of Workgroups

This item was tabled to a future meeting per the previous motion.

10. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Agpaoa Ryder seconded the motion.

All voted in favor of the motion.

The motion carried.

President Bolerjack adjourned the meeting at 8:11 p.m.

October 26, 2021

Recording

Agenda

Tuesday, October 26, 2021

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors
District 1: Vacant
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur
*********************************************************************************

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Land Recognition

2. Approval of Agenda

A. Approval of the Agenda for the October 26, 2021 Regular Board Meeting

3. Public Comment

A. Public Comment - Virtual Protocol

4. Reports

A. Superintendent Report

B. COVID-19 Report

C. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the October 12, 2021 Special Board Meeting

B. Approval of Minutes from the October 12, 2021 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)

6. Board Discussion

A. WSSDA General Assembly Legislative Priority Ranking

B. Tukwila School District 2022 Legislative Priorities

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. Safety Patrol Update- Elementary

C. Enrollment Report - October 2021

D. Bond and Levy Update

8. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Park Leases

C. Approval of CTE 5 Year Plan

9. Executive Session

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Bolejack called the meeting to order at 6:30 p.m.

B. Roll Call

President Bolerjack called Roll Call.

Board Directors Present:

President Bolerjack

Director Morris

Director Agpaoa Ryder

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Bolerjack welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Pam Bila

Veronica Birdsong

Aaron Draganov

Bev Miller

Courtney Martinez

Jennifer Jones

Tenesha Fremstad

Liliana Cardenas

Carlee Hoover

Jeff Baker

Jenn Smith - Seattle Times

Stephanie Chen

Ted Howard

Duane Meyer

Steve Salisbury

Jeannette

D. Land Recognition

Director Larson conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the October 26, 2021 Regular Board Meeting

Director Larson made a motion to approve the agenda for the October 26, 2021 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment - Virtual Protocol

President Bolerjack called for Public Comments.

Deborah Kohr replied no public comments were received.

4. Reports

A. Superintendent Report

Dr. Herndon shared several updates. As soon as we are able to get FDA approval for student vaccinations, we will be offering vaccinations to students ages 5 - 11 years old. We have been offering a vaccination clinic once every three (3) weeks since Spring. This allows people to come in and get either their first shot or booster shot. We will continue to host these vaccination events. We did reapply for a fresh fruit and vegetables grant. Last year, there were some challenges with the application. The initial allocation coming to us for that grant, was substantially lower than expected. Mr. Watt, Director of Dining Services and Ms. Birdsong, CFO, have resubmitted the application for additional funding.

Dr. Herndon shared that he has had several conversations with several staff at King County regarding facilitation of the SRO community conversations. We conducted a survey last spring, and plan to have follow-up conversations with student groups, community, etc. We will put all the information into a report format and will present to the Board for final decision on whether to continue the program as is, with modifications, or discontinue the conversation.

As we move into the season if inclement weather, we are updating our policies, procedures and robo calls to ensure that we are communicating effectively with staff, students and families.

B. COVID-19 Report

Aaron Draganov provided the COVID-19 report. We are proud to announce that we are continuing with our community vaccination clinic series in conjunction with KCDOH and Costco Pharmacy. Our latest was held last Thursday, October 21st from 2:30 to 4:30 at Foster High. In addition to Pfizer doses 1 and 2, we also offered the Pfizer booster. We'd like to highlight that Principal Blanton and Ms. Gamboa centered student skill development in the social studies department as they facilitated the preparation, planning, and communication of this event. It was well attended. Over 50 injections were administered. The next event in the series will take place on Thursday, November 10th starting at 2:30 p.m. Meanwhile, we continue monitoring the upcoming implementation of the 5 to 11-year-old COVID-19 vaccine. We anticipate that the formula will be ready for implementation by the end of next week. We have tentatively planned a few options for administration. Again, this work is in conjunction with KCDOH and Costco Pharmacy. Centering student and community needs. All conversations include strategies for eliminating barriers that may interfere with equitable access for all. These include, assumptions, education, language, location, transportation, forms, and day/time of the events. With the support of Debbie Kohr, Nurse Maestro continues to center community knowledge by maintaining accurate COVID-19 impact information on the school district website. We currently have four classes quarantining and at different stages in their timeline. Since these are the entire class, all students are engaging in their learning experiences remotely.

C. Directors' Reports

President Bolerjack reported she is excited about the vaccine approval for the students. We will look to have vaccine clinics in multiple locations, not just schools. In addition, she attended a workshop on a new Science Curriculum for elementary schools. Reading levels are involved in this curriculum. This would be great for our district as it can be rolled out quickly. Also, she shared that she is interested in the multiple languages that Ms. Chen is working on and is looking forward to hearing more. She shared that we continue to be a resource in her church building for families that need clothes, household items, etc. We are also set up and available to help refugees as they come into our community.

Director Agpaoa Ryder reported on several items. Director Agpaoa Ryder's written report is attached for reference as it contains several resources.

We cannot make decisions that impact scholars, families, employees, without our communities being part of the decision making process. We with power and privilege at the district or building level cannot be OK with current steps in decision making that is part of “business as usual” in our district. In the Book How to be an AntiRacist, Ibram X. Kendi warns as a decisionmaker and leader in the district (with power and privilege), we must assume that our policies, and how we implement our policies are racist if we are not practicing anti-racist leadership. To improve district outcomes and mitigate the harm, we must commit to making conscious choices and being anti racist in all aspects of our lives. If we do not, we will continue to support institutional racism in Education. Since the beginning, Education as a field has perpetuated structural racism. Currently, we are leaders in the district, conduct business meetings, and make decisions through systematically dominant, white supremist culture and leadership practices.

Key items include:

House Bill 1356 - prohibiting the inappropriate use of Native American mascots in public schools without proper tribal consultation
King County Directors Advocating for equitable SPED funding in Washington State
Elevating Community Voice in Board Decisions/Board Work
Puget Sound Transformational Collaborative (PSTC)
Highline College Bachelors of Teaching, Early Education, Paraeducator Advisory Board
Family Network - interest from families/parents to develop a parent network for Foster and Showalter families
King County Redistricting Commission
City of Tukwila Equity and Social Justice Commission
2021 Board Self Assessment
Sound Discipline at the Tukwila Children’s Foundation - Sound Discipline is conducting professional development in their network

Director Morris reported that she attended the Foster High School Art Dedication Ceremony. It is a beautiful piece of art. She also attended the CTE meeting. She reported on attending several webinars.

Director Larson reported that this is national Principal's Month. Thank you to all of our Principals and building Administrators. With the buildings open now, the robotics program is up and running again. The students are coding again and it is great to have this program back, as well as music, choir, etc. He reported on attending the High Dosage Tutoring seminar. There was a lot of evidence presented that show that high dosage tutoring has a significant impact in terms of accelerated learning. I hope this is one strategy we can look at with ESSER funding. Director Larson shared that Policy 6970 - Naming of schools and facilities should be reviewed as it is out of date. In reading through the policy, it states what and how schools should be named. We need to review and revise to align with current law. Additionally, we should also review policy for mastery based learning. One of the pieces missing, in looking at the WSSDA model policies, is the reference in looking at reports through a race and equity lens. Director Larson followed up regarding Representative Hackney's visit scheduled for next week. At this time we need a meeting room scheduled. Dr. Herndon replied that once we know how many are attending we could schedule a meeting room. Director Larson replied that he expects approximately 12-15 in attendance. The visit is schedule for November 3rd, 11:00 a.m. to 1:00 p.m. Director Larson will connect with Rep. Hackney's office regarding a public meeting so that all Board Directors can attend.

5. Consent Agenda

A. Approval of Minutes from the October 12, 2021 Special Board Meeting

B. Approval of Minutes from the October 12, 2021 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON)

Director Agpaoa Ryder made a motion to approve the consent agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

Director Larson shared that at the last meeting we discussed the legislative priorities and discussed providing ranking status from each director.

A. WSSDA General Assembly Legislative Priority Ranking

Director Larson has organized the ranking information for further discussion and final review. Director Larson asked for final changes, etc. Director Agpaoa Ryder asked for clarification on #15. She would like to substitute "Board Directors" for Educators. Director Larson replied that he would find the one for educators and include that as part of the list.

B. Tukwila School District 2022 Legislative Priorities

Director Larson updated last year's legislative priorities. There was not much change in the priorities from last year. Director Larson asked for additional input and/or changes from the Board. Director Agpaoa Ryder asked if there were any mental health items for the upcoming legislative session? In the past year, and being a part of the legislative conversations, there is a big piece of funding coming up that could be used for this. If we are going to advocate for funding, this should be one that is on the list. Director Larson replied that this is less of a legislative priority and is something that the district could achieve. Are other district's getting grants? Director Agpaoa Ryder responded that she was not sure of the funding, but it is something we should explore. President Bolerjack asked how do we address this issue? Is it a p.d. or a cultural shift or possibly bringing in more staff? Director Agpaoa Ryder shared that this is a complicated issue and perhaps a deeper conversation is needed. In this pandemic, there has been a lot of mental health needs. We need to recognize and acknowledge it and move towards resources, etc.

7. Questions Only - Presentations

A. Financial Forecast - 21-22

Director Larson shared that he was interested in the ending fund balance bridge. There was an entry entitled targeted covid-19 relief. It was indicated there was a reduction in funding due to not fully spending the grant. Was this something that we were allocated in ESSER I and we were not able to spend it within the deadline? Ms. Birdsong replied that is correct. We did not lose that funding, we still have those dollars available in the 21-22 school year.

B. Safety Patrol Update- Elementary

C. Enrollment Report - October 2021

Director Larson shared that in comparing 2021 to 2020, it looks as those most of the reduction is in the elementary students. I have heard various stories from parents that they are keeping students home until a vaccine is available. Do we have any evidence that is the case and are we prepared to receive those students? Dr. Herndon replied that he looks at the cohort piece on the enrollment report. This provides a more direct as to where we are. The vaccine may change some of the enrollment and we are prepared to receive it.

D. Bond and Levy Update

8. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Park Leases

Director Larson asked if the City could put a major building on these properties, without district approval? Dr. Herndon replied that capital improvements cannot move forward without approval. He also noted that there is language in the contract that allows us to terminate the contract for educational purposes.

The Board requested that a memo of the process of any legal review be included a contract is up for review and approval.

Director Morris made a motion to approve Park Leases.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of CTE 5-Year Plan

Director Larson requested that proportional data be included when submitted to the Board so we can see any disproportionalities. We need to make sure that these programs are not lower academic programs, or less rigorous. We need to make sure that the students that go through this program are getting a rigorous education, perhaps through an external audit.

Director Morris made a motion to approve the CTE 5-Year Plan.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

9. Executive Session

There were no items for Executive Session.

10. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Bolerjack adjourned the meeting at 7:56 p.m.

October 16, 2022

Recording

Agenda

Saturday, October 16, 2021

Special Saturday Board Meeting -Virtual via Zoom & Phone (9:00 a.m.)

Board of Directors
District 1:
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Harpneet Kaur
*********************************************************************************1. Call To Order

A. Call to Order

B. Roll Call

2. Action Item

A. Approval of Agenda

3. Discussion Items

A. Race & Equity - Continuing Conversation - Community Agreements / Cultural Agreements

B. Open Public Meetings Act - WSSDA

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Bolerjack called the meeting to order at 9:01 a.m.

B. Roll Call

President Bolerjack called Roll Call.

Board Directors Present:

President Bolerjack

Director Larson

Director Morris

Director Agpaoa Ryder

Board Directors Absent:

None

C. Welcome

President Bolerjack welcomed guests.

Guests:

Dr. Flip Herndon

Amy Cast, WSSDA

Carlee Hoover

2. Action Item

A. Approval of Agenda

Director Larson made a motion to approve the agenda of the October 16, 2021 Special Saturday Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. Race & Equity - Continuing Conversation - Community Agreements / Cultural Agreements

Amy Cast, WSSDA, lead the Board through Boardmanship, which covered the following topics:

Board Self-assessment
Review of Self -assessment outcomes
Conversation and identifying growth goals
Synthesizing what we learn today with other work the board is undertaking

Several key "priorities" were identified:

Curriculum work
Professional development for staff
District Strategic Plan
Closing Achievement Gaps - resources and strategies
Communication -needs to be more consistent
Public Input for budget process
Create a space - trust, safe, open dialogue, sense of belonging

One resource would be the Onboarding session at the WSSDA Annual Meeting. This is an invaluable session and will allow all the Board Directors to be on the same "level".

B. Open Public Meetings Act - WSSDA

The Board of Directors requested further clarification on the OPMA law as there are several community meetings, and other events where all Board Directors want to participate. OPMA can limit who can participate in public events, groups or district teams & meetings, can be traumatizing for members. How do we work with OPMA to add flexibility for Board Members? How to we create a solution that works with all cultural lenses and backgrounds?

Amy Cast guided the Board through a Compass Points exercise to start the process of working towards a solution.

E = Excited

Excited to find ways more board members can interact in the community
To get nuanced information and details
To support community efforts

W=Worrisome

Accepting it just because it’s law - using structures & power to reinforce structures & power,
Lawsuit potential

N = Need to Know

The consequences of breaking OPMA
Understanding the nuances – which situation fits OPMA (what if board members aren’t interacting) or does it not
How would it affect groups to have more board members attending
How to share power with each other in case people don’t want a meeting to be a public meeting
How it can be structured to create a win – win situation with community groups,
Understanding which events it applies to
Who has to do the work of posting, agenda, minutes under OPMA

S = Suggestion for Moving Ahead

Be proactive ahead of time in terms of checking with the community group to check about their needs & what is in their best interest
Ensure the solution does not just fit a white supremacist norm
Identify the meetings this might be an issue to work with the groups ahead of time
Start advocating with the leg to help change the law

4. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the Special Saturday Board Meeting.

Director Agpaoa Ryder seconded the motion.

All voted in favor of the motion.

The motion carried.

President Bolerjack adjourned the Special Saturday Board meeting at 12:14 p.m.

October 12, 2021

Recording

Agenda

Tuesday, October 12, 2021

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors
District 1: Vacant
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur
************************************************************************************************************

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Land Recognition

2. Approval of Agenda

A. Approval of the Agenda for the October 12, 2021 Regular Board Meeting

3. Public Comment

A. Public Comment - Virtual Protocol

4. Reports

A. Race & Equity Update

B. COVID-19 Update

5. Consent Agenda

A. Approval of Minutes from the September 28, 2021 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and LARSON)

6. Board Discussion

A. WSSDA General Assembly

B. Public Comment - Improving Inclusive Practices

7. Questions Only - Presentations

A. ESSER Report

B. Enrollment Report - September 2021

C. Assessments - Race and Equity Lens

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

10. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Bolerjack called the meeting to order at 6:31 p.m.

B. Roll Call

Preident Bolerjack called Roll Call.

Board Directors Present:

Director Morris

President Bolerjack

Director Agpaoa Ryder

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Bolerjack welcomed guests.

Guests:

Dr. Herndon

Deborah Kohr

Susie Kelly

Bev Miller

Carlee Hoover

Hannah Maestro

Pam Bila

Jeff Baker

Duane Meyer

Jennifer Jones

Stephanie Chen

Veronica birdsong

Ted Howard

Liliana Cardenas

Two phone callers

D. Land Recognition

Director Larson conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the October 12, 2021 Regular Board Meeting

Director Morris made a motion to approve the October 12, 2021 Regular Board Meeting agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment - Virtual Protocol

President Bolerjack called for Public Comments.

Deborah Kohr replied no public comments were received.

4. Reports

A. Race & Equity Update

Dr. Herndon reported on several items. We have had some excellent professional development and support from PSESD. We have a three-year contract with PSESD to provide professional development for many members of our race and equity teams district-wide. In addition, they have been providing the road map improvement collaboration, which focuses on race and equity issues and opportunities, which addresses issues at the leadership level. We had professional development on Saturday, specific to Tukwila School District. As a system, in order to make improvements, it is the full organizational alignment, from the Board of Directors and down. The Board has shared that this is a priority for them, and our district. Dr. Herndon provided an update on the School Resource Officer issue. He has met with a facilitator who helps work with King County around the SRO issue. A meeting has been set to continue the conversation and meet with stakeholders. The last race & equity committee meeting was great. We heard from several students and staff providing input on educational gaps, and ideas on how to start addressing this issue.

B. COVID-19 Update

Hannah Maestro, RN, BSN, provided a COVID-19 update (report attached). In response to the feedback received at the previous board meeting, we have updated the information on the website to include daily totals, weekly totals, and total tally since the beginning of the school year. We are also working on an FAQ which would include various items, i.e. student learning during quarantine, length of quarantine, etc. We have teamed up with Soapbox, a communications company to improve COVID-19 communication to families. In case a student is quarantined, we do reach out to each family to provide resources, i.e. technology tools, food, etc.

Director Larson shared that he was in a meeting with the Department of Health in which they discussed the rapid PCR test. It was mentioned that the test provides results in thirty (30) minutes and helps reduce additional infection between students, and lower student quarantines. Do we have these? Ms. Maestro replied that we do have these tests and they are currently being used in the athletic program to pre-screen student athletes before events. We are waiting for additional tests kits to arrive. In terms of the quarantine, the main concern is the student to student or staff to student transmission that occurs several days after we have had cases, a student will test positive a week or so into quarantine.

Director Morris thanked Ms. Maestro, Deborah Kohr and Theren Hayes for updating the website with the new data.

President Bolerjack asked when three (3) students are quarantined, how does their education continue? Dr. Herndon replied that it is a case by case basis and depends on the grade level. The student's regular teacher may teach via zoom and broadcast while teaching in person. If a student is out, they may be doing work asynchronisly, and we have a varsity tutor that may go out and work with the student. This also depends on the duration of the quarantine of the student.

Director Agpaoa Ryder asked if staff were able to be tested with the rapid test, or do they need to go to different site? Ms. Maestro replied that staff can be tested with the rapid test, as well as an off site testing facility. Director Agpaoa Ryder asked if the rapid tests were available on demand or only through contact tracing or assessment of high risk? Ms. Maestro replied it is administered if we see if someone is symptomatic.

5. Consent Agenda

A. Approval of Minutes from the September 28, 2021 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and LARSON)

Director Agpaoa Ryder made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. WSSDA General Assembly

Director Larson shared that the items listed in the document (attached) are coming before the General Legislative Assembly at the end of October for a vote. Director Agpaoaa Ryder submitted a list with fourteen of the items highlighted. Is there any item listed that we need to discuss for a pass or no pass? All of the items listed are coming with a "do pass" recommendation from the legislative committee. Director Agpaoa Ryder asked what the final date is for receiving feedback from us and the community? Director Larson replied that feedback would be need to be received by our next Board meeting, which is October 26th. Director Agpaoa Ryder shared that it would be good to think about how we collect feedback from the community. She also shared that the highlighted items come from reaching out into the community via community meetings and gatherings. This list is a compilation of community feedback and needs. One of the items at the top of the list was how we fund special education. Director Larson shared that he would rank the items on the list and bring back to the October 26th meeting for discussion. Director Agpaoa Ryder shared that this is our chance to voice what we are hearing in the community and the needs of our community. Director Larson, as our Legislative Representative, can advocate for our community. In addition, as elected representatives, we should think about how we can advocate for our students needs, not just legislative, but year round.

Director Larson shared that at the WSSDA Regional meeting, there were several representatives that shared they are crafting a letter for Director Area 2 for funding for areas such as special education, social / emotional, etc.

Director Morris asked for clarification on the position action column. Director Larson explained that either it is new, or it is going to be amended.

B. Public Comment - Improving Inclusive Practices

Director Agpaoa Ryder provided some background on this topic based on the research she completed in February (document attached). In the last two (2) years, our student and community needs have changed. The updated document includes the new identified problems received from the community as well several options for resolution. Director Agpaoa Ryder shared the updated identified problems on the attached documents, along with the resolution options:

Educational system business and meeting structures continue to perpetuate institutional racism - reinforce systemically dominant power and privilege
Student, family, staff, and community input and views are not systematically integrated into district policy development and implementation
Students, families, staff, community members bring experience, wisdom and feel unwelcome, dismissed, and ignored
Barriers exist between board processes and community experience, wisdom, and ongoing partnership

Recommendations to reduce systemic barriers

Center students, student voice, and student brilliance in any decisions that impact students
Practice as anti-racist leaders who identify and transform elements of white supremacist culture
Restorative practices/ circle structure integrated into board meetings
Outreach and community work - repair and sustain relationships
Student / Family Wisdom Table - review policies, board priorities - feedback w/stipend
360-degree board and superintendent evals
Meeting notices invites/summaries (in multiple languages) distribution expansion
Language accessibility (along with ADA accommodations) promotion
Educate community on role of the board/ read at the beginning of meeting
Recordings/agenda/minutes posted on board website
FB live and Zoom meetings
People who comment are moved to panel (Zoom)
"Understand board meetings" page in multiple languages
Public testimony the beginning & end (online signups/paper in person)
Public comment on for each agenda item (before board business)
Superintendent provides a follow-up response (from prior meeting) in meeting packet
Public comments are emailed to secretary board simultaneously
Transcription/Translation assistance available for written comment
Regular community forums for specific updates/listening sessions w/translation

President Bolerjack thanked Director Agpaoa Ryder for her work on this. President Bolerjack asked if we as a Board know what kind of information we want/need? What type of information are we wanting? We want to hear about the experience of our community, students and staff in our system, ideas on what we could be doing differently, their concerns, etc. The information that we want, determines how we go get it. Director Agpaoa Ryder shared that she goes into the community to listen, instead of having a set question/need to discuss. Director Larson shared that there are times for specific topics, i.e. budget priorities, and other times there are times to just listen, i.e. community meetings, forums, etc. There is a need for both specific topics and general discussion. He shared that the City of Tukwila used to have a Saturday "gathering" with a council member present to listen and talk to community. President Bolerjack would like to have a panel of staff, students, community members coming to each meeting to discuss various items. Director Agpaoa Ryder shared that having community come to us can be limiting. How can we go to them? We need to build relationships, which will eventually provide the comfort level for more open and transparent conversations. Dr. Herndon replied that people who do speak at meetings are nervous and we need to be able to ease that nervousness perhaps by providing a more welcoming setting, and creating a sense of belonging.

The Board will review the information submitted and have a deeper conversation of options/suggestions at a future meeting.

7. Questions Only - Presentations

A. ESSER Report

Director Larson commented when we go out and start spending the ESSER funding, please be conscious of the impact of the positions and outcomes. This will help with advocacy for future funding.

B. Enrollment Report - September 2021

Director Larson commented that the report shows decrease of enrollment of students in first grade. Do we know why? Dr. Herndon replied that statewide, enrollment is down 4-5% across the board. They do not know why this is. Private schools have limited capacity. Perhaps an online education is seeing an increase. The state Superintendent has not offered a diagnosis yet, but enrollment could increase once a vaccine is approved for the five to eleven-year-olds. Director Larson commented that parents talk to each other, perhaps based on information they are sharing, they have decided to hold on enrollment.

C. Assessments - Race and Equity Lens

President Bolerjack expressed concerns regarding assessment testing. If we did not give the assessments, what would the finding be? Although assessments do provide a start point for teaching, I trust our teachers to do this. Director Agpaoa Ryder asked what are the penalties for not doing the assessments? Dr. Herndon replied that we are working on getting this information. Director Agpaoa Ryder asked if there were any districts who are not doing assessments? Dr. Herndon replied no, not at this time. Dr. Herndon replied that he would provide a follow-up to these questions in the weekly memo next week and we will highlight this in the next board meeting.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Agpaoa Ryder seconded the motion.

All voted in favor of the motion.

The motion carried.

President Bolerjack adjourned the meeting at 7:50 p.m.

September 28, 2021

Recording

Agenda

Tuesday, September 28, 2021

Regular Board Meeting- Virtual via Zoom & Phone (6:30 p.m.)

Board of Directors
District 1: Vacant
District 2: Rev. Jan Bolerjack
District 3: Dr. Bridgette Agpaoa Ryder
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Harpneet Kaur
************************************************************************************************************1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Land Recognition

2. Approval of Agenda

A. Approval of the Agenda for the September 28, 2021 Regular Board Meeting

3. Public Comment

A. Public Comment - New Protocol

4. Reports

A. Superintendent Report

B. COVID-19 Report

C. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the September 11, 2021 Special Saturday Board Meeting

B. Approval of Minutes from the September 14, 2021 Special Board Meeting

C. Approval of Minutes from the September 14, 2021 Regular Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and AGPAOA RYDER)

6. Board Discussion

7. Questions Only - Presentations

A. Financial Forecast - 21-22

B. School Safety Plan

C. Gifted and Advanced Course Work - Numbers and Subgroup

8. Action Items

A. Approval of Human Resources Staffing Report

B. Approval for the Purchase of the i-Ready Assessment Suite

C. Approval of Superintendent Contract - 2021 - 2024

9. Executive Session

10. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Bolerjack called the meeting to order at 6.30 p.m.

B. Roll Call

President Bolerjack called Roll Call.

Board Directors Present:

President Bolerjack

Director Agpaoa Ryder

Director Morris

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Bolerjack welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Stephanie Chen

Susie Kelly

Lisa

Phone in participant

Aaron Draganov

Hannah Maestro

Jeff Baker

Carlee Hoover

Duane Meyer

Jennifer Jones

Jose Hernadez

Liliana Cardenas

Tenesha Fremstad

Kim

Ted Howard

Veronica Birdsong

Sharon Moon

Joe Camacho

Courtney Martinez

Pam Bila

Kimberly Goodman

D. Land Recognition

President Bolerjack conducted the Land Acknowledgement.

2. Approval of Agenda

A. Approval of the Agenda for the September 28, 2021 Regular Board Meeting

Director Agpaoa Ryder made a motion to approve the Agenda of the September 28, 2021 Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment - New Protocol

President Bolerjack called for Public Comments.

Deborah Kohr replied there were no public comments received.

4. Reports

A. Superintendent Report

Dr. Herndon reported on several items. Dr. Herndon provided an update on Communications. Cabinet met with an organization that will hopefully allow us to increase the speed and outreach of communication from classrooms. Ms. Chen has been working on software and apps that will allow classroom teachers to better connect with multiple languages, beyond the five or six that we have, to students/families. We are still looking for a .5 Communications person. Dr. Herndon is in the process of scheduling a meeting with the new PSESD Communications Director, who starts in their position next week. Additionally, Dr. Herndon reported meeting with a facilitator regarding SRO discussion. More to come.

B. COVID-19 Report

Hannah Maestro, RN BSN, provided an overview of the Covid-19 report submitted to the Board of Directors. (written report is attached).

President Bolerjack commented that we need to make sure that the Covid-19 dashboard on the website reflects what is happening now, not a cumulative total. Director Larson agreed as he received the same feedback. He suggested to look at the Peninsula School District site as an example.

C. Directors' Reports

Director Agpaoa Ryder shared August and September's report. (written report attached).

Director Larson reported meeting with Aaron Garcia, Legislative Representative for Board of Directors, Highline School District. Highline, along with three other school districts in the road map, will be getting new superintendents. He reported that two (2) former graduates of Foster High School are running for Tukwila City Council. Director Larson attended the High School Football game. He commented that it was nice to see the team play, the pep band, and the support from students and community. Director Larson mentioned the upcoming WSSDA General Assembly, scheduled for the end of October. The Legislative Representative from each school board usually attends and will cast a vote on legislative and permanent positions. The Assembly is where school directors update WSSDA's advocacy platform. Director Larson extended the invitation to any other Directors who would like to attend. He requested that the following agenda item is added to the October 12th Board Meeting: WSSDA General Assembly. This will be a time to review the listed legislative issues and provide direction on voting. Director Larson would like to get Representative Hackney's visit scheduled. Dr. Herndon will follow up with Director Larson on confirmation of dates. Director Larson congratulated the Business Office for a clean audit! Director Larson reported on attending the King County Promise Meeting. The work is now moving on to how to allocate the funds. For the 21-22 year, there will be a limited number of pilot projects. They will be reaching out to colleges and school districts to submit proposals. Director Larson reiterated the importance of financial education for students.

Director Morris - No Report

President Bolerjack reported on reading two (2) books at this time, Street Data: A Next-Generation Model for Equity, Pedagogy, and School Transformation. This book reminds us that the data we often work off of, test scores, is the satellite data, and the street data is the narrative that supports the data. We can start to understand the data and figure out how to move with that data. The second book is Culturally Sustaining Pedagogies: Teaching and Learning for Justice in a Changing World. This goes along with Ms. Chen's work in tran-langauging and looking at how we have a tendency to deny multi-cultures in our system. President Bolerjack also acknowledged the Business Office for a clean audit. President Bolerjack acknowledge the FHS Football Team for all their help and hours at the Food Pantry. Additionally, there are several players on the team who need their physical. If you have any recommendations for a PAC to conduct physicals on site, please contact her. Lastly, we are still looking for a Jr. Student Representative to the Board. If you have someone you would like to recommend, please do.

5. Consent Agenda

A. Approval of Minutes from the September 11, 2021 Special Saturday Board Meeting

B. Approval of Minutes from the September 14, 2021 Special Board Meeting

C. Approval of Minutes from the September 14, 2021 Regular Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and AGPAOA RYDER)

Director Agpaoa Ryder made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

There were no items for discussion.

7. Questions Only - Presentations

A. Financial Forecast - 21-22

Director Agpaoa Ryder shared that approximately nine (9) months ago, Representative Bergquist contacted her asking what was happening in Tukwila and why were we not spending our ESSER funds. At the time, we had only spent approximately 13% - 17% of the funds. Representative Bergquist was comparing our district to other districts that he represents. He expressed concerns that if we were not spending the funds, how would he be able to advocate for more money? At the time, she did not have the answers. Currently, in looking at how our district compares to other districts in the state, we are at the bottom 15% of spend out. We still are far behind. As a Board, I would like us to be better informed as to how much funding is coming in, how is the money being spent, etc. Although it has been a year, we are still significantly low on the spending of the funds as compared to other districts. Director Agpaoa Ryder suggested a presentation on ESSER funds and spending and what are we hoping to do with the funding. Dr. Herndon shared that we would be having a future presentation on ESSER spending. Dr. Herndon confirmed that he would be the point person for any inquiries.

Director Morris commented that earlier, we were assured that we would have additional support with counselors and social workers in building, but it appears that we do not have more counselors. Is this correct? Mr. Draganov shared that last spring, we added a social worker at Foster High School and at Showalter Middle School. Director Morris asked for clarification on the information the Board received regarding counselors in each building. Mr. Draganov shared that in comparing staffing to last year, we have added two additional social workers at the secondary level. Director Morris asked if that was sufficient for this time? Mr. Draganov replied that the principals should be included in this conversation to provide additional information. Director Morris commented that if we have ESSER funds, this would be an excellent way to use these funds.

Director Larson asked if the funding source for the two (2) additional secondary counselors is ESSER monies? Ms. Birdsong confirmed ESSER monies as the funding source.

Director Agpaoa Ryder commented that she has noticed that other districts have used community-based decision groups on how to use ESSER funds in their district, and what are the community needs that were not just coming from the district office or principals. Why can't we do something like this in Tukwila? Mr. Draganov replied that there was a group discussion, and the feedback received triggered the addition of two social workers at the secondary level. Director Agpaoa Ryder asked if any community members or students were involved in the group discussion. Mr. Draganov replied that students and community members were not involved in this particular discussion. Director Larson and President Bolerjack agreed that we need to make sure that we are inviting students, community members, etc. into discussions. Director Larson commented that between the steering committee, PTA, student clubs, Tukwila Children's Foundation, etc. is a wealth of information that can be tapped and used in guiding our decisions.

Director Larson commented that he was confused regarding the update provided on expenditures. It talks about ESSER is included in current programs. If I am understanding this, the negative $1.3M in expenditures, you are taking it out of expenditures? Is that correct? Ms. Birdsong shared that the ESSER funding line that was originally there for the $1.3M was also included in the individual programs. So there are two (2) options. It could be subtracted from each of the programs because ESSER I funds never had its own program code like ESSER II and ESSER III do. We had to use a different way to account for it, which was done through a project code. These funds are already encompassed in our current programs. The other way to do this would be to subtract from the current programs and put the dollar amount under ESSER. Director Larson commented that with this correction, the fund balance increased. With ESSER dollars, it should not impact the fund balance at all, correct? Ms. Birdsong confirmed that was correct; however, the $1.3M ESSER dollars were counted twice and we didn't want the number inflated.

Director Larson asked, on the Revenue side, $948,000 was taken out from Food Service. Can you explain why? Ms. Birdsong replied that the original projection was approximately $1.6M based upon what we thought we were going to get in funding for meals. We still continued on the waivers, so we were only able to get the summer program funding, which was approximately $800,000. Therefore, an adjustment was made.

B. School Safety Plan

Director Larson shared that his understanding is that the King County Health Department has determined that the school districts should do contact tracing. We do not have anyone trained to do this properly. From an advocacy point, does the KCHD have the authority to tell school districts to do this work? How did school districts get on the hook for contact tracing? Dr. Herndon replied that this is a complaint from every school Superintendent in the state. This is an unfunded mandate, which is atypical coming from the state. It is a requirement. It is using up an incredible amount of bandwidth and stretching everyone thin. We are not the only ones. We are just like every district in that is doing this. We can hire people to do this work. Director Larson commented that this is a topic to bring up with our legislatures. President Bolerjack asked if the health department provided training on this task? Dr. Herndon replied not that he is aware of. Mr. Draganov replied that Hannah Maestro, RN BSN is the District's COVID point person, and lead facilitator for contact tracing. Ms. Maestro shared that whenever we do get a case, she works with the school administrator, as well as the school nurse, to facilitate contact tracing. Director Larson asked if the lead facilitator for contact tracing was funded through ESSER dollars? Mr. Draganov confirmed that this position was funded through ESSER dollars.

Director Larson had questions on the Safe Route maps. Thorndyke Elementary map shows the safe route from Tukwila International Blvd. on S. 152nd down to 42nd Avenue South. There is no sidewalk on this road, just a white strip painted on the side of the road. There is no separation, which our safety policy talks about separation within one (1) mile. At the end of street (Tukwila Blvd) is where the Bellweather apartments will be. They are scheduled to be occupied starting next month and there will be a lot of students from that building walking to school. A safer route would be to go up to International Blvd. and then go down South 150th Street, which has a sidewalk all the way to Thorndyke. If there is not a safe way to walk to school, then we need to send a bus. We need to advocate with the City of Tukwila to add sidewalks to that street, or is there a plan to? Director Larson expressed concerns on the Foster High School and Showalter Middle School maps. The issue is regarding S. 144th and the bridge across I-5. This has been an issue that has been brought up by community members for a number of years. The walking surface is separated, and to thin. It is not safe for more than one (1) person at a time. In addition, the barrier on the bridge is not sufficient. This is not a safe thorough fare. What is the district's approach to this? Also, what can we do at the city or legislative level to get this fixed. Susie Kelly, Director of Transportation replied that every two (2) years we assess the walking path. This year, we have started putting the committee together to start this process. Once we compile all the information, we will be sending out to the Board, schools, students, community members, etc. for input and feedback. She shared that she did drive past the Bellweather apartments and did see a sidewalk being constructed.

Director Morris asked if masks were being supplied for classrooms? Ms. Maestro replied that the district does supply each classroom with masks, as well as hand sanitizer and cleaning materials. We also have face shields available for students or staff who may have medical need. President Bolerjack shared that there were no masks in the lunchroom available. We do need to make sure that we have mask readily available in all areas of the schools. She also mentioned that she noticed that the tables in the cafeteria were not wiped down in between student groups or students were asked to wipe down tables. It is up to the principals to manage this, however it is a big task. How do we ensure we are keeping are students and staff safe. Dr. Herndon replied that he would communicate this information to the principals for resolution. President Bolerjack asked if a staff member is vaccinated and test positive, do they have to quarantine? Ms. Maestro replied if a staff member is vaccinated and symptomatic, then yes, we would have them quarantine and test for COVID. If they are vaccinated and asymptomatic, then no. The can continue coming to work and monitor for symptoms for the next two (2) weeks. President Bolerjack asked what if the staff member tested positive? Ms. Maestro replied that if they are vaccinated and symptomatic and test positive, we would perform contact tracing, and depending on close contact, we would possibly close down a classroom.

Director Agpaoa Ryder shared that she had follow-up questions in regard to the written questions submitted previously. (document attached) Director Agpaoa Ryder referred to the following question and response: – How can this plan be completed utilizing the racial equity process/toolkit without involving the communities most impacted by it? And without an assessment process that holds district leadership accountable to assess how we performed? Health Team: Please acknowledge first that some members of the health team reflect the BIPOC community of Tukwila. Collectively, the team is composed of people of color, individuals who are multilingual, a child of a refugee, an individual or more who grew up in a low socioeconomic experience, an individual or more who grew up in a multilingual household, and abolitionist educators. These are the gifts we hold and the lens in which we view this important work. Director Agpaoa Ryder asked who on this team represents the people needed in order to represent the racial equity process? Dr. Herndon replied that the COVID/health team was mostly responding to the guidance and compliance with King County Department of Health. Moving forward, we can include family members and students. Director Agpaoa Ryder shared that the people most impacted by the plan are going to be community level staff, students, and family members. A lot of work went into this plan, but how good is this plan if we are not able to make everyone feel confident with the plan, aware of what to do if something happens, etc. Part of our racial equity process builds in how will we keep track of our progress and how do we adapt if we need to do this, etc. How many people on the team live in Tukwila and have students in our district? I ask these questions for our students and for the people not included in this plan. What is the impact for our students, staff, and families? What is working well, what is not working? Additionally, we need a communication plan that is student, family and staff centered and is not English-speaking writing centered. That we are centering other communities that need and are deserving of acknowledgement, respect and resources. Mr. Draganov shared that the team that completing this plan has diverse experience and incorporated that into the way the plan, how the decisions were made, and how to communicate this out district wide. This is the work we are doing daily as a team, in addition to other responsibilities that we have. Director Agpaoa Ryder shared that she was happy to hear this. What is something that is occurring that the team hadn't' planned, and how are they responding to it? Can you provide an example? Mr. Draganov responded that one problem of practice is just the number of exposure incidents that need to be contact traced and the communication trail that we are obligated to follow. President Bolejack appreciated the information received tonight. She also expressed that it feels like we have only heard half of the conversation tonight. We have heard the first part on the procedures on how to identify and notify. We have not heard the second part of how we teach in this context, or teaching remotely, how the switches are being made in/out of class for individuals or whole classes. This gives us an opportunity to reach out to our community and students for feedback on how this COVID experience is happening.

Director Morris acknowledged and thanked the people who have stepped up and done the Zoom meetings with classes that they aren't normally attached too. They have been doing a remarkable job.

C. Gifted and Advanced Course Work - Numbers and Subgroup

Director Agpaoa Ryder asked how are the points of data being looked at? Example: a student who racially identifies as a Latina X and is taking three (3) classes, who they be counted once or three times? Mr. Baker replied that it is not duplicated. They are only counted once. Director Agpaoa Ryder asked regardless of how many classes they are taking, they are still being recognized as part of the program, correct? Mr. Baker confirmed this was correct.

8. Action Items

A. Approval of Human Resources Staffing Report

Director Agpaoa Ryder made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson shared that the positions that are on the report do not include contracted staff.

B. Approval for the Purchase of the i-Ready Assessment Suite

Director Larson made a motion to approve the purchase of the i-Ready Assessment Suite.

Director Morris seconded the motion.

The vote was not unanimous. The motion carried.

Board Directors in Favor:

Director Larson

Director Morris

Board Directors Opposed:

Director Agpaoa Ryder

Board Directors Abstaining:

President Bolerjack

Director Larson commented that part of this is to use i-Ready at Foster High School for reading but not math. This is an opportunity to use our race and equity toolkit as part of the decision. Traditionally, these kinds of things have not been brought to community members for input unless they happened to be staff. Discussing things like i-Ready and how we do assessments is a two-way conversation with students and community members. Engraining the process of involving community as we go through the decisions is something we need to start doing. Director Agpaoa Ryder shared that last month we had a calendar of assessments that the Board reviewed. Was it two or three people in the district who worked on this calendar? Mr. Baker replied that the windows for testing come to us as either a suggestion from a vendor or dictated through OSPI. As we get those windows, we sit down with the buildings and discuss how we are going to deliver those assessments, i.e. dates, timelines, people, etc. A lot of what was presented on the assessment calendar came from outside sources that are dictated and/or recommendations. The next step is to do the implementation plan at each building for each assessment on the list. Director Agpaoa Ryder asked is the purchase of new technology part of implementing that plan? Mr. Baker replied yes, we will continue with i-Ready and will now have data on K-12. Director Agpaoa Ryder commented that last month she had asked were you aware if there were any complaints, concerns or issues in how we are doing, testing, etc. The typed answer was "we are not aware of any complaints or concerns”. This is concerning because there are challenges with testing in terms of instruction and supporting students and being successful as they can be. She also shared that she has heard from students expressing frustration and talking about the challenges they are experiencing in regard to testing / assessments. Director Agpaoa Ryder shared with the group that she would not approve any assessment anything until I know that as part of this process is that we are aware, listening and responding to have a greater understanding of what the community concerns are and what are those things, as we are doing this business in the district, there are people that are impacted by it. I cannot support assessment in our district until I know families, students, community, and staff are involved in this process. We really need to encompass language rather than scarcity, and that we really look to what we can do so there is enough for everybody. Dr. Herndon commented that part of using the race and equity toolkit does mean it comes up with a solution for every challenge. Sometimes it eliminates the challenges that we may still be boxed into through state compliance. This is way to call out that challenge and point out how it is impacting students and our families.

Director Larson shared that he supports Director Agpaoa Ryder's view. It would be nice to begin the process of recognizing some of the concerns from staff, students and families regarding testing. Can we at least get the issue out and on the table for discussion? This is a two-way conversation. Is it possible to get some feedback in the next couple of weeks? Mr. Baker replied that he plans to sit down with each building leadership team to hear the pros and cons of the plan they created, based on the assessment calendar. Mr. Baker shared that he could summarize any concerns, pros and cons given in feedback and submit to the Board for further review and discussion. This would include feed back on all assessments, not just i-Ready.

President Bolerjack shared that any Board Director who would like to be involved in the assessment conversation to please contact Mr. Baker. Director Agpaoa Ryder would like the invitation to extend to students, families and staff.

C. Approval of Superintendent Contract - 2021 - 2024

Director Larson made motion to approve the Superintendent Contract - 2021-2024.

Director Morris seconded the motion.

The vote was not unanimous. The motion carried.

Board Directors in Favor:

President Bolerjack

Director Morris

Director Larson

Board Directors Opposed:

Director Agpaoa Ryder

President Bolerjack clarified that Section 6.1 of the contract, the listed salary amount of $218,780 is for 2019. We should have had the 2020 salary of $223,156 listed. Therefore, the new salary of $227,618 is reflective of the 2020 salary amount with the 2% IDP (COLA) increase. Although it looks like a significant increase, it is not.

Director Morris asked if the COLA was 1.6% increase? Mr. Draganov replied that the IDP (COLA) for this year was 2%.

Director Agpaoa Ryder commented that she hope the Board follows the contract for this year. One of our main duties in this role is to be doing evaluation. WSSDA has best practices on this piece. We really owe every single person who we serve to make sure we are doing what we are supposed to be doing.

9. Executive Session

There were no items for Executive Session.

10. Adjourn

A. Adjourn

Director Agpaoa Ryder made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Bolerjack adjourned the meeting at 8:31 p.m.