Archived Board Meetings

Meeting Dates 23-24

For complete agendas, including attachments, visit the Board Docs site.

Board Work Session

Agenda

Tuesday, August 13, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Alex Brewster
********************************************************************************
District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Discussion Items

A. Board Calendar - 2024-2025

B. Operating Principles

C. Strategic Plan Update - Review

4. Public Comment

A. Public Comment Protocol

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 3:00 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Larson

Director Kruller

Director Proctor

Board Directors Absent:

President Hoover

Vice President Simpson

Student Representatives Present:

Alex Brewster

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Naomi Byrdo

Scott Whitbeck

Gerrit - Phone

Courtney Martinez

Doc

Joe Camacho

2. Approval of Agenda

A. Approval of Agenda

Director Proctor made a motion to approve the agenda.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. Board Calendar - 2024-2025

The Board reviewed and provided feedback on the DRAFT Board calendar.

Director Larson shared that he would like an additional board director to meet with EA Kohr and discuss the policies/reports listed in the BOD priorities document.

Director Larson commented on the Board Presentation calendar regarding the budget development process. Currently, the budget development process is scheduled for March. He shared that he would like that process to start at the beginning of the year. This would be a process in which we collect student and community input throughout the year, i.e. Student Advisory Committee, Parent Advisory Committee, BSU, etc. Additionally, he shared that the SIPs, strategic plan and budget need to be more tightly connected. He also would like to have high-level education on the budget throughout the year, including the equity in funding information. This information should be posted on the website as well.

Dr. Pedroza shared that based on the feedback received, a budget engagement plan will be shared with the Board at the first meeting in September. At the March meeting, the Board will review the input and feedback received from engagement with students, families, community, etc. in relation to the budget.

Director Kruller commented that the Board needs to have eight to ten questions/areas of focus for budget feedback.

Director Larson asked if we were able to look at the hits on the website to see how many people had looked at the budget information. Director Brydo shared that she is working on getting this information.

Changes to the BOD priorities document:

College in High School - Add to FHS report
LRC2 Classroom - Add to Special Education Update
Remove the Achievement Index report - obsolete
Policy 6810 - Energy Management Education - Add to the Maint./Operations/Capital Projects update. The Board will need to change the policy to reflect additional changes.
Policy 6801- Look for OSPI resolution
Policy 6640 - Retire policy
Policy 6600 - Clean up policy
Policy 6550 - Review and possible rewrite of policy

B. Operating Principles

Director Larson shared a quick overview of the history of this document.

Changes included:

Consistent capitalization for titles, i.e. Superintendent, etc.
Add the four agreements in Courageous Conversations to the document.
Under Accountability add "The Board will honor and conform to the Open Public Meetings Act regulations".
Under Accountability add Ethical Conduct: "The board commits to upholding the highest standards of ethical conduct, making sure that decisions and actions are made in the best interest of students, free from conflicts of interest or personal gain." Refer to existing policies in the Board handbook to align this statement better with the existing policies. Neither a school Board Director nor a district officer (such as the Superintendent), may benefit directly or indirectly, in any contract made by, through or under the supervision of the Directors or the Superintendent, except as provided in Policy 1610.
Under Meeting Conduct add "Board members will actively listen to all presentations and discussions".
Under Communication add "All communications to, along with any responses representing the Board will immediately be shared with all Board members. In matters where content contains protected information, high-level talking points will be supplied to all Board members".

Director Kruller commented that in the Board Operating Agreement (BOA) Communications section nothing addresses Board responses to/interaction with the public. There are many one-way communication paths that flow from the public to communicate with the TSD Board. Communication is a two-way process. The BOA should contain language setting expectations on shared knowledge of communications to the Board and any responses made by Board leaders or on behalf of the Board. Similarly, shared knowledge of approaching public engagement events - along with either coordinated appearances that avoid OPMA requirements or publish per the requirements that a Board quorum or more will appear at a public event needs to be routinely addressed. Board Handbook materials and any associated policies need to be updated and approved. Start with Board communications first. Policy on Board Communications needs to be compared, reconciled to contain the same language, and approved by the Board as soon as possible.

C. Strategic Plan Update - Review

Superintendent Pedroza shared a brief overview and history of the 23-24 Strategic Plan.

Changes included:

Add TSD Anti-Racist Statement in the plan
Start collecting street-level data for all goals - SIPs
Value statement - safety, health, and basic needs met
Some of the goals need to be disaggregated further for better clarity and focus,i.e. - growth tracked effectively, students two or more grade levels behind, etc.
Targeted universalism
MLL status - an average of five years - prioritize year-over-year reduction of students in MLL programs.
Bullying - cyber - SWIS, safe reporting (anonymous), survey tailored to TSD. Enhance tracking of HIB reports, including cyberbullying. Consider involving Belong Partners in this effort.
All staff - 100% attendance - acknowledge that most 100% goals may be unrealistic. Instead, emphasize progress reporting, particularly for Multilingual Learners (MLL)
Clarify how civic engagement will be measured within the strategic plan.
Review if all listed goals are realistic and achievable
Ensure consistent alignment and language across all related documents.
Divisified data collection - explore diverse methods of data collection.
Develop strategies to gather feedback from staff and assess their buy-in to the strategic plan.

4. Public Comment

A. Public Comment

Director Larson called for Public Comments.

There were no public comments.

5. Adjourn

A. Adjourn

Director Proctor made a motion to adjourn the Board Work Session.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 5:19 p.m.

Public Hearing

Recording

Agenda

Tuesday, August 13, 2024

Public Hearing (5:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Alex Brewster
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Administration Building - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Hearing

A. 2024-2025 Budget

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the Public Hearing to order at 5:30 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors present:

President Hoover

Director Larson

Director Kruller

Director Proctor

Board Directors absent:

Director Simpson

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Amy Fleming

Naomi Byrdo

Joe Camacho

Pam Bila

Doc

Grace Saturnino

2. Public Hearing

A. 2024-2025 Budget

Director Larson called for Public Comments on the 2024-2025 Budget.

Joe Camacho - FHS Staff - Shared the following questions with the Board regarding the 24-25 budget:

1. With the addition of activities 23, 26, and 73 to the allowed expenditures for CTE what impacts can we expect to the CTE program and budget? (Principals Office, Health and Related Services, information services)

CFO Fleming shared that at this time we anticipate minimal impact. In previous years, we were charging a portion of principal to activity 21 (supervision) since activity 23 (principal) was not open. This was a common practice for all school districts around the state.

2. Page 15 of the 24-25 budget shows a decrease in the vocational education budget- what caused the decrease and what impacts do you anticipate this will have?

CFO Fleming shared that the CTE funding is directly tied to total enrollment of the district. Because we have anticipated enrollment loss compared to 23-24, CTE funding is lower.

3. What is the percentage of the carry-over limitation for CTE?

CFO Fleming shared that the carry-over limitation for CTE is 10%.

4. What happens to funds that are carried over? Are those funds still restricted by the CTE expenditure limitations?

CFO Fleming shared that CTE funds that are carried over can only be spent on CTE-related expenditures in the following year. We are not allowed to spend carryover on any other expenditure category.

5. What is the limit for indirect costs that can be charged to CTE?

CFO Fleming shared that the limit for indirect costs that can be charged to CTE is 5%.

6. What does restricted revenue mean?

CFO Fleming shared that restricted revenue means the revenue can only be used for its intended purpose. That means the revenue we receive for CTE can only be spent on CTE-eligible expenditures.

3. Adjourn

A. Adjourn

Director Kruller made a motion to adjourn the Board Work Session.

Director Hoover seconded the motion

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the Public Hearing at 6:00 p.m.

July 23, 2024

Regular Board Meeting

Recording

Agenda

Tuesday, July 23, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Hybrid Meeting via Zoom and In-Person
Administration Building - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Proctor

E. Land Recognition - Director Proctor

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the July 23, 2024 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

5. Consent Agenda

A. Approval of Minutes from the June 25, 2024 Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and SIMPSON)

6. Board Discussion

A. TSD Anti-Racism Statement - Updated

B. Student Representatives - Recruitment

C. Board Calendar - 2024-2025

D. 2024-2025 Budget

7. Questions Only - Presentations

A. Monthly Financial Statement - June 2024

B. Superintendent Student Advisory Committee Update

C. 2023-2024 Financial Forecast

D. i-Ready - Final Diagnostic

E. Foster Senior Report

8. Presentations

A. Assessment Guidelines

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Principal CBA 2024-2024

C. Approval of TSD Anti-Racism Statement

D. Approval of Donation - Somali Cultural Center

E. Approval of Interfund Loan

10. Public Comment

A. Public Comment

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Kruller

Director Simpson

Director Proctor

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Aaron Draganov

Scott Whitbeck

Amy Fleming

Andra Maughan

Naomi Byrdo

Danielle Eastman

Joe Camacho

Maricel Haessig

Grace Saturnino

Courtney Martinez

JR Lorca

Duane Meyer

Susie Kelly

Liliana Cardenas

D. Welcome Message - Director Proctor

Director Proctor shared the Community Agreements.

E. Land Recognition - Director Proctor

President Hoover conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the Room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the July 23, 2024 Regular Board Meeting

President Hoover requested Agenda Item 7.B - Superintendent Student Advisory Update and Agenda Item 7.E - Foster Senior Report are tabled and moved to the August 27, 2024 Board Meeting.

Director Kruller made a motion to approve the Agenda for the July 23, 2024 Board meeting as amended.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments

4. Reports

A. Student Representatives Report

No Report

B. Superintendent Report

Happy end of July! This is a slower month for the district, with schools closed except for summer programming. I have a few updates for the community.

Updates:

Welcome Dr. Jessica Proctor who will serve as our Director of PreK-12 and Multilingual Services.
Welcome Brent Nichols, Director of Food Services – Chartwells
Sincere thanks to Trevor Watts who served in this role for several years.
Summer programming ends this Thursday at Cascade View and Foster High School. The family showcase at Cascade View is at 11:30am on Thursday.
Summer food program will also be there to provide breakfast and lunch for children up to age 18 years. Any families needing meals before or after summer school can call our office to find out where they can find food after this week in the community or check our website with the information look under SUMMER RESOURCE GUIDE.
Our district offices are closed on Friday until August 9th then be back full weeks starting August 12th.
We will be at the City of Tukwila Touch a Truck event this Saturday to pass out enrollment information! We will be there at 10am!!!
Foster HS Registration Day will be Friday, August 23 – mark your calendars.
Tukwila Parks and Rec End of Summer Bash is August 30th from 6-7 at the Community Center.

We are excited to welcome back our families and students for the fall.

C. Board of Directors Report

Director Larson reported on several items. He attended the One America celebration at the community center. This organization focuses on dual language and immigration rights. He shared that they are a very effective legislative advocacy group and have advocated previously for permanent residents to be on school boards. Currently, U.S. citizenship is a requirement to be on a school board. He asked about the progress of removing the U.S. citizenship requirement. They shared that they have not been successful as there are people in the legislature who are opposing it based on that "it's the slippery slope" argument meaning if they do this for school boards, then other positions will also request this, which doesn't make a lot of sense. Director Larson shared that we would be in support of this, and hopefully, they can find the right person to push this into approval.

Director Proctor attended the 3rd annual Juneteenth Celebration. It was a phenomenal event. It was good to be there, and good to be on the program and he is looking forward to working with the City again on this event.

Director Hoover - No report.

Director Simpson - No report

Director Kruller reported on attending the Juneteenth Celebration. She shared that this year had the biggest attendance ever. She shared that Director Proctor's message was great! She shared that as a stagehand, she works with various groups, one of which is Climate Pledge Arenda. CPA shared messages that they are trying to work out grants for youth groups in the Arts. She shared the information with Dr. Pedroza and Director Larson as this is a possible funding source for band and theater. It was noted that one of the requirements is to use the grant to enhance neighborhoods around the CPA, however, Director Kruller shared that she is still going to apply for the grant. She does need to know the amount of money spent on band and theater last year so she can make that ask. Tukwila Children's Foundation (TCF) has progressed on a grant through BECU. They advanced us and we were selected to move forward to the next step.

Director Proctor shared that he had two 2) meetings with Seattle Theater, shared the financial position we were in, and asked if they would partner with us, which they seemed open to. Dr. Pedroza shared that she would email Director Proctor for additional details and contact information.

5. Consent Agenda

A. Approval of Minutes from the June 25, 2024 Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and SIMPSON)

Director Kruller made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. TSD Anti-Racism Statement - Updated

The Board reviewed the updated statement.

Director Kruller requested punctuation corrections.

B. Student Representatives - Recruitment

President Hoover provided an overview of the history of the student reps to the Board and our current process. In the past, we have often seen that as the Jr. representative becomes a senior, their life gets more busy, i.e., engaging in senior activities, preparing for graduation and next steps, etc. We have been thinking about expanding the role(s) of the student representative to include a sophomore representative. This would allow another student voice, as well as more time on the board for students, etc. Additionally, the expanding of these positions would ensure that we have a minimum of two (2) students at Board meetings.

The Board agreed to add a sophomore representative. The policy and procedure will need to be updated to reflect this change as well as adding an Advisory Vote for student representatives.

C. Board Calendar - 2024-2025

Director Kruller requested all changes be highlighted for easier reference.

Director Larson requested the following topics be added:

Add long-term facilities plan
Maintenance & Operations Update - include lead levels in the water and provide air quality/ventilation information
Add a Winterization update - are we prepared for freezing temp, what preparations have been or will be completed, etc.
Asset Prevention Plan - Follow up on what this is.
Capital Projects Plan - September report to include information on capital projects status, playground equipment that was replaced, solar panels, etc.
ARTS report - what programs do we have in place, where are we going, etc.
Profile of a Graduate - Dr. Pedroza shared that this is part of the strategic plan and the team is still working on this.
SIPs - include last year's goals and report on where schools are on those goals, i.e. what goals were met, which ones weren't, why?
Annual Organization - remove Legislative Representative as this is done in June on even-numbered years.
Budget Process - including how we are getting community input, more transparency with staff cuts, and input on transparency from the Student Advisory Board.

President Hoover requested the Board Directors look at the BOD priorities, reports, policies, and "legacy" reports and to make a list of those items and send to Dr. Pedroza. Additionally, Dr. Pedroza's team will identify a few that they believe could be removed. This would provide more context for discussion at the next Board meeting.

D. 2024-2025 Budget

Director Larson commented that there were two (2) sections missing. One is the Board Budget Priorities document. It is important to include this document in the budget documents as it provides the community with a clear understanding of where the Board is focusing funding. Director Larson asked why this document was not included in the budget documents. CFO Fleming shared that she could not find clear documentation on Board Budget Priorities. There were several conversations on budget priorities, but could not find a finalized, approved document.

The other section missing is the Enrichment section. Director Larson shared that this section includes the local levy dollars and where the funding is used. This section is important as taxpayers can see where their tax dollars are being spent. Additionally, Director Larson looks at this information from an advocacy perspective as it shows what we are spending locally and track the difference between state funding and local funding. CFO Fleming shared that she would add this section back in to the budget presentation.

Director Larson commented that we need to capture the true financial position, including inter-fund loan(s).

Director Simpson asked why were invoices from April and May held back for payment. The total for these invoices are $600K and we are now having to take an interfund loan again. Where was the breakdown in the process? CFO Fleming shared that there was some confusion in the conversations with our insurance company and the adjuster and what needed to be paid. This was the explanation given as to why the invoices were not paid. She shared that additional conversations occurred regarding the process and to make sure that all of our bills are turned in timely, especially because of the cash flow situation that we are currently in so that we can monitor our cash.

7. Questions Only - Presentations

A. Monthly Financial Statement - June 2024

Director Larson asked what is the plan for spending the $2.2 million of ESSER III funding. CFO Fleming shared that this funding is encumbered for July and August salaries, all summer school costs, etc. Additionally, we have until September 30th if needed to get the money spent.

B. Superintendent Student Advisory Committee Update

This item was tabled to the August 27, 2024 Board Meeting.

C. 2023-2024 Financial Forecast

. i-Ready - Final Diagnostic

Director Larson shared that he wants to see stretch growth data. We continually talk about proficiency, but we do need to see and talk about the growth data. He understands that it is being worked on. Dr. Pedroza shared that a meeting needs to be scheduled to discuss the exact data needed, the best way to report the information, etc. CAO Whitbeck shared that July is the earliest that we would have data. There is some information about growth. It basically shows that there is not a significant difference in growth rate between students.

Director Simpson shared that he would like to visit the school(s) when the test is happening to understand how the testing works, etc.

E. Foster Senior Report

This item was tabled to the August 27, 2024 meeting.

8. Presentations

A. Assessment Guidelines

CAO Whitbeck shared the assessment document, which contains information on all of the assessments that are planned for the coming year, past assessments, and assessments that are currently being "retired" and. The document also includes mandatory state, federal and district assessments and languages offered for testing. Additionally, college testing was included.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Principal CBA 2024-2025

Director Larson made a motion to approve the Principal CBA 2024-2025.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of TSD Anti-Racism Statement

Director Kruller made a motion to approve the TSD Anti-Racism Statement.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Donation - Somali Cultural Center

Director Proctor made a motion to approve Donation - Somali Cultural Center.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Interfund Loan

Director Larson made a motion to approve Resolution No. 952 - Approval of Interfund Loan.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

The Board requested an August status update regarding the loan being paid off.

10. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Proctor made a motion to adjourn the Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:05 p.m.

June 25, 2024

Recording

Agenda

Tuesday, June 25, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Virtual Meeting via Zoom and In-Person
Administration Building - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Proctor

E. Land Recognition - Director Proctor

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the June 25, 2024 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

5. Consent Agenda

A. Approval of Minutes from the May 28, 2024 Board Meeting

B. Approval of Minutes from the June 8, 2024 Special Saturday Board Meeting

C. Approval of Minutes from the June 11, 2024 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER AND SIMPSON))

6. Board Discussion

A. Superintendent Contract

B. Board Meeting Calendar - 24-25

C. TSD Anti-Racism Statement - For Review

7. Questions Only - Presentations

A. Monthly Financial Statement - May 2024

B. 2023-2024 Financial Forecast

C. Chronic Absenteeism

D. Summer School Update

E. McKinney - Vento Update

F. WA Kids Report

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Superintendent Contract

C. Approval of Food Services Contract

D. Approval of Tukwila School District Anti-Racism Statement

E. Approval of Out of State Travel Request - Annual National Association for Education Homeless Children and Youth Conf - Orlando, FL - November 15-20, 2024

F. Approval of Donation - Pine Lake Middle School

G. Approval of Donation - Ellison Foundation

10. Public Comment

A. Public Comment

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Kruller

Director Simpson

Director Larson

Board Directors Absent:

Director Proctor

Student Representatives Present:

Alex Brewster

Dennis Bao Nguyen

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

Guests:

Dr. Concie Pedroza

Deborah Kohr

Joe Camacho

Scott Whitbeck

Naomi Byrdo

Amy Fleming

Aaron Draganov

Courtney Martinez

Robin Allsopp

Silvia Dicus Mora

Maricel Haessig

Terra DuPont

Duane Meyer

Sue Lane

Trevor Watt

Brandon Eastman

Danielle Eastman

Julie Herdt

Maryan Abdow

Amanda Foster

D. Welcome Message - Director Proctor

President Hoover shared the Welcome Message.

E. Land Recognition - Director Proctor

President Hoover conducted the Land Acknowledgement

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the June 25, 2024 Regular Board Meeting

Director Simpson made a motion to approve the agenda for June 25, 2024 Regular Board Meeting.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comments.

President Hoover read the following comment received via email:

Courtney Burns Cadigan - Parent - I am a parent of a Tukwila Elementary School student. This school is wonderful thanks to all of the hard-working and dedicated staff and community. I’d like to advocate for keeping the Library teacher positions in the Elementary schools. Library time is a very valuable aspect of education, especially for children learning to read. Being read to and exposed to new books and ideas through the library can spark interest and excitement for young children. Without the librarians helping to facilitate that time intentionally, I feel that an important aspect of the educational experience would be missing. I appreciate that the board is having to make difficult decisions. The amount of classroom teaching positions that are being cut is alarming, especially as class sizes continued to grow during the last year. Please reconsider eliminating more teachers from our schools. Thank you very much!

4. Reports

A. Student Representatives Report

Jr. Rep. Brewster reported that July 15th was the final student advisory meeting for the year. We finalized the anti-racism statement and made sure that it included ideas and perspectives from all of the students in the Advisory Committee. We made sure to emphasize the importance of inclusivity and equity. Additionally, we discussed cyberbullying at Showalter Middle School and brought that to the attention of the Superintendent. At the close of the meeting, we recognized and awarded the eight participants for their contribution to the Advisory Committee throughout the year.

Sr. Rep. Nguyen - No report

B. Superintendent Report

Dr. Pedroza shared the following updates:

Happy Summer for everyone in the community! I have a few updates for the community.

Updates:

Congratulations to all of the graduates for the class of 2024! It was wonderful to see all of the families and community members. Thank you to the board and the City of Tukwila Mayor McLeod for all of your support. Special thanks to the Foster administrators and staff who created a memorable event.
This summer, we welcome our new Foster High School Assistant Principal Jimnie Lorca, we are excited for him to join our team.
Summer programming begins July 8th at Cascade View and Foster High School.
Summer food program will also be there to provide breakfast and lunch for children up to age 18 years. Any families needing meals before or after summer school can call our office to find out where they can in our area.
Our district offices are closed on Friday until August 9th to help with maintenance.
Enrollment packets will be accepted at our district administration building this summer and in mid-August, enrollment packets will also be accepted in our schools.
Budget Community forums, letters to our legislatures, and frequently asked questions are posted on our webpage for families who want to learn more.

I want to wish our staff, students, and families a wonderful summer break!

C. Board of Directors Report

Director Kruller shared that she is a Rotary member and attended the senior awards. It was a great event and approximately $25,000 was raised. She shared that four (4) students received solid scholarships. She attended the FHS graduation at ShoWare. She shared that the new paint job in the parking lot looks great. This is a great start for safety. We need to have the curbs painted as well as there are still cones out. Perhaps we can push a little on the City to fast-track this as it is a safety concern. She mentioned that the fences at Cascade View are much taller than at the other two (2) elementary schools and kids cant access the playground. She would like to add this to our discussion on our long-term facility plan

Director Simpson - No report

President Hoover shared that they attended graduation and was able to pass out diplomas. Thank you to the FHS team for organizing. Although there were some challenges, the benefits, i.e. all of the student's family can attend, definitely outweigh some of the challenges. At the recent Saturday session, the Board focused on their work and were able to establish a few goals which we will put forth for approval at our August meeting. The Board's goals will align with the district's goals. They shared they joined the conversation for the Tukwila promise, which supports our scholars being able to have access to two years of higher education. This is in partnership with the City of Tukwila.

Director Larson reported on attending the Superintendent Student Advisory Committee. The group collaborated on the anti-racism statement which he shared is a high-quality product that the Board will be looking at and discussing later in this meeting. He shared several pieces of data on the most current graduated class. Highlights included two-thirds of the students receiving a college-bound scholarship, $7.5 million received in other scholarships, and 20% of the students had the Seal of Biliteracy. This was an outstanding class of 2024. Director Larson shared updates on the upcoming legislative session as this is an election year. One issue is equity in funding. Director Larson acknowledged and thanked Andra Maughan for her work on the Safety net funding coming to the district. This is the highest amount the district has received. Director Larson commented on the theater program. We are losing our theater teacher, however, the choir teacher will be taking on the theater program. The new teacher has phenomenal plans for the program and several ideas for keeping the program in place.

President Hoover presented Sr. Rep Nguyen with a plaque for his two years of service on the Board. The Board acknowledged and thanked Sr. Rep Nguyen for his contributions.

5. Consent Agenda

A. Approval of Minutes from the May 28, 2024 Board Meeting

B. Approval of Minutes from the June 8, 2024 Special Saturday Board Meeting

C. Approval of Minutes from the June 11, 2024 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER AND SIMPSON))

Director Kruller made a motion to approve the Consent Agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Superintendent Contract

As requested, an anti-racism statement was added to the Superintendent's contract, Section 4.2. There were no additional changes.

B. Board Meeting Calendar

Last year, the Board made several updates to the meeting calendar, including shifting the meeting structure. This year was the first time we had a board work session and a regular meeting rather than two regular board meetings and work sessions. In addition, we spread out Saturday meetings to happen quarterly instead of monthly. The admin team is currently working on the 24-25 board presentation calendar so that after we approve the board meeting calendar, they will be able to identify what are the best presentations at the right time across the span of the school year. This will provide the Board with complete information, i.e. data, etc. to help inform their decisions. The intent of this discussion is to get feedback on the meeting structure as it sits this year and to discuss any changes, especially around Saturday meetings.

Director Larson shared that the current meeting schedule is great.

Director Kruller shared that the current meeting schedule is great and the strategies are good. She shared she has concerns that the Board does not have diversity representative of the community. She asked if the Board has gone out to the community to get their thoughts on becoming a board director, and what would be needed for them to consider becoming a board director. President Hoover shared that the Board has talked to families and parents about becoming a board director, i.e. open house, PTAs, working with the PSESD, advocacy to remove citizenship as a requirement, authentic diversity - translator, translated materials, etc. One of the reasons we changed the meeting structure was to lessen the amount of time spent at board meetings. There is a board director election in 2025 and they shared they would love to partner with Director Kruller to brainstorm some strategies.

Ideas that were shared to engage the community:

Visit schools at lunchtime
Town hall - listening session
Consideration for time, amount of work required
Family night - daycare, food, liaisons

President Hoover shared that they will connect with Director Proctor for input on Saturday sessions.

Director Simpson shared that we need to be mindful of the amount of time needed as a Board Director. As a parent, there would have been conflicts to serve as a Board Director due to family obligations and work schedules.

The Board will continue the discussion at the July 23, 2024 Meeting.

C. TSD Anti-Racism Statement - For Review

The Board reviewed the Anti-Racism Statement. The following changes were requested:

First paragraph, second sentence, add: "in part" after "which means".
First paragraph, third sentence, add: "Below are some specific actions that we believe will support in creating an anti-racist environment."
Second paragraph, third sentence, add: "staff" at the end of the sentence "we will create safe spaces for".

This document will be reviewed and adopted at the July 23, 2024 Board meeting.

7. Questions Only - Presentations

A. Monthly Financial Statement - May 2024

Director Larson commented on the grants report. It doesn't appear that the report is reflecting what's being spent from grants. Will this be corrected for next year? CFO Fleming shared that it will be available in reports next year. This year has been focused on the current budget, creating the 24-25 budget, etc.

B. 2023-2024 Financial Forecast

Director Larson asked if the safety net funding would be added to the next report. CFO Fleming confirmed it will be added to the next report.

Director Larson commented on our current financial situation and how we prevent this from happening again. The fund balance has always been the key number to look at. Director Larson proposed adding additional verbiage to Policy No. 6022. The current policy states we have a minimum of 6% fund balance. Director Larson suggested the following verbiage: "If the fund balance dips below zero, even for one month, it will trigger a formal action to correct the fund balance". This action could be a plan from the CFO, cost reductions, etc.

President Hoover shared that this could be something, in addition to the policy, something that we imbed in the Board Handbook so that when new Board Directors come on board, there are some quick "snapshot" of items that they should look at, i.e. information on budget, fund balance, etc.

Director Simpson would like a deeper discussion on this topic at a future meeting.

C. Chronic Absenteeism

President Hoover asked for additional understanding of when a districtwide event would be unexcused. CAO Whitbeck shared that this does not occur often. If a parent or guardian did not approve of the student being there for that. However, the student wouldn't attend unless they already have the approval from the school.

Director Larson questioned the disproportionality data in the report. CAO Whitbeck shared that date is not accurate. Director Larson will revisit when accurate data is available.

Director Larson shared his formula for figuring out disproportionality and requested that we use this for future reports. He will meet with CAO Whitbeck for further discussion.

D. Summer School Update

President Hoover asked how did we overly communicate to families and students regarding the scaled-down summer school this year and how we chose the individuals and who we were focusing on for summer school? How did we communicate with the students and families who were used to coming to summer school? Superintendent Pedroza shared in the last two years, we have used a selection process, specifically using data and MTSS processes to determine and select students for the programming. The goal is to have ample funding so all students could attend, however, in our system, it's usually LAP and Title dollars that actually are part of the funding and they have strict requirements around using this funding.

E. McKinney - Vento Update

The Board acknowledged and thanked Ms. Herdt and Ms. Abdow for their phenomenal work with students, families, and the community.

F. WA Kids Report

President Hoover requested additional information on this assessment including what this assessment is, who takes it, and is it state-mandated. CAO Whitbeck shared this is a state test for incoming kindergartens to gauge how ready they are for kindergarten standards on six (6) domains, which are listed in the report. This is a state-required test and is given within the first month of school.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Kruller made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Superintendent Contract

Director Larson made a motion to approve the Superintendent Contract.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Food Services Contract

Director Larson made a motion to approve the Food Services Contract.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Tukwila School District Anti-Racism Statement

Director Kruller made a motion to table this item to the July 23, 2024 Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Out of State Travel Request - Annual National Association for Education Homeless Children and Youth Conf - Orlando, FL - November 15-20, 2024

Director Larson made a motion to approve Out of State Travel Request - Annual National Association for Education Homeless Children and Youth Conf. - Orlando, FL - November 15-20, 2024.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Donation - Pine Lake Middle School

Director Kruller made a motion to approve Donation - Pine Lake Middle School.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson requested a thank you letter be sent on behalf of the District.

G. Approval of Donation - Ellison Foundation

Director Larson made a motion to approve Donation - Ellison Foundation.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson acknowledged and thanked Stephanie Aragon for her hard work in securing this grant.

10. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:52 p.m.

June 11, 2024

Recording

Agenda

Tuesday, June 11, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Public Comment

A. Public Comment Protocol

4. Discussion Items

A. 24-25 Update

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:01 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Kruller

Director Larson

Director Simpson

Director Proctor

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Scott Whitbeck

Aaron Draganov

Naomi Byrdo

Amy Fleming

Edna Morris

Maricel Haessig

Andra Maughan

Silvia Dicus-Mora

Carrie Marting

Duane Meyer

Dana England

Joe Camacho

Jenni Standard

Jorge Torres

Danielle Eastman

2. Approval of Agenda

A. Approval of Agenda

Director Kruller made a motion to approve the Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

4. Discussion Items

A. 24-25 Update

Dr. Pedroza presented the 24-25 Tukwila School District Plan. Highlights included:

Two (2) community forums were held in May and June. There were a lot of staff, families, and community members in attendance. This was a great discussion with a lot of good questions. The forums were recorded and will be posted on our website, along with FAQs. Thank you to all of the participants.
We are still going through this process until mid-June. There are staff waiting to hear their next steps.
Director Larson shared that he attended the community forum. One idea that came out of the community meetings was to develop a letter advocating for funding that could be sent to the legislature from community members and families. Dr. Pedroza shared that we crafted a letter similar to what the Board of Directors sent to our legislators, and we have a family letter. These letters have already been sent to communications.
This presentation is for the 2024-2025 school year. We still need to raise our fund balance, so there will be additional reductions next year.
We are in bargaining this year, which will have financial implications for 24-25.
Review of the six (6) District Race and Equity Goals.
Review of Fiscal Goals - grant for 5th-grade camp, anti-racist district, abide by binding conditions, monitor enrollment number, ensure staffing is in alignment with enrolment
Review of HR timeline for staffing reductions
District Initiatives - Universal Design for Learning and MTSS framework, Belong Partners, Boys & Girls Club and City of Tukwila Park & Recreations, Curriculum, Assessments, Horizon grant.
School Program Impacts, Mitigation Plan and Reductions
District-Wide Impacts, Mitigation Plan and Reductions
Partnerships, Mitigation Plan and Financial Impacts

Director Simpson shared that he would like to know who will be responsible for specific areas of work and will they provide updates to the Board. Dr. Pedroza shared that she is the person responsible for all of the work happening in the district currently and next year. She also shared that she will share with the Board all updates on the work being done in the district.

Director Larson would like to keep the PAC and the arts in the forefront. President Hoover would like to have a plan for sustaining it as well possibly through CTE.

Director Simpson asked for additional clarification regarding the financial impacts. Dr. Pedroza shared that she would update this presentation with total cost reductions on each page and resend it to the Board. It is important to keep in mind that this is just a snapshot.

5. Adjourn

A. Adjourn

Director Simpson made a motion to adjourn the Work Session.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

June 8, 2024

Recording

Agenda

Saturday, June 8, 2024

Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
***********************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
Transportation Building
3825 S. 128th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion Items

A. Board Self Assessment

B. Board Operating Agreements

C. Welcome Message - Review and Update

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:03 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Simpson

Director Kruller

Board Directors Absent:

Director Proctor

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Dr. Knaus

Dr. Rogers-Ard

2. Action Item

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. Board Self Assessment

The Board reviewed the self-assessment results for all five standards.

Celebrations:

Increase of 25% in Always and Most of the time in Standard 1
Increase in "base its decision on what is best for students' success"
#23 - highest it has been since 2013
Hiring retention has increased
Student achievement has increased
#47 - huge improvement over previous years results
#48 - increase as there are lots of opportunities for public comment
Advocacy has increased significantly
Clear and accurate communication
Intention with communication
Consideration for input increased

Growth Opportunities:

Onboarding for new Board directors
Communicating to community
Set written goals for the Board
Annual performance
Communicating rationale for decisions to the community
Monitor progress toward goals and outcomes of the district plan
Collaboration with other state-wide entities
Gathering input in a formalized way needs to be increased
Increase of reporting out
Process for responding to concerns, and comments was low
Long-term facilities plan in place decreased

Dr. Rogers-Ard and Dr. Knaus shared a presentation with the Board related to the WSSDA Self Assessment results.

We will be centering and focusing on questions 35, 36 and 37. As we reviewed the report, pieces were missing. There has been a significant investment in Equity Leads and Building Equity teams, and a concentrated effort around race, equity, and anti-racism in the Tukwila School District. This Board report does not address this at all. This may not be WSSDA's best practice, but it is certainly Tukwila's best practice.

Two essential questions:

In what ways will the Board support the Superintendent in implementing antiracism best practices across Tukwila School District?
In what ways will the Board publicly demonstrate individual and Board-level commitment to antiracism over the next two years?

Director Larson shared that we need to have a deeper dive into the race and equity tool kit. Dr. Rogers-Ard shared that their team did not use the race and equity toolkit in their review as they felt the toolkit had not been updated, and it doesn't speak to anti-racism. One of our recommendations to the Board is to look at the protocol, and questions that will allow for a deeper dive. There should be a question about budget, policy, etc. One of the first questions that should be asked is "Whose voice is being centered"? The second question should be "Whose voice is not represented"? Additional questions will be included in our final recommendations report. Dr. Knaus will re-send to the Board the Policies document which contains questions regarding race and equity for policy/procedure reviews.

President Hoover shared that the Board needs some type of "norms" document on how we engage with each other in a board meeting when something is said, unintended, but rooted in anti-blackness or racism. There have been times in the past that this is happenend, and it would help to have this in place to ensure that we are modeling awareness around the words that we use. They would like to create a document on some "norms" responses for when those things happen.

When moving toward anti-racism, representation is key. How is the diverse community being lifted up if they do not see themselves represented within the Board, teachers, etc? How do we see effectiveness? Effectiveness is to see diversity at the leadership role and in the teacher roles.

Board statement: By December 2024, the Board will implement practices that demonstrate our individual and collective commitment to becoming an anti-racist district.

Follow-up/Action items:

The Board of Directors will establish Board goals with statements of Racial Equity/Anti-Racism, including language from the Superintendent Student Advisory Committee - End of August 2024
Executive Assistant to research other districts' processes for committees, including how to determine which priorities they select and how they stay unified with the public.
Due to scheduling conflicts for Saturday meetings, the Board would like to consider other days/times. Executive Assistant will work on calendaring two (2) additional sessions before the end of December.
The Board of Directors will establish norms for their work together, and specific actionable approaches at a future Board Work Session. This work is to be completed by the end of September 2024. It would be valuable to have PSESD assist on this.
The Board of Directors requested anti-racism language be written into the Superintendent contract for the June 25th Board meeting.
Board goals will be completed by the second August Board meeting. Goals will include a measure for effectiveness and/or accomplishment of goals.
The Board will implement processes to make their goals and action steps more accessible to the public.
Board documents will be shared in Google Docs for accessibility.
By the end of the 24-25 school year, the Board will establish two - three mechanisms for gathering community input, including person-to-person input.

B. Board Operating Agreements

This item was tabled to a future meeting.

C. Welcome Message - Review and Update

This item was tabled to a future meeting.

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 11:59 a.m.

May 28, 2024

Recording

Agenda

Tuesday, May 28, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
Virtual Meeting via Zoom and In-Person
Foster High School - Library
4242 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Simpson

E. Land Recognition - Director Simpson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the May 28, 2024 Regular Board Meeting

3. District 2 - Board Director Appointment

A. Oath of Office - K. Kruller

4. Host School Welcome

A. Host School Welcome - Foster High School

5. Public Comment

A. Public Comment

6. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

7. Consent Agenda

A. Approval of Minutes from the April 23, 2024 Public Hearing

B. Approval of Minutes from the April 23, 2024 Board Meeting

C. Approval of Minutes from the May 14, 2024 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS PROCTOR and LARSON)

8. Board Discussion

A. Superintendent Contract

9. Questions Only - Presentations

A. Monthly Financial Statement - April 2024

B. 2023-2024 Financial Forecast

C. 2024-2025 - Budget & Staffing Update

D. Early Learning

E. Winter Weather Incident

10. Presentations

A. Department Update - Transportation

11. Action Items

A. Adoption of Middle School Science Curriculum

B. Approval of Out-of-State Field Trip - College Tours - August 22-24, 2024

12. Public Comment

A. Public Comment

13. Executive Session

14. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Larson

Director Proctor

Director Hoover

Director Simpson

Director Kruller

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Susie Kelly

Allison Deno

Liliana Cardenas

Jennifer Fichamba

Phone in caller

Sally Jerome

Terra Dupont

Aaron Draganov

Andra Maughan

Morgan Music

Nick Brown

Community Nember

Karen Korol

Robin Allsopp

Scott Whitbeck

Naz Rokonaki

Sarah Hendrickson

Britany

Dr. Tenesha Fremstad

Duane Meyer

Grace Saturnino

Phone in Caller

Jasmine

Katie Hugo

M. Deming

Maricel Haessig

Michelle

Nick Brow

Ring's - phone in caller

Silvia Dicus Mora

Sue Lane

Tuan Duong

Carrie Marting

Andy Rodas Mendoza

Naomi Byrdo

Kyla Crawford

Cindy Lewis

LaTanya Parker

Dalton Rockwell

Amy Fleming

Joe Camacho

Brandon Eastman

Danielle Eastman

Jose Berreras

Clint Long

D. Welcome Message - Director Simpson

Director Simpson shared the Welcome Message.

E. Land Recognition - Director Simpson

Director Simpson conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the May 28, 2024 Regular Board Meeting

Director Larson made a motion to approve the agenda for the May 28, 2024 Regular Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. District 2 - Board Director Appointment

A. Oath of Office - K. Kruller

President Hoover conducted the Oath of Office for District 2 Board Director Kate Kruller.

4. Host School Welcome

A. Host School Welcome - Foster High School

Principal LaTanya Parker welcomed the Board.

Principal Parker shared a presentation. Highlights included:

Office culture - inclusive culture of trust, communication, and high expectations (restorative practices)
Increasing student safety - Social Worker, Behavior Health Assistant, Family and Student Engagement, Security Team, Scholar Voice
Increasing family partnerships and community collaboration
Improve ELA and math success rates
Main office staff are welcoming and set the tone for building culture
Weekly staff communication - news you can use
High collaboration with the administrative team, staff, and security
Resorative Justice Practice
Arena Style Family Conference - 26- families attended - need more support with translation
Listening Session for families and scholars - more safety and academic
Parent Academy for college access
STEAM Fair - scheduled for Wednesday, May 30th - 4:00 p.m. to 6:00 p.m.
Young Queens Program
YWCA Teen Advocate
Urban League
Partnered with Delta Dental - Provided hands-on experience, learning about dental hygiene, and paying for a dental hygiene license for 65 students. This will be an ongoing partnership and will have paid internship opportunities
Belong Partners - provide staff PD - connections with scholars, restorative justice, etc.
SAARS Grocery
Tukwila Fire Department
King County Library
King County Transit
International Rescue Committee
UW& Gear Up
WISF Data 2023- Dual Credit Black/African-American and low-income scholars is 7 out of 10. For our Hispanic/Latino scholars, currently, it is a 4 out of 10. We are looking at how to engage our Hispanic/Latino community. This year we have added Heritage History class which is taught in Spanish.
Attendance - on-time specialist, holding meetings with families,
Restructure race and equity team - half-day retreat, grading practices
Continues MLL and student engagement PD
Post-secondary opportunities
9th-grade honors classes

5. Public Comment

A. Public Comment

President Hoover called for Public Comments.

President Hoover read a public comment received via email:

Kathy Turner - Stay in School Coordinator - I apologize for not being here this evening but I had a previous engagement with my family that I could not miss. My name is Kathi Turner and I want to make sure that you all understand what my position does and advocate for it to be funded next year. My position as the Stay in School Coordinator is for the entire school district, not just one or 2 schools. Since 2018 our regular attendance rate has gone from 82% to 64% (students who missed fewer than 2 days per month). This is a national trend since the pandemic and districts across the country are working tirelessly at re-engagement. Attendance and truancy in public schools are regulated in Washington state statute (Chapter 28A.225 RCW) and the Washington administrative code (Chapter 392-401 WAC). School districts must report absences and truancy data to OSPI through the Comprehensive Education Data And Research System (CEDARS). Also, School districts must designate and identify a person(s) to coordinate school district efforts to address excessive absenteeism and truancy to the office of the superintendent of public instruction and to the local juvenile court (RCW 28A.225.026). I have included this information for you to look at. Currently, in our district, I do all of it. I run attendance reports 2x per month for all schools, schedule and attend monthly attendance meetings at the elementary level, attend EWIS/MTSS meetings 2x month at the secondary school, and attend monthly King County BECCA meetings and monthly state OSPI Attendance and Truancy Meetings. I reach out to families to meet with them to discuss the barriers to school attendance. I meet with students and discuss goals, complete attendance agreements and check in with students daily. I build relationships with students and families. I file all Truancy Petitions with the court and start the court intervention process. This process is specific and has timelines and includes administering a WARNS assessment, workshops, CEB’s, Pre-Trial Conferences, Status Conferences, Preliminary Hearings, Review Hearings, Progress Reports, Contempt Hearings, Purge Reviews, and finally Dismissals. I also make referrals to community partners for alternative educational options, and counseling, and meet with Juvenile Probation Counselors for our students. I also work on our 20-day drop process in tracking down students to either confirm enrollment status, get them to re-engage at school and provide them with supports they may need. Eliminating this position concerns me. Who is going to do this work? With our attendance rate at 64% re re-engagement should be a priority. Getting students back into the classroom benefits everyone. Who is knowledgeable in the court system? Who know how to file a petition, and make sure that we are following the statute? Who knows the rules of court proceedings, declarations of service, filing motions etc. Currently, we have 40 active petitions with hearings scheduled in September and October. Has there been any discussion as to who is going to take the lead on this and attend hearings or file reports with the court? I am assuming that has not been discussed as I have not been asked to help train anyone. To just assume that my position can be eliminated and that it will be absorbed by the buildings, is not realistic. This work is very specific and time-sensitive. I hope that you will all reconsider this position in the district as this work is REQUIRED by OSPI. Thank you

Jennifer Fichamba - College and Career Specialist - I am Jennifer Fichamba the college and career readiness specialist here at foster high school - in fact the college and career center is through that door! I want to share with you what the college and career center is all about and what I do to support students. Let me share a story about one of my 10th graders, Alan. He started coming by the college and career center midway through 9th grade. He was not on track at all. I became a person that he trusted. You should know he loves soccer. He continued to struggle and was not able to play on Fosters soccer team in 9th grade. He and I talked a lot about how important doing well in classes will help him be a part of the team and be on the soccer pitch. Flash forward to 10th grade! Alan came in and asked to get a binder to keep track of all his classes! As he says he began to cook in class! He had a great soccer season - 2nd team all-league actually! I went to as many games as possible to cheer him on. He is joining AVID next year and is excelling! This is because of the relationship we built and because there is a space for students to come and be supported. Alan is not the only young person there are many - I could share more! Additionally, I want to share about what happens in the college and career center daily. It is a space that is always full of students! At the start of the school year our seniors are busy completing college applications - I edit an average of 5 personal essays a day! 11th & 12th grade running start students spend lots of time there before classes they have at FHS and sports. I have a core group of 10th graders who check in daily. Many students choose to spend lunch in the college and career center. Relationships are built in the college and career center. Financial aid season comes and students & families come to get support to complete either FAFSA or WASFA! I hosted 3 Financial Aid nights and there was an average of 30 families that attended. I also assist families regularly in contacting federal student aid when issues arise - even today I spoke with federal student aid to support a family. I support students as they apply for scholarships. I work with Director Larson to provide district scholarships to our seniors. Additionally, I partner with cbo’ s like UW Stemsub, Minds Matter, rotary, and more to connect our students to the opportunities they provide. What makes the college and career position special is the relationships built. The students feel welcome and supported from me and from each other. Lots of friendships have bloomed there. It is a special place for our students. Thank you.

Andy Rodas Mendoza - Student - shared his support for Ms. Fichamba. She has helped me a lot. I was a student with a 0.0 GPA, and now I am present, learning, and thinking of my future. She helps to build communities. Her space is welcoming and warm. Several students have shared that Foster High School is not academically challenging. Ms. Fichamba has brought in UW students to bring more challenges to students, such as debates. This really helps. Ms. Fichamba is always mentally there with the students. When a student has a problem she can be a counselor, mother, etc. She makes a big impact. The College and Career Center is a piece of the heart of Foster.

Alan Zarate - Student - When I entered Foster as a freshman two years ago, I was lost, couldn't find my classes, etc. I also had to fit in and try to be cool with everyone around me. Near the end of the year, I realized that I had to sit out due to my grades. This did not make me look cool. I had the lowest gpa on the soccer team. Having to sit out, not only hurt me, but the whole team. The following year, I worked with Ms. Fichamba. I realized I needed to pay attention in class, and get good grades so I could do good for myself and have a better future, i.e. college. I would not be doing as well if it wasn't for her.

Molly Deming - Literacy Interventionist - Tukwila Elementary - Last week I received an email that stated because of funding my position is being cut. The district claims they want to make cuts furthest away from students, however, it seems the majority of the cuts, at the elementary level. have been to staff who work directly with our students. Is the district able to explain their reasoning, especially since my position and others are paid out of LAP and Title? Dr. Pedroza will follow up with Ms. Demming.

Due to position cuts, President Hoover requested Dr. Pedroza to provide an updated plan to the Board.

6. Reports

A. Student Representatives Report

No report.

B. Superintendent Report

Happy end of May! Our district has had a lot of activities over the past months, we have had to deal with the impacts of our budget from a Human Resource standpoint, while also celebrating the staff members who have been here. We are honoring our retirees from Tukwila School District who are:

Tamara McCarthey
Diane Inez Hood
Melissa Tatum
Cynthia Cruse
Aracely Montufar
Jodi Wicks
Donna Witkowski

Racial Equity Update: I lead the district leadership team on their learning on equity analysis; we will have a final training with Dr. Rogers-Ard and Dr. Knause in June for staff.

Other Updates:

Congratulations to Julie Herdt who was announced as PSESD Classified Employee of the Year! Julie is part of the McKinney Vento team including MaryAnn Abdow and they have been a force in working with our families with unstable housing. Their workload has doubled this year Julie and the team have worked tirelessly in supporting the families both at Riverton, and the hotels and coordinating with our local districts to support any and all transitions! We will be posting this in our family newsletter and the website.
Congratulations to the class of Tim Renz who were acknowledged in a preprint scientific journal paper, we will also be working on a feature for our social media.
Congratulations to Clint Long, he has been offered a high school principal position at Franklin-Pierce school district, we wish him the best in his professional journey!
Superintendent Student Advisory – We held our first in-person meeting last Wednesday led by Alex Brewster with a focus on three topics: Safety, Instruction, and Anti-Racism/Equity. They are working on an anti-racist statement for the board to consider.
Foster HS Listening Session – The administrative team at Foster along with our community liaisons supported families in a listening session to gauge what is going well and where improvements can be made. The team plans on quarterly sessions. It was attended by close to 25 people and families gave important feedback which will be discussed with staff.
High School Graduation is set for Friday, June 7th at 6pm at the ShoWare Center.

Finally, I want to express gratitude for Dr. Allison Deno, this will be her last board meeting at Tukwila and we want to thank her for all she has done for the district over these past two years. She will do great things in Saint Louis Public Schools, they are lucky to have you.

C. Board of Directors Report

Director Larson reported on attending the student listening session at FHS. There were a couple of items we have heard before, along with the theater group and the College and Career Center. The theater group just finished their production of The Lightning Thief. This was the first time they did a full-blown musical, which was quite a challenge to accomplish. They did a great job. He shared that there is a proposal to eliminate the drama teacher position, however, he commented that we need to really think very seriously about how to keep that position. Due to the increase in student counts, we are getting an increase in revenue, and supporting students is crucial. There are programs available that need to be seriously looked at for retaining the theater class. Director Larson commented on the Career and College position that is being eliminated. In the 2013-2014 school year, our district had a graduation rate of 55%. We were a part of the Road Map Project, which received federal money with the goal of getting more students with either a diploma or some graduation certification. FHS hired several College and Career Counselors / Graduation Specialists. Within three to four years, the graduation rate was up over 80%. If we start removing this program and position, there is a chance that it is going to collapse. We absolutely need to figure out how to keep this program/position. Director Larson reported on attending the Equity Education Coalition Summit. This is an organization out of South King County and they are working on how to change the state funding system to be progressive and based on student needs, along with additional monies into schools like ours. Director Larson commented on the Parents Bill of Rights which was passed by the legislature recently. This started as an initiative, partly as a reaction to current legislative curriculum changes, i.e. LGBTQ inclusion, etc. There are a lot of districts discussing this, and the impact to schools.

Director Proctor - No report

Director Hoover reported on attending the staff appreciation event. This was a great turnout of staff. Thank you to Foster High School for hosting. This year was scaled back, but it was still amazing. It was a lovely event and thank you to Food Services for providing the wonderful dinner. They reported on attending a civics class at FHS. It was great to hear the students' questions and making sure they were heard. We held a listening session and it was informative and am thankful that teachers, staff, and community shared and asked questions.

Director Simpson shared that with the Career and College position eliminated, Highline Community College will no longer have a point of contact. We need to find a way to protect that position. Dr. Pedroza shared the point of contact from the District level is the Director of K12 Education.

Director Kruller reported on attending the play at FHS. It was phenomenal. She also shared that she is a professional stagehand and complimented the students for a job well done as stagehand. She shared that she was contacted regarding Working Connections Child Care. She will discuss more with Dr. Pedroza offline. She shared that she attended the staff appreciation event. It was a wonderful event! She did share comments received from staff attending the event to bring back the raffle! She commented that she had shared a grant opportunity with the Superintendent, which if approved, would provide funding to provide meals to our athletes, etc. She shared she was impressed at how fast the staff completed the grant.

President Hoover asked the Board what we can do to support the team with grants, i.e. applications, etc. We are a small, but mighty team. We must figure out how to be more supportive of our staff, and help where and when we can with grants, etc.

7. Consent Agenda

A. Approval of Minutes from the April 23, 2024 Public Hearing

B. Approval of Minutes from the April 23, 2024 Board Meeting

C. Approval of Minutes from the May 14, 2024 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS PROCTOR and LARSON)

Director Simpson made a motion to approve the Consent Agenda.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

8. Board Discussion

A. Superintendent Contract

The Board of Directors reviewed the Superintendent's contracts. There were no additional changes. The contract will be presented at the June 25th Board meeting for approval.

9. Questions Only - Presentations

A. Monthly Financial Statement - April 2024

President Hoover asked why is the headcount higher than the actual enrollment. CFO Fleming shared that there are two types of counts. Headcount contains students who have to be dropped after 20 days, and students who do running start part or full-time. home-schooled students who come in once a week, the state only funds FTE. Therefore, we get a small portion of funding for students who spend limited time in school.

B. 2023-2024 Financial Forecast

Director Larson commented that the current projected fund balance has been going down. CFO Fleming shared that we saw some increases again and additional funding through Title and Special Education.

Director Larson shared that there was an option of a loan to get out of binding conditions. CFO Fleming shared that the intent of the law was for anybody that was going into binding conditions next year, the passed this temporary law was passed in order to help districts. She shared that this was passed to help Seattle School District avoid binding conditions for the next two (2) years.

C. 2024-2025 - Budget & Staffing Update

D. Early Learning

Director Larson asked if the school district provide space for Voices of Tomorrow. Dr. Deno shared that yes, we do provide space, however, they pay for the space at a reduced rate.

E. Winter Weather Incident

Discussion ensued on what happened, measures in place to prevent another event, and short-term solutions until bond in 2028.

Director Larson commented that we need to do a serious analysis of this event.

10. Presentations

A. Department Update - Transportation

Susie Kelly, Director of Transportation shared a Department Update Presentation with the Board. Highlights included:

Overview of staff, routes, and needs
Saving efforts - school bus for all field trips, van use, Orca, two teams on bus, etc.
Prioritizing yellow buses to consistently serve our students generates maximum state funding thus reducing the subsidy.
TSD Bus Inventory - Most money in the TVF fund will go towards paying the loans on past buses. It is actually meant to pay for new buses when they reach the end of their 13-year life cycle.
Partnering with Highland to write all of our EV bus grants. Still waiting on the results.
History Subsidy - The forecast is for decreased subsidy in 23-24. Increase in revenue due to MKV student enrollment, increased SEIU labor cost, bus maintenance labor cost, fuel costs, parts cost, and repair costs.
STARS - Allocation Reporting System - student counts are the primary driver of student transportation. We are 100% efficient since 2017-2018.
Successes

*Destinations continue to increase stronger allocation

*Student ridership slowly increasing

*Daily student counts provide the means to route more efficiently

*Wish list - qualify for 2-3 electric school buses

*No major thefts this year.

Challenges

*Expenditures have increased over the last two (2) years

*Increase labor costs for bus maintenance

*Per cost increase 50% or more

*Multi-Family housing is booming. MKV shared transportation costs to other districts are averaging $10K+ per month.

24-25 Year Planning - budget impact and mitigation plan
Department Race and Equity Goals

11. Action Items

A. Adoption of Middle School Science Curriculum

Director Simpson made a motion to approve the Adoption of the Middle School School Science Curriculum.

Director Kruller seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Out-of-State Field Trip - College Tours - August 22 - 24, 2024

Director Proctor made a motion to approve the Out of State Field Trip Request.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

12. Public Comment

A. Public Comment

President Hoover called for Public Comments.

Jessica Othman - Community Member - Shared thoughts on cutting of some arts programs and struggling to find funding for programs in general. It was mentioned during the discussion that there is not help to find these grants and process them. Will there be or is there a plan in place to find somebody to do that who is interested in getting these items funded? This is a big process, but we are all here to help our students succeed. I hope this will be a priority as there have already been cuts to certain staff that have tirelessly worked with students' social and emotional health, for instance, this will be Mary Rusk's last year at Tukwila Elementary. She was a very important person to students, parents and staff and she will be extremely missed. I know it is a board priority to ensure the emotional and mental well-being of the student population in and out of the classroom. I do hope that is the case and I do hope that you are able to get these grants going for the kids.

President Hoover asked the Board if there might be an opportunity to work with the PTAs to help support that effort. This is a call to the Board to figure out how we can increase our efforts around that, perhaps get support from parents. Director Kruller suggested that we might look into getting a grant writer.

Kyla Crawford - Librarian - Thorndyke Elementary - I am a building Race and Equity Lead and the mother of two (2) Tukwila School District graduates who are both doing well in College and Career and who both were impacted positively by Mrs. Fichamba. I sit here pondering the irony that we are gathered in the library while we have received notice that our elementary library programs are being eliminated. I continue to ponder the irony of claiming to be an anti-racist district while all teachers currently teaching library classes at the elementary level are all people of color. Libraries are places where students go to learn to love books. Libraries are where my children learned to love reading and researching. The excitement of students coming to the library and getting to choose their own books is unparalleled. Sometimes, the students are even more excited than going to P.E. The library has long been a safe haven for students. Every year, I have gotten a flood of student asking if they can come have lunch in the library. I've hosted restorative circles and healing circles with students in the library who have conflicts to resolve and harms to repair. This year, I have had such huge successes with fourth-grade students being leaders in the library during kindergarten and first-grade classes that I have been trying to plan for more for a more formal library assistant program. I have also had high school students interested in becoming librarians and have come to help out in the library after they leave school for the day. In the library, we teach technology skills and digital citizenship as well as research and informational skills. The library classes are a place where students get to learn how to ask questions and learn how to seek information from the world around them and have space to apply that knowledge in real-time through their accessibility to books and technology. The library is also a place where we teach combating cyberbullying. I have seen students respond in real-time, with shutting down TikTok accounts, and realizing they need to be 14 for Facebook accounts, etc. We are doing our students a grave disservice if we do not seek creative solutions to avoid dismantling elementary library programs and minimizing secondary library programs. In addition to teaching classes and being a safe space for students, hosting lunches, and operating informal library training programs for students at multiple levels, we often provide substitute coverage in classrooms. There will be one less sub available, which also saves the district money, Additionally, we host Scholastic Book Fairs, which raise proceeds for teachers and student supplies and also facilitate the Page Ahead Bookup summer program which provides 12 books to kindergarten through second grade students at a cost that has been covered by the PTA or other non-district funding sources. As we continue to keep our comprehensive school improvement reading scores and student safety in mind, now is not the time to eliminate library programs, especially without stakeholders who are able to contribute creative solutions. For example, in our building, we have a schedule that may enable us to keep our library fully functioning and potentially save the district money in the process. Additionally, I have questions around how to keep classroom teachers' planning time covered without completely overloading specialist teacher classes, especially with our projected class sizes. I also wonder what would happen to the library collections, supplies, space, availability, accessibility, etc. To say the least, I am concerned. I'm concerned we are not centering students in the the decision to end library programs. I'm concerned about what will happen to students' access to high-level reading material, tech and research skills, and safe spaces. I'm concerned that students in anti-racism and reading are not highly considered in the decision making of eliminating library programs. As a teacher, as a mother of former Tukwila District students, as a former Tukwila communityresident myself, I respectfully request the reconsideration of discontinuing elementary libraries.

Brandon Eastman - Parent - Tukwila Elementary - The two previous public comments covered what I wanted to talk about. I liked hearing Director Larson and Director Kruller coming up with creative ideas on how to save some of these important things. As a parent of an elementary student, my focus is on the elementaries, specifically the social/emotional stuff and Mary Rusk not returning next year. I have no clue what the solution is, but getting creative and thinking way outside the box is going to be the theme for the next couple of years. The suggestion of looking at corporate sponsorships is a really good idea. As a parent, I appreciate the creative ideas, especially with the library, as it is more than a place to just check out a book. Losing the library programs is going to be difficult. Working with PTAs and fundraising must be part of the solution for the next couple of years.

Katie Hugo - Teacher - Tukwila Elementary - A couple of months ago, we were told via email by District Admin that they would need to reduce our workforce by 15% and the cuts would be the ones furthest impacting our students. So far, since they've started making these cuts, they have cut 29 certificated employees, 21 classified employees and eliminated 14 certificated positions. They have until Saturday to continue this elimination. Seventeen certificated employees have appealed their non-renewals and so far, all the ones who have heard back have all been denied. Meanwhile, central Admin. only cut 2.5 positions that directly impacted them. As of now, we will have many vacant classrooms going into next year and we were told the district has no plans to fill them. Please explain to us how the cuts that were made will not impact our student's learning, growth, and social-emotional well-being. In my building alone, Tukwila Elementary, we have five (5) classroom positions that are currently sitting empty for next year and grade levels that will be starting way over capacity and that's if we have no new enrollment. In my grade level alone, which is first grade, we have two teachers and 66 kindergarteners coming into first grade. This means we will each have 33 students. How am I supposed to teach a highly capable class with 33 students? How are we supporting our students, families, and staff? How do you expect to retain the remaining staff you have when this is how we are being treated and this is what their year will look like.

13. Executive Session

There were no items for Executive Session.

14. Adjourn

A. Adjourn

Director Proctor made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:14 p.m.

May 14, 2024

Recording

Agenda

Tuesday, May 14, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Kate Kruller
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Public Comment

A. Public Comment Protocol

4. Discussion Items

A. Discipline Plan - Review

5. Presentations

A. Department Update - Technology

B. Department Update - Athletics

C. Department Update - Food Services

D. Department Update - Maintenance and Operations

6. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Vice President Simpson called the meeting to order at 3:00 p.m.

B. Roll Call

Vice President Simpson called Roll Call.

Board Directors Present:

Director Larson

Vice President Simpson

Director Kruller

President Hoover

Director Proctor

Board Directors Absent:

None

C. Welcome Guests

Vice President Simpson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Brett Christopher

Susie Kelly

Trevor Watt

Michael Croyle

Clint Long

Aaron Draganov

Amy Fleming

Dana England

Silvia Dicus Mora

Maricel Haessig

Liliana Cardenas

Pam Bila

Gabriel Gutierrez

Hani Nur

Todd

Joe Camacho

Susan Lane

Laura Lilyblade

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the agenda of the May 14, 2024 Board Work Session

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

Vice President Simpson called for Public Comments.

Vice President Simpson read the following public comments received electronically:

Gavin Steinmetz - Student - Because of the debt the school district is in teachers are not being renewed. We as students are asking you to reconsider your decision on renewing Anthony Pascual’s contract. We have made a petition for him to keep his job and if our demands aren’t addressed before May 15th we will protest.

Arista Alejandro - Student - I want you to reconsider your decision to terminate Ms. Fichamba. In my role as a student, she has been the biggest advocate for students’ futures and should be your first choice for her role. Since the sixth grade, she has been my main source of support. She helped me access college options that no one at Foster High School was unable to provide. My counselor has too many students to work with to be very encouraging and intentionally helpful, so Ms. Fichamba has always helped to push me to explore my talents in science. She is the only one who has assisted me in connecting with my main college and who has given me positive feedback about my subject-matter knowledge or comprehension. She has assisted many learners in locating top colleges where they can receive grants and scholarships. She has assisted me by researching universities with a reputation for accepting forensic science majors. She was a huge asset when it came to researching colleges, and she has also encouraged me to seek universities abroad. In cutting her and her position, you are depriving kids of the assistance they require while completing the FAFSA or applying for scholarships. If you don't decide to change your mind, you are removing the one resource that hundreds of students may rely on for college assistance. While we students are preparing for college, she provides us with the motivation and knowledge to lessen our struggles. She is responsible for getting students tens of thousands, if not into the millions, of dollars in scholarships and grants. Cutting her position shows future Foster High School students that this district does not care about their future. They don't care about setting them up for success in career paths that are unique to them and their interests. Please reconsider reinstating Ms. Fichamba to her College and Career Readiness role. Please help support current and future Foster students in their pursuits of planning their futures by maintaining the one person who has the knowledge and the trusting relationships with students and families in our school. Thank you for your time and consideration.

Courtney Martinez - Teacher - Good afternoon school board. I am writing today in response to recent staffing and position cuts. My children have been in the Tukwila School District since kindergarten; now both will be at Foster next year for their senior and freshman years. When they were in kindergarten, college and a career seemed so far away. Then, when my oldest was in 6th grade, we were connected with Ms. Fichamba and began learning about all the career paths available to my child and all TSD children. Ms. Fichamba was the Gear Up College and Career Specialist, and while her title may have been wordsmithed over the years, she helped to guide students down paths towards successful futures. Futures that did not just include 4-year colleges, but trades too! She has been the stead contact for all my college and career questions that I have had for both of my children as we have been slowly (and way too quickly) getting closer to their launch into adulthood. Hearing that this critical position has been cut is gut-wrenching; especially as my child, and many peoples children, are entering their senior years and preparing for the stress along with it. The stress of navigating FAFSA, which has changed to become less difficult, but became MORE difficult. The stress of how to pay for college. The stresses of if college is even the right fit for them. The stress of being an adult and what that entails. Ms. Fichamba has helped to guide not only my child but hundreds of children through these issues. She has built the trust and respect from our greater school community. She has demonstrated time and time again that she is here for all our children and their successes! She inspired my daughter to attempt running start, and as a result she will be graduating Foster High School with not only her diploma, but an Associates Transfer Degree. This was because of Ms. Fichamba and her position. It was because of her dedication to our students and her unwavering support for their success. I understand that we are in a financial crisis. I understand hard cuts need to be made. But I'm left wondering, what is the purpose of Foster High School if it isn't to launch these scholars into career paths that inspire them? Without this position, who will take on this important job? The counselors, who are already stretched WAY too thin? I can guarantee that the same level of commitment and dedication to students post secondary plans will not be as successful. Foster High School will become a printing press for diplomas that are placed on dressers or shoved under beds without a second thought, as students try to blindly navigate the already tumultuous journey into adulthood. Please choose to invest in our students' futures. Please save the college and career readiness position. Please save Ms. Fichamba.

Miranda Garcia - Student - Ms.Fichamba has positively impacted me in a way that has made me push out of my comfort zone which is very rare for a quiet person like me. She has seen me grow since middle and has supported me since the very beginning. Up until the pandemic Ms.Fichamaba still made sure that I was given the middle school experience despite being online and offering virtual appointments to talk about anything that I had on my plate. Entering Foster as a freshman I was utterly clueless and extremely shy, however when I came to visit the college and career center to see Ms.Fichamba she automatically created a pathway for me as well as classes to consider for my specific career that I was thinking of pursuing. That very same year I was enrolled in AVID where Ms.Fichamaba made sure that all the resources and information I needed was provided for me. One day in particular was when she encouraged me to join all of the academic opportunities she organized for students, especially the college visits that occurred every month. Because of these events it has allowed me to get out of my comfort zone and begin networking with the college officials and start looking for what I want to do in the future. `Another event was when she organized a field trip to the NACAC college fair that was a key moment for my education. This moment helped me realize all the possible schools that I’m able to attend and the experiences that can help me grow as a person. My plan throughout high school was to only attend four year universities within the state of Washington but attending the NACAC college fair expanded my horizons and diverse programs that haven’t crossed my mind. Not only did this college fair give me school choices but it also alternated my career pathway and see free grants for that specific career pathway. For every trip, internships, and programs Ms.Fichamba was always there to speak for every student and to make sure what I needed was there, including the MindsMatter program that has supported me in every way possible for both academically and personally. As a first-generation student this program has supported my goals into pursuing higher education and handle obstacles that prevent me from accomplishing my goal. I wouldn’t have considered participating in MindsMatter if it wasn’t for Ms.Fichamba who knew what I needed to assist me in my academic goals. All the given opportunities that she has provided for me all share one thing which is to support me in my academic goals. Ms.Fichamba has helped me tremendously especially coming from an immigrant family that has sacrificed everything and left their homeland to give me a better education. As a result of everything she has given me, she has not only helped me but also my family who needed it the most.

Three additional public comment forms were received electronically through the website, however, there was no public statement included, and only a topic was listed.

Madyson Martin - I want to talk about the loss of the college and career center as well as budget restrictions.

Paytin Kupferer - Comment about what is happening in the district currently and how the staff cuts affect the students.

Jennifer Fichamba - Regarding district budget cuts and the effect on students

4. Discussion Items

A. Discipline Plan - Review

Scott Whitbeck, Chief Academic Officer, presented the Discipline Plan.

Highlights included:

Equity Analysis Key Questions
Race and Equity Data

Underrepresented Groups - Overrepresentations of Black/African-American and Multiracial students being assigned suspensions or expulsions
Potential Impacts - Students miss school, not able to develop a sense of belonging at school, lose trust in schools, and are unable to meet their hopes and dreams.

Existing Disparities through a Racial Equity Lens - Mid-Year Data

Students who identify as Black/African American make up 22% of our total student population, but they received 3% of all suspensions/expulsions.
Students who identify as Multiracial make up only 6% of our student count, but received 14% of all suspensions/expulsions.
Students who identify as Hispanic make up 37% of our student body but receive only 34% of all suspensions/expulsions.

Stakeholders in Addressing Disproportionate Discipline through an Anti-Racism Lens - principals, racial equity leads and teams, building leadership teams, superintendent advisory committee.
Barriers to Equitable Outcomes - Lack of consistency in responses to student behaviors and insufficient system-wide understanding of racially equitable discipline practices.
Next Steps and Ongoing Next Steps

Director Larson asked when students are identifying as multi-racial, are we listing all multi-racial choices? CAO Whitbecked confirmed that we are listing all choices. Director Larson shared that he wondered if there was an overlap between multi-racial and Black. He asked if that could be part of the Black over-representation. CAO Whitbeck shared that we have started to look at this data, however, it is complex and is something that we would be able to put together for a future meeting. Superintendent Pedroza shared that in moving forward with intersectional data, we first have to fix a technical issue. Additionally, when requesting two or more identifiers, it would be helpful to hear from the Board what they would like to see, i.e. race, program mix of both, etc. We can't do all of it, but we can focus on two to three succinct areas. Director Larson shared we are looking for disproportionalities wherever they may exist, i.e. race, gender, program, chronic absence and discipline. Additionally, we are looking at referrals, offenses, and suspensions. So, for example, how many of them are coming out of incidents with substitutes? CAO Whitbeck invited the principals in attendance to respond to the question from Director Larson. The principals shared that it was a very small amount, i.e. 1 to 4 incidents. Director Hoover shared that they want to make sure that we are looking at data with curiosity. It would even be okay to share the questions that we asked ourselves when reviewing the data. This helps get a sense of how we are looking at all of the different potential intersectionalities that exist and seeing students who are marginalized.

Principal Parker shared that restorative practice and common terminology are part of the SIP goal for discipline at Foster High School. Staff and scholars will work together to come up with an agreement on what restorative practices look like in action.

Director Simpson shared that approximately two-thirds of our students represent three-fourths of our exclusions. Why is this an existing disparity? How are we addressing this as a team as this number is very large. As for asking what we want to see as a Board, we need to have more discussion about this than just this minute.

Director Kruller asked if there was a benchmark for our data compared to other schools. Do we have a benchmark against schools that are succeeding? Are we using any continuous improvement practices, i.e. fishbone, root causes, etc.? What is our line in the sand? Superintendent Pedroza shared that OSPI publishes all exclusions and suspensions at the end of the year. This data is available to everyone. Director Larson requested the Board to receive the school's comprehensive discipline plan. Director Larson asked how are you going to get student and family voices into these discussions? CAO Whitbeck shared that we will be working with each principal to get family engagement.

5. Presentations

A. Department Update - Technology

Hsian-Yu Kuo, Director of Information Technology, presented to the Board.

Director Larson commented with the reduction of support staff in this area, will the Help Desk response times be affected? Director Larson asked what is the current response time. Mr. Kuo shared that currently, response time is within 24 hours. There is an exception if an issue will need further research, which could take several days.

Director Larson asked if we were getting close to our internet capacity. Mr. Kuo shared that our current capacity is 5G. We currently use 2G and have never surpassed that. With the network wireless updates completed last year, the speeds are much faster. Therefore, we will monitor this. If we get close to our 5G capacity, then we will up our capacity to 10G. Bigger districts have 10G, as we are a small district, 5G should be sufficient.

Director Larson shared with the rest of the Board what the e-rate funding is and how it is funded. Currently, we are at the top rate. Are we going to stay at the top rate for the foreseeable future? Mr. Kuo shared that we will be watching this for any changes. Additionally, we will not be applying for this next year. Our next application will be in 2025. CFO Fleming shared that there is a statewide committee that meets to discuss financial/accounting items and e-rates have been the subject of a lot of change. It is now considered a federal program. The committee discussed ways to ensure CEP schooling and what they might put in place for CEP. We anticipate we will get new guidance. Director Larson commented that we want to make sure that we do not get the short end of the stick and asked if we are using a survey tool to record income and are we getting a high return rate on this? CFO Fleming shared that there was someone doing this work early this year. This ia a statewide problem and we need to encourage higher participation. It is difficult to get responses from families, so we need to have various tools for families to provide input.

Director Larson commented on the partnership with the City of Tukwila and Chromebooks. Mr. Kuo shared that there are still quite a few left in the office, even though many students already have one. Currently, this program is under the City of Tukwila. this is a trial run as they want to see if the funding of Chromebooks will improve the student's grades. There are specific guidelines regarding who will receive a Chromebook. Director Larson commented that he would like to know the following information:

How many do we have still
How many have we sent out
Is it growing or not growing
Do they have an objective to monitor the students for three years
Want to see if it grows to get more funding.

Director Larson commented that he wanted to see their annual report.

B. Department Update - Athletics

Gabe Gutierrez, Director of Athletics presented to the Board.

Highlights included:

Elementary Intramural Sports Program - Year 2 - Soccer, Basketball, Flag Football, Volleyball and Track and Field.
Showalter Athletics

Numbers went up across the board for each season
The kids that played in the Intramural Sports Program as 5th graders came out and participated in sports as 6th graders.
Softball was officially approved to allow 6th graders to participate.
Hosted the Middle Schools Wrestling Championship for all of the middle schools in our league.
We are working on implementing championship games for each team sport moving forward.

Foster Athletics - Fall Season - 187 student athletes participated which is an increase of two (2) students compared to last year.

Volleyball - finished 2nd in KingCo, went to District, and was one win away from the State Tournament.
Cross Country - finished third in KingCo and all three of our First Team athletes participated in the State Meet.

-Girls Swim

-Football

-Girls Soccer

-Boys Golf

Foster Athletics - Winter Season - 115 student-athletes participated which is an increase of five (2) students compared to last year.

Girls Basketball - finished 2nd in KingCo, playing in the District tournament, and was one win away from the State Tournament.

- Boys Basketball

- Wrestling - had four (4) wrestlers make it to the district tournament

- Cheer - qualified for State and participated in the in the Co-Ed Competitions

- Boys Swim

Foster Athletics - Spring Season - 240 student-athletes participated with an increase of one (1) additional student as compared to last year.

- Baseball

- Girls Tennis

- Boys Soccer

- Track & Field

Badminton - the badminton team has been growing and is a great alternative sport for our female athletes who do not play other spring sports.

- Fastpitch - made it to the KingCo Tournament for the first time in five (5) years.

Three (3) open Coaching positions
KingCo League changes
24-25 School Year
We are working with the Tukwila Community Center on possibly getting a grant to help support our Intramural Sports Program at the Elementary Schools.
We have officially started our own local AAU Basketball Team called Tuk-City Bulldogs. We have one team so far for 4th and 5th graders from our elementary schools, and we plan on creating teams for 6th-8th grade as the program grows.
We have also started a Foster Jr. Bulldogs Football Team for the kids in our community to have access to them. The age groups offered range from 3rd to 8th grade.
We plan to continue finding feeder programs for sports like soccer, tennis, baseball, and softball. These programs will give the kids in our community opportunities that have never been offered here in Tukwila. It will give them a positive outlet that is local, and beneficial for community growth.

Director Larson shared that he appreciated all of Director Guiterrez's energy and the work that he is putting into the sports program. this is the most active athletic program that TSD has had in a number of years. Director Larson inquired about the replacement of the scoreboard in the gym. The current scoreboard has several lights that are out and not functional, so it was hard to tell what was on the scoreboard. What is the plan for updating the scoreboard? Director Guiterrez shared that he and Director Cardenas have been getting quotes from the vendor that we used for the scoreboards. We have received quotes, which included installation costs, and we are currently $20K - $30K short. We are looking at alternate funding sources. In the meantime, we have ordered lightbulbs to replace the burnout lights. This is a stopgap to buy us a little time, while we continue to look at grants and other sources of funding for a full replacement of the scoreboard. Director Larson commented that there are a variety of scoreboards available, so perhaps we can look at a more cost-effective scoreboard. He also shared that the scoreboard in the smaller gym is new. Why can't we remove it and put it in the main gym? Director Cardenas shared that the cost to remove one of the scoreboards and install it in the main gym is not cost-effective as the scoreboard is smaller and there would need to be some additional adjustments to make it fit securely. Director Cardenas shared that we can look into getting an LED scoreboard and grants for funding.

Director Kruller asked what is the lifecycle of the scoreboards and are we able to make payments. CFO Fleming shared that payments are not allowed.

Director Hoover shared their thanks for expanding sports for all age groups and for your advocacy on continuing these programs. It's important to advocate for students who are not always represented and there are big barriers to trans and non-binary people in organized sports. Some things are outside of our control about how we label. What are the ways we are ensuring our sports programs are inclusive and trans students feel like they belong? They want to put in a nudge for this to be thought about going into next year. They shared that they have some ideas and they are interested in partnering with Mr. Guiterrez on this so all students feel like they belong. Mr. Guiterrez shared that this will be part of the work and focus for next year.

Director Simpson shared that during the presentation Director Guiterrez shared that he doesn't know how to proceed for next year due to the impact of our current financial situation. When will the budget for next year be shared? When will current impacts be shared with the Directors? Superintendent Pedroza shared that CFO Fleming is working on the final numbers and can set a meeting with Director Guiterrez to discuss. One of our goals is to maintain secondary programming and look at how to support elementary with unified sports. There may be some scaling down for elementary. Director Simpson commented when looking at the numbers,we need to circle back to make sure we understand how much money there is to be able to keep this going for our young people. He is a strong believer in after-school sports and wants to keep the programs going,

Director Larson commented that other districts charge for athletics. We haven't charged before, so am I correct in assuming this practice will not change? Dr. Pedroza shared that we will continue to not charge for athletics. We are currently working with after-school programs to look at activities, arts, clubs, academics, athletics, etc.

C. Department Update - Food Services

Trevor Watt, Director of Dining Services, shared a presentation with the Board.

Highlights included:

Student Choice Program - students have the power to choose what's on their cafeteria menu. This is another way to provide student voice.
Nutrition Services - Mood Boost - teaches students which food may help them feel their personal best.
Cheers Program - monthly program used to recognize our staff members for the outstanding job that they do on a daily basis. Staff have the opportunity to nominate one of their fellow staff to be recognized for going above and beyond.
Fun Days Program - On a monthly basis there are nationally recognized fun days, so why not include them in our menu? These days bring just a little more excitement to the meals that we serve to students.
Discovery Kitchen - the platform allows us to integrate nutrition education and cooking demonstrations with our promotional calendar through dynamic monthly themes, connecting the lessons students learn with delicious dishes in the cafeteria.
Budget Impacts - staffing costs, student participation, staff/teacher participation, and contractual agreement
Breakfast and lunch participation for 23-24

Director Larson asked if there was an opportunity to get help from the superintendent student advisory committee to get ideas on how to get more student input. Superintendent Pedroza shared that the advisory committee will definitely provide input. Director Larson asked about the Chartwells' Scholarship program. CFO Fleming shared that she researched the scholarship back to 2016. The scholarship is used to help subsidize student lunch costs. Since all breakfast and lunches are now free, we will be looking at what these funds can be directed towards.

Director Kruller asked if we worked with local farms. Director Watt shared that there are rules and regulations around this. At this time, no, we do not.

D. Department Update - Maintenance and Operations

Liliana Cardenas, Director of Maintenance, Operations, and Capital Projects, shared a presentation with the Board.

Highlights included:

Maintenance & Operations oversees all building facilities, grounds, and construction, safety, operations, and building improvements.
Staffing for the department.
Maintencance and perations Budget
Scheduled projects - Sumer 2024
24-25 Budget Impacts - substitute pool, contracted janitorial services, utility increases, safety systems, fire systems, new project requests, state mandates, DOH mandates, and Fire Department mandates.

Director Simpson commented on the budget confirming that we will have a deficit this year. Director Cardenas confirmed that we are going to have a deficit. We are not at the end of the year yet, and we still have some expenditures through August 31st, i.e. summer projects.

Director Simpson asked where the surplus in 2020 and 2021 got accounted for going forward. CFO Fleming shared that we do not carry the surplus forward if we don't spend it.

Director Proctor shared that for budgets, he would like to see the total budget, with expenditures, and variances, and the final balance after that.

Director Cardenas shared there will be a comprehensive report regarding the freezing of pipes incident at the May 28th Board meeting. Director Simpson shared that we need to have a preventative plan.

Director Simpson asked where we are with the current levy, what we have left, and if we are over/under. CFO Fleming shared that she would provide that information.

Director Simpson asked what is the professional development plan for staff to be able to do this work for long-term planning. Director Cardenas shared that there is currently no incentive to staff to learn additional skills. Director Simpson shared that vendors are charging significantly higher rates. We need to look at how to attract skilled/licensed staff that specialize in plumbing, electrical, etc. We need to invest in the people that are here.

6. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board Work Session.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

Vice President Simpson adjourned the work session at 6:29 p.m.

April 23, 2024

Public Hearing

Recording

Agenda

Tuesday, April 23, 2024

Public Hearing (6:00 p.m.)

Board of Directors
District 1: Carlee Hoove
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Cascade View Elementary - Library
13601 32nd Ave. South
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Hearing

A. 2023-2024 Budget

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the public meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Simpson

Director Larson

Director Proctor

Board Directors Absent:

None

Student Representatives Present:

Jr. Rep. Alex Brewster

Student Representatives Absent:

Sr. Rep. Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Jeff Baker

Andra Maughan

Amy Fleming

Duane Meyer

Allison Deno

Scott Whitbeck

Aaron Draganov

Dr. Tenesha Fremstad

Terra Dupont

Karen Korol

Dermathe LaVelle

Joe Camacho

Mary Rusk

Susie Kelly

Suzanne Hamilton

Teresa Ramirez

Community

Natalie Reeder

Pam Bila

Curran Nielsen

Naomi Byrdo

Kate Kruller

Kelly Gifford

Brittany

Chiara Whooley

Dr. S.

Melissa Aar

Maricel Haessig

Grace Saturnino

Phone In Caller

Kristin

Liliana Cardenas

Sadia

Nick Brown

Sivia Dicus Mora

Mrs. Newton

Leah Reynolds

Kristin

Kim

Jenni Standard

Morgan Music

Brian

Liliu Aleaga

Brandon Eastman

Cynthia Golston

Angela Meyer

2. Public Hearing

A. 2023-2024 Budget

There were no public comments.

3. Adjourn

A. Adjourn

Director Simpson made a motion to adjourn the Public Hearing.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the Public Hearing at 6:25 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, April 23, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Virtual Meeting via Zoom and In-Person
Cascade View - Library
13601 32nd Avenue S.
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Simpson

E. Land Recognition - Director Simpson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the March 26, 2024 Regular Board Meeting

3. District 2 - Board Director Appointment

A. District 2 - Board Director Appointment

4. Host School Welcome

A. Host School Welcome - Cascade View Elementary School

5. Public Comment

A. Public Comment

6. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

7. Consent Agenda

A. Approval of Minutes from the March 26, 2024 Board Meeting

B. Approval of Minutes from the April 9, 2024 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS LARSON and HOOVER)

8. Board Discussion

9. Questions Only - Presentations

A. Monthly Financial Statement - March 2024

B. 2023-2024 Financial Forecast

10. Presentations

11. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of 24-25 School Calendar

C. Approval of Resolution No. 947 - Budget Extension

D. Approval of Resolution No. 949 - Reduction in Force - Classified

E. Approval of Resolution No. 950- Authorizing the Superintendent to Issue Non-Renewal Notices

F. Approval of Resolution No. 951 - Reduction in Force - Certificated

12. Public Comment

A. Public Comment

13. Executive Session

14. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:31 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Simpson

Director Proctor

Board Directors Absent:

None

Student Representatives Present:

Jr. Rep. Alex Brewster

Student Representatives Absent:

Sr. Rep. Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Brittany

Community

Courtney Martinez

Curran Nielsen

Dian Hood

Fiona Macy

Gail O'Bannon

Jaclyn

Kristin Theobald

Mary Rusk

Maureen Parson

Michelle Zhong

Morgan Music

Mrs. Newton

Silvia Dicus Mora

Susie Kelly

Teresa Ramirez

Carrine Woodfolk

Heather Wallendahl

Joe Camacho

Julia Randall

Phone In Caller

Ashley

Erin Herda

Grace Saturnino

Hani Nur

Heather Wallendahl

Kristin Theobald

Kristy

Laura Linde

Mary Rusk

Michelle Zhong

Morgan Music

Mrs. Flor

Nick Brown

Pam Bila

Sally Jerome

Theren Hays

Sue Lane

Robin Allsopp

Andra Maughan

Amy Fleming

Duane Meyer

Allison Deno

Scott Whitbeck

Dr. Tenesha Fremstad

Terra Dupont

Karen Korol

Dermathe LeVelle

Naomi Byrdo

Danielle Eastman

Brandon Eastman

Jeff Baker

Cynthia Golston

Angela Meyer

Liliu Aleaga

Noelle Blanchette

Aaron Draganov

Sreymom Serey

Sina Peter

Daniel Blanchett

Melissa McLean

D. Welcome Message - Director Simpson

Director Simpson shared the Community Agreements.

E. Land Recognition - Director Simpson

Director Simpson conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the April 23, 2024 Regular Board Meeting

Director Simpson made a motion to approve the Agenda for the April 23, 2024 Regular Board Meeting.

Director Larson seconded the meeting.

All voted in favor of the meeting.

The motion carried.

3. District 2 - Board Director Appointment

A. District 2 - Board Director Appointment

President Hoover called for nominations for District 2 Board Director.

Director Larson nominated Kate Kruller for District 2 Board Director.

Director Simpson seconded the nomination.

Director Larson made a motion to appoint Kate Kruller as Board Director - District 2.

Director Simpson seconded the motion.

Board Directors For:

Director Larson

Director Proctor

Director Hoover

Director Simpson

Board Directors Opposed:

None

The motion carried.

4. Host School Welcome

A. Host School Welcome - Cascade View Elementary School

Dr. Tenesha Fremstad, Principal, Cascade View welcomed the Board and shared a presentation.

Highlights included:

Open House and Ribbon Cutting for Dual Language Classroom
SIP Goals

-Implementation of core curriculum that ensures differentiated instruction, targeted intervention planning, and systemic instruction in math and reading foundational skills for 100% of all students to meet their iReady stretch goals by June 2024.

-By June 2024 100% of certificated staff will have participated in Race and Equity Conversations through discussions, readings, and reflections. We will reduce exclusionary discipline incidents by 5% for students who are African American and or identified as low-income.

-By integrating SEL into School-wide practices and instruction we will support an equitable learning community that contributes to positive change as measured by a reduction in Tier 2 and Tier 3 behaviors.

iReady Data

-Reading 5 level placement - Three (3) grade levels or more - 19% of the 459 total students.

-Reading K-5h - 60% of the 459 students are reaching their typical growth. As for the stretch goals, we are not quite there yet. We went from 24% to 18% which means we have had students that have jumped

from three or more grade levels behind to right at grade level. That is showing the growth over time. For the students at two (2) grade levels, we went from 24 to 18. You can see that 41% is either right at grade level or right below grade level.

-Math - We have a higher amount of students that are below grade level, so we need to look at the 19% of the 459 students to see what we need to do.

-Placement Level - In looking at the third placement over the years, that is where we see the growth of the students. Currently, we are at 54% for typical growth. For reading, we were at 59%.

SWIS Data - there are some months with higher referrals. There is a direct correlation between breaks and students returning to school. One celebration is for our African-American students. They represented 16% of our school enrollment and last year 18% of those students were receiving those referrals which was 2% higher than expected. This year, African-American students account for 20% of our school enrollment and represent 7% of students receiving referrals.
Attendance - Overall attendance is 90.4%.
Race Equity and Anti-Racism - Kudos to our race and equity leads. We are continuing our professional development with all staff.
Support needs

-Traffic needs - there are safety concerns, i.e. no school zone, no crosswalks, no flashing lights nor speed bumps

or school zone signs. The City of Tukwila is aware of these issues. Staff are not allowed to direct traffic.

SEL PD - SEL screener is needed.
Time - We need more time. Belong Partners come in throughout the day. They need more time in our schools.
Substitutes
Celebrations - New playground, attendance, WIDA, Dual Language Inagural Classroom, Maitland P Simmons Award Recipient, Disney Musical Lion King, Seattle JazzEd Performance, Partnerships and Enrichments, Fall and Spring Conferences.

Director Larson asked what percent of students are here and what percent of the students regularly attend school which is defined by the state as less than two (2) absences. Those are two different numbers. He would like the district to look at what the state calls regular attendance.

Dr. Fremstad recognized Ms. Golston, who is the Assistant Principal for all three (3) elementary schools. We appreciate all the work you have done and want to thank you for the work you have done over 40 years of experience in education. We appreciate the joy you bring to the office, your integrity and wisdom.

5. Public Comment

A. Public Comment

President Hoover called for Public Comments.

Cynthia Golston, Vice Principal - Cascade View - My name is Cindy Golston (Cindy with a Y for those who always ask), and I am here to provide you with information regarding the recent elimination of my position as Elementary Assistant Principal for the three elementary schools in the Tukwila School District. The perspective I will be taking with my comments is one through the lens of INTENT and IMPACT. This lens has been one that administration and all staff have been invited to utilize and work on as we interact with one another. In essence, it encompasses the need to be aware that no matter what or how good the INTENT of the communication or decision is, the IMPACT on the receiver should be taken into account and be accounted for. First, I will start by disclosing that my speaking tonight is not to appeal for the reinstatement of the elementary assistant principal position. I understand fully the circumstances the district finds itself in and that these kinds of decisions need to be made. That being said, while the INTENT is to bring the district into a better state of solvency, the IMPACT to me has been emotionally and physically draining for the last four weeks. I have lost sleep, become anxious about my family's financial future, spent countless hours seeking out availability and cost of changing and accessing health insurance and health care providers, contemplating potential relocation and its cost, etc ... all the while coming to work with a smile and optimistic attitude. While the INTENT of the decision was sound, the IMPACT for me of the decision-making and delivery process has led to a huge sense of disappointment in leadership and has resulted in me losing a considerable amount of joy in the work that I currently am engaged with and have experienced over the last few years. At this time, it appears that the three principals that I work with were not consulted, I was never asked to talk to decision-makers regarding the full spectrum of work in my assignment, and provided with a letter that seemed to say, sorry it's not you, it's us, and if a "suitable" job comes up we'll let you know. In addition, I have yet to have district-level administration intentionally inquire or communicate with me as a follow-up to my termination. While the INTENT of the timing was probably felt to be early enough to allow me ample time for job searching, the IMPACT was that it occurred just two weeks after my 62nd birthday, a significant number in the world of career decision-making; just as the numbers 10, 30, 65 and 67 are depending on when one can or desires to retire. This in and of itself should have been taken into consideration so that it didn't feel as if I received a subtle invitation to step aside. In addition, the date of March 26, 2024, was also the day that this school board voted on an extended contract and full title of Superintendent to Dr. Pedroza, and while not begrudging her achievement, it just added a little further sting to my termination. While I am sure the INTENT of the decision-making process was done with minimal people in order to save others from feeling the full impact of the decision, the IMPACT is that it is a decision that will affect to a large extent, my fellow elementary education administrators next year. Each will have to assume approximately 40 additional hours devoted to IEP evaluation, planning, and IEP development meetings to ensure that all preschool and elementary student special education plans are in place. In addition, another estimated 10-15 hours for each principal will need to be devoted to para-educator support, goal-setting, observations, and evaluation completion. Depending on ESP openings available, an additional five-plus hours per vacancy will be needed to go through the hiring process. This year, I led the hiring for no less than ten vacancies. I was also part of a group that provided training to ESP para educators through the required Fundamental Skills Course which will need to be picked up by someone else, as well as the 25 days of being a Principal Designee for the principals, some that were planned and others that were not. In addition, there are a multitude of other smaller job duties and daily happenings that fell upon me and these will still demand building administrative-level supervision and decision-making to ensure all students are provided with adequate safety, social-emotional security, and academic progress. Yes, the INTENT of downsizing is inevitable, however, the very real emotional and physical IMPACT that it creates in the receiver of being let go or RI Fed should be one of the BIG ROCKS in priority management with all administrators as downsizing begins for real. As I continue to live in the IMPACT of downsizing, I am looking forward to finalizing my next steps which include networking at the AWSP Summer Conference for potential employment opportunities. Before ending, I want to thank all my fellow district principals. Each of you are leading in the moment while continuing to look to the future. I believe in you and the positive IMPACT you provide to all students. Another set of people that has been very much appreciated for their leadership and support is the Human Resources department: Mr. Aaron Draganov, Ms. Sally Jerome, Ms. Ellen Gengler, and Ms. Alysia Scott. I wish you the best and you will be in my thoughts as you lead the district in personnel matters for the rest of this year and next. Last but not least a most heartfelt thank you to Dr. Fremstad and Ms. Meyer for being there in all our most joyous, most frustrating, and most humorous moments every day, every year. My final thank you is given to my family and support system: my husband Steve and the three blessings of my life, James, Mariah and Josh Jiminez Golston for joining me on this trip to Seattle and now places unknown. My best to you all.

Angela Meyer, Office Manager - Cascade View - Good evening. My name is Angela Meyer and I am the office manager at Cascade View. I don't know if this is going to get me called into the office again, but I sit before the board frustrated, disappointed, and angry. I understand that cuts need to be made, but the decision to cut the only assistant principal shared by three elementary schools shows the nescience of the board on the importance of Mrs. Golston to the three elementary schools. I want to give you a glimpse into a day in an elementary school but before I go further, I want to explain that Mrs. Golston only has one designated space, which is at Cascade View. For the 6 years, she has been split between 3 elementary schools, she has had to work out of storage closets, hallways, or other spaces she has had to seek out. Once she has a space and sets herself up for the day, if she leaves, she may come back to find her stuff packed up, put in a chair and wheeled into a hallway. The lack of respect she has been shown as an assistant principal has been horrible. A typical day at an elementary school can start out with a call from transportation regarding a problem on a bus and asking for someone from the office to meet the bus. Depending on the issue, it might lead to an investigation or, at the very least, speaking with a student or students about their actions. Parents, sometimes angry, come in to speak with an administrator regarding a problem, which again may lead to an investigation or pulling students to speak with them. We get calls from classrooms for support if they have a student who is not being safe. This could be anything from yelling to throwing things to biting or hitting. Once the student is in the office, the administrators will speak with the student or students to determine the next steps and parents will be contacted. In between this, the office is fielding phone calls, writing tardy slips, and making sure classroom attendance is done. Once all attendance is in, we start making contact with those students that are unexcused. Our recesses begin at 10:45 am and our first lunch starts at 11:00 am with our last lunch ending at 12:35 pm. We can have students fighting either on the playground or in the lunchroom. Again, depending on the severity, this can lead to investigations, but will always mean administrators speaking with students and parents. We now go into PM recesses and again, there are fights that happen. We are still receiving calls from classrooms for support, answering the phones and the door, getting students from class who are leaving, and, if there is no health room support, we are also acting as nurses. Simply speaking with students takes time. Investigations can take an entire day or multiple days. Calls to parents take time. There are very often days when we look at the clock and it's 2:00 pm or later and we haven't had a chance to have a break. This does not account for the meetings that building administrators are required to attend, not including IEP's. Last year, Mrs. Golston attended over 150 IEPs. 150. These meetings can take anywhere from a half hour to an hour, sometimes longer. In October, all employees, certified and classified, are required to have goal-setting meetings. Principals are required to observe all certified staff a minimum of twice per year. In May, they must conduct summative conferences with all certified staff and if these are not completed on time, principals can be fired. All classified staff receive end-of-year evaluations. Mrs. Golston took on all of the classified staff goal-setting meetings and evaluations in each of the three elementary schools and still does the majority of those meetings. With the elimination of Mrs. Golston's position, elementary principals are now responsible for all required classified and certified observations and evaluations, IEP's, discipline, and parent complaints, on top of required meetings. How? Are you expecting them to work 24/7? Let's also remember that this opens them up to being grieved by staff because they are not able to get everything done. Principals are supposed to give grace and understanding to staff but they are not afforded the same grace and understanding by some of the same staff. What I don't see is district administration in buildings for extended amounts of time to see what we deal with on a day-to-day basis, yet the expectation going into the next school year is to have one, one elementary principal to maintain and do everything with no support. The relational trust between district administration and the schools is nonexistent and I am truly concerned for next year. How many times has district administration gone home and cried because of fights; or because of the blatant disrespect of students; or because we are being pulled in so many directions that we don't have time to breathe? I don't think district administration along with some staff know what the front office does every single day. The negative and disrespectful attitudes we have to deal with from every direction, yet we are expected to maintain our smiles and professionalism. I made a statement to the board in November about concerns regarding some of our programs and unfortunately, there hasn't been any change. In fact, it's gotten worse. We have 5 schools in our district. We are not Kent, or Highline or Seattle that have "teams". We don't have multiple deputy superintendents, nor do we have multiple assistant directors in each program. Our executive directors and directors are the "team". I still haven't seen directors visiting their programs for any length of time. Something has got to change. We are doing a disservice to our most vulnerable students, and it is concerning. Once again, I am asking for support for Dr. Fremstad. There seems to be a separate set of rules for her than there are for the other principals. She has been and continues to be subjected to things that the other principals are not. The absolute disrespect that she endures on a daily basis needs to stop. The false narratives continue. She is accountable for ensuring we are doing everything we can to provide our students with the best education we can give them. Every decision that comes out of her office is always student-centered. We don't have to like everyone or agree on everything, but we do need to respect each other as colleagues. I have raised concerns with district administration about some things that Dr. Fremstad has been put through this year yet I don't see anything being done. So again I am pleading with district administration to please support Dr. Fremstad and put a stop to the things that no other principal is being subjected to. I would like to end with a shoutout to Mr. Gabe Gutierrez, our district athletic director. He put together a team store for Cascade View that hast-shirts, sweats, shorts, slides, blankets, water bottles, and phone cases. I appreciate Mr. Gutierrez taking the time to do this for Cascade View. I would also like to extend an open invitation to our board members to visit Cascade View and spend some time seeing what we experience on a daily basis. Thank you.

Liliu Algeaga, ELL and Community Member - shared concerns about the current financial situation and the upcoming cuts that are going to affect our schools and our district. Why are we in this predicament due to the mismanagement of funds in our district administration building? What has put us in this predicament and now staff are getting nailed. This has happened over the years. Her concern is why are the families, students and staff being punished for the mistakes coming from the Administration building over the years. It shouldn't have happened. We have new board members. Director Larson is the only board member who has been here the longest. The other four (4) directors are very new and they don't know what's been going on throughout the years in this district regarding budgeting, and now we have a new superintendent. I was hoping as you being new directors and the new superintendent would really take a good look at what your considering when it comes to cutting staffing from our district, and the work they have put in. It is not their fault that funding is in the negative. It is not fair. What is being affected is the before and after school programs and our students. Students need a place to go as their parents are working two or three jobs. Some of the parents now have no idea what to do next or where to take their kids. She now comes in early so that a single parent can have a safe space for her children before school. She just heard yesterday that Mr. Baker, Executive Director of CTE, Data and Technology position has been cut. She shared the history on Mr. Baker's role in the CTE program and his work during COVID, including laptops, hotspots, etc. She asked that the Board reconsider the decisions made regarding position cuts.

Noelle Blanchett - Parent - shared concerns about safety issues outside and inside the school which included speeding, not stopping at crosswalks, student safety when walking home, parking in crosswalks and on sidewalks. The district is liable before and after school and this needs to be fixed immediately. We don't want to wait until one of our students is seriously injured. Inside the school, there are fights and bullying every day. Safety on the busses has become a concern. There is a lack of support for the teachers in the classrooms and staff cuts will make it worse. Taking away the resources that the teachers and the students have is not the answer. The teachers and resources are needed at our school. As a parent who has kids moving through the district, I don't want to send my kids to school. My fifth grader will be home-schooled and will not continue in the district. I as a parent I feel like that is a failure. I would like to see something change. I want, as a parent, to be able to send my kids to school and fell like they are going to be safe. I the past, I have met with district leaders. With Dr. Herndon, it was lip service. I got a lot of talk and no action. I know we have new board members sitting in front of me and I would challenge you guys. Help our schools so our students can be safe, our staff has the support that they need, and don't take away the resources from Cascade View.

6. Reports

A. Student Representatives Report

Jr. Representative Brewster shared this month we had our first Superintendent Student Advisory Committee meeting. This was an introduction meeting and allowed for students to get together and come up with ideas and voice concerns. Currently, we have approximately 15 students representing all of our schools. Discussion items included anti-racism, a cultural community with a diverse background, education, and taking action against racism. There were a few students who had examples of racism in their school. One student shared an incident that happened that day at the middle school. We did establish action items, including addressing microaggression through education and policy adjustments. The meeting concluded with a strong commitment for all members to advocate for positive change towards racism and to enhance the overall school environment. The next steps include the implementation of this class and continue engagement for district leadership to monitor progress. Our next meeting is tomorrow and we will be discussing community-building discussions and goals.

B. Superintendent Report

Happy end of April! I hope everyone had a restful spring break. It is a much-needed break before the fast pace of items for the spring leading up to the summer.

Building Closure Update: The district administration building is officially open, we moved in the first day after spring break and we are open for enrollment or other items as needed. HB 1608 will be taking effect on June 6, which will allow us to obtain stock epinephrine without a provider's prescription. Right now, there's been an increase in contact precaution conditions, about 1-2 cases in a classroom at a time. At this time, there is one scabies case at Thorndyke and a bout of pink eye in a few of the kindergarten classes. Parents have received notification via letter regarding the exposures, and we will continue to monitor the need for intervention from Public Health.

Racial Equity Update: The principals and the equity lead met last week to discuss the next steps for the school improvement plan, discipline goals, and professional learning. This is work they will continue to do to launch for the 24-25 school year. The district administration met earlier in the month to look at targeted goal areas for the following year and reviewed scenario real-life situations and unpacked them collectively to align our understanding on how we move through critical anti-racist problems of practice.

Other Updates:

Thank you to the staff that supported our students and families who celebrate EID, it was a wonderful celebration with food, prizes, and games.
A shout-out to Zia Rahmizi and the Family Liaisons who are supporting the Afghan Refugee Event which was held last week and is happening this Thursday.
Principal Parker, Principal Christopher, and City of Tukwila Chief Drever have met to plan the SRO/School Conversations that are happening this week after the MOA has been signed by both TSD and City of Tukwila. The next steps are a planning meeting for how they will be launched in our schools.
The Superintendent Student Advisory Council in meeting this Wednesday in the board room at 3:30 pm and on Zoom (hybrid). Thank you to both of our student directors, Alex and Dennis, for taking the leadership of this group and they wanted to connect in person so we are offering that opportunity.
We had the Multilingual Learning Lab for K-8 teachers at Foster HS; it was a powerful day and all of our principals came to support their teachers and know how to provide coaching around the strategies discussed during the day.
I will be participating in the Muckleshoot Regional Consultation process to support specifically our native American students within Tukwila and to move on two goals for continued Since Time Immemorial training for staff and family engagement.
Tomorrow is Early Release for all students is tomorrow.
Happy Administrative Professional Days – which is tomorrow! Shout out to Deb Kohr and Angela Meyer who are here and present and to all of our Administrative Professionals. Thank you for all you do!

Upcoming events:

May 21st is our Tukwila State of the District & Staff Appreciation event at Foster High School!
May 24th – May 25th Foster High School production of The Lightening Thief – The Percy Jackson Musical at 7:00 pm and on May 26 at 2:30 pm at the PAC!

C. Board of Directors Report

Director Larson reported on attending the Lion King Play, which was held in the PAC at Foster High School. The students were able to perform on the big stage with a sound system and lights. The students received a standing ovation and their faces lit up with smiles. This shows the importance of the ARTS. He reported he attended the WSSDA legislative committee. We are not the only school district grappling with current financial issues. It is really important that we push to increase funding for schools. There are a lot of people coming together on this issue to advocate for the legislature to fund amply for our schools. He shared a New York Times article on attendance. COVID put a damper on attendance at the state level and nationally. There is a correlation between COVID and attendance. We need the legislature to provide funding allocation so that this issue can be addressed.

Director Proctor shared a statement to address the public comments received. When it comes to navigating the budget 82% of the budget is allocated to staff salary and benefits. We are from this community. There is no us vs them dynamic. These are all hard decisions, and everything is taken into consideration and to how it will affect and impact all parties involved. We are all vested in this. There are tough decisions to be made and it is hard. As a Director, I hear you and I feel you. We can talk about a culture that has trickled down to where elementary students are now fighting. This is because adults are fighting. We are all rowing this boat together. There is no us vs. them. I am not sure where the information or narrative is coming from. If you have questions, please ask our Superintendent, Chief Financial Officer, or one of us so we can clarify and give you the correct information and bring understanding. We need to work together so that we can continue to serve our students.

Director Hoover shared they are looking forward to going to FHS civic classes in the next week or two. They wanted to add to Director Proctor's statement with the following reflections. We all have a responsibility for how we got here. There are decisions that are made via the collective bargaining agreement that significantly impact our budget trajectory over time. Could things have been done differently to continue to readjust our staffing to meet our declining enrollment? Yes, however, that still would have involved reductions in force. Should the reductions in force happened in previous years? Probably, but didn't because of all the reasons that you have shared that we agree with and yet here we are now where these things that maybe could have and should have happened before. We now have to rightsize. In addition, there is significant underfunding that also contributes to where we are today financially. When it comes back to this "mismanagement of funds", there are so many ways our Superintendent and Chief Financial Officer are thinking creatively on how things are shifting and can be done differently, they don't have any additional money to work with than we did before. If you have concerns, or it there is uncertainty about why something is being cut, I encourage you to reach out to the Superintendent or Chief Financial Officer. Since I have been on the Board for the last two (2) years, we have listened and have made changes to meet the needs of our district. Culture change takes time and requires effort from everyone.

Director Simpson reported that he reached out to Highline Community College to see how the EXPO event went. He shared that they are still waiting to hear from us. Dr. Pedroza shared that she is working in collaboration with the Vice President to finalize the MOU. Director Simpson asked to be looped into the follow-up. He shared a statement in response to public comments. Everyone who spoke tonight has definitely been heard. I wanted to make sure that you know that you have been heard. I can't imagine putting in the time and effort for many years, and then getting a letter that you are part of the reduction in force. That is hard. I don't want you to think that what is said up here doesn't impact us. It does. This is a terrible spot for all of us. We don't have all the answers. He requested the letter that Assistant Principal Golsten shared.

Kate Kruller shared that she lives in the Cascade View neighborhood and shares the same safety concerns mentioned at the meeting tonight. These are valid concerns. She shared she is a personal friend of Mr. Jeff Baker, and understands how difficult this is. As we go through to figure out pathways to have better attendance, better assesment scores, so that we have students who say they prefer to attend Tukwila School District. I can't fall in with the rumor mill, but I agree with the Superintendent and the rest of the Board Directors. We are here now. We can do better. There are very few chess pieces on the board right now and I hope that we can fix that soon. We have to be honest with each other. Director Larson is correct. We need to advocate to the legislature to fully and amply fund our schools. As for the safety issues, we need to start getting these issues out in front of neighbors, City Council, etc.

7. Consent Agenda

A. Approval of Minutes from the March 26, 2024 Board Meeting

B. Approval of Minutes from the April 9, 2024 Board Work Session

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS LARSON and HOOVER)

Director Larson made a motion to approve the Consent Agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

8. Board Discussion

There were no items for Board Discussion.

9. Questions Only - Presentations

A. Monthly Financial Statement - March 2024

Director Larson commented on the enrollment report. He shared that he has concerns in regarding the high-class sizes, particularly at Cascade View and Thorndyke Elementary. As we go into next year, it is important that we keep our class sizes down, particularly because the state can take funding away. Class sizes need to be closer to 17.

Director Hoover asked if we have completed a cost comparison between 17 students vs. a higher number of students. CFO Fleming shared that we have not completed a cost comparison. Currently, we are sitting at 16.72 students per classroom district-wide.

B. 2023-2024 Financial Forecast

Director Larson thanked CFO Fleming for finding additional sources of revenue which helped our ending fund balance.

10. Presentations

There were no presentations.

11. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of 24-25 School Calendar

Director Larson made a motion to approve the 24-25 School Calendar.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Resolution No. 947 - Budget Extension

Director Proctor made a motion to approve Resolution No. 947 - Budget Extension

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Resolution No. 949 - Reduction in Force - Classified

Director Larson made a motion to approve Resolution No. 949 - Reduction in Force - Classified.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 950- Authorizing the Superintendent to Issue Non-Renewal Notices

Director Larson made a motion to approve Resolution No. 950 - Authorizing the Superintendent to Issue Non-Reneal Notices.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Resolution No. 951 - Reduction in Force - Certificated

Director Larson made a motion to approve Resolution No. 951 - Reduction in Force - Certificated.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

12. Public Comment

A. Public Comment

President Hoover called for public comment.

There were no Public Comments.

13. Executive Session

There were no items for Executive Session.

14. Adjourn

A. Adjourn

Director Simpson made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:53 p.m.

April 9, 2024

Recording

Agenda

Tuesday, April 9, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis Nguyen and Alex Brewster
********************************************************************************
Tukwila City Hall
Council Chambers
6200 Southcenter Blvd
Tukwila, WA 98188

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Public Comment

A. Public Comment Protocol

4. Discussion Items

A. Budget

B. Strategic Plan - Engaged Learners

5. Questions Only

A. Early Warning Indicators, Dual Credits and 2023 World Language Report

6. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Vice President Simpson called the meeting to order at 3:00 p.m.

B. Roll Call

Vice President Simpson called Roll Call.

Board Directors Present:

Vice President Simpson

Director Larson

Director Proctor

President Hoover

Board Directors Absent:

None

Student Representatives Present:

None

Student Representatives Absent:

Sr. Student Representative Nguyen

Jr. Student Representative Brewster

C. Welcome Guests

Vice President Simpson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Scott Whitbeck

Naomi Byrdo

Allison Deno

Aaron Draganov

Amy Fleming

Jeff Baker

Kate Kruller

Community

Pam Bila

Silvia Dicus Mora

Dana England

Liliana Cardenas

Phone in caller

Sally Jerome

Danielle Eastman

Joe Camacho

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the April 9, 2024 Board Work Session Agenda.

Director Hoover seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

Vice President Simpson called for Public Comment.

Kate Kruller - Community Member - Shared that someone had breached the fence at Cascade View over the weekend. Is the Board informed or given a report when breaches happen? What are the next steps in the process for becoming a Board Director? Currently, District 2 has a community that is going unrepresented at this time.

4. Discussion Items

A. Budget

Amy Fleming, Chief Financial Officer shared the 24-25 budget presentation with the Board of Directors.

The presentation included the strategic plan, budget development timeline, fund balance projection, enrollment projections, budget reduction recommendations, and next steps.

2024-2025 Budget Development

The strategic plan is our guide and what drives our work. One of our main focuses for budget development this year is to work on bringing the district to a balanced budget and getting us to a zero-fund balance. A zero fund balance is a requirement to remain in compliance with our binding conditions document with OSPI and PSESD. ESSER funding ends August 31, 2024, totaling $5.9 million. Our estimated 23-24 fund balance is negative $3.5 million to negative $4.4 million.

Director Larson asked how much is our outstanding inter-fund loan. CFO Fleming shared that we currently have $4 million in an inter-fund loan. This was cash borrowing from the capital projects fund to keep us afloat. Director Larson asked if this amount is included in the projected ending fund balance. Does this include paying off the inter-fund loan? CFO Fleming shared that the inter-fund loan will be in addition to this. The zero fund balance is a long-range two (2) year plan, getting us to financial stability and building our reserves to 4% which is required through binding conditions. This will then give us the capability to repay the capital projects fund for the loan. Director Larson commented that the more accurate situation is at the end of 23-24 it's more like a $7.5M to $8.4M deficit with the outstanding $4M inter-fund loan. CFO Fleming shared that the cash balance does not come into play in your fund balance conversation. Essentially, to get us whole, we will need to work on the plan for those additional reductions to get us back to stability.

Timeline

We have a requirement by state law to have a budget approved by the Board of Directors and submitted to OSPI by August 31. As information came forth as to where we stood financially, Dr. Pedroza was out in the community, having conversations with the Board, staff, PTA, etc. In previous budgets, there was community outreach, however, the community didn't really come to the table, and therefore there wasn't a lot of input received. The slide shows the engagement that has happened, as well as future engagements, including scheduling two (2) Zoom sessions, in May and June, so the public can provide input for our budget and budget process.

The projected fund balance is in draft form. This has not yet been updated but will be updated for the April 23rd Board Meeting. This slide was provided for context.

Budget Development Outlook - Roll Over Budget

If we assumed a 2% increase in Revenue and a 3% increase in expenditures, our ending fund balance next year, without making any reductions, and with the loss of ESSER funding, would be negative $13.2M. This does not take into consideration the $4M inter-fund loan.

Enrollment - Historical and Projected

We have seen a large increase due to the influx of asylum seekers coming to our community. Historically, enrollment has been declining. Enrollment is one our our basic funding allocation methods from the state. If we project too high, and fund teachers and other staff members off those high projections, we will be in the same situation we are in currently. Moving forward, our enrollment projects will be conservative, and we will be monitoring throughout the summer to determine what the enrollment is truly looking like. Currently, we are predicting an enrollment of 2,557 FTE students.

Proposed Budget Reductions

Budget reductions as we look to the 24-25 school year. With ESSER funding ending, as well as the 21st Century Grant, the proposals for cuts are all across the board. There are also contract reductions.

Director Larson shared thoughts on "how we got here":

Loss of ESSER funding
BEA underfunded by state
State underfunding of Paid Family and Medical Leave Act (PFMLA)
Substitute costs not covered
Increased costs - insurance, MSOC
Some elements of the Bargaining Agreements that increase costs or reduce the opportunities for increased revenues.

Director Simpson shared that he would like the $4M inter-fund loan included on future reports.

Board Budget Priorities

Director Larson reviewed the communication from PSESD/OSPI regarding binding conditions. Director Larson shared that he met with John Welch, PSESD to get clarification on ranked budget priorities. The priorities do not need to be ranked in numerical order.

Make meaningful PD available for staff to increase their understanding and accountability of SEL practices
Maintain/Increase students' connectedness to school through identity and interest-based enrichment programs. Specifically for socially and systemically marginalized students
Recruit and retain diverse staff that represent the varying identities of our student population
Increase training and accountability around racial and gender-based bias for staff
Focus on students two or more grade levels behind, MLL students
Financial stability
Physical safety of our students.

Changes to Budget Priorities Document:

Add accountability after the word "practices"
Add - Ensure Financial Stability
Add Physical to the beginning of the "well-being of our student population..." statement
Add as the first statement of the document: "All of our scholars receive the highest quality of instruction to succeed while in our school community and beyond high school".
Add "Ensure that staff are equipped with the tools and resources they need".

The Board Philosophy is fine at this time. The Board will get more focused on each statement at future meetings.

B. Strategic Plan - Engaged Learners

Scott Whitbeck, Chief Academic Officer, and Dr. Allison Deno, Executive Director of Multilingual Services & PK-12 Education, presented the Strategic Plan - Engaged Learners to the Board.

Engaged Learners

Desired Outcome:

Student learning increases as a result of students taking an active role in their own goal-setting and progress monitoring.

Goal: Percentage of students setting personal academic growth goals - 100% of students in grades K-8 will set student growth goals in reading and math after they have taken the iReady diagnostic in the fall.

Mid-Year progress:

Tukwila Elementary nearly met the goal of 100% participation, while Cascade View and Thorndyke made some progress toward the goal. Showalter was farthest from meeting the goal.
For all schools, these percentages were impacted by the fact that numerous families have enrolled after the fall conference window had closed.

Desired Outcome:

Students feel safe and supported at school and have positive relationships with peers and teachers.

Goal: Percentage of positive scores on Educational Effectiveness Survey (EES). - the percentage of 4th-12th students responding positively on the EES student survey in the area of Collaboration and INterpersonal Skills will improve from 65% to more than 78%.

Mid-Year Progress:

Students will take the CEE survey later this spring, providing us the opportunity to update the progress towards this goal at that time.
Professional learning that centers on focal students, a street-level data source, has been utilized in all school sites in a variety of ways to support a deeper understanding of student strengths and “can dos” for the purpose of increasing collaboration and interpersonal skills. Examples of this professional learning taking place are our monthly principal/assistant principal learning sessions, as well as staff meetings and Professional Learning Community (PLC) meetings self-directed by teacher teams.

Desired Outcome:

Students feel safe and supported at school and have positive relationships with peers and teachers.

Goal: Documented Student Discipline - The number of documented student discipline reports will be reduced in all five schools by 3% in the 2023-2024 school year. The focus area is the Inappropriate Behavior category. The number of documented student discipline reports for Inappropriate Behavior will be reduced from 74 in 2022-2023 to 69 in 2023-2024 and at least a 1.0% reduction each following year.

Mid-Year progress:

The number of student discipline reports for the focus area of Inappropriate Behavior (a subset of “Overall Student Discipline Reports” data displayed to the right) dropped from 45 in the first half of the 2022-2023 school year to 25 in the first half of the 23-24 school year. Our schools are on track to be within our end-of-year goal of a maximum of 60 such reports.
The increases at Thorndyke, Showalter, and Foster are partly due to increased use of the district discipline report form.
Thorndyke shows a small increase, but also had a very small number of reports both last year and this year.
Affecting data at both Foster and Showalter is the increase in total student enrollment compared to last year and a handful of incidents that involved multiple students.

Next steps:

Schools will engage site staff teams and seek student and parent input as they review individual and school-level data through an equity lens. The priority is to look for patterns such as disproportionate referrals in race, multilingual learners, and students with IEPs. Their findings will inform how they adjust their programs for enhancing their positive school climate for all students.

Desired Outcome:

Students consistently attend their classes and are actively engaged with learning by planning for their futures.

Goal: Percentage of students regularly attending school - The percentage of students regularly attending school will increase from 63% in 2022=2023 to 73% in 2023-2-24 and will increase by 5% every year after.

Goal: Percentage of 11th-grade students who have completed their High School and Beyond Plan - 90% of 11th-grade students will complete their High School & Beyond Plan during the 2023-2024 school year. This will increase to 95% during the 2024-2025 school year and 100% during the 2025-2026 school year.

Mid-Year progress:

Attendance

As of 3/29/2024 (129 school days), the percentage of all TSD students regularly attending school is 85%, averaging all five (5) schools, as a grand total and disaggregated by race. This exceeds our goal of 73%. "Regularly attending" means fewer than 18 absences during the school year, no matter how many days the student has been enrolled in the school year.

High School and Beyond Plan

As of 4/2/24, 42% of 11th graders have completed their High School and Beyond Plan. The end-of-year goal is 90%.

Next Steps:

Attendance

Engage with students who identify as American Indian/Alaskan Native and Native Hawaiian/Pacific Islander to learn their barriers to more regular attendance, and take steps to minimize or remove those barriers. The other reported racial groups have very similar rates of regular attendance, ranging from 86%-92%.

High School and Beyond Plan

Foster is working to reach the 90% goal by the end of the 23/24 school year. This involves close communications with the specific students and parents, as well as teachers and related support professionals including our Stay in School Coordinator, our Quality Engagement Specialists, and our Community and Family Liaisons. Special focus will be given to our historically underserved students.

Director Simpson requested that future reports include the data brokedown racially by school, each incident, student, and grade. Director Proctor shared that we need to ask for this data at the micro level.

President Hoover suggested that the Superintendent share via memo and/or report that contains what is the plan, what is happening behind the scenes, and data updates on progress/regression. Dr. Pedroza shared that the Team is meeting on April 18th. Dr. Pedroza will submit a plan to the Board by May 1st, with further discussion at the May Work Session. Dr. Pedroza will also share an elementary and secondary report-out.

Director Larson commented on Slide 11. Doing a race breakdown at the district level is too high to be meaningful. Doing a breakdown by school and race is much more meaningful because we know attendance at secondary schools is quite different from attendance at elementary schools. do by school and race. Dr. Pedroza shared that we should look at the SIPs for each school and look at their goals and strategies.

5. Questions Only

A. Early Warning Indicators, Dual Credits and 2023 World Language Report

Director Larson commented on why are we increasing out-of-school suspension post covid. We tried hard pre-covid to keep kids in school. Mr. Baker shared that prior to Covid, there was a big emphasis from OSPI on doing different interventions. This was a requirement from OSPI, to try different things before you excluded a student from school. Perhaps a review of those protocols and guidelines for school leaders might help. Director Larson shared that this is information that he would like to hear from the schools about. Dr. Pedroza shared that what we are experiencing, especially when it's a disciplinary, especially of a minor, is that students are being put on an emergency suspension pending an investigation. There is more work, strategies, and discussions that are needed.

President Hoover shared that this is an opportunity to strengthen the policy around exclusions. What is the timeline for having these discussions? They requested the Superintendent to provide a timeline for moving forward with the discussion. In the gender data presented, there is a significant piece missing. They know that we are limited by state reporting and the questions that they ask, but we cannot continue to erase trans and non-binary people. When they see a report like this, where the genders are binary, I would rather it state that we do not have accurate information on our trans and non-binary students, than to give them one that has the binary only because that is erasure. We cannot erase our trans and non-binary students. Knowing that we have limitations with what the state provides and/or asks for, what can we in Tukwila do to make steps in a different direction, or how can we use the information that we do have about students to create accurate data reports so we can have meaningful conversations about how our students are impacted. They also share that we need to start thinking of intersectionality with our data. This is a term coined by Kimberlé Crenshaw and essentially it is a metaphor for helping us understand the ways that multiple forms of inequity or disadvantage sometimes compound themselves to create obstacles that often aren't understood. As an example, how many black boys with IEPs are being disciplined disproportionately, what is the rate of black trans girls who are being suspended or targeted or feel a sense of disconnection, trans and queer and homeless youth. We need to start thinking about having intersectionality with our data.

Director Proctor shared that our priorities include "all", and this falls into the all. We are trying to serve all students in Tukwila School District, regardless of what people think regarding race, gender, etc. However we acquire the data, let's put the "all" in there.

6. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board Work Session.

Director Proctor seconded the motion.

All voted in favor of the motion.

The motion carried.

Vice President Simpson adjourned the work session at 5:38 p.m.

March 26, 2024

Recording

Agenda

Tuesday, March 26, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila Elementary - Library
5939 S. 149th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - President Hoover

E. Land Recognition - President Hoover

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the March 26, 2024 Regular Board Meeting

3. Host School Welcome

A. Host School Welcome - Tukwila Elementary School

4. Board Recognition

A. Board Recognition - Citizen's Levy Committee

5. Public Comment

A. Public Comment

6. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

D. Legislative Update

7. Consent Agenda

A. Approval of Minutes from the March 19, 2024 Special Board Meeting

B. Approval of Minutes from the March 12, 2024 Board Work Session

C. Approval of Minutes from the February 27, 2024 Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS PROCTOR and SIMPSON)

8. Board Discussion

A. Board Meetings

B. Board Budget Priorities and Budget Philosophy

9. Questions Only - Presentations

A. Monthly Financial Statement - February 2024

B. 2023-2024 Financial Forecast

C. 2023-2024 Budget Extension - Per OSPI

D. Resolution No 947 - Budget Extension - For Review

10. Presentations

A. Union Presentation

11. Action Items

A. Approval of Resolution No. 946 - Approval of WIAA Membership Renewal

B. Approval of Resolution No. 948 - Appointment of Superintendent Dr. Concie Pedroza

C. Approval of Highly Capable Plan

D. Approval of CTE Courses

E. Approval of Asset Prevention Program

F. Approval of WSSDA Position Proposals

G. Approval of K-5 Math Curriculum

12. Public Comment

A. Public Comment

13. Executive Session

14. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Simpson

Director Proctor

Board Directors Absent:

None

Student Representatives Present:

Alex Brewster

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Debbie Aldous

Nick Brown

Aaron Draganov

Amy Fleming

Scott Whitbeck

Andra Maughan

Naomi Byrdo

Duane Meyer

Debbie Aldous

Karen Korol

Lisa Ring

Community

Phone in Caller

Silvia Dicus Mora

Pat Larson

Kate Kruller

Riley Haggard

Ian Sample

Lintrail Duke

Sarah Hendrickson

Armen Papyan

Sharon Nikota

Sheila Coppola

Lisa Shipman

Liliu Aleaga

Michael Croyle

Angela Meyer

Carinne Woodfolk

Tasolo Simpson

Todd Best

Amanda Foster

Brandon Eastman

Danielle Eastman

Joe Camacho

Nick Brown

Abigail TAbason

Robin Allsopp

Allan Ekberg

Shiela Coppola

Jessica Othman

D. Welcome Message - President Hoover

President Hoover shared the Community Agreements.

E. Land Recognition - President Hoover

President Hoover conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the March 26, 2024 Regular Board Meeting

Director Simpson made a motion to approve the Agenda for the March 26, 2024 Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Host School Welcome

A. Host School Welcome - Tukwila Elementary

Principal Nur welcomed the Board of Directors.

A student video was shared. The students in the video shared various robotics projects they were working on, along with information on what the project was and the steps they took to complete the project.

Principal Nur shared a presentation with the Board. Highlights included:

Tukwila Elementary - multiple languages are spoken, collaborative hands-on learning, different ways of showing learning, celebrate and support each other, practice cross-subject learning, celebrate spirit days, inclusive in all spaces, creative and tech-savvy, athletic, excited and engaged, and build character traits.
i-Ready Reading Growth - The original goal was for a 25% increase school-wide. The winter data shows as a school, a 60% growth in overall reading comprehension goal.

i-Ready Math Growth - Our original goal was for a 25% increase school-wide. Our winter data shows that as a school, we have over 160% growth increase in our overall math numbers and operations goal.
Multi-lingual students - 15% difference in growth between our MLL students and our non-MLL students. There was a 5% growth between our MLL Special Education and general education students.
What is working: monthly PLC connection, Building Core Instruction PD's, data analysis, Scope and Sequence Development. focused on building core instruction this year.

Director Larson shared the state has WSIF which shows data on growth. This last year, Tukwila Elementary improved significantly. Congratulations to you and your staff on this achievement. This isn't easy to do.

4. Board Recognition

A. Citizen's Levy Committee

Dr. Pedroza wanted to take a moment to extend a heartfelt thank you to the members of the Yes Committee for their incredible dedication to our recent levy measure. Paul & Kathy Coblenz, Sarah Vallieu, Katrina Dohn, Allan Ekberg, Armen Papyan, Edna Morris, Jonathan Joseph, Kate Kruller, Sheila & Rick Coppola, Sharon Nakata, Madison Martin, Riley Haggard, and Pat Larson – your hard work and commitment were pivotal in the success of our campaign. I also want to thank TSD staff, teachers, and union leaders for their full support with donations and volunteering in support of the Yes Committee. Your unwavering support ensures that we can continue providing the quality education our students deserve. On behalf of the entire Tukwila School District community, thank you for your outstanding contributions.

President Hoover thanked the committee for their tireless work and advocacy for our students.

5. Public Comment

A. Public Comment

President Hoover called for Public Comment.

Edna Morris - Community Member - When the school board was faced with the task of finding a superintendent to meet the needs of the TSD, we were aware it needed to be someone willing to make the necessary changes that had held us back. Changes that would allow for growth and would provide an environment in which both students and staff could flourish and have the educational opportunities they deserve. We would need a leader willing to surround themselves with other strong, insightful people. A leader willing to make tough decisions to allow TSD to thrive. When interviewing Dr. Pedroza, she reflected several times about how "hard" situations were, which caused me to hold reservations about her being the leader we were in need of. If she felt situations were "hard", was she up for the serious challenges we knew would continue to come and the needs that would be imperative to address? After working with Dr. Pedroza, I have come to realize she recognizes challenges and yes, they are "hard" but they are challenges that she is extremely capable of handling and finding solutions that best meet the needs of the district. She involves her staff in decision-making, and she truly listens and responds to the needs of the district and individuals. She nurtures an environment in which people feel valued. we, as a district, are fortunate to have Dr. Pedroza as a leader. She has proved herself to be someone who definitely does not shy away from "hard". She is resilient, a progressive thinker, proactive, and an asset to TSD.

Danielle Eastman - Parent - Shared concerns on safety and security. Why is the front entrance secure, but not the outdoor recess areas? There have been occupied tents in the tree line while students are playing. background checks are necessary to work and volunteer inside, while strangers are walking among the children and halls and entering the building where other students are and the restrooms are right there. We need to figure out some solutions such as signage, and fencing to deter people from freely walking around outside with the children and prevent them from breaching the inside of the building. I would also like to know what is the process to get fire ladders for the thirteen classrooms that are upstairs. At this time there is no way to access in case of a fire except for the stairs. In reading OSPI's website, there is a possibility of grants available for this.

President Hoover requested Superintendent Pedroza to follow up.

Jessica Othman- PTA President - Thorndyke Elementary - I went into the last board meeting with a few questions only to end up leaving with way more. I know that the District is currently going through a difficult time and I in no way expect concrete answers right away. However, I feel the questions that I brought forth to you all are important not only to me but to the rest of the families that reside in our school district. They need answers, yes, but they also need a voice, and I intend to try and be that for them as well as I can. Below you will find the list of questions I presented at the most recent Board Meeting 1. Budget Philosophy number eight states, “ reductions will be made first to the programs in which there is clear evidence that they are not as effective in supporting the District mission statement as other programs.” What will be the determining factor in deciding which programs will be deemed “not as effective?” WIll we be notified in advance when these reductions are going to be made and which programs these will be. If so, what will the timeframe be between announcing the reductions and putting them into place? 2. Number nine states, “partial reductions of the programs will be made, but if analysis shows the reduction will render the program ineffective, fully removing or restoring the program will be considered.” How will the programs that get reduced/cut be decided and what will the timeframe be in deciding that the reduction rendered the program ineffective? 3. Number 11 states, “partial reduction of the programs will be made in areas with less impact on students who do not speak English as a native language.” What areas will these be exactly? How will these reductions be decided? Will the affected families be involved in any of these decisions and if so, how? My concerns stem from not only having a student enrolled in this district, but from working closely with families and the community as well. I love this town and the community that resides here. My goal is to help create a safe, nurturing, and inclusive space for everyone. Thank you for giving me a platform to share my thoughts. I would love to help in any way I can, big or small. I look forward to hearing from you.

Director Simpson requested that the questions asked during Ms. Othman's public comments is emailed to the Board.

Brandon Eastman - Parent - Thank you to Dr. Pedroza for working on the wi fi. There has been a lot of work to resolve this. We are not quite there yet, but we are close. Thank you to the Tech Services department as well. Tukwila is a small town, but right next to Seattle, and more diverse than small towns. At one of the previous meetings, regarding after-school programming, there were comments that schools are responsible from bell to bell. No one I have talked to feels like that is adequate for what the school is in this community. The decisions that are being made with the budget, I hope that those considerations, these choices that are made impact families and the community. At the last meeting at Thorndyke Elementary there was an issue with substitute teachers. Director Proctor mentioned morale issues. One solution is having people from the administration building who have teaching certificates step in and teach to fill some of those spots.

6. Reports

A. Student Representatives Report

Jr. Representative Brewster shared that they reviewed student advisory applicants, and have set up a pre-planning meeting. The first Superintendent Student Advisory Committee meeting is scheduled for April 3rd at 3:30 p.m. via Zoom.

B. Superintendent Report

Dr. Pedroza shared several updates. This month has been full of activity throughout the district. Thank you to the parents and staff who engaged in our parent-teacher conferences early in the month. There is so much work that happens behind the scenes to get ready and I know that the families do appreciate connecting with the staff in our schools. I have some additional updates for the community.

Building Closure Update: We have now word, that the district administration building is nearing completion for us to move in; this will be a phase-in approach and we expect that everyone will be in place by the end of April.

Health Update: Odessa Brown once again partnered with the district and we held our vaccination clinic last Thursday, where 111 vaccinations were given to children. Thank you, Odessa Brown and Foster High School, for supporting the clinic.

Other events:

Gratitude to our Incredible Education Support Staff, early in the month it was wonderful to see all of the ways staff showed up for our dedicated staff.
Dual Language Enrollment: Dual Language Lottery was held for the incoming Kindergarten class, parents were notified, and we have a waitlist. Reminder if you have students coming to Tukwila School District this year and/or next year, you can enroll now in our schools or district office.
After last month’s vote for SROs, Principal Parker, Principal Christopher, and Chief Drever met to plan the conversations and planning for schools. This will be ongoing in preparation for a soft start in spring in readiness for the 24-25 school year.
Cascade View is producing a Disney Play - The Lion King at the Foster High School PAC on Wednesday, April 3rd at 7 pm. All are welcome!!!
Families please note that the end of the trimester is April 1 and Spring Break begins the following week from April 8-12. School will resume on April 15.
Thank you to the Cascade View PTO and the district’s Parent Advisory Committee for greeting me so warmly, talking with me about the budget, giving me history, and asking questions. It has been wonderful getting to know you. I am looking forward to other parent events this year.
Kudos to our Family Liaisons who have planned several parent events this year to support our newest families to the community. It has been great to see them support families in what families need to learn to navigate the school system.

Community and staff – please sign up on our Tukwila SD Facebook and Instagram where we publish all the good things happening in our district. Also, check out our webpage.

Director Larson asked for dropout data. Dr. Pedroza will get the data and follow up with the Board.

C. Board of Directors Report

Director Larson shared several updates. The Foster High School robotics team competed in the regional competition at Auburn High School and finished in the middle range. Statewide, there are only about 10% of high schools that have robotics teams that compete in this program. He reported that he and Dr. Pedroza attended the first Road Map Project meeting. The Foster History department had a session. The assignment for the students was to take an event, i.e. post-civil war, WWII, and do research and a presentation on it. It was great that the students had this opportunity to research and present on history as compared to just reading a book. Director Larson commented on WSIF data. It's not just about proficiency on the test, but growth, and includes attendance, dual credits, and graduation rate. This went dormant during COVID-19 but is back now. About 25% of schools in the state are in "improvement" status. If we want improvement, then the state needs to provide more resources. One of the measures is attendance. The regular attendance rates at Tukwila Elementary for 22-23 was about 94% while the other schools were 60-70%.

Director Proctor reported the vaccination clinic went well with 111 vaccinations and 34 students. He reported at Thorndyke Elementary, 150th is painted yellow so when students get out of school, there is no in out or out. We need to work together and find a solution.

Director Hoover reported on several items. The interviews for District 2 Board Director have been conducted. We should have a decision on an appointment by next week. They and Dr. Pedroza are working on getting Coffee with Concie and Carlee scheduled. This would create more consistent, casual ways to connect with people. They shared, regarding the budget, that what we are going through is hard, complicated, and nuanced. Everyone is feeling the weight and impact of the decisions that are having to be made right now. We all need to try to hold space for our leaders, staff, and community, and they are open to connecting with anyone.

Director Simpson reported on visiting Thorndyke to chat with the Principal and parents about the champions contract. There were parents who could afford the cost, while others were not. At this time it is business as usual.

D. Legislative Update

Director Larson shared several updates. (report attached). The short session is done. The next step is Governor Insee signing the bills. Highlights included:

More money for paraprofessionals
Increased SPED cap to 16%
Funding Road Map Districts for Student Civil Engagement
AI task force established- WSSDA will be creating a model policy
Electric buses - monies are starting to become available for infrastructure and grants. We need to start thinking about that.
Inclusive learning standards and instructional materials passed
Increase of MSOC by 2%
Senate Budget Bill
Transportation correction funding

7. Consent Agenda

A. Approval of Minutes from the March 19, 2024 Special Board Meeting

B. Approval of Minutes from the March 12, 2024 Board Work Session

C. Approval of Minutes from the February 27, 2024 Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS PROCTOR and SIMPSON)

Director Simpson made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

8. Board Discussion

A. Board Meetings

President Hoover provided a history of past board meetings and wanted to check in with the Board in regard to their thoughts on the new board meeting schedule. Previously, we had two (2) regular Board meetings a month that would typically last two to three hours. Currently, we have a one Board Work Session and one regular Board Meeting. It has been noticed that because of this change, our regular Board meetings typically last three hours due to the amount of presentations and reports at the meeting.

There is a suggestion of extending the Board Work Session by one (1) hour. This would allow for additional items, i.e. presentations, etc. to be discussed at the work session instead of the regular Board Meeting. The Board Work Session will be extended to 6:00 P.M.

Director Larson shared that extending the work session would be fine. He commented that he does not believe that the longer meeting time is caused by the shift in meetings, but is due to the additional reports, etc. requested by the Board.

Director Simpson shared Director Larson's view as long as we are using that time to resolve issues.

President Hoover shared that there are some things that the Board can do too, such as instead of spending a lot of time dialoguing about an item, we could essentially request the Superintendent to report on progress and what kind of objectives or outcomes have been taken from our Work Session.

Director Simpson shared that in the report out, we can include who is accountable, the timeline for when the Board will hear back on the topic, etc. He shared he would like a format of who is responsible, a timeline and when, and what format will this be sent to the Board, i.e. email, Monday memo, or in a meeting.

The following were Board requests:

Action items need concrete accountability points
Any topics that a Board Director wants added to the meeting agenda, will be sent to the President of the Board before the next Agenda Review Meeting.
Follow-up Format - Who is responsible, a timeline of when the Board will receive information, and how will the information be given to the Board.
The Board will need to determine what information they need, and how they want to receive that information.

B. Board Budget Priorities and Board Budget Philosophy

President Hoover shared that as part of our financial binding conditions, we are required to provide ranked Board Priorities and a final Board Budget Philosophy document.

Director Larson shared that ranking priorities is not feasible and is more of an either-or. We need to be able to balance various priorities.

For future budget decisions, the Board requested that before a decision is made about a program, it comes to the Board for approval.

For the April 9th Work Session:

Each Director will pick their top 6 priorities to share at the next work session.
Director Larson will contact OSPI and PSESD to get more information on the definition of "ranked" Board Priorities.

9. Questions Only - Presentations

A. Monthly Financial Statement - February 2024

Director Larson shared that he would like to see what percentage of students are absent more than twice a month. Can that be added to this report? Amy Fleming, CFO, shared that she would try to get that information for future reporting.

President Hoover shared that they noticed that there is a steady decline in our fund balance since September of last year. Is this due to the district having to "catch up" with some unpaid items? CFO Fleming shared that was part of it. The other piece is the way that we are funded. Apportionment isn't received every single month, so we have kind of a bump down, and then a bump up with property taxes in October and April. So the ending funding balance will continue to flow up and down.

B. 2023-2024 Financial Forecast

CFO Fleming shared that we are using a new reporting format. ESD 113 has been using this format for several years. OSPI and the ESDs have been talking about how this format needs to be incorporated into all of the school districts around the state. She shared that it will most likely be this model or something very similar. If the Board is okay with this format, we will start using this moving forward.

C. 2023-2024 Budget Extension - Per OSPI

CFO Fleming shared that we have submitted Safety Net for reimbursement for $1,000,000. The request is never 100% reimbursed, however, if we receive $800,000 we will be happy. This will be for this current year. The Special Education budget for this year was inadequate, so that was a large piece of the work for submitting a reimbursement request.

D. Resolution No 947 - Budget Extension - For Review

10. Presentations

A. Union Presentation

Nick Brown shared the following statement. Tukwila families and educators agree that our students deserve the best education that helps them grow and thrive.Tukwila Education Association members, both classified and certificated, have dedicated their careers to teaching and supporting the diverse student population and families of the Tukwila community. But decades of underfunding by the state as well as a lack of financial accountability and oversight from this Board is not only getting in the way of students’ learning, but also harming the staff and community as a whole. While we have new leadership in the district and are hopeful for positive change, we cannot ignore that the financial situation the district is currently facing is not new, but created over years of overspending and fiscal irresponsibility. Due to this, the district is now faced with making detrimental cuts to the programs, supports and staff that this community relies on. We cannot ignore the harm that these drastic changes will have on everyone. Every program cut is a support no longer available, every staff member lost is a trusted adult who will no longer be here to support our students. We need the board to put the students' needs first and recognize the harm that we will all be feeling over the next couple years. Moving forward, TEA Members ask you to remember 1) To MEET STUDENT NEEDS FIRST. We should never have to cut the teaching and services students need, but if we must, positions like administration that are far from classrooms should be cut before the teaching and supports students rely on daily. 2) And that THESE CUTS HURT. What you see as numbers on paper our students see as the people they rely on, their trusted supporters and faces they can count on to be there for them every day. It’s sacrificing class sizes that are already too big for even bigger ones which means giving each student even less of our time and attention. It’s devastating. The district needs to do everything possible to find creative solutions and minimize the impact. Our CALL TO ACTION. We wouldn’t have to be cutting needed supports for our students if the state provided adequate funding for public education, and this Board practiced fiscal responsibility over the years. Join us in calling on lawmakers to fully fund our public education system and for the Board to make drastic changes to their spending and oversight of the funds meant for our students.

TEA President Aldous asked if the Board had any questions?

President Hoover asked what are some of the solutions that you recommend? President Aldous shared that in our statement we see this as an issue of funding from the state for the most part, along with some bad fiscal practices in the past. We do understand that it is time to right the shipt but we really want the cuts to be as far away from students as possible. We are willing to work alongside you to go to the state and advocate together. Director Larson shared that we need ample and equitable funding

11. Action Items

A. Approval of Resolution No. 946 - Approval of WIAA Membership Renewal

Director Larson made a motion to approve Resolution No. 946 - Approval of WIAA Membership Renewal.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson asked what league are we in this year? Dr. Pedroza will follow up.

B. Approval of Resolution No. 948 - Appointment of Superintendent Dr. Concie Pedroza

Director Larson made a motion to approve Resolution No. 948 - Appointment of Superintendent Dr. Concie Pedroza.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Highly Capable Plan

Director Larson made a motion to approve the Highly Capable Plan.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of CTE Courses

Director Larson made a motion to approve CTE Courses.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson asked if the financial algebra course was being offered this year. Mr. Baker shared that it was being offered. Director Larson commented that it was more like financial math, i.e. balancing checkbook, etc. Mr. Baker confirmed that was correct.

President Hoover confirmed that CTE is a fund on its own. If a student is in a CTE class, how does that impact BEA? Or does it not impact BEA? Mr. Baker shared that for each CTE class, we receive 1.2 for funding. and for a BEA class, you get 1.0 for funding. When you have a teacher move to teach CTE classes, you are freeing up BEA monies. President Hoover asked if we have a CTE class with only a few students, is that a class that is the most fiscally responsible for us to hold at the moment? Mr. Baker shared that if we have 23 students in a CTE class that teacher's salary is paid. We try to get an average amount of students in each class. There are a few classes that we can have that many students in due to safety, etc.

Director Larson shared that we get more per-student funding in CTE, including MSOC, etc. Additionally, we are trying to get CTE money into Showalter Middle School.

President Hoover shared that is a little frustrating when the Board is put into a bind to approve something because it is due to whoever or whatever a few days after our meeting. In the future, it would be appreciated if the Board could have a month prior to the due date. That way we would have more time to discuss and have more information if needed so that we can make an informed decision.

E. Approval of Asset Prevention Program

Director Larson made a motion to approve the Asset Prevention Program.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

Liliana Cardenas, Director of Maintenance, Operations and Capital Projects shared that she would provide a full report to the Board at a future meeting as to what occurred and what's next regarding the water leak in the Administration building.

F. Approval of WSSDA Position Proposals

Director Larson made a motion to approve the WSSDA Position Proposals.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

G. Approval of K-5 Math Curriculum

Director Larson made a motion to approve the K-5 Math Curriculum.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

12. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

13. Executive Session

There were no items for Executive Session.

14. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:00 p.m.

March 19, 2024

Recording

Agenda

Tuesday, March 19, 2024

Special Board Meeting via Zoom (5:30 p.m.)

Meeting Begins: 5:30 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
***********************************************************************
Meeting via Zoom

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Discussion

A. Director District 2 Interview - T. Hang

B. Director District 2 Interview - K. Kruller

4. Executive Session

A. Executive Session - To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h)

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 5:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Larson

Director Simpson

Director Hoover

Director Proctor

Board Directors Absent:

None

Student Representative Present:

Alex Brewster

Student Representative Absent:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

T. Hang

K. Kruller

Joe Camacho

Robin Allsopp

Edna Morris

Community Member

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the Agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Director District 2 Interview - T. Hang

The Board of Directors conducted the interview of Teresa Hang for the District 2 Director open position.

B. Director District 2 Interview - K. Kruller

The Board of Directors conducted the interview of Kate Kruller for the District 2 Director open position.

4. Executive Session

President Hoover recessed the meeting to Executive Session at 6:36 p.m. for approximately 30 minutes to evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h).

A. Executive Session - To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h)

President Hoover called the regular meeting back to order at 7:07 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Simpson

Director Larson

Director Proctor

Board Directors Absent:

None

5. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Special Board Meeting.

Director Proctor seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 7:08 p.m.

March 12, 2024

Recording

Agenda

Tuesday, March 12, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Public Comment

A. Public Comment Protocol

4. Discussion Items

A. Strategic Plan - High Expectations and Excellence for All

B. Social/Emotional/Mental Health-Students

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Simpson called the meeting to order at 3:00 p.m.

B. Roll Call

Director Simpson called Roll Call.

Board Directors Present:

Director Larson

Director Proctor

Director Simpson

President Hoover

Board Directors Absent:

None

Student Representatives Present:

Alex Brewster

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

Director Simpson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Scott Whitbeck

Stacy Lappin

Aaron Draganov

Jeff Baker

Andra Maughan

Amy Fleming

Allison Deno

Liliana Cardenas

Community Member

Kate Kreueller

Naomi Byrdo

Sally Jerome

2. Public Comment

A. Public Comment

Director Simpson called for Public Comment.

Director Simpson read the following public comment:

Tim Renz - Parent, Foster High School Science Teacher, and long-time Tukwila School District Staff - As mentioned in the Public Comments of the TSD Regular Board meeting held on February 27, 2024, I placed petitions in both English and Spanish at each of the 3 elementary schools in the afternoon of February 28, 2024 to collect signatures of support for continuing the school district subsidies for the Champions program. The petitions were only out and available for less than a day as the Champions Program Manager asked the Champion Building Leads to remove the petitions on February 29 in fear of retribution from the District. It is likely that not all parents even got to see the petition. I collected the petitions the afternoon of March 7th and they had not been put back out. Still, in less than 24 hours, a total of 100 signatures from parents and district staff were collected. There were 24 from Tukwila Elementary, 54 from Thorndyke Elementary, and 22 from Cascade View Elementary. These also represent 97 students and 24 district staff and community members who don't have children using the Champions services directly. This is an overwhelming response in such a short period of time. Imagine how many more signatures would have been collected if the petitions weren't removed after only a day. Speaking on behalf of the 100 people who signed the petitions in the short window that was available and especially the 97 students who are sure to be negatively impacted by the short-sighted decision to remove the District subsidy for the Champions program mid-year in violation of the year-long service agreement (aka contract) that these families entered into with the District and Champions, I urge the District to reinstate the subsidies for the remainder of the school year and look at possible solutions for the future. I have the original copies of the petitions if needed. Thanks for your consideration. I am open and willing to discuss this matter further.

3. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the Agenda.

Director Proctor seconded the motion.

All voted in favor of the motion.

The motion carried.

4. Discussion Items

A. Strategic Plan - High Expectations and Excellence for All

Scott Whitbeck, Chief Academic Officer and Dr. Allison Deno, Executive Director of Multilingual Services & PK-12 Education presented the Strategic Plan section High Expectations and Excellence for All.

Highlights included:

High Expectations and Excellence for All

We believe in graduating responsible, civically engaged students.

We believe in using resources responsibly to produce successful student outcomes.

Desired Outcome: Student achievement increases as a result of high-quality instruction and high expectations by staff.

Goal: Percentage of students meeting standard on assessments in English Language Arts and Mathematics - Smarter Balanced Assessment

Measure: All students will increase by 10% in each core area (ELA, Mathematics, and Science) as reported on the OSI report card for 23-24 and each subsequent year.

Director Larson asked for clarification. Is this 10 percentage points or 10%? CAO Whitbeck shared it is 10 percentage points. Director Larson shared that "10 percentage points" should be added to the SMART goal to minimize confusion.

Mid-Year Progress and Next Steps:

On the Spring 2023 Smarter Balanced Assessment, 29.1% of students met standard in English Language Arts, 19.2% of students met standard in Math, and 20.3% of students met standard in Science.
School teams implemented Interim Assessments this school year in order to support student preparation for SBA in the spring.
Ongoing Teaching and Learning work around inclusive practices and adoptions in Math (Elementary) and Science (Middle School) are intended to work towards a guaranteed and viable curriculum.

Desired Outcome: Percentage of 3rd and 7th grade students meeting their stretch goal in iReady Reading and Math

Goal: The number of 3rd and 7th-grade students reaching their stretch goal in reading and math will increase by 10 percentage points each year.

Measure: i-READY ASSESSMENT

Mid-Year Progress and Next Steps:

Who are the under-represented groups (federal subgroups) affected? What are the potential impacts?
Does this policy, program, practice or decision worsen existing disparities or produce other unintended impacts?
How have you intentionally involved stakeholders who are also members of the communities affected by this policy, practice or decision?
What are the barriers to more equitable outcomes?
How will you mitigate the negative impacts and address barriers?

Director Larson commented that more focus is needed on students who are two (2) or more grade levels behind. The focus needs to be on the students who are farthest away from educational standards and make sure they are meeting their stretch goals. Additionally, all of the goals need to be focused on the students farthest away.

Race and Equity ToolKit

Question 1 - Who are the under-represented groups (federal subgroups) affected? What are the potential impacts?

Under-represented groups: Reading and Math - All Grade Levels: Black, Hawaiian/Pacific Islander, LatinX

Potential Impact: Students who are 2 or more grade levels below in reading and math in the identified racial groups may not be able to meet grade-level standards at the end of the year.

Question 2 - Does this policy, program, practice or decision worsen existing disparities or produce other unintended impacts?

Existing Disparities and Unintended Impact:

Current racial disparities at the end of the 2nd diagnostic for iReady are in alignment with past practice.
One positive outcome from the 2nd diagnostic window indicates that the previously observed trend of students falling further behind with each successive grade level was not observed during this window.

Director Hoover asked what practices have helped shift that. CAO Whitbeck shared having Race and Equity teams at our building, ongoing training (3rd year), and two (2) Race and Equity leaders at each school engaging with staff and students.

Dr. Deno shared that some of the systemic changes include: removing the noninclusion curriculum, keeping students in core classrooms, and attention to the belongingness for students. Dr. Deno shared that in the elementary schools, this is the first year that we created scopes and sequences for all three (3) sets of materials that more align with the Common Core Standards.

Question 3 - How have you intentionally involved stakeholders who are also members of the communities affected by this policy, practice or decision?

Involving Stakeholders

Data Dives with individual principals, Chief Academic Officer, i-Ready staff, and OSPI Coach
School Teams can update SIP's, engaging their schools' Race and Equity Leaders staff, community, and student voices.

Director Larson suggested that students are asked "Do you think you are good in math"? and then follow that number, maybe have a supplemental curriculum as well. This question should also be asked for Science.

Question 4 - What are the barriers to more equitable outcomes?

Barriers to Equitable Outcomes:

Inconsistent core instructional practices coupled with an overreliance on pull-out instructional services.
Providing infrequent in-person coaching for teachers on effective instructional strategies.

Director Larson asked why don't we have specialist math teachers at the elementary schools. Why not? We have them at the secondary level. This is something that we need to look at to remove barriers.

Dr. Pedroza shared that we will have attendance data by race, and growth of students who attend regularly versus / no versus discipline for the April 9th Work Session. This will be part of the Strategic Plan Engaged Learners presentation.

Question 5 - How will you mitigate the negative impacts and address barriers?

Through the MTSS team, a menu of high-impact teaching strategies will be developed and serve as the centerpiece for professional learning focused on universal design for instruction (UDL) during the 2024-2025 school year.
One example of this type of professional support is to provide supportive coaching to teachers on ways to differentiated instruction within the classroom, minimizing times that students receive instruction elsewhere.

Jr. Representative Brewster shared students are more engaged with project-based learning for math. They are more social.

Desired Outcome: Percentage of 9th-grade students who are on track to graduate

Goal: The percentage of 9th-grade students who are on track to graduate will increase from 73.7% (21-22) to 78.7% in 2023-24 and increase 5% each subsequent year.

Mid-Year Progress and Next Steps:

At the end of the 22-23 school year, 63% of 9th graders were on track for graduation.
At the end of 1st semester in the 23-24 school year, 63% of 9th graders passed all of their courses; a leading indicator of being on track to graduate at this point of the year.
Foster High School is revamping its master scheduling process.
Summer School will focus on credit recovery

Director Larson shared that he would like to see disproportionality as a number rather than a percentage. There needs to be a lot more depth, particularly on the race and equity issues. We need to get deeper into the data and then come up with strategies.

Some of the changes at the high school:

Reading Specialist - focused specifically on supporting night graders in their ELA classes
Two Multi-lingual coaches co-planning with teachers to support core subjects, math, science, history, and English to help support the students and build the levels of the teachers.
9th-grade advisory teachers are the Math teachers who use their time during advisory check-in with math and solve problems of the week.
After-school tutoring has been emphasized. This is available for all 9th graders.
Next year, they will be piloting a 9th-grade honors for all in their English Language Arts courses to raise the expectations and support.

Director Larson commented that we should start thinking about vertical systems, i.e. middle school to high school. It was suggested that there is a need to reevaluate annual survey questions, and perhaps add a pulse question for students weekly. Dr. Pedroza shared that she had several suggestions for additional questions, i.e. belonging, safety, expectations, etc. Director Larson shared that we should have a more abbreviated, focused survey. It can be overwhelming for students with the amount current amount of questions.

Desired Outcome: Percentage of positive scores on staff ESS-High Standards and Expectations

Measure: ESS (Educational Effectiveness Survey) Staff - High Standards and Expectations

Goal: The percentage of staff who answer positively on the EES Survey in the area of High Standards and Expectations will increase from 66% in 2022-2023 to 71% in 2023-2024.

Mid-Year Progress and Next Steps:

Staff will take the CEE Survey in Spring of 2024.
School leaders and Racial Equity Leads are beginning to meet jointly for the purpose of TSD’s movement toward becoming an Anti-Racist School District - addressing bias is a key lever.

ey Teaching & Learning Next Steps

Development of district-wide MTSS & Inclusionary Practice Project understanding & implementation.
iReady goal setting for individual students based on their typical or stretch growth targets.
Grant funding through OSPI’s program-specific grants to support continued planning and implementation for heritage language and dual language programming.
Grant funding through OSPI’s Title II-A to reimburse staff for receiving ELL or Bilingual Endorsements.
Leadership support through Anti-Racist professional learning and coaching, in ongoing joint meetings with Race & Equity Lead Team and Principals. This includes race & equity as well as inclusion as core elements in all PD sessions.

Director Simpson asked how many of our 12th graders are on track to graduate. Dr. Deno shared we would have to pull the data to see how many are on track to graduate and how many are at risk. Director Simpson shared that he would like to see that our 10th, 11th, and 12th graders are on track to graduate and to see what is our plan around that.

B. Social/Emotional/Mental Health-Students

Stacy Lappin, Director of Program, and Aaron Norikane, Facilitator, presented to the Board.

We have been working with the Tukwila School District for five (5) years and recently changed our name from Sound Discipline to Belong Partners.

Highlights included:

Vision, Purpose and Approach
We work in partnership with educators
Moving from Not Trauma-Aware to Trauma-Aware
Theory of Human Behavior - Belonging, Significance and Safety
Brain in the Hand exercise - brainstem, limbic, cortex
Brain-informed approach to relationship - regulating the nervous system, relating (belonging), then reasoning
Professional development, Data, Social Emotional Learning and Restorative Discipline
SWIS - each school has access to SWIS data - working on shifting the mindset around discipline referrals by using data and disproportionality in data.
Mood Meter - naming feelings, teaching regulating, and building emotional language for students
Referral Data

Director Larson asked how RULER fit into this. Ms. Lappin shared that RULER is the social-emotional learning curriculum that Tukwila has used for the last five years. Although we are not ruler trainers, we are skilled at working with adults on implementing social-emotional learning and working with adults and the idea behind RULER is to train a team of educators, and then they're leading it in their schools.

Using Data to Improve School Climate:

Data Team Leadership: Showalter Discipline Referral Data showed hallways and transition times were challenging for students.
Sample Tier 1 Strategies: Transition routine at the end and beginning of the period, regulation practices for adults and students, play music during passing periods.
Result: Halls feel calmer to staff and students – Data shows less referrals
Next steps: Increase student's voice - engage them in selecting songs

Showalter Discipline Data Comparision - 22-23 to 23-24

The total number of referrals from September through February is approximately the same, with a very slight decrease. What is different is last year there was a higher number of majors in SWIS. Majors has been changed to "adinistrator managed" which are those bigger behaviors. There was a significantly larger number of those last year as compared to this year. Even though if you look at the total number of referrals, we didn't decrease it really at all. We have more things that are happening in our classrooms, what we would consider more in skyward as referrals. In SWIS, they are referred to as "minors" or "educator-managed". So this is a shift in how young people are showing up with less of those big behaviors. These are the things that happen in the classroom that are less urgent and allow students to stay in class and have a conversation with a counselor or a behavior interventionist. Showalter staff have worked hard at paying attention to their data, looking at patterns, and making changes.

Director Larson asked does "staff managed" mean it was handled in the classroom. Ms. Lappin shared that this is correct. Staff is still marking it to help show patterns, etc. Director Larson asked how many of these are in the category of disrespect, defiance, etc. Ms. Lapping shared that they have access to all of that data, and they are looking at the data to see when it is happening, where it is happening, who's it happening with, the race of students, etc.

Director Simpson asked are you in front of staff and students, how often is that, and what is the cost of Belong Partners to the district? Ms. Lappin shared that we work with the adults, so we don't directly work with the young people. Our service is really about working with staff, multiple sessions of professional development for every school, and working with different teams, i.e. data teams, RULER teams, principal coaching, etc. Each school has two (2) facilitators who work directly with them and have been with them over the journey. The contract for 23-24 was $200,000. The facilitators are in the schools twice a month, approximately 5-8 hours per school each month.

5. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board Work Session.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the Work Session at 4:53 p.m.

February 27, 2024

Recording

Agenda

Tuesday, February 27, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Virtual Meeting via Zoom and In-Person
Thorndyke Elementary - Library
4415 S. 150th Street
Tukwila, WA 98188

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - President Hoover

E. Land Recognition - President Hoover

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the February 27, 2024 Regular Board Meeting

3. Host School Welcome

A. Host School Welcome - Thorndyke Elementary School

4. Public Comment

A. Public Comment

5. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

D. Legislative Update

6. Consent Agenda

A. Approval of Minutes from the January 9, 2024 Board Work Session

B. Approval of Minutes from the January 23, 2024 Board Meeting

C. Approval of Minutes from the January 30, 2024 Board Work Session

D. Approval of Minutes from the February 10, 2024 Special Saturday Board Meeting

E. Approval of Minutes from the February 12, 2024 Board Retreat

F. Approval of Minutes from the February 13, 2024 Board Work Session

G. Approval of Minutes from the February 13, 2024 Special Board Meeting

H. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and SIMPSON)

7. Board Discussion

8. Questions Only - Presentations

A. ELL and Dual Language

B. i-Ready - Second Diagnostic

C. Enrollment Report - February 2024

D. Monthly Budget Status Report – January 2024

9. Presentations

A. Race and Equity Lead Committee Presentation

B. 23-24 Forecasted Revenue and Expenditures

10. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Tukwila School District Engagement Agreement

C. Approval of Resolution No. 945 - Fiscal Stabilization Plan

D. Approval of School Resource Officer (SRO) Agreement

E. Approval of Overnight Travel Request - FCCLA State Leadership Conference

11. Public Comment

A. Public Comment

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Larson

Director Simpson

President Hoover

Director Proctor

Board Directors Absent:

None

Student Representatives Present:

Alex Brewster

Student Representative Absent:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Scott Whitbeck

Michael Croyle

Allison Deno

Naomi Byrdo

Trevor Watt

Aaron Draganov

Chief Eric Drever

Jeff Baker

Andra Maughan

Ellen Gengler

Robin Allsopp

Duane Meyer

Terra DuPont

Brittany Larocca

Kate Krueller

Bev Miller

Brett Christopher

Eric

Grace Santuro

Hani Nur

Karan Korol

Leah Reynolds

Se-Ra Chung

Sue Lane

Erin Herda

LaTanya Parker

Nick Brown

Rachel Lavender

Carlin Salisbury

Kyla Crawford

Madison Hammond

Christine Jackson

Pedro Lopez Chaves

Dr. Chris Knaus

Jessie Kuwada

Courtney Martinez

Danielle Eastman

Jessica Othman

Brenda Eastman

D. Welcome Message - President Hoover

President Hoover shared the Community Agreements.

E. Land Recognition - President Hoover

President Hoover conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the February 27, 2024 Regular Board Meeting

Director Larson made a motion to approve the agenda for the February 27, 2024 Board Meeting.

Director Proctor seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Host School Welcome

A. Host School Welcome - Michael Croyle, Principal

Michael Croyle, Principal shared a presentation with Board. Highlights included:

New playground is completed
Social Emotional Learning - Devereux Student Strengths Assessment - data on students served and what qualifies students for this service
SIP update - Math, Reading, Science and SEL. Currently using SBAC data, however next year it will be i-Ready data.

*Challenges

*Mitigating the Risk

*Related Data

Team Read Program
Race and Equity Plan Update - Identified draft goals

4. Public Comment

A. Public Comment

President Hoover called for public comments.

President Hoover read the following Public Comment:

Tim Renz Teacher - Foster High School - This is in regard to the District's decision to end the subsidy for the Champions Before and After School program effective March 15, 2024. I will be posting a petition at each of the Elementary schools by the end of this week to collect signatures from other families that agree with the statement on the petition, which will follow these remarks that should provide context. Due to the late notification of this decision, families were told on Friday, February 23, 2024, and the current board meeting schedule, the signatures could not be collected before a regularly scheduled board meeting. The negative impact of the District's decision will be felt by families starting March 18, which is a week before the next board meeting on March 26, 2024. It is unclear if the timing of this decision was a deliberate attempt to prevent the public from addressing the Board about this issue. Apparently, originally the District had proposed to end the subsidy on March 1 with the same notification timeline. The statement on the petitions is as follows:

The Champions Before and After School program currently serves about 150 elementary school families in the Tukwila School District. Before and After school programs are essential to closing the achievement and opportunity gap. These programs are key partners for schools and families, providing underserved students with meaningful academic and enrichment activities, keeping kids safely off the streets during the prime time for juvenile crime, and offering necessary child care for working parents. The families, who are served by the Champions program, registered for an entire school year of subsidized services. To abruptly end the subsidies for the Champions program is placing unnecessary financial strain and emotional stress on these families. To expect families to come up with up to $700 per month for one child or alternative before and/or after-school services is an unreasonable burden and is not fair to the families.. We, the undersigned individuals, support the Champions programs and urge the Tukwila School District to continue funding the Champions programs and to develop a plan to keep these high-quality programs subsidized in the future. End petition statement.

On a side note, as a long-time employee of this district, this is my 34th year, I started at Thorndyke in 1990 and have been at Foster since 1997, I have made the conscious decision to have 2 of my 3 children attend Tukwila Schools, even though I don't live in the district. I had to argue with the district in 1999 to let my out-of-district son attend Cascade View at a time when out-of-district students weren't allowed to enroll. My daughter is currently a 2nd grader at Tukwila Elementary School. Not only am I bringing another FTE into the district, I am publicly stating to the community that I believe in the Tukwila School District and fully believe that this is the place that is the best place for my child to attend school. However, due to the starting and ending times of the High School and the Elementary Schools, without the services provided by Champions, I would NOT be able to have my daughter attend schools in Tukwila. The District needs to develop a plan to accommodate staff who want their children to attend Tukwila Schools. I know that there are other staff who are in the same situation and others who would bring their children here if there was a convenient way to make it work. The 10% Employee Discount for Champions services, once the subsidy is removed, is NOT an incentive for me to continue to have my daughter attend schools here. I don't have an extra $700 per month to pay for continued Champions services when I built my budget based on the fact that when we registered for Champions in September, we were registering for the entire year at the subsidized rate. It seems like we entered into a contract between us, Champions, and the Tukwila School District that the District is now attempting to change the terms of that contract. Please, for myself and the 150 families that are being impacted by this decision, reconsider.

5. Reports

A. Student Representatives Report

Jr. Representative Brewster reported on attending the Gates Education Roundtable, along with Dr. Pedroza and Sr. Representative Nguyen. The discussion focused on post-secondary success which refers to what it takes to sufficiently prepare students for transition from the K-12 system to many career paths out there. We also highlighted the pros and cons of CTE classes. Sr. Representative Brewster and I also agreed to interview students for the Superintendent Advisory Committee. The first goal of the committee is to write an anti-racist statement, vision and mission.

B. Superintendent Report

First, I want to thank our students, families, business partners, staff, union leadership, and our citizen’s committee for their vote on February 13th that passed both of our levies with over 64% passage rates. The efforts of the citizen’s committee and the volunteers who took their time to put out signs, ring doorbells, and share information were amazing. Thank you! Thank you for your confidence in the Tukwila School District. I also want to highlight this week is Public Education Week. Thank you to all of the public school educators in Tukwila who serve our students every day!

Building Closure Update: I am happy to report that Cascade View students and staff are mostly in their spaces. Our administration building is being worked on and we expect to be out of the building until April.

Health Update: Good news! COVID numbers have significantly decreased since last month. There is a reduction in adult COVID cases from last month. During the last few weeks, the nurses have noticed an uptick in stomach-related illness but not at a rate that warrants notification to Public Health, we are monitoring the situation. Additionally, EpiPen’s are being shipped to us so we have our supply ready.

I want to personally thank Director Proctor for his connection to his daughter in support of us getting vaccinations for our students. On February 24th, they saw 31 patients and administered 69 vaccinations from Seattle Children’s Odessa Brown Clinic.

Other events:

Student Advisory applications: We are set to begin our meetings in March after review of the applications.
It’s a privilege to serve in an ex officio capacity on the Tukwila Children’s Foundation, an endeavor dedicated to addressing the unmet needs of our community’s children. At our most recent meeting, discussions centered on several grant proposals, each targeted toward literacy and broadening access to the arts. At our next meeting in March, we intend to discuss fundraising ideas.
Gates Education Roundtable: As our student directors reported – I just want to add that I learn so much from both Dennis and Alex in these spaces. It is such an honor to be there with them.
Still Water Story: Since 2016, Still Waters Services has been a beacon of hope for families in transition, ensuring every child is nourished and ready to learn. Initiatives like the Tukwila Weekend Snack Pack Program provide essential sustenance, fostering belonging and empowerment. With dedicated volunteers and community partnerships, Still Waters continues to make a profound difference, uplifting students' voices and creating a brighter future for all.
Foster Cheer Team participation in State Cheerleading Competition (February): Foster High School's Cheer Team showcased their distinctive "Stomp & Shake" style at the recent State Competition. While they didn't secure a placement, their energetic co-ed routine garnered praise for its creativity and impact.
Foster HS Student qualified for the Washington Music Educators Association All-State Performances (February): A talented student from Foster High School earned a spot in the prestigious Washington Music Educators Association All-State Performances, showcasing their exceptional musical prowess and dedication to the craft. Also celebrating Director of Bands, Cody Maynor, whose unwavering dedication to our students has played a significant role in our students' musical success.
CTE Open House: The winter CTE open house was a resounding success, offering a glimpse into the exciting opportunities awaiting students. From hands-on demonstrations to engaging presentations, attendees explored diverse career pathways. Stay tuned for our upcoming spring open house, promising even more insights and inspiration for students' futures.

C. Board of Directors Report

Director Simpson reported that he is continuing to work on renewing our partnership with Highline College and getting them back into Foster High School and working with our students on free FAFSA training, and other free services.

Director Hoover reported the Race and Equity training was rescheduled for this month. This was a full day of learning, reflecting, and thinking about what the steps are and moving toward what we believe as far as anti-racist practices in our district.

Director Proctor reported that is was a busy month. He is glad to hear the vaccination clinic was a success. He reported on working with a group in Seattle that may be willing to do some mentor programs in our district.

Director Larson shared on AI and its use in teaching in schools. We need diverse people to help with this, otherwise, it will not be effective. He reported on attending the girls' basketball game. They were close to winning the playoffs in preparation for the state finals. Congratulations to our girls' team! Sporting events need better advertising so people know when the events are and can come and support our students. Director Larson commented that our scoreboards are missing some lights, which look tacky. Hopefully, we can get the lights replaced. He reported on attending NCCE, which is the National Council on Computers and Education, in Seattle. Theren Hayes presented on Read / Write which is a great tool for MLL students. He also attended a session on assistive communication with our Speech-language pathologist. He reported on attending a meeting at North Kitsap School District. They had a really interesting way of incorporating the MTSS framework for how we support the whole student, not just the academics, but also social/emotional. They developed an interesting dashboard that incorporates how the students are doing in their academics, attendance, behavior, and social/emotional measures. If interested in looking at the dashboard, please email Director Larson. He reported on attending the Tukwila City Council Meeting and thanked the council for passing a resolution to support our levy. He shared that there is a new Interim City Manager, Marty Wine. Director Larson met with the Environment Science club at FHS. The students mentioned that they are interested in getting solar panels. Director Larson advised to conduct research and then present it to the Board.

D. Legislative Update

Director Larson shared several updates. The legislative session is coming to a close, which means a lot of bills have died for this session. Director Larson shared that there wasn't going to be a lot of new money coming to school districts this year because this is what they call the supplemental year. The session was more preparate to try to prepare for next year when they'll be doing the full two-year budget. We may receive a little additional funding for Special Education as discussions continue on raising the cap to 17.25%. There is a slight addition of money for MSOC, which would help with covering insurance costs which are continually rising. It also looks as though there may be a little more allocation for Para-Educators. House Bill 1368 would require electric buses and infrastructure for school districts. Hopefully, our district will be able to get grant money to help with infrastructure costs, etc. Senate Bill 5462 for inclusive learning standards and instructional materials is super controversial as it's about including LGBTQ history in learning standards and instructional materials. This is a big battle between the conservative parts of Washington. Last year, this bill got almost to the end The bill is being discussed again during this short session. a

6. Consent Agenda

A. Approval of Minutes from the January 9, 2024 Board Work Session

B. Approval of Minutes from the January 23, 2024 Board Meeting

C. Approval of Minutes from the January 30, 2024 Board Work Session

D. Approval of Minutes from the February 10, 2024 Special Saturday Board Meeting

E. Approval of Minutes from the February 12, 2024 Board Retreat

F. Approval of Minutes from the February 13, 2024 Board Work Session

G. Approval of Minutes from the February 13, 2024 Special Board Meeting

H. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and SIMPSON)

Director Larson made a motion to approve the Consent Agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

8. Questions Only - Presentations

A. ELL and Dual Language

Director Hoover commented on Page 2 of the report. They asked if there was any data on other intersecting identities in connection with the impact on student longevity within the program, i.e. gender, class, socioeconomic status, etc. Dr. Deno shared that we do not have that data at this time, but will follow up with data as requested.

Dr. Pedroza shared that this should be a more focused discussion at a future work session. We will take this information back to the assessment team for a deep dive into data.

Director Larson would like the World Language report included as part of this report in the future and he would like to see what technology are we using to assist in communications.

B. i-Ready - Second Diagnostic

There will be a more in-depth discussion at the March 12th Board Work Session.

Director Larson asked why none of the Tukwila Elementary students showed growth in reading. Mr. Baker shared this data is on students who are two plus grades behind. The number is less than 10.

C. Enrollment Report - February 2024

D. Monthly Budget Status Report – January 2024

Director Larson shared that he still does not understand why we didn't get transportation safety net funding. Amy Fleming, CFO shared that we didn't get transportation safety net funding because we couldn't demonstrate that excess need. We will look at this again next year.

9. Presentations

A. Race and Equity Lead Committee Presentation

Race and Equity Leads shared the Race and Equity Lead Committee presentation with the Board. Highlights included:

Summary of Work - History of Race and Equity in the District - the most important thing is getting building leads. Before this, it was two (2) staff volunteers. This has made the work for community centered.
Progress in Key Topics - Race and Equity teams written into the CBA, along with compensation for members, Race and Equity Summit in August, clear anti-racist vision with intended consequences for the entire district., and District level Race and Equity Lead team members are well established with continued work done at site and across District.
Threats/Challenges - burnout/high turnover in Administration, lack of accountability for carrying out district expectations, lack of required professional development, District budget situation, and District anti-racism policy needs to be updated.
Opportunities - required professional development on anti-racism, new Board members bring new ideas and perspectives, District policy requires district-wide racial equity plan with clear accountability and metrics (implemented through strategic plan), and equity plan includes restorative practices and equity audits.
Indicators of Success - actionable goals related to racial equity are included in each school's SIP, typically predictive data (discipline data) will not be racially predictive, and BIPOC staff and students will indicate a sense of safety and belonging based on multiple measures in proportion to white staff and students.
Tools for measuring Success - SWIS data, climate surveys, skyward data, school progress towards SIP goals, race and equity plans, and equity audits.
Next Steps - Follow up on discussions between Equity Leads and School Leaders, identify specific actions to be taken by RELT, determine times/dates when RELT representatives can facilitate professional development, Race and Equity updates at monthly staff meetings, and Building Leadership Teams to include race and equity members.

Director Larson asked if the policy would be updated. Dr. Pedroza shared that the policy would be updated by the Race and Equity Leads Team.

Director Proctor shared he wants to hear more about the lack of accountability and suggested making race and equity training a required training for all staff, onboarding, and policy changes.

B. 23-24 Forecasted Revenue and Expenditures

Amy Fleming, CFO, shared the 23-24 Forecasted Revenue and Expenditures presentation with the Board.

Director Larson shared that he was curious as to how the district got into this situation. It sounds as though we have an internal control problem. Who is responsible for overseeing the budget? Amy Fleming shared that because she is new to the district she doesn't have the history or what the process was at the time the 22-23 budget was developed. Moving forward we have instituted additional internal controls, and as we are looking and analyzing budgets for next year, we are making sure that costs are reflected accurately and that we are actually getting to a zero or higher fund balance.

Discussion ensued regarding the Champions after-school program ending in March. The 21st Century Grant is not funded for the next school year, so we are looking at alternative before and after-school programs. Champions is working with families and offering scholarships through federal grant monies, offering full and partial subsidies, and reduced tuition with a reduced co-pay amount.

Director Simpson shared that after-school programs are essential for families and students. We need to really look at other programs and get creative in our budget. Dr. Pedroza shared that if the Board would like to move forward with funding the Champions after-school program, then we will need to make budget cuts in other areas. Director Proctor shared that we may not be able to provide funding, but we could provide other resources such as space for a program. We need to look at other programs and work collaboratively and creatively in providing this service to our students and families. Director Larson shared that in last year's state budget, Representative Bergquist added $148,000 to Tukwila School District for after-school programs and it is his understanding that we have not yet been able to find where that funding is. CFO Fleming shared that she has been researching this and has not been able to find a $148,000 allocation or state grant. Director Larson will share additional information with CFO Fleming. Dr. Pedroza shared that we are looking for grants to help supplement families. Director Simpson shared that he wanted to make sure that we are supporting our families. Scott Whitbeck, Chief Academic Officer, shared that he would be available at all three schools to speak with families and help them fill out applications if needed.

CFO Fleming continued the financial presentation sharing the next steps which include meeting with staff to review current budgets, analyzing all grants, reviewing current gender fund costs that may be eligible to be charged to the tech levy, and continuing with the internal controls. Additional next steps may include a hiring freeze through the end of the year. and analyzing and potentially ending some vendor contracts before the end of this fiscal year. As part of the OSPI and ESD budget oversight, CFO Fleming is required to re-do the 2023-24 budget with OSPI and ESD and submit it to the Board of Directors for re-approval. The planned completion is scheduled for March 2024.

As part of the 2024-25 budget development, and as required by binding conditions, we must provide a balanced budget that brings our fund balance to $0 with further work to begin building fund balance reserves. Additionally, ESSER funding ends August 31, 224 totaling $5.9 million in lost funding. This is important as we do have some staff positions and some contracts on ESSER funding. Therefore our estimated 23-24 Fund Balance is projected between negative $3.5 to negative $4.3 million.

CRO Fleming shared information on how the district will get to a $0 fund balance. Staff attrition will not get us there alone. This means there will be cuts on certificated staff, classified staff, central office staff, and contracts. This is the only way we can get to a $0 fund balance and begin rebuilding reserves. These will drive recommended cuts:

Detailed recommendations
Board Priorities and Philosophies
Union Priority input
Collective Bargaining Agreement

10. Action Items

A. Approval of Human Resources Staffing Report

Director Simpson made a motion to approve the Human Resource Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Tukwila School District Engagement Agreement

Director Proctor made a motion to approve the Tukwila School District Engagement Agreement.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Resolution No. 945 - Fiscal Stabilization Plan

Director Larson made a motion to approve Resolution No. 945 - Fiscal Stabilization Plan.

Director Simpson seconded the motion.

All voted in favor of the motion.

D. Approval of School Resource Officer (SRO) Agreement

Director Proctor made a motion to approve the School Resource Officer (SRO) Agreement.

Director Simpson seconded the motion.

The motion died on the floor.

Director Larson asked what is the plan to introduce the SRO to the student body? How are you ensuring that students have a solid understanding that this is an additional resource being implemented to complement and enhance the other safety resources that are already in place? Principal Christopher shared that staff and students shared several different strategies including introducing the SRO program during 6th grade orientation. We would have SROs there so that students and parents would be introduced to them, who they are, what their function is, etc. Due to limited availability right now with the department, the team tried to identify different events where we could be highlighting those staff who were coming on board so that they would be seen with the community.

Principal Parker shared that one of the things we want to be extremely intentional about is who is in the building. We want to have a SRO who is there, and who is actually building and bridging relationships with our scholars. It is important for us to introduce it to our community through our current programs and groups that we have, and having our potential SRO come and connect with families. We want to, as a school community, restore and help bridge some of the historical harm that has happened by connecting with our youth.

Jr. Student Rep Brewster shared that it would be good to connect with the Superintendent Advisory Group and have student input on the pre-selected SROs that have already been trained. This would definitely help ease the SROs into our schools.

Amendments:

Article 2, Section B, Number 2 - Replace "with the ability to request the assistance and input of the District" with "in collaboration with and input from the District".

Article 2, Section C, Number 9 - Replace "Strive to increase student understanding and respect for law enforcement" with "Strive to increase mutual understanding and respect between law enforcement and student interactions and influence".

President Hoover made a motion to approve the School Resource Officer (SRO) Agreement as amended.

Director Proctor seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Overnight Travel Request - FCCLA State Leadership Conference

Director Larson made a motion to approve the Overnight Travel Request - FCCLA State Leadership Conference.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried

11. Public Comment

A. Public Comment

President Hoover called for Public Comments.

Kate Krueller - Community Member - I have two (2) comments. I see nothing in the language that was just passed and can change in the future, so for your consideration, because I do this for a living, is adding body-worn cameras on officers for the sheriff's department. There is no language in there saying whether they can or cannot use that and you might want to consider that and have it defined as to what the school district cares about. Additionally, I would love, either at the next meeting or if you know today, to understand the process for applicants for District 2.

Chief Drever shared that policy mandates the wearing of the cameras for a uniform. This would not be uniform, however, we can find a way to make sure that the cameras are on the officers. They don't record 24/7, they only record when activated. There are certain policies that would dictate when they have to activate them and we can work through that to make sure that we are incorporating it and providing that added level of accountability.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Proctor made a motion to adjourn the Board meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:23 p.m.

February 13, 2024

Board Work Session

Recording

Agenda

Tuesday, February 13, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis Nguyen and Alex Brewster
********************************************************************************
Puget Sound Educational Service Center - Chinook Conference Room - 3rd Floor
800 Oakesdale Ave SW
Renton, WA 98057

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion Items

A. Board Budget Priorities

B. Resolution No. 945 - For Review

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:01 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Simpson

Director Larson

Director Hoover

Director Proctor

Board Directors Absent:

None

C. Welcome Guests

Guests:

Dr. Concie Pedroza

Deborah Kohr

Amy Fleming

Aaron Draganov

Andra Maughan

Naomi Byrdo

Allison Deno

Scott Whitbeck

Jeff Baker

Ellen Gengler

Kate Kreuller

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. Board Budget Priorities

President Hoover opened the discussion with a brief overview of the documents for this meeting, and possible outcomes from this meeting.

Director Larson commented that the budget priorities should connect to the current strategic plan.

Highlights included:

Three main high-level "buckets" - Educational instruction, Staff and Student Safety, facilities
Educational Instruction - Enrichment - athletics, ARTS, Music, Clubs, Theater, Student Services
Staff and Student Safety - physical (SRO, Security Staff), emotional/mental - students
Facilities - Safety of buildings, vents, water
Technology - Levy is sufficient - a lowered priority for now

Additional priorities:

Increasing student count - offering a more dynamic curriculum
Focus on MLL students which are currently 40% of our students. Maintain/increase services for multi-language learners
Continuing work on being an anti-racist organization - PSESD contract
Social/Emotional - how are students engaging outside of the classroom

The Board Budget Priorities document will be reviewed and discussed at a future meeting.

The Board of Directors requested the following items:

Detailed spreadsheet - program (working or not), cost, budget being used, reduction, and impact of reduction
Want input from principals, teachers, and staff who work with the students
Information on how we got here / how do we prevent this from happening again - including:

*Accurate and timely budget reports

*Increase student count

*More efficient and effective systems

*Progressive state funding system

Budget priorities document included with the budget proposal. Include:

*What are we/how are we doing a service differently

*Explanation of "why" something may be going away

*Document that shares/outlines the rationale

Ms. Fleming, Chief Financial Officer shared that projections for revenue/expenditures will be presented at the Feb 27th Board meeting.

Resolution No. 945 - Fiscal Stabilization Plan - For Review

The Board reviewed the draft of Resolution No. 945 and requested the following changes:

Statement 2 - change the date from February 13th to February 27th
Include wording that references Resolution No. 944 - Binding Conditions

4. Adjourn

A. Adjourn

Director Simpson made a motion to adjourn the Work Session.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 4:53 p.m.

Special Board Meeting

Recording

Agenda

Tuesday, February 13, 2024

Special Board Meeting via Zoom and In-Person (5:15 p.m.)

Meeting Begins: 5:15 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
***********************************************************************
Meeting via Zoom and In-Person

PSESD - Chinook Conference Room - Third Floor

800 Oakesdale Avenue, Renton, WA

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Approval of Agenda

A. Approval of Agenda

3. Action Item

A. Approval of Resolution No. 944 - Submitting and Certifying the 2022-2023 school year financial statements to the Office of Superintendent of Public Instruction (OSPI) and accepting binding conditions set forth by OSPI.

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 5:15 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors President:

President Hoover

Director Simpson

Director Larson

Director Proctor

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Allison Deno

Naomi Byrdo

Kate Krueller

Scott Whitbeck

Andra Maughan

Aaron Draganov

Amy Fleming

Jeff Baker

Sally Jerome

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Action Item

A. Approval of Resolution No. 944 - Submitting and Certifying the 2022-2023 School Year Financial Statements to the Office of Superintendent of Public Instruction (OSPI) and accepting binding conditions set forth by OSPI.

Director Larson made a motion to approve Resolution No. 944 - Submitting and Certifying the 2022-2023 school year financial statement to the Office of Superintendent of Public Instruction (OSPI) and accepting binding conditions set forth by OSPI.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson asked if this resolution was required by OSPI. Ms. Fleming, CFO confirmed that the resolution is a requirement of OSPI. This resolution certifies that we are in binding conditions. Once the resolution is passed by the Board, OSPI will send an official letter to the district. A draft of the letter was included in the documents for this meeting.

Director Simpson asked if the figure listed was accurate, and if so, that means by the end of August we will have a negative fund balance of $4.3 million dollars. Ms. Fleming shared the $4.3 million is a projection and that we will be closer to $3.4 million. The reason for the difference is that once the resolution is passed, $4.3 million will be the final number. Once we are officially in binding conditions, OSPI will use that final number and we are not allowed to exceed that. We are continuing to analyze all vendors to make sure that there are no additional payments that were not accounted for during this process.

Director Simpson asked when will we know the final numbers. Ms. Fleming shared that she would present a projection to the Board at the February 27th meeting. This will not be the final number. Part of the steps during this process is to undergo a re-budget for the 2022-2023 school year. While the projection is $3.5 million, that final number may be larger after the re-budgeting process through PSESD and OSPI.

4. Adjourn

A. Adjourn

Director Proctor made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 5:27 p.m.

February 12, 2024

Recording

Agenda

Board Retreat - via Zoom and In Person (9:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis Nguyen and Alex Brewster
********************************************************************************Puget Sound Educational Service District - Nisqually Conference Room (First floor)
800 Oakesdale Ave SW
Renton, WA 98057

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion Items

A. Race and Equity

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:15 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Simpson

Director Larson

Board Directors Absent:

Director Proctor

Student Representatives Present:

Alex Brewster

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Scott Whitbeck

Allison Deno

Aaron Draganov

Dr. Rachelle Rogers-Ard

Dr. Chris Knaus

Naomi Byrdo

Jeff Baker

Kate Kreuller

Dr. Anthony Brown

Andra Maughan

Amy Fleming

2. Approval of Agenda

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion Items

A. Race and Equity - Continuing Conversations

Dr. Rachelle Rogers-Ard and Dr. Chris Knaus, PSESD, continued Race and Equity learning with the Board of Directors and Cabinet.

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 2:15 p.m.

February 10, 2024

Recording

Agenda

Saturday, February 10, 2024

Special Saturday Board Meeting via Zoom and In-Person (9:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************Meeting via Zoom and In-Person
Tukwila School District #406
3825 S. 128th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Executive Session

A. Executive Sesssion - To review the performance of a public employee per RCW 42.30.110 (g)

4. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:04 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Proctor

Director Larson

Director Simpson

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Pedroza

Deborah Kohr

2. Action Item

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 9:0 a.m. for approximately three hours to review the performance of a public employee per RCW 42.30.110 (g)

A. Executive Sesssion - To review the performance of a public employee per RCW 42.30.110 (g)

President Hoover called the regular meeting back to order at 12:02 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Simpson

Director Larson

Director Proctor

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 12:02 p.m.

January 30, 2024

Recording

Agenda

Tuesday, January 30, 2024

Board Work Session - via Zoom and In Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis Nguyen and Alex Brewster
********************************************************************************
Puget Sound Educational Service Center - Duwamish Conference Room - 1st Floor
800 Oakesdale Ave SW
Renton, WA 98057

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Comment

A. Public Comment

3. Discussion Items

A. Washington State Budget 101

B. Tukwila Budget and Timelines

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:00 p.m.

B. Roll Call

Board Directors Present:

Director Simpson

Director Larson

President Hoover

Director Proctor

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Amy Fleming

Greg Woodard

Justin Lanting

Andra Maughn

Sally Jerome

Ellen Gengler

Scott Whitbeck

Jeff Baker

Jolie Valentino

Naomi Byrdo

Dr. Fremstad

Rion Peoples

Moses Njuana

Carrine Woodfolk

Liliana Cardenas

Marciel Haessig

Kate Krueller

Phone In Caller

Allison Deno

Aaron Draganov

2. Public Comments

A. Public Comment

President Hoover called for Public Comments.

There we no public comments.

3. Discussion Items

A. Washington State Budget 101

Justin Lanting shared a presentation on the basics of School Budgets.

Topics covered:

Where does the funding come from - State, Federal, Local
Budget timeline and deadlines
What affects funding - Enrollment is a primary driver of funding as well as staffing, materials, supplies, and operating costs
Enrollment - calculation methods
Staffing models based on the funding model
Staffing allocations
Staffing funding
Other Staffing - Categorical Funding
- State Programs - LAP Transitional Bilingual, Gifted, Special Education, CTE
- Federal/Other - Title, IDEA, ESSER, Perkins Grant, Learn 2 Return, Limited English Proficiency
MSOC - Technology, Utilities, Insurance, Curriculum, Textbooks, Supplies, Prof. Development, Security, Facilities, Maintenance, Capital
Accounting Structure - Budget codes
Braiding - funding pooled
Co-Curricular - levy funded
ASB - student-driven funds
Timeline for budgeting - class size, preliminary staffing allocation, enrollment projections, contracts, etc.

B. Tukwila Budget and Timelines

Amy Fleming, Chief Financial Officer, and Greg Woodard, Interim Chief Financial Officer shared a presentation on the current budget for Tukwila School District.

Highlights included:

Current schools in the district including one charter school and one private school
Enrollment numbers by school throughout the last five (5) years
Fund Balance Accounting - General, Capital projects, Debt Service, ASB, and Transportation Vehicle fund
22-23 Revenue - local monies come from our levy - if the levy passes, we are projected to receive $8.5 million
General Apportionment and Special Purpose - shows specific funding we receive from the state
State General Apportionment Staffing examples
State General Apportionment Staffing MSOC example
Federal revenue - all grants received had significant red tape. ESSER funding is ending, which creates a financial cliff for school districts.
ESSER Funds - received approximately $18M and have approximately $6M left. With funds ending, this will significantly impact students, staff, programs, and curriculum.
22-23 Expenditures - 75% of our budget is staff salaries and benefits and 25% is MSOCs.
Revenue vs. Expenditures - Starting in 21-22, the district spent $2.2M more than it received. Director Larson shared that he believed the Board did not get transparent information in a timely manner.
Ending Fund Balance - The district spent $3.0M more than it received last year, which reduced the ending fund balance by $3.0M. A negative ending fund balance automatically triggers binding conditions. Director Simpson asked, if we are running at negative $1.5M, what is our projection for 23-24? Mr. Woodard shared that information will be presented either by the end of February or March.
Binding conditions - What it is and what it isn't.
Reduction in Force - key dates/timeline
Bargaining implications- working with all bargaining units within the same timeframe

The Board of Directors requested the following items before the February 13th Work Session:

Bargaining - what is the ask from the union, current contracts, what are the expectations?
Program Summary - list of programs that are and are not working, costs, etc.
Board of Directors Budget Priorities
Board Budget Philosophy

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 6:01 p.m.

January 23, 2024

Recording

Agenda

Tuesday, January 23, 2024

Regular Board Meeting - Virtual via Zoom & In-Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3: Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Virtual Meeting via Zoom and In-Person
Showalter Middle School - Library
4628 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Larson

E. Land Recognition - Director Larson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the January 23, 2024 Regular Board Meeting

3. Host School Welcome

A. Host School Welcome - Showalter Middle School

4. Recognition

A. National Board Certified Teachers Recognition

B. Board Recognition

5. Public Comment

A. Public Comment

6. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board of Directors Report

D. Legislative Update

7. Consent Agenda

A. Approval of Minutes from the December 12, 2023 Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS PROCTOR and LARSON)

8. Board Discussion

9. Questions Only - Presentations

A. Avid Report

B. Report - Policy No. 3241 - Discipline Data

C. MTSS Report - District and Schools

D. Enrollment Report - December 2023 & January 2024

E. Monthly Budget Status Report – November & December 2023

10. Presentations

11. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Fieldtrip - WIAA 2024 Cheerleading Championships

C. Approval of Out of State Travel - ASCA

D. Approval of Out of State Travel - CABE Conference

E. Approval of Resolution No. 941 - Accepting the Final Building Comisssioning Report for Foster High School Modernization Project

F. Approval of Resolution No. 942 - Certifying the Foster High School Modernization Additions Project as Complete

G. Approval of Resolution No. 943 - Declaration of emergency

12. Public Comment

A. Public Comment

13. Executive Session

14. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Simpson

Director Larson

Director Proctor

Board Directors Absent:

None

Student Representatives Present:

Alex Brewster

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Liliana Cardenas

Brett Christopher

Greg Woodard

Amy Fleming

Jeff Baker

Aaron Draganov

Erica Cielikowski

Michael Hayden

Phone In Attendee

Allison Deno

Erin Herda

Maria Flack

Naomi Byrdo

Cindi Perez

Michael Croyle

Duane Meyer

Kim

Sue Lane

Danielle Eastman

Scott Whitbeck

Andra Maughn

Courtney Martinez

Karen Korol

Maricel Haessig

Nick Brown

Morgan Music

Deborah Kolar

Kate Kreuller

Jennifer Fichamba

Sue Hamilton

Jesie Kuwada

Thao Tran

Anelyse Hayden

Nanat Abduljalil

Ihael Capeland

Daniel Tuiasasopo

Iosju Leapai

Leroy Paselio

J-Shaun Wilson

Andy Rodas Mendoza

D. Welcome Message - Director Larson

Director Larson shared the Community Agreements.

E. Land Recognition - Director Larson

Director Larson conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the January 23, 2024 Regular Board Meeting

Director Larson made a motion to approve the Agenda for the January 23 2024 Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Host School Welcome

A. Host School Welcome - Showalter Middle School

Brett Christopher, Principal, shared several items. Highlights included:

Student survey - safety and belonging, social/emotional, etc. The most noticeable was safety concerns. Mr. Christopher shared some of the student's safety concerns.
Week of solidarity - school-wide participation
Student suggestions - soft music, positive reinforcements, class charters
SWIS - There is a lot of data in this program. Mr. Christopher ran an equity report on referrals and suspension and disaggregated the data to show any disproportionality in the data.

AVID and LRC2 Presentation - Erin Herda and students
Library Presentation - Maria Flack and Suzanne Hamilton

4. Recognition

A. National Board Certified Teachers Recognition

The Board and the Superintendent acknowledged Brendan Carpenter and Sarah Hendrickson, who completed the National Board Certified program. This is a huge accomplishment and we share in their excitement for this achievement.

B. Board Recognition

Dr. Pedroza acknowledged and thanked the current and former Board Directors for their work in the District.

5. Public Comment

A. Public Comment

President Hoover called for Public Comment.

Louis D'Andrea, SMS Staff - Addressed the Board regarding the current violent incidents in the community, and shared information on data, and comments from staff and students from 2022 in support of an SRO (School Resource Officer). Staff feels that there were a lot of incidents in the building that would not have happened if we had an SRO at our school. Our administration is working hard, but we need more help. If we had an officer walking the halls and creating and cultivating relationships, we feel it would help. We are doing everything we can to protect our students, but we don't have the resources necessary.

Director Simpson asked for information on staff assaults. Dr. Pedroza will follow up with that information.

Erica Cieslikowski, SMS Staff - Addressed the Board regarding the need for an SRO. It's been over three (3)years of following a process. Voices have been listened to, subsequent changes have been made to the SRO contract language in response to that feedback. It is time to bring the SRO back. How do we build bridges between the police and the community if we keep putting walls up and kicking police out? How do we foster positive relationships, empathy, and understanding yet strike a balance with school safety? The most recent surveys that students have taken all point to one word. Most of our classroom charters and our school charter start with our students wanting to feel safe. All of our students should feel safe using a restroom without being assaulted. Parents, guardians, and caregivers should feel safe sending their children here every day without fear of violent threats being made. If students knew there was an officer on campus, the violent incidents would be less. Please add this topic to the agenda. Many of our staff and students fear for our safety.

6. Reports

A. Student Representatives Report

Jr. Representative Brewster shared information on the Student Advisory Committee. He reported on spreading awareness about the Student Advisory Committee since some students still aren't aware of it and the deadline is coming up. To the teachers here, please tell your students about the committee. It's Tell your students about the committee. Students on the committee are part of the discussion and involved in the decision-making process directly and with the Superintendent present can give feedback to the school board. Additionally, there are a lot of students complaining about safety, especially in restrooms, i.e vaping devices.

Dr. Pedroza will send a link to the Board of Directors for the application, FAQ, and other information for the Student Advisory Committee.

B. Superintendent Report

Dr. Pedroza reported on several items.

Student Advisory Committee - The principals have been doing announcements and we have advertised in the newsletters. We have also received a suggestion that we go and visit the schools and some of the 5th-grade teachers. This is an opportunity for us to hear from all of our students, not just high school students. We have visited schools and have done quite a bit of outreach and we have several applicants. Once the committee is formed, the plan is to meet once a month, on Zoom.

Safety and Security - We have had two (2) major incidents. She shared that she is interested in examining the root causes, not just from the root causes of the system, but also at the student level. What are things that are missing that we should be thinking about in terms of community partnership, etc. Additionally, what are things that we can do better in the system as well. She also acknowledged and thanked the staff and first responders. You are amazing, you have been there and acted immediately which stops more people from being harmed.

We had three (3) buildings during January that had been damaged due to inclement weather. The most severe damage was the District Administration building. It will be closed for at least two (2) months. She wanted to assure families that we are here and located at the Business Service Center, located directly across from Foster High School. She thanked the community members who came to help with packing, sorting, labeling, etc. All of you were amazing! We couldn't have done this without all of you.

Race and Equity - Due to the flood, we had to postpone the meetings. We are moving the meetings to February.

Health Update - The District is in the process of reviewing student exclusions based on vaccination requirements. We are currently reaching out to providers who may be able to support our community in getting vaccinated because the last thing we want to do is exclude any students from school. The formal provider we had closed. We are now working on a long-term solution so that we can partner with vaccination clinics and epi-pens for our students.

Chief Financial Officer - Amy Fleming is our new Chief Financial Officer. Her first day was last Wednesday and after orientation, she helped us pack up and sort through items.

Director Proctor commented that his daughter is the Director of Vaccinations at Odessa Brown Children's Clinic. She is in charge of the mobile vaccination unit. This is for all vaccinations, not just COVID vaccinations.

C. Board of Directors Report

Director Simpson reported on working with Highline Community College for access for students to college after graduation. He is excited that we are building the relationship again and having them come into the high school to talk with students.

President Hoover reported on having an opportunity to re-engage with the elevated youth voice of color and leadership. There was a discussion on how we want to empower student voices to feel like they can come to our Board meeting and offer a meaningful voice and use their voice to make decisions at the table. They reported on helping staff at the Administration building with the packing of boxes and clean up. They gave a huge shout-out to the community for helping with packing and bringing positive energy. We have an amazing community.

Director Proctor shared that he was excited to connect a liaison for vaccinations. He shared he is looking forward to reporting and following through with the next steps.

Director Larson reported on an editorial in the Seattle Times which addressed the whole issue of the lack of equity in funding. That particular editorial didn't come by accident because I and a former Board member sat down with Claudia Rowee who's on the editorial staff of the Seattle Times. This is the first in a series of editorials that she will be doing on this issue, which is helpful when we speak to legislators about the funding system. This first editorial used Tukwila as an example and referenced some research work done by David Knight, who is a professor at the University of Washington. His research showed that Tukwila is underfunded by approximately $5,000 per student which would translate to approximately $15 million more in funding for us. Mr. Knight also published a policy brief from the University of Washington last month which was more in-depth and showed how the funding system could be reformed, with specific reforms listed. The legislature is getting more interested in this. The House Finance Committee had a whole session on education funding systems in the state and David Knight was there addressing the committee about the funding system.

Director Larson reported on attending the WSSDA Legislative Committee and it seems that progress is being made. A few people are getting convinced and coming on to this side and understand why this needs to be done and why it is fair, etc.

Director Larson shared that he watched our Levy Committee give a presentation at the City of Tukwila Council meeting. The Council voted to support of our two (2) levies on the February ballot. A student from Foster High School gave a great poetry reading of why the levy should be supported.

D. Legislative Update

Director Larson shared several items on the upcoming bills for discussion in the current short legislative session. There are several bills that are being discussed. (Document of legislative bills attached).

Director Larson shared that the Superintendent and two (2) Student Representatives will be going to Olympia next Monday and we will be talking with our local legislators about the funding dilemma we are in and all of the ways they could help mitigate that for us.

7. Consent Agenda

A. Approval of Minutes from the December 12, 2023 Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS PROCTOR and LARSON)

Director Larson made a motion to approve the Consent Agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

8. Board Discussion

There were no items for Board Discussion.

9. Questions Only - Presentations

A. Avid Report

Foster student Andy Mendoza shared how AVID helped him onto a better educational path. President Hoover asked if any other programs were modeled like AVID with a smaller cost. Dr. Deno shared that any national program will have a cost. Erin Herda shared that AVID is the one consistent program that we have for our students.

B. Report - Policy No. 3241 - Discipline Data

Director Larson commented that SWIS has more data than other programs and offers more options for disaggregation of data. When we are looking at discipline data, we need to know where the referrals are happening. He shared he was looking for trends in the data, however, with the COVID pandemic, it messed up trend data. We need to go back to pre-COVID, which when looking at that data, it showed that out-of-school suspensions decreased significantly. Current data shows that out-of-school suspensions have increased. What is the cause? Are we not implementing solutions as we did pre-COVID? There is also an increase in fights. It would be nice to see a report as to what is behind these numbers for referrals, etc.

Director Proctor shared that he would like to know the root causes of the increased incidents. Director Proctor commented that he would like to see the root cause report, along with what strategies are being used, training of staff, etc.

Mr. Christopher shared that Belong Partners has been working with our staff on behavior training, classroom strategies, and practical solutions. Mr. Croyle shared that Belong Partners has been working in his school as well. In addition to the previous strategies mentioned, Belong Partners also works with our MTSS team, which includes PBIS and RULER. We have been working on our school-wide discipline plan making sure that we have clear language, and what that looks like. This is also linked to our discipline referral. We look at discipline as learning opportunities, not as discipline. This helps prepare students for the next step in their education.

Director Hoover shared that the definition of discipline is to teach. They commented that we need to get common definitions of what we mean by inappropriate behavior. This is where the most bias is going to come, particularly against your black boys. also, what specific professional development or discussions and reflective opportunities on understanding biased inherent discipline? If we don't do that, these numbers will not change.

C. MTSS Report - District and Schools

D. Enrollment Report - December 2023 & January 2024

Director Larson requested that the Free and Reduced lunch percentage be included on the enrollment reports. This funding is critical for our district. Over the years, he has noticed that there are different numbers between what we are reporting as compared to what OSPI is reporting. Mr. Woodard shared that there is a monthly report that has been shared with the Board. Ms. Kohr will share the reports with the Board.

E. Monthly Budget Status Report – November & December 2023

Director Larson asked if we are in binding conditions. Greg Woodard shared that yes, we are in binding conditions, which happens automatically when we end with a negative fund balance.

Director Larson asked for an explanation of what capacity is, which would be helpful for our new Board Directors. Mr. Woodard shared that for school districts capacity equates to contingency, i.e. for expenses that are incurred unexpectedly.

Director Larson commented on the Athletic stipends. Were these not budgeted? Mr. Woodard shared that the stipends were not fully budgeted. Director Simpson asked how do we prevent this from happening again. Mr. Woodard shared that last year, this was not included in the budget process. This will be part of the budget process this year. The payroll system that we currently, have through the state is very clunky. This is not unique to Tukwila as all districts have this system. The only way to prevent this from continuing to happen is the diligence of the CFO and HR.

10. Presentations

There were no presentations.

11. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Fieldtrip - WIAA 2024 Cheerleading Championships

Director Larson made a motion to approve Fieldtrip - WIAA 2024 Cheerleading Championships.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Out of State Travel - ASCA

Director Larson made a motion to approve Out of State Travel - ASCA.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Out of State Travel - CABE Conference

Director Larson made a motion to approve Out of State Travel - CABE Conference.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 941 - Accepting the Final Building Commissioning Report for Foster High School Modernization Project

Director Larson made a motion to approve Resolution No. 941 - Accepting the Final Building Commission Report for Foster High School Modernization Project.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Resolution No. 942 - Certifying the Foster High School Modernization Additions Project as Complete

Director Larson made a motion to approve Resolution No. 942 - Certifying the Foster High School Modernization Additions Project as Complete.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

G. Approval of Resolution No. 943 - Declaration of Emergency

Director Larson made a motion to approve Resolution No. 943 - Declaration of Emergency.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

12. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

13. Executive Session

There were no items for Executive Session.

14. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:01 p.m.

January 9, 2024

Recording

Agenda

Tuesday, January 9, 2024

Board Work Session - Virtual via Zoom and In Person (3:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Open
District 3:Charley Simpson
District 4: Rev. Terrence Proctor
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Comment

A. Public Comment Protocol

3. Presentations

A. Equity and Empathy

B. Highly Capable Program

C. Policy No. 3241 - Discipline Data

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the work session to order at 3:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Simpson

Board Directors Absent:

Director Proctor

Student Representatives Present:

Sr. Rep Dennis Nguyen

Jr. Rep Alex Brewster

Student Representatives Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Jeff Baker

Scott Whitbeck

Naomi Byrdo

Ian Sample

Aaron Draganov

Andra Maughn

Allison Deno

Pam Bila

Victoria Veth

Greg Woodard

Hailey Guerrero

2. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

3. Presentations

A. Equity and Empathy

Dr. Pedroza kicked off the presentation with a quick review of the Equity and Empathy strategic plan goals.

Goal: Staff will know students by name, strength, culture, and need, which will ultimately contribute to a sense of belonging.

Percentage of positive scores on EES - EES (EDUCATIONAL EFFECTIVENESS SURVEY) STUDENT BELONGING AND IDENTITY) - For 2023 - 24, our goal is to improve from 67% in Spring 2023 to 72% in Spring 2024

Mr. Baker shared the Educational Effectiveness Survey (ESS) will be given to students in grades 4 - 12 in April 2024. Director Simpson commented he would like to see a copy of the survey. In addition, can the final data be disaggregated by grade level and ethnicity? Mr. Baker confirmed that the data would show grade level and ethnicity.

Director Simpson asked how teachers know they are reaching their goals on student belonging. Mr. Baker shared this would be done through feedback from the building administrator, via formal and informal observations. Additionally, strategies are shared and practiced with all building staff.

President Hoover shared that they are looking for evidence of how students feel about their belonging. Currently, we have PreK - 3rd grade and we currently do not measure their feelings on belonging. They asked that K-3 grades be included in the survey. They requested they would like to see a couple of questions that could be included as a reference point They also asked if we have a shared definition of culture. Dr. Pedroza shared that we are working on shared definitions in several areas, including culture.

Goal: Students will have access to high-quality classes that will expose them to a variety of potential careers.

Participation in AP, Honors, and Highly Capable classes and Future Educator Program ALIGNED REPRESENTATION IN AP, HONORS, HIGHLY CAPABLE CLASSES AND FUTURE EDUCATOR PROGRAM

We will align the representation of students receiving Special Education (SE) services with Individualized Education Plans (IEPs), multilingual learners (MLs), and those experiencing homelessness in Advanced Placement (AP), Honors, Highly Capable (High Cap) services, and the Future Educator Program (FEP) to align with the representation of these students within Tukwila Schools. In 2023- 2024 a baseline will be established along with benchmarks for future growth.

President Hoover requested data on how many students have participated in the Future Educator Program and have gone on to teaching. This is the first year of the program. We will be able to provide a report for the 24-25.

Director Simpson asked how are we ensuring access? Dr. Deno shared that we are participants in WASA's Inclusionary Practice Program. We as a system need to shift from exclusionary practices to more of Universal Learning experiences so all students can access content/instruction. Access points will look different for a variety of reasons. If we rely only on intervention, we won't get to where we have more representation in a variety of programs.

President Hoover asked if we have data on students who qualify for Highly Capable and choose not to participate. Dr. Deno shared that once a student qualifies, they are in the Honors/AP classes unless a parent or student chooses to opt-out.

President Hoover commented that if we are trying to get everyone in, what does that mean for core instruction? We want students to perform at their best, which doesn't necessarily mean AP classes. Are we creating the pathways to be accessible? We don't want to glorify that AP is the only pathway. Dr. Pedroza shared that a lot of students think they can't when they really can. We want to offer a variety of options. We need to define rigor in our classrooms. How do we define it? What does that look like? Director Larson commented on how can we design classrooms in inclusive ways.

At Foster HS, 150 students low-income/MLL students will be receiving City of Tukwila provided laptops to better be able to do learning activities at home. An example is for students to be able to work on their High School and Beyond Plans, and completing Free Application for Federal Student Aid (FAFSA). Director Larson commented that he hopes the data shows that this is working out the way it is intended to and the growth measures are realistic.

Goal: Staff will actively work towards transforming TSD into an anti-racist organization.

One hundred percent (100%) of staff participate in equity and anti-racist professional learning (including the Anti-Racist Summit) for 2023 - 2024.

By the Spring of 2024, there will be an updated policy and procedures for Board approval.

The District will review the priorities and plan staffing levels and budget to support the work internally over the next three (3) years. Monthly team meetings will be held to unpack what does it mean to be an anti-racist organization. The summit will be held annually with mandatory attendance for all staff.

President Hoover commented on budget sustainability to support the future of this work. Dr. Pedroza shared that she has met with the University of Washington regarding a grant that could move this work to Tukwila. We don't know what this looks like yet about budget sustainability to support the future of this work, specifically around the organization of systemic changes for equity work.

Goal: Multilingual students will acquire additional skills to be successful in mainstream classes.

WIDA scores PERCENTAGE OF STUDENTS EXITING MLL PROGRAM

100% of MLL students who qualify for English Language Development services will meet the criteria set forth on the Washington State English language proficiency assessment within 5 years of their initial qualification.

Based on the 2023 WIDA assessment, 50% of students who exited had been receiving services for 5 or fewer years. We will continue professional development for teachers about incorporating language and content in general education instruction and reviewing literacy instruction practices for multilingual learners with the district MTSS team.

Fiscal impacts

Reflects expenditures that Tukwila is already receiving from grants including Title I (etc etc), not any added expenses.
Tech Levy: CEE Surveys $ 24,999.31 (3 Year Contract)
State Transitional Bilingual Instructional Program (TBIP): $1.5M
Title IIA (federal funds for professional development): $245,732
Title IIIA (federal funds to support language development): $319,178

What is at risk?

All outside contracts paid with ESSER funds will sunset in August 2024. Examples are BELONG Partners and Puget Sound Educational Service District anti-racism professional development.

B. Highly Capable Program

Dr. Deno shared a presentation on the Highly Capable Program.

Highly Capable Review Team has:

To Date:

Revised identification procedures
Surveyed staff about the Highly Capable Program

In Process:

Developing Highly Capable professional learning based on survey results
Developing protocols for school-based identification teams to utilize in the spring

Next Steps:

Identify recommendations for modifications to the Cluster Grouping Model at the Elementary Level

Highly Capable Identification Procedures

Annual Cognitive & Academic Assessment of all K-4 Students
Use of Local Norms
School Based Teams Review Multiple Data Points for Identification

Currently, data shows that the trends are slightly up but remain relatively constant. We have made changes in the program, i.e. screening all students, changes in assessment, etc. However, we haven't seen the changes we hoped to see with the disparities despite the changes that were made. We need to review and look at adding additional changes to our process.

C. Policy No. 3241 - Discipline Data

The Board moved this presentation to the January 23, 2024 Board meeting.

4. Adjourn

A. Adjourn

President Hoover adjourned the meeting at 4:57 p.m.

December 12, 2023

Recording

Agenda

Tuesday, December 12, 2023

Regular Board Meeting- via Zoom and In Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Charley Simpson
District 4: Edna Morris (Rev. Terrence Proctor)
District 5: Dave Larson
Student Representatives: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Larson

E. Land Recognition - Director Larson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the December 12, 2023 Regular Board Meeting

3. Oath of Office

A. Oath of Office - T. Proctor

4. Public Comment

A. Public Comment Protocol

5. Reports

A. Student Representatives Report

B. Superintendent Report

C. Directors' Reports

6. Consent Agenda

A. Approval of Minutes from the November 28, 2023 Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

7. Board Discussion

A. Proposed Letter to Legislators

8. Questions Only - Presentations

A. Grants Update - Quarterly

B. School Safety Report

C. Accreditation Update

D. Alignment and Design of Instruction

E. Safety and Inclusion Taskforce - Report

9. Presentations

A. Deferred Maintenance - McKinstry Presentation

B. SRO Presentation

10. Action Items

A. Annual Organization of the Board

B. Approval of Policy No. 2421 - Promotion Retention

C. Approval of Human Resources Staffing Report

D. Approval of Resolution No. 940 - Interfund Loan

E. Approval of Surplus of Vehicle

F. Approval of Levy Pro/Con Committee Members

11. Public Comment

A. Public Comment Protocol

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 5:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Simpson

Director Morris

Director Larson

Board Directors Absent:

None

Student Representatives Present:

Alex Brewster

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Andra Maughan

Aaron Draganov

Allison Deno

Liliana Cardenas

Jeff Baker

Scott Whitbeck

Monica Schell

Greg Woodard

Huni Nur

Joe Camacho

Robin Allsopp

Marcus iPhone

Maricel Haessig

Monica S. Vavilala

Susan Seabrooks

Dr. Tenesha Fremstad

Angela Meyer

Brett Christopher

Courtney Martinez

Danielle Eastman

Patrick Murphy

Stacy Hoover

D. Welcome Message - Director Larson

Director Larson shared the Community Agreements.

E. Land Recognition - Director Larson

Director Larson conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the December 12, 2023 Regular Board Meeting

Director Morris made a motion to approve the Agenda for the December 12, 2023 Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Oath of Office

A. Oath of Office - T. Proctor

President Hoover conducted the Oath of Office for Rev. Terrence Proctor

President Hoover called a 10-minute recess at 5:38 p.m. to honor the exiting Board Directors.

President Hoover called the meeting back to order at 5:48 p.m.

4. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

Robin Allsopp - Tukwila Elementary - Ms. Allsopp thanked Directors Bolerjack and Morris for all they have done for the school Board, our community, students, families, and staff. We appreciate you very much. To Board Directors Proctor and Simpson, welcome aboard. I know that you are going to do great things. I look forward to the direction we are heading.

5. Reports

A. Student Representatives

Jr. Student Rep. Brewster shared concerns from students regarding recent incidents and lockdowns. Students shared concerns regarding safety at our schools. Some of the questions asked from students and parents were:

Is school a really safe place for them?
How does the sytem works around how people get out of the buildings?

B. Superintendent Report

We are getting ready for winter break, as a reminder this Friday is an early release day. Please note that the district building is open next week until Thursday, December 21st. The district building will open after January 2nd, the first day back at school. For parents and community, I want to thank you for reaching out if there are questions and concerns. Please communicate with your principal first for any school-related issues and if you need follow-up or if something is unresolved, please contact Scott Whitbeck for elementary schools or myself for the middle or high school. We want a resolution to your concern and want to ensure the principals are part of the solution to support families and students. Congratulations to our own Jorge Torres, Foster High School Counselor who has been named Washington State Counselor of the Year and will heading to compete for the American School Counselor Association national counselor of the year! We are so excited for this honor! I want to offer my condolences to the family and staff of one of our middle school students who recently passed away from medical complications. Once we receive information from the family, we will communicate how we can support them. Families – we sent out the monthly newsletter with dates and information. Please let us know if you are not getting it, we also are posting them on the district website.

Race & Equity Update:

We held today our racial equity training we discussed how we continue to hold up inequities in our system. A topic we discussed was in disciplinary practices and how we can continue to prioritize relationships and how we continue to hold ourselves accountable to disrupting bias in disciplinary practices.

Health Update:

There has been an increase in cases of stomach illness in Tukwila Elementary, but attendance has been improving since last week. there has been one confirmed case of varicella at Foster. Public Health has been notified about both and we are continuing to monitor. Today the district received news that Stepping Stone Pediatrics needs to postpone the vaccine clinic that is scheduled to take place at Cascade View on Wednesday, December 13th. We will share the rescheduled clinic date as soon as it is determined. We apologize for any inconvenience this may cause.

C. Directors Reports

Director Larson reported on attending the Foster Theater Group Winter event titled Ghost in the Machine. It was a great play and very timely. It is about an intelligent life living inside of your phones. It was done very well and each student was able to show their acting skills. He shared that he would like to see more advertising, in particular for the senior housing (SHAG) which is approximately one (1) block away. Additionally, some updates to the stage, lights, seating, etc. in the PAC, would improve the quality of performances. We could look at getting grants, and other sources of funding. Director Larson shared that the City of Tukwila's project is to provide Wi-Fi access to our students at home. He commented that he would love to hear from our staff about the aspect of this project. He shared he spoke with the vendor and they're going to be distributing 1200 Chromebooks to the students. How are they going to go about deciding which students receive the laptops, and will they be distributed equitably? He shared that his understanding is that there will just be one application on the platform - Google Classrooms. How was that decision arrived at? He would love to hear feedback from students about how helpful they would consider this to be. Director Larson shared that he has asked previously for a briefing on this project and it implementation. He again requested a briefing on this project. Director Larson shared that it has been a while since we have had a joint meeting with Tukwila City Council. This would be a good time to have one as there are new council members and a new mayor. Director Larson requested that a joint meeting be scheduled soon. Director Larson commented on the HR Staff report. He noticed that the CV STEM Lab Teacher resigned. He shared that this is a huge loss for the district and asked what the next steps were to replace this position at a districtwide level as opposed to a building level. This is a specialized position and it is a hope that students at Cascade View can get an equally high-quality experience with the Creative Learning Labs as all of the other students receive. Director Larson shared that he attended a WERA Convention. They primarily focus on education data. there was a really good discussion on Artificial Intelligence which all districts are having to figure out how to incorporate into the district. There are a variety of ways to do that. Some districts have banned the use of AI tools. The discussion focused on how to embrace the tools and use them in a way that's helpful for students. One creative solution mentioned was to have students show their work on how they interacted with the tools.

President Hoover shared they have been in contact with staff at PSESD regarding professional development opportunities for the Board in the new year. This is a great opportunity for us as a new Board together to really align ourselves in that work. they reported that safety has been on their mind a lot. The Safety and Inclusion task force has just wrapped up for the year and we will hear a little bit. Additionally, we had a great meeting with U.W. regarding SROs on campus. There will be more information presented later in this meeting.

Director Simpson - No report

Director Proctor - No report.

6. Consent Agenda

A. Approval of Minutes from the November 28, 2023 Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and SIMPSON))

Director Larson made a motion to approve the Consent Agenda.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. Proposed Letter to Legislators

Director Larson shared a letter with the Board that he would like to submit to our 11th District Legislators. Currently, the district is not in good financial standing. There are several reasons for this, but the biggest one is that there is an inequity in funding, it is not based on student needs. The state is funding the entire system on needs-based funding. We want to make the legislators representing our district aware of the funding needs before their session begins. This letter addresses the financial needs of our districts and requests specific areas in need of full funding, i.e. substitutes, insurance, etc. Other districts are also submitting letters like this to their local legislators. Director Larson asked if any directors had any changes. If not, at the end of the meeting, if they want to sign it, please do and he will mail it.

8. Questions Only - Presentations

A. Grants Update - Quarterly

Director Larson commented on the Outdoor Education Camp program. This is a 5th-grade camp program that we have had for many years. The legislature has recognized the importance of this and therefore has made partial funding available. Are there any grants available to fully fund this program? What is the plan for this program?

Dr. Pedroza shared that she has met with several teachers to gauge their interest. There were a few who were interested and several that were still a little hesitant. Additionally, she shared that she had a meeting with the Grant Director at OSPI, but it had to be rescheduled due to illness. The meeting has been rescheduled for the second week in January.

President Hoover asked about looking into grants for safety, social emotional, etc. Dr. Pedroza shared that we have applied for all eligible grants.

B. School Safety Report

Director Larson commented that there is some confusion about lockdowns, i.e. modified and total lockdowns and what exactly are the procedures. Are the procedures clear? Mr. Whitbeck, Chief Academic Officer, shared that the buildings have done a lot of work to put together the plans as best as they can covering the required elements. The feedback received is very helpful. The next steps would be to talk with our principals to find out what they are hearing from their staff about what is still uncertain so that the procedure/process for each lockdown is clear and concise.

Director Simpson shared that we need to be more proactive as a district. We need to get to this point quickly. We have already had four (4) lockdowns. How do we increase our staff awareness and get this information out so that we are prepared for any future incidents? Mr. Whitbeck shared that the Safety Committee meets bi-monthly to discuss any safety concerns, review the lockdown drills, refine the protocols and communicate to staff. Director Simpson shared that he would like to attend the next safety meeting. Director Proctor shared the same sentiments as Director Simpson. He commented that we need clarity because if leaders and staff are uncomfortable and unsure of the procedures, we will not be prepared for any future incidents. Director Simpson shared a suggestion of using a 1/2 day without students and running drills with teachers/staff and getting feedback from staff regarding those drills. Director Proctor asked what is the timeline. Staff need to provide input and practice the drills. Director Simpson asked if we had officers on campus. Dr. Pedroza shared that we have two (2) security officers at Foster High School and one (1) at Showalter Middle School. There have been requests for additional security and there is also a request for SROs. This is all part of the system that we have to do and we're looking at the budget and deciding what actually should be our priority when we are making decisions around safety.

President Hoover asked what is the feedback from staff after the incidents. How are staff feeling about the response that took place? Mr. Whitbeck shared that a debrief is needed.

Jr. Rep Brewster commented that students need to understand the different procedures and terminology. We need to have a universal curriculum for K-12. This would significantly decrease confusion and increase awareness.

C. Accreditation Update

President Hoover commented on the accreditation process. They shared that previously the district was working towards getting all of the schools accredited, which required a lot of staff time, and cost the district approximately $11,000. Where are we in the process? How much additional money was needed to complete this process? Mr. Whitbeck shared that the cost to the district would be approximately $11,000 - $13,000 per each step of the accreditation process. He also shared that the state does not require accreditation. If we are requested to continue this process, we would need to request proposals, find the funding in our budget, and require staff to spend hours of time to provide information during this process, which is lengthy.

Director Larson shared that we did start this last year, and it wasn't required. After a lot of searching through records, it was revealed that Foster High School was accredited. Is this a process that is obsolete? How does this affect students if we don't pursue accreditation? Are there any colleges that look at student transcripts and say this is from an unaccredited high school therefore we are going to downgrade. Does that happen?

Dr. Pedroza shared that the process we went through last year was a pre-approval process. After that, we would have gone through the accreditation process which would of more than doubled the number of costs to the district at approximately $30,000. This does not include any of the time of labor and additional resources needed. We align all of our courses and all of our credits for our students for a diploma to the state. Our diploma in itself is a guarantee that these are all state-approved accredited courses and that is acceptable to any university in the nation. The accreditation process, for a long time, was something that a lot of districts did. Several districts are no longer participating in the accreditation process due to the cost, staff time, and the lengthy procedure.

Director Larson shared that originally the plan to accreditate the whole district would be a benefit as it would lead to higher-quality school improvement plans. Will we be using a school improvement plan framework? Dr. Pedroza shared that we currently have four (4) schools that are already part of the state's school improvement plan process. This is required through all of the assessments and all of the scores. We have asked our high school, which is the only school at different levels to use the same framework. They have just created their school improvement plan in alignment with the other plan. We now have one template for all of the school improvement plans. We have an OSPI coach who is working with all of the principals on school improvement planning. They meet regularly aligning all of the work, and we are meeting with all of the schools to align the school improvement plans with our strategic plan.

D. Alignment and Design of Instruction

Director Larson commented that we need to keep in mind that the state has an approved plan of curriculum for science, math, and English and we need to make sure that we are meeting those requirements. We also need to take a holistic approach so we can engage all of our students.

E. Safety and Inclusion Taskforce - Report

President Hoover shared a high-level overview. This task force was initiated by the Board as a way to look at a response to Title IX and gender-based sexual violence prevention. The members of the task force have been meeting since 2022. The task force was asked to provide recommendations.

Director Simpson commented that the coordinator position should be it own position and not combined with another position. Is the task force recommending that this should be its own position? Monica Schell shared that a person coming into the coordinator position should have experience and expertise on Title IX sexual assault prevention, etc. and there should be more investment in Title IX as an entity. President Hoover shared that having a dedicated Title IX Coordinator would be ideal. As the District does not currently have that position, there are several things that we can address at no cost to the District such as:

dedicated Title IX email address
updating the policy and procedures
online reporting form
free training through OSPI

Director Simpson commented that the current director needs to complete the free professional development training offered through OSPI.

9. Presentations

A. Deferred Maintenance - McKinstry Presentation

Greg Woodard, Chief Financial Officer, presented on Deferred Maintenance. Highlights included:

Current Situation

The Tukwila School District currently has deferred maintenance of $19M. This figure includes items required by HB 1257 (Commercial Clean Buildings Performance Standard) and excludes the acquisition and installation costs for electric buses and charging stations.

HB 1257 compliance is currently estimated at $6M
Washington State House Bill 1257 requires all buildings in the State of WA to meet certain energy benchmarks starting in 2027 for Foster and in 2028 for Tukwila, Thorndyke and Showalter. We expect that Cascade View due to its makeup of a lot of small buildings may be required to comply by 2029 and the District can apply for an exemption for Cascade View if the School District commits to building a new grade school to replace Cascade View.
Compliance includes upgrading HVAC units, and adding solar systems and energy management systems. The HVAC upgrade cost shown in this presentation will accommodate MERV 11 filters. An upgrade to MERV 13 filters would be more money, but the additional cost is not currently known.
Data collection needs to start one year prior to the deadline. Construction needs to be completed before data is collected. Non-compliance by the target dates will incur penalties.
The district is applying for grants to acquire 15 electric buses and charging stations. Costs related to the electrical system and underground wiring installation are unknown at this time.

Director Larson shared that he was very concerned about high-quality air in our buildings. The CDC recommends that our air filtration system should be at MERV 13 filter. The recommendations from the CDC are related particularly to the various air-borne diseases, i.e. COVID, flu, etc. Previously, a report was provided that stated we were at MERV 11 filters, however, in the current presentation, it states that we are at MERV 8. Mr. Woodard shared that a decision was made to go back to MERV 8 filters after COVID ended. The systems were originally designed closer to the MERV 8 level. The systems are stressed when we use MERV 11 filters.

Director Larson asked how are we measuring the quality of the air in our buildings. How are we measuring the amount of aerosols, etc.? He shared several ways the district could measure air quality:

Air exchange rates - five (5) exchanges per hour are the recommendation.
Merv filters - level 13 filters
Carbon Dioxide rates
Fine particles PM2.5 - smoke, etc.

Primary Funding Sources - Includes each funding source and what it will be used for within the District.

2023-2024 Priorities - Includes location, i.e. building, project, and estimated costs. The priorities are categorized by:

Safety
Legal and regulatory
Operational Necessity
Financial payback

HB 1257 Compliance Project - Includes location, project, and estimated costs. Total costs approximately $6 million.

Director Simpson asked what is the plan that would help us get back on track with our budget. Director Larson shared that 85% of our budget is for staff and salaries, therefore the only way to get our budget back on track would be to have fewer people. Director Simpson commented that if we are asking for more money, where is the money coming from to pay back the loan?

Dr. Pedroza shared the following information:

Letters to staff and community sent regarding the current budget - Chief Woodard will send to the Board.
February Work Session is focused on the budget and updating everyone on where we are currently and what we are working on for the next steps.
We have instituted control measures/control points, which are shared weekly with staff, i.e. no food purchases unless grant funded, pre-approval of extra time, etc.
Review of staffing costs
Enrollment review
Attending staff meetings to address any questions/concerns regarding the budget
Meeting with Union partners

The Board requested the scheduled budget review at the February Work Session be moved to January. The budget review will be part of the Board Retreat scheduled for January 20th.

B. SRO Presentation

President Hoover provided a brief high-level history overview regarding School Resource Officers (SROs) in the Tukwila School District. Susan Seabrook, Research Coordinator presented to the Board of Directors. The presentation (attached) highlighted work done with the SRO project presented by Dr. Keith Hullenaar, UW, and the current directions of this work presented by Dr. Sharon Laing, UW. Also in attendance are Monica S. Vavilala, UW, and Dr. Sahara Camhal, UW Tacoma.

The goal: To develop culturally competent solutions to school safety and policing that promote safe and equitable learning environments for students of all races and ethnicities in Tukwila.

Highlights included:

Listening Sessions - FHS and SMS students, parents, teachers, principals, local community members, police officers, family liaisons, and district administrators
Most participants surveyed wanted to continue with the SRO program
Most participants wanted to keep the program as in, while a smaller group wanted the program with changes incorporated.
Reform of program - school safety, greater community engagement in SRO program, safe and equitable for all students.
MOU revisions - build relationships and trust, promote racial/ethnic equity, and increase school safety.
Holistic approach
Policy changes
Model evolution
Safety and well-being - physical, mental, spiritual
Populations - students, staff, and others defined by TSD, modifiable school-related factors and priorities
Feasibility, implementation, and sustainability of the program

Director Proctor shared that he has been working with FHS students for a while along with some holistic agencies. Optimistically, he believes we are in a good space where even police departments are recognizing that they not only have work to do but have begun changing how they show up. SRO officers are police officers. For them to serve as SRO officers, they first have to volunteer for the SRO position and be trained to do this which is different than police training. When we start having these conversations, we are now talking about intentionality. If I am an officer, how do I show up effectively? This is an opportunity and at the same time, we cannot discount the historical impact of generations. We also cannot be so callous that we don't show up to bridge that gap. We can make some adjustments, and develop relational trust and accountability to move forward.

President Hoover commented on the possibility of having the UW team join us at our Board retreat to have a conversation on priorities. The next steps given from the previous meeting were to identify who are the key players or other people that need to be present and involved in the conversation and identify priorities.

10. Action Items

A. Annual Organization of the Board

President Hoover called for nomination for President.

Director Larson nominated President Hoover for President.

Director Simpson seconded the nomination.

Director Hoover accepted the nomination.

Board Directors in Favor:

Director Simpson

Director Larson

Director Proctor

Director Hoover

Board Directors Opposed:

None

President Hoover called for nominations for Vice President.

Director Proctor nominated Director Simpson for Vice President.

Director Larson seconded the nomination.

Director Simpson accepted the nomination.

Board Directors in Favor:

Director Simpson

Director Larson

Director Proctor

Director Hoover

Board Directors Opposed:

None

B. Approval of Policy No. 2421 - Promotion Retention

Director Larson made a motion to approve Policy No. 2421 - Promotion Retention.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Resolution No. 940 - Interfund Loan

Director Larson made a motion to approve Resolution No. 940 - Interfund Loan

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

The Board of Directors requested the following items:

Plan of Staff RIF Tracking
Board Work Session - In-depth Budget Review February 2024
Clear plan/path for financial future

E. Approval of Surplus of Vehicle

Director Larson made a motion to approve Surplus of Vehicle.

Director Proctor seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Levy Pro/Con Committee Members

Director Larson made a motion to approve Levy Pro/Con Committee Members.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Simpson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 9:30 p.m.

November 28, 2023

Recording

Agenda

Tuesday, November 28, 2023

Regular Board Meeting- via Zoom and In Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Charley Simpson
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Morris

E. Land Recognition - Director Morris

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the November 28, 2023 Regular Board Meeting

3. Oath of Office

A. Oath of Office - C. Simpson

4. Public Comment

A. Public Comment Protocol

5. Reports

A. Student Representatives Report

B. Superintendent Report

C. Directors' Reports

6. Consent Agenda

A. Approval of Minutes from the November 14, 2023 Board Work Session

B. Approval of Minutes from the November 9, 2023 Special Board Meeting

C. Approval of Minutes from the November 3, 2023 Special Board Meeting

D. Approval of Minutes from the October 24, 2023 Board Meeting

E. Approval of Minutes from the October 20, 2023 Special Board Meeting

F. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

7. Board Discussion

A. Social Media Litigation

8. Questions Only - Presentations

A. Enrollment Report - November 2023

B. Monthly Budget Status Report - August, September, October 2023

C. New Teacher Academy - Best Mentor Grant

D. Highly Capable Program

E. Gifted and Advanced Coursework

F. Social / Emotional / Mental Health - Students

G. Graduation Rates - June 2023

H. SAT

I. Healthy Youth Survey

J. Policy No. 2421 - Promotion Retention - For Review

9. Presentations

10. Action Items

A. Approval of Resolution No. 938 - Renewal of Educational Programs and Operations Levy

B. Approval of Resolution No. 939 - Renewal of Technology and Capital Project Levy

C. Approval of Resolution No. 940 - Interfund Loan

D. Approval of Human Resources Staffing Report

11. Public Comment

A. Public Comment Protocol

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Vice President Larson called the meeting to order at 6:02 p.m.

B. Roll Call

Vice President Larson called Roll Call.

Board Directors Present:

Director Larson

Director Morris

Director Bolerjack

Director Simpson

President Hoover

Board Directors Absent:

None

Student Representatives Present:

Alex Brewster

Student Representatives Absent:

Dennis Nguyen

C. Welcome Guests

Vice President Larson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Duane Meyer

Scott Whitbeck

Greg Woodard

Aaron Draganov

Andra Maughan

Angela Meyer

Jeff Baker

Jose Barreras

Ian Sample

Dr. Fremstad

Robin Allsop

Silvia Dicus Mora

Hani Nur

Courtney Martinez

D. Welcome Message - Director Morris

Director Morris shared the Community Agreements.

E. Land Recognition - Director Morris

Director Morris conducted the Land Recognition.

F. Flag Salute

Vice President Larson led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the November 28, 2023 Regular Board Meeting

Director Bolerjack made a motion to approve the Agenda for the November 28, 2023 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Oath of Office

A. Oath of Office - C. Simpson

Director Morris conducted the Oath of Office for Charley Simpson, Board Director, District No. 3.

4. Public Comment

A. Public Comment Protocol

Vice President Larson called for Public Comment

Angela Meyer - I am the office manager at Cascade View Elementary. I am angry, frustrated, and tired of the lack of leadership in the central office. I would first like to address some comments made by a Director at the November 14th board work session. She said that she's had a kindergartener expelled twice. I would like to set the record straight. We have not expelled a kindergartener. To provide context, a director has been contacted about various matters because they have listed themself as the emergency contact. lt's a shame that the Director's comments made it look like we suspend students just to suspend them. On the contrary, we at Cascade View believe in reteaching, redirecting, deescalating, and implementing restorative practices to support all of our students to provide an engaging, safe, and supportive learning environment. We have directors and executive directors that don't know or care to understand how their programs work. They haven't visited their programs at length to find out how things work, talked to staff to find out how things are going and worse, don't care to listen to staff that have years of experience. This isn't about doing things the Tukwila way, but instead, finding out what is working and what isn't through the eyes of the people who are in those programs day in and day out. It's hard to learn how a program runs from the comfort of the district office. We should not have to beg for communication, but yet that's where we are. I keep hearing the word team being used quite frequently by district leadership. Being a small district, we don't have the luxury of having 11 deputy directors and those personnel under those directors. Our directors and executive directors ARE the team. I am not sure if they don't understand this or if they just don't care, but their lack of leadership and being present is not only exhausting but inexcusable. As an example, we are currently trying to support a student that has very high needs. The department director has been emailed by multiple staff regarding incidents with this student. We have asked for help, for someone from administration to please come over and observe the student and give our staff some support. Have we seen anyone from the district? No. Instead, we are told that they are unavailable, in attendance at other meetings, and better yet to not include them in the emails. What are we supposed to do when we can't get help at all from district leadership? An email from a district admin was sent to all staff and families last week and in that email it stated the following: ''Ensuring the safety and well-being of our students, families, and staff remains paramount to us. In recent events, we have encountered challenges, and I am proud of how our district administration promptly responded to address these issues." Really? Dr. Fremstad has repeatedly asked for help with traffic at CV, but have we received any? No. Does someone need to get seriously injured for a response from district leadership? Dr. Fremstad has been steadily advocating for staff and students but it seems her communication has fallen on deaf ears. So l'm curious as to what challenges district administration have promptly responded to because at CV. we haven't seen it. It feels as if we are in a rudderless ship, just navigating the best that we can and trying to keep the boat from sinking. People are tired of not being heard by district leadership. People are tired of not being supported by district leadership. People are tired of being talked at instead of talked to by district leadership. We have staff with a lot of experience that are going to leave if there aren't changes. Running a program based on bullying and intimidation doesn't work. What does work is actually listening to and responding to staff that are knowledgeable in how their programs run, what works, what doesn't and how everyone can work together to make this a district that sees student success increase every year. Finally, I want to address a comment made by a Director at the October 24, 2023 board meeting. In speaking about the continued board recruitment and "your commitment to ensuring we have a board that is representative of all our students, that includes our white students." I have been in this district for 7 years and in that time, the board has always represented our white students very well. You say that you are committed to anti-racist work but that comment speaks otherwise. According to our state report card, our district is 24.1 % Asian, 18.8% Black/African American; 35.5% Hispanic/Latino; 4.2% Native Hawaiian/Other Pacific Islander, 0.07% American Indian/Alaskan Native, and 10.6% White. I know that math has changed a lot since I've been in school, but I'm curious how a currently 100% White Board does not represent 10.6% of the white student population. I've heard of boy math and girl math so maybe this is board of directors math? It seems that the quiet part has been said out loud and I believe there needs to be accountability given to our community. How many visits have been canceled and not rescheduled? How many emails have not been responded to by district administration? Why the pushback, insensitive, and disrespectful tone in comments from district admin? Where is the respect and collegiality that is so prominently written in the TSO strategic plan of Equity & Empathy and Relationships? Where is the support for the front office and building administrators? The Board of Directors are cordially invited and welcomed to speak with the CV Front Office, Building Admin, and Staff.

Danielle Eastman- Tuk. El - Parent and involved in the PTA - Shared concerns regarding cell phone service and Wifi. I am unable to text or make phone calls. Recently there was police activity at a house next to the school during a student event. There was no communication as to what was going on. The safety of children, staff, and parents is nonexistent when there is no communication. This is a major problem. I don't feel comfortable volunteering due to the lack of safety. It makes it hard to invest energy, time and effort. I don't feel safe with my daughter being there because I won't know what is going on if I am not there. This is a major issue regarding the WIFI and lack of cell service. I look forward to hearing back from you regarding some solutions.

Brandon Eastman - Tuk. EL - Parent - Shared that it feels isolating when you are there and cannot talk to anybody else outside of the school. There has to be a solution to make the WIFI stronger. When connected to the guest WIFI, you still cannot text or make calls. One idea is to lease cell phone spots for cell phone towers to go up. Other municipalities have done this and have received a lot of revenue from it. This might also help to alleviate some of the budget issues happening at this time.

The Board requested Interim Superintendent Pedroza to follow up with the Eastmans.

5. Reports

A. Student Representatives Report

Jr. Student Rep. Brewster reported on the formation of the Student Advisory Board. Dr. Pedroza, myself, and Sr. Representative Nguyen initiated the creation of the committee for antiracist actions at the school district The committee will be comprised of a group of students from grades 5-12 who represent their fellow students and share their perspectives directly with Interim Superintendent Pedroza and school district leaders. The committee serves as a platform for students to voice their opinions, provide advice, and contribute to decision-making processes within the District.

B. Superintendent Report

Dr. Pedroza shared several updates.

I hope that you had a wonderful Thanksgiving break. I want to acknowledge that there are also stresses in our community and I want to personally thanks all of the community partners, staff and groups that put our families in our heart. This last month I had the privilege of visiting the Stillwater staff and board to hear about the good work they are doing with our family in supporting food instability. I also visited Riverside and met the wonderful volunteers who are doing good work in support of families and students. Finally, I want to thank Nordstrom’s for your partnership with Operation Warm at Thorndyke in providing winter coats for our students today. On another note, I attended the state’s directors' conference and participated in Director Larsen and Student Director Nguyen’s presentation in regards to equity in funding. It was a great moment for Tukwila School District.

Events Coming Up!

On Tuesday, December 5th – we will be celebrating our partnership with the City of Tukwila- LTE Network Ribbon Cutting
From December 7-9th – Foster High School has their Production: Ghosts in the Machine – tickets are available
Friday, December 8th is Foster High School Care Night
Saturday, December 9th Cascade View Elementary will host their Holiday Craft Market

All of these events will be in the district’s family monthly newsletter, staff weekly newsletter and of course on the website.

Race & Equity Update:

On November 13th we held our training for central office and school leaders with Dr. Rogers-Ard and discussed our focus on how we make our goals into accountable actions for our work. We are planning to extend this into work time in December and plan a joint meeting with school leaders and equity team leads in January.

Health Update:

Reported COVID numbers are low which may be due to lack of testing and reporting. There is an increase in non-COVID respiratory illness since September, but not too high and may be attributed to cold and flu season.
The district has received the stock Narcan in and is awaiting Epipen supplies.
Reminder to all families – there is a December Vaccine Clinic on Wednesday, December 13th at Cascade View

C. Directors Report

Director Morris reported on visiting Cascade View, which was interesting, and was able to work with a couple of students in one of the classrooms. She reported that she has been volunteering at Tukwila Elementary. She also reported that she visited Showalter Middle School.

President Hoover reported on attending the WSSDA conference. It was an amazing opportunity to network, learn, and discuss ways we can support district work. At the end of October, they had an opportunity to sit on a leadership panel as a representative of Tukwila for a potential Gates Grant opportunity. This was a really rewarding experience, and they were able to meet and network with folks from other districts. They are excited about the possibility of some cohesive work across our districts and what that could look like. The Safety and Inclusion task force that has been engaging in their work since last November is wrapping up. We should receive a report from them in the next few days. The Chair of the committee will be invited to attend our work session in December or January to present the report.

Director Bolerjack reported that she continues to work with students who live on the Riverton campus. The families have been through a lot of trauma, it's cold out and the holiday just passed. She reported on registering new students at Thorndyke Elementary. She shared that she will miss working with Cascade View as they have done such a good job of welcoming our kids into their school and am sure that Thorndyke will do that too. We are presenting some challenges with these students in that they are now being placed in different hotels in the area which makes a challenge for transportation. We will do whatever we need to do to make sure the kids get to school because our schools are the one stable thing they can count on in their lives and they so much look forward to being with their classmates and their teachers.

Director Larson shared an update on the legislative priorities we submitted and the ranking number per voting results (report attached). Director Larson shared our legislative priorities for the 2024 school year (report attached). The legislative session will start in January 2024. This is known as a short session (2 months). During this time, WSSDA will be hosting the Day on the Hill event on January 28th and 29th. We typically schedule meetings with our legislators to discuss our priorities so that they are aware of them. this year, it will be done a little differently. Meetings will be set up with E-Legislative committees that actually oversee education and funding. We can also set up meetings with our legislators. Student Representatives, as well as the Superintendent and any other staff interested are invited to attend. If you wish to attend, contact Director Larson. Director Larson reported on attending the WSSDA Annual Conference, where he, as well as Sr. Student Rep. Nguyen presented a session on the funding system and how it is inequitable and regressive. It was very well attended and we received a lot of positive feedback. The purpose of this was to get an increased awareness of this, and more of an alliance, which will help move this through the legislature. He also shared that he will be meeting with someone who's on the Editorial Board of the Seattle Times. He shared that he attended additional sessions at WSSDA, one of which was the PLC institute. It was on using iReady data to drive their academic outcomes. There were a variety of strategies discussed, but one that would be interesting for us to consider would be having Board visits to schools to see the different instructional strategies in action. This would not be for evaluation purposes, but for educational purposes for the Board so that we can actually see the different things going on in the schools.

6. Consent Agenda

A. Approval of Minutes from the November 14, 2023 Board Work Session

B. Approval of Minutes from the November 9, 2023 Special Board Meeting

C. Approval of Minutes from the November 3, 2023 Special Board Meeting

D. Approval of Minutes from the October 24, 2023 Board Meeting

E. Approval of Minutes from the October 20, 2023 Special Board Meeting

F. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

Director Morris made a motion to approve the Consent Agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. Social Media Litigation

President Hoover reported there was no new information at this time.

8. Questions Only - Presentations

A. Enrollment Report - November 2023

Director Larson commented that we did see some significant increases for Cascade View Elementary and Foster High School this month. The largest increase of students is at Foster High School which was an increase of 40 students. The net result was an increase of 70-80 students.

B. Monthly Budget Status Report - August, September, October 2023

Director Larson commented on the October Budget Status Report. On the October report, it showed that there was zero revenue coming in, which is not true as that is when the first half of the property taxes are due. Mr. Woodard shared that there was a timing issue and that we should of had about $2.7M in the general fund, which will be reported in the November Budget Status Report. Director Larson commented that since we have $2.7M in the general fund, that should bring the negative balance to -$1.3M instead of negative $4M. Mr. Woodard shared that was correct.

Director Larson commented that the proposal before the Board, is to borrow $4M from the capital projects fund, which has a current balance of $6M. This fund includes two things, primarily maintenance and technology. If we borrow money out of the capital projects fund, that is not going to be paid back for a year, are we just adding to our deferred maintenance list, and will we be able to fund our technology plan? Mr. Woodard shared that we will be able to take care of the technology plan, as that is a priority. The reason we have deferred maintenance is because it is something we can move down in the list. An update on deferred maintenance is scheduled for the December 12th Board Meeting. Director Larson commented that by borrowing this money, what maintenance items are we deferring? Director Larson requested a list of items being deferred.

C. New Teacher Academy - Best Mentor Grant

D. Highly Capable Program

Director Larson commented on the disproportionality. The data presented is current, but we need trends. He shared he would like a chart that shows trends over time, i.e. 5 or 6 years. Mr. Baker shared that the data presented shows the trends for three (3) years.

Dr. Pedroza shared that there will be a Highly Capable Presentation at the January 9th Work Session. There will be trend data for all elementary schools, along with secondary schools. along with Honors and AP data.

Director Bolerjack commented that we need to find a way to capture the race data, perhaps country origin, as well. We need to look at updating the registration forms.

E. Gifted and Advanced Coursework

F. Social / Emotional / Mental Health - Students

G. Graduation Rates - June 2023

Director Larson commented that the data shows that we have the same gaps that we have always had. In the last couple of years though, we have had an increase of students graduating.

H. SAT

I. Healthy Youth Survey

Director Larson shared that he is interested in receiving all of the questions at the district and building levels, not at the student level. He also shared that you are able to access data through the OPSI EDS portal. Mr. Baker shared that he would look into that and follow up.

J. Policy No. 2421 - Promotion Retention - For Review

9. Presentations

There were no presentations.

10. Action Items

A. Approval of Resolution No. 938 - Renewal of Educational Programs and Operations Levy

Director Bolerjack made a motion to approve Resolution No. 938 - Renewal of Educational Programs and Operations Levy.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Resolution No. 939 - Renewal of Technology and Capital Project Levy

Director Morris made a motion to approve Resolution No. 939 - Renewal of Technology and Capital Project Levy.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Resolution No. 940 - Interfund Loan

Director Bolerjack made a motion to approve Resolution No. 940 - Interfund Loan.

Director Morris seconded the motion.

The motion died on the floor.

Director Larson made a motion to table the approval of Resolution No. 940 - Interfund Loan to the December 12, 2023 Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson asked why are we borrowing from the Captial Project account as opposed to the Debt Service account? Mr. Woodard shared that he had asked the same question from PSESD. The response received was, technically it is possible, but it is filled with hoops and red tape that we want to avoid.

D. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment Protocol

Vice President Larson called for Public Comments.

There were no public comments.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Vice President Larson adjourned the meeting at 7:31 p.m.

November 14, 2023

Recording

Agenda

Tuesday, November 14, 2023

Board Work Session - Virtual via Zoom and In Person (3:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Charley Simpson
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Comment

A. Public Comment Protocol

3. Presentations

A. Special Education Update

B. Strategic Plan - Teaching and Learning Data Analysis

C. Procedure No. 1620 - Board - Superintendent Relationship -For Review

D. Race and Equity

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:01 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Morris

Director Simpson

Director Larson

Director Bolerjack

President Hoover

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Alex Brewster

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Jose Barreras

Scott Whitbeck

Allison Deno

Jeff Baker

Naomi Byrdo

Andra Maughan

Greg Woodard

Ellen Gengler

Sally Jerome

Terra Dupont

Carinne Woodfolk

Karen Korol

Lisa Ring

Dr. Fremstad

Aaron Draganov

2. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

3. Presentations

A. Special Education Update

Andra Maughan, Director of Special Education Services shared an overview of Special Education services.

Highlights included:

Race and Equity Toolkit - provides guidance, and is part of the procedure for district decisions, policies, etc.
Alignment with the Strategic Plan
IDEA - Individuals with Disabilities Education Act - ensures children with disabilities will receive a free, appropriate public education in their least restrictive environment
Students who qualify for special education services are general education students
Special Education is a service, not a place
LRC1 and LRC2 clarification
Special Education will be included in our inclusionary work with WASA
Eligibility is based on a comprehensive initial evaluation. All three (3) criteria must be met for services:

1. Disability or disabilities

2. Disability/disabilities adversely affect educational performance

3. Students' unique needs cannot be addressed through education in general education classes alone - with or without indivdual accommodations AND requires specially designed instruction.

IEP reviews - required annually, or an IEP team can call a review anytime.
Strengths - OSPI Determination Level 1 and continuing to meet requirements for the post-secondary success of our students.
Opportunities - Safety net funding, Equitable Access to Core, Special Education Operations Manual outlining processes, and Quality Systems

1. We have a disproportionate and overrepresentation of students who are identified as eligible in the category of specific learning disability

2. Required to have an action plan, review of policies and structures we have in place, care team process, and MLL partnership to ensure we are not overidentifying students who are Hispanic / Latino

Inclusionary Practices - WASA project involvement, belonging for students
Actions - Aligned to Strategic Plan

1. Publish a Practice Guide

2. Recapture Safety Net Dollars previously not reimbursed

3. Review and reduce agency contracts

4. Develop a disproportionality action plan

5. Increase inclusionary practices

Director Larson shared that we can invite Legislative Representatives to our schools which would help with advocacy for additional funding.

B. Strategic Plan - Teaching and Learning Data Analysis

Scott Whitbeck, Chief Academic Officer, shared a high-level analysis of assessment data. (Presentation attached)

Highlights included:

Smarter Balanced Assessment - Strengths and Challenges reviewed - large gap in science -
i-Ready Fall Diagnostic - Strengths and Challenges reviewed
WIDA Assessment - Strengths and Challenges reviewed

Opportunities:

Professional Development
Collaboration for inclusive classrooms
Curriculum Pilots
Learning Labs
Development of scope and sequence for ELA
Shift to focus on inclusionary Tier I instruction in the general education classroom

Threats

Student and Staff absences
Budget for Curriculum Adoption and materials
Current intervention design is not resulting in long-term success and student achievement

Next Steps:

K-8 learning Labs to support Multilingual Learners in Math
Profession Learning to support Multilingual Learners at Foster High School
Development of updated scope and sequence in Literacy at K-5 level
Development of district-wide MTSS understanding and implementation
i-Ready goal setting for individual students - based on tier typical or stretch growth targets
Math pilot to identify appropriate materials
Ellevation Platform pilot to support ongoing data analysis and planning for multilingual learners
Staff voice in the form of review teams to make recommendations for updates or changes to Credit Recovery, Early Learning, and Highly Capable programming
Grant funding to support continued planning and implementation of heritage language and dual language programming
Grant funding to reimburse staff for receiving ELL or Bilingual Endorsements
ESSER funding to support school and teacher identified short-term projects
Principal leadership support through Anti-Racist professional learning and coaching

Director Larson requested an analysis of summer school. The initial analysis showed that there was less learning loss. We need to see data that shows that there are signficant improvements for students, specifically students that are two (2) grade levels behind, in reading, math, etc.

C. Procedure No. 1620 - Board - Superintendent Relationship - For Review

The Board reviewed the procedure. There were no additional changes requested.

D. Race and Equity

President Hoover shared that at the Board's last professional development opportunity with PSESD, the Board was charged with thinking about our Board response to criticism, pushback, etc. regarding our stance on a curriculum that we are teaching specifically around race, gender, and those types of topics. Pushback and criticism will come, even if it hasn't yet. We, as a Board, need to be firm, concise, and together on what our messaging is and why. We are planning on spending some time on this. At this time, the task of all Board members is to start thinking about and drafting what your personal might be and then we can come together to collectively create a Board response that aligns with each of our individual values, as well as our District priorities, vision, mission, and values.

Additionally, we need to start thinking about what items are important to us that we really want to start capturing in policies. For instance, book banning is something that has been happening all over our country. We need to start thinking about what we might want to put in place for a new policy or to strengthen a policy. This will help us ensure that there is alignment in our future around those priorities.

Director Larson shared that it would be great to have a future work session on the curriculum. Dr. Pedroza shared that we could have the Curriculum Council attend and share a high-level overview of the work over the last three (3) years, what is being taught, future priorities, new adoption, etc.

4. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the work session.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the work session at 4:57 p.m.

November 9, 2023

Recording

Agenda

Thursday, November 9, 2023

Special Board Meeting via Zoom and In-Person (11:00 a.m.)

Meeting Begins: 11:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Charley Simpson
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwila District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Director District 2 Interview - J. Barreras

4. Executive Session

A. Executive Session -To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h)

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 11:00 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Director Morris

Director Simpson

President Hoover

Director Bolerjack

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Jose Barreras

John

Joe Camacho

2. Action Item

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Director District 2 Interview - J. Barreras

The Board of Directors conducted the interview of Jose Barreras for the District 2 Director open position.

4. Executive Session

President Hoover recessed the meeting to Executive Session at 11:35 a.m. for approximately 25 minutes to evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h).

A. Executive Session -To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h)

President Hoover called the regular meeting back to order at 12:02 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

5. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Special Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 12:03 p.m.

November 3, 2023

Recording

Agenda

Friday, November 3, 2023

Special Board Meeting via Zoom and In-Person (3:00 p.m.)

Meeting Begins: 3:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Charley Simpson
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Agenda

A. Approval of Agenda

3. Discussion

A. Budget Session

4. Action Item

A. Approval of Resolution No. 937 - Approval of the Newly Elected and Appointed Board Directors to attend the WSSDA Annual Conference

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Vice President Larson called the meeting to order at 3:02 p.m.

B. Roll Call

Vice President Larson called Roll Call.

Board Directors Present:

Vice President Larson

Director Morris

Director Bolerjack

President Hoover

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Alex Brewster

Student Representatives Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Greg Woodard

Silvia Dicus

Pam Bila

Joe Camacho

Allison Deno

Dana England Cindy Lewis

Debbie Aldous

Ty Whooley

Jamie Lane

Chuck Hurt

Andra Maughn

Mr. Whittemore

Courtney Martinez

Sally Jerome

Anju

Lynne

Karen

Meg Alley

Carrine Woodfolk

Dr. S

Eric SLP

Jamie Lane

S. Serey

Terra Dupont

Amber Johnston

Emily DeJulio

Robin Allsopp

Jezzle Ticar

Dr. Fremstad

Allison Deno

Silvia Dicus Mora

Brian Seigel

Scott Whitbeck

Jeff Baker

Aaron Draganov

Dana England

2. Agenda

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Budget Session

Mr. Woodard, Interim Chief Financial Officer provided an overview of the 23-24 budget.

Where we are:

2022-2023 Ending Fund Balance -$1.2 million - automatically triggers Binding Conditions.
Notice of Binding Conditions from OSPI by November 30th.
OSPI and District meeting the first week of December.
Three other districts are ending with a negative fund balance

Director Larson shared that there is an article in the Everett Herald. The article was centered on an interview with TJ Kelly who is the Chief Financial Officer at OSPI. Mr. Kelly shared that he is anticipating that by the end of the year an additional 10 - 20 districts in Washington state will be in binding conditions. This is a big issue statewide and there has been a lot of discussion at WSSDA.

Binding Conditions:

PSESD Fiscal Officer assigned as financial consultant to District
OSPI will collaborate with the District to create a two, three, four or five-year plan. In all likelihood, it will be a two-year plan to exit to financial stability.
All employees and vendors will continue to be paid. All school districts are backed by the state.
Another district wil NOT take over Tukwila

Intrafund Loan

We will likely need an additional larger intrafund loan.

Tukwila took out an $800k intrafund loan in February 2023 that is due on February 14, 2024
Tukwila took out an $800k intrafund loan in June 2023 and paid it off in August 2023
Tukwila will need a new intrafund loan in November 2023 for an amount to be determined

Mr. Woodard shared that he will be meeting with each budget stakeholder to determine risk vs this year's budget and determine what our exposure is going to be. In just looking at some macro numbers there is a bit of concern that our actual expenditures will exceed our budget expenditures. It that happens, it would require a supplemental budget.

Dr. Pedroza shared what binding conditions do not mean. Binding conditions are really about us working in partnership with PSESD and OSPI. PSESD will be supporting us with oversight and guidance. The work is ours to do. It does not mean another district will "take us over". It means that we will need to do things to ensure systems are in place, to ensure that we meet payroll, and to ensure we improve our budget process over the next two (2) years. We want to make sure that this is stated for the community and staff. In addition, Dr. Pedroza sent a previous letter in September that contained an attachment explaining what binding conditions are directly from OSPI.

President Hoover asked the community and staff to please read all of the information that is available and if you have any questions to please contact staff at the District office.

Early warning signs were apparent in publicly available documents which included:

Signs contracts that are greater than CPI or IPO
OSPI indicators
Declining enrollment
Negative Ending Fund Balance in the monthly Budget Status Reports
Intrafund loans to support the general fund
Declining year-over-year Ending Fund Balance

Director Larson shared items that may have impacted the budget:

We have had clean audits for years
Underfunding for student needs from State
State does not fund based on student need
Increased insurance costs - up 95%
Sub Teacher costs increased - State-paid FMLA
Reduced staffing

Internal and External Communications:

On September 20, 2023 Interim Superintendent Dr. Pedroza sent an email to all employees to let them know that the district is "at risk of entering binding conditions". The email included an attachment explaining binding conditions (see attachment I).
On October 11th the district processed its final 2022-23 invoices and accruals and the CFO in conjunction with the PSESD determined that it was reasonably likely that the district would end 2022-23 with a negative ending fund balance. The Superintendent was informed on October 11th and she informed the Board President on October 12th.
The State Auditor's office was alerted on October 20th.
The Interim Superintendent and Executive Director of Human Resources have communicated the district's financial status with unions and associations during labor-management meetings.
Board meetings throughout the spring to the present have included discussions on the financial status of the district.

Next steps:

Continue to look for opportunities to maximize revenue and reduce expenditures. Budget reductions will be made as far away from the student's learning environment as possible.

Reinforce control points (see attachment II)

Revisit Board Priorities (see attachment Ill)

Continue working with PSESD

Visit Staff Meetings to share information and to provide all staff with the opportunity to ask questions.
Prioritize equity analysis in conversations and decisions
CFO will meet with each budget stakeholder to review and discuss each budget line, review trends, excess expenditures and risk assessment.
Systemic improvement

Opportunities:

Reduce SPED overspend
Fully utilize ESSER 111
Collective bargaining agreements
Reductions in Force
Short-term increase in enrollment
Enforce control points throughout the district
Community partnerships
New Grants
Create a fiscal culture
Contracts
Subs
Apple Health, Medicaid

Concerns:

Many IEPs are currently funded by ESSER 111
ESSER Ill sunsets in August 2024 [ESSER Cliff]
Collective bargaining agreements
Reductions in force may not be enough
Long-term student enrollment trend

Outside the control of the district:

Unfunded and underfunded State mandates
Tukwila requires more financial resources than richer and more diversified districts

Mr. Woodard shared the weekly financial forecast along with information on how to look for areas of concern. In looking at the current document, Mr. Woodard noted that it appears our expenditures may be more than our budget. If that happens, we would need to request a supplemental budget, which has several steps including a public hearing, etc.

Dr. Pedroza shared that we are planning on continuing to have ongoing communication, meeting with Principals, attending staff meetings to share information and answer staff questions, additional Board Work Sessions, and continuing work with Cabinet. We are also planning a community forum for family and community to listen and ask questions and attend PTA meetings. We are working on a family newsletter that will go out monthly. Once the Student Advisory Group is finalized, it will be a great way to share information between the district and students. We are also meeting with our labor groups to discuss strategy, priorities and reviewing Board priorities.

4. Action Item

A. Approval of Resolution No. 937 - Approval of the Newly Elected and Appointed Board Directors to attend the WSSDA Annual Conference

Director Bolerjack made a motion to approve Resolution No. 937 - Approval of the Newly Elected and Appointed Board Directors to attend the WSSDA Annual Conference.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

5. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 4:29 p.m.

October 24, 2023

Recording

Agenda

Tuesday, October 24, 2023

Regular Board Meeting- via Zoom and In Person (6:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: (Dennis) Bao Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Bolerjack

E. Land Recognition - Director Bolerjack

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the October 24, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the September 26, 2023 Board Meeting

B. Approval of Minutes from the October 10, 2023 Board Work Session

C. Approval of Minutes from the October 13, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

6. Board Discussion

A. Board Recruitment Campaign - Update

B. Social Media Litigation

7. Questions Only - Presentations

A. Enrollment Report - October 2023

B. ESSER Report

C. SPED Consultants and Contractor Report

D. Attendance and Truancy

E. Tech Plan

8. Presentations

9. Action Items

A. Approval of Levy Rates for February 2024 Election

B. Approval of Appointment for the Director of District 3

C. Approval of Human Resources Staffing Report

D. Approval of CTE Five-Year Plan

E. Approval of Resolution No. 936 - Certification of 2024 Excess Property Taxes

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Alex Brewster

Student Representatives Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Scott Whitbeck

Duane Meyer

Jeff Baker

Allison Deno

Angela Meyer

Karen Korol

Elisa Patterson

Silvia Dicus Mora

Dr. Fremstad

Aaron Draganov

Laura Weber

Cari Laufenberg

Naomi Byrdo

Emma Wohl

Sally Jerome

Andra Maughn

Fiona Macy

Greg Woodard

Diane

Steven

Megan Brushnighan

Michael

Joe Camacho

Ellen Gengler

Grace Sataurnino

Robin Allsopp

Sarah Hendrickson

Debbie Aldous

Carrine Woodfolk

Charley Simpson

Kathi Turner

Cori Ryason

Dalton Rockwell

Tammy Tauiliili

Melissa McLean

Jennifer Benitez

Tina Lawson

Natalie Reeder

Terra Dupont

Doris Dittmore

Kelly Gifford

D. Welcome Message - Director Bolerjack

Director Bolerjack shared the Community Agreements.

E. Land Recognition - Director Bolerjack

Director Bolerjack conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the October 24, 2023 Regular Board Meeting

Director Larson made a motion to approve the Agenda for the October 24, 2023 Regular Board meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

Doris Dittmore - Teacher- Cascade View - I speak to you on behalf of the staff at aCascade View Elementary, to share our aspirations and concerns for student support in our building. The bottom line is this: we are experiencing unprecedented enrollment and student needs that our current staffing levels are unable to respond to. Our students deserve better; it is out of deep care and love for each one of them that we ask the school Board to consider our requests. As many of you know, the city of Tukwila has declared a state of emergency to respond to the arrival of large numbers of asylum-seekers, many of whom are becoming homeless. There are many urgent needs that we as a community must address; as CV staff, we understand that our needs intersect with other efforts for rapid housing, case management services, medical care, nutrition, and clothing, and we ask for these basic resources to be provided swiftly by local and state government and nonprofits. Cascade View is receiving the vast majority of recently arriving asylum-seekers, and as a staff, we require the resources to provide the level of support our student body deserves. Our enrollment is at 455 students as of October 22, with more students enrolling every day. Our special education caseload is at 41 with only one certificated teacher, which is above the cap. We expect it to grow greatly once students have been assessed for accommodations. We have over 80 students receiving McKinney-Vento Act services. Our ELL department has 271 students, including over 17 students who have zero oral English acquisition and speak Protugeues, a language the building has no interpretation for. All these numbers are beyond what our building and staffing have capacity for and you can imagine it has numerous ripple effects. Class sizes are well above recommended levels at each grade band limiting any individualized attention and creating unsafe classrooms. Recess, lunches, and transitional periods are overwhelming, with not enough staffing supervision. This is also a safety issue. All therapists are at caseload limits. Maintenance, Operations, and Custodial duties and material needs have increased greatly, with a small budget. Special Education staff are not getting duty-free lunches or breaks due to urgent needs. We have many students who qualify for receiving LRC 2 services, which our building does not provide and we do not yet have transitional plans in the works; we are out of compliance with IEPs. These students are also demanding a large share of attention from all staff which is negatively affecting all students' learning outcomes. Many students do not share any common oral language with current staff, making all of these dynamics more difficult. Tukwila Schools must continue to be a safe, welcoming home for recent immigrants. We as a staff, are honored to be tasked to work with brilliant and kine students, many of whom have recently made impossible journeys to get here. We need your help problem-solving how to respond to this urgent need! These are our initial requests:

1. Temporarily freeze enrollment at Cascade View and consider reallocating students to a school with lower enrollment.

2. Increase vital staff. Adding the following positions, even temporarily:

LRC 1 teacher
Primary grade classroom teacher
Portuguese-speaking family liaison
Social Worker/Refugee case manager
Para position

3. Full-Time Assistant Principal

Lastly, we invite the Board to visit our school for three (3) hours during the school day to get a sense of the student's needs and meet with key stakeholders.

Sarah Hendrickson - Teacher - Thorndyke Elementary - Shared that she supports Cascade View and their letter as well as does our staff. We also support their asks as well. We are also receiving new students as well, not nearly as many as Cascade View, but having the resources necessary to support those students is critical. When they speak about LRC 2 students not having programs, there is only one in the district at our building for K5 students. The case numbers keep climbing as students are coming in and then have to be transferred over to our program. There is an overwhelming amount of cases in LRC 2 and LRC 1 and not enough staff to manage it. There is also a conversation about being overstaffed in certain rooms, where if the Board came and visited, they would probably see that there is not enough staff currently for supporting any of the students in the LRC programs. Staff are also struggling to get duty-free lunches and planning time as well.

4. Reports

A. Student Representatives Report

Sr. Rep Nguyen reported collaborating with Dr. Pedroza and Student Rep. Brewster to brainstorm/co-create a Student Advisory Board. He reported attending several meetings with the Student Representative Network. The discussion centered on advocating for student leadership and student voice. He is also working with Director Larson on a WSSDA conference presentation which will center on the funding system in Washington. He acknowledged the Cascade View staff and shared that he agrees with the school not having enough resources. He is also a co-chair of the Equity and Social Justice Commission of the City of Tukwila. We have discussed that our kids are not getting the resources they need for their best support.

Jr. Rep Brewster reported he collaborated with co-representative Nguyen to start a Student Advisory Group that would help advise the Board. In addition, he asked several of his peers if they had any concerns or comments about the school year so far. Several concerns mentioned by students were:

Prioritize student mental health - 10-minute mindfulness session twice a week, perhaps in advisory to help improve students' well-being.
Diversity is Foster High School's biggest strength and everyone is treated the same, however, it was mentioned that for students who are not fluent in English, some teachers translate homework assignments into other languages and non-English speaking students don't understand. Some teachers are not prioritizing including people who are not fluent in English.
Extra-curricular - Students wish there were more extracurriculars. It feels like there are only three extra clubs right now and none of them are personally interesting. Establishing more clubs related to health and law would be great.
Mental Health - The School Board should advertise mental health resources more as not all students are not aware of the resources that are offered to them at Foster High School.

B. Superintendent Report

We held a wonderful event last week at Showalter Middle School for our multilingual newcomers. We had over 100 people attend and it was so powerful to see all of the staff, families, and students come together.
Official welcome to Naomi Byrdo who will be our Director of Communications & Community Engagement. She began in early October.
This month was National School Bus Safety Week and National School Lunch Week – we want to thank our food service and transportation staff for all you do for students each and every day.
Tukwila SD in partnership with two local districts are finalist for the Horizon grant through the Gates Foundation. They will be conducting a site visit this coming week. We are proud to be considered in this very competitive process.

Health Update:

Pediatric vaccine clinic next Wednesday 11/8 at FHS from 3:00 - 5:30 pm, also offering sports physicals. For children ages 0 - 18 years old.
Obtained standing order for stock epinephrine from Kevy Wijiya at Stepping Stones Pediatrics (our vaccine clinic partner), and submitted orders to Direct Relief for stock naloxone. Hoping to stock each school with pediatric/adult epinephrine and naloxone in the coming weeks.
COVID case numbers are stable. No evidence of an outbreak at this time. We will continue to monitor it.

Race & Equity Update:

Our training with our facilitators began in October. Our facilitators Dr. Rogers-Ard and Dr. Knause provided professional learning for the district administrators, school leaders, and equity teams in the first part of the month. They will return in November for the next phase of training

C. Directors' Reports

Director Larson shared several updates. He and Student Rep. Nguyen, along with several other people met with Rep. Bergquist and Rep. Hackney to start discussions on the funding system and how regressive it is, and how more support staff is needed. The current funding system does not support that and is inadequate. Rep. Hackney was very receptive and was requesting collaboration on this issue with Rep. Bergquist. Director Larson will also meet with Senator T'wina Nobles who is the Vice Chair of the Senate Education Committee who is interested in this topic as well. If we can get this topic raised in both the House and Senate, it might have some opportunity to improve some of the funding that we need.

Director Larson missed the October 10th Work Session, however, he did want to respond to one item that was discussed during the WSSDA legislative priorities. President Hoover had mentioned one priority for them is focused on diversity and the school board. Director Larson shared that he agreed that this should be on the list for the following year's legislative priorities. The legislature can do quite a bit in this area, such as include permanent residents as a qualification to run as a school Board Director. An additional piece is payment for school Board Directors. This would help remove barriers and perhaps draw more interest from community members.

Director Morris reported that she attended the CTE meeting and they reviewed the CTE plan and updated verbiage. She is excited to see the addition of CTE courses at Showalter Middle School. Mr. Baker has really expanded this program. She also attended the garden meeting. It was very productive and focused on completing and submitting the grant.

President Hoover reported on attending the ribbon cutting to celebrate the 15th Anniversary of the Tukwila Pool. They are currently in the midst of a feasibility study to expand space. They also reported on attending the garden committee meeting. They gave kudos to Mix Rachel Lavendar and Joe Camacho who are the staff that are supporting this project. Additionally, they shared their appreciation for Sr. Student Rep Dennis who is the garden manager now. One of the things they shared was Student Rep. Nguyen's was the way he gets involved in something in your life and moves forward with how can this be made into something that others want to be involved in. The garden project is moving along and is a significant benefit for our students and again for our larger community as well. They shared that the Board has interviewed an applicant for District 3 Director. We will be voting on that later in the agenda, however we are closer to filling our open director positions. They shared that they and Deb Kohr are working on creating a Board Handbook. As a new Board Director, there is a lot to navigate. We are hoping to create a tool that will be used as a resource for future Board Directors. It's not quite going to be ready for our new incoming cohorts, but we are hoping to utilize their experience to enhance the handbook.

Director Bolerjack acknowledged the Cascade View staff and thanked them for welcoming the new students who come from a state of emergency from my church. The staff have done a great job of welcoming them and doing their best to involve them in all of the school environment. She has also been at the school to help manage some of the kids who are not used to being in school. The kids have been traumatized and they do not speak the language so it is pretty hard to get integrated in school. She shared that some students were moved to Burien today. It is short term, so I don't think we will switch schools. We are also working on setting up some tutoring for the kids that are learning English.

5. Consent Agenda

A. Approval of Minutes from the September 26, 2023 Board Meeting

B. Approval of Minutes from the October 10, 2023 Board Work Session

C. Approval of Minutes from the October 13, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

Director Morris made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Board Recruitment Campaign - Update

President Hoover shared that we interviewed a candidate for District 3 Director. We will be voting on appointment at tonight's Board meeting.

District 2 - Update - The District 2 position will be open whenever the election is certified. President Hoover connected with Dr. Welch, PSESD regarding the concern expressed over potential write-ins. Dr. Welch confirmed that a potential write-in candidate would need to submit their intent to be a write-in before the deadline. At this time, we know that there are no write-in candidates. Therefore, we know that this position will be open for an appointment. Dr. Welch also directed us to speak with our district attorney. Our attorney shared that we can appoint a new board director with a delayed start date.

President Hoover shared that we should move forward in the interview process as soon as possible and then, if agreed, appoint the candidate to the Board with a start date of December 12, 2023.

B. Social Media Litigation

Cari Laufenberg, Attorney at Keller Rohrback Law Firm. In January, our firm, on behalf of Seattle Public Schools, and other districts, brought litigation regarding social media use and the mental health impact to students. There are currently two (2) tracks. One in federal court and one in California state court which is where all of the defendants, social media platforms are based. We have also filed a public nuisance claim due to the impact on students and the amount of resources the school needs to provide services to students. Since litigation began, some social media platforms have made changes, however, it isn't enough. At this time, we are still at the beginning of this process, and it is not too late to get involved.

Student Rep. Nguyen asked if the Board chose to move forward, what would our role be and what kind of commitment would we be making to this? Ms. Laufenberg shared that there will be a variety of roles. There will be certain school district plaintiffs that are selected to what we call bellwether, so there will be sort of some example cases that get litigated first because it's too much to do everything at once. If Tukwila is not interested in being on the front lines and having to take that sort of frontline role, that is fine as we have already selected the frontline plaintiffs. The amount of time and commitment needed at this point is to work with a contact person to help us gain the information that we would need to file the complaint. We ask that you don't run any surveys or do any additional research. We would need any on-hand data information that you have and if you don't have everything we need, we work around it, so it is a very low impact for the district. As we move through the process there will be some time requirements for collecting information.

Director Larson asked what the potential benefit would be for our district. Ms. Laufenberg shared that she was unable to give a specific monetary amount. What we are working for is some injunctive relief in terms of the platforms changing the way they conduct themselves. In terms of a more direct benefit to the district, we would be seeking monetary damages, which will likely be awarded based on student population, so smaller districts will receive less than larger districts. The monetary award has allowed districts to add additional staff and buy additional resources and allows districts to tailor resources specifically for their students. The scope is very broad in the use of any monetary reward.

Director Larson asked if the work is done on a contingency basis. Ms. Laufenberg shared that all work is done on a contingency basis. We do not ask for a retainer to cover costs. Our firm takes all of the risk and the only way we recover our outlay of effort and money is through a judgment or settlement. Per our agreement with the school district, we can seek up to one-third of the recovery for compensation of the firm.

Student Rep. Nguyen asked if there were any downsides to joining the litigation. Ms. Laufenberg shared that one of the concerns is that we are largely in a tech employer community in the Puget Sound Region and that has been a level of sensitivity for some school districts. One other concern mentioned was is the school district putting itself into something that is not mission-oriented. The retort to that is the law firm is doing the work on behalf of the school district so it is not taking away from your mission or your effort.

Director Larson shared that he would like to hear a recommendation from Dr. Pedroza. The potential downside is staff time. Overall, it sounds like it's generally a good thing to do.

President Hoover shared that she would bring this information to Dr. Pedroza, and then we could put this on a future agenda to discuss and make a decision. Student Rep. Nguyen suggested that we reach out to a similar-sized district that is already involved in litigation to share thoughts on the process so far.

7. Questions Only - Presentations

A. Enrollment Report - October 2023

Director Bolerjack commented that there seems to be a discrepancy in the enrollment numbers for Cascade View. Dr. Fremstad, Principal, Cascade View shared that the enrollment counts are done at the beginning of the month. There are very specific things that each office manager is responsible for at each school. Since the count submission, our numbers have increased. Ms. Maughan shared that the LRC1 staffing request is posted.

B. ESSER Report

Director Larson shared information in regard to the ESSER III funding extension. The federal government is actually in the process of entertaining the ability to extend the deadline for spending ESSER III dollars. This will be processed through OSPI and eventually, we could apply to perhaps extend these funds through next year. This could be very helpful for our district. Director Larson asked if the balance of the ESSER III funding was indeed $4.6 million. Mr. Woodard, Interim CFO confirmed that was the correct balance. Director Larson asked if $2.2 million is committed, the amount remaining is $2.4 million, correct? Mr. Woodard confirmed that was correct, however, that number will change as purchase orders are created.

Director Larson commented on ventilation improvements. Originally, this was one of the items that ESSER funding was going to be used for because of the obvious reasons related to COVID, RSV, smoke, etc. During the previous discussion concerning our ventilation system, it was shared that our system is at Merv Filter Level 11. Is that uniform across all buildings? Mr. Woodard, Interim CFO, shared he will research and follow up. When COVID was prevalent, the CDC recommended a minimum Merv Filter level of 13. Director Larson shared that it was concerning that certain buildings were selected for ventilation upgrades, based on what information? If we don't know what the state of our ventilation system is, how can we decide that those buildings are the ones that we should spend money on? Mr. Woodard shared that Facilities has been working with McKinstry for years regularly. Mr. Woodard is in the process of scheduling a meeting with Facilities and McKinstry for Friday. As Cascade View is the oldest building, it should be considered during this process of ventilation updates.

Student Rep. Nguyen asked if we are on track to spend all of the ESSER III monies. Mr. Woodard shared, that at this time, it appears in all likelihood that we will spend the funding. There have been daily conversations with our academic department. Additionally, if Congress does not approve an extension, then we need to have a plan to wind down spending, which may conflict with spending it all.

C. SPED Consultants and Contractor Report

Director Larson shared that his main concern is using ESSER dollars to fund IEPs that are going to require services beyond this year. I assume we're not going to do that going forward. Mr. Woodard shared that in his conversation with Ms. Maughan, we may use ESSER III funding this year, as the services for this year only. If we did not have ESSER monies, we would use SPED monies. Ms. Maughan shared information on Safety Net.

D. Attendance and Truancy

Director Larson shared that he wants to set up a meeting with Superintendent Pedroza to discuss disaggregating data from the R&E toolkit. How are we applying the Race & Equity toolkit? He shared he has seen at least three (3) different sets of questions. We need to have one set of questions that everyone agrees on. Concerning this particular one, in looking at the attendance numbers by school, we need to disaggregate the data by race and then we need to look for disproportionalities. He shared that he does not see any evidence that was done. When we say we are applying the Race and Equity toolkit, what does that mean? He will request a meeting with Dr. Pedroza to discuss this further.

Student Rep. Nguyen requested a data report as soon as possible so that our team can look at it, discuss and start problem-solving. He also would like to see somewhere in the plan a survey or discussion with the students and the families themselves gathering their input and thoughts as to what are the barriers to attending school. He also requested information on family interaction from the schools.

Ms. Turner shared that the Community Engagement Board would be specific to Tukwila, and it would consist of community members, parent advocates, students, community partners, etc. We can tailor the Board to our specifications. The state provides a template, but we can adjust it for the needs of our district. Some training will be needed. A lot of the work involves listening to families and coming up with plans of how to help them address the barriers. This would help address the barrier with the next step being the court process.

President Hoover shared that it would be great to have ongoing aggregated data while the Community Engagement Board and the districtwide attendance teams are meeting. This would allow a deep dive into the data to understand who is impacted the most.

President Hoover commented on the district-wide attendance campaign. They assume that this will be flushed out a little bit more as we get the Community Engagement Board together. What ideas do you have for what that might look like and specifically what resources or support might be needed from the district standpoint to make sure that can happen? Ms. Turner shared that there is a website called attendanceworks.org. This is a great resource regarding attendance nationwide. They started attendance campaigns and every year they have a new slogan, along with toolkits for Districts. Everything they offer is free. All they ask is that we partner with them, use their logo, and say the information was provided by them. So, what is needed is our Communications Director or an administrator to take the reigns. There are daily tweets, Instagram and Facebook posts, signage, as well as suggestions on how to engage families before school starts. As September is Attendance Awareness month, there would be a big kick-off.

E. Tech Plan

Director Larson commented on the Race and Equity analysis. Will that be forthcoming? Mr. Baker shared that there will be steps leading up to that which include tech levy committee review, parent conferences, students, etc. Director Larson shared that he was looking for access to all the technologies for students and acknowledging racial equity in access.

President Hoover shared that we need to look at each school's specific needs for their students.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Levy Rates for February 2024 Election

Director Bolerjack made a motion to approve the Levy Rates for the February 2024 Election.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson expressed concern regarding the amount of money we are asking for in the Capital levy. He would like to see a timeline of the facilities' projects and deferred maintenance. Mr. Woodard shared that one of the high priorities is the fire and safety system. The list is currently not organized in a "priority" manner. Mr. Woodard will revise the list as requested for easier review and understanding of priority projects.

B. Approval of Appointment for the Director of District 3

Director Larson made a motion to approve the Appointment of Charley Simpson as District 3 Board Director.

Director Morris seconded the motion.

The vote was not unanimous.

In Favor:

President Hoover

Director Larson

Director Morris

Opposed:

Director Bolerjack

The motion carried.

C. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resource Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of CTE Five-Year Plan

Director Morris made a motion to approve the CTE Five-year Plan.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson shared that he has the same concern regarding the Race and Equity Toolkit. He will share those concerns with Dr. Pedroza.

E. Approval of Resolution No. 936 - Certification of 2024 Excess Property Taxes

Director Larson made a motion to approve Resolution No. 936 - Certification of 2024 Excess Property Taxes.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

Robin Allsopp - Secretary, Thorndyke Elementary - Ms. Allsop wanted to clarify that President Hoover did approve Director Simpson, but in the future, you would like to see more diversity on the School Board? I appreciate the fact that you are standing up for what you said you were going to do and adding more diversity to the Board.

President Hoover shared that we did just vote to approve Mr. Simpson and yes, in the future we would like to see more diversity on the Board.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:14 p.m.

October 20, 2023

Recording

Agenda

Friday, October 20, 2023

Special Board Meeting via Zoom and In-Person (11:15 a.m.)

Meeting Begins: 11:15 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: (Dennis) Bao Nguyen and Alex Brewster
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Appointment

A. Approval of Appointment for the Director of District 3

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 11:20 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Barbara Pederson, PSESD

2. Action Item

A. Approval of Agenda

President Hoover requested an amendment to the agenda before Agenda Item 3.A for an Executive Session to evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h).

Director Morris made a motion to approve the agenda as amended.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 11:22 a.m. for approximately 23 minutes to evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h).

At 11:45 a.m. President Hoover announced the extension of the Executive Session for an additional 10 minutes and will return at 11:55 a.m.

A. Executive Session - To evaluate the qualifications of a candidate for appointment to elective officer per RCW 42.20.110 (h).

President Hoover called the regular meeting back to order at 11:59 a.m.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

3. Appointment

A. Approval of Appointment for the Director of District 3

Director Larson made a motion to table the Appointment of the Director of District 3 to Tuesday, October 24, 2023.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 12:03 p.m.

October 13, 2023

Recording

Agenda

Friday, October 13, 2023

Special Board Meeting via Zoom and In-Person (5:00 p.m.)

Meeting Begins: 5:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwila District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Director District 3 Interview - C. Simpson

4. Executive Session

A. Executive Session -To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h)

5. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 5:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Diretors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Barbara Pederson (PSESD)

Board Directors Absent:

None

Student Represetative Present:

Dennie Nguyen

Student Representative Absent:

Alex Brewster

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Charlie Simpson

Deborah Kohr

Iftin Hagimohamed

ZamZam Mohamed

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Director District 3 Interview - C. Simpson

The Board of Directors conducted the interview of Charlie Simpson for the Director District 3 open position.

4. Executive Session

President Hoover recessed the meeting to Executive Session at 5:36 p.m. for approximately 26 minutes to evaluate the qualifications of a candidate for appointment to elective office pee RCW 42.30.110 (h).

A. Executive Session -To evaluate the qualifications of a candidate for appointment to elective office per RCW 42.30.110 (h)

President Hoover called the regular meeting back to order at 6:00 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

5. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Special Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 6:01 p.m.

October 10, 2023

Recording

Agenda

Tuesday, October 10, 2023

Board Work Session - Virtual via Zoom and In Person (3:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen and Alex Brewster
********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Strategic Plan - School Alignment

B. WSSDA Legislative Positions

C. Strategic Plan - Relationships

D. Levy Planning Update

E. SBAC Analysis

3. Public Comment

A. Public Comment Protocol

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Board Directors Absent:

Director Larson

Student Representatives Present:

None

Student Representatives Absent:

Dennie Nguyen

Alex Brewster

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Jeff Baker

Greg Woodard

LaTanya Parker

Michael Croyle

Naomi Byrdo

Allison Deno

Scott Whitbeck

Pat Larson

2. Presentations

A. Strategic Plan - School Alignment

Dr. Pedroza shared a short high-level review of the strategic plan goals, triangulating the work and the planning process.

Michael Croyle, Principal, of Thorndyke Elementary reviewed focus goals and the plan to start working on conversational pieces and alignment work. Key areas included:

Goals - Math-comprehension and vocabulary, Reading with a focus on foundational skill in early grades (BIG FIVE), Science with a focus on teaching vocabulary scientific inquiry protocol related to NGSS standards, Social Emotional - DESSA screener, Identifying targeted intervention, Race and Equity alignment between District and Building initiatives.
Analysis - Math and reading iReady Diagnostic data, classroom-based assessments for science vocabulary, review of SEL DESSA screener data using TSD race and equity tool, and professional learning communities (PLCs).
Next Steps - creating a professional development calendar, scheduling regular data review meetings with grade level teams, CSIP progress monitoring, and ongoing work to support CEE Climate and Culture data.

LaTanya Parker, Principal of Foster High School reviewed focus goals and the plan to start working on conversational pieces and alignment work. key areas included:

Goals - engage scholars through experiences, SEL support, and work to ensure access and academic achievement including post-secondary enrollment, community connections, and community engagement, implementing instructional and inclusionary practices to support SpED and multilingual learners, and focus on creating a culture of communication, trust, and respect with staff, students and families.
Analysis - Feedback from quarterly family listening sessions, Healthy Youth Survey, CDE data, attendance data on FAFSA completion rates and post-secondary enrollment reports, iReady 9th grade DATA, SBA Benchmark Assessments, Scholar voice and shared learning experiences, number of students enrolled in special programs, i.e. Heritage Language courses, Internships, work-based learning, etc.) aggregated by state demographics, i.e. race, income, language, etc.).
Next Steps - MLL and co-teaching PD for staff and coaching cycles throughout the year across departments to support multilingual learners and scholars who receive individualized instruction, Continues development of partnerships with community groups, i.e. Gear Up, Urban League, YWCA, Central Washington University, etc.), anti-racism, racial equity and anti-bias work and training with staff, and create opportunities for staff to find and share the "joy" factor at work, Admin monthly donuts, and discussion meetings, exploring enrichment opportunities for staff, students, parents and community members, competitive opportunities, etc.

B. WSSDA Legislative Positions

President Hoover shared that WSSDA General Assembly will be meeting later this month. This is a gathering of representatives from all school districts to review, discuss and vote on various proposals for what is called current positions, which include value statements and legislative positions for the upcoming legislative session. There are currently 48 being voted on this time. Director Larson has submitted, for Board review and discussion, the top 10 legislative positions that he will submit as recommendations to WSSDA for advocacy during the next legislative session.

President Hoover shared their thoughts on the legislative proposal of "attract, recruit and retain diverse school Board Directors". In essence, this would promote innovative and intentional strategies to prepare, recruit, and retain individuals from diverse backgrounds and lived experiences to serve on local school boards, which would better reflect the student populations that they serve and would encourage equity across the state. In addition, this would help remove barriers that inhibit participation on local school boards by simplifying the qualifications necessary to service, eliminating the citizenship requirement, providing a school board director salary, flexibility around the scheduling of board meetings, and providing child care to board members during all school board functions.

Providing child care without a cost to the District would be amazing. Additionally, they requested the addition of eliminating the citizenship requirement to allow a person to serve on the Board, to be considered by Director Larson as one of the top 10 from Tukwila.

Dr. Pedroza shared that she was part of a panel last week where the whole conversation about AI and the bias in the AI world, and how the people creating AI are all top male leaders. From an equity standpoint, there are no women or youth. What we should be thinking about is how we get our kids at the forefront of that world to help shape the future of AI. If we don't get a handle on this, we are actually going to be a part of something that actually promotes racist and biased practices in our schools that will not benefit our students or the goals we are trying to achieve.

C. Strategic Plan - Relationships

Dr. Pedroza shared a presentation on the Relationship goals section of the Strategic Plan 2023 - 2026. Highlights included:

Desired Outcomes: Students will feel connected to and supported by their school community and accepted for who they are.

SMART Goals:

Percentage of positive scores on ESS Students - Belonging and Identity
Percentage of positive scores in Healthy Youth Survey

Desired Outcomes: Families are engaged with their student's school community.

SMART Goals:

Percentage of families who attend conferences - increase conference attendance by 10% each year

Desired Outcomes: Families feel informed about school and District events

SMART Goals:

Improved satisfaction with school/District communications

Areas of focus for relationships is students, core support, district support and community support.

Next Steps:

Developing a team of individuals who play a role in providing mental health support and services for students.
Defining roles and responsibilities by identifying where member roles connect and overlap in supporting students.
Reviewing current practices - district and out-of-district resources available for students, and discuss unmet needs and potential barriers
Anecdotal stories - are there any unmet needs you've noticed in your experience?
Creating an Action Plan by using student feedback to identify ways to better support students and maintain ongoing multi-directional communication.

District Next Steps:

Continue to develop MTSS systems
Analyze our areas of focus for continued initiation through the current year and into 24-25.
Establish communications for conferences and support to schools
Discuss with families as to what they see as needs for communication
Support schools as they review their CEE and other data to support relationships

Dr. Pedroza reviewed current supports for students and families which included community partners, staffing, etc. Director Morris commented on the community liaisons being paid out of ESSER funding. Before ESSER funding, how were the liaisons funded? Mr. Woodard shared that he would do some research and follow up with the Board.

D. Levy Planning Update

Greg Woodard, Interim Chief Financial Officer shared a Levy Update presentation with the Board.

There are three (3) important Board timelines to meet the filing requirements:

October 24th - Board reviews levy resolutions and agrees to levy amounts
November 28th - Board approves resolutions
December 12th - Board appoints Pro / Con Committee members

We are requesting the community to renew two (2) levies.

Educational Programs and Operations (EP&O) - Also known as Enrichment. This levy provides funding to support the District's operating costs that are not funded by the state. Current state law allows school districts to collect the lower of $2.50 per assessed value / $1,000 / $2,500 per FTE or the amount approved by the voters. The District is considering a $1.58 to $1.65 EP&O levy rate for the February 2024 election that will generate approximately $39.9 M over the four-year life of the levy.
Captial Project Levy - This levy provides technology and capital costs that are not fully funded by the state. The District refers to this as its "Tech Levy". The District is currently considering targeting a $.75 levy rate for the February 2024 election that would generate approximately $18.4M over the four-year life of the levy. This is the same target rate approved four (4) years ago. The difference this time is that we are targeting that same rate for each of the next four (4) years.

Technology spending supports the District's Technology Plan 2024-28 and facility spending improves school facilities and provides safety-related and energy-efficient upgrades to existing facilities. As of January 1, 2024, the District will have more than $10M in deferred maintenance.

Director Morris shared that there are still discussions in the community in regard to the Birth to K not being built. How will information be shared with the community on this? Dr. Pedroza shared that we are going to start work on that communication which will revolve around what is in place of that which is early learning, and several other programs.

E. SBAC Analysis

Due to time constraints, this presentation was moved to the November 14th work session.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comment.

There were no public comments.

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the work session.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the work session at 4:54 p.m.

September 26, 2023

Recording

Agenda

Tuesday, September 26, 2023

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: (Dennis) Bao Nguyen and Alex Brewster
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Bolerjack

E. Land Recognition - Director Bolerjack

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the September 26, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representative Report

B. Superintendent Report

C. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the August 22, 2023 Board Meeting

B. Approval of Minutes from the August 28, 2023 Special Board Meeting

C. Approval of Minutes from the September 12, 2023 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

6. Board Discussion

A. Board Recruitment Campaign - Update

B. Social Media Litigation

7. Questions Only - Presentations

A. Enrollment and Attendance - 4th Day Count

B. Curriculum Overview

C. LAP - Hi Poverty Report

D. Instructional Minutes - Final Calendar

E. SBAC

F. 23-24 Financial Forecast

G. Annual Report - Sexual Harassment Prohibited - Policies 3205 and 5011

H. Public Records Transparency Report

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of TBIP

C. Approval of Purchase of i-Ready Suite Assessment

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 6:00 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Morris

Director Bolerjack

Director Larson

Director Hoover

Board Director Absent:

None

Student Representatives Present:

Jr. Representative Alex Brewster

Student Representatives Absent:

Sr. Representative Dennis Nguyen

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Allison Deno

Jeff Baker

Bev

Andra Maughan

Robin Allsop

Aaron Draganov

Dr. Tenesha Fremstad

Duane Meyer

Greg Woodard

Silvia Dicus Mora

Hani Nur

Joe Camacho

D. Welcome Message - Director Bolerjack

Director Bolerjack shared the Community Agreements.

E. Land Recognition - Director Bolerjack

Director Larson conducted the Land Acknowledgement.

F. Flag Salute

Director Larson led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the September 26, 2023 Regular Board Meeting

Director Bolerjack made a motion to approve the Agenda for the September 26, 2023 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

Director Larson called for Public Comment.

There were no public comments.

A. Student Representatives Report

Jr. Representative Brewster shared that everything is running smoothly and there are no issues at this time.

B. Superintendent Report

Dr. Pedroza shared several updates. Thank you to all staff, parents, community members and Board Directors who attended the open houses last week. It was wonderful to see the community come together over the week. At the open house, we passed out recruitment flyers for the open board positions. Happy to report that we have received applications for Board Districts 2 and 3. Welcome to Greg Woodard, Interim Chief Financial Officer. We wish Ms. Birdsong well in her new job. October 2nd is the OSPI day for the official enrollment count. We are doing weekly head counts to confirm the actual number of students in our system.

Health Update - COVID is not over. We have had a little uptick of cases over the last two weeks. We did have an increase of staff cases and two (2) student cases. The US government will be offering four (4) free rapid COVID tests per household. You may order your kits at COVID.gov/tests. Thorndyke Elementary will be hosting a vaccine clinic tomorrow. The new COVID vaccine will be available via Pfizer.

Race and Equity - Staff attended the RESI institute over the summer. Dr. Pedroza shared several highlights from staff which included holding each other accountable, not defaulting to white supremacy when called on bias and finding inspiration every year on how to engage student voice and perspective.

C. Directors' Reports

Director Hoover reported on attending two (2) open houses last week. They shared how really engaged with parents and talked about what it was to be a board director. They thanked the schools for allowing us to come and using that opportunity to help our recruitment efforts.

Director Morris reported that she has been able to visit some of the schools, not all, but plans to visit all of the schools. She shared that she has been volunteering in classrooms which is an absolute delight. It is nice to see staff back and looking a little bit more relaxed this year.

Director Bolerjack reported that she attended all but one open house. It was great to see the kids so eager to show their parents around the school. We do need to improve language access for all the gatherings.

Director Larson reported on several items. He attended WSSDA General Assembly which turned out to be a marathon session due to a highly controversial issue on the weighted vote. An effort was made to change the bylaws of WSSDA to eliminate the weighted vote. They were able to get it passed to eliminate weighted votes. The larger districts are working on getting this overturned. The proposal on civil rights for students submitted by our district passed. The other proposal we submitted, which was to add the word race to the equity policy was voted on and came back 50-50, which means it failed. Directory Larson shared that he will most likely submit this again next year. The next step is WSSDA will publish all of the positions. We will look and choose the top 10 and will submit recommendations for the top 10 by October 16th. Director Larson reported on attending the City of Tukwila event at Showalter Middle School. Students from our Environmental Science class were there presenting their ideas on how to make the city a green city and getting that into the comprehensive plan. Community members attended and were engaged in discussions with the students in regard to their ideas in making the city more green.

Director Larson shared an article from the Hazelnut in regard to the City of Tukwila cooperating with our district to develop more Wi-Fi hot spots in the area. Director Larson requested a report, from the district's perspective, on providing the hot spots for students and are the students seeing that improvement. Mr. Baker shared a high-level update. We are currently assisting the City with this project. We are in the testing phase. We are going to bring the line from Comcast so they can test their line on a smaller section of the city first, which will help with the design, etc. Then they will branch out to the rest of the city. We have 100 Chromebooks that we will "attach" to the local network. We will put the image on it, the City will manage it. Mr. Baker will do a full report on the project at a future meeting.

Director Larson shared an article in regard to culture and each student can succeed. This ties into the CCE data. Director Larson requested the analysis and staff text responses in regard to believing each student can succeed.

Director Larson provided an update on the PAC funding request submitted to the state. The request for funding was denied. Rep. Hackney shared that there are themes when reviewing funding. The city received funding for the HVAC system. The reason the city's request was funded was due to the request surrounding a more green environmentally friendly update. because the city's request was for a green environment. If we had listed the lighting replacement with a more green environmentally friendly option, we would of most likely received funding.

Director Larson commented on the project-based learning approach for summer school this year. Some of the data that came back from summer school didn't show much of an improvement. Director Larson requested that this is a topic for a future work session. Data needed on basic skills, language development, as well as a review of the materials we are using for teaching.

5. Consent Agenda

A. Approval of Minutes from the August 22, 2023 Board Meeting

B. Approval of Minutes from the August 28, 2023 Special Board Meeting

C. Approval of Minutes from the September 12, 2023 Board Work Session

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

Director Bolerjack made a motion to approve the consent agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Board Recruitment Campaign - Update

President Hoover shared two updates.

District 3 Interview - We received an application for District 3. This has been an open position since last May. We are going to move forward with the interview process for District 3 and hopefully, an appointment soon. The interview will be conducted in partnership with PSESD who have supported us in all of the recruitment efforts. If you have not had the opportunity to look at the flyers or videos, please do. There are some amazing videos that they helped to produce that will not only be used for this recruitment but also long term, i.e. election recruitment, etc.

District 2 Appointment Timeline - Director Bolerjack's term ends at the end of November 2023. There were no candidates who submitted an application to be on the ballot for the special election, so we opened up the application process for District 2. We received one application last month. Director Hoover would like to finalize the interview process and timeline. We do have the option to go through the interview and approve an appointment with a start date of early November., which would be just after the election. This would allow the individual to attend the WSSDA Annual Conference. The WSSDA Annual Conference is really beneficial for new incoming Directors for onboarding, OPMA, and peer interaction. President Hoover shared that would be their preference, but would like input from the Board. Additionally, Director Bolerjack would be able to participate in the interview process and the appointment of the individual. President Hoover's proposal is to interview the week of October 16th, which would provide us the opportunity to approve the appointment at our Regular Board Meeting on October 24th.

Director Larson asked, is it possible for someone to do a write-in on the ballot for that open position? Is it legal to appoint a person to the Board before the current incumbent's term has ended? President Hoover will connect with Dr. Welch and King County Elections.

B. Social Media Litigation

President Hoover provided a high-level overview. There are several dozen districts that have joined a lawsuit against some of the larger social media companies, i.e. Meta, Snapchat, Instagram, Tick Tock, etc. The lawsuit claims that those social media entities have been complicit, and have perpetuated and impacted the mental health of students because of their platforms and what takes place on those platforms. This litigation has already started to gain a lot of traction and, if the Board agrees, we would be one of the multiple school districts that have joined this suit.

President Hoover contacted a law firm who is representing a lot of other districts in the area. Their ask is to have one additional Board Director who might be willing to join a meeting with the attorney to get some information and advice as to whether it is in the best interest of our district to join the litigation based on some of the research that Dr. Pedroza shared. In similar cases, smaller districts have received a small monetary award ($10,000 - $30,000). This could be a significant benefit to our district knowing that those funds would be spent specifically on young people in their mental health which is a priority of the Board and is a significant challenge for our young people. President Hoover asked if the Board would like to move forward in speaking with the law firm, and then bring back a resolution to join the litigation which would be approved at our next meeting, and if yes, who would be able to join them in meeting with the attorney and creating the resolution? Director Larson shared that he would be willing to collaborate with President Hoover in this process.

7. Questions Only - Presentations

A. Enrollment and Attendance - 4th Day Count

B. Curriculum Overview

Director Larson commented that this should be called Teaching and Learning overview. This is a great report and provides an excellent overview.

C. LAP - Hi Poverty Report

Director Larson commented on the list of resources included in the presentation. His question is which resources are working and which ones are not working? We need to figure out which ones work so that we can make sure all schools are successful.

D. Instructional Minutes - Final Calendar

Director Larson commented that the Legislative bill that passed for additional recess does not go into effect until 2024-2025, however, we are adding it this year, correct? Scott Whitbeck, Chief Academic Officer confirmed that we have added five (5) extra minutes for recess for this year.

E. SBAC

Director Larson shared that for data reports, it is important that we have the Teaching and Learning analysis, even if we have to wait for that piece to be completed.

F. 23-24 Financial Forecast

Greg Woodard, Interim Chief Financial Officer shared two items.

Financially, were were lower now, in a worse position now than we were five years ago. This year, we actually dipped into the negative, and we approved an inter-fund loan.
The stability that we have now with staff who have been here for at least five (5) years, we are working together and there is a greater amount of trust in all groups.

G. Annual Report - Sexual Harassment Prohibited - Policies 3205 and 5011

Director Larson commented on the recommendations from the Title IX task force. Some of the recommendations are in our policies, are we not already doing some of these? Mr. Dragonov shared that the recommendations from the task force are being called out and they are being more intentional. The listening sessions are definitely low-cost and high-impact. Creating a Title IX compliance position will require additional conversation, especially around the budget.

H. Public Records Transparency Report

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of TBIP

Director Bolerjack made a motion to approve TBIP.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of the Purchase of the i-Ready Assessment Suite

Director Bolerjack made a motion to approve the purchase of the i-Ready Assessment Suite.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

Director Larson called for Public Comment.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the meeting at 7:41 p.m.

September 12, 2023

Recording

Agenda

Tuesday, September 12, 2023

Board Work Session - Virtual via Zoom and In Person (3:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen
********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. WSSDA General Assembly - Legislative Proposals

B. Strategic Plan - School Alignment - SIPs

3. Public Comment

A. Public Comment Protocol

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

Student Representatives Present:

Sr. Representative Dennis Nguyen

Jr. Representative Alex Brewster

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Dr. Fremstad

Brett Christopher

Jeff Baker

Andra Maguhn

Scot Whitbeck

Aaron Draganov

Veronica Birdsong

Hsian Yu

Dermather LaVelle

Hani Nur

2. Presentations

A. WSSDA General Assembly - Legislative Proposals

Director Larson shared the WSSDA General Assembly will be meeting later this month. This is a gathering of representatives from all school districts to review, discuss and vote on various proposals for what is called current positions, which include value statements and legislative positions for the upcoming legislative session. There are currently 48 being voted on this time. Director Larson requested this time to see if any Board Directors have any particular positions that need further discussion or have a strong opinion on where to cast his vote. There is a position in regard to Race and Equity policies and WSSDA is proposing to take the word "race" out of the policy, and propose using just the word "equity". Director Larson shared that he would argue that Race should be left in the policy, as we went through that with our district with an equity policy and it was student's feedback that changed it to Race and Equity.

President Hoover shared that they appreciated Director Larson advocating in those ways for our students and district. They shared that there was one that was proposed in regard to LGBTQ being represented in the curriculum. Director Larson shared that was more of a value statement. This did not make it to the legislature last time, but he believes that it will come back again. WSSDA argued that each school district should be able to decide on its own in regard to what to include in the curriculum.

B. Strategic Plan - School Alignment - SIPs

Dr. Pedroza shared a brief review of previous strategic plans, and then the current strategic plan and the process (presentation attached). Highlights included:

Feedback - students, staff, school leaders and the Board
Final version will incorporate targeted focus groups for analysis of students two grades behind, Black students and Latino students
Review of the four main areas of the Strategic Plan along with goals for each of the areas. Work sessions will be held for each main "bucket" of the strategic plan. Data and goals will be discussed.
Triangulating the Work - Equity Team and Goals, School Improvement, and Strategic Plan
Planning for SIPs - Data Analysis, Goal Identification, Professional learning, Open Dialogue, Monitor

Brett Christopher, Principal, Showalter Middle School reviewed focus goals and the plan to start working on conversational pieces and alignment work. Key areas included:

Goals - Students - MLL, Social and Emotional, Respect for all students
Analysis - CEE Data - 23-24, Healthy Youth Survey, RULER Formative Assessments and student surveys
Next steps - MLL Coaching for Staff, Implementation of Ethnic Studies, Focus on a culture of respect/rapport and safety, i-Ready scores

Dr. Fremstad, Principal, Cascade View reviewed focus goals and the plan to start working on conversational pieces and alignment work. Key areas included:

Goals - Supporting ESPs and teachers - professional practice goals, High-quality instruction for all students, highly capable, on grade level, or below grade level - instructional groupings, lesson planning, timely feedback, and family communication, Implementing inclusionary practices - Multilingual learners and special education
Data - Student learning demographics, school process, and perception data
Next Steps - Evaluating, Planning, Implementing and Progress Monitoring
Checkpoints - Baseline data, Mid-year, and End of Year

Hani Nur, Principal, Tukwila Elementary reviewed focus goals and the plan to start working on conversational pieces and alignment work. Key areas included:

Goals - Literacy- Reading Comprehension, Math - Numbers and Operations, Social-Emotional - Mood Meter to identify and address emotional needs, Race and Equity - Addressing adult biases
Analysis - MTSS/Comprehensive Needs Assessment Team, Summer Planning Team, Data Protocol, PLC Work
Next Steps - Professional Development, SIP Progress Monitoring, Committee/PLC Work

Follow-up items:

Director Larson commented that race-based goals need to be added.

Director Larson requested a copy of the internal metric document. Dr. Pedroza will send the document to the Board.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comment.

There were no public comments.

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Board Work Session.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the Work Session at 4:59 p.m.

August 28, 2023

Recording

Agenda

Monday, August 28, 2023

Special Board Meeting via Zoom and In-Person (4:00 p.m.)

Meeting Begins: 4:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen
********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Race and Equity - Continuing

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 4:11 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza, Interim Superintendent

Deborah Kohr

Susie Kelly

Dr. Rachelle Rogers-Ard

Dr. Christopher Knaus

2. Action Item

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Race and Equity - Continuing

Dr. Rogers-Ard and Dr. Knaus continued the Race and Equity training and discussions.

4. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 6:51 p.m.

August 22, 2023

Recording

Agenda

Tuesday, August 22, 2023

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Larson

E. Land Recognition - Director Larson

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the August 22, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Superintendent Report

B. Board Recruitment Campaign - Update

C. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the August 8, 2023 Regular Board Meeting

B. Approval of Minutes from the August 8, 2023 Public Hearing

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and HOOVER))

6. Board Discussion

A. SRO Plan Update - Discussion

7. Questions Only - Presentations

A. 2023 - 2024 Budget

B. Summer School - Data and Analysis

C. AP College Board Report

D. Monthly Budget Status Report - June and July 2023

E. Early Withdrawl Report - Policy 3123

F. Staff Report - 22-23

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of District Assessment Calendar - 23-24

C. Approval of Strategic Plan - 23-24

C. Approval of Meal Prices for 23-24

D. Approval of Resolution No. 934 - Extension of Interfund Loan

E. Approval of Resolution No. 935 - Adopting the 2023-24 Budget

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Diretors Absent:

None

Student Representatives Present:

Dennis Nguyen

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Siliva Dicus Mora

Aaron Draganov

Debbie Aldous

Community

Robin Allsopp

Scott Whitbeck

Allison Deno

Carrie Marting

Liliana Cardenas

Maggie Shay

Dr. Fremstad

Emily Mozzone

Duane Meyer

Pam Bila

Alex Brewster

Jeff Baker

Ari McKenna

Joe Camacho

Veronica Birdsong

Brittany Larocca

D. Welcome Message - Director Larson

Director Larson shared the Community Agreements.

E. Land Recognition - Director Larson

President Larson conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the August 22, 2023 Regular Board Meeting

President Hoover requested an amendment to the agenda: Under Action Items, add Oath of Office for Jr. Student Representative to the Board.

Director Morris made a motion to approve the Agenda for the August 22, 2023 Regular Board Meeting as amended.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

President Hoover called for public comments.

Joe Camacho - FHS - I just have a quick update about the FHS learning garden- things are growing! If you haven’t had a chance to visit the garden this summer I hope that you find time to check out the corn, sunflowers, peppers, and pumpkins that are completely taking over. A huge shout out to Dr. Pedroza who without hesitation accompanied me on an impromptu garden tour. Also to the FHS garden club students who came to water the garden every day this summer. One of the questions I always hear is “Who takes care of the garden during the summer?” The answer is simple, we all do. Finally, a quick feel good story- I received an email from a student last week, he asked “do you like salsa?” Here is salsa made by a student’s mom using ingredients from the garden.

Maggie Shay - FHS Librarian - The librarians of the Tukwila School district do not support this budget proposal. When we received our estimated per-building budget, we realized we lost over ⅔ of last year’s budget. The elementary schools will have to choose between buying online subscriptions to resources that support our most marginalized readers and buying books for the library. Instead of being able to support all students, we will have to make choices that leave some of our most vulnerable students behind. Make no mistake that this reduction of the library budget mirrors those happening all across the country. We claim we support diversity and inclusion, that things like attacks on libraries would never happen in Tukwila. We understand that cuts need to be made, but no matter that intention, the impact is limiting student’s ‘Right to Read’, it is blocking access to Informational Freedoms. So we can cry ‘financial crisis’ until we’re blue in the face but the outcome is the same that is happening in states all across the country. Whether we want it to or not, this budget proposal aligns us with those districts we see on the news and think ‘I’m so glad I don’t work there, or I’m so glad I don’t have kids in that district’. But here we are in Tukwila defunding libraries, but we hide under the guise of ‘budget cuts’. We are aware that we are in a crisis, and that cuts are necessary. But what is the most telling is that these cuts were not made equal. The library program isn’t even the hardest hit. Band was cut by 90%, as if that is even going to cover one tuba. Science is going to be working with 20% of their budget from last year, but we want everyone to pass the science state test, right? Language Arts, reading and writing, was cut by over 60%. It’s clear that there were choices made on which departments were ‘important’, and these choices do not align with all the buzzwords on the district website. This budget proposal does not reflect the needs of our students and our educators, not the fact that there are going to be necessary cuts, but that those cuts do not represent what we see in classrooms every day. You shouldn’t approve this budget, you should go back and include educators in the conversation. But knowing you’ll approve this anyway because you’re being told that this is the only way, as if it isn’t just historically accurate to question the decisions made by this district. What I humbly suggest, is that we have millions of dollars of ESSER left. After you unfortunately approve this, you send out the ESSER proposal template to department heads. They fill out what they know their needs are going to be to function within these detrimental cuts and you approve proposals prioritizing departments that were cut the most. This isn’t a long long-termtion, but it might mitigate some of the overwhelming burdens of our educators.

4. Reports

A. Superintendent Report

Dr. Pedroza shared several updates/announcements:

Thank you to all the staff that planned and attended the New Hire Orientation. Welcome to Andra Maughan, Director of Special Education, who will be starting on September 1st.
Recognition of Dr. Fremstad and Ms. Goldston for being nominated for AWSP awards
August 28 and 29 enrollment events - August 28th - K-5 at Thorndyke Elementary and August 29th - 6th - 12th at Foster High School.
August 30th All Staff Kick-off at Foster High School PAC. - FHS - This year, it will have a Race and equity focus.
August 31st - Dual Language Ribbon Cutting at Cascade View.
August 31st -Immunizations and Sports Physicals at Foster High School.
First Day of School is September 5th.

B. Board Recruitment Campaign - Update

President Hoover provided an update. We have been working with PSESD to help support us and we appreciate the offering of their resources. We did make a video and we are excited to see the end product. We had multiple people including teachers, students, Board Directors here and in other districts. PSESD is also considering this an opportunity as a toolkit for other districts as well. Currently working on getting a radio spot on Spanish radio. The Board will also have a recruitment event soon, in an effort to get information out and to answer questions, etc., for anyone interested in the open positions. We will continue to sure sure our efforts continue to represent students in our schools.

We did receive an application for District 2. The Board will discuss next steps at an upcoming meeting.

C. Directors' Reports

President Hoover - No additional report.

Director Morris shared she was looking forward to another productive school year.

Director Bolerjack shared that the current registration process for students is very cumbersome, but staff at the Administration office and the schools have been working diligently to get the kids ready for school. She shared her appreciation for staff.

Director Larson shared several updates. The WSSDA - General Assembly is scheduled for September. At the WSSDA General Assembly, we cast votes on various value statements that the organization will take in the upcoming legislative session. A spreadsheet of all items being considered and the full book are attached. Director Larson asked that the Board review the proposals for discussion at the September 12th Board Work Session. Director Larson shared that our district did submit a couple of permanent positions. One of them stated that WSSDA should have the position that student civil rights cannot be overridden by local control. Additionally, we submitted that the term "race" should be included in an equity policy.

Director Larson commented on the recent shootings. Students need education on guns, the danger of guns, and the importance of getting them out of the population as much as possible. We would like student input. Additionally, mental health is another aspect. Director Larson requested the presentation that Jr. Representative Nguyen made is circulated and a list of mental health resources are available to students and educate our students on available resources. We need to come up with an actual plan as to what we should do. Add this as a work session topic. Director Hoover and I met with the Tukwila Pool Staff. They are in the early stages of the expansion of the pool. They are talking about staying within their area, not pushing out into the garden. Currently conducting preliminary studies and will update the Board with the results. Donor's Choose is a national program that teachers can apply to get resources for their classrooms. This has been around since 2010. Tukwila School District has just passed the $250,000 mark. Way to go!

Sr. Student Representative Dennis Nguyen shared that he spent the summer in a neuroscience pre-college program, located in Minnesota.

5. Consent Agenda

A. Approval of Minutes from the August 8, 2023 Public Hearing

B. Approval of Minutes from the August 8, 2023 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS BOLERJACK and HOOVER))

Director Morris made a motion to approve the Consent Agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. SRO Plan Update - Discussion

Dr. Pedroza provided an update. In July, the Board met with Chief Drever. During that meeting, there were a lot of questions and concerns that needed additional time to be addressed, i.e. ensuring that student's voice was part of the process, school engagement at all levels, and data on disproportionate focus on black and Latino males. Dr. Pedroza shared that she has a meeting scheduled with Principals (secondary) to start planning student engagement. Once that meeting occurs, the next steps would be to meet with BSU, and other student groups. Chief Drever requests that we are all in agreement and have a clear understanding of what we will be doing. We will not start until everyone is in a good place and understanding. At this time, there is no plan for board approval until there is more established input from every single student possible. We also want to ensure the condition of the spaces is safe for students to provide input and not feel worried about what they are going to say. Once student input has been conducted, we will meet with Chief Drever in January to share feedback. If more engagement is needed, then we would consider moving to an outside mediator. All of us want this to be right for Tukwila.

7. Questions Only - Presentations

A. 2023 - 2024 Budget

Director Larson commented on the public comment received in regard to ESSER funding. His understanding is that there is a process or is going to be a process after the budget is approved to gather input for what we can use the ESSER dollars for, is that correct? Ms. Birdsong shared that was correct. What is the process for ESSER dollars after budget approval? What are the restrictions? Hopefully, the ESSER dollars can be used to fill some of the library funding gaps.

Director Larson commented on the 1% fund balance. This last year, the world has changed as the budget was projected to have a 1% fund balance and we ended up with 1%. This year, the budget is again projected to have a 1% fund balance. This 1% fund balance, done for a number of years, will destroy our bond rating. Inevitably we will need to borrow money from the capital fund, but the general fund has to pay that back with interest. I don't know what the number is that we can get to that would cause us to not have to do those inter-fund transfers which would save us money. He shared he would have a tough time to vote for this budget unless there is some real commitment to really work to get the fund up to 2 or 3%. i.e. special education monies, apple health / Medicaid paying. In addition, the amount of leave our staff is taking causes additional excessive costs for subs. The cost to the district is $750K and only reimbursed 10%. We are on the highest leave per teacher in the state, and in the top 7 for subs. This is a big area we need to work on through the legislature. He also shared that we need a commitment to get to where we are not taking loans.

Director Bolerjack asked if the budget is built off of expenses, instead of the previous budget, which looks different and should be compared in a different way. For the departments receiving budget cuts, is that because they underspent? We need to look at need vs. necessity.

President Hoover asked what is the needed expense to operate the program in an effective way and honors our students and budget limitations? Where might we be overspending? They requested an analysis.

Director Morris asked how are we including people in the conversations? Dr. Pedroza shared that we are in the process of planning for additonal community voice.

Ms. Birdsong shared that the library was given 100K in ESSER funding. Language Arts also recieved $100k in ESSER funding. Niether department used all of the funds, and that money rolled over for the 22-23 school year. In addition, ESSER funds are listed in the budget monthly for review, and there were many opportunities for staff to provide their thoughts for the budget.

Dr. Pedroza shared that we, as a team, have committed to reviewing all budgets. Small cabinet has already begun the work, and will review recommendations with the Board at the November and February Work Sessions.

B. Summer School - Data and Analysis

President Hoover asked which of the community partner groups are funded by the district versus being funded by themselves and just partnering with us? Dr. Deno provided the additional information as requested.

Sr. Rep. Nguyen commented on i-Ready scores. What is the reason that we are seeing a decrease in student's performance over the summer? Mr. Whitbeck, CAO, shared that naturally you lose some information over the summer. Students who were in the summer school program do not have as much learning loss as compared to students who did not attend summer school. It was requested to share the data for absenteeism for summer school. This will be used for comparision between last year and this year.

President Hoover expressed their appreciation for listening to feedback, students and staff. This made people feel heard and valued.

C. AP College Board Report

Director Larson shared that we have been seeing a steady decline in the number of students taking AP courses for Science and Math. What are the college and high school courses for science and math? Mr. Baker shared the current classes are calculus, pre-calculus, and English Language Arts. There are no science classes yet. For Science, predominately those classes are CTE and they are articulated with local post-secondary institutions. If students pass those courses, they will get dual credit at the college that we have an agreement with. Advanced Bio-Medical is articulated through Shoreline Community College and many of our Media-Arts are through Highline College.

Director Larson commented that we are going to need a college-in-high school report, which should include, how many courses, how many students there are, what the trends are, etc. This will be a future Board item once the data is ready.

D. Monthly Budget Status Report - June and July 2023

E. Early Withdrawal Report - Policy 3123

President Hoover inquired as to the definition of "early" per the use in this report. Mr. Baker shared that early is defined as before the end of school.

F. Staff Report - 22-23

President Hoover expressed their appreciation for the throughness of the report.

Director Larson commented that this is the first time that we have had over 50% staff of color and teachers (bipoc) staff. Congratulations on increasing those numbers. He also appreciates the report in terms that it lays out the goals from last year and if we did or did not achieve them. Thank you for the report.

8. Presentations

There were no presentations.

9. Oath of Office

A. Oath of Office - A. Brewster

President Hoover conducted the Oath of Office for Jr. Student Representative Alex Brewster.

10. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of District Assessment Calendar - 23-24

Director Morris made a motion to approve the District Assessment Calendar - 23-24.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Strategic Plan - 23-24

Director Morris made a motion to approve the Strategic Plan - 23-24.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover shared her appreciation and thanked Dr. Pedroza and the team for moving this forward to completion.

Director Larson commented that he would like to add another SMART goal for students who are two or more grade levels behind. Dr. Pedroza shared that the additional SMART goal would be added to the plan.

D. Approval of Meal Prices for 23-24

Director Morris made a motion to approve the Meal Prices for 23-24.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 934 - Extension of Interfund Loan

Director Bolerjack made a motion to approve Resolution No. 934 - Extension of Interfund Loan.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson raised a concern with the language and the due date of the inter-fund loan. Ms. Birdsong will review Resolution No. 933

F. Approval of Resolution No. 935 - Adopting the 2023-24 Budget

Director Morris made a motion to approve Resolution No. 935 - Adopting the 2023-24 Budget.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

Emily Mozzone - Commented on having an SRO in Tukwila School District - Although I understand the fear surrounding gun violence, especially in our community where it is particularly prevalent, I disagree that an SRO should be placed in our schools. According to a 2014 analysis of federal data by the Education Week Research Center, black students make up 15.5% of school enrollment nationwide, yet they comprise 33.4% of students arrested in schools. So as a community member, I do fear that placing an SRO in the Tukwila School District will increase the referrals to law enforcement, setting up our most vulnerable students for failure. According to the School of Education, introducing SRO's increases the frequency of students being reported to law enforcement. Furthermore, many of our students come to us with trauma associated with law enforcement officers in general as many of our students are immigrants and students of color. For many of our students, schools are a safe haven and according to a 2019 study by Tuluan University, only 40% of black students feel safer in the presence of police. I urge you to prioritize the mental well-being of our students of color and please consider if the benefits of placing a law enforcement officer in Tukwila schools truly outweighs the downsides as this discussion moves forward in future meetings. Thank you for your time.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the regular Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:11 p.m.

Meeting Dates 22-23

For complete agendas, including attachments, visit the Board Docs site.

August 8, 2023

Public Hearing

Recording

Agenda

Tuesday, August 8, 2023

Public Hearing (5:30 p.m.)

Board of Directors
District 1: Carlee Hoove
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Dennis (Bao) Nguyen
*********************************************************************************
Virtual Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Public Hearing

A. 2024-2027 Budget

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the Public Hearing to order at 5:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Veronica Birdsong

Dr. Concie Pedroza

Deborah Kohr

Silvia Dicus Mora

Aaron Draganov

Carrie Marting

Duane Meyer

Joe Camacho

Robin Allsop

Angela Meyer

Jeff Baker

Hector

Hani Nur

Dr. Fremstad

2. Public Hearing

A. 2024-2027 Budget

Ms. Birdson shared a high level overview of the 2023-2024 budget which included challenges and opportunites.

Public Comments:

Joe Camacho - Teacher - FHS - submitted via email - Ms. Birdsong read the public comment /questions and responses.

What is the status of the remaining ESSER II funds? Fully Expended Have all of the funds been expended? Yes, as we have an expiration date of 8/31/2023. Are any of the ESSER Ill funds available for project proposals? Potentially, we are looking at services for programs at the moment, but we have built in some capacity.

Why has the funding for camp been changed to 23/24 ESSER funds? We needed to cut some BEA costs. Will the funding source change once ESSER funds have expired? Yes, based on the Board budget priorities. The plan is to move it back to BEA for the 24/25sy. (Slide 9 of presentation)

Based on low attendance, we've learned that hosting a forum is not an effective way to conduct community outreach- what other strategies will the district use to engage our community in an effective, meaningful, and equitable way? The plan is to visit student groups, parent and community surveys, and attend community meetings during the year. I am also open to any additional suggestions.

Historically the science budget has been as high as $7,500. Why has the science budget decreased to $1,800? The building can shift funds accordingly. Below are the supply budgets and none of the amounts were fully expended.

22/23- $ 2,500

21/22-$3,000

20/21-$8,000

Joe Camacho - Teacher - FHS - submitted via Chat on Zoom meeting -Thanks for going through the questions Veronica. A couple of follow-ups. - Director Larson identified that there is state funding for outdoor education experiences. Who is responsible for applying for those state funds? Also, when will staff know if there are ESSER III funds are still available for project proposals? Ms. Birdsong shared that we are currently looking at some of our continum of some of our services from ESSER II sunsetting into ESSER III. We did build team capacity for continuing programs. That is a larger conversation based on what is left after we have some of our contracted services, which are earmarked, especially for some of our special education services as well as some of our social emotional work throughout the district. There is some capacity for project proposals.

Ms. Birdsong shared Veronica will send a detailed list of Compensatory Education (page 12)

Robin Allsopp - Secretary - Tukwila Elementary - Will students receive free meals? Ms. Birdsong shared that students will receive free breakfast and lunch. If a student would like a 2nd meal, the second meal would cost additional monies.

3. Adjourn

A. Adjourn

President Hoover adjourned the meeting at 6:00 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, August 8, 2023

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: (Dennis) Bao Nguyen
********************************************************************************
Virtual Meeting via Zoom and In-Person
District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Morris

E. Land Recognition - Director Morris

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the August 8, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Race & Equity Update

B. Health Updates

5. Consent Agenda

A. Approval of Minutes from the July 11, 2023 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

6. Board Discussion

A. 2023-2024 Budget

B. Board Calendar - 2023 - 2024 - Review

7. Questions Only - Presentations

A. Foster Senior Report

B. Discipline Data - Annual Report per Policy 3241

C. CEE Student, Parent and Staff Survey - Data and Analysis

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of the 2023-2024 Principal Agreement

C. Approval of Northwest Regional Data Center Agreement Renewal for 23-24

D. Approval of PSESD Authentic Anti-Racist Pedagogical 2023-2024 Proposal

E. Approval of Board Calendar - 23-24

F. Approval of Interfund Loan Extension

10. Public Comment

A. Public Comment

11. Executive Session

A. Executive Session - To review the performance of a public employee per RCW 42.30.110(g)

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza

Deborah Kohr

Veronica Birdsong

Jeff Baker

Robin Allsopp

Duane Meyer

Joe Camacho

Angela Meyer

Community Member

Dr. Fremstad

Johnny G.

Tim

Courtney Martinez

Carrie Marting

Pam Bila

Aaron Draganov

D. Welcome Message - Director Morris

Director Morris shared the Community Agreements.

E. Land Recognition - Director Morris

President Hoover shared the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the August 8, 2023 Regular Board Meeting

Director Morris made a motion to approve the Agenda for the August 8, 2023 Regular Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comments.

Robin Allsopp - Secretary - Tukwila Elementary - Requested that the free meals and free school supplies are posted on the website for our families and students.

Dr. Pedroza shared the information would be posted on the website.

4. Reports

A. Race & Equity Update

Dr. Pedroza shared several updates.

The All Staff Kick-off planning is complete and the agenda has been finalized. The event is scheduled August 30th, and includes an Anti-Racist Summit. Dr. Pedroza shared that she met with Dr. Rogers-Ard and has confirmed the dates for the upcoming PSESD trainings for the year. Our new Chief Academic Officer will be starting this week We will be doing some onboarding and making sure we are all in alignment. Dr. Pedroza shared that she has asked the contractors to support us in the alignment of our strategic plan, school improvement plans, and equity teams work. She has requested that all information is online and translated for this year as well. We will have our leadership retreat this Thursday, August 10th.

B. Health Updates

Dr. Pedroza shared several updates.

We hosted the vaccine clinic on July 17th. We had 21 students receive vaccinations. Of those 21 students, half were elementary and half were secondary. Our next clinic, in collaboration with our athletic department, and in partnership Stepping Stone Pediatrics, will be held on August 31st. Services available will include free sports eligibility physical exams, and childhood immunizations for the entire school community. The sport physicals are from 8:0 a.m. to 3:00 p.m. The time for immunizations is still being discussed.

5. Consent Agenda

A. Approval of Minutes from the July 11, 2023 Regular Board Meeting

B. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS MORRIS and LARSON))

Director Bolerjack made a motion to approve the consent agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. 2023-2024 Budget

Director Larson shared several comments:

Our fund balance is 1% There is a board policy that states 6% fund balance. The board can adjust the policy.
Having a 1% fund balance for the 2nd year, could negatively impact our bond rating.
2026 is when we will see a dip in bond payments. This would be a good time to go out for a bond. We do need a plan and start planning.
Once bond ratings go down, they don't move up quickly.
Our last bond project came in under budget, so we have $7M in our capital fund. This will go to the renovation of SMS kitchen and PAC renovation. If we start borrowing from the capital fund, this will impact our projects.
We are one of seven districts that are in financial warning from OSPI.
Would like fund balance to be 4%, but will commit to 2.5% for the fund balance. We would like to see stronger numbers/accuracy as we know what some of the numbers are, IPD, etc. We are also clear on what expenditures are.
What are some areas that we can work to decrease expenditures? i.e. more efficiency, class sizes, staffing, extracurricular, and discretionary funding need a closer look.
We need to look at getting speech therapy, and occupational therapy paid through Medicaid. There are other schools that receive payment through Medicaid.
BOD - Supt search - The BOD needs to decide what the cost will be. This will involve additional conversations.
Discretionary items that we have some control over.
Local Levy figure listed in the budget is overinflated by 500-600K, which means that $600K needs to be deducted from current budget figures.
Increased risk pool insurance - what are our security gaps? The Risk Pool is happy to assist with this process.

Director Morris shared that we do need a communications director. Since having one, the complaints of transparency and lack of communication in the district have gone down significantly.

President Hoover shared that we should look for savings outside the box, i.e. having students help with social media, i.e. intership, and would give student voice.

Dr. Pedroza shared that cabinet and staff will be continuously reviewing the budget, centering race and equity, federal funding, compliance, legal, etc. Additionally, there will be Board Work sessions intermittently throughout the year centering on the budget, and a three year plan. This isn't a one and done with the budget, this is a changing document and will be viewed throughout the year.

Director Larson shared that we need to cut $1.5M to get to the 2.5% fund balance

B. Board Calendar - 2023 - 2024 - Review

President Hoover shared an overview of the changes. For the 23-24 school year, we will have a Board Work Session once a month, 3:00 - 5:00 p.m. and one Regular Board meeting which will begin at 6:00 p.m. instead of 6:30 p.m. We are also open to having an additional Board meeting if needed.

Dr. Pedroza shared that we need to start backward mapping to help staff prepare for upcoming presentations. President Hoover requested that a meeting is set up with Dr. Pedroza and Ms. Kohr to start the process of backward mapping. President Hoover will attend the meeting as well.

7. Questions Only - Presentations

A. Foster Senior Report

B. Discipline Data - Annual Report per Policy 3241

Director Bolerjack shared, that based on the data, we still have some work to do moving forward, and that the data is not "complete". She requested that the behavior data, especially the "inappropriate behavior" needs to be broken down further.

Director Larson commented that data is presented to the Board, but there are no next steps included. inappropriate behaviors - further breakdown

Dr. Pedroza shared that calibration needs to happen, i.e. common terminology, etc.

C. CEE Student, Parent and Staff Survey - Data and Analysis

President Hoover would like a work session to review and discuss the data, next steps and have a conversation. Director Bolerjack shared she would like to come into that session with the question "What questions aren't being asked?" that we may need to know more about students, i.e. gender identity, etc.

Director Larson commented on the low rate of family participation. We can get fairly good input from families. Would like to know why and/or what happened for a low family participation. Director Larson commented that for effective leadership, there was a huge increase for Thorndyke, Tukwila Elementary, and Foster High School. As for District support, there was a slight trend upwareds, but we need to figure out how we can better support buildings.

8. Presentations

There were no items for presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of the 2023-2024 Principal Agreement

Director Larson made a motion to approve the 2023-2024 Principal Agreement.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover shared their appreciation for the willingness to go back to the table for discussion.

Director Larson thanked Mr. Draganov for his collaboration.

C. Approval of Northwest Regional Data Center Agreement Renewal for 23-24

Director Bolerjack made a motion to approve the Northwest Regional Data Center Agreement Renewal for 23-24.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of PSESD Authentic Anti-Racist Pedagogical 2023-2024 Proposal

Director Larson made a motion to approve the PSESD Authentic Anti-Racist Pedagogical 2023-2024 Proposal.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

Dr. Pedroza shared that she is working on a plan for the district to do the work, since ESSER funding will not be available after the next year.

E. Approval of Board Calendar - 23-24

Director Bolerjack made a motion to approve the Board Calendar - 23-24.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

F. Approval of Interfund Loan Extension

Director Bolerjack made a motion to approve an Interfun Loan Extension.

Director Larson seconded the motion.

All voted opposed to the motion.

The motion was not approved.

The motion failed.

10. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

11. Executive Session

At 7:55 p.m. President Hoover announced a 5-minute break.

President Hoover recessed the meeting to Executive Session at 8:03 p.m. for approximately 30 minutes to review the performance of a public employee per RCW 42.30.110 (g).

A. Executive Session - To review the performance of a public employee per RCW 42.30.110(g)

At 8:32 p.m. President Hoover announced the extension of the Executive Session for an additional 8 minutes and will return at 8:40 p.m.

President Hoover called the regular meeting back to order at 8:45 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

Dr. Pedroza shared several items:

Summer school ended last week for both Foster High School and Tukwila Elementary. She made several visits during summer school and on Thursday, she attended the Family Showcase which highlights the students learning. Over 60 families attended the event at both schools. Thank you to the families who attended this event. Thank you to the staff who made this experience so meaningful for families and students. A special thanks to Brittany Larocca and Nazarene Rokonaki for their support and guidance for our summer programming.
She attended the City Council meeting and introduce herself to the City of Tukwila Community. It was exciting to hear one of our teachers, Joe Camacho, get a shout-out for his hosting of one of the night out events of the neighborhood for National Night Out.
She formally congratulated LaTanya Parker who will be taking the helm at Foster High School as the Interim Principal. In addition, she welcomed Scott Whitbeck as the new Chief Academic Officer. His fist day will be Thursday, August 10th. He will be attending our district Leadership Retreat.

12. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the regular meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:46 p.m.

July 11, 2023

Recording

Agenda

Tuesday, July 11, 2023

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Morris

E. Land Recognition - Director Morris

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the July 11, 2023 Regular Board Meeting

3. Oath of Office

A. Oath of Office - Dr. Concie Pedroza - Interim Superintendent

4. Public Comment

A. Public Comment

5. Reports

A. Race & Equity Update

B. Health Updates

6. Consent Agenda

A. Approval of Minutes from the June 27 2023 Board Work Session

B. Approval of Minutes from the June 27, 2023 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

7. Board Discussion

A. 2023-2024 Budget

B. Board Calendar - 2023 - 2024 - Review

8. Questions Only - Presentations

A. Formative Assessment Data - Report and Analysis - RI and MI

B. i-Ready Report - Updated

C. Professional, Civic and Service Organization Memberships per Policy 5525 - Report

9. Presentations

A. Strategic Plan Review

10. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of the 2023-2024 Principal Agreement

C. Approval of the 2023-2024 Highly Capable Plan

D. Approval of PSESD Authentic Anti-Racist Pedagogical 2023-2024 Proposal

E. Approval of Overnight Field Trip - Universal Cheerleading Association Cheer Camp - July 24-27, 2023

11. Public Comment

A. Public Comment

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Concie Pedroza, Interim Superintendent

Deborah Kohr

Jeff Baker

Dr. Matt Silverman, UW - Center for Educational Leadership

Kaleb Silverman

Allison Deno

Carrie Marting

Jennifer Jones

Aaron Draganov

Veronica Birdsong

Joe Camacho

Carinne Woodfolk

Ellen Gengler

Leslie Harris, SPS School Board Director

Aira Jackson

Antoinette

Silvia Dicus Mora

Terra DuPont

Angela Meyer

Anthony Brown

Stacy Hoover

Robin Allsop

D. Welcome Message - Director Morris

Directors Morris shared the Community Agreements.

E. Land Recognition - Director Morris

Director Morris conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the July 11, 2023 Regular Board Meeting

Director Larson made a motion to approve the agenda for the July 11, 2023 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Oath of Office

A. Oath of Office - Dr. Concie Pedroza - Interim Superintendent

President Hoover conducted the Oath of Office for Interim Superintendent Dr. Concie Pedroza.

4. Public Comment

A. Public Comment

President Hoover called for Public Comments.

Leslie Harris - Board Director, Seattle Public Schools - Ms. Harris congratulated Dr. Pedroza on her new position. Tukwila's gain is SPS loss. You will not find a more dedicated, better person to lead your district than whom you have choosen. She leads with her heart, is extraordinarily brilliant, and is not afraid to make very difficult decisions. Having sat in Board Directors seats for eight (8) years, difficult decisions are what we do. We do the for the children, and their students, and their futures and this woman is one of my heros. Thank you.

5. Reports

A. Race & Equity Update

Dr. Pedroza shared an update. There is an all-staff meeting for the Anti-Racist Summit scheduled for Wednesday, August 30th from 9 a.m. to Noon. There will be compensation for staff who are scheduled for a non-work day. Immediately following, there will be professional development for the rest of the day.

B. Health Updates

Dr. Pedroza shared several updates. There have been no reported Covid cases at summer school sites. On July 27th, from Noon - 3:30 p.m., Tukwila Elementary will host a vaccine clinic.

6. Consent Agenda

A. Approval of Minutes from the June 27 2023 Board Work Session

B. Approval of Minutes from the June 27, 2023 Regular Board Meeting

C. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

Director Larson made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

A. 2023-2024 Budget

President Hoover commented on the Budget Advisory Group. This group looks at operating efficiencies, potential enrollments, etc. What recommendations came out of the group, specifically, what were some of those efficiencies that the advisory group see, and how are those recommendations reflected in this budget? Ms. Birdsong shared that she would provide the Board with a summary document on Wednesday, July 12th. In prior years, we've had two (2) parents that consistently attended the meetings. Therefore, a lot of the meetings were more focused on educational purposes as well as talking points around ESSER funds. There was also discussions on Board Budget Priorities and enrollment.

President Hoover commented that with our expenditures outpacing our revenue, what expenditures have already been identified that need to be adjusted heading into this budget? Ms. Birdsong shared that our biggest expense is personnel. What we were trying to do is avoid the inevitable and use ESSER funding to "cushion" and keep our staffing at current levels for better student outcomes. For the 23-24 budget, with attrition, non-renewals, and staffing cost analysis, we have reduced some of our expenditures.

Director Larson commented that most of the document is still being worked on. Ms. Birdsong shared that the highlighted sections will be finished with final numbers after verification of accuracy, staffing numbers, etc. Most of the job openings have been posted and budgeted.

B. Board Calendar - 2023 - 2024 - Review

Director Larson shared that his preference was Draft 2 of the Board calendar. He shared that his concern with the Board Work session is public comment. There is no rule against public comment in a Board Work Session, so public comment will be added to the Work Session agendas.

Other items included:

Change the Board Retreat to a date in January 2023
Finalize time of Board Work Session - 10-Noon or 3-5 pm - times could change depending on topics, student voice, etc.
Topics for Board Work Session need to be decided
Special Saturday Meetings shouldn't fall on holiday weekends. The Saturday Meetings do not need to be on the second Saturdays. Saturday meetings could be TBD, confirm with PSESD for R&E schedule, etc.

8. Questions Only - Presentations

A. Formative Assessment Data - Report and Analysis - RI and MI

Director Larson commented in looking at this assessment it appears that we are getting the same information as we do through i-Ready. Historically, this assessment is used as part of interventions for students that are two or three grade levels behind. Is there a way we can use our other assessments to essentially do the same work? Mr. Baker agreed with Director Larson in regard to this assessment.

B. i-Ready Report - Updated

President Hoover shared that the updated i-Ready report was placed back on the agenda for transparency purposes so that the community, staff, and students would have access to the document and see what the Board was getting. This is an updated report with corrected data.

C. Professional, Civic and Service Organization Memberships per Policy 5525 - Report

President Hoover commented on the numbers for travel expenses. The expenses seem very low. Are these figures realistic? Mr. Draganov shared that these are figures reported by individuals traveling based on their travel preferences, i.e. driving, taxi, flying, etc.

9. Presentations

A. Strategic Plan Review

Dr. Pedroza, Interim Superintendent, provided an update to the Board. Our team will review, analyze, and align metrics. Based on the review, there may be possible changes to goals, etc. Once the updated draft is ready, it will be presented to the Board for review and feedback. Dr. Pedroza shared that she will be meeting with principals in early August for a retreat.

Director Larson commented that the academic goals are not SMART goals. The key focus areas should be 3rd-grade reading and 5th-grade math. In addition, our focus should be on growth.

President Hoover commented that we need to look at other data besides ESS metrics.

10. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Morris asked if we were interviewing for the open positions. Mr. Draganov shared there are a few different timelines in play. Central office positions have been posted across several resources. The ELA position was filled by a staff member who was recalled.

B. Approval of the 2023-2024 Principal Agreement

Director Larson made a motion to approve the 2023-2024 Principal Agreement.

Director Morris seconded the motion.

The motion died on the floor.

Director Larson made a motion to tabled this item.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson commented on several concerns:

The Board did not receive any information on this contract before coming for approval. We should have consistent contracts, without extras added.
Doctoral stipend - National Boards stipends directly affect students' quality of education. A doctoral stipend doesn't. We should pay people their salaries and not adding extras.
Additional amount of money going for technology allowance/stipend - $2400 per year (currently $900 per year) Why doesn't the district provide the technology needed for their work? We need to go through our technology channel. We also need to add "district approved" for technology. Technology purchased is not owned by the district.
Comps should be the same for all contracts, TEA, etc.

The Board requested a closed session for further discussion.

C. Approval of the 2023-2024 Highly Capable Plan

Director Larson made a motion to table the 23-24 Highly Capable Plan.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of PSESD Authentic Anti-Racist Pedagogical 2023-2024 Proposal

Director Larson made a motion to table the approval of the PSESD Authentic Anti-Racist Pedagogical 2023-2-24 Proposal to August for approval in the budget.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson asked if all the pieces of the plan are necessary or can they be sized down, by 30%? Dr. Pedroza shared that she will be meeting with PSESD to discuss options.

E. Approval of Overnight Field Trip - Universal Cheerleading Association Cheer Camp - July 24-27, 2023

Director Larson made a motion to approve Overnight Field Trip - Universal Cheerleading ASsociation Cheer Camp - July 24-27, 2023.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:04 p.m.

June 27, 2023

Board Work Session

Recording

Agenda

Tuesday, June 27, 2023

Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. i-Ready

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the Work Session to order at 5:00 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Dr. Concie Pedroza

Dr. Borishade

Allison Deno

Carrie Marting

Veronica Birdsong

Amber Zavala - i-Ready Representative

Ellen Gengler

Jennifer Jones

Jeff Baker

Lintrail Dukes - i-Ready Representative

2. Presentations

A. i-Ready

Dr. Borishade introduced Amber Zavala and Lintrail Dukes, i-Ready Representatives. Dr. Borishade shared the i-Ready presentation. Topics covered included:

Celebrations - 100 points club, breakfast celebrations
Relative Placements and Growth by Race
Stretch Growth Measures - median students included for stretch growth
Interventions in place - Special Education students show great progress and growth
Student Voice
Next Steps - Identify students by name, strength and need, data review, learning labs to support multilingual learners in math, and interim assessments

Amber Zavala presented the i-Ready data for reading and math. Data included testing results from Fall 2022 and Spring 2023. Director Larson commented that the data seems incorrect as it is showing that whit students account for 55% of our student body. In reality, we have a very small percentage of white students. Mr. Dukes shared that the number may include Latino students who identify as White. Ms. Zavala shared that Hispanic and Latino students are included in the race because it is considered an ethnicity and not a race.

President Hoover commented that it is important, especially for Tukwila, that we understand the individual identity of every student. Are we still gathering more accurate and complete identity information from students, not just what is listed? Mr. Baker shared that recently, OSPI did expand the options for students when they registered so students could be more specific about their ethnicity and race.

President Hoover asked how does this data compare to last year for economically disadvantage students for Tukwila, specifically? Mx. Zavala shared that she would have to go back and look and the data from Spring 2022.

The Board requested that the report is updated, specifically the data for reading and math, and to bring the updated report back to the Board for review at the July 11th Board meeting.

Student voice - Vihn shared his process. He read the questions, studied, and did his best. He also read a lot of science fiction books to help understand some of the concepts, and his teachers have been helpful. If he didn't know the answer, his teacher would help him with finding the answer.

Director Larson commented on the trends for the last three (3) years.

3. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the Work Session.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the Work Session at 5:57 p.m.

Regular Board Meeting

Recording

Agenda

Tuesday, June 27, 2023

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Bolerjack

E. Land Recognition - Director Bolerjack

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the June 27, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board Recruitment Campaign - Update

D. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the June 13, 2023 Regular Board Meeting

B. Approval of Minutes from the June 16, 2023 Special Board Meeting

C. Approval of Minutes from the June 20, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS LARSON and MORRIS))

6. Board Discussion

A. Social Media Litigation - Discussion

B. Comprehensive School Counseling Plan - Discussion

7. Questions Only - Presentations

A. Financial Forecast - 22-23

B. Enrollment Report - June 2023

C. Monthly Budget Status Report - May 2023

D. Quarterly Grants Report

8. Presentations

A. Garden Design - Tilth

B. Social / Emotional / Mental Health - Students

C. 2023 - 2024 Budget Presentation

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Interim Superintendent Contract - C. Pedroza - 2023-2024

C. Approval to Appoint Superintendent Designee - July 1 - July 9, 2023

D. Approval of 22-23 Highly Capable Plan

E. Approval of Resolution No. 933 - Approval of Interfund Loan

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

Board Directors Absent:

None

Student Representatives Present:

Jr. Representative Dennis Nguyen

Student Representatives Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Courtney Martinez

Ellen Gengler

Dr. Concie Pedroza

Veronica birdsong

Aaron Draganov

Liliana Cardenas

Robin Allsop

Allison Deno

Dr. Borishade

Duane Meyer

Jennifer Jones

Joe Camacho

Brian Gregg

Chris Hoffer

Carrie Thorton

Maricel Haessig

Grace Saturnino

Sharon Moon

Stacy Hoover

Phone Caller

D. Welcome Message - Director Bolerjack

Director Bolerjack shared the Community Agreements.

E. Land Recognition - Director Bolerjack

Director Bolerjack conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the June 27, 2023 Regular Board Meeting

President Hoover made a motion to make amend the agenda to move Agenda Item 8.A - Tilth Garden up to be presented before Agenda Item 4 - Reports and approve the agenda as amended.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

President Hoover read the following public comment received via the website:

Liset Flores-Gonzalez - Hai! I'm a student at Foster High School, I was given an opportunity to help the composting team. Since then what I do is help students sort through what they're about to throw away into a composting bin and garbage bin during my lunches. Me and the person who helps me, usually leave 5 minutes before lunch ends to empty the bin and return the sign we're been using. Everyone that comes over and helps fill the compost bin, I thank. I don't know if they leave smiling because they got a thank you or because they know they're making a difference but at the end of the day, we're all making a difference together!

4. Reports

A. Student Representatives Report

Jr. Representative Nguyn reported on being part of the State Board of Education for student voice. He also reported that we should have a new student representative soon for TSD. An application was received and an interview should be scheduled soon. President Hoover asked for a quick update on the Student Representative process and changes. Jr. Representative Nguyen shared that originally we were planning on having one Jr. and one Sr. representative, along with an alternate representative. We have updated the procedure to have more of an accountability factor, and the opportunity to earn a .5 credit by attending Board meetings.

B. Superintendent Report

Dr. Borishade, Chief Academic Officer, shared an update. The district has partnered with Seneca Group to explore culture and climate. Seneca has met with principals, individual staff, and groups of staff members to ask questions related to culture and climate. The aggregated data is going to be active by tomorrow. We also have our CEE data which has been shared with principals. Teaching and Learning will be looking at that data for trends and next steps for individual principals and schools. Data has been submitted and principals have been working with OSPI to submit for respective grants. Each of the elementary schools have received a specific amount of money based on where they are in this year.

Accreditation in April 2023 - TSD participated in the process which included interviews of principals, staff, employment or community-based organizations, distance data, and an executive summary to capture what they have done in TSD and as a result, today we received a notification that TSD is a candidate for systems evaluation which is going to be a lengthy process.

The Board of Directors requested the full report, including all data, comments, etc. The Board requested the report is available before the July 11th meeting.

C. Board Recruitment Campaign - Update

President Hoover provided an update. We are continuing to partner with PSESD. An additional extension has been approved. The current extension is through the end of September 2023. PSESD will partner with TSD on a board recruitment campaign. Dr. Welch, PSESD, is working of a project plan which will be reviewed by the PSESD Board of Directors this month. Our hope, through recruitment efforts, is to get someone in the special filing period in August. If that does not happen, we are still going to engage our recruitment efforts and then be able to appoint someone to that position.

D. Directors' Reports

President Hoover reported appointing the Interim Superintendent for 23-24. They have started back up with the Safety and Inclusion Committee. The committee is in final preparations and is getting ready to push out some surveys to staff, parents, and students. They are also working on scheduling some listening sessions for students, staff, and families.

Director Bolerjack - No Report

Director Morris reported that graduation went well. The band concert was wonderful.

Director Larson reported on several items. This year, we had 218 graduates which is the most in the last 5 years. At the senior awards night, this year's class won over $8M in scholarships. We have never been over $6M before. He shared that he visited Teacher Aragon's class where students hd designed their dream school. All the items they would include were gardens for their food, prayer rooms, nd pools in each school. The Seattle Times held a webinar on state funding. Many districts are cutting programs and staff. There is alot of awareness on educational funding. The good news is that there is alot of attention being paid to educational funding, especially around equity in funding.

5. Consent Agenda

A. Approval of Minutes from the June 13, 2023 Regular Board Meeting

B. Approval of Minutes from the June 16, 2023 Special Board Meeting

C. Approval of Minutes from the June 20, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS LARSON and MORRIS))

Director Morris made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Social Media Litigation - Discussion

Dr. Pedroza shared that several school districts have joined the litigation for vaping. The settlement, if approved, would help provide counseling and other resources.

President Hoover commented that at the last Board meeting, a resolution was submitted for approval, but removed because additional information was needed. Director Larson commented that social media litigation is the one we are currently discussing, although there is a vaping one as well, which we may also consider joining.

The Board requested additional information from Dr. Pedroza.

B. Comprehensive School Counseling Plan - Discussion

Dr. Borishade provided an overview of the plan and then introduce Jorge Torres and Brian Gregg, FHS counselors, to present the Comprehensive School Counseling Plan and provide additional information.

7. Questions Only - Presentations

A. Financial Forecast - 22-23

President Hoover commented that there is a lot of concern regarding our financial health. We see the vouchers that are coming through, and it feels like we are just spending and spending and we find ourselves continuously in the 1% fund balance. What steps are we taking, have been taking in the last 6-8 months when the Board has been asking to start moving our district to better financial health? We are currently being asked to approve another inter-fund loan and we are still continuing to sign contracts with programs. How do we course correct this? What has been done to course correct and what do we need to do from here on out?

Ms. Birdsong shared that the vouchers for this particular month are pretty high for a couple of reasons. One of the main reasons is we are trying to catch up on outstanding invoices. The business office and Teaching and Learning review our grants, how much is left, etc. We also discuss past-due invoices. What we have found is that there was a breakdown between invoices being processed in a timely manner. The vouchers you see from the last couple of months are a compilation of past-due invoices which make the lift that much heavier. The majority of the invoices are grant funded, meaning if we paid in a timely manner, we would get reimbursed in a timely manner versus taking a $600,000 hit to the fund balance in one month and waiting for reimbursement. So we find ourselves catching up on our bills. In addition, there were other items that were paid including National Boards, taxes, stipends, etc.

B. Enrollment Report - June 2023

C. Monthly Budget Status Report - May 2023

D. Quarterly Grants Report

8. Presentations

A. Garden Design - Tilth

Representatives from Tilth shared a detailed garden design which included:

Four phases of work
Irrigation solutions - rain barrel collection, etc.
Educational signage
CTE and Environmental Sciences classes - outdoor education
Sustainable food source - future growth
Various plants and trees
Student and community input

B. Social / Emotional / Mental Health - Students

Dr. Borishade and Jr. Representative Nguyen shared the Social / Emotional / Mental Health - Students presentation. (presentation attached)

Elementary and Secondary students were surveyed. This information highlighted how more resources are needed for all of our students, including communication regarding resources, mental health counselors, mental health education and promotion, etc.

C. 2023 - 2024 Budget Presentation

Ms. Birdsong shared a high-level overview of the draft 2023-2024 Budget.

Highlights included:

Review of Funds
Increase of 33% for Insurance Premium - vandalism, theft, increase of property tax
ESSER Cliff - last year for ESSER - we have staff and services tied into this funding
Enrollment vs. Staffing Ratio
Inflation
Decreased ending fund balance
State increase in Special Education funding
New housing developments
Headstart received an additional 5.6% in funding - approximately $22,000
Safety Net - Submitted reimbursement for $500K. Projected to receive $386K which puts us at +$130K

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Interim Superintendent Contract - C. Pedroza - 2023-2024

Director Larson made a motion to approve the Interim Superintendent Contract - C. Pedroza - 2023-2024.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval to Appoint Superintendent Designee - July 1 - July 9, 2023

Director Hoover made a motion to appoint Superintendent Designee, Aaron Draganov, July 1 - July 9, 2023.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of 22-23 Highly Capable Plan

Director Larson made a motion to approve the 22023 Highly Capable Plan.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 933 - Approval of Interfund Loan

Director Larson made a motion to approve Resolution No. 933 - Interfund Loan

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

President Hoover made a motion to adjourn the Regular Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:46 p.m.

June 20, 2023

Recording

Agenda

Tuesday, June 20, 2023

Special Board Meeting via Zoom and In-Person (8:30 a.m.)

Meeting Begins: 8:30 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

B. Approval of Resolution No. 932 - Appointment of Interim Superintendent

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 8:30 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Aaron Draganov

Silvia Mora

Allison Deno

Jennifer Jones

2. Action Item

A. Approval of Agenda

Director Larson requested Agenda Item 3.A is moved to Agenda Item 2.B as this is an action item and not an executive session item.

Director Larson made a motion to approve the agenda as amended.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Resolution No. 932 - Appointment of Interim Superintendent

President Hoover made a motion to approve Resolution No. 932 - Appointment of Interim Superintendent.

Director Larson seconded the motion.

The vote was not unanimous.

Board Directors For:

Director Bolerjack

President Hoover

Director Larson

Board Directors Against:

Director Morris

The motion carried.

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the meeting.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 8:33 a.m.

June 16, 2023

Recording

Agenda

Friday, June 16, 2023

Special Board Meeting via Zoom and In-Person (9:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila Community Center
12424 42nd Avenue South
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Executive Session

A. Executive Session - To evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 9:00 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen - Jr. Representative

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. John Welch

Deborah Kohr

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 9:01 a.m. for approximately three hours and 30 minutes to evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

A. Executive Session - To evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

President Hoover called the regular meeting back to order at 12:30 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the meeting.

All voted in favor of the meeting.

The motion carried.

President Hoover adjourned the meeting at 12:37 p.m.

June 13, 2023

Regular Board Meeting

Recording

Agenda

Tuesday, June 13, 2023

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
********************************************************************************
Virtual Meeting via Zoom and In-Person
District Office - Admin. Board Room
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Bolerjack

E. Land Recognition - Director Bolerjack

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the June 13, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment

4. Reports

A. Race & Equity Update

B. Health Updates

5. Consent Agenda

A. Approval of Minutes from the May 23, 2023 Regular Board Meeting

B. Approval of Minutes from the May 31, 2023 Special Board Meeting

C. Approval of Minutes from the June 6, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

6. Board Discussion

7. Questions Only - Presentations

A. Department Update - Transportation

B. Chronic Absenteeism

C. Academic Acceleration - Secondary Level

D. Department Update - Athletics

E. McKinney-Vento Update

8. Presentations

A. FHS Composting Program

B. Social / Emotional / Mental Health - Students

C. SRO Presentation

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Out of Endorsement / Out of Grade Span Teacher Plans

C. Approval of the Puget Sound Skills Center Contract

D. Approval of Out of State Travel Request NCCEP/GEARUP Annual Conference - July 16-19, 2023

E. Approval of Resolution No. 931 - Delegating Authority to KINGCO Conference

10. Public Comment

A. Public Comment

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

Student Representative Present:

None

Student Representative Absent:

Sam Fiapito - Sr. Representative

Dennis Nguyen - Jr. Representative

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Chief Drever

Silvia Dicus Mora

Michael Croyle

Susie Kelly

Kelly Gifford

Robin Allsopp

Debbie Aldous

Jeff Baker

Dr. Borishade

Jennifer Jones

Aracelis Urbina

Nancy Kawai

Carrie Marting

Ken Norton

Carinne Woodfolk

Sharon Shipman

Nick Brown

Ms. McLean

Hongyan Newton

Emily DeJulio

Veronica Birdsong

Sandra Dixon-Goins

Kristy Johnson

Chelsea Ostiguy

Dita Ellermeier

Aaron Draganov

Kim

Lisa Ring

Matt

Renee Sylvain

Eryn Pate

Kathleen Divine

Beth Lord

Andrea Gamboa

Joe Camacho

Jose Martinez

Anelyse

Jenny Standard

Kristin Theobald

Lee

Mary Schultz

Sally Jerome

Sarah Hendrickson

Maryan Abdow

Phone in callers X2

Autumn Stahl

Brian Kluender

Brian Seigel

Brittany

Cody Maynor

Courtney Martinez

DaiTrang Phan

Doris Dittmore

Duane Meyer

Emma Wohl

Gabe Gutierrez

Grace

Gwynna Gostisha

Hsian-Yu Kuo

James Blanton

Jenni Standard

Jenifer Tison

Jill Q

Julie Herdt

Justine Lashley

Kim

Maria Flack

Morgan Music

Megan Brusnighan

Ms. Breur

Pam Bila

Teresa Ramirez

Tracy Robnett

Carrie Stradley

Angela Lee

Andrea Gamboa

Sonia Simon

Sue Lane

Amber Johnston

Dalton Rockwell

J. Gonzales

Grace Saturnino

Jamie lane

Melissa Aar

Brad Bjoro

Cori

Anne Huckins

Veronica Birdsong

Karen Korol

Adilene Sanchez

Terra Dupont

D. Welcome Message - Director Bolerjack

Director Bolerjack shared the Community Agreements.

E. Land Recognition - Director Bolerjack

Director Bolerjack conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the June 13, 2023 Regular Board Meeting

Director Larson made a request to switch Agenda Item 8 - Presentations and move it ahead of Agenda Item 7 - Questions Only.

Director Bolerjack made a motion to approve the agenda as amended.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment

President Hoover called for Public Comment.

President Hoover read the following public comment submitted via the website. My name is Sean Riley. I am a National Board Certified teacher at Foster High School. I am writing to vigorously endorse the composting work that Jose Vaca Martinez has initiated at Foster. His program has had three major benefits. 1) It's greatly reduced food waste at Foster. This helps students and the school reduce its carbon footprint on a heating planet. 2) It has increased student leadership. Not only has Jose led his peers, but many students work in the cafeteria now to educate and assist students to do this work right. 3) It has increased student engagement among students. They interact with each other more, feel more empowered, and understand they are at the center of this work. This work should continue and can be improved by moving a compost dumpster to the Foster dumpster bay. Relatedly, the dumpster system needs to be improved in the bay to follow code, and I ask the school board explore this. In conclusion: throw your support behind Foster's nascent composting system and pleaser help make the dumpster bay up to code. Thank you for your service; thank you for your time.

Joe Camacho, Teacher FHS - I am an environmental science teacher at FHS and a resident of Tukwila. Tonight, I have three topics to comment on, the SRO program, transportation, and composting. After reviewing the SRO program planning and agreement documents, I have significant concerns about the program and its implementation within the district. First, the primary role of the SRO program is to “build relationships with students on a regular basis”. I bring attention to this goal because I have not seen this goal set as a priority of the Tukwila Police Department anywhere except in the school building. For the past year I have attended almost every public event that the Tukwila Police Department has advertised- including hosting the National Night Out event last summer for my neighborhood. I have seen first-hand how the Tukwila Police Department has significant room for improvement when it comes to being intentional about creating inclusive spaces for our community members with limited English proficiency and for teens and students. Additionally, the SRO agreement document states that the TPD will acknowledge the history of harm and understand individuals’ intersecting identities. I would like to learn exactly how TPD will accomplish these goals with the SRO program.

I am also curious how the school district will evaluate the efficacy of the SRO program? What standards or guidelines will be used and who will be responsible for completing the evaluation? The SRO agreement outlines that formal complaints regarding the conduct of the SRO will be processed through TPD- does this remove TSD from being involved in investigating how our students and/or staff are impacted by the conduct of the SRO?

I want to give a huge shout out to the transportation team- the environmental science classes attended MANY field trips this year and we were able to make every single one of them a success with the hard work and dedication of our bus drivers, dispatch, and transportation director. I also want to emphasize the importance of supporting and completing the application for the 2023 clean school bus grant program. We need to invest in zero-emission school buses and zero-emission changing infrastructure and work with the city to solve any zoning issues associated with these investments. Finally, I want to congratulate Jose Vaca Martinez, a true steward and environmentalist who has worked tirelessly on behavior change and education associated with the composting program at FHS. I am inspired by his dedication and proud of all of the work he did to make the program a success.

Adilene Sanchez, TEA - I am here on behalf of the 286 members of the Tukwila Education Association. Two letters were delivered to the School Board Directors on Thursday, May 25th. This statement is to reiterate
the concerns of our members voiced in those letters. As we look towards the 2023-24 school year, our members have made it clear that we need leaders in Teaching and Learning who are willing to look beyond the data and truly value and appreciate our unique community to best support student learning. In order to understand the needs of the programs overseen by T&L, there must be collaboration and trust between the administrators and the educators the department supports. Our members have called for change; we must have leadership willing to listen to those of us who see the value in each student. We see beyond their test data and know there are so many other ways to ‘define’ our students. The leadership of T&L should be willing to share their philosophy of learning while also being open to learning from the people in our district facilitating the learning. As educators, we know learning from mistakes is critical to future success; the leadership in T&L must be open to admitting to mistakes and listening to the impacts on our students, staff, and families.
Our Teaching and Learning Leadership must share the values of our district. Embracing the diversity of our community means understanding that not all students learn the same; that supports are required for some students such as our McKinney-Vento, MLL, and SPED students. More than anything, our students need leaders who truly welcome the voices of our community in decision-making. The decisions about how to support these students can’t be made behind closed doors. In the Tukwila School District, it is common to hear that our diversity is our strength. That is only as true as our leaders’ commitment to honoring a wide range of voices. We need leadership who is willing to listen, learn, work collaboratively and support the educators who work closest with our students.

Sandra Dixon-Catchings - SMS - Commented on SRO - We have been meeting diligently addressing the concerns of the SROs in the school. We have come up with a plan in order to meet the concerns and needs for the SROs to come back into the schools, being a part of the community, building relationships, being at different events, being a positive presence in Tukwila School District and the schools.

4. Reports

A. Race & Equity Update

Michael Croyle presented on the recent Culturally Responsive School Leadership conference that he and several staff attended in May. Presentation attached.

Dr. Borishade shared that the all-staff Race and Equity training will be held on August 30th, 9:00 a.m. to 11:30 a.m. in the Foster High School PAC. We are in the process of finalizing the agenda with PSESD. Once the agenda is finalized, it will be shared with all staff.

B. Health Updates

Dr. Herndon shared several updates. COVID cases continue to be steady. New K-12 COVID guidance from the Department of Health anticpates that schools will not make changes until next school year. A summary of the May 30th changes includes:

Removed COVID-19 case reporting requirements for cases that are not tested by the K12 school or child care.
Removed references to the Secretary of Health Mask Order, which ended on 4/3/2023.
Removed references to the Say Yes! COVID Test program, which ended on 5/11/2023.
Removed recommendations referencing the CDC COVID-19 community levels.
Added a new section with considerations for flu, RSV, and other respiratory illnesses.

Additionally, there was a measles case on June 5th. We are on waiting on additional communication.

5. Consent Agenda

A. Approval of Minutes from the May 23, 2023 Regular Board Meeting

B. Approval of Minutes from the May 31, 2023 Special Board Meeting

C. Approval of Minutes from the June 6, 2023 Special Board Meeting

Director Morris made a motion to approve the Consent Agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

There were no items for discussion.

7. Questions Only - Presentations

A. Department Update - Transportation

Director Larson commented on the funding issues. It appears that we still have the subsidy, that the state's not covering our costs for transportation, in particular McKinney-Vento and Special Education students. The legislature discussed a bill that passed in the House and Senate, but there were a couple of sticking points and eventually, they ran out of time. Essentially we have the transportation safety net which is in their budget. It appears that we applied for some of the funding. Ms. Birdsong shared that the state gave a document that showed TSD's last year's expenditures and current year's revenues. TSD has less expenditures, therefore we don't qualify for a subsidy.

Director Larson praised the continuation of the 100% efficiency rating and the ongoing efforts to get an electric bus. He also acknowledged the efforts of Susie Kelly, Transportation Director to minimize the subsidies for McKinney-Vento and Special Education students by being creative with some destinations.

B. Chronic Absenteeism

Director Bolerjack commented on an issue one of her families is experiencing. The student is repeatedly reported as being late to one class. Is there a way to correct this in the attendance system? Dr. Borishade shared that she would look into the issue and follow up.

Director Larson shared his appreciation for the timelines, dates and additional information in the presentation.

C. Academic Acceleration - Secondary Level

Director Larson commented on the two (2) race and equity toolkits listed on our website. It is quite confusing. Dr. Borishade shared that we use the toolkit dated 2020. Director Larson asked for them to be combined. President Hoover shared that this was a discussion item at the beginning of the year for the Race and Equity team. The intent of the toolkit was to provide a starting place for asking questions that would provide awareness on race and equity. It isn't a checklist. This is a great opportunity for us to expand this, with perhaps, policies, PSESD work, etc. Ms. Marting, Director of Communications, will update the website with the correct toolkit. President Hoover mentioned that perhaps there should be a policy outlining the process and listing the different toolkits, i.e. Board, students, etc. President Hoover would like to table this discussion for now.

Director Larson commented on the Reading Intervention program using Level Literacy. It is his understanding that it doesn't really focus on phonics. Dr. Borishade will check in with the schools and follow up with the Board.

Director Larson commented that we see in our data the racial gaps. In the report, it was mentioned that there would be a focus on Latino male students. Do we need some stated focus on the other racial groups as well to address the racial gaps? Dr. Borishade shared that Latino males was the target area that was made. This does not mean we are not focusing on other racial groups.

Director Larson asked about the Queens program? What organization sponsors this? Dr. Borishade shared that it is a local organization. She will follow up with the name of the organization.

D. Department Update - Athletics

Director Morris commented that Mr. Gutierrez has done an amazing job of getting the intermural sports program going.

Director Larson congratulated Gabe Gutierrez, Athletic Director on winning the Coach of the Year award. The girls soccer team won the sportsmanship award, as did the girls softball team,

President Hoover asked what opportunities do we have to really think about how we are providing opportunities for there for our trans and non-binary students. This would not just be opportunities but being really intentional in having sports specifically for trans and nonbinary students. How are we creating a culture that tells our nonbinary students that they have a place in sports?

E. McKinney-Vento Update

Director Larson commented on the significant gaps for our McKinney-Vento students, specifically with Math and Reading scores. How are we going to address this? Is there anything more we can do to support their educational experience, especially K-8. Dr. Borishade shared that there is quite a bit more that we can do. We offer assistance to every student. We continue to offer the interventions, and work with students individually. Ms. Herdt and Ms. Abdow work will all families that need assistance. We will keep doing this work.

8. Presentations

A. FHS Composting Program

Jose Martinez, FHS student, presented to the Board information on the composting program he started at Foster High School. He shared that all supplies were supplied by the City of Tukwila at no cost to the district. He shared that he hopes to expand the program to all schools in the district. Director Bolerjack suggested that waste management services is contacted to see if a compost bin can be added to each school.

B. Social / Emotional / Mental Health - Students

President Hoover requested that this presentation is tabled to the June 27th Board meeting as the Student Representative is not in attendance.

Director Morris made a motion to table the presentation to the June 27th Board meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

C. SRO Presentation

Dr. Herndon provided a high-level review, noted that Principals Blanton and Christopher were co-chairs on the committee, and then introduced Police Chief Drever.

Chief Drever reviewed the process used for involving input from the community and students. The plan, as presented, lists several sections including a summarization of feedback, both positive and negative, as well as training modules from PSESD, School Events calendar, as well as a full and hybrid staffing model. Chief Drever noted that there is a need to have a truster facilitator for the students, family, and community members so that they can help us build upon that relationship. There also needs to be a safe space for students to discuss trauma-related issues in regard to law enforcement interaction. This will allow space for education, minimizing any additional trauma and building relationships.

Director Larson commented on the concern of potential trauma. We need to be sensitive to two particular groups. One group is the refugee students that have come from countries where there is oppression that is enforced by the police. The other group is people who have been in this country for many years and have had either personal traumatic experiences or have had family members with a traumatic experience with law enforcement. He also suggested the need to collaborate and work with community liaisons specifically with refugees coming into our district. Communication needs to be at the forefront before this comes into our district. We also need to have a process for how we evaluate this program. Our whole issue is safety for all of our students. Director Larson requested that additional input is gathered from refugee students and families. We need to ensure accountability and education on the program to ensure it is a success.

President Hoover commented that having ten (10) one-hour training modules is not enough. What is the police department doing to really have communities of practice with your folks around with how you are actually implementing and are these trainings actually changing hearts and minds or are they just giving folks information about the data and operationalization and policing? Perhaps it is not changing behaviors. What are the practices to reinforce what they're learning and hopefully reflect on in themselves and policing as a system?

Director Bolerjack commented on police interactions on her campus. There have not been issues due to how the officers approach. They really take a slow approach and most interactions have been positive. This is not just a district issue, but a community issue as well. She believes the police department is working hard to reduce trauma.

President Hoover asked if there was any data around black people being targeted/profiled? Chief Drever responded that we do not target people. We target behaviors. we are directed by 911 calls. We have intervention programs, diversion programs, and discretion to help people. President Hoover shared that this was language from our students. Whether there is real targeting or perceived targeting, it still feels real to students. Chief Drever shared that he will get the data to the Board.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Out of Endorsement / Out of Grade Span Teacher Plans

Director Bolerjack made a motion to approve the Out of Endorsement / Out of Grad Span Teacher Plans.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of the Puget Sound Skills Center Contract

Director Larson made a motion to approve the Puget Sound Skills Center Contract.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

D. Approval of Out of State Travel Request NCCEP/GEARUP Annual Conference - July 16-19, 2023

Director Bolerjack made a motion to approve the Out of State Travel Request NCCEP/GEARUP Annual Conference - July 16-19, 2023.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

E. Approval of Resolution No. 931 - Delegating Authority to KINGCO Conference

Director Larson made a motion to approve Resoltuion No. 931 - Delegatin Authority to KINGCO Conferencer.

Diretor Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the meeting.

Director Larson seconded the meeting.

All voted in favor of the meeting.

The meeting carried.

President Hoover adjourned the meeting at 8:08 p.m.

June 6, 2023

Recording

Agenda

Tuesday, June 6, 2023

Special Board Meeting via Zoom and In-Person (3:30 p.m.)

Meeting Begins: 3:30 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Puget Sound Educational SErvice District #121
800 Oakesdale Ave. SW
Renton, WA 98057

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Executive Session

A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 3:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Bolerjack

Director Morris

Director Larson

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Aaron Draganov

T. Frazier

Jason Wilke-Nguyen

Deborah Kolar

Ronald Boy

2. Action Item

A. Approval of Agenda

Director Morris made a motion to approve the Agenda of the June 6, 2023 Special Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 3:32 p.m. for approximately sixty minutes to receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f).

At 4:32 p.m. President Hoover announced the extension of the Executive Session for an additional 5 minutes and will return at 4:37 p.m.

A. Executive Session - To receive and evaluate complaints or charges brought against a public officer or employee per RCW 42.30.110 (f)

President Hooved called the regular meeting back to order at 4:37 p.m.. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the Special Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 4:38 p.m.

May 31, 2023

Recording

Agenda

Wednesday, May 31, 2023

Special Board Meeting via Zoom and In-Person (11:30 a.m.)

Meeting Begins: 11:30 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Puget Sound Educational SErvice District #121
800 Oakesdale Ave. SW
Renton, WA 98057

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Executive Session

A. Executive Session - To evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 11:30 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. John Welch

Deborah Kohr

Anelyse

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 11:31 a.m. for approximately six (6) hours to evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g).

A. Executive Session - To evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

At 5:30 p.m. President Hoover announced the extension of the Executive Session for an additional 30 minutes and will return at 6:00 p.m.

President Hoover called the regular meeting back to order at 6:03 p.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Special Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 6:05 p.m.

May 23, 2023

Regular Board Meeting

Recording

Agenda

Tuesday, May 23, 2023

Regular Board Meeting- via Zoom and In Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Hoover

E. Land Recognition - Director Hoover

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the May 23, 2023 Regular Board Meeting

3. Public Comment

A. Public Comment Protocol

4. Reports

A. Student Representatives Report

B. Superintendent Report

C. Board Recruitment Campaign - Update

D. Directors' Reports

5. Consent Agenda

A. Approval of Minutes from the May 9, 2023 Special Board Meeting

B. Approval of Minutes from the May 13, 2023 Special Saturday Board Meeting

C. Approval of Minutes from the May 18, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

6. Board Discussion

A. Interim Superintendent Search - Update

7. Questions Only - Presentations

A. Financial Forecast - 22-23

B. Enrollment Report - May 2023

C. Monthly Budget Status Report - April 2023

D. Summer School Update

8. Presentations

9. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Out of State Travel - National Association for Education of Homeless Youth and Children - Nov. 10 - 15 2023

10. Public Comment

A. Public Comment Protocol

11. Executive Session

12. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Bolerjack

Director Larson

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Jeff Baker

Aaron Draganov

Dr. Borishade

Allison Deno

Courtney Martinez

Veronica Birdsong

Angela Meyer

Karen

Terra Dupont

D. Welcome Message - Director Hoover

President Hoover shared the Community Agreements.

E. Land Recognition - Director Hoover

President Hoover conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the May 23, 2023 Regular Board Meeting

Director Morris made a motion to approve the Agenda for the May 23, 2023 Regular Board Meeting.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

4. Reports

A. Student Representatives Report

Jr. Representative Nguyen shared that he has been working on the Mental Health report, which includes a survey to middle and high school students. So far, we have received some hard hitting responses. I am looking forward to discussing at the next Board meeting.

B. Superintendent Report

Dr. Herndon shared several updates. The Social/Emotional/Mental Health update originally scheduled for this meeting, has been moved to the June 13th meeting. Dr. Borishade and Jr. Representative Nguyen have been working on gathering feedback from students. Foster High School graduation takes place on June 9th at 7:00 p.m. at the Stadium. We have three (3) students participating in the State Track Meet this week. The event is being held Thursday through Saturday and Mount Tahoma High School. Lastly, Dr. Herndon shared that he met with Representative David Hackney regarding the Capital request that we submitted for the Foster Performing Arts Center. Representative Hackney mentioned that there was a limitation to the number of items that they were going to put out there, and there had been other requests for funding in his District. Representative Hackney shared that he will look at the request again in the next round of funding. We will also be meeting with a group that's looking to get some federal funds as well or National funds. The other option is to coordinate with the City of Tukwila to see what they're asking for in funding. This helps prevent multiple requests from the same city to the Representatives.

C. Board Recruitment Campaign - Update

President Hoover shared a high-level update. The deadline for filing for the open Board Director positions that will be on the ballot in November ended last week. There were two candidates who filed. One for position 4 and one for position 5. Positions 2 and 3 are still open and there is no one listed on the ballot. Position 3 is a two-year term. The person who fills this role will need to file again after two (2) years. There will be a special filing that opens in August. We have been meeting with PSESD in regard to the open positions. We will be working with the PSESD and utilizing resources to promote and recruit potential candidates for the open positions. One promotional resource is the making of a video that will be on all platforms. We will be meeting with the PSESD team next Wednesday for additional discussion.

D. Directors' Reports

President Hoover reported that she has been meeting with PSESD in regard to our open Board positions as well as for assistance in our Interim Superintendent search.

Director Bolerjack shared that she attended the choir concerts. In the past, we wouldn't be able to hear anything if you were sitting in the front. This year was wonderful. Everything was clear. Our music teacher has done an amazing job engaging students. She shared that her church has received fifty (50) new immigrants from Angola. Approximately twenty (20) children are attending our schools. She shared she is exploring what we can do during the summer to help with English Language Learning and any activities that we can find to enhance their summers. If you have any ideas, please contact Director Bolerjack.

Director Morris shared she is looking forward to the Staff Appreciation Dinner next Thursday, June 1st. She shared that Gabe Gutierrez, Director of Athletics received the Director of the Year award. An amazing achievement for his first year!

Director Larson shared that he attended the Seward Park 5th Grade Field Trip on Friday. It turned out to be the perfect Northwest weather day. Mr. Camacho's Enviroment Science students planned and organized the trip. These trips require a lot of teamwork, i.e. transportation, food services, etc. One of the high school students was translating in real-time for one of the elementary students. He also attended the choir concert. He noted that our entire music program was decimated during the COVID pandemic. As of now, our music program has advanced significantly within the past couple of years. There is a lot more student participation and several excellent solo performances. He also attended the Night of the Living Dead play. This play is based on the 1968 horror film. This was a very thought-provoking play. The sets and the sound was done really well. Senior Awards night will be held June 7th at 6:30 p.m. at the FHS Performing Arts Center. This is a wonderful event to recognize student accomplishments and award scholarships. Director Larson attended the WSSDA Legislative Committee meeting. This year, the controversial issue revolves around inclusionary practices and curriculum. There was a bill in the legislature this year to include LGBTQ people and require that the curriculum be inclusive of those folks. This was very controversial in the legislature and it didn't get through this year because there is a huge controversy on that particular issue. The proposal will be brought again to the legislature next year.

5. Consent Agenda

A. Approval of Minutes from the May 9, 2023 Special Board Meeting

B. Approval of Minutes from the May 13, 2023 Special Saturday Board Meeting

C. Approval of Minutes from the May 18, 2023 Special Board Meeting

D. Approval of Warrants (General Fund, Capital Projects Fund, Associated Student Body Program Fund, Vouchers and Debt Service payments) (REVIEWED BY DIRECTORS HOOVER and BOLERJACK))

Director Bolerjack made a motion to approve the Consent Agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

6. Board Discussion

A. Interim Superintendent Search - Update

President Hoover shared an update. The Board had a meeting last week and we will be moving forward with candidate interviews next Wednesday. We are still on the timeline. If you have any specific questions, please contact a Board Director.

7. Questions Only - Presentations

A. Financial Forecast - 22-23

Director Bolerjack asked how many FTE teaching staff are at each building. Ms. Birdsong shared that she would need additional time to get that information to the Board of Directors.

B. Enrollment Report - May 2023

C. Monthly Budget Status Report - April 2023

D. Summer School Update

Director Larson asked why is the City of Seattle funding Tukwila's feeding program. Ms. Birdsong shared that they are not funding it, they are running it. They are providing the service and we are paying for their services.

Director Bolerjack asked if there were any insights as to why Cascade View had such a higher enrollment? Were there more invitations? Dr. Deno shared that initially there were more students from Cascade View that met the criteria for summer school i.e. two (2) or more grade levels below in reading and math and iReady. Once that list was exhausted, we then opened it up to the entire community and still Cascade View had a lot of students register.

8. Presentations

There were no presentations.

9. Action Items

A. Approval of Human Resources Staffing Report

Director Larson made a motion to approve the Human Resources Staffing Report.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Out of State Travel - National Association for Education of Homeless Youth and Children - Nov. 10 - 15, 2023

Director Larson made a motion to approve the Out of State Travel - National Association for Education of HOmelss Youth and Children - Nov. 10 - 15, 2023.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

10. Public Comment

A. Public Comment Protocol

President Hoover called for Public Comments.

There were no public comments.

11. Executive Session

There were no items for Executive Session.

12. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 7:13 p.m.

May 18, 2023

Recording

Agenda

Thursday, May 18, 2023

Special Board Meeting via Zoom and In-Person (10:00 a.m.)

Meeting Begins: 10:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Executive Session

A. Executive Session - To evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 10:00 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

John Welch, PSESD

2. Action Item

A. Approval of Agenda

Director Bolerjack made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Executive Session

President Hoover recessed the meeting to Executive Session at 10:04 a.m. for approximately 60 minutes to evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g).

At 11:00 a.m. President Hoover announced the extension of the Executive Session for an additional 30 minutes and will return at 11:30 a.m.

At 11:30 a.m. President Hoover announced the extension of the Executive Session for an additional 15 minutes and will return at 11:45 a.m.

A. Executive Session - To evaluate the qualifications of an applicant for public employment per RCW 42.30.110 (g)

President Hoover called the regular meeting back to order at 11:44 a.m. There was no action.

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Special Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 11:45 a.m.

May 13, 2023

Recording

Agenda

Saturday, May 13, 2023

Special Saturday Board Meeting via Zoom and In-Person (8:00 a.m.)

Meeting Begins: 9:00 a.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Discussion

A. Interim Superintendent Survey Data - Review and Discussion

B. Community Listening and Input - Interim Superintendent

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the Special Saturday meeting to order at 9:03 a.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Larson

Director Morris

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Ellen Gengler

Jeff Baker

Carrie Marting

Veronica Birdsong

Christopher Knaus

Aaron Draganov

Abigail Tabason

2. Action Item

A. Approval of Agenda

Director Morris made a motion to approve the agenda.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Discussion

A. Interim Superintendent Survey Data - Review and Discussion

President Hoover gave a quick overview of the timeline. We are in a Superintendent transition. Our current Superintendent, Dr. Herndon has accepted a position as Superintendent of ESD 113. This is really exciting for Dr. Herndon. He has served our district for five years. We as a Board have decided to move towards an Interim Superintendent contracted for 12 months. This will allow us some additional time to search for a permanent Superintendent.

President Hoover shared the presentation of collated data for review and Board discussion. A survey was sent to students, staff and families. The data from that survey was collated and presented. It was noted that all responses we not included in the presentation due to the amount received, however, the Board does have access to all and has read all submitted responses. The Board thanked Carrie Marting and Debbie Aldous for collating all of the data. (presentation attached).

President Hoover shared the Board priorities for the Interim Superintendent:

Bargaining oversight
Financial oversight - including bargaining, budget and levy
Supporting the current work
Support in culture building and strengthening

B. Community Listening and Input - Interim Superintendent

There were no additional comments or input from the community or staff. If anyone would like to provide input, please submit by Thursday, May 18th. There is a continued opportunity to provide input as we move through this process, i.e. interviews, etc. There are several ways to provide input, i.e. email the board, call, submit via a sealed envelope, etc. It was noted that all survey responses are completely anonymous.

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Special Saturday Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 10:01 a.m.

May 9, 2023

Recording

Agenda

Tuesday, May 9, 2023

Regular Board Meeting - Virtual via Zoom & In-Person (6:30 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
********************************************************************************
Virtual Meeting via Zoom and In-Person
Foster High School - Library
4242 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

D. Welcome Message - Director Hoover

E. Land Recognition - Director Hoover

F. Flag Salute

2. Approval of Agenda

A. Approval of the Agenda for the May 9, 2023 Regular Board Meeting

3. Host School Welcome

A. Host School Wecome - Foster High School

4. Public Comment

A. Public Comment

5. Reports

A. Race & Equity Update

B. Health Updates

C. Legislative Report

6. Consent Agenda

A. Approval of Minutes from the April 25, 2023 Board Work Session

B. Approval of Minutes from the April 25, 2023 Board Meeting

C. Approval of Minutes from the May 3, 2023 Special Board Meeting

7. Board Discussion

8. Questions Only - Presentations

A. Department Update - Maintenance, Operations and Capital Projects

B. Accreditation Status and Policy Adaptation

C. District Attendance Areas Report

D. ARTS Committee - Update

E. Multi-Lingual Conference - Report

9. Presentations

10. Action Items

A. Approval of Human Resources Staffing Report

B. Approval of Board Budget Philosophy - 2023-2024

C. Approval of Out of State Travel Request - NCCEP/Gear Up Annual Conference - San Francisco, CA - July 16 - 19, 2023

11. Public Comment

A. Public Comment

12. Executive Session

13. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 6:30 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

Student Representatives Present:

Dennis Nguyen

Student Representatives Absent:

Sam Fiapito

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

James Blanton

Jeff Baker

Joe Camacho

Terra Dupont

Duane Meyer

Chris Rossman - Urban League

Angela Meyer

Grace S.

Maricel Haessig

Sally Jerome

Veronica Birdsong

Hsian Yu

Robinson

Abbie Jallow

Chris Rossman

Keabe Kebede

Jose Madiacz

Ash Martinez

Randy Huhnh

Carrie Marting

Liliana Cardenas

Dr. Borishade

Allison Deno

Aaron Draganov

D. Welcome Message - Director Hoover

President Hoover shared the Community Agreements.

E. Land Recognition - Director Hoover

President Hoover conducted the Land Acknowledgement.

F. Flag Salute

President Hoover led the room in the Pledge of Allegiance.

2. Approval of Agenda

A. Approval of the Agenda for the May 9, 2023 Regular Board Meeting

Director Bolerjack made a motion to approve the Agenda for the May 9, 2023 Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Host School Welcome

A. Host School Welcome - Principal Blanton

Principal Blanton welcomed the Board. Principal Blanton introduced Chriss Rossman, Urban League and Joe Camacho, Environmental Science Teacher.

Chris Rossman, Urban League gave a short presentation on the Urban League services, programs, and student activities. Urban League Scholars is a college and career readiness program with the goal of setting up African-American and BIPOS students for success after they graduate from Foster High School.

Mr. Camacho introduce three (3) students who shared their various experiences while learning in Environmental Sciences and what their future plans are.

4. Public Comment

A. Public Comment

President Hoover called for Public Comments.

There were no public comments.

5. Reports

A. Race & Equity Update

Dr. Borishade shared several updates. Recently, the committee, which consists of thirteen staff, met to discuss the Anti-Racist Summit which is scheduled for August 30th from 9:00 a.m. to Noon. All staff are required to attend. The discussion focused on various themes including the acronym Imagine Elevate Dream or an anti-racist summit decentering whiteness, or Imagined Gift. Some of the other themes we will discuss include Define, Disrupt, Dismantle Dream and Design or Define, Disrupt, and Dismantling. We want to make sure that we also include culturally competent, diversity, equity, and inclusion and making sure we include student voices as well as ongoing training with PSESD equity leads and principals throughout the entire year. There was also a discussion around a call to action for the schools after the anti-racist summit was completed. We are excited as this is an opportunity to move from theory to action.

Additionally, Dr. Herndon and Dr. Borishade met with the PSESD consultants to plan for the following school year. Dr. Herndon met with the SRO group to discuss what are we looking at for possibly next year. Chief Drever did express that they are still pretty low-staffed, and won't be able to fully support an SRO. It will most likely look like to how cultivate relationships between staff and police and students and police. We are still working on this and will update the Board in June.

B. Health Updates

Dr. Herndon shared several updates. We have had a decrease in COVID cases. Currently, we have one (1) case. The Everlywell COVID test kits (PCR) will sunset July 2023. These test kits require that you send your sample to a lab for results. If you have a stock of these tests, you must send your sample by June 31, 2023. Our next vaccine clinic will be held at Cascade View Elementary on June 6th from 3:00 - 5:00 p.m.

C. Legislative Report

Director Larson shared that the legislative session is completed and this report can be removed from the agenda at this time. He shared that he, along with Student Representative Nguyen, and David Knight, UW, will be collaborating on a presentation on Equity in Funding. Director Larson will be presenting at the Annual WSSDA Conference this year.

6. Consent Agenda

A. Approval of Minutes from the April 25, 2023 Board Work Session

B. Approval of Minutes from the April 25, 2023 Regular Board Meeting

C. Approval of Minutes from the May 3, 2023 Special Board Meeting

Director Morris made a motion to approve the Consent Agenda.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

7. Board Discussion

There were no items for Board Discussion.

8. Questions Only - Presentations

A. Department Update - Maintenance, Operations and Capital Projects

Director Larson had several questions on the Bond project. Based on the budget submitted, it looks as if we are about $1.3 M short to finish the PAC project. Ms. Cardenas shared that the recommendation is to wait until next summer when more funds are available. Dr. Herndon shared that there is a possibility of a title grant as well.

B. Accreditation Status and Policy Adaptation

Director Morris asked what is the benefit of all five (5) schools being accredited. Dr. Borishade shared that having all five (5) schools accredited contributes to the students' outcomes. Director Morris asked if the principals have all the support they need for this process? Dr. Borishade shared that we do have supports in place.

C. District Attendance Areas Report

D. ARTS Committee - Update

Director Larson shared that the "A" in STEAM means arts, including music and drama. Is there a way we can incorporate art within the regular curriculum? Dr. Borishade shared that we are doing that. Director Larson shared that there are several community members in the SHAG buildings and it would be a great idea to connect with a contact at SHAG to form a community/district partnership.

E. Multi-Lingual Conference - Report

9. Presentations

There were no presentations.

10. Action Items

A. Approval of Human Resources Staffing Report

Director Bolerjack made a motion to approve the Human Resources Staffing Report.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

B. Approval of Board Budget Philosophy - 2023-2024

Director Bolerjack made a motion to approve the Board Budget Philosophy - 2023 - 2024.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

C. Approval of Out of State Travel Request - NCCEP/Gear Up Annual Conference - San Francisco, CA - July 16 - 19, 2023

Director Bolerjack made a motion to approve the Out of State Travel Request - NCCEP/Gear Up Annual Conference.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

11. Public Comment

A. Public Comment

President Hoover called for Public Comment.

There were no public comments.

12. Executive Session

There were no items for Executive Session.

13. Adjourn

A. Adjourn

Director Larson made a motion to adjourn the Regular Board Meeting.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 7:26 p.m.

May 3, 2023

Recording

Agenda

Wednesday, May 3, 2023

Special Board Meeting via Zoom and In-Person (2:00 p.m.)

Meeting Begins: 2:00 p.m.
Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3: Open
District 4: Edna Morris
District 5: Dave Larson
Student Representatives: Samuel Fiapito and Dennis (Bao) Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwila School District #406
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Action Item

A. Approval of Agenda

3. Board Discussion

A. Interim Superintendent - Discussion

4. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

President Hoover called the meeting to order at 2:02 p.m.

B. Roll Call

President Hoover called Roll Call.

Board Directors Present:

President Hoover

Director Morris

Director Larson

Director Bolerjack

Board Directors Absent:

None

C. Welcome Guests

President Hoover welcomed guests.

Guests:

Deborah Kohr

Carrie Marting

Ellen Gengler

Jeff Baker

Aaron Draganov

Dr. Borishade

Aaron Draganov

Silvia Dicus Mora

2. Action Item

A. Approval of Agenda

Director Larson made a motion to approve the agenda.

Director Morris seconded the motion.

All voted in favor of the motion.

The motion carried.

3. Board Discussion

A. Interim Superintendent - Discussion

The Board provided input in regard to skills, characteristics and priorities for an Interim Superintendent.

Characteristics

Transparent
Empowering leader
Committed to Anti-Racist work
Trustworthy and Trustfull
Present / Involved
Visionary
System Thinker
Strength-based
Student-Centered
Not needing to prove something
Team Player
Empathetic

Skills / Experience

Knowledgable about "what to see" and "superintendent lense"
Bargaining (district)
Managing Finances - oversight, declining enrollment
Strong Communication - knows what to share and when
Understanding of challenges for all staff
Leadership - multi-racial, multicultural
Relationship Builder
Superintendent Credential - WA State
System Building / Change
Involving youth in decisions

Priorities

Bargaining

Finance - Budget
Levy
Supporting Current Work
Culture Building

The Board of Directors requested the BOD / Superintendent Expectations documents is shared with John Welch. Ms. Kohr will email the document to Mr. Welch.

4. Adjourn

A. Adjourn

Director Bolerjack made a motion to adjourn the Special Board Meeting.

Director Larson seconded the motion.

All voted in favor of the motion.

The motion carried.

President Hoover adjourned the meeting at 2:49 p.m.

April 25, 2023

Board Work Session

Recording

Agenda

Tuesday, April 25, 2023

Board Work Session - Virtual via Zoom and In Person (5:00 p.m.)

Board of Directors
District 1: Carlee Hoover
District 2: Rev. Jan Bolerjack
District 3:Vacant
District 4: Edna Morris
District 5: Dave Larson
Student Representative: Samuel Fiapito and (Dennis) Bao Nguyen
*********************************************************************************
Meeting via Zoom and In-Person
Tukwilwa School District - Administration Building
4640 S. 144th Street
Tukwila, WA 98168

1. Call To Order

A. Call to Order

B. Roll Call

C. Welcome Guests

2. Presentations

A. Board Budget Philosophy - 23-24

B. Budget Update - 2023-2024

3. Adjourn

A. Adjourn

Minutes

1. Call To Order

A. Call to Order

Director Larson called the meeting to order at 5:00 p.m.

B. Roll Call

Director Larson called Roll Call.

Board Directors Present:

Director Bolerjack

Director Larson

Director Morris

Board Directors Absent:

President Hoover - Excused

Student Representative Present:

Dennis Nguyen

C. Welcome Guests

Director Larson welcomed guests.

Guests:

Dr. Flip Herndon

Deborah Kohr

Allison Deno

Jeff Baker

Dr. Borishade

Veronica Birdsong

Aaron Draganov

Carrie Marting

Grace Saturno

2. Presentations

A. Board Budget Philosophy - 23-24

The Board reviewed the Board Budget Philosophy. There were no additional changes. The date will be updated to reflect the 2023-2024 school year. The document will go before the Board for approval at the May 9th Board meeting.

B. Budget Update - 2023-2024

Veronica Birdsong, Chief Financial Officer, shared several updates.

The legislative session closed on Sunday. We are waiting on final updates to see what financial impacts will have on our budget.

Items that impact our budget include:

Special Education Funding - additional funding
Enrollment - what is our current and projected enrollment for 23-24
Staffing - alignment with our enrollment
Pension Plan reduction - Only 1-2 staff belong to the older pension plan. It will have no significant impact on our budget.
Resignations, retirements

There has been an increase in enrollment at Cascade View due to the new housing that has been completed. Dr. Herndon will follow up on the housing development near Tukwila Elementary.

3. Adjourn

A. Adjourn

Director Morris made a motion to adjourn the Board Work Session.

Director Bolerjack seconded the motion.

All voted in favor of the motion.

The motion carried.

Director Larson adjourned the work session at 5:18 p.m.